FOIPPA Toolkit

*
October, 2012
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* Angila Bains, Delta
* Elizabeth Brennan, LGMA
* Cathy Cowan, Oliver
* Sandra Dunkin
* Shirley Jasperse
* Andrea Kross, CVRD
* Chris Plagnol, GVRD
* Brenda Richmond, Delta
Museum
* Lisa Zwarn
* Pamela Jefcoat, Valkyrie
Law Group
*
2
*Review of existing material
*Web searches
*Contacted several municipalities for
information and samples
*Survey of various practitioners for
stories
*Attendance at the Protection of
Privacy Conference in October, 2011
*
3
*General Comments
*Part 2 - Freedom Of Information
*Part 3 - Protection of Privacy and
Personal Information
*Part 4 - New Sections
*Part 5 - Appendices
*
4
*Increase in size
*Chapters are restructured
* Inclusion of new material in the
General Overview
*Reorganized sections in FOI part
*Expanded chapters on personal
information and privacy
*New sections in a new part
*Expanded appendices
*
5
*Lists the applicable legislative sections at
the front
*Includes a summary/purpose section
*Start with general information which is
supplemented by specific information
later in the chapter
*Examples
*Best practices and cautionary tales
*Orders
*Cross references to the appendices
*Questions and answers
*
6
*Overview of Legislation
*Scope
*Local Government Body
*Other Agencies
*Office of Information and Privacy
Commissioner
*
7
*Introduction to the process
*Initial review of the request
*Time limits
*Transferring a request
*Third party notice
*
8
*Fees
*Processing the request
*Accessing records without a request
*Withholding records
*Involvement of OIPC
*
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*Definition and use of personal
information
*Collection of personal information
*Disclosure and retention of personal
information
*Personnel and personal information
*
10
*FOIPPA and records management
*FOIPPA and the digital world
*Threat Risk Assessment
*Cloud Computing
*Websites
*Biometrics
*Social Media
*Video Surveillance
*Mobile Devices
*Outsourcing
*
11
*Section 1 – General Information
*Section 2 – Charts and Lists
*Section 3 – Bylaws and Policies
*Section 4 – Forms and Letters
*Section 5 – Additional Resources
*
12
*Summary of Best Practices
*Glossary
*
13
*Request processing checklists –
access and correction
*Fee estimate guidelines
*Instructions to other department
*List of typical records
*Severing log
*Pointers for training staff
*Datasheet for personal information
*
14
*Sample bylaw
*Guidelines for privacy policies
*Pointers for social media
*Background check policy
*Use in the workplace policy
*Guidelines for video surveillance
*Pointers for contracts with third
party service providers
*
15
*Request for Access
*Acknowledgement
*Fee estimates
*Time sheet and fee
*Transfers
*Third party notices
*Time extension
*Responses
*Personal Information –
and clarification
calculations
consent to disclose
and request for
correction
*
16
*Office of the Information and Privacy
Commissioner’s (OIPC) Resources
*Contact information in other
provinces
*Summaries of OIPC Orders
*List of orders, decisions and
mediations involving local
governments
*
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