January 14, 2016 NOTICE TO RESIDENTS OF THE MILWAUKEE

January 14, 2016
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
A regular open meeting of the FINANCE, PERSONNEL, AND OPERATIONS COMMITTEE of the
Milwaukee Area Technical College District Board, Wisconsin will be held in the BOARD ROOM,
ROOM M210, of the MILWAUKEE AREA TECHNICAL COLLEGE, 700 West State Street,
Milwaukee, Wisconsin on THURSDAY, JANUARY 21, 2016, beginning at 5:00 P.M.*
The agenda** for said meeting is presented as follows:
A.
Roll Call
B.
Compliance with the Open Meetings Law
C.
Approval of Minutes, December 10, 2015 - Attachment 1
D.
Comments from the Public
E.
Advisory Audit Committee Report
F.
Approval of Consent Agenda Items
1.
Board Bills List – Attachment 2
In Order by Check Number
In Order by Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
2.
Financial Report – Attachment 3
3.
Human Resources Report – Attachment 4
4.
Procurement Report – Attachment 5
I. External Contracts
None
II. Procurements
1. SimMan 3G Manikin and Accessories
Laerdal
Wappingers Falls, NY
$209,415.01
2. Turbine Engines
Great Lakes Turbines, Inc.
Franksville, WI
$500,000.00
3. Cooley Auditorium Lighting Upgrade
AVI Design Group
Thiensville, WI
$199,543.88
4. Beverage Services
PepsiCo
New Berlin, WI
Commissions vary annually, based on overall sales and type of beverages sold
III. Contracts for Services
None
IV. Construction Contracts
None
V. Lease Agreements
None
G.
H.
Action Items
1.
Resolution (F0019-01-16) Authorizing the Sale of $1,500,000 General
Obligation Promissory Notes, Series 2015-2016H of Milwaukee Area Technical College
District, Wisconsin - Attachment 6
2.
Resolution (F0020-01-16) Authorizing the Issuance of $1,500,000 General
Obligation Promissory Notes, Series 2015-2016I of Milwaukee Area Technical College
District, Wisconsin - Attachment 7
3.
Resolution (F0021-01-16) to Revise Fiscal Year 2015-2016 Renovation/Remodeling
(Capital) Projects – Attachment 8
Discussion Items
1.
I.
J.
Operating Results for First Six Months of FY16 - Attachment 9
Information Items
1.
Semi-Annual OPEB Trust Report - Attachment 10
2.
FY2016-17 Capital Budget Update – Attachment 11
3.
Compensation Study and Benefits Update
Miscellaneous Items
K.
Old Business/New Business
1. Date of Next Meeting: Thursday, February 18, 2015, 5:00 P.M., M210
Committee Members: Ali, Dull, and Mazionet
* Other members of the MATC Board may be present, although they will not be participating as
members of this committee. This meeting may be conducted in part by telephone. Telephone
speakers will be available to allow the public to hear those parts of the proceedings that are open
to the public.
** Action may be taken on any agenda item, whether designated as an action item or not. Agenda
items may be moved into Closed Session for discussion when it becomes apparent that a Closed
Session is appropriate under Section 19.85 of the Wisconsin Statutes. The board may return into
Open Session to take action on any item discussed in Closed Session.
Reasonable accommodations are available through the ADA Office for individuals who need
assistance. Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting.
Attachment FPO - 1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
FINANCE, PERSONNEL AND OPERATIONS
December 10, 2015
CALL TO ORDER
The regular monthly meeting of the Finance, Personnel, and Operations
Committee of the Milwaukee Area Technical College District Board was held in
open session on Thursday, December 10, 2015, and called to order by Director
Abdulhamid Ali, at 5:03 p.m. in the Board Room, Room M210, at the Downtown
Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present: Abdulhamid Ali and Graciela Maizonet
Excused: David Dull
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Heather Crawford indicated that proper notice of the meeting had been given in
compliance with the Wisconsin Open Meetings Law.
ITEM C.
APPROVAL OF MINUTES, November 19, 2015 – Attachment 1
Motion:
It was moved Mr. Ali, seconded by Ms. Maizonet, to approve the November 19,
2015 meeting minutes.
Action:
Motion approved.
ITEM D.
COMMENTS FROM THE PUBLIC
None.
ITEM E.
APPROVAL OF CONSENT AGENDA ITEMS
E-1 Board Bills List – Attachment 2
In Order by Check Number
In Order by Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
E-2 Financial Report – Attachment 3
E-3 Human Resources Report – Attachment 4
Finance, Personnel, and Operations
Minutes of October 22, 2015
Page 2
E-4 Procurement Report – Attachment 5
Motion:
It was moved by Ms. Maizonet, seconded by Mr. Ali, to approve the consent
agenda.
Action :
Motion approved.
ITEM F.
ACTION ITEMS
F-1 Resolution (F0018-12-15) Authorizing the Sale of $1,500,000 General
Obligation Promissory Notes, Series 2015-2016G of Milwaukee Area
Technical College District, Wisconsin – Attachment – 7
Motion:
It was moved by Ms. Maizonet, seconded by Mr. Ali, to approve Resolution
(F0018-12-15) Authorizing the Sale of $1,500,000 General Obligation
Promissory Notes, Series 2015-2016G of Milwaukee Area Technical College
District, Wisconsin
Action:
Motion approved.
F-2 Resolution (F0019-12-15) Authorizing the Issuance of $1,500,000
General Obligation Promissory Notes, Series 2015-2016H of Milwaukee
Area Technical College District, Wisconsin – Attachment – 8
Motion:
It was moved by Ms. Maizonet, seconded by Mr. Ali , to approve Resolution
(F0019-12-15) Authorizing the Issuance of $1,500,000 General Obligation
Promissory Notes, Series 2015-2016H of Milwaukee Area Technical College
District, Wisconsin
Action:
Motion approved.
ITEM G.
DISCUSSION ITEMS
None.
ITEM H.
INFORMATION ITEMS
H1 Cyber Security Presentation
Disscussion:
Mike Walsh, associate vice president, information technology and Elizabth Drew,
assistant general counsel presented on cyber security from a FY’2015 audit
recommendation.
Mr. Walsh explained what MATC is doing to prevent cyber fraud. He stated that
MATC is contracted with several cyber security vendors that provides 24-hour
monitoring and tracking services. Lastly, Mr. Walsh noted that an information
technology security position has been approved by Dr. Martin, and he is looking
to fill that position quickly.
Finance, Personnel, and Operations
Minutes of October 22, 2015
Page 3
Mrs. Drew explained that MATC is active with cyber risk insurance and has
procured a cyber risk insurance policy, which was underwritten by the Beazley
Group. The policy includes comprehensive breach response and liability, as well
as breach response notification assistance, legal defendence coverage, and
computer forensic services.
H2 MATC Promise Presentation
Discussion:
Trevor Kubatzke, vice president, student services informed the committee that
the first deadline for the MATC Promise was on December 1st, and that over
3,200 students had applied, and that those applications are under review.
Mr. Kubatzke explained that the next steps in the process includes students
receiving a confirmation letter stating their acceptance of the MATC Promise.
They will then need to complete their Free Application for Student Finanical Aid
(FASFA) by March 15, 2016, and submit ehir ACT scores by May 1. 2016.
ITEM I.
MISCELLANEOUS ITEMS
I-1 Communications and Petitions
I-2 Information Items
Discussion:
Al Shoreibah, vice president, finance provided a handout of the November yearto-date comparison of FY16 to FY15.
ITEM J.
OLD BUSINESS/NEW BUSINESS
Date of Next Meeting: Thursday, January 21, 2015, 5:00 P.M., M210
ADJOURNMENT
The meeting adjourned at 5:23p.m.
Respectfully submitted,
Heather J. Crawford
Administrative Specialist to the Vice President of Fiance
Attachment FPO - 3
MILWAUKEE AREA TECHNICAL COLLEGE
DEPOSITS AND INVESTMENTS
FOR THE MONTH OF DECEMBER 2015
AMOUNT
BMO HARRIS BANK
946,432.21
ALLOCATION RATE OF
%
RETURN
2.52%
0.01%
.
J P MORGAN CHASE BANK ACCOUNTS
.
WISCONSIN LOCAL GOVERNMENT INVESTMENT POOL
36,575,624
97.43%
0.05%
18,912
0.05%
0.12%
37,540,968
100%
Millions
CASHFLOW -- ALL FUNDS
Fiscal Year 2016
FY14-15 ACTUAL
FY15-16 PROJECTED
FY15-16 ACTUAL
SHEET-ALL
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY14-15
FY15-16
ACTUAL PROJECTED
58.69
58.60
68.07
62.00
69.59
69.12
65.43
55.64
51.45
53.75
35.68
35.10
69.26
131.88
118.89
112.50
108.63
71.48
FY15-16
ACTUAL
59.71
63.62
70.42
56.38
55.06
37.54
Page 3
CASHFLOW -- OPERATING FUNDS
Fiscal Year 2016
90
80
70
Millions
60
50
40
30
20
10
0
FY14-15 ACTUAL
FY15-16 PROJECTED
FY15-16 ACTUAL
SHEET-OP FUNDS
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY14-15
ACTUAL
16.86
24.80
11.45
12.11
4.45
4.65
13.72
76.55
55.77
51.58
46.68
36.56
FY15-16
PROJECTED
25.60
23.00
14.92
5.94
6.00
3.16
11.11
65.58
53.05
51.17
46.17
26.83
FY15-16
ACTUAL
26.31
23.46
15.25
7.80
7.79
4.60
Page 5
CASHFLOW -- CAPITAL PROJECTS FUND
Fiscal Year 2016
45.00
40.00
35.00
Millions
30.00
25.00
20.00
15.00
10.00
5.00
-
FY14-15 ACTUAL
FY15-16 PROJECTED
FY15-16 ACTUAL
SHEET-CAP FUNDS
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY14-15
FY15-16
ACTUAL
PROJECTED
27.29
25.00
24.04
22.00
38.61
37.00
33.33
32.00
34.52
29.00
27.04
26.04
28.51
27.50
27.95
26.95
26.60
27.00
24.91
27.60
25.16
23.50
26.67
25.67
FY15-16
ACTUAL
25.12
22.65
37.39
30.52
28.90
26.76
Page 7
CASHFLOW -- DEBT SERVICE FUND
Fiscal Year 2016
40.00
35.00
30.00
Axis Title
25.00
20.00
FY14-15 ACTUAL
FY15-16 PROJECTED
15.00
10.00
5.00
-
FY15-16 ACTUAL
SHEET-DEBT SERV
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY14-15
ACTUAL
14.54
19.23
19.52
19.99
12.49
4.00
27.03
27.38
36.52
36.01
36.79
8.25
FY15-16
PROJECTED
8.00
17.00
17.20
17.70
18.75
5.90
28.00
32.00
33.00
35.00
36.00
4.70
FY15-16
ACTUAL
8.27
17.51
17.78
18.06
18.37
6.18
Page 9
Attachment FPO - 4
matc
HUMAN RESOURCES REPORT
January 2016
Sixty-one transactions are included in the report for January.
Appointments
Twenty-five appointments occurred during the reporting period, twelve of which are
faculty appointments and thirteen of which are staff appointments. The faculty
appointments are twelve part-time regular positions. Included in the staff appointments
are six part-time regular, four full-time regular and three part-time limited term positions.
Twelve females and thirteen males comprise the appointments. Represented in that
total are three black females, three black males, one Asian female, one Asian male and
one 2 or More Races female. Fiscal year-to-date, total appointments are one hundred
thirty-nine. Included in that total are fifty-seven males (41.0%) and eighty-two females
(59.0%). Minority hires total forty-three (30.9%), including thirty black (21.6%).
This Month
Year-to-date
YTD Percent
White
Male Female
9
7
39
52
65.5%
2 or More Races
Male
0
1
Female
1
3
2.9%
Black
Male Female
3
3
9
21
21.6%
Hispanic
Male Female
0
0
4
2
4.3%
Asian
Male Female
1
1
2
2
2.9%
Native
American
Male Female
0
0
1
2
2.2%
Total
Male
Female
13
12
57
82
41.0%
59.0%
Other
Male
0
1
Female
0
0
0.7%
Changes in Status
The twenty-one changes in status during this reporting period represent three transfers,
ten promotions, two acting appointments, one extension of assignment, two leave of
absences and five limited-term extensions. Twelve females and nine males comprise
the changes in status. Included in that total are two Hispanic females, one Hispanic
male, six black females and three black males.
Separations
The thirteen separations represent six retirements and seven resignations. Seven
females and six males comprise the separations. Included in that total is one Hispanic
male.
TRANSACTION SUMMARY REPORT
FOR
January 2016
APPOINTMENTS
CHANGES IN
STATUS
SEPARATIONS
BUSINESS
0
2
3
5
HEALTH SCIENCES
2
0
0
2
LIBERAL ARTS & SCIENCES
5(2)
2(2)
2
9(4)
MEDIA & CREATIVE ARTS
1(1)
0
0
1(1)
PRE-COLLEGE
3(2)
1(1)
1
5(3)
3
1(1)
1
5(1)
ACADEMIC SERVICES
0
1
1
2
DISTRICT ADMINISTRATION
0
2(2)
0
2(2)
EMPLOYEE AND LEGAL
1
2(1)
0
3(1)
3(1)
6(2)
2(1)
11(4)
INFORMATION TECHNOLOGY
0
0
0
0
PUBLIC TELEVISION
0
1
0
1
STUDENT SERVICES
6(2)
5(4)
2
13(6)
1
0
1
2
25(8)
23(13)
13(1)
61(22)
DIVISION OR SCHOOL
TECHNOLGY & APPLIED
**AA
TOTAL
SCIENCES
SERVICES
FINANCE
WORKFORCE & ECONOMIC
DEVELOPMENT
TOTALS BY CATEGORY
TOTAL TRANSACTIONS FOR THE MONTH
**Affirmative Action totals in parentheses.
61(22)
Non-represented Salary Schedule
Effective July 1, 2015
Exempt
Salary
Grade
Title
Minimum
Mid-Point
Maximum
917
916
915
914
913
912
911
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
133,432
92,830
82,232
66,069
58,109
48,002
42,950
172,057
125,535
111,508
89,591
78,795
65,092
58,238
210,682
158,239
140,780
113,112
99,480
82,178
73,526
Non-Exempt
Salary
Grade
Title
Minimum
Mid-Point
Maximum
904
903
902
901
Senior Technician
Administrative Specialist
Assistant
Aide
$
$
$
$
$
$
$
$
$
$
$
$
45,637
39,685
34,507
24,989
61,886
53,811
46,792
33,884
78,132
67,935
59,076
42,780
Human Resources Report
January 2016
Appointments
Employee Status
Job Title
Type of
Transaction
Start Date
Galovits-Gostisha, Lindsay
Szymanski, Molly
Full-Time Regular
Part-Time LTE
Transcription Technician
Educational Assistant
Replacement
New
Liberal Arts & Sciences
Allen, Charles
Heigl, Carl
Nigh, Perry
Schaefer, Scott
Scott, Alexander
Part-Time Regular
Part-Time Regular
Part-Time Regular
Part-Time Regular
Part-Time Regular
Instructor, Anatomy & Physiology
Instructor, Anatomy & Physiology
Instructor, Foreign Language - Spanish
Instructor, Earth/Sciences/Geology
Educational Assistant
Media & Creative Arts
Das, Anupam
Part-Time Regular
Pre-College
Brown, Nakeesha
Hansbrough, Shawn
Zavodski, Natalie
Technology & Applied
Sciences
Barbour III, Charles
Paul, Anthony
Schwager II, Gerald
Academic Services
None
District Administration
None
Employee & Legal Services
Division or School
Employee Name
Business
None
Health Sciences
End Date
Salary
Education
01/06/16
12/17/15
$21.40/hour
$25.38/hour
B.A. - UWM
M.A. - Marquette University
New
New
New
New
Replacement
01/15/16
01/15/16
01/15/16
01/15/16
01/11/16
$27.04/hour
$27.04/hour
$47.01/hour
$27.04/hour
$25.38/hour
M.A. - Central Michigan University
M.A. - Palmer College of Chiropractic
M.A. - Marquette University
M.A.- UW-Milwaukee
A.A. - MATC
Instructor, Computer Simulation
New
01/15/16
$27.04/hour
B.A. - UW-Milwaukee
Part-Time Regular
Part-Time Regular
Part-Time Regular
Instructor, BS Communication
Instructor, BS Communication
Instructor, BS Communication
New
New
New
01/21/16
01/19/16
01/20/16
$27.04/hour
$27.04/hour
$27.04/hour
M.A. - Central Baptist Theological Seminary
M. A. - Marquette University
M.A. - Depaul University
Part-Time Regular
Part-Time Regular
Part-Time Regular
Instructor, Steamfitting
Instructor, Electricity
Instructor, Truck Driving
New
New
New
01/15/16
01/15/16
01/15/16
$27.04/hour
$27.04/hour
$27.04/hour
Certificate - MATC
HSD
A.A. - MATC
Bridges, Dianne
Full-Time Regular
Legal Specialist
Replacement
01/25/16
$65,000/annual
M.A. - Cardinal Stritch University
Finance
Cain, Garlando
Dehmlow, Guy
Schaapveld, Steven
Part-Time Regular
Full-Time Regular
Full-Time Regular
Building Services Assistant
Duplicating Equipment Operator
Manager, Facilities
Replacement
Replacement
Replacement
12/16/15
01/25/16
01/11/16
$19.00/hour
$20.44/hour
$76,000/annual
HSD
HSD
B.A. - MSOE
Information Technology
None
Public Television
None
Student Services
Dunn, Nancy
Lubchansky, Arielle
Macek, Aaron
Nguyen, Dang-Giao
Silverthorn, Kaila
Suggs, Jasmine
Part-Time Regular
Part-Time LTE
Part-Time LTE
Part-Time Regular
Part-Time LTE
Part-Time Regular
Word Processing Associate
Tutor
Tutor
Office Technician
Tutor
Student Services Specialist
Replacement
Temporary
Temporary
Replacement
Temporary
Replacement
01/11/16
01/10/16
01/11/16
01/11/16
01/12/16
12/14/16
$15.85/hour
$12/hour
$12.00/hour
$20.10/hour
$12.00/hour
$28.98/hour
HSD
B.A. - Unknown
HSD
M.A. - UW-Milwaukee
A.A. - MATC
M.A. - Concordia University
Workforce & Economic
Development
Hamilton, Ruth
Part-Time Regular
Instructor, Traffic Safety
Replacement
01/04/16
$44.35\hour
M.A. - Concordia University
Human Resources Report
January 2016
Changes In Status
Division or School
Employee Name
Personnel Action
Job Title
Type of
Transaction
Business
Jones, Sean
Rohrer, Charles
LTE Extension
LTE Extension
Instructor, Information Technology Computer Support Specialist
Instructor, IT Development
Health Sciences
None
Liberal Arts & Sciences
Flores, Rosamaria
Jackson, Nicole
LTE Extension
LTE Extension
Media & Creative Arts
None
Pre-College
Moore, Kerry
Technology & Applied Sciences
Smith, Ira
Academic Services
None
District Administration
Employee & Legal Services
Start Date
End Date
Temporary
Temporary
01/15/16
01/15/16
05/20/16
$66.27/hour
$66.27/hour
Instructor, Early Childhood Education
Instructor, Human Services/AODA
Temporary
Temporary
01/15/16
01/15/16
05/20/16
05/20/16
$70.96/hour
$68.61/hour
Transfer
Office Specialist
Replacement
01/04/16
$24.83/hour
Promotion
Instructor, Machine Tool
New
01/15/16
$74,232/annual
Mays, Oletha
LTE Extension
Office Specialist
Temporary
12/23/15
01/29/16
$21.40/hour
Krueger, Michelle
Smith, Emmitt
Promotion
Leave of Absence
Manager, Training & Development
Public Safety Specialist
New
LOA
02/01/16
12/22/16
01/31/16
$77,151/annual
$23.63/hour
Finance
Brunn, Ellen
Finch, Richard
Grant, Frank
Palmer Monday, Kelley
Trice, Quentin
Wood, Anna
Leave of Absence
Promotion
Promotion
Transfer
Promotion
Promotion
Office Assistant
Building Services Associate FT
Building Services Associate FT
Child Development Specialist
Building Services Associate FT
Office Technician
LOA
Replacement
Replacement
Replacement
Replacement
Replacement
11/12/15
12/14/15
01/04/16
01/14/16
12/14/15
01/04/16
01/19/16
$24.13/hour
$18.83/hour
$16.22/hour
$20.42/hour
$18.83/hour
$20.10/hour
Information Technology
None
Public Television
Braovac, Damir
Acting Appointment
Manager, TV Admin & Planning
Temporary
01/04/16
03/31/16
$102,500/annual
Student Services
Aranda, Carlos
Barnett, Theresa
Mathwig, Cindy
Mendez, Lorena
Ward, Bonnie
Promotion
Promotion
Transfer
Promotion
Extension of Assignment
Guidance Counselor
Word Processing Technician
Educational Assistant
Customer Service Representative
Accounting Specialist
Replacement
Replacement
Replacement
Replacement
Temporary
12/21/15
01/25/16
01/15/16
12/21/15
01/04/16
02/05/16
$94,382/annual
$20.10/hour
$25.38/hour
$22.75/hour
$21.71/hour
Workforce & Economic Development
None
Salary
Human Resources Report
January 2016
Separations
Division or School
Employee Name
Ending Reason
Job Title
Effective
Date
Business
Blount, Megan
Johnson, Daniel
Rockweit, Nicholas
Resignation
Resignation
Resignation
Associate Dean
Instructor, IT Networking
Culinary Assistant
02/05/16
01/10/16
12/18/15
Health Sciences
None
Liberal Arts & Sciences
Hayes, Virginia
Schingen, Deborah
Retirement
Retirement
Instructor, Child Development
Instructor, Social Science
1/6/2016
12/31/15
Media & Creative Arts
None
Pre-College
McBride, Alberta
Retirement
Instructor, English
12/18/15
Technology & Applied Sciences
Schwid, David
Retirement
Instructor, Automotive Technology
05/20/16
Academic Services
Murray, Katherine
Resignation
Word Processing Technician
12/18/15
District Administration
None
Employee & Legal Services
None
Finance
Brook, Thomas
Reyes, Ruben
Resignation
Retirement
Building Services Associate
Manager, Facilities
12/23/16
07/31/16
Information Technology
None
Public Television
None
Student Services
Ford, Heather
Warpinski, Heather
Resignation
Resignation
Sign Language Interpreter
Word Processing Associate
01/07/16
12/23/15
Workforce & Economic Development
Dempsey, Michael
Retirement
Instructor, Horology
12/17/16
Attachment FPO – 5
PROCUREMENT REPORT
JANUARY 2016
The Procurement report consists of:
 Part IExternal Contracts
 Part IIProcurements
 Part IIIContracts for Services
 Part IVConstruction Contracts
 Part VLease Agreements
Each month the board approves contracts, procurements and services related to the operation of the
College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1. SimMan 3G Manikin and Accessories
Laerdal
Wappingers Falls, NY
$209,415.01
2. Turbine Engines
Great Lakes Turbines, Inc.
Franksville, WI
$500,000.00
3. Cooley Auditorium Lighting Upgrade
AVI Design Group
Thiensville, WI
$199,543.88
4. Beverage Services
PepsiCo
New Berlin, WI
Commissions vary annually, based on overall sales and type of beverages sold
III.
Contracts for Services
None
IV.
Construction Contracts
None
V.
Lease Agreements
None
1
Part II: PROCUREMENTS
Item 1: SIMMAN 3G MANIKIN AND ACCESSORIES
Background
High Fidelity Simulation is an integral part of the teaching methodology used in the nursing program at
MATC. Students are required to attend 1-2 days of simulated clinical activities each of the four (4)
semesters of the nursing program. Simulation labs are currently operating at the Mequon, Milwaukee and
Oak Creek campuses for the nursing programs. Two of the simulators in these labs are over 5 years old,
and are no longer under warranty, and are no longer cost effective to repair. The replacement of two (2)
simulators, along with an upgrade to the simulation software and laptops that control the manikins, will
ensure that educational activities can continue for nursing students.
This purchase will be made under the guidelines of UW Contract 14-5523 which meets all state of
Wisconsin Procurement requirements.
Positive action by the MATC Board will result in a purchase from Laerdal, of Auburn Wappingers Falls, NY at
the cost of $209,415.01
2
Part II: PROCUREMENTS
Item 2: TURBINE ENGINES
Background
The PT6A series of turbine engines have been, and continue to be, the most successful line of power plants
in its class. Approximately 10,000 aircraft operate these engines around the world. To date, Pratt &
Whitney (the manufacturer) has delivered nearly 40,000 units to its customers with contracts secured for
an additional ten (10) years of production, development and support.
The likelihood of our students encountering these engines in the work world is great. MATC’s acquisition
and implementation of this type of engine would dramatically increase the preparedness and employability
of our graduates as they enter the aviation industry.
The vendor we are seeking to use is local company which has provided support to the Aviation Center in
the past. Technical support, spares and publications would be almost immediate and greatly reduce the
down time and costs associated with using out of state vendors. In addition, Great Lakes Turbines Inc., is
owned and operated by a former MATC graduate.
This purchase will be made under the guidelines of the state of Wisconsin Procurement requirements for a
Sole Source Purchase (Used Equipment). All required documentation is housed in the Purchasing Office
M70.
Positive action by the MATC Board will result in a purchase Great Lakes Turbines, Inc. of Franksville, WI at
the cost of $500,000.
3
Part II: PROCUREMENTS
Item 3: COOLEY AUDITORIM LIGHTING UPGRADE
Background
MATC is requesting to update the technology in the Cooley auditorium; this includes new projectors and
updating the presentation system to work with digital sources (currently our system is analog and very
outdated). The new technology and presentation system will maintain the current three (3) screens and
allow for seamless switching between media sources. Major college events and external rental of the space
were important considerations in the design of the new system as well.
This purchase will be made under the guidelines of UW-Madison Contract 13-5174, which meets all state of
Wisconsin Procurement requirements.
Positive action by the MATC Board will result in a purchase AVI Design Group of Thiensville, WI at a cost of
$199,543.88.
4
Part II: PROCUREMENTS
Item 4: BEVERAGE SERVICES
Background
MATC issued RFP 16-08 for soft drink beverage business; this includes vending service, retail resale fountain
drinks in food service and use in catering programs. The intended use for this service will be at all four
campuses.
Three (3) vendors were directly solicited and the bid was posted on DemandStar. Two (2) vendors
responded:
 Pepsi
 Coca-Cola
An evaluation committee rated the response based on the evaluation criteria indicated in the document:
[30 %]
Demonstrate an ability based on experience (including experience with higher education
institutions), qualifications and references to provide the services, product and equipment
requested and product variety, quality and availability
[25 %]
Sponsorship and marketing support to the college’s programs and furthering the mission and
service of the college
[20 %]
Quality of beverage procurement plan, including profitability, feasibility, innovation,
communication, specific ideas and resources identified to support revenue and other
objectives
[20 %]
Equipment, equipment replacement program and demonstrated commitment to energy
savings, sustainability, and recycling
[5 %)
Minority
The following are the responses received:
Vendor
Pepsi
Commission Rate
23-41% Yr 1-5
Vend Price
$1.75 (Yr 1-3)
$2.25 (Yr 4-5)
Sponsorship
$455,000 (value over 5 years)
Coca-Cola
20-38% (Yr 1-2)
18-36% (Yr 3-5)
$2.00 (Yr 1-2)
$2.25 (Yr 3-4)
$2.50 (Yr 5)
$225,000 (value over 5 years)
The term of this contract is for five (5) years with the right to terminate with a sixty (60) day notice.
This purchase will be made under the guidelines of MATC RFP 16-08, which meets all state of Wisconsin
Procurement requirements. Positive action by the MATC Board will result in a purchase from Pepsi, of New
Berlin, WI. No annual dollar amount can be given as commission rates vary dependent on the type of
beverage being served.
5
Attachment FPO - 6
Attachment FPO - 9
$1,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2015-16H
RESOLUTION AUTHORIZING THE SALE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2015-16H
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District in the aggregate amount of $1,500,000.00 for the
public purpose of financing building remodeling and improvement projects, consisting of
projects included in the District's 2015-2016 building remodeling and improvement
program (the public purpose projects described above are hereafter referred to as the
“Public Purposes”); and
WHEREAS, on December 15, 2015, the District authorized the issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2015-16H (the “Notes”) for
the Public Purposes; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement, dated January ___, 2016 (the “Preliminary Official Statement”), describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
an Official Notice of Sale issued by the District and a Parity Bid Form
(the “Note Purchase Agreement”) to be entered into between the District and the
Underwriter, providing for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $1,500,000.00 for the Public Purposes;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in
this Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated February 17, 2016 (the
“Continuing Disclosure Agreement”), delivered by the District for the purpose of complying
with the requirements of Rule 15c2-12 promulgated by the Securities and Exchange
Commission under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean February 17, 2016;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall
be the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean the “Resolution Authorizing the Issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2015-16H of Milwaukee
Area Technical College District, Wisconsin”, adopted by the Governing Body on
December 15, 2015;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $1,500,000.00 General Obligation Promissory Notes,
Series 2015-16H, of the District;
“Public Purposes” shall mean the public purpose of financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2015-2016 building remodeling and improvement program;
“Purchase Price” shall mean $_____________ ($1,500,000.00 par amount of
Notes, plus premium of $___________, less underwriter's discount of $______);
“Record Date” shall mean the close of business on the fifteenth day of the
calendar month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means ____________.
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purposes, there shall be borrowed on the full faith and credit of the District the sum of
2
$1,500,000.00; and fully registered general obligation promissory notes of the District are
authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, (i) the Chairperson
or the Vice Chairperson and (ii) the Secretary of the District are hereby authorized,
empowered and directed to make, execute, issue and sell to the Underwriter for, on
behalf of and in the name of the District, general obligation promissory notes in the
aggregate principal amount of One Million Five Hundred Thousand Dollars
($1,500,000.00) for the Purchase Price, plus accrued interest to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General
Obligation Promissory Notes, Series 2015-16H”; shall be dated the Dated Date; shall be
numbered one and upward; shall bear interest as shown on the Maturity Schedule below;
shall be issued in denominations of $5,000 or any integral multiple thereof; and shall
mature on the dates and in the amounts as set forth below. Interest on the Notes shall
accrue from the Interest Accrual Date and shall be payable semi-annually on June 1 and
December 1 of each year, commencing on ________, 2016.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
June 1, 2017
June 1, 2018
June 1, 2019
June 1, 2020
$350,000
$500,000
$500,000
$150,000
Interest
Rate
The Notes of this issue shall not be subject to call and payment prior to maturity.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures
of (i) the Chairperson or the Vice Chairperson and (ii) the Secretary, and may be sealed
with its official or corporate seal, if any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final
maturity on the Notes will be payable upon presentation and surrender of the Notes to the
Fiscal Agent. Payment of principal on the Notes (except the final maturity) and each
installment of interest shall be made to the registered owner of each Note who shall
appear on the registration books of the District, maintained by the Note Registrar, on the
Record Date and shall be paid by check or draft of the Fiscal Agent and mailed to such
registered owner at the address appearing on such registration books or at such other
address may be furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2015-16H, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall
be used solely for the purposes for which borrowed or for transfer to the Debt Service
Fund as provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the
Notes as it falls due and also to pay and discharge the principal thereof at maturity, there
is hereby levied upon all of the taxable property in the District, in addition to all other
taxes, a nonrepealable, direct, annual tax in an amount sufficient for that purpose. This
tax shall be from year to year carried into the tax roll of the District and collected in
addition to all other taxes and in the same manner and at the same time. Said tax is to
be for the following years and in the following minimum amounts:
Year of Levy
2015
2016
2017
2018
2019
Amount of Tax
$________
$________
$________
$________
$________
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and
collected as other taxes are collected, provided that the amount of tax carried into said tax
rolls with respect to the Notes may be reduced by the amount of any surplus money in the
Debt Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due for the year 2016.
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
4
distinct fund designated as the “Debt Service Fund for $1,500,000.00 General Obligation
Promissory Notes, Series 2015-16H, dated February 17, 2016” (the “Debt Service Fund”),
and such fund shall be maintained until the indebtedness evidenced by the Notes is fully
paid or otherwise extinguished. The District Treasurer shall deposit in such Debt Service
Fund (i) all accrued interest received by the District at the time of delivery of and payment
for the Notes; (ii) the taxes herein levied for the specific purpose of meeting principal of
and interest on the Notes when due; (iii) such other sums as may be necessary at any
time to pay principal of and interest on the Notes when due; (iv) any premium which may
be received by the District above the par value of the Notes and accrued interest thereon;
(v) surplus moneys in the Borrowed Money Fund for the Notes; and (vi) such further
deposits as may be required by Section 67.11 of the Wisconsin Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for
any purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or
in other investments permitted by law; and (ii) any funds over and above the amount of
such principal and interest payments on the Notes may be used to reduce the next
succeeding tax levy, or may, at the option of the District, be invested by purchasing the
Notes as permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in
interest-bearing obligations of the United States of America, in other obligations of the
District or in other investments permitted by law, which investments shall continue as a
part of the Debt Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used
for no purpose other than the prompt payment of principal of and interest on the Notes as
the same becomes due and payable. All moneys therein shall be deposited in special
and segregated accounts in a public depository selected under Chapter 34 of the
Wisconsin Statutes and may be temporarily invested until needed in legal investments
subject to the provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin
Statutes. All income derived from such investments shall be regarded as revenues of the
District. No such investment shall be in such a manner as would cause the Notes to be
“arbitrage bonds” within the meaning of Section 148 of the Code or the Regulations of the
Commissioner of Internal Revenue thereunder.
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit
the conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or
the Regulations of the Commissioner of Internal Revenue thereunder.
5
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement and the Final Official
Statement, and their use as contemplated in the Note Purchase Agreement, are hereby
approved. The Preliminary Official Statement is “deemed final” as of its date, except for
omissions or subsequent modifications permitted under Rule 15c2-12 of the Securities
and Exchange Commission. The Chairperson, the Vice Chairperson and Secretary of the
District are authorized and directed to do any and all acts necessary to conclude delivery
of the Notes to the Underwriter, as soon after adoption of this Resolution as is
convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During
the term of the Notes, ownership and subsequent transfers of ownership will be reflected
by book entry on the records of the Securities Depository and those financial institutions
for whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities
Depository which will in turn remit such payment of principal and interest to its
Participants which will in turn remit such principal and interest to the Beneficial Owners of
the Notes until and unless the Securities Depository or the District elect to terminate the
book entry system, whereupon the District shall deliver bond certificates to the Beneficial
Owners of the Notes or their nominees. Note certificates issued under this Section may
not be transferred or exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
Registrar initialed the notation on the panel.
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
6
Notes with the Securities Depository. The Securities Depository, or its nominee, will be
the sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or
any substitute depository (“Substitute Depository”) designated pursuant to (ii)
below, provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the
District upon (a) the determination by the Securities Depository that the Notes shall
no longer be eligible for depository services or (b) a determination by the District
that the Securities Depository is no longer able to carry out its functions, provided
that any such Substitute Depository must be qualified to act as such, as provided
in subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of
the book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The (i) Chairperson or
the Vice Chairperson and (ii) Secretary of the District are hereby authorized and directed
to execute on behalf of the District, the Continuing Disclosure Agreement in connection
with the Notes for the purpose of complying with the requirements of Rule 15c2-12
promulgated by the Securities and Exchange Commission under the Securities Exchange
Act of 1934, as amended.
7
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the
Notes and their ownership, management and use will not cause the Notes to be “private
activity bonds” within the meaning of Section 141 of the Code, and the District shall
comply with the provisions of the Code to the extent necessary to maintain the taxexempt status of the interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain,
so long as the Notes are outstanding, a separate account to be known as the “Rebate
Fund” for the purpose of complying with the rebate requirements of Section 148(f) of the
Code. The Rebate Fund is for the sole purpose of paying rebate to the United States of
America, if any, on amounts of bond proceeds held by the District. The District hereby
covenants and agrees that it shall pay from the Rebate Fund the rebate amounts as
determined herein to the United States of America.
The District may engage the services of accountants, attorneys, or other
consultants necessary to assist it in determining rebate amounts. Amounts held in the
Rebate Fund and the investment income therefrom are not pledged as security for the
Notes and may only be used to pay amounts to the United States. The District shall
maintain or cause to be maintained records of such determinations until six (6) years after
payment in full of the Notes and shall make such records available upon reasonable
request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission,
board or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be
called for redemption, and to pay and redeem the principal amount of each such Note at
maturity, or at the District's option, if said Note is prepayable, at its earliest redemption
date, with the premium required for such redemption, if any, provided that notice of the
redemption of all prepayable Notes on such date has been duly given or provided for.
8
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have
been paid in full as to both principal and interest. The owner or owners of any of the
Notes shall have the right in addition to all other rights, by mandamus or other suit or
action in any court of competent jurisdiction, to enforce such owner's or owners' rights
against the District, the Governing Body thereof, and any and all officers and agents
thereof including, but without limitation, the right to require the District, its Governing Body
and any other authorized body, to fix and collect rates and charges fully adequate to carry
out all of the provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson, the Vice Chairperson and
the Secretary of the District and the appropriate deputies and officials of the District in
accordance with their assigned responsibilities are hereby each authorized to execute,
deliver, publish, file and record such other documents, instruments, notices and records
and to take such other actions as shall be necessary or desirable to accomplish the
purposes of this Resolution and to comply with and perform the obligations of the District
under the Notes. The execution or written approval of any document by the Chairperson,
the Vice Chairperson or Secretary of the District herein authorized shall be conclusive
evidence of the approval by the District of such document in accordance with the terms
hereof.
In the event that said officers shall be unable by reason of death, disability,
absence or vacancy of office to perform in timely fashion any of the duties specified
herein (such as the execution of Notes), such duties shall be performed by the officer or
official succeeding to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson, the Vice Chairperson and Secretary
consistent with this Resolution are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all
of the Notes have been paid in full as to both principal and interest, or discharged as
herein provided, except: (a) the District may, from to time, amend this Resolution without
the consent of any of the owners of the Notes, but only to cure any ambiguity,
administrative conflict, formal defect, or omission or procedural inconsistency of this
Resolution; and (b) this Resolution may be amended, in any respect, with a written
consent of the owners of not less than two-thirds (2/3) of the principal amount of the
Notes then outstanding; provided, however, that no amendment shall permit any change
in the pledge of tax revenues of the District or the maturity of any Note issued hereunder,
or a reduction in the rate of interest on any Note, or in the amount of the principal
obligation thereof, or in the amount of the redemption premium payable in the case of
redemption thereof, or change the terms upon which the Notes may be redeemed or
make any other modification in the terms of the payment of such principal or interest
9
without the written consent of the owner of each such Note to which the change is
applicable.
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
10
Adopted: January 26, 2016.
Kurt D. Wachholz
Chairperson of the District
Attest:
José Pérez
Secretary of the District
Recorded on January 26, 2016.
José Pérez
Secretary of the District
[Signature Page of Sale Resolution]
$1,500,000.00 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2015-16H
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2015-16H
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
CUSIP
R-___
____%
June 1, 20__
_______
$_____
602368___
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together
with interest thereon from _____________ or the most recent payment date to which
interest has been paid, unless the date of registration of this Note is after the 15th day of
the calendar month immediately preceding an interest payment date, in which case
interest will be paid from such interest payment date, at the rate per annum specified
above, such interest being payable on June 1 and December 1 of each year, with the first
interest on this issue being payable on ___________.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the
registered owner in lawful money of the United States of America, and for the prompt
payment of this Note with interest thereon as aforesaid, and the levying and collection of
taxes sufficient for that purpose, the full faith, credit and resources of the District are
hereby irrevocably pledged. The principal of this Note shall be payable only upon
presentation and surrender of this Note to the District Treasurer at the principal office of
the District. Interest hereon shall be payable by check or draft dated as of the applicable
interest payment date and mailed from the office of the District Treasurer to the person in
whose name this Note is registered at the close of business on the fifteenth day of the
calendar month next preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose
by the District Secretary at the principal office of the District, by the registered owner in
person or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District
Secretary duly executed by the registered owner or his duly authorized attorney.
Thereupon a new Note or Notes of the same aggregate principal amount, series and
A-1
maturity shall be issued to the transferee in exchange therefor. The District may deem
and treat the person in whose name this Note is registered as the absolute owner hereof
for the purpose of receiving payment of or on account of the principal or interest hereof
and for all other purposes. The Notes are issuable solely as negotiable, fully registered
Notes without coupons in authorized denominations of $5,000 or any whole multiple
thereof.
This Note is one of an issue aggregating $1,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $1,500,000.00 building remodeling and improvement projects, consisting of
projects included in the District's 2015-2016 building remodeling and improvement
program (the public purpose projects described above are hereafter referred to as the
“Public Purposes”) and is authorized by a resolution of the District Board of the District,
duly adopted by said District Board at its meeting duly convened on ______________,
which resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State
of Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to
pay this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
_____________________
Chairperson of the District
Attest:
_____________________
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
066263-0314\18102513.1
A-4
Attachment FPO - 7
Attachment FPO - 7
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2015-16I
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of projects included in the District's 2015-2016 building
remodeling and improvement program; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of the projects included in the District's 2015-2016
building remodeling and improvement program; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: January 26, 2016.
Kurt D. Wachholz, Chairperson
Attest:
________________________________
José Pérez, District Secretary
Recorded on January 26, 2016.
________________________________
José Pérez, District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on January 26, 2016, adopted, pursuant to the provisions
of Section 67.12(12) of the Wisconsin Statutes, a resolution entitled, "RESOLUTION
AUTHORIZING THE ISSUANCE OF $1,500,000.00 GENERAL OBLIGATION
PROMISSORY NOTES, SERIES 2015-16I, OF MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN," which provides that the sum of $1,500,000.00 be
borrowed through the issuance of the District's general obligation promissory notes for the
public purpose of financing building remodeling and improvement projects, consisting of
projects included in the District's 2015-2016 building remodeling and improvement
program.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: January 26, 2016.
BY ORDER OF THE DISTRICT BOARD:
José Pérez, District Secretary
Attachment FPO – 8
RESOLUTION TO REVISE FISCAL YEAR 2015–2016
RENOVATION / REMODELING (CAPITAL) PROJECTS
(F0021-01-16)
BACKGROUND
Within the context of the Three-Year Plan, renovation and remodeling projects are identified and
implemented on an annual basis in order to properly maintain District facilities and to reflect
changing instructional and support service needs.
To comply with State regulations governing construction and remodeling, it is necessary for the
MATC Board to submit a list of applicable projects to the Wisconsin Technical College System
Board for approval. The initial approvals for Fiscal Year 2015-2016 (FY 2016) projects were
granted by the MATC District Board at the June, 2015 meeting.
Continued refinement of the original FY16 project selections indicate that a change to the original
project list should be requested at this time. In the previously approved resolution, Phase 4-item #3
had a budget allocation of $1,000,000.
Advanced planning and administrative dialogue indicates that the amounts can be reduced or reallocated and are now proposed to be distributed to 1 other project / category as shown on the
attached revised list.
The projects with reduced allocations are highlighted in light yellow. The new project receiving
allocation is highlighted in light green. To accomplish the above, the list of projects is proposed to
be modified as shown on the attached.
Authorization is sought from the MATC Board at this time for the above modifications, as well as to
permit the continued development and implementation of the modified projects. Approval is also
sought to seek any WTCS Board approval necessary for the same modifications.
RESOLUTION
BE IT RESOLVED, that the Milwaukee Area Technical College District Board revise the list of
previously approved FY 2016 projects as shown in the attached lists, which retains a total
estimated cost of $18.0 million for the respective budgets, with the understanding that the lists may
be modified; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board approve the
aforementioned revision and authorize the Administration to continue development and
implementation of the listed projects; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board seek any WTCS
Board approval necessary for this action and revised list of projects.
Attachment FPO - 9
A
B
C
1
2
3
D
E
F
G
Milwaukee Area Technical College
H
I
J
S
GENERAL FUND -- FISCAL YEAR-TO-DATE 2015 vs. FISCAL YEAR-TO-DATE 2016
ACTUAL VERSUS BUGET FOR PRIOR FYTD compared to CURRENT FYTD
4
5
6
7
Red is Revenue or Favorable Variance or Balance
Black is Expense or Unfavorable Variance or Balance
Account Description
First 6 months
ACTUAL
Full-Year
ACTUAL
FYTD
Percent
First 6 months
Budget
Full-Year
Budget
FYTD
Percent
FY 2014-15
FY 2014-15
of Actual
FY 2015-16
FY 2015-16
of Budget
8
9
Local Government Total
(8,255)
(44,029,696)
0%
(116,965)
(45,151,897)
0%
State Aid Plus Act 145 Funding Total
(12,701,059)
(77,563,982)
16%
(12,086,651)
(76,373,624)
16%
Statutory Program Fees Total
(37,404,223)
(41,178,578)
91%
(33,505,481)
(41,850,100)
80%
Material Fees Total
(1,374,645)
(1,527,851)
90%
(1,335,621)
(1,526,000)
88%
Other Student Fees Total
(2,500,475)
(3,169,343)
79%
(2,206,990)
(3,081,700)
72%
Institutional Revenue Total
(1,556,458)
(3,803,409)
41%
(1,654,477)
(3,845,200)
43%
(464,227)
(578,752)
80%
(457,687)
(594,200)
77%
(56,009,341)
(171,851,612)
33%
(51,363,872)
(172,422,721)
30%
Salaries Total
53,573,708
106,884,298
50%
53,202,390
108,987,441
49%
Fringe Benefit Total
22,622,936
47,217,126
48%
18,945,104
44,475,093
43%
Non-Salary/Non-Benefit Expenses
12,369,928
17,395,472
71%
11,200,170
18,598,291
60%
88,566,573
171,496,896
52%
83,347,664
172,060,825
48%
10
11
12
13
14
15
16
17
18
19
20
21
Federal Revenue Total
22
Total Revenue
23
24
25
26
27
28
29
30
31
Total Expenditures
32
33
35
36
37
38
39
Beginning General Fund Reserve (July 1)
(Surplus)/Deficit
Ending General Fund Reserve (June 30)
Reserve as Percentage of Total G.F. Revenue
($25,559,844)
(354,715)
($25,914,559)
15.08%
(25,914,559)
(361,896)
(26,276,455)
15.24%
40
PRINTED ON: 1/13/2016 12:09 PM
Page 1 of 1
FILENAME: FPO-December YTD vs. Prior
Attachment FPO-10
Attachment FPO- 11
Capital Budget Criteria for Equipment.
Each Criterion is Scored at a 9, 3, or 1, with the Respective Weight Shown.
A Bona Fide Safety Request is Moved to the Top of List and Not Scored.
===================================================
1) Academic
a) PARTNERSHIPS (20%) - Any capital request that will be utilized across programs, divisions,
departments, and/or campuses.
b) SUSTAINABILITY (25%) - Any capital request that is innovative/ cutting-edge technology that results
in students acquiring needed knowledge and skills.
c) PATHWAYS (25%) - Any "replacement" capital request that is required for program improvement/
enhancement, and/or industry standards or upgrades (e.g., software, machinery)
d) QUALITY EDUCATION (30%) - Any capital request as a result of growth of enrollment, retention,
graduation, employment, transfer, transition (data driven and trends)
2) Student Services
a) NEW STUDENTS (10%) - Any capital request that provides support for the continuation and
improvement of processes impacting admissions and registration processes and support services.
b) PROCESSES & SYSTEMS (25%) - Any capital request that supports MATC's and Student Services'
movement towards the improvement of technological processes and digitalization of systems.
c) CONTINUING STUDENTS (50%) - Any capital request that supports the provision of effective and
efficient Advising, Student Accommodations, Welcome Center and Counseling Services.
d) ACCESS (15%) - Any capital request that makes it easier for students to access the college.
3) Information Technology
a) PARTNERSHIPS (20%) - Any capital request that will be utilized across programs, divisions,
departments and/or campuses.
b) SUSTAINABILITY (25%) - Any capital request that is innovative/cutting-edge technology that results
in students, faculty and staff acquiring needed knowledge and skills.
c) NEW STUDENTS (25%) - Any capital request that provides support for the continuation and
improvement of student learning.
d) QUALITY EDUCATION (30%) - Any capital request that specifically improves direct service to
students.
4) Finance, Facilities, and Construction Services
a) PRODUCTIVITY (35%) - Equipment which improves productivity in the work environment where the
cost does not exceed the benefit of the anticipated productivity.
b) COST SAVINGS (35%) - Equipment which will, over a reasonable period of time, produce cost savings
or environmental resource savings which exceeds the cost of the capital outlay. (Projects can be ranked
by ROI)
c) TECHNOLOGY ENHANCEMENTS OR OUTDATED EQUIPMENT UPGRADES (30%) Replacement of old or obsolete equipment or technologies supported by a specification or requirement.
5) Employee, Legal, and Safety Services
a) SUSTAINABILITY (35%) - Any capital request that results in innovative and creates budgetary or
operational efficiencies.
b) CUSTOMER FOCUS (35%) - Any capital request that improves internal/external communications or
contributes to surpassing customer expectations.
c) CONTINUOUS IMPROVEMENT (30%) - Any capital request that enhances the quality and efficiency
of services to the college and its stakeholders.
6) Milwaukee Public Television
a) TECHNOLOGY ENHANCEMENTS OR OUTDATED EQUIPMENT UPGRADES (30%) - Any
capital request that adheres to PBS, CPB, and/or MATC "useful life" replacement guidelines; and/or is
necessitated by the lack of manufacturer support on older systems or products; and/or is required to
maintain compatibility between systems
b) INDUSTRY BEST PRACTICE (30%) - Any capital request that enables the development of a facility
that mirrors industry standards for training students and creating professional content.
c) FINANCIAL IMPROVEMENT (30%) - Any capital request that will reduce operating costs, increase
efficiency, and/or generate revenue.
d) COMPLIANCE (10%) - Any capital request that ensures or maintains compliance with FCC, CPB,
FAA, ADA, PBS or other federal regulations.
===================================================
Capital Budget Criteria for “Remodeling & Renovation” Projects.
Each Criterion is scored at a 9, 3, or 1, with the respective weight shown.
===================================================
For Any/All Remodeling and Renovation Projects: Any project that addresses a bona fide Life /
Safety Issue, Internal Air Quality, Code, or American with Disabilities Act Compliance is automatically
moved to the top of the project list. All others is scored based on the following criteria:
a) UPGRADES ESSENTIAL TO INSTRUCTIONAL NEEDS (40%) – Upgrades to improve course work
and student learning, including growth of the program as well as program viability (accreditation, for
example).
b) ALIGNMENT WITH 10-YEAR FACILITIES MASTER PLAN / GROWTH NEEDS (30%) - Any
capital project that aligns with guidance in our 10 year facility master plan, unanticipated growth needs,
or improves sustainability operations of the campuses.
c) CONTINUATION OF A PROJECT (30%) – For technical or budgetary reasons, certain projects must
be phased-in / sequenced over the course of multiple years.
Two illustrative examples for equipment.
CONTROL #
CAT
LOC #
LOCATION NAME
AA5
3
50
Mequon
AA132
4
60
Milwaukee
DIVISION
DEPT NAME
DESCRIPTION
BLDG#ROOM
QTY
UNIT COST
TOTAL COST
SAFETY
CONSTRUCTION REQ?
QRP
SOA
CONTRACT/ GRANT
MATCH
REQUESTOR
BUDGET MANAGER
VICE PRESIDENT
ACADEMIC DEAN
PARTNERSHIPS
WEIGHT OF 0.2
SUSTAINABILITY
WEIGHT OF 0.25
PATHWAYS:
WEIGHT OF 0.25
QUALITY EDUCATION:
WEIGHT OF 0.3
TOTAL SCORE
Business
Food & Beverage
MCA
IMEDIA
2 each motorized flatbed trucks for
safely moving food/supplies around
the college.
2 each scissors lift carts for safely
moving heavy cases from pallet to
shelf to cart to final location
m084
4
$
7,200
$
28,800
Yes
No
No
No
Updated LCD monitors for
Interactive media program.
M545
21
$
250
$
5,250
No
No
No
No
No
Carrie Schoner
Carrie Schoner
W. Bonaparte
R. Vargas
No
Brian Carlson
Carlson
M. Dakwar
R. Vargas
9
1.8
9
2.25
9
2.25
9
2.7
9