*The Georgia Conflict of Interest in Zoning Action Statue (O

Transcription

TENTATIVE
-A-G-E-N-D-AFOR THE EFFINGHAM COUNTY COMMISSIONER MEETING OF: NOVEMBER 4, 2014
Items of Business
Action Requested of
Commissioners
Previous Action of
Commissioners
Action
Taken
*The Georgia Conflict of Interest in Zoning Action Statue (O.C.G.A. §§ 36-67A-1 et seq.) requires disclosure of certain campaign
contributions made by applicants for rezoning actions and by opponents of rezoning application. A rezoning applicant or
opponent of a rezoning application must disclose contributions or gifts which in aggregate total $250.00 or more if made within the
last two years to a current member of Effingham County Planning Board, Board of Commissioners, or other Effingham County
official who will consider the application. The campaign contribution disclosure requirement applies to an opponent of a rezoning
application who publishes his or her opposition by appearance before the Planning Board or Board of Commissioners or by any
other oral or written communication to a member or members of the Planning Board or Board of Commissioners. Disclosure must
be reported to the Board of Commissioners by applicants within ten (10) days after the rezoning application is filed and by
opponents at least five (5) days prior to the first hearing by the Planning Board. Any person knowing failing to comply with these
requirements shall be guilty of a misdemeanor.
**PLEASE TURN OFF YOUR CELL PHONE
I Call to Order
II Invocation
III Pledge
to
the
American Flag
IV Agenda Approval
V Minutes
VI Public Comments
VII Correspondence
VIII Consent Agenda
01 2nd Reading
02 2nd Reading
IX Appearance
01 W & S Billing
X New Business
01 Agreement
Joanna Wright
5:00 p.m.
Consideration of a Resolution to
approve the agenda
Consideration to approve the
minutes of the October 21, 2014
Commission meeting
Agenda Items ONLY
Documents from this meeting are
located in the Clerk’s office and on
the
Board
of
Commissioner’s
website
Second Reading of an application
by Lynn Jeffers Jr. to rezone 1.95
acres located at 489 Noel C.
Conaway Road from B-2 to AR-2 in
the First District
Second Reading of an application
by Angelica E. Pittman to rezone 1
acre located at 5691 Old Dixie Hwy
South from AR-1 to AR-2 in the Third
District
Angie Richardson – 5:30 PM
Consideration
to
approve
a
Memorandum of Understanding
between Effingham County Hospital
Authority and Effingham County
Page 1 of 2
TENTATIVE
-A-G-E-N-D-AFOR THE EFFINGHAM COUNTY COMMISSIONER MEETING OF: NOVEMBER 4, 2014
Items of Business
02 Final Plat
George Shaw
03 Schedule
Rushe Hudzinski
04 Amendment
Joanna Wright
05 Contract
Adam Kobek
06 Quote/Proposal
Adam Kobek
07 Appointment
Stephanie
Johnson
XI Reports from
Commissioners and
Administrative Staff
XII Executive Session
XIII Executive Session
Minutes
Action Requested of
Commissioners
Consideration to approve a final
plat consisting of 10 lots for Bluejay
Estates located off of Bluejay Road
Consideration to approve holiday
hours for December 26, 2014
Consideration
to
approve
resolutions to amend the FY 20142015 Budget for travel and the FY
2013-2014 budges for debt services
Consideration to approve an
agreement for the use of Effingham
County Prison inmates in the City of
Bloomingdale
Consideration to accept a quote
and execute Proposal for M.E.P.
Design Services for Tusculum Fire
Station
Consideration
to
appoint
a
representative to the District 2 seat
on the Department of Family and
Children Services Board (DFCS)
Personnel, Property, & Pending
Litigation
October 21, 2014 Executive Session
Minutes
XIV Adjournment
Page 2 of 2
Previous Action of
Commissioners
Action
Taken
TENTATIVE
-A-G-E-N-D-AFOR THE EFFINGHAM COUNTY COMMISSIONER WORKSHOP OF: NOVEMBER 4, 2014
Items of Business
Action Requested of
Commissioners
Previous Action of
Commissioners
Action
Taken
*The Georgia Conflict of Interest in Zoning Action Statue (O.C.G.A. §§ 36-67A-1 et seq.) requires disclosure of certain campaign
contributions made by applicants for rezoning actions and by opponents of rezoning application. A rezoning applicant or
opponent of a rezoning application must disclose contributions or gifts which in aggregate total $250.00 or more if made within the
last two years to a current member of Effingham County Planning Board, Board of Commissioners, or other Effingham County
official who will consider the application. The campaign contribution disclosure requirement applies to an opponent of a rezoning
application who publishes his or her opposition by appearance before the Planning Board or Board of Commissioners or by any
other oral or written communication to a member or members of the Planning Board or Board of Commissioners. Disclosure must
be reported to the Board of Commissioners by applicants within ten (10) days after the rezoning application is filed and by
opponents at least five (5) days prior to the first hearing by the Planning Board. Any person knowing failing to comply with these
requirements shall be guilty of a misdemeanor.
**PLEASE TURN OFF YOUR CELL PHONE
I
II
Call to Order
Workshop
01 Workshop
7:00 p.m.
Discussion of the Effingham County
Recreation Facilities Master Plan
III Adjournment
Page 1 of 1
Recreation Workshop
November 4, 2014
EFFINGHAM COUNTY RECREATION & PARKS
10-YEAR IMPLEMENTATION PLAN
PHASE 1: 2014 – 2017
Use current SPLOST funding to upgrade existing parks to provide WOW factor for next SPLOST proposal. The
following represents critical needs and updates required for the Sand Hill and SR119 complexes.
1. Replace septic drainfield at Sand Hill Complex (assumptions: septic system with 50ft x 125ft drainfield
and 115-LF Infiltrator High Capacity chambers)
2. Repair and refinish existing wood basketball court at Central Learning Center Gym
3. Install netting at backstops for the (5) baseball/softball fields at the Sand Hill Complex
4. Build covered and lit batting cages at Sand Hill Complex – one shelter with (3) tunnels
5. Build new maintenance storage building at Sand Hill Complex – 30ft x 50ft
6. Install lightning prediction and warning system at Sand Hill and SR119 Complexes
7. Replace dirt and irrigation (sprinkler heads only) for (5) baseball/softball infields at Sand Hill Complex
8. Renovate existing restrooms and concessions at SR119 Recreation Complex
9. Widen concrete plaza in front of the concession stand at the Sand Hill Complex to 30ft
10. Install signage and landscaping (including ground cover for dirt areas around concession/scoring tower)
at the Sand Hill Complex
Recommend targeting remaining SPLOST funding towards the acquisition of land for a new or expanded park in
the Springfield area. Acquisition should be complete before Phase 2 (SPLOST 2017 – 2022) begins.
CHA Consulting, Inc.
Draft 10/28/2014
Recreation Workshop
November 4, 2014
PHASE 2: 2017 – 2022
Phase 2 is dependent upon a new SPLOST funding program being approved for recreation. This portion of the
Implementation Plan represents the first phase of construction for a new or expanded centralized park.
SR119 Recreation Complex
11. Refurnish and expand the Gymnasium
New Centralized Park
12. Athletic fields:
a. (1) 335’ Baseball with 90’ bases, lighted
b. (2) 315’ Baseball with 90’ bases, lighted
c. (2) 225’ Softball with 70’ bases, lighted
d. (4) Batting Cages with 8 pitching machines, lighted and covered
e. Covered bleachers for all baseball/softball fields, (2) per field
f. (1) 160’x360’ Football, lighted
g. (1) 225’x360’ Soccer, lighted
13. Play amenities:
a. Large playground – including ADA features, fenced
14. Structures:
a. Pressbox, Restrooms and Concessions at baseball fields
b. Restrooms and Concessions at football/soccer fields
c. (3) Picnic Pavilions
d. Maintenance Building – storage only
15. Infrastructure:
a. Parking - gravel, 450 spaces
b. Signage and Landscaping
c. Lightning prediction and warning system
16. Sitework allowance – mass clearing, grading, utility connections, etc. – 40 acres
17. Soft Costs – design, geotechnical investigation, survey, etc.
Draft 10/28/2014
Recreation Workshop
November 4, 2014
PHASE 3: 2022 – 2024
Phase 3 is also dependent upon SPLOST funding. Effingham County has the option of including Phase 3 costs
within the Phase 2 SPLOST vote to get park expansion done sooner. The other option is to save the next phase of
development at the new centralized park until another SPLOST program is approved.
Phase 3 is an expansion of the centralized park developed in Phase 2.
18. Athletic fields:
a. (1) 315’ baseball with 90’ bases, lighted
b. (2) 315’ softball with 80’ bases, lighted
c. (1) 225’ softball with 70’ bases, lighted
d. Covered bleachers for all baseball/softball fields, (2) per field
e. (1) 160’x360’ Football, lighted
f. (1) 225’x360’ Soccer, lighted
19. Structures:
a. Pressbox, concessions, and restrooms
b. Picnic Pavilion
20. Additional Parking - gravel, 350 spaces
21. Sitework allowance – mass clearing, grading, utility connections, etc. – 30 acres
22. Additional Amenities (as space allows):
a. Dog Park
b. Splash Pad
c. Skate Park
d. 6’ wide stone dust trail, (1) mile
e. Community Center with meeting rooms and kitchen
Draft 10/28/2014
Consent Agenda 01
November 4, 2014
Applicant:
Lynn Jeffers Jr.
Action requested:
Rezoning (First District)
Parcel ID#:
Map# 352 Parcel# 73
Property information:
1.95 acres at 489 Noel C. Conaway Rd. zoned B-2.
Synopsis:
The applicant requests to rezone 1.95 acres to AR-2.
Board of Commissioners action:
Approved on October 21, 2014 with the following
stipulations:
1. Each lot shall meet the requirements of the AR-2 Zoning District.
2. Site development plans shall comply with the Effingham County Water Resources
Protection Ordinance and the Storm Water Management Local Design Manual.
3. All wetland impacts shall be permitted by the USACE.
4. Subdivision plat shall be approved by the Health Department and the Zoning Office.
Planning Board recommendation:
Approval on a motion by Jeff Wilkes with the following
stipulations:
The motion was seconded by Jasper Lee and carried unanimously.
Staff recommendation:
Approval with the following stipulation.
Attachments:
1. Zoning Map Amendment
PB Presentments 2nd reading 11-4, 2014
10/29/2014
Page 1 of 2
Consent Agenda 01
November 4, 2014
STATE OF GEORGIA
EFFINGHAM COUNTY
AN AMENDMENT TO THE EFFINGHAM COUNTY ZONING ORDINANCE, MAP AND PARCEL NO.
352-73
AN ORDINANCE TO AMEND THE EFFINGHAM COUNTY ZONING ORDINANCE, MAP AND PARCEL NO. 352-73 AND TO
REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH.
BE IT ORDAINED by the Effingham County Board of Commissioners in regular meeting assembled and pursuant to lawful authority
thereof:
WHEREAS, Lynn Jeffers Jr. has filed an application to rezone 1.95 acres map and parcel number 352-73 from B-2 to AR-2, located in the
1st commissioner district, and
WHEREAS, a public hearing was held on October 21, 2014 and notice of said hearing having been published in the Effingham County
Herald on 10/1/2014; and
WHEREAS, a public hearing was held before the Effingham County Planning Board, notice of said hearing having been published in the
Effingham County Herald on 9/5/14; and
IT IS HEREBY ORDAINED THAT 1.95 acres map and parcel number 352-73 located in the 1st commissioner district is rezoned from B2 to AR-2 with the following stipulations:
1.
2.
3.
4.
Each lot shall meet the requirements of the AR-2 zoning district.
Site development plans shall comply with the Effingham County Water Resources Protection Ordinance and the Storm Water
Management Local Design Manual.
All wetland impacts shall be permitted by the USACE.
Any subdivision plat shall be approved by the Health Department and the Zoning Office.
All ordinances or part of ordinances in conflict herewith are hereby repealed.
This ______ day of ________________, 20____
BOARD OF COMMISSIONERS
EFFINGHAM COUNTY, GEORGIA
BY: ____________________________
WENDALL KESSLER, CHAIRMAN
ATTEST:
___________________________
STEPHANIE JOHNSON
COUNTY CLERK
10/29/2014
FIRST READING: ______________
SECOND READING: ____________
Page 2 of 2
Consent Agenda 02
November 4, 2014
Applicant:
Angelica E. Pittman
Action requested:
Rezoning (Third District)
Parcel ID#:
Map# 263 Parcel# 27
Property information:
15.57 acres at 5691 Old Dixie Hwy. S. zoned AR-1.
Synopsis:
site.
The applicant requests to rezone 1.0 acres to AR-2 for a home
Board of Commissioners action:
Approved on October 21, 2014 with the following
stipulations:
Planning Board recommendation:
Approval on a motion by Jasper Lee with the following
stipulations:
The motion was seconded by Juanita Golden and carried unanimously.
Staff recommendation:
Approval with the following stipulation.
Attachments:
1. Zoning Map Amendment
PB Presentments 2nd reading 11-4, 2014
10/30/2014
Page 1 of 2
Consent Agenda 02
November 4, 2014
STATE OF GEORGIA
EFFINGHAM COUNTY
AN AMENDMENT TO THE EFFINGHAM COUNTY ZONING ORDINANCE, MAP AND PARCEL NO.
263-27
AN ORDINANCE TO AMEND THE EFFINGHAM COUNTY ZONING ORDINANCE, MAP AND PARCEL NO. 263-27 AND TO
REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH.
BE IT ORDAINED by the Effingham County Board of Commissioners in regular meeting assembled and pursuant to lawful authority
thereof:
WHEREAS, Angelica Pittman has filed an application to rezone 1.0 acres map and parcel number 263-27 from AR-1 to AR-2, located in
the 3rd commissioner district, and
WHEREAS, a public hearing was held on October 21, 2014 and notice of said hearing having been published in the Effingham County
Herald on 10/1/2014; and
WHEREAS, a public hearing was held before the Effingham County Planning Board, notice of said hearing having been published in the
Effingham County Herald on 9/5/14; and
IT IS HEREBY ORDAINED THAT 1.0 acres map and parcel number 263-27 located in the 1st commissioner district is rezoned from AR1 to AR-2 with the following stipulations:
1.
2.
3.
4.
Each lot shall meet the requirements of the AR-2 zoning district.
Site development plans shall comply with the Effingham County Water Resources Protection Ordinance and the Storm Water
Management Local Design Manual.
All wetland impacts shall be permitted by the USACE.
Any subdivision plat shall be approved by the Health Department and the Zoning Office.
All ordinances or part of ordinances in conflict herewith are hereby repealed.
This ______ day of ________________, 20____
BY: ____________________________
WENDALL KESSLER, CHAIRMAN
ATTEST:
___________________________
STEPHANIE JOHNSON
COUNTY CLERK
10/30/2014
FIRST READING: ______________
SECOND READING: ____________
Page 2 of 2
Appearance 01
November 4, 2014
ME MO R AN DU M
TO:
FROM:
ADAM KOBEK, JOANNA WRIGHT
SUBJECT:
RICHARDSON, 115 BROKEN BIT CIRCLE WATER USAGE
DATE:
10/14/14
9/23/14 - Mrs. Richardson’s original email made it to Toss Allen with a question about
water rates. Adam Kobek responded to the water rate question
9/23/14 – Mrs. Richardson emails that there must be a leak
9/24/14 – Mrs. Richardson states that leak was fixed on 7/28
10/2/14 – Adam Kobek and Julie Hebert met with Mrs. Richardson to discuss her concerns
of the leak, location and timeframe of fix. Mrs. Richardson stated again that she called her
contractor on 7/26, Plumber responded 7/27 and said leak was on the County side, 7/28
County came out repaired the leak.
10/6/14 – Adam Kobek and Joanna met and discussed, recommended meeting with Julie
Hebert
10/8/14 – Meeting with Julie, Joanna and Adam
10/8/14 – Response provided to Mrs. Richardson
To date Staff has determined:
 Mrs. Richardson’s account was set up on 8/1/14 by the Effingham County Finance
Department, not on the 25th, due to rate changes and rebilling that was occurring at
the time.
 Mrs. Richardson’s first bill from 8/1 to 9/2 used the lower approved rates
 The leak was fixed on 7/28 by County Water/Sewer Staff and meter was read
 Meter was read again on 7/31 brought to finance 8/1 to start the new service
account per Finance Office
 Water usage table below shows water history dating back to July 2014
Dates
Total Water Usage
7/1 to 7/28
7/28 to 7/31
8/1 to 9/2
9/1 to 9/30
37,637
4,654
24,549
2,133
Avg. Daily Water Usage per
Day
1,300
1,163
789
71
The County contacted Sean with Faircloth Homes about watering schedule. Sean indicated
that for newly laid sod, they set the irrigation timer for 25 minutes per zone for 6 days a
week. Just prior to closing they either turn the irrigation timer off or dial it down. Sean
went on to say that he has no way of knowing if this irrigation timer was turned off or dialed
down. Sean confirmed that on 7/26 Mrs. Richardson called about a leak, the plumber
10/29/2014
Page 1 of 3
Appearance 01
November 4, 2014
responded on 7/27 reported that it was a County leak, 7/28 the leak was repaired by the
County.
It does appear that Mrs. Richardson experienced a leak on 7/26-7/28 and that the County
repaired the leak. However, service was started in the Richardson’s name on 8/1/14 days
after the leak was repaired on 7/28; therefore no charges for leaked water would have been
included on Mrs. Richardson’s first bill. Since that time there has been no evidence of
another leak and the meter appears to be working correctly. If a leak occurred on the
County side of the meter it would not have been counted by the residential meter. There is
simply no indication that there is a problem with the County’s billing, meter reading or that a
leak occurred after 8/1/14.
2
10/29/2014
Page 2 of 3
Appearance 01
November 4, 2014
Stephanie Johnson
From:
Sent:
To:
Subject:
Angie Richardson <[email protected]>
Wednesday, October 08, 2014 4:17 PM
Stephanie Johnson
115 Broken Bit Circle--Angie Richardson
Mrs. Johnson, My name is Angie Richardson and as you seen on the recently copied emails, my husband and I want to petition our August water bill. Please let me know what all you need from me to petition and I will do what I need to. Long story short, we lived in Pooler for 3 years using the supply of Chatham County for water supply. We moved to Effingham County and closed on a new construction home in Belmont Glen on July 25th. After closing, we went straight to the county office to request our water be turned on. The day we moved in, we turned off the irrigation system because our yard looked saturated and the sidewalk was completely soaked. On Saturday, July 26 we noticed the sidewalk was still soaked and had not dried so we contacted the real estate agent over Faircloth homes. In turn, Sean (contractor) called a plumber and they came out Sunday, July 27. They confirmed there was a leak and the responsibility of the county. He advised if he fixed it, they wouldn't credit me for the excess water and showed us the meter. On Monday, July 28 I was advised the leak had been fixed. We received our bill which you can see from the copied emails that was for period 8/1 ‐ 8/31 stating we used 24,000+ gallons of water. I instantly thought it was from the leak and was charged for that usage. I have been told the leak usage was not added to my bill and that we in fact, used this much water. During this research process, we received our bill for September usage which was not even 3,000 gallons and for $35. This is exactly what it should be. I can provide all of my bills for the 3 years we resided in Pooler to show what our usage is month by month. We have the same size lot as we did in Pooler as well along with irrigation system. We have not turned our irrigation system on once since moving to this house. If there was a way I could prove it, I would. I am filing for petition because if it wasn't due to the leak, it was due to something. I can take a lie detector if I needed to prove we were charged for water we did not use. Who can really use 24k in one month then decrease to <3k gallons? I would like to see my daily usage as well because we were out of town for 2 weekends in a row in August. I have spent the last month trying to contact Vera Jones, the county, the finance director, etc trying to seek resolution. This is not fair to us and it is my word against Effingham. Please help. Angie Richardson 115 Broken Bit Circle Sent from my iPhone 10/29/2014
1
Page 3 of 3
New Business 01
November 4, 2014
COMMISSIONER’S MEETING DATE: 10/24/2014
DATE: 11/04/2014
TO:
County Commissioners
THRU: Toss Allen, County Administrator
FROM: Joanna Wright, Finance Director
ISSUE: Request approval of an MOU regarding the processing and funding of the Hospital
Expansion contract with the County
BACKGROUND:
Effingham County’s received a letter dated August 11, 2014 which
proposed a potential underfunding of the Hospital Authority regarding the County’s
obligation under the HUD Hospital expansion agreement. Requests were made for
payment information for all disbursement’s made from the Tax Commissioner to the
Hospital Authority. In addition to that information, copies of the hospitals general ledger
account detail regarding the collection of tax dollars were requested to expedite review
of payments made to the Hospital Authority by the Tax Commissioner to determine any
shortfalls that may exist. A MOU has been prepared which seeks to clarify this issue and a
process for disbursement and review moving forward.
FACTS AND FINDINGS:
1. The Board and Hospital entered into an agreement which provided for a specified
funding of $3,600.000 on an annualized basis and disbursed $300,000 monthly.
2. The Board of Commissioners has provided funding for the hospital through a millage
tax levy.
3. It is been customary that property tax receipts for the funding for the hospital are
remitted to the hospital directly as they are received rather than being held for
distribution monthly.
4. Primary cash receipts are received by the hospital during the months of October,
November, and December and have historically been used to fund the annual
fiscal year of the hospital.
5. At times disbursement crosses fiscal years and or calendar years. The agreement
does not provide for a mechanism regarding collection and disbursement from the
tax commissioner. It does not provide a mechanism for either under or over
payment by the tax commissioner from one annual term to the next regarding
disbursement timing issues.
6. Staff believes a memorandum of understanding needs to be in place to provide an
organized method for collection and to review disbursements.
7. The Hospital is interest in acquiring county owned property located near to it.
ALTERNATIVES:
1. Approve the MOU
2. Approve the MOU contingent upon HUD’s affirmation.
3. Provide staff with direction.
4. Do not approve the MOU.
FUNDING: Funding may be need if the tax levy does not bring in enough funding.
RECOMMENDATION: The County attorney has reviewed the MOU. The County’s attorneys
have requested the hospital to have HUD to acknowledge it has no issues with the MOU
being put in place. Staff recommends option 1 or 2 in approving the MOU.
DOCUMENTS ATTACHED: Hospital MOU.
10/29/2014
Page 1 of 7
New Business 01
November 4, 2014
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is dated as of
November ___, 2014 by and between EFFINGHAM COUNTY HOSPITAL AUTHORITY d/b/a
Effingham Health System (the “Authority”) and EFFINGHAM COUNTY, acting by and through its
Commissioners (the “County”).
WITNESSETH:
WHEREAS, the Authority owns and operates Effingham Hospital (the “Hospital”) and related
healthcare facilities (collectively with the Hospital, the “Facilities”);
WHEREAS, as part of a major expansion of the Hospital and refinancing of the Authority’s debt,
the County entered into an Intergovernmental Agreement dated October 19, 2010 (“County Contract”);
WHEREAS, the Authority has completed its expansion project and the County has been
providing certain funds to the Authority pursuant to the terms of the County Contract;
WHEREAS, the Authority and the County have discussed certain aspects of the funding
mechanism set forth in the County Contract and wish to clarify the details of such funding and the
mechanism for accomplishing the funding as required by the terms of the County Contract;
WHEREAS, the intent of the parties in entering into this Memorandum is to set forth details of
and clarify the funding mechanism for the County Contract and is not intended as an amendment or
modification of the terms of the County Contract; and
WHEREAS, the Authority has requested and the County has agreed to convey to the Authority
certain land adjacent to the Hospital property as more particularly described on Exhibit A attached hereto
and made a part hereof (the “County Property”);
NOW THEREFORE for good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties agree as follows:
1. Clarification of County Funding Prior to 2014. The County and the Authority have sought to
reconcile amounts due the Authority pursuant to the terms of the County Contract and prior contracts
between the County and the Authority. As a result of those discussions, the County and the Authority
agree that funds received to date by the hospital authority have provided complete satisfaction of all funds
owed under the County Contract to the Authority through calendar year ending December 2013. The
Authority relinquishes and releases any claims of funds owed by the County through 2013 under said
County Contract upon conveyance by the County to the Authority of the property as outlined in Exhibit
A.
2. County Property Conveyance. In order to enhance the ability of the Authority to provide
excellent healthcare to the citizens of Effingham County and provide adequate room for the growth of the
Hospital and its Facilities, the County has agreed to convey to the Authority without charge the County
Property. The conveyance will be completed within thirty (30) days of the date hereof and the Authority
will be responsible for any expenses associated with the closing of the acquisition.
3. Calendar Year 2014. The County and the Authority have also reconciled payments to be
applied to the obligations due to the Authority pursuant to the County Contract for calendar year 2014 and
10/29/2014
Page 2 of 7
New Business 01
November 4, 2014
have determined that the sum of Two Million Nine Hundred Twenty-Five Thousand and No/100
($2,925,000.00) is owed by the County to the Authority for 2014. Any Millage derived Funds,
(Intangible, Forest Land protection, PILT and Property Tax) received by the Authority from the
Effingham County Tax Commissioner or Effingham County Superior Court prior to December 31, 2014
shall be applied against the $2,925,000.00 amount owed by the County for 2014. The funding shall be
reconciled by January 15, 2015. Should the reconciliation show that funds received by December 31st
from the Effingham County Tax Commissioner and Superior Court do not satisfy in full the
$2,925,000.00, the County shall make payment of the difference to the Authority on or before January 25,
2015.
4. Calendar Years 2015 and Future Years Payment Clarification.
(a) The County and the Authority agree that beginning January 1, 2015; the Effingham County
Board of Commissioners may elect (the “Election”) to issue the tax levy (“County Levy”) on behalf of the
Authority solely in the County’s name with the collection of said millage derived funds being disbursed
directly to the County. This would discontinue any millage being levied and paid directly to the Hospital
Authority by the Effingham County Tax Commissioner or Superior Court (“Authority Levy”). The
County shall advise the Authority in writing of any such Election prior toby the end of the calendar
yearDecember 31 of prior to the year immediately preceding the year in which any such Election shall
take effect. If this Election is made, the County will setup a bank account for the collection of the County
Levy tax funds remitted directly to the County;, the County will disburse $300,000 monthly from the
account to the Hospital Authority pursuant to the County Contract, beginning in January of the year in
which the Election takes effect, currently $3,600,000 annually. After the Election by the County to
eliminate the Authority Levy, any collections by the Tax Commissioner or Superior Court of millage
derived revenues from any tax levy year prior to the Election year would be placed into the segregated
“Authority” account and from any funds deposited into the account the monthly prescribed payments up
to the $300,000 per month will be made to the Hospital. Beginning January 1st of the year following E,
provided that, except for the initial year of the County Levy, as discussed below, the Authority shall be
entitled to receive at least annually those Authority specific tax payments derived from any prior year
Authority Levy in addition to the amount specified in the County Contract to be paid by the County to the
Authority, currently $3,600,000 annually. To clarify, during the first year in which the County Levy is in
place, any prior year Authority Levy tax receipts received during that initial County Levy tax year shall
be available to the County to fund the amount specified in the County Contract, currently $3,600,000.
After the first year of the County Levy, any prior year Authority Levy tax receipts received by the
Authority shall be available to the Authority for use in operations in addition to the amount due from the
County, currently $3,600,000 per year.
Formatted: Superscript
(b) Until such time as the County chooses to make an Election to eliminate the Authority Levy,
the Authority shall deposit any tax revenue funds (“Millage Funds”) received from the Effingham County
Tax Commissioner or Effingham County Superior Court pursuant to the Authority Levy in a segregated
bank account in the name of the Authority. The Authority will draw $300,000 per month from the account
to fulfill the monthly contracted payments. The Authority and County shall meet quarterly to reconcile:
1. The funding received by the Authority from the Tax Commissioner and Superior Court into the
account, 2. The disbursements made to the Authority from the account, and 3. The amount, if any, due the
Authority from the County pursuant to the County Contract, currently $3,600,000 annually. To the extent
that the Millage Funds received during the year (1st quarter, 6 months and 9 months) are less than the
amount due from the County (currently $900,000 per quarter), the County shall disburse to the segregated
bank account in the name of the Authority the deficit within fifteen (15) days of the end of each calendar
quarter and disbursement from the account will be made to the Authority to make whole any deficit owed
for the prior quarter. Annually, within thirty (30) days of the end of each calendar year beginning with the
2015 calendar year, representatives of the County and the Authority shall meet to reconcile the payments
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November 4, 2014
received by the Authority from the County, Tax Commissioner and Superior Court Clerk. In the event the
amounts received from the Tax Commissioner, Superior Court Clerk or other millage derived funds is
less than the amount requested by the Authority pursuant to the County Contract, currently $3,600,000,
the County shall pay the remaining amount into the segregated Authority bank account within fifteen (15)
days of the annual reconciliation for the calendar year ended. To the extent the Millage Funds exceed the
$3,600,000.00 on a year to date basis, the Authority shall reserve in the Bank Account the excess funds up
to $900,000 (the “Reserve Funds”). All funds in the account shall be Authority property and are available
to the Authority to utilize for Authority operations, subject to the Reserve Funds requirement. The
Reserve Funds shall be maintained with the right of the County to authorize the release of some or all of
the Reserve Funds during the calendar year to the Authority as partial or prepayment of the amount due
from the County for use in Authority operations in any given year, currently $3,600,000.
(c) To clarify the County Contract, Tthe Authority and the County acknowledge that the
Authority has the right pursuant to Section 2(b) of the contract to request additional amounts above the
Minimum Amount, as that term is defined in the County Contract, and the terms of this Memorandum are
not intended to modify that right or any other terms of the County Contract. The Authority is not asking
for any increase in funding at this time, although it retains the right as set forth in Section 2(b) of the
County Contract to seek such additional amounts in future years as the needs of the Authority may
require. Additionally, upon the County’s request and under certain circumstances described in Section
3(f) in the County Contract, the Authority, with appropriate approvals described therein, will reimburse
the County for the some of the County’s cost of providing indigent healthcare to the citizens of Effingham
County. While the circumstances described in the County Contract for such reimbursement have not
occurred to date, the Authority and the County agree to review the Authority budget requests, the
Authority financial statements and the County obligations on an annual basis to determine the future
applicability of this provision and to discuss financial benchmarks for the Authority.
5. County Contract. The parties hereto agree that this Memorandum is meant to clarify the
funding obligations and mechanisms of the County Contract, but in no way is it intended to amend or
modify the terms and conditions of the County Contract, which agreement is hereby ratified and
confirmed as originally written.
6.Cooperation. The Authority and the County will cooperate with each other in order to carry out
the intent of this Memorandum. Without limiting the generality of the foregoing, the Authority and the
County will take all actions and execute all documents required of them in connection with the provisions
of this Memorandum.
7. Miscellaneous.
a) Governing Law. This Memorandum and the terms contained herein shall be construed in
accordance with Georgia law.
b) Counterparts. This Memorandum may be executed in several counterparts, each of which
shall be considered an original.
c) Severability. Should any phrase, clause, sentence or paragraph contained in this
Memorandum be held invalid or unconstitutional, it shall all be stricken here from. The
remaining provisions of this Memorandum shall remain in full force and effect.
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d) (b) Millage Funds. Millage Funds include funds received by the Authority derived from a
County imposed tax or levy to include: Property tax, Intangible tax, PILT, Forest Land
Protection and Motor Vehicle receipts.
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New Business 01
November 4, 2014
IN WITNESS WHEREOF, the parties hereto, acting by and through their duly authorized
officers, have caused this Memorandum to be executed in multiple counterparts under seals as of
the day and year first above written.
(SEAL)
By:
Chairman
Attest:
Clerk
EFFINGHAM COUNTY HOSPITAL
AUTHORITY
(SEAL)
By:
Chairman
Attest:
Secretary
10/29/2014
Page 6 of 7
New Business 01
November 4, 2014
EXHIBIT A
COUNTY PROPERTY
Lot 3:
All that certain tract or parcel of land situate, lying and being in the 11th G.M. District, City of
Springfield, Effingham County, Georgia containing 23.67 acres, more or less, and being more
particularly described as follows:
From a CMF located at the intersection of the southern right-of-way of State Route 119 and the
western right-of-way of First Street, Said point being the Point of Beginning, thence South 43°
44' 09" East for a distance of 240.01 feet to CMF; thence South 43° 36' 40" East for a distance
of 290.16 feet to a IRS; thence proceed South 46° 20' 56" West for a distance of 340.11 feet to a
IRS; thence South 43° 39' 04" East for a distance of 425.76 feet to a IRS; thence proceed North
46° 20' 56" East for a distance of 228.37 feet to a IRS; thence proceed North 08° 25' 14" East for
a distance of 189.30 feet to a IRF; thence proceed South 81° 34' 46" East for a distance of
141.60 feet to a IRF; thence proceed South 81° 51' 46" East for a distance of 112.57 feet to a
IRS, thence proceed South 81° 51' 46" East for a distance of 521.43 feet to a IRF, thence proceed
South 26° 58' 28" East for a distance of 150.05 feet to a IRF, thence proceed South 45° 42' 49"
West for a distance of 254.08 feet to a CMF, thence proceed South 47° 46' 47" West for a
distance of 436.59 feet to a CMF, thence proceed South 53° 21' 34" West for a distance of 67.07
feet to a CMF, thence proceed South 53° 17' 07" West for a distance of 126.87 feet to a AXF,
thence proceed South 51° 28' 45" West for a distance of 358.15 feet to a IRS, thence proceed
North 24° 45' 44" West for a distance of 655.34 feet to a CMF, thence proceed North 24° 47' 12"
West for a distance of 262.70 feet to a IRF, thence proceed North 47° 01' 24" West for a distance
of 462.30 feet to a CMF, thence proceed North 47° 02' 48" West for a distance of 378.80 feet to
a CMF, thence proceed North 65° 25' 39" East for a distance of 308.32 feet to a CMF, thence
proceed North 65° 18' 06" East a distance of 240.04 feet to a CMF, said point being the Point
of Beginning.
Said parcel of land being bounded on northwest by GA Highway 119; on the northeast by lands
now or formerly of Effingham County Hospital Authority and by Effingham County; on the east
by lands now or formerly of City of Springfield; on the southeast by lands now or formerly of
Agape Assembly Church of God and Aaron Pickney and Maginness Family Trust; and on the
west by lands now or formerly of Isadell Holmes and Glover Jackson and Zulee Jackson.
Said tract containing 1,031,096.99 S.F. or 23.67 acres.
See attached preliminary plat described as “Boundary Survey of Parcel 3, 11th G.M.D. City of
Springfield, Effingham County, Georgia” dated January 15, 2010 and prepared by EMC
Engineering.
10/29/2014
Page 7 of 7
New Business 02
November 4, 2014
STAFF REPORT
COMMISSIONERS MEETING:
November 4, 2014
DATE: October 23, 2014
TO:
Board of Commissioners
FROM: George Shaw, Zoning Administrator
ISSUE:
Final plat approval for Blue Jay Estates subdivision
BACKGROUND:
Blue Jay Estates subdivision is a 7 lot subdivision
belonging to Jon Burns on Blue Jay Road. An agreement was reached for
the county to install the water line so that we could extend a larger line
than was needed for the subdivision alone.
FACTS AND FINDINGS:
1. The plat has been reviewed and approved by staff.
2. There is no infrastructure to be deeded to the county.
3. The water system is to be installed by Effingham County.
4. The water line installation will not be completed until March 31, 2015
5. Sewage will be handled by on-site septic systems.
ALTERNATIVES:
1. The Board may accept the final plat.
2. The Board could reject the final plat
FUNDING:
No funds required.
POLICY ANALYSIS:
It is the county’s policy to approve final plats that meet county standards.
County standards require all infrastructures to be installed prior to final plat
approval.
RECOMMENDATION:
That the Board approves the final plat for Blue Jay Estates subdivision with
the caveat that all deeds acknowledge that water service will
unavailable until April 2015.
DOCUMENTS ATTACHED:
1. Final Checklist & Submittal Form
2. Final Plat
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STAFF REPORT
New Business 03
November 4, 2014
COMMISSIONER’S MEETING: November 4, 2014
DATE:
TO:
THRU:
FROM:
ISSUE:
October 28, 2014
Toss Allen, County Administrator
Rushe Hudzinski, Human Resources Director
Consideration to approve holiday hours for December 26, 2014
BACKGROUND:
In the past, if the Christmas holiday fell on a Thursday, the Board of
Commissioners reviews the granting of December 26th, Friday, as an additional
county holiday in only that calendar year. This happens every seven to eight
years on the calendar and was last approved in December 2008.
FACTS AND FINDINGS:
In 2014, Christmas Eve falls on Wednesday, December 24th, Christmas falls on
Thursday, December 25th, and the day after Christmas falls on Friday December
26th - meeting the above stated criteria.
ALTERNATIVES:
1. Approval for an additional paid county holiday on December 26, 2014.
2. Approval for an unpaid county holiday on December 26, 2014 – with the
option for employees to use accrued personal leave if available.
3. Decline request and county resumes regular business hours on December
26, 2014.
FUNDING:
Projections for benefit/personal holiday expenditure cost in the 2014/2015
Budget completely support all alternative options.
POLICY ANALYSIS:
It is the policy of the Board of Commissioners to review and approve all policy
changes in regard to the Human Resources Standards of Practice
RECOMMENDATION:
Option 1:
The projected cost of granting a county paid holiday for December 26th or
granting an unpaid holiday for December 26th with the option for the employee
to use accrued personal leave is virtually the same cost. The difference is those
employees that do not have 8 hours of leave available would not be paid for
the day – which effects approximately 2- 3 %.
Department heads have been mindful of their usage of personnel costs,
therefore the personnel budget can support the paid holiday without being an
addition to the approved budget.
Due to December 26th being a Friday, the need for County Services would be
minimal and the closure would save on heating/cooling, gas and electric costs
for all buildings for the day.
10/29/2014
Page 1 of 1
New Business 04
November 4, 2014
STAFF REPORT
COMMISSIONER’S MEETING: November 4, 2014
DATE: October 2 5, 2014
TO:
THRU: Toss Allen – Administrator
FROM: Joanna Wright – Finance Director
ISSUE: Request for approval of the: 2014 Final Fiscal Year-end budget and a budget
amendment for the current year’s budget for 2014/2015.
BACKGROUND:
During the budget process staff makes estimations regarding the proposed budget based upon
certain operational assumptions. During the year the board approved various projects and or
expenditures. Staff adjusts the budgets based upon the budget ordinance and board direction.
FACTS AND FINDINGS:
1. Georgia Law 6-81-3. Requires the establishment of fiscal year; requirement of annual balanced
budget; adoption of budget ordinances or resolutions generally; budget amendments; uniform
chart of accounts. Section (b) (1) notes that each unit of local government shall adopt and
operate under an annual balanced budget for the general fund, each special revenue fund, and
each debt service fund in use by the local government. The annual balanced budget shall be
adopted by ordinance or resolution and administered in accordance with this article.
2. Additionally Georgia Law prescribes that the governing authority of a local government may
amend the legal level of control to establish a more detailed level of budgetary control at any
time during the budget period. Said amendment shall be adopted by ordinance or resolution.
3. The 2013-14 Budget was adopted July 8th 2013
4. The 2014-15 Budget was adopted June 17th 2014.
5. The request for approval of the final 2013-14 budget includes an overview or the
original budget and the budget amendments.
6. Several special funds have been added to address the prior year’s findings to record the
prison and sheriffs external special funds…these have been estimated as staff is still
working to recap these.
ALTERNATIVES:
1. Approve the budget amendment for 2013-14 and the budget amendment for 2014-15
2. Approve the budget amendment for 2013-14 and the budget amendments for 2014-15 with
revisions.
3. Provide staff with direction.
POLICY ANALYSIS:
It is the policy of the Board of Commissioners to adhere to the Georgia law regarding budgets.
RECOMMENDATION:
Staff recommends adoption of Alternative 1.
DOCUMENTS ATTACHED:
1. 2013-14 BUDGET RESOLUTION FOR ADMENDMENT OF THE FINAL BUDGET
2. 2014-15 BUDGET RESOLUTION TO AMEND THE BUDGET
10/29/2014
Page 1 of 6
New Business 04
November 4, 2014
EFFINGHAM COUNTY
A RESOLUTION TO AMEND THE 2013-2014 FISCAL BUDGETS FOR THE EFFINGHAM COUNTY BOARD OF
COMMISSIONERS
WHEREAS, the Effingham County Board of Commissioners, lawfully assembled for County purposes passed the budget
for fiscal year 2013 / 2014 on July 23, 2013 and, WHERAS, it is necessary to record additional expenditures and revenues
to reflect the desired changes, and, NOW, THEREFORE, BE IT RESOLVED that the Effingham County Board of
Commissioners does hereby ordain, resolve and enact the foregoing budget amendments for fiscal year ending
June 30th 2014 as referenced in Table 1 as a summary for the General Fund, Table 1.1 as detail for the General Fund,
Table 2 as a summary for all other Special Funds, and Table 2.1 as detail for all other Special Funds.
TABLE 1
EFFINGHAM COUNTY BUDGET AMMENDMENTS
GENERAL FUND
ORIGINAL
CURRENT APPROVED BUDGET
REVENUES &
DEPARTMENT
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
18
19
20
21
22
25
26
28
29
30
32
33
40
51
53
58
62
117
136
70
225
*
*
D.A.'S OFFICE
SOLICITOR'S OFFICE
PROBATE COURT
SUPERIOR COURT CLERK
STATE COURT
SUPERIOR COURT SERV
REGISTRARS
CHIEF MAGISTRATE
COUNTY COMMISSIONERS
TAX ASSESSOR
TAX COMMISSIONER
PUBLIC BUILDINGS
GENERAL GOVERNMENT
PRISON
SHERIFF
JAIL
EMS
PUBLIC SAFETY
SUMMER FOOD PROG
ANIMAL CONTROL
ROADS
DFCS
EXTENSION SERVICE
RECREATION
FORESTRY
TITLE III CONGREGATE
TITLE III/SSBG/CBS HDM
FAMILY CONNECTION
OTHER AGENCIES
PROBATION
CORONER
INMATE MEDICAL
SCHOOL RESOURCE
INFORM TECHNOLOGY
EQUALIZATION
GIS
TRANSFER LANDFILL - REFL IN 51
TRANSFER 911 - REFL IN 51
APPROPIATED
FUND BALANCES
APPROPIATED
364,647.56
222,653.08
298,920.41
541,786.14
263,327.21
613,268.56
232,996.92
320,994.68
288,589.88
754,007.03
752,414.70
534,975.57
1,610,992.18
2,888,954.84
5,722,123.40
2,055,819.26
2,268,920.12
165,318.38
18,691.91
245,144.94
1,691,021.33
77,708.00
129,161.19
1,049,582.05
0.00
169,154.75
108,775.00
100,144.92
1,149,520.00
237,847.23
57,463.00
335,000.00
289,130.33
538,185.80
48,668.82
209,128.26
187,144.99
288,488.75
-
370,752.12
228,028.58
297,370.35
567,477.25
279,393.16
616,819.10
236,693.49
318,524.19
300,000.07
753,476.69
757,419.64
680,894.34
1,598,634.39
2,597,042.98
6,569,655.39
2,024,281.57
2,302,073.01
177,830.07
18,691.91
246,904.59
1,860,879.79
77,708.00
136,764.24
1,067,801.13
0.00
179,394.52
108,775.00
100,144.92
2,311,112.00
234,552.27
59,367.76
340,800.00
288,729.75
532,997.66
48,236.77
206,402.75
187,144.99
288,488.75
OTHER FINANCING SOURCES
ALL REVENUE
TOTAL GENERAL FUND
10/29/2014
26,830,671.19
$
26,830,671.19 $
26,830,671.19 $
PROPOSED AMENDMENTS
REVENUES &
FUND BALANCES
AMENDED BUDGET
REVENUES &
APPROPIATED
-
REVENUES &
FUND BALANCES
0.00
-
APPROPIATED
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
28,971,263.19
28,971,263.19 $
28,971,263.19
$0.00
$0.00
$
FUND BALANCES
370,752.12
228,028.58
297,370.35
567,477.25
279,393.16
616,819.10
236,693.49
318,524.19
300,000.07
753,476.69
757,419.64
680,894.34
1,598,634.39
2,597,042.98
6,569,655.39 $
2,024,281.57
2,302,073.01
177,830.07
18,691.91
246,904.59
1,860,879.79
77,708.00
136,764.24
1,067,801.13
179,394.52
108,775.00
100,144.92
2,311,112.00 $
234,552.27
59,367.76
340,800.00
288,729.75
532,997.66
48,236.77
206,402.75
187,144.99
288,488.75
-
-
REF in 51
REF in 51
$
28,971,263.19
28,971,263.19 $
28,971,263.19
Page 2 of 6
New Business 04
November 4, 2014
TABLE 2.
SUMMARY SPECIAL FUNDS
ORIGINAL
CURRENT APPROVED BUDGET
FUND
SPECIAL TAX DISTRICT
APPROPIATED
23
35
36
37
38
38
39
42
47
55
61
65
67
68
68
100
105
153
236
272
273
545
115
116
SANITATION
E-911 SERVICE
FEDERAL DRUG ACCT
SPLOST-ROADS
SPLOST -BUILDING
SPLOST -EQUIPMENT
SPLOST-RECREATION
SPLOST-DEBT SERVICE
SPLOST-DRAINAGE
FIRE DEPARTMENT
WASTEWATER TRTMT PLANT
SPLOST TECHNOLOGY
IMPACT FEES - ROADS
IMPACT FEES - RECREATION
IMPACT FEES - BUILDINGS/SAFTEY
SPLOST-WATER
WATER & SEWER OPERATING
DRUG ABUSE TREATMT & ED
STATE CONDEMNATION
DEVELOPMENT SERVICES
SENIORS ACTIVITIES
LANDFILL
IMPACT FEES WATER
IMPACT FEES SEWER
HOTEL / MOTEL
SHERIFF SPECIAL REVENUE FUND
PRISION SPECIAL REVENUE FUND
14 JAIL CONSTRUCTION
FUND BALANCES
PROPOSED AMENDMENTS
REVENUES &
REVENUES &
APPROPIATED
AMENDED BUDGET
REVENUES &
FUND BALANCES
APPROPIATED
4,012,351.56
4,012,352
4,012,352
4,012,352
2,897,021.14
1,027,376.18
50,000.00
20,865,325.80
22,014,380.00
1,726,000.00
2,697,205.00
610,000.00
2,310,295.22
1,768,705.28
303,600.00
2,327,498.57
54,330.90
50,000.00
389,126.15
107,187.01
303,173.98
100,000.00
400,000.00
15,000.00
0.00
0.00
2,897,021
1,027,376
50,000
20,865,326
22,014,380
1,726,000
2,697,205
610,000
2,310,295
1,768,705
303,600
2,327,499
54,331
50,000
389,126
107,187
303,174
100,000
400,000
15,000
-
2,897,021
1,027,376
50,000
20,865,326
18,906,480
1,726,000
2,697,205
3,107,900
610,000
2,310,295
1,768,705
303,600
150,000
2,327,498.57
54,330.90
50,000.00
389,126.15
107,187.01
303,173.98
100,000.00
400,000.00
15,000.00
250,000.00
115,000.00
10,000
2,897,021
1,027,376
50,000
20,865,326
18,906,480
1,726,000
2,697,205
3,107,900
610,000
2,310,295
1,768,705
303,600
150,000
2,327,498.57
54,330.90
50,000.00
389,126.15
107,187.01
303,173.98
100,000.00
400,000.00
15,000.00
250,000.00
115,000.00
10,000
90,000.00
66,000.00
(375,000.00)
375,000.00
-
REVENUES &
FUND BALANCES
-
90,000.00
66,000.00
-
APPROPIATED
FUND BALANCES
$
4,012,351.56 $
4,012,351.56
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,987,021.14
1,093,376.18
50,000.00
20,865,325.80
18,531,480.00
1,726,000.00
2,697,205.00
3,482,900.00
610,000.00
2,310,295.22
1,768,705.28
303,600.00
150,000.00
2,327,498.57
54,330.90
50,000.00
389,126.15
107,187.01
303,173.98
100,000.00
400,000.00
15,000.00
250,000.00
115,000.00
10,000.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,987,021.14
1,093,376.18
50,000.00
20,865,325.80
18,531,480.00
1,726,000.00
2,697,205.00
3,482,900.00
610,000.00
2,310,295.22
1,768,705.28
303,600.00
150,000.00
2,327,498.57
54,330.90
50,000.00
389,126.15
107,187.01
303,173.98
100,000.00
400,000.00
15,000.00
250,000.00
115,000.00
10,000.00
TOTAL SPECIAL FUNDS
$
64,028,576.79 $
64,028,576.79 $
64,553,576.79 $
64,553,576.79
$156,000.00
$156,000.00
$
64,709,576.79 $
64,709,576.79
TOTALS
$
90,859,247.98 $
90,859,247.98 $
93,524,839.98 $
93,524,839.98
$156,000.00
$156,000.00
$
93,680,839.98 $
93,680,839.98
10/29/2014
Page 3 of 6
New Business 04
November 4, 2014
TABLE 1.1
EFFINGHAM COUNTY BUDGET REVISIONS
AGENDA ITEMS - EFFINGHAM COUNTY BUDGET AMMENDMENTS
NOTE : APPROVAL April /1/2014
Dept
15
General Gov.
100-1510-015-52-3902
0.00
14
Public Buildings
100-1565-14-52-2202-5
-
NOTE : APPROVAL October 7 2013
Dept
17
Dept
PROCEEDS FROM CAPITAL LEASES
100-39-3500
SHERIFF
100-3310-017-54-2201
0.00
-
NOTE : APPROVAL July 8 & 23 2013
FUND BALANCE
100-38-9015
51
AGENCIES -SERVICE DELIVERY- RINCON
100-7520-051-57-2030
-
51
AGENCIES -SERVICE DELIVERY- SPRINGFIELD
100-7520-051-57-2031
-
51
AGENCIES -SERVICE DELIVERY- GUYTON
100-7520-051-57-2031
-
Dept
0.00
NOTE : APPROVAL October 22 2013
LAW LIBRARY REVENUES
100-35-1155
5
OFFICE SUPPLIES
100-2150-005-53-1101
-
5
PERMANENT RECORDS - DEPT 5 SUPERIOR CT CLK
100-2150-005-53-1401
-
5
OFFICE SUPPLIES
100-2150-005-53-1101
-
3
OFFICE SUPPLIES
100-2301-003-53-1101
-
3
COPIER SUPPLIES
100-2301-003-52-2321
-
6
PUBLIC DEFENDER CONTRACT
100-2300-006-52-1203-1
-
5
OFFICE SUPPLIES
100-2150-005-53-1101
-
Dept
0.00
NOTE : APPROVAL January 21 2013
51
EXCISE TAX REVENUES
100-31-1800-1
51
EXCISE TAX TO CITIES -RINCON
100-4220-051-57-2020
-
51
EXCISE TAX TO CITIES -GUYTON
100-4220-051-57-2021
-
51
EXCISE TAX TO CITIES -SPRINGFIELD
100-4420-051-57-2022
-
0.00
NOTE : APPROVAL January 21 2014
Dept
17
INSURANCE
100-38-3001
17
ACCIDENT USE OF INSURANCE PROCEEDS
100-3310-017-52-2205
0.00
-
NOTE : APPROVAL November 5 2013
Dept
17
REVENE FROM OFFICE OF HIGHWAY SAFETY
100-33-1123
OFFICE OF HIGHWAY SAFETY GRANT
100-3310-017-53-1705
TOTALS
10/29/2014
$
-
0.00
-
-
0.00
Page 4 of 6
New Business 04
November 4, 2014
TABLE 2.1
SPECIAL FUNDS DETAIL OF BUDGET AMENDMENTS
ACCT #
DEPT.
DESCRIPTION
23
SANITATION
SALARIES
HEALTH INSURANCE
SOLID WASTE CURB SIDE
ADVERTISMENT
ENVIROMENTAL PROGRAMS
GAS & FUEL
NEW ENVIORMENTAL BUILDING
SANITATION
35
$
42
DEBT SERVICE - COP JAIL
SPLOST BUILDINGS
Transfer Splost to Debt Service
DEBT SERVICE
Receipt of Splost to Debt Service
$
TOTALS
10/29/2014
540-4310-023-51-1100
540-4310-023-51-2102
540-4310-023-52-1309
540-4310-023-52-3301
540-4310-023-53-1118
540-4310-023-53-1270
540-4310-023-54-1300
540-34-4110
90,000.00
-
215-3800-035-51-1100
215-3800-035-53-1270
215-3800-035-51-2102
215-3800-035-53-1102
215-3800-035-52-3202
215-3800-035-52-2208
215-34-2505-3
22,000.00
(22,000.00)
66,000.00
321-1565-038-54-1314
(375,000.00)
431-8001-042-58-2200
375,000.00
90,000.00
E911
SALARIES
GAS & FUEL
HEALTH INSURANCE
OPERATING SUPPLIES
TELEPHONE
MAINTENANCE CONTRACT
911 REVENUE VERIZON
$
CHANGE
REVENUE
APPLIED
0.00
REASON
To adjust budget for new estimate
90,000.00
0.00
To adjust budget for new estimate
66,000.00
66,000.00
-
SPECIAL FUNDS
$
156,000.00 $
0.00
-375,000.00
0.00
375,000.00
To adjust for payment
156,000.00
Page 5 of 6
New Business 04
November 4, 2014
State of Georgia
County of Effingham
RESOLUTION TO AMEND THE FY 2014-2015 BUDGET
WHEREAS, the FY 2014-2015 budget of Effingham County was adopted on June17th, 2014
and; WHEREAS, it is necessary to further amend said budget to reflect desired changes and;
NOW, THEREFORE, BET IT RESOLVED by the Board of commissioners of the County Effingham,
Georgia that the following amendment be made:
Dept
3
4
5
6
10
11
12
13
15
16
17
18
19
20
28
29
58
136
ADMINISTRATIVE TRAVEL AMMENDMENT
SOLICITOR OFFICE
PER DIEM & TRAVEL
PROBATE
PER DIEM & TRAVEL
SUPERIOR
PER DIEM & TRAVEL
STATECOURT
PER DIEM & TRAVEL
MAGISTRATE
PER DIEM & TRAVEL
COMMISSIONERS
PER DIEM & TRAVEL
TAX ASSESSOR
PER DIEM & TRAVEL
TAX COMMISSIONER
PER DIEM & TRAVEL
ADMISTRATIVE
TRAINING SCHOOLS & SEMINARS
PRISON
PER DIEM & TRAVEL
SHERIFF
PER DIEM & TRAVEL
JAIL
PER DIEM & TRAVEL
EMS
PER DIEM & TRAVEL
EMA
PER DIEM & TRAVEL
EXTENTSION
PER DIEM & TRAVEL
RECREATION
PER DIEM & TRAVEL
CORONER
PER DIEM & TRAVEL
IT
PER DIEM & TRAVEL
100-2301-003-52-3701
100-2450-004-52-3701
100-2150-005-52-3701
100-2300-006-52-3701
100-2400-010-52-3701
100-1130-011-52-3701
100-1550-012-52-3701
100-1545-013-52-3701
100-1510-015-52-3702
100-3420-016-52-3701
100-3310-017-52-3701
100-3326-018-52-3702
100-3601-019-52-3701
100-3100-020-52-3701
100-7130-028-52-3702
100-6110-029-52-3701
100-3700-058-52-3701
100-1535-136-52-3701
1084.00
834.00
325.00
521.00
200.00
6632.00
3883.00
1022.00
-24971.00
119.00
4829.00
831.00
46.00
297.00
1734.00
319.00
1299.00
996.00
0.00
The amendment is to distribute funding to each department for travel and per diem for the first
quarter 2014 /2015 fiscal year budget.
Approved this
day of ________ 2014.
Attest:
Stephanie Johnson, County Clerk
10/29/2014
Wendell Kessler, Chairman
Page 6 of 6
New Business 05
November 4, 2014
STAFF REPORT
DATE:
10/24/14
TO:
THRU:
Toss Allen, Interim County Administrator
FROM: Adam Kobek, Director of Community Relations
ISSUE:
Consideration of an Agreement for the Use of Effingham County
Prison Inmates in the City of Bloomingdale
BACKGROUND:
The City of Bloomingdale is interested in utilizing inmate
labor within their city limits. The County gets requests from time to time to
use inmate labor in neighboring cities and counties. In the past we have
had such agreements with the City of Pembroke, UGA Bamboo Gardens,
and currently have such an agreement with Bryan County.
The
Agreement contemplates cost reimbursement by the City to the County
for inmate supervision and transportation.
FACTS AND FINDINGS:
1. This Agreement is for on-call inmate labor and supervision only.
2. In consideration the City will pay a daily rate of $204 for supervision of
inmates, days will not be prorated. This rate was calculated using total
compensation for the guard, including taxes and benefits.
3. In consideration the City will pay a daily rate of $103 for transportation
of inmates and supervisor, up to 100 miles and $0.53 for any miles over 100
4. The Effingham County Prison is solely responsible for scheduling work
details for the City of Bloomingdale, once requested, and as time and
resources allow.
5. Currently the City has a drainage canal in need of cleaning.
ALTERNATIVES:
1. The Board may elect to approve the Agreement
2. The Board may elect not to approve the Agreement
FUNDING: N/A – the City will reimburse the County for transportation and
inmate supervision.
RECOMMENDATION: Staff recommends alternative 1
DOCUMENTS ATTACHED:
1. Agreement
10/29/2014
Page 1 of 4
New Business 05
November 4, 2014
State of Georgia
County of Effingham
THIS AGREEMENT IS BETWEEN THE BOARD OF COMMISSIONERS OF EFFINGHAM
COUNTY, GEORGIA, AND THE CITY OF BLOOMINGDALE FOR THE USE OF COUNTY
INMATES ON CITY PROPERTY.
WHEREAS, the EFFINGHAM COUNTY BOARD OF COMMISSIONERS, hereinafter referred to
as “County” houses inmates pursuant to a contract with the Georgia Department of Corrections;
and
WHEREAS, the County is authorized to make inmate labor available to other governmental
entities; and
WHEREAS, the City of Bloomingdale, Georgia hereinafter referred to as “City” is desirous of
utilizing inmate labor and supervision to assist in the maintenance of City property within the
corporate limits of the City of Bloomingdale on an as needed basis;
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
WITNESSETH:
The County and the City of Bloomingdale agree to the following:
(1) The County shall supply to the City a work detail, consisting of one (1) full-time
correctional supervisor employed by the County as an employee of the Prison
(“Correctional Supervisor”) and no fewer than eight (8) and no more than twelve (12)
inmates of the Effingham County Prison Public Work Camp, located in Springfield,
Georgia.
(2)
Under normal circumstances the work detail will work the same hours and under the
same conditions as other EFFINGHAM COUNTY PRISON Public Work Camp
employees (Monday through Friday, 7:30 a.m. to 4:30 p.m.). Whether or not the inmate
work detail can be called out during inclement weather or other emergency conditions
during other than normal working hours is subject to the discretion of the Warden,
Effingham County Prison, or designee.
(3) The Prison shall be responsible for the care, custody, clothing, feeding, and hospital care
of said inmates while working within, or traveling to and from or within the City of
Bloomingdale for work detail purposes.
(4) The Prison shall be responsible for guarding and supervising said inmates at all times
while working within the City of Bloomingdale. The Prison shall provide the following
safety items: Safety Goggles, Safety Vests, Work Gloves and Safety Hats.
(5) The County shall be responsible for the safety and transportation of work details to and
from the Prison to work sites within the City of Bloomingdale as well as between work
sites within the City of Bloomingdale.
(6) The County shall be responsible for any and all damages to property and/or persons,
and shall hold harmless the City of Bloomingdale, it’s officers, representatives, agents,
and employees from all suits, claims, or damages of any nature whatsoever resulting
from the negligence of County, its officers, representatives, agents, employees, and
inmates as to the supervision or guarding of inmates, misuse of City property, or any
10/29/2014
Page 2 of 4
New Business 05
November 4, 2014
other activity related to the work detail under this Agreement, regardless of the status of
an inmate as a county or state prisoner; provided that the County shall not be liable for
damage or injury resulting from the non-performance or negligent performance of work
assigned to the detail. These indemnities shall not be limited by reasons of the provision
of any insurance coverage.
(7) The County shall supply a list of inmates to the City who are authorized to operate the
City of Bloomingdale’s equipment, exclusive of any motorized passenger vehicle. This
list shall be updated as inmate assignments change. Only personnel previously approved
and listed will be allowed to operate the City of Bloomingdale’s equipment.
Notwithstanding any other provision of this agreement, any incident or accident
resulting from the operation of equipment by a non-approved operator will be the
responsibility of the County as provided in Section 7.
(8) The County shall furnish all equipment, tools, and safety equipment, and shall provide
for maintenance of all equipment and tools used by a work detail and shall be
responsible for damage or loss to same.
(9) The County shall provide for vehicular transportation of the inmates (“ride vehicle”) and
correctional supervisor to and from the work site in the City and the place of detention
(i.e. EFFINGHAM COUNTY PRISON Public Works Camp) as well as between work sites
within the incorporated limits of the City.
(10) The City shall direct and supervise the work to be performed; provided, however, that no
official, employee, or agent of the City of Bloomingdale shall exercise any immediate
control, direction, or supervision over any inmate. The County and its officials,
correctional supervisors, and employees shall have sole responsibility for guarding,
directing, controlling, and supervising said inmates. Directions as to work to be
performed shall be communicated to the correctional supervisor having the immediate
custody and supervision of the inmates, who shall direct said inmates accordingly. The
City of Bloomingdale Public Works Superintendent or his designee shall provide this
direction and communicate work assignments on an as needed basis.
(11) The correctional supervisor shall meet all requirements established by Effingham County
Prison for supervision of outside work details. The correctional supervisor shall be
assigned to Effingham County Prison and shall follow all rules and regulations that are
set forth by the County, State, and Effingham County Prison.
(12) The City agrees to compensate the County for the supervision of one inmate detail as
defined in paragraph (1), at the daily rate of $204 for the use of the guards and inmates.
Daily rates for supervision of one inmate detail will not be prorated. This daily rate for
supervision may change as agreed to by both City and County. The City agrees that this
Agreement is for on-call services only and that inmate work details and supervision will
only be available as time and resources permit. The County makes no representation that
services are guaranteed on the date and time in which they are requested although the
County will provide advance notice of officer and work detail availability once services
have been requested.
(13) The City agrees to compensate the County for the transportation of the officer and one
inmate work detail at the daily rate of $103. The daily rate for transportation shall not be
prorated. This compensation covers all transportation expenses (i.e. insurance,
maintenance, and fuel). This daily rate for transportation may change as agreed to by
both City and County. If daily driving miles exceed 100 miles per day, each mile over
100 will be charged at $0.53 per mile.
10/29/2014
Page 3 of 4
New Business 05
November 4, 2014
(14) The County will bill the City on a monthly basis at the daily rates shown in paragraph
(14) and (15). Payment shall be made by the City within 30 business days.
(15) The County or City may terminate this agreement at any time and for any reason upon
ten (10) days notice to the other party.
NOW WHEREAS, this Agreement will become effective upon execution by all parties and will be
in effect until December 1, 2015.
This ______day of _______________, 2014.
EFFINGHAM COUNTY BOARD OF COMMISSIONERS
BY:________________________________________________
Chairman, Wendall Kessler
Attested:_____________________________________________
Stephanie Johnson, Clerk
EFFINGHAM COUNTY PRISON
BY: ___________________________________________________
Deputy Warden Brown
CITY OF BLOOMINGDALE
BY: ________________________________________________
Attested by: _________________________________________
10/29/2014
Page 4 of 4
New Business 06
November 4, 2014
STAFF REPORT
DATE:
10/28/14
TO:
THRU:
Toss Allen, Interim County Administrator
FROM: Adam Kobek, Director of Community Relations
ISSUE:
Consideration of Accept quote and execute Proposal for M.E.P.
design services for Tusculum Fire Station.
BACKGROUND:
The Board accepted property for a fire station to be
located in Tusculum. Architectural and structural drawings have been
completed; site work plans are being generated in house. Mechanical,
Electrical and Plumbing design will provide the County with a complete
set of building plans necessary for letting the project to a licensed general
contractor.
FACTS AND FINDINGS:
1. The county publically advertised and solicited quotes from qualified
M.E.P firms, and received three responses on 10/28/14.
2. The lowest quote was returned by Chatham Engineering at $2,500 plus
reimbursables such as printing and mileage, although none are required
in this scope of work.
3. Chatham Engineering has worked on several projects for Effingham
County including the Sheriff’s Office and Jail project and
4. The project is funded by SPLOST and included in the Short Term Work
Program
5. Staff proposes to bid the complete project to a general contractor
which should provide for a more efficient project delivery and a single
responsible party for all related construction.
ALTERNATIVES:
1. The Board may elect to accept the bid from Chatham Engineering
and approve execution of the proposal.
2. The Board may elect not to accept the bid and provide staff with
direction.
FUNDING: $2,500 from project funds.
RECOMMENDATION: Staff recommends alternative 1. A complete set of
building design documents allows for bidding documents, consistency in
comparing returned bids and provides unified specifications for work to
be completed on our behalf, either by a general contractor or through
the County. MEP drawings are all that are remain for a complete set of
building design documents.
DOCUMENTS ATTACHED:
1. Bid Recap
2. Chatham Engineering Quote and Proposal
10/29/2014
Page 1 of 4
New Business 06
November 4, 2014
Bid Results RFQ No. 15-55-001 - Provide
Mechanical, Electrical & Plumbing Design
Services for Tusculum Fire Station
Company Name
Bid Amount
Chatham Engineering
$2,500.00 + reimbursements
Bennie G.Williams Engineering P.C.
$4,385.00
Smith and VandenBulck
$4,200.00
BID AWARD WILL BE MADE PENDING BOARD REVIEW
AND APPROVAL AT THE BOARD OF COMMISSIONERS
MEETING ON TUESDAY NOVEMBER 4TH, 2014
10/29/2014
Page 2 of 4
New Business 06
November 4, 2014
10/29/2014
Page 3 of 4
New Business 06
November 4, 2014
10/29/2014
Page 4 of 4
New Business 07
November 4, 2014
STAFF REPORT
COMMISSION MEETING DATE: 11/04/2014
DATE: 10/21/2014
TO:
FROM: Stephanie Johnson, County Clerk
ISSUE: Consideration to appoint a representative to the District 2 seat on the
DFCS Board
BACKGROUND: The Department of Family & Children Services is comprised of a
five (5) member Board which consists of a representative from each of the
Commissioner districts.
On August 19, 2014 the Board approved to appoint Mrs. Linda McDaniel to the
3rd District seat. Lindsey Dodd was appointed to the 2nd District seat. Due to a
conflict of interest there needs to be another appointment for District 2.
FACTS AND FINDINGS:
1. Term of services is five (5) years.
2. The unexpired term for the 2nd District seat is set to expire on June 30, 2015.
4. We have received member profile applications from the following citizen:
Mr. William Carter. There were no other applicants for this district.
ALTERNATIVES:
1. To appoint William Carter to the unexpired term of District 2 for the DFCS
Board.
3. To not appoint William Carter and await additional applicants and bring
back to the Board at a later date.
FUNDING: No funding required.
RECOMMENDATION: To approve alternative #1
DOCUMENTS ATTACHED:
1. Member Profile Application
10/29/2014
Page 1 of 3
New Business 07
November 4, 2014
AUTHORITIES/BOARDS/COMMITTEES
PROSPECTIVE MEMBER PROFILE
defacs
AUTHORITY/BOARD/COMMITTEE:________________________________________________________
william carter
NOMINEE:____________________________________________________________________________
505noble ct guyton ga 31312
ADDRESS:_____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
9012-728-3168
cell 912-481-7354
HOME PHONE:__________________________
BUSINESS PHONE:______________________________
district 2 guyton effingham county
COUNTY VOTING DISTRICT/MUNICIPALITY:_________________________________________________
EMPLOYMENT/BUSINESS HISTORY
gulfstream areospace
10
COMPANY NAME:_____________________________________________
YEARS:__________________
sr. aircraft tech
POSITION:____________________________________________________________________________
500 gulfstream rd savannah ga.
ADDRESS:_____________________________________________________________________________
RESPONSIBILITIES:
repair and maintenance of customers aircraft to a air worthy standard
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
L-3 vertex
4 1/2
COMPANY NAME:_____________________________________________
YEARS:__________________
sr aircraft tech
POSITION:____________________________________________________________________________
balad iraq / bagram afganistan
ADDRESS:_____________________________________________________________________________
RESPONSIBILITIES:
repair and maintenance of military fleet aircraft to a air worthy standard in support of the war on terrorism
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
10/29/2014
Page 2 of 3
New Business 07
November 4, 2014
PROFILE—PAGE 2
CIVIC/VOLUNTEER INVOLVEMENTS:
masons
14
ORGANIZATION:______________________________________________
YEARS OF ASSOCIATION:____
na
POSITION OF LEADERSHIP:_______________________________________________________________
_____________________________________________________________________________________
ORGANIZATION:_______________________________________________ YEARS OF ASSOCIATION:___
_____________________________________________________________________________________
ORGANIZATION:_______________________________________________ YEARS OF ASSOCIATION:___
_____________________________________________________________________________________
EDUCATION HISTORY:
north cobb high
HIGH SCHOOL:_________________________________________________________________________
u.s. military/ flight safety international
TRADE/VOCATIONAL:___________________________________________________________________
COLLEGE:_____________________________________________________________________________
GRADUATE/POST-GRADUATE:____________________________________________________________
faa airframe and powerplant
PROFESSIONAL AFFILIATIONS/CERTIFICATIONS:_____________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
10/29/2014
Page 3 of 3

*The Georgia Conflict of Interest in Zoning Action Statue (O

Transcription

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