May 26 - City of Hays, KS

Transcription

CITY OF HAYS COMMISSION MEETING
THURSDAY, MAY 26, 2011 – 6:30 P.M.
AGENDA
1.
Call to order by Chairperson.
2.
MINUTES: Consider approval of the minutes from the regular meeting held on May 12,
2011. (PAGE 1)
3.
FINANCIAL STATEMENT: Consider accepting the Financial Statement for the month of
April, 2011. (PAGE 5)
4.
CITIZEN COMMENTS: (non-agenda items).
5.
CONSENT AGENDA: (Items to be approved by the Commission in one motion, unless
objections are raised).
A. Mayoral Appointments (for approval): Airport Advisory Committee, Hays Area Board
of Zoning Appeals, Hays Area Planning Commission, Hays Beautification
Committee, Hays Public Library Board, Public Wholesale Water Supply District #15
Board, and Sister Cities Advisory Board (PAGE 61)
B. Mayoral Appointments (recommendation): Ellis County Wellhead Protection
Committee (PAGE 77)
UNFINISHED BUSINESS
(No business to review)
NEW BUSINESS
6.
HAYS NEIGHBORS’ WALKWAY REHABILITATION AND ACCESSIBILITY PROJECT:
Consider approving a request from Hays Neighbors for funding for a Walkway
Rehabilitation and Accessibility Project in Hays. (PAGE 79)
7.
2011 FIREWORKS RESOLUTION: Consider approving Resolution No. 2011-008 setting
the days and hours for consumer use of fireworks within the city limits of Hays, Kansas
for 2011. (PAGE 83)
8.
BICKLE-SCHMIDT SPORTS COMPLEX COMMUNICATION SERVICES RFP AWARD:
Consider approving a contract with Nex-Tech for communication services at the BickleSchmidt Sports Complex. (PAGE 91)
9.
ADDENDUM TO THE AGREEMENT BETWEEN THE CITY OF HAYS AND THE
FRATERNAL ORDER OF POLICE LODGE 48 INC. (FOP): Consider approving an
Addendum to the Memorandum of Agreement for 2012 between the City of Hays and the
Hays Fraternal Order of Police Lodge 48 Inc. (PAGE 119)
10.
ADDENDUM TO THE AGREEMENT BETWEEN THE CITY OF HAYS AND THE
FIREFIGHTERS LOCAL 2119 (IAFF): Consider approving an Addendum to the
Memorandum of Agreement for 2012 between the City of Hays and the Hays Firefighters
Local 2119. (PAGE 125)
11.
REPORT OF THE CITY MANAGER (PAGE 131)
12.
COMMISSION INQUIRIES AND COMMENTS
13.
EXECUTIVE SESSION (IF REQUIRED)
14.
ADJOURNMENT
ANY PERSON WITH A DISABILITY NEEDING SPECIAL ACCOMMODATIONS TO ATTEND THIS MEETING
SHOULD CONTACT THE CITY MANAGER'S OFFICE 48 HOURS PRIOR TO THE SCHEDULED MEETING
TIME. EVERY ATTEMPT WILL BE MADE TO ACCOMMODATE ANY REQUESTS FOR ASSISTANCE.
MINUTES OF A MEETING
OF THE GOVERNING BODY OF
THE CITY OF HAYS, KANSAS
HELD ON MAY 12, 2011
1. CALL TO ORDER BY CHAIRMAN: The Governing Body of the City of Hays,
Kansas met in regular session on Thursday, May 12, 2011 at 6:30 p.m.
Roll Call: Present: Troy Hickman
Kent Steward
Ron Mellick
Absent: Barbara Wasinger
Henry Schwaller IV
Vice-chairman Hickman declared that a quorum was present and called
the meeting to order.
2.
MINUTES: There were no additions or corrections to the minutes of the
regular session held on April 28, 2011; the minutes stand approved as
presented.
3. CITIZEN COMMENTS: There were no comments.
4. CONSENT AGENDA: Vice-chairman Hickman presented Chairman Barbara
Wasinger’s proposed mayoral appointments. The following appointments will be
presented for approval at the May 26, 2011 Commission meeting:
Airport Advisory Committee
Don Benjamin – unexpired term to expire April 30, 2012
Mike Konz – 3-year term to expire April 30, 2014
Errol Wuertz – 3-year term to expire April 30, 2014
Hays Area Board of Zoning Appeals
Dana Cunningham – term to expire May 1, 2013
Bill Wilson – term to expire May 1, 2013
1
Hays Area Planning Commission
Jim Fouts – 3-year term to expire April 30, 2014
Jake Glover – 3-year term to expire April 30, 2014
Lawrence Gould – 3-year term to expire April 30, 2014
Emery Jennings – 3-year term to expire April 30, 2014
Hays Beautification Committee
Vaughn O’Dea – 3-year term to expire August 1, 2014
Hays Public Library Board
David Dunn – 4-year term to expire April 30, 2015
Public Wholesale Water Supply District #15 Board
Joe Glassman – 3-year term to expire March 1, 2014
James Leiker – 3-year term to expire March 2, 2014
Sister Cities Advisory Board
Avi Kempinski – unexpired term to expire January 1, 2013
NEW BUSINESS
5. HAYS REGIONAL AIRPORT – WILDLIFE HAZARD ASSESSMENT: The
City is responsible for taking appropriate steps to insure the safety of those who
utilize the Hays Regional Airport.
This includes taking steps to reduce the
possibility of wildlife strikes.
A courtesy assessment in October 2010 by the US Department of
Agriculture Wildlife Services (USDA-WS) confirmed a large number of potentially
hazardous wildlife species on the airport grounds. During the night portion of the
annual FAA inspection, the inspector sited several deer and suggested the
initiation of the Wildlife Hazard Assessment as a preamble to apply for grant
funding for a wildlife fencing project. City staff recommended this assessment be
completed by USDA-WS. The assessment will cost $56,285 and an FAA grant
will pay 95% of the cost; the City’s share will be $2,814.25.
Ron Mellick moved, Kent Steward seconded, that the City Manager be
authorized to enter into an agreement with USDA-WS for Wildlife Hazard
2
Assessment at the Hays Regional Airport, at a cost of $56,285, contingent upon
the City receiving an FAA grant covering 95% of the cost.
Commissioner Steward stated he is skeptical about the worth of spending
money on a study. However, he understands that if the City does not authorize
the study and make the recommended improvements, the City would not be
eligible to continue to participate with FAA on other projects. There is too much
at stake not to have the study done.
Vote: Ayes: Troy Hickman
Kent Steward
Ron Mellick
6. REPORT OF THE CITY MANAGER: Assistant City Manager Paul Briseno
urged all interested citizens to participate in the on-line questionnaire that is on
the website planhays.com in regard to planning the future of Hays. On June 21st,
citizens are encouraged to participate in the community envisioning workshop
which will take place at the Robbins Center at Fort Hays State University.
The Assistant City Manager reported that four new outdoor warning sirens
have been installed throughout the city. Two more will be installed in 2012.
7.
COMMISSION INQUIRIES AND COMMENTS: Commissioner Steward
commented that he attended the town hall meeting last night regarding mail
service for our community. If consolidation of mail sorting in Salina goes through,
it will mean the elimination of some positions in the Hays Post Office and have an
adverse impact on our community in terms of efficient mail service.
The meeting was adjourned at 6:45 p.m.
Submitted by:________________________________________________
City Clerk
3
4
City of Hays
Finance Department
Memo
DATE:
May 13, 2011
TO:
Toby Dougherty, City Manager
CC:
Paul Briseno, Asst City Manager
FROM: Kim Rupp, Finance Director
RE:
April 2011 Monthly Financial
The attached report contains the financial summaries of the revenue and expenditure
activities of the City of Hays for the month ended April 30, 2011.
Period to Date Financial Performance
Revenues in April totaled $1,741,984 an increase of $174,291 compared to the same
period as last year.
•
•
Notable areas of increased revenue compared to April 2010
o
Airport Fund revenues were up $8256 due to the receipt of lease
payments in April of this year as compared to March of 2010
o
CVB revenues were up $124,818 due to the timing of the transient
guest tax receipts. Also the miscellaneous revenue line item for CVB
is off $25,447 due to a correction for a posting error.
o
Water sales and conservation charges are up $12,378 from a year
ago. YTD residential and business consumption is up 2.73% which
translates to a YTD revenue increase of 2.63% or $21,351.
Notable areas of revenue decrease compared to April 2010
o
While the MTD golf course revenues show a decrease of $20,000
when comparing 2010 to 2011 the YTD is up $12,500. Likely, annual
memberships came in a little earlier this year than last because of the
delayed opening this time last year.
o
General Government Revenues were down $27,250 in miscellaneous
due primarily to the billing to Ellis County for the shared GIS costs.
o
Court fines in public safety revenue were off $11,354
5
Expenditures in April totaled $1,455,986, which is a decrease of $136,267 as compared to
2010.
•
•
Notable Areas of expenditure increases compared to April 2010
o
I T Other contractual expenditures rose $8125 due to the bill timing of
two maintenance contracts
o
Budgeted capital projects for special highway expenditures rose
$24,650 this month due to the pavement condition assessment
recently conducted.
o
R-9 expenditures increased $9700 due to repairs needed on irrigation
units
Notable Areas of expenditure decreases compared to April 2010
o
City manager contingency dropped $22,000 due in large part to the
golf course land purchase this time last year
o
CVB legal publications and printing was down $10,185 due to several
purchases made this time last year but mainly in large part for the
Kansas I-70 Association Coop Ads
o
Health Insurance expenditures for the Employee Benefits fund
decreased $178,336 once again due to the timing of billing but also as
reported by the HR Coordinator we are experiencing a significant
decrease in premium so far on the new high deductible plan
o
Repairs to Buildings and Structures for the Golf Course declined
$10,000 when compared to 2010 due to new siding that was
completed last year on the pro shop
MTD sales tax collections for the Sports Complex are $187,339 which is an increase of
$16,957 when compared to last year. YTD collections are $921,848 and YTD expenditures
are at $150. ITD collections total $5,261,028 and ITD expenditures total $7,128,075.
The Finance/City Clerks office invested $7,500,000 of maturing or renewing certificates with a
weighted average interest rate of .44%. You may notice that two of the above mentioned
certificates were invested for 18 month terms. We felt it was necessary to place idle funds
out a little further to capture a better rate given the incredibly low interest rate environment we
are in. Those CDs will yield .65% and total $2,750,000. The portfolio of certificates of deposit
on April 30, 2011 totaled $39,000,000 with a weighted average interest rate of .4124%. The
total balance of the Money Market account on April 30, 2011 was $750,000 with a current
yield of .15%. Total investments are down $3,500,000 from a year ago.
General Fund sales tax collections continued on an upward trend in April with a MTD
increase of $42,704. This brings the YTD up 13.04% from a year ago. Total YTD collections
for the General Fund are at $2,266,083. The six month running average on sales tax
collections is up 8.02%. At this same time last year we were down -$207,527 or -9.38% for
general fund sales tax collections. The collections we are seeing right now are primarily from
the February 2011 sales with some of March 2011 mixed in. We remain cautiously optimistic
with the recent increases as we await what effect the increase in gas prices will do to sales
tax collections.
6
The attached report of quarter to date (QTD) sales tax collections by industry classification
also shows a very nice increase of $269,889 or 14.55% when comparing the top ten sales
tax collecting industries for the City of Hays. These top ten now represent 67.43% of the total
QTD sales tax distribution. Since January, this saturation has slipped by 2.7%. This tells us
that since we see nice increases in sales tax collections, the top ten are giving way to some
of the other industries such as Foundation Structure and Building Exterior Contractors as well
as Automotive Repair and Maintenance.
7
FINANCIAL STATEMENT
CITY OF HAYS, KANSAS
This Document is for Internal Use and Represents Un-audited Figures
As of April 30, 2011
CASH BALANCE
$ 40,106,176.55
Total Cash in All Funds
STATEMENT OF CREDITS
Checking Accounts with Banks
$ 354,676.55
Money Market Accounts
$750,000.00
Investments
$39,000,000.00
Cash in Office
$1,500.00
TOTAL
$ 40,106,176.55
STATEMENT OF CURRENT OBLIGATIONS
General Obligation Bonds
$13,850,000.00
Temporary Notes
$.00
State Revolving Loan Fund
$1,118,774.75
Revenue Bonds
$4,485,000.00
Lease Purchase Agreements
$1,534,829.63
TOTAL
$ 20,988,604.38
8
CITY OF HAYS
INVESTMENTS AS OF
4/30/2011
Commerce Bank
CD #
735
618
736
83
525
349
909
118
461
367
368
812
288
693
265
599
998
120
369
787
594
999
Certificates of Deposit
Sunflower Bank
CD #
Equity Bank
CD #
First National Bank
CD #
Emprise Bank
CD#
081
147
347
540
720
Bank of Hays
CD#
1,500,000.00
3,500,000.00
1,500,000.00
2,000,000.00
2,000,000.00
1,500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,450,000.00
1,450,000.00
800,000.00
500,000.00
500,000.00
1,000,000.00
500,000.00
1,000,000.00
1,500,000.00
1,450,000.00
2,500,000.00
1,750,000.00
1,000,000.00
1,400,000.00
4,000,000.00
1,750,000.00
700,000.00
750,000.00
CDARS
Date Issued
Maturity Date
Interest
Rate
10/8/2010
5/20/2010
10/22/2010
12/3/2010
7/2/2010
12/30/2010
1/14/2011
1/21/2011
1/29/2011
1/28/2011
1/28/2011
2/11/2011
10/29/2010
3/11/2011
3/25/2011
4/1/2011
4/8/2011
1/21/2011
1/28/2011
4/22/2011
4/1/2011
4/8/2011
5/6/2011
5/20/2011
6/3/2011
6/17/2011
7/2/2011
7/15/2011
8/12/2011
8/26/2011
9/9/2011
10/7/2011
10/21/2011
11/4/2011
11/4/2011
12/2/2011
12/16/2011
12/30/2011
1/13/2012
1/20/2012
1/28/2012
2/24/2012
10/1/2012
10/8/2012
0.25%
0.75%
0.24%
0.32%
0.42%
0.29%
0.33%
0.33%
0.30%
0.31%
0.32%
0.34%
0.38%
0.33%
0.33%
0.35%
0.35%
0.40%
0.41%
0.31%
0.65%
0.65%
2,157.53
26,250.00
2,209.32
3,436.71
8,400.00
2,347.81
1,898.63
1,961.92
1,832.88
3,103.40
3,381.48
1,982.25
1,931.23
1,202.47
2,404.93
1,308.90
2,684.93
5,999.99
5,945.00
6,539.73
17,015.75
9,705.48
7/30/2010
9/22/2010
10/1/2010
2/28/2011
4/29/2011
7/30/2011
9/22/2011
10/27/2011
11/21/2011
3/9/2012
0.40%
0.50%
0.40%
0.30%
0.30%
5,600.00
20,000.00
7,115.07
1,530.41
1,941.78
39,000,000.00
Emprise Bank
MMA
Interest
at Maturity
750,000.00
149,887.60
0.15%
Golden Belt Bank - main checking account ending balance is $438,586.10. Annual percentage yield earned .10%.
Interest earned was $29.17. Interest paid this year $ 183.87.
9
January
February
March
April
May June
July August
September
October
November
December
2007
actual
$470,845
$589,645
$461,162
$438,126
$528,519
$494,511
$506,894
$521,273
$516,431
$592,953
$490,858
$533,793
TOTALS $6,145,010
15.36%
2008
actual
$537,828
$664,628
$514,889
$435,457
$537,289
$566,619
$534,584
$568,799
$572,528
$584,665
$520,603
$490,800
2009
actual
$618,869
$524,074
$587,117
$482,080
$420,206
$477,236
$564,768
$455,451
$546,619
$583,108
$522,049
$558,861
2010
actual
$539,129
$496,164
$551,958
$417,362
$519,366
$522,834
$511,370
$567,989
$543,507
$592,063
$525,702
$541,345
2011
actual
$543,135
$686,869
$576,013
$460,066
$0
$0
$0
$0
$0
$0
$0
$0
$6,528,689
6.24%
$6,340,438
‐2.88%
$6,328,789
‐0.18%
$2,266,083
Change from
2010
$4,006
$190,705
$24,055
$42,704
YTD % Change
from 2010
0.74%
18.81%
13.78%
13.04%
$261,470
Total Inc/dec over previous year
$6,600,000
$6,500,000
$6,400,000
$6,300,000
$6,200,000
$6,100,000
$6,000,000
$5,900,000
$6,528,689
$6,340,438 $6,328,789
$6,145,010
2007 Actual
2008 Actual
2009 Actual
2010 Actual
2010 ‐ 2011
6 month running avg
January 3.39%
February
5.75%
March
6.58%
April
8.02%
May
June
July
August
September
October
November December
**General Fund revenues provide funding for City services including police, fire, street, parks, swimming pool
and golf course. It also provides funding to outside agencies such as Economic Development, Downtown Hays
Development, United Way CARE Council and Fort Hays State Scholarships.
10
452 General Merchandise Stores
Sales Tax Collections by Industry Classification - Top Ten
Quarter to Date - Feb, Mar, Apr
2010
2011
$$ inc/dec
$513,489
$632,659
$119,170
% inc/dec
23.21%
441 Motor Vehicle and Parts Dealers
$372,538
$406,873
$34,335
9.22%
722 Food Services and Drinking Places
$237,319
$270,457
$33,138
13.96%
444 Building Material and Garden Supply
$168,934
$182,170
$13,236
7.84%
445 Food and Beverage
$213,509
$226,953
$13,444
6.30%
517 Telecommunications
$90,564
$105,590
$15,026
16.59%
448 Clothing and Clothing Accessories
$93,896
$108,152
$14,256
15.18%
423 Merchant Wholesalers, Durable Goods
$85,455
$84,245
($1,210)
-1.42%
721 Accommodation
$30,410
$46,125
$15,715
51.68%
451 Sporting Goods, Hobby, Book & Music
$48,475
$61,254
$12,779
26.36%
$1,854,589
$2,124,478
$269,889
14.55%
11
MONTHLY STATEMENT OF CITY TREASURER
4/1/2011 THROUGH 4/30/2011
FUND
Cash Drawer
General
Petty Cash
Reserve Budget Stabilization
Library
Airport
Public Safety Equipment
Employee Benefit Contribution
Special Highway
Special Park & Recreation
Special Alcohol Program
Convention & Tourism
New Equipment Reserve
Grants
Library Employee Benefit
Pool Construction Fund
Risk Management Reserve
Golf Course Improvement
Park Development - Green Space
Law Enforcement Block Grant
Sports Complex
Stormwater Management
Capital Projects
2001 Projects
2002 Projects
Airport Improvement
Bond & Interest
TDD Sales Tax
Home Depot Econ Dev Bds
Home Depot Econ Dev Bds (Cash Restr.)
48th/Roth Ave. - CID
Sales Tax (Cash Reserve)
Water & Sewer
Water & Sewer (Bond & Interest Reserve)
Water & Sewer (Bond Reserve Account)
Water & Sewer (Capital Reserve)
Water & Sewer(Issuance Costs)
Water & Sewer(Reserve 2009A)
Water Sales Tax Fund (Bond Reserve Account)
Water Sales Tax Fund (Issuance Costs)
Water Sales Tax Fund (Reserve Bond & Int.)
Solid Waste Fund
Solid Waste Reserve
Fire Insurance Trust
Municipal Court Agency Fund
BALANCE
4/1/2011
RECEIPTS
$1,500.00
$6,563,668.19
$1,000.00
$3,221,930.75
$25,575.29
$501,436.30
$688,254.64
$936,245.27
$273,595.09
$667,943.72
$223,823.27
$443,050.67
$1,399,784.38
$0.00
$3,273.43
$0.00
$0.00
$19,436.45
$5,026.93
$0.00
($2,830,999.87)
$51,941.40
($2,869,591.46)
$0.00
$0.00
($112,829.28)
$835,180.49
$14,473.46
$146,777.75
$24,608.90
$0.00
$19,022,292.73
$5,599,461.78
$222,383.24
$193,000.00
$2,996,962.77
$0.00
$461,337.98
$0.00
$0.00
$0.00
$515,379.79
$616,212.95
$0.00
$109,091.59
0.00
583,023.36
0.00
0.00
0.00
11,792.23
11,389.00
7,450.88
136,491.18
0.00
0.00
128,561.64
625.53
0.00
0.00
0.00
0.00
0.00
0.00
0.00
187,339.00
0.00
189,059.22
0.00
0.00
0.00
0.00
12,422.14
8,281.00
0.00
0.00
0.00
659,725.13
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,035.13
0.00
0.00
0.00
$39,971,228.60
$1,938,195.44
Data date & time 5/5/2011 10:36:06AM
12
DISBURSEMENTS
1,500.00
0.00
792,853.50
6,563,668.19
1,000.00
0.00
3,221,930.75
0.00
25,575.29
0.00
20,794.95
501,436.30
42,585.29
688,254.64
175,308.20
936,245.27
49,284.61
273,595.09
667,943.72
200.00
223,823.27
0.00
82,433.01
443,050.67
51,016.42
1,399,784.38
0.000.00
3,273.43
0.00
0.000.00
0.000.00
(1,080.00)
19,436.45
5,026.93
0.00
0.000.00
164,710.48
-2,830,999.87
(25,894.35)
51,941.40
-2,869,591.46
4,068.21
0.000.00
0.000.00
63,769.06
-112,829.28
835,180.49
0.00
15,173.16
14,473.46
146,777.75
0.00
24,608.90
0.00
0.000.00
19,022,292.73
11,004.59
362,602.04
5,599,461.78
(25,009.17)
222,383.24
193,000.00
0.00
49,875.00
2,996,962.77
0.000.00
(16,337.92)
461,337.98
0.000.00
0.000.00
0.000.00
(22,528.53)
515,379.79
616,212.95
0.00
0.000.00
8,418.94
109,091.59
$1,803,247.49
BALANCE
4/30/2011
$1,500.00
$6,353,838.05
$1,000.00
$3,221,930.75
$25,575.29
$492,433.58
$657,058.35
$768,387.95
$360,801.66
$667,743.72
$223,823.27
$489,179.30
$1,349,393.49
$0.00
$3,273.43
$0.00
$0.00
$20,516.45
$5,026.93
$0.00
($2,808,371.35)
$77,835.75
($2,684,600.45)
$0.00
$0.00
($176,598.34)
$835,180.49
$11,722.44
$155,058.75
$24,608.90
$0.00
$19,011,288.14
$5,896,584.87
$247,392.41
$193,000.00
$2,947,087.77
$0.00
$477,675.90
$0.00
$0.00
$0.00
$539,943.45
$616,212.95
$0.00
$100,672.65
$40,106,176.55
City of Hays Revenues
Month of April
Budgeted
2011
Collections
Current Mo.
Collections
To Date
Balance
General
CULTURE & RECREATION REVENUES
Total Revenues
GENERAL GOVERNMENT REVENUES
Total Revenues
$404,932.00
$33,621.80
$186,008.16
($218,923.84)
$9,623,693.00
$581,809.72
$2,883,319.44
($6,740,373.56)
PUBLIC SAFETY REVENUES
Total Revenues
$569,000.00
$44,419.00
$184,406.13
($384,593.87)
PUBLIC WORKS REVENUES
Total Revenues
$9,300.00
$850.00
$11,100.00
$1,800.00
$1,204,019.00
$0.00
$666,702.01
($537,316.99)
$311,670.00
$12,351.71
$144,225.82
($167,444.18)
$3,216,198.00
$3,959.78
$1,463,591.72
($1,752,606.28)
$598,364.00
$136,491.18
$287,464.11
($310,899.89)
$117,432.00
$0.00
$31,068.11
($86,363.89)
$117,432.00
$0.00
$31,068.11
($86,363.89)
$667,000.00
$128,561.64
$302,567.80
($364,432.20)
$155,181.00
$0.00
$86,195.02
($68,985.98)
$0.00
$0.00
$0.00
$0.00
$0.00
$1,080.00
$8,025.00
$8,025.00
$5,027.00
$0.00
$0.00
($5,027.00)
$0.00
$187,339.00
$1,110,468.05
$1,110,468.05
$404,500.00
$30,787.17
$92,286.49
($312,213.51)
$1,137,884.00
$0.00
$665,144.72
($472,739.28)
Library
LIBRARY FUND REVENUES
Total Revenues
Airport
AIRPORT FUND REVENUES
Total Revenues
Employee Benefit
EMPLOYEE BENEFIT REVENUES
Total Revenues
Special Highway
SPECIAL HIGHWAY REVENUES
Total Revenues
Special Park & Rec
SPECIAL PRK & REC REVENUES
Total Revenues
Special Alcohol Fund
SPECIAL ALCOHOL FUND REVENUES
Total Revenues
Convention & Visitors Bureau
CONVENTION & VISITOR'S REVENUE
Total Revenues
LIBRARY EMP. BENEFIT REVENUES
Total Revenues
Risk Management
RISK MANAGEMENT REVENUES
Total Revenues
GOLF COURSE IMPR. FUND REVENUE
Total Revenues
Park Development
PARK DEVELOPMENT FUND-REVENUE
Total Revenues
Sports Complex
SPORTS COMPLEX-REVENUES
Total Revenues
STORMWATER MANAGEMENT REVENUES
Total Revenues
Bond & Interest
BOND & INTEREST REVENUES
Total Revenues
Period (Month) =
13
4.00
Budgeted
2011
Collections
Current Mo.
Collections
To Date
Balance
TDD Sales Tax
TDD SLS TAX REVENUES
Total Revenues
($56,562.92)
$12,422.14
$57,806.86
$114,369.78
$206,761.00
$8,281.00
$73,157.22
($133,603.78)
$0.00
$0.00
$0.00
$0.00
$7,736,910.00
$642,527.72
$2,579,941.26
($5,156,968.74)
$1,246,750.00
$104,821.58
$435,623.08
($811,126.92)
$0.00
$0.00
$0.00
$0.00
Home Depot Economic Dev Bonds
H DEPOT-ECON DEV BND-REVENUES
Total Revenues
48TH/ROTH AVE CID-REVENUES
Total Revenues
Water & Sewer
WATER & SEWER FUND REVENUES
Total Revenues
Solid Waste
SOLID WASTE FUND REVENUES
Total Revenues
FIRE INS TRUST REVENUES
Total Revenues
Grand Totals
$27,675,490.08
$1,929,323.44
$11,300,169.11
($16,375,320.97)
Period (Month) =
14
4.00
City of Hays Expenditures
Month of April
Budgeted
2011
Expenses
Current Mo.
Expenses
To Date
Balance
General
BALLFIELD MAINTENANCE
Total Expenditures
BUILDINGS & GROUNDS
Total Expenditures
$65,400.00
$5,655.43
$10,946.91
$54,453.09
$440,200.00
$33,802.92
$143,024.67
$297,175.33
CEMETERIES
Total Expenditures
$13,300.00
$4,476.90
$5,265.22
$8,034.78
CITY ATTORNEY
Total Expenditures
$101,000.00
$6,500.00
$35,627.50
$65,372.50
CITY COMMISSION
Total Expenditures
$2,877,820.00
$10,175.74
$15,319.84
$2,862,500.16
CITY MANAGER
Total Expenditures
$416,790.00
$26,018.50
$106,349.15
$310,440.85
ECONOMIC DEVELOPMENT
Total Expenditures
$256,205.00
$150.00
$115,554.06
$140,650.94
FINANCE/CITY CLERK
Total Expenditures
$367,760.00
$24,272.44
$104,190.43
$263,569.57
FIRE DEPARTMENT
Total Expenditures
$1,308,650.00
$96,129.12
$412,209.81
$896,440.19
FLEET MAINTENANCE
Total Expenditures
$716,240.00
$67,698.81
$203,392.27
$512,847.73
GOLF COURSE
Total Expenditures
$328,700.00
$72,666.85
$127,805.72
$200,894.28
HUMAN RESOURCES
Total Expenditures
$180,650.00
$13,399.53
$56,735.90
$123,914.10
INFORMATION TECHNOLOGY
Total Expenditures
$477,180.00
$39,836.51
$176,776.04
$300,403.96
INTERGOVERNMENTAL ACCOUNT
Total Expenditures
$306,500.00
$19,453.04
$41,674.19
$264,825.81
MUNICIPAL COURT
Total Expenditures
$147,330.00
$10,417.26
$44,902.03
$102,427.97
P.W.-GENERAL ADMINISTRATION
Total Expenditures
$243,000.00
$18,847.53
$73,655.61
$169,344.39
PARKS & PLAYGROUNDS
Total Expenditures
$794,980.00
$79,728.47
$245,061.79
$549,918.21
PLANNING INSPECTION ENFORCEMEN
Total Expenditures
$261,650.00
$16,348.00
$82,502.84
$179,147.16
$2,522,250.00
$170,338.91
$751,168.74
$1,771,081.26
POLICE DEPARTMENT
Total Expenditures
PUBLIC WORKS-SERVICE DIVISION
Total Expenditures
$795,570.00
$57,214.71
$233,554.72
$562,015.28
QUALITY OF LIFE
Total Expenditures
$32,532.00
$0.00
$32,532.00
$0.00
SOCIAL SERVICES
Total Expenditures
$164,000.00
$0.00
$57,000.00
$107,000.00
SWIMMING POOL
Total Expenditures
$110,600.00
$4,587.42
$7,617.65
$102,982.35
$1,204,019.00
$0.00
$641,126.72
$562,892.28
$711,715.00
$21,752.89
$72,658.83
$639,056.17
$3,438,565.00
$171,817.10
$1,080,308.47
$2,358,256.53
$656,261.00
$26,769.68
$26,919.68
$629,341.32
Library
LIBRARY FUND EXPENDITURES
Total Expenditures
Airport
AIRPORT FUND EXPENDITURES
Total Expenditures
Employee Benefit
EMPLOYEE BENEFIT EXPENDITURES
Total Expenditures
Special Highway
SPECIAL HIGHWAY EXPENDITURES
Total Expenditures
Period (Month) =
15
4.00
Budgeted
2011
Expenses
Current Mo.
Expenses
To Date
Balance
Special Park & Rec
SPECIAL PRK & REC EXPENDITURES
Total Expenditures
$745,111.00
$200.00
$867.50
$744,243.50
$312,604.00
$0.00
$0.00
$312,604.00
$1,003,337.00
$82,924.40
$194,915.50
$808,421.50
$155,181.00
$0.00
$82,921.59
$72,259.41
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,751.82
($3,751.82)
$5,027.00
$0.00
$0.00
$5,027.00
$0.00
$150.00
$150.00
($150.00)
$404,500.00
$4,892.82
$20,239.41
$384,260.59
$1,585,688.00
$0.00
$244,527.27
$1,341,160.73
$0.00
$15,173.16
$78,344.01
($78,344.01)
$208,099.00
$0.00
$56,549.39
$151,549.61
$0.00
$0.00
$0.00
$0.00
$895,558.00
$74,396.75
$299,130.39
$596,427.61
SPECIAL ALCOHOL FUND EXPENDITU
Total Expenditures
CVB EXPENDITURES
Total Expenditures
LIBRARY EMP. BENEFIT EXPENDITU
Total Expenditures
Risk Management
RISK MGT. FUND EXPENDITURES
Total Expenditures
GOLF COURSE IMPR. EXPENDITURES
Total Expenditures
Park Development
PARK DEVELOPMENT EXPENDITURES
Total Expenditures
Sports Complex
SPORTS COMPLEX-EXPENDITURES
Total Expenditures
STORMWATER MANAGEMENT EXPENDIT
Total Expenditures
Bond & Interest
BOND & INTEREST EXPENDITURES
Total Expenditures
TDD Sales Tax
TDD SLS TAX EXPENDITURES
Total Expenditures
H DEPOT ECON DEV BND-EXPENDITU
Total Expenditures
48TH/ ROTH AVE CID-EXPENDITURE
Total Expenditures
Water & Sewer
DEBT SERVICE
Total Expenditures
DEBT SERVICE - SALES TAX
Total Expenditures
$0.00
$0.00
$0.00
$0.00
W/S NON-OPERATING EXPENDITURES
Total Expenditures
$4,830,745.00
$31,673.00
$51,427.28
$4,779,317.72
WASTEWATER TREATMENT & COLL.
Total Expenditures
$944,522.00
$67,283.00
$278,813.63
$665,708.37
$1,445,937.00
$100,982.17
$402,601.86
$1,043,335.14
$1,274,478.00
$80,403.12
$219,637.78
$1,054,840.22
$0.00
$0.00
$0.00
$0.00
$32,749,654.00
$1,456,136.18
$6,837,758.22
$25,911,895.78
WATER PRODUCTION & DIST.
Total Expenditures
Solid Waste
SOLID WASTE FUND EXPENDITURE
Total Expenditures
FIRE INS TRUST EXPENDITURES
Total Expenditures
Grand Totals
Period (Month) =
16
4.00
GENERAL FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Petty Cash
Cash Drawer
Reserve-Budget Stabilization
Accts. Receivable-Police Court
Accts. Receivable-Misc. Sources
TOTAL ASSETS
LIABILITIES
Accounts Payable
Accrued Payroll
Accrued Vacation/PTO
Accrued Sick Leave
Accrued Comp Time
W/H -Payable
State W/H Payable
FICA/Med Payable
KPERS-Payable
Prior Year Encumbrance
6,353,838.05
1,000.00
1,500.00
3,221,930.75
66,293.74
111,967.00
9,756,529.54
52,424.83
86,316.00
408,320.00
32,284.14
TOTAL LIABILITIES
0.00
0.00
579,344.97
FUND BALANCE
Revenues
Expenditures
Fund Balance Reserved for Enc
Fund Balance Unreserved
Bdgt Stabilization Reserved Fund Bl
TOTAL FUND BALANCE
TOTAL LIABILITIES
& FUND BALANCE
17
3,261,956.73
-2,979,978.48
134,582.02
5,587,900.68
3,172,723.62
9,177,184.57
9,756,529.54
LIBRARY FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
FUND BALANCE
Revenues
Expenditures
TOTAL FUND BALANCE
18
25,575.29
25,575.29
666,702.01
-641,126.72
0.00
25,575.29
AIRPORT FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accounts Payable
Accrued Payroll
Accrued Sick Leave Payout
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
19
492,433.58
127.00
492,560.58
398.46
1,278.00
3,271.00
2,904.12
0.00
7,851.58
TOTAL FUND BALANCE
144,225.82
-65,160.39
-2.79
405,646.36
484,709.00
TOTAL LIABILITIES
& FUND BALANCE
492,560.58
PUBLIC SAFETY EQUIPMENT FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES:
Accounts Payable
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
TOTAL FUND BALANCE
20
657,058.35
657,058.35
0.00
0.00
233,679.86
-139,940.83
188.15
563,131.17
657,058.35
EMPLOYEE BENEFIT FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
768,387.95
0.00
768,387.95
0.00
0.00
1,463,591.72
-1,029,999.90
21
TOTAL FUND BALANCE
334,796.13
768,387.95
TOTAL LIABILITIES
& FUND BALANCE
768,387.95
SPECIAL HIGHWAY FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Grants Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
Due To Other Funds
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
22
360,801.66
0.00
360,801.66
0.00
0.00
0.00
0.00
TOTAL FUND BALANCE
287,464.11
-26,919.68
35,387.48
64,869.75
360,801.66
TOTAL LIABILITIES
& FUND BALANCE
360,801.66
SPECIAL PARK & RECREATION FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
23
667,743.72
667,743.72
0.00
0.00
TOTAL FUND BALANCE
31,068.11
-367.50
0.00
637,043.11
667,743.72
TOTAL LIABILITIES
& FUND BALANCE
667,743.72
SPECIAL ALCOHOL FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accrued Payroll
Accrued Vacation
Accounts Payable
223,823.27
223,823.27
0.00
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
0.00
0.00
31,068.11
24
TOTAL FUND BALANCE
192,755.16
223,823.27
TOTAL LIABILITIES
& FUND BALANCE
223,823.27
CONVENTION & VISITOR'S BUREAU FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accounts Payable
Accrued Payroll
Accrued Comp Time
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
TOTAL FUND BALANCE
TOTAL LIABILITIES
& FUND BALANCE
25
489,179.30
231.00
489,410.30
552.39
2,745.00
8,564.00
0.00
0.00
11,861.39
302,567.80
-184,734.25
-60.74
359,776.10
477,548.91
489,410.30
NEW EQUIPMENT RESERVE FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
26
1,349,393.49
1,349,393.49
0.00
0.00
TOTAL FUND BALANCE
2,448.76
-81,139.50
24,589.02
1,403,495.21
1,349,393.49
TOTAL LIABILITIES
& FUND BALANCE
1,349,393.49
GRANTS- MULTI FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Loan Receivable
TOTAL ASSETS
0.00
0.00
0.00
TOTAL LIABILITIES
0.00
0.00
LIABILITIES
Accounts Payable
FUND BALANCE
Revenues
Expenditures
0.00
0.00
27
TOTAL FUND BALANCE
0.00
TOTAL LIABILITIES
& FUND BALANCE
0.00
LIBRARY EMPLOYEE BENEFIT FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
FUND BALANCE
Revenues
Expenditures
TOTAL FUND BALANCE
28
3,273.43
3,273.43
86,195.02
-82,921.59
0.00
3,273.43
GOLF COURSE IMPROVEMENT FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
29
20,516.45
20,516.45
0.00
0.00
TOTAL FUND BALANCE
7,980.00
-3,751.82
0.00
16,288.27
20,516.45
TOTAL LIABILITIES
& FUND BALANCE
20,516.45
PARK DEVELOPMENT FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
5,026.93
5,026.93
TOTAL FUND BALANCE
0.00
5,026.93
5,026.93
FUND BALANCE
Revenues
Expenditures
30
SPORTS COMPLEX FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Due From Other Funds
-2,808,371.35
TOTAL ASSETS
LIABILITIES
Accounts Payable
-2,808,371.35
0.00
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
Fund Balance Reserved for Encumbrances
31
0.00
TOTAL FUND BALANCE
1,110,468.05
-150.00
1,573,609.18
-5,492,298.58
-2,808,371.35
TOTAL LIABILITIES
& FUND BALANCE
-2,808,371.35
STORMWATER MANAGEMENT
4/30/2011
BALANCE SHEET
ASSETS:
Cash
77,835.75
TOTAL ASSETS
LIABILITIES
Accounts Payable
77,835.75
0.00
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
Fund Balance Reserved for Encumbrances
TOTAL FUND BALANCE
TOTAL LIABILITIES
& FUND BALANCE
32
0.00
92,286.49
-14,450.74
0.00
0.00
77,835.75
77,835.75
CAPITAL PROJECTS FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
-2,684,600.45
0.00
0.00
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
33
-2,684,600.45
0.00
0.00
TOTAL FUND BALANCE
189,059.22
-20,527.50
523,984.27
-3,377,116.44
-2,684,600.45
TOTAL LIABILITIES
& FUND BALANCE
-2,684,600.45
CAPITAL PROJECTS 2001 FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
0.00
TOTAL ASSETS
LIABILITIES
Due To Other Funds
Accounts Payable
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
TOTAL FUND BALANCE
TOTAL LIABILITIES
& FUND BALANCE
34
0.00
0.00
26,605.19
26,605.19
-26,605.19
-26,605.19
0.00
AIRPORT IMPROVEMENT FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Grants Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
Due To Other Accounts
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
35
-176,598.34
0.00
-176,598.34
0.00
0.00
0.00
TOTAL FUND BALANCE
0.00
-39,168.93
85,030.38
-222,459.79
-176,598.34
TOTAL LIABILITIES
& FUND BALANCE
-176,598.34
BOND & INTEREST FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
Fund Balance Reserved
TOTAL FUND BALANCE
TOTAL LIABILITIES
& FUND BALANCE
36
835,180.49
0.00
835,180.49
0.00
0.00
665,144.72
-244,527.27
0.00
414,563.04
835,180.49
835,180.49
TRANSPORTATION DD SALES TAX FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
11,722.44
TOTAL ASSETS
LIABILITIES
Accounts Payable
11,722.44
0.00
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
TOTAL FUND BALANCE
TOTAL LIABILITIES
& FUND BALANCE
37
0.00
57,806.86
-65,921.87
0.00
19,837.45
11,722.44
11,722.44
HOME DEPOT-ECONOMIC DEVELOPMENT BONDS
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Cash-Restricted
TOTAL ASSETS
LIABILITIES
Accounts Payable
155,058.75
24,608.90
179,667.65
0.00
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
38
0.00
TOTAL FUND BALANCE
73,157.22
-56,549.39
0.00
163,059.82
179,667.65
TOTAL LIABILITIES
& FUND BALANCE
179,667.65
48th & ROTH AVE.-CID
4/30/2011
BALANCE SHEET
ASSETS:
Cash
0.00
TOTAL ASSETS
LIABILITIES
Accounts Payable
0.00
0.00
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
0.00
5,057.34
-5,057.34
39
TOTAL FUND BALANCE
0.00
0.00
TOTAL LIABILITIES
& FUND BALANCE
0.00
WATER & SEWER FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Cash-Water Sales Tax
Reserve-Capital Improvement
Reserve Bond & Int. Sales Tax
Reserve Bond & Interest W/S
2003 Bond Reserve W/S
2003 Bond Reserve -Sales Tax
Consumers Accounts Receivable
Issuance Cost-Sales Tax Fund
Issuance Costs Water /Sewer
Reserve-W/S Revenue Bond 2009A
Land
Land-R-9 Ranch
Accum Depreciation- R-9 Ranch
Infrastructure
Accum Depreciation-Infrastruct
Buildings
Accum Depreciation-Bldgs.
Machinery & Equipment
Accum Dep-Machinery/Equipment
Work in Progress-Big Creek
Water Sales Tax Expenditures
R-9 Ranch Expenditures
TOTAL ASSETS
LIABILITIES
Accounts Payable
Due To Other Funds
Accrued Payroll
Sales Tax
State Water Fee
Meter Deposit Payable
Refuse Collection
Accrued Int. Payable-Bonds
State Rev. Loan Payment
G O Bond Payable-Serv. Bldg.
Bonds Payable-W/S Rev. Bonds
Bonds Payable-Sales Tax Fund
Accrued Int. Pybl-Revolv Loan
Contributed Capital
Stormwater Fee
Reserve for Bad Debts
Bonds Payable-W/S 2009 A
Advance Developer Fee
Over & Short
Monitoring Well Deposit
Overpayment-Water Sales
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
Capital Imprv. Reserve Fund Balance
TOTAL FUND BALANCE
5,896,584.87
0.00
19,011,288.14
2,947,087.77
0.00
247,392.41
193,000.00
0.00
414,732.00
0.00
68,810.67
477,675.90
0.00
110,489.47
4,262,039.65
-776,364.48
16,095,266.47
-7,579,978.34
11,782,909.54
-5,789,977.54
11,164,326.94
-8,293,061.74
2,082,833.90
1,746,176.83
0.00
54,061,232.46
4,552.59
71,629.00
14,757.00
72,338.00
-13,155.15
10,265.97
198,540.20
38,839.23
38,784.56
1,118,774.76
79,200.00
325,000.00
0.00
7,234.61
3,215,104.63
92,348.60
0.00
4,160,000.00
0.00
119.59
0.00
4,500.00
0.00
9,438,833.59
2,480,014.04
-931,386.90
1,355,655.79
41,718,115.94
0.00
44,622,398.87
TOTAL LIABILITIES
54,061,232.46
40
SOLID WASTE FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
Reserve Account
Buildings
Machinery & Equipment
Accum Dep-Machinery/Equipment
TOTAL ASSETS
LIABILITIES
Accounts Payable
Accrued Payroll
Contributed Capital
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
Solid Waste Reserve
41
539,943.45
616,212.95
361.00
37,512.83
253,434.00
1,530,953.00
-654,093.02
2,324,324.21
145.20
5,473.00
23,308.00
115,383.00
144,309.20
TOTAL FUND BALANCE
435,623.08
-208,392.63
13,571.31
1,474,794.25
464,419.00
2,180,015.01
TOTAL LIABILITIES
& FUND BALANCE
2,324,324.21
FIRE INSURANCE FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
0.00
0.00
TOTAL FUND BALANCE
0.00
0.00
0.00
0.00
FUND BALANCE
Revenues
Expenditures
42
MUNICIPAL COURT AGENCY FUND
4/30/2011
BALANCE SHEET
ASSETS:
Cash
TOTAL ASSETS
LIABILITIES
Accounts Payable
Over & Short
TOTAL LIABILITIES
FUND BALANCE
Revenues
Expenditures
100,672.65
100,672.65
78,944.00
-20.00
78,924.00
TOTAL FUND BALANCE
42,843.22
-44,548.86
23,454.29
21,748.65
TOTAL LIABILITIES
& FUND BALANCE
100,672.65
43
City of Hays Revenues
Month of April
Budgeted
2011
Collections
Current Mo.
Collections
To Date
% Collected
YTD
Balance
General
CULTURE & RECREATION REVENUES
GOLF COURSE REVENUE
287,500.00
33,621.80
154,940.05
(132,559.95)
LOCAL ALCOHOL LIQUOR TAX
117,432.00
0.00
31,068.11
(86,363.89)
26.46%
$404,932.00
$33,621.80
$186,008.16
($218,923.84)
45.94%
GENERAL GOVERNMENT REVENUES
16/20 M TRUCK TAX
0.00
0.00
0.00
0.00
0.00%
AD VALOREM PROPERTY TAX
0.00
0.00
0.00
0.00
0.00%
BUILDING PERMITS
55,000.00
3,943.03
28,832.89
(26,167.11)
52.42%
BUSINESS LICENSES
10,000.00
75.00
2,302.50
(7,697.50)
23.03%
0.00
0.00
0.00
0.00
0.00%
10,500.00
800.00
5,325.00
(5,175.00)
50.71%
DELINQUENT TAXES
0.00
0.00
0.00
0.00
0.00%
FEDERAL GOVERNMENT AID/GRANT
0.00
0.00
0.00
0.00
0.00%
1,312,400.00
104,456.34
474,113.93
(838,286.07)
36.13%
90,750.00
6,063.55
23,370.38
(67,379.62)
25.75%
0.00
0.00
0.00
0.00
0.00%
5,902,947.00
460,888.36
2,269,347.95
(3,633,599.05)
38.44%
140,000.00
3,671.44
67,325.72
(72,674.28)
48.09%
0.00
0.00
0.00
0.00
0.00%
300.00
80.00
120.00
(180.00)
40.00%
13,000.00
1,732.00
10,617.00
(2,383.00)
81.67%
0.00
0.00
0.00
0.00
0.00%
1,200.00
100.00
400.00
(800.00)
33.33%
STATE GOVERNMENT AID/GRANT
0.00
0.00
1,564.07
1,564.07
0.00%
TRANSFER FROM AIRPORT
0.00
0.00
0.00
0.00
0.00%
53,550.00
0.00
0.00
(53,550.00)
0.00%
0.00
0.00
0.00
0.00
0.00%
240,000.00
0.00
0.00
(240,000.00)
0.00%
TRANSFER FROM SPECIAL ALCOHOL
40,964.00
0.00
0.00
(40,964.00)
0.00%
TRANSFER FROM SPECIAL HIGHWAY
0.00
0.00
0.00
0.00
0.00%
TRANSFER FROM SPORTS COMPLEX
347,300.00
0.00
0.00
(347,300.00)
0.00%
TRANSFER FROM STORMWATER MGT
31,025.00
0.00
0.00
(31,025.00)
0.00%
TRANSFER FROM WATER SLS TAX
482,012.00
0.00
0.00
(482,012.00)
0.00%
TRANSFER FROM WATER/SEWER FUND
892,745.00
0.00
0.00
(892,745.00)
0.00%
0.00
0.00
0.00
0.00
0.00%
$9,623,693.00
$581,809.72
$2,883,319.44
($6,740,373.56)
29.96%
15.33%
Total Revenues
CITY-COUNTY REVENUE SHARING
CMB & LIQUOR LICENSES
FRANCHISE FEES
INTEREST ON INVESTMENTS
LOCAL AD VALOREM TAX REDUCTION
LOCAL SALES TAX
MISCELLANEOUS REVENUE
MOTOR VEHICLE TAX
OTHER LICENSES
PET LICENSES
RECREATIONAL VEHICLE TAX
RENTALS
TRANSFER FROM CVB
TRANSFER FROM POOL CONSTRUCTIO
TRANSFER FROM SOLID WASTE FUND
TRANSFERS-ALL ACCOUNTS
Total Revenues
PUBLIC SAFETY REVENUES
ANIMAL CONTROL REVENUE
COURT APPOINTED REIMBURSEMENT
COURT COSTS
COURT FINES
53.89%
3,000.00
80.00
460.00
(2,540.00)
0.00
302.00
1,524.00
1,524.00
0.00%
66,000.00
5,608.42
21,750.70
(44,249.30)
32.96%
500,000.00
38,428.58
160,671.43
(339,328.57)
32.13%
$569,000.00
$44,419.00
$184,406.13
($384,593.87)
32.41%
PUBLIC WORKS REVENUES
GRAVE OPENING
3,000.00
850.00
3,400.00
400.00
113.33%
SALE OF CEMETERY LOTS
6,300.00
0.00
7,700.00
1,400.00
122.22%
$9,300.00
$850.00
$11,100.00
$1,800.00
119.35%
Total Revenues
Total Revenues
Library
LIBRARY FUND REVENUES
16/20 M TRUCK TAX
DELINQUENT TAXES
MOTOR VEHICLE TAX
Total Revenues
854.00
0.00
959.56
105.56
112.36%
1,095,317.00
0.00
627,904.47
(467,412.53)
57.33%
0.00
0.00
0.00
0.00
0.00%
106,453.00
0.00
37,232.39
(69,220.61)
34.98%
1,395.00
0.00
605.59
(789.41)
43.41%
$1,204,019.00
$0.00
$666,702.01
($537,316.99)
55.37%
Period (Month) =
44
4.00
Budgeted
2011
Collections
Current Mo.
Collections
To Date
% Collected
YTD
Balance
Airport
AIRPORT FUND REVENUES
16/20 M TRUCK TAX
142.00
0.00
160.56
18.56
113.07%
182,553.00
0.00
104,650.73
(77,902.27)
57.33%
AIRPORT-FUEL SALES
13,000.00
946.13
3,312.10
(9,687.90)
25.48%
BUSINESS LICENSES
5,500.00
0.00
6,600.00
1,100.00
120.00%
DELINQUENT TAXES
FARMING (LEASES)
FEDERAL GOVERNMENT AID/GRANT
0.00
0.00
0.00
0.00
0.00%
16,500.00
8,256.00
8,256.00
(8,244.00)
50.04%
0.00
0.00
0.00
0.00
0.00%
4,000.00
277.50
1,292.50
(2,707.50)
32.31%
10,000.00
111.45
1,579.81
(8,420.19)
15.80%
MOTOR VEHICLE TAX
17,742.00
0.00
6,230.22
(11,511.78)
35.12%
233.00
0.00
101.33
(131.67)
43.49%
62,000.00
2,760.63
12,042.57
(49,957.43)
19.42%
$311,670.00
$12,351.71
$144,225.82
($167,444.18)
46.28%
LANDING FEES
RENTALS
Total Revenues
Employee Benefit
EMPLOYEE BENEFIT REVENUES
16/20 M TRUCK TAX
1,295.00
0.00
1,451.63
156.63
112.09%
2,117,368.00
0.00
1,213,802.08
(903,565.92)
57.33%
DELINQUENT TAXES
0.00
0.00
0.00
0.00
0.00%
INSURANCE REFUNDS
0.00
0.00
179,258.89
179,258.89
0.00%
6,750.00
433.07
1,695.32
(5,054.68)
25.12%
0.00
3,526.71
10,195.71
10,195.71
0.00%
161,452.00
0.00
56,273.38
(105,178.62)
34.85%
2,116.00
0.00
914.71
(1,201.29)
43.23%
0.00
0.00
0.00
0.00
0.00%
73,348.00
0.00
0.00
(73,348.00)
0.00%
270,183.00
0.00
0.00
(270,183.00)
0.00%
TRANSFER FROM RISK MANAGEMENT
0.00
0.00
0.00
0.00
0.00%
141,823.00
0.00
0.00
(141,823.00)
0.00%
TRANSFER FROM SPECIAL ALCOHOL
16,986.00
0.00
0.00
(16,986.00)
0.00%
0.00
0.00
0.00
0.00
0.00%
TRANSFER FROM SPORTS COMPLEX
16,454.00
0.00
0.00
(16,454.00)
0.00%
TRANSFER FROM STORMWATER MGT
17,635.00
0.00
0.00
(17,635.00)
0.00%
390,788.00
0.00
0.00
(390,788.00)
0.00%
0.00
0.00
0.00
0.00
0.00%
$3,216,198.00
$3,959.78
$1,463,591.72
($1,752,606.28)
45.51%
MOTOR VEHICLE TAX
TRANSFER FROM AIRPORT
TRANSFER FROM CVB
TRANSFER FROM GENERAL FUND
Total Revenues
Special Highway
SPECIAL HIGHWAY REVENUES
CONNECTING LINK MAINTENANCE
42,764.00
11,036.71
22,318.69
(20,445.31)
52.19%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
PRIOR YEAR ENCUMBRANCE
0.00
0.00
0.00
0.00
0.00%
555,600.00
125,454.47
265,145.42
(290,454.58)
47.72%
STATE GASOLINE TAX
TRANSFER FROM CAPITAL PROJECTS
Total Revenues
0.00
0.00
0.00
0.00
0.00%
$598,364.00
$136,491.18
$287,464.11
($310,899.89)
48.04%
117,432.00
0.00
31,068.11
(86,363.89)
26.46%
0.00
0.00
0.00
0.00
0.00%
$117,432.00
$0.00
$31,068.11
($86,363.89)
26.46%
Special Park & Rec
SPECIAL PRK & REC REVENUES
Total Revenues
SPECIAL ALCOHOL FUND REVENUES
Total Revenues
117,432.00
0.00
31,068.11
(86,363.89)
26.46%
$117,432.00
$0.00
$31,068.11
($86,363.89)
26.46%
Period (Month) =
45
4.00
Budgeted
2011
Collections
Current Mo.
Collections
To Date
% Collected
YTD
Balance
CONVENTION & VISITOR'S REVENUE
TRANSIENT GUEST TAX
Total Revenues
37,000.00
3,743.34
14,272.15
(22,727.85)
630,000.00
124,818.30
288,295.65
(341,704.35)
38.57%
45.76%
$667,000.00
$128,561.64
$302,567.80
($364,432.20)
45.36%
LIBRARY EMP. BENEFIT REVENUES
16/20 M TRUCK TAX
DELINQUENT TAXES
MOTOR VEHICLE TAX
106.00
0.00
124.67
18.67
117.61%
141,644.00
0.00
81,185.51
(60,458.49)
57.32%
0.00
0.00
0.00
0.00
0.00%
13,257.00
0.00
4,806.44
(8,450.56)
36.26%
174.00
0.00
78.40
(95.60)
45.06%
$155,181.00
$0.00
$86,195.02
($68,985.98)
55.54%
RISK MANAGEMENT REVENUES
INSURANCE REFUNDS
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
TRANSFER FROM EMPLOYEE BENEFIT
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
$0.00
0.00%
GOLF COURSE IMPR. FUND REVENUE
GOLF COURSE REVENUE
0.00
1,080.00
8,025.00
8,025.00
0.00%
0.00
0.00
0.00
0.00
0.00%
$0.00
$1,080.00
$8,025.00
$8,025.00
0.00%
Total Revenues
Risk Management
Total Revenues
Total Revenues
Park Development
PARK DEVELOPMENT FUND-REVENUE
5,027.00
0.00
0.00
(5,027.00)
0.00%
$5,027.00
$0.00
$0.00
($5,027.00)
0.00%
SPORTS COMPLEX-REVENUES
LOCAL SALES TAX
0.00
187,339.00
921,848.00
921,848.00
0.00%
0.00
0.00
188,620.05
188,620.05
0.00%
$0.00
$187,339.00
$1,110,468.05
$1,110,468.05
0.00%
360,000.00
30,787.17
92,286.49
(267,713.51)
25.64%
44,500.00
0.00
0.00
(44,500.00)
0.00%
$404,500.00
$30,787.17
$92,286.49
($312,213.51)
22.81%
BOND & INTEREST REVENUES
16/20 M TRUCK TAX
872.00
0.00
1,152.68
280.68
132.19%
661,724.00
0.00
379,319.68
(282,404.32)
57.32%
DELINQUENT TAXES
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
108,713.00
0.00
43,532.52
(65,180.48)
40.04%
Total Revenues
Sports Complex
Total Revenues
STORMWATER MANAGEMENT REVENUES
STORMWATER FEE
Total Revenues
Bond & Interest
MOTOR VEHICLE TAX
RECEIVED FROM TIF PROCEEDS
SPECIAL ASSESSMENT TAX
0.00
0.00
0.00
0.00
0.00%
1,425.00
0.00
715.67
(709.33)
50.22%
365,150.00
0.00
240,424.17
(124,725.83)
65.84%
TRANSFER FROM CAPITAL PROJECTS
0.00
0.00
0.00
0.00
0.00%
TRANSFER FROM GENERAL FUND
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
$1,137,884.00
$0.00
$665,144.72
($472,739.28)
58.45%
Total Revenues
Period (Month) =
46
4.00
Budgeted
2011
Collections
Current Mo.
Collections
To Date
% Collected
YTD
Balance
TDD Sales Tax
TDD SLS TAX REVENUES
LOCAL SALES TAX
Total Revenues
(56,562.92)
12,422.14
57,806.86
114,369.78
-102.20%
($56,562.92)
$12,422.14
$57,806.86
$114,369.78
-102.20%
H DEPOT-ECON DEV BND-REVENUES
0.00
0.00
0.00
0.00
0.00%
206,761.00
8,281.00
73,157.22
(133,603.78)
35.38%
$206,761.00
$8,281.00
$73,157.22
($133,603.78)
35.38%
48TH/ROTH AVE CID-REVENUES
LOCAL SALES TAX
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
$0.00
0.00%
WATER & SEWER FUND REVENUES
DEVELOPER CONTRIBUTION
0.00
0.00
0.00
0.00
0.00%
FEDERAL & STATE GRANTS
0.00
0.00
0.00
0.00
0.00%
48,750.00
3,127.67
14,544.04
(34,205.96)
29.83%
RECEIVED FROM TIF PROCEEDS
Total Revenues
Total Revenues
Water & Sewer
INTEREST-SALES TAX COLLECTION
LOCAL SALES TAX
NOTE/BOND PROCEEDS
PENALTY
PRIOR YEAR ENCUMBRANCE
R-9 RANCH REVENUE
SEWER SERVICE CHARGES
131,250.00
8,420.66
30,941.54
(100,308.46)
23.57%
2,410,058.00
187,339.00
921,848.00
(1,488,210.00)
38.25%
14,275.00
705.14
2,575.04
(11,699.96)
18.04%
0.00
0.00
0.00
0.00
0.00%
21,700.00
1,464.31
8,211.19
(13,488.81)
37.84%
0.00
0.00
0.00
0.00
0.00%
362,150.00
56,000.00
65,462.48
(296,687.52)
18.08%
34.95%
1,992,267.00
178,727.12
696,382.67
(1,295,884.33)
0.00
(30,787.17)
(61,511.83)
(61,511.83)
0.00%
35,000.00
1,094.43
10,138.48
(24,861.52)
28.97%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
2,471,460.00
213,605.67
836,346.53
(1,635,113.47)
33.84%
STORMWATER FEE
TAPS-TURN ONS
WATER SALES
WATER SALES-CONSERVATION RATE
Total Revenues
250,000.00
22,830.89
55,003.12
(194,996.88)
22.00%
$7,736,910.00
$642,527.72
$2,579,941.26
($5,156,968.74)
33.35%
Solid Waste
SOLID WASTE FUND REVENUES
REFUSE COLLECTION
YARD WASTE TAGS
Total Revenues
5,250.00
336.83
1,318.58
(3,931.42)
25.12%
40,000.00
1,330.80
23,583.87
(16,416.13)
58.96%
1,200,000.00
102,786.45
410,269.13
(789,730.87)
34.19%
1,500.00
367.50
451.50
(1,048.50)
30.10%
$1,246,750.00
$104,821.58
$435,623.08
($811,126.92)
34.94%
FIRE INS TRUST REVENUES
Total Revenues
Grand Totals
0.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
$0.00
0.00%
$27,675,490.08
$1,929,323.44
$11,300,169.11
($16,375,320.97)
40.83%
Period (Month) =
47
4.00
City of Hays Expenditures
Month of April
Expenses
Current Mo.
Budgeted
2011
Expenses
To Date
% Spent
YTD
Balance
General
BALLFIELD MAINTENANCE
BUILDINGS & STRUCTURES
0.00
0.00
0.00
0.00
0.00%
12,000.00
2,219.57
2,219.59
9,780.41
18.50%
700.00
80.42
218.67
481.33
31.24%
0.00
0.00
0.00
0.00
0.00%
2,100.00
100.37
673.35
1,426.65
32.06%
13,700.00
1,634.01
2,286.27
11,413.73
16.69%
0.00
0.00
0.00
0.00
0.00%
NEW EQUIPMENT
6,500.00
383.98
1,607.96
4,892.04
24.74%
OTHER CONTRACTUAL SERVICES
8,600.00
94.12
331.06
8,268.94
3.85%
0.00
0.00
0.00
0.00
0.00%
600.00
0.00
0.00
600.00
0.00%
21,000.00
1,142.96
3,610.01
17,389.99
17.19%
200.00
0.00
0.00
200.00
0.00%
0.00
0.00
0.00
0.00
0.00%
$54,453.09
16.74%
CHEMICALS
COMMUNICATION
ELECTRICITY
EQUIPMENT EXPENSE
GENERAL SUPPLIES & MATERIALS
NATURAL GAS
PROJECTS
RENTALS
REPAIRS TO BLDGS & STRUCTURES
TRAVEL & TRAINING
UNIFORMS
Total Expenditures
BUILDINGS & GROUNDS
COMMUNICATION
ELECTRICITY
NATURAL GAS
NEW EQUIPMENT
PROJECTS
Total Expenditures
CEMETERIES
$65,400.00
$5,655.43
$10,946.91
0.00
0.00
0.00
0.00
0.00%
350,000.00
29,364.35
117,279.89
232,720.11
33.51%
6,500.00
52.37
118.14
6,381.86
1.82%
50,000.00
2,423.85
16,865.42
33,134.58
33.73%
0.00
99.96
99.96
(99.96)
0.00%
24,200.00
1,396.82
6,088.56
18,111.44
25.16%
0.00
0.00
0.00
0.00
0.00%
9,500.00
465.57
2,572.70
6,927.30
27.08%
$297,175.33
32.49%
$440,200.00
$33,802.92
$143,024.67
0.00
0.00
0.00
0.00
0.00%
2,500.00
1,822.30
1,822.30
677.70
72.89%
200.00
12.59
49.45
150.55
24.73%
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
1,500.00
48.15
247.99
1,252.01
16.53%
3,300.00
286.52
856.70
2,443.30
25.96%
200.00
119.99
119.99
80.01
60.00%
1,200.00
0.00
0.00
1,200.00
0.00%
PROJECTS
2,700.00
2,106.41
2,087.85
612.15
77.33%
RENTALS
900.00
0.00
0.00
900.00
0.00%
500.00
0.00
0.00
500.00
0.00%
TRAVEL & TRAINING
300.00
80.94
80.94
219.06
26.98%
CHEMICALS
COMMUNICATION
ELECTRICITY
NEW EQUIPMENT
UNIFORMS
Total Expenditures
0.00
0.00
$13,300.00
$4,476.90
0.00
$5,265.22
0.00
0.00%
$8,034.78
39.59%
0.00%
CITY ATTORNEY
LEGAL PUBLICATIONS & PRINTING
0.00
0.00
0.00
0.00
1,000.00
0.00
0.00
1,000.00
0.00%
100,000.00
6,500.00
35,627.50
64,372.50
35.63%
$101,000.00
$6,500.00
$35,627.50
$65,372.50
35.27%
PROFESSIONAL SERVICES
Total Expenditures
48
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
Expenses
To Date
% Spent
YTD
Balance
CITY COMMISSION
COMMUNICATION
0.00
0.00
0.00
0.00
0.00%
FINANCIAL POLICY PROJ-CAPITAL
0.00
0.00
0.00
0.00
0.00%
FINANCIAL POLICY PROJ-CAPITAL
2,844,820.00
464.72
233.12
2,844,586.88
0.01%
1,500.00
0.00
0.00
1,500.00
0.00%
500.00
0.00
0.00
500.00
0.00%
3,000.00
0.00
450.00
2,550.00
15.00%
500.00
0.00
0.00
500.00
0.00%
0.00
0.00
0.00
0.00
0.00%
9,000.00
750.00
3,000.00
6,000.00
33.33%
8,961.02
11,636.72
PROJECTS
SALARIES
TRAVEL & TRAINING
Total Expenditures
CITY MANAGER
COMMUNICATION
18,500.00
$2,877,820.00
$10,175.74
$15,319.84
6,863.28
62.90%
$2,862,500.16
0.53%
3,500.00
187.94
754.19
2,745.81
21.55%
100,000.00
5,104.62
9,780.13
90,219.87
9.78%
0.00
0.00
0.00
0.00
0.00%
2,700.00
138.45
296.49
2,403.51
10.98%
0.00
0.00
0.00
0.00
0.00%
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
ORGANIZATION DEVELOPMENT
0.00
0.00
0.00
0.00
0.00%
29,300.00
250.20
3,293.41
26,006.59
11.24%
CONTINGENCY
EXPENSE ALLOWANCE-CAR
OVERTIME
3,500.00
210.05
743.28
2,756.72
21.24%
0.00
0.00
0.00
0.00
0.00%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
254,290.00
19,652.81
87,617.07
166,672.93
34.46%
SALARIES
TRAVEL & TRAINING
Total Expenditures
ECONOMIC DEVELOPMENT
DOWNTOWN DEVELOPMENT CORP.
JOB BOUNTY
Total Expenditures
23,500.00
$416,790.00
474.43
$26,018.50
3,864.58
$106,349.15
19,635.42
16.45%
$310,440.85
25.52%
0.00%
0.00
0.00
0.00
0.00
15,000.00
0.00
0.00
15,000.00
0.00%
241,205.00
150.00
115,554.06
125,650.94
47.91%
$256,205.00
$150.00
$115,554.06
$140,650.94
45.10%
FINANCE/CITY CLERK
COMMUNICATION
1,100.00
89.85
364.30
735.70
33.12%
CONTINGENCY
5,000.00
0.00
0.00
5,000.00
0.00%
500.00
0.00
0.00
500.00
0.00%
0.00
0.00
0.00
0.00
0.00%
12,000.00
541.50
2,291.00
9,709.00
19.09%
INSURANCE & SURETY BONDS
NEW EQUIPMENT
OVERTIME
PROJECTS
SALARIES
TRAVEL & TRAINING
Total Expenditures
0.00
0.00
0.00
0.00
0.00%
8,300.00
393.10
1,438.60
6,861.40
17.33%
500.00
0.00
35.40
464.60
7.08%
38,000.00
0.00
0.00
38,000.00
0.00%
0.00
0.00
0.00
0.00
0.00%
296,860.00
22,942.25
99,295.14
197,564.86
33.45%
5,500.00
305.74
765.99
4,734.01
13.93%
$263,569.57
28.33%
$367,760.00
$24,272.44
49
$104,190.43
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
Expenses
To Date
% Spent
YTD
Balance
FIRE DEPARTMENT
COMMUNICATION
4,800.00
307.71
1,217.01
3,582.99
25.35%
CONTINGENCY
5,000.00
0.00
0.00
5,000.00
0.00%
EQUIPMENT EXPENSE
0.00
290.40
297.90
(297.90)
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
5,466.05
5,616.05
(5,616.05)
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
1,696.04
(1,696.04)
0.00%
EQUIPMENT EXPENSE
0.00
0.00
49.99
(49.99)
0.00%
EQUIPMENT EXPENSE
0.00
0.00
5.95
(5.95)
0.00%
EQUIPMENT EXPENSE
0.00
69.75
124.16
(124.16)
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
47,000.00
178.51
1,918.52
45,081.48
4.08%
EQUIPMENT EXPENSE
0.00
1,059.53
1,059.53
(1,059.53)
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
0.00
760.67
760.67
(760.67)
0.00%
30,000.00
2,020.04
6,948.00
23,052.00
23.16%
0.00
0.00
(2,754.95)
2,754.95
0.00%
900.00
130.00
130.00
770.00
14.44%
GRANT FUNDING
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
10,000.00
746.22
2,739.01
7,260.99
27.39%
142,500.00
9,946.06
37,402.27
105,097.73
26.25%
22,600.00
1,520.18
11,442.80
11,157.20
50.63%
0.00
0.00
0.00
0.00
0.00%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
27,550.00
224.60
5,517.31
22,032.69
20.03%
34.01%
OVERTIME
PAID PER CALL
SALARIES
963,700.00
69,084.97
327,745.61
635,954.39
TRAINING CERTIFICATION
19,200.00
0.00
303.24
18,896.76
1.58%
TRAVEL & TRAINING
25,800.00
1,925.39
6,366.93
19,433.07
24.68%
9,600.00
2,399.04
3,623.77
5,976.23
37.75%
$1,308,650.00
$96,129.12
$412,209.81
$896,440.19
31.50%
$716,240.00
$67,698.81
$203,392.27
$512,847.73
28.40%
UNIFORMS
Total Expenditures
FLEET MAINTENANCE
Total Expenditures
GOLF COURSE
0.00
0.00
0.00
0.00
0.00%
70,300.00
50,358.99
53,794.45
16,505.55
76.52%
6,100.00
166.24
525.87
5,574.13
8.62%
0.00
0.00
0.00
0.00
0.00%
3,000.00
49.47
62.05
2,937.95
2.07%
28,500.00
3,930.74
7,304.58
21,195.42
25.63%
0.00
0.00
0.00
0.00
0.00%
NATURAL GAS
0.00
0.00
0.00
0.00
0.00%
2,300.00
371.00
520.99
1,779.01
22.65%
CHEMICALS
COMMUNICATION
ELECTRICITY
EQUIPMENT EXPENSE
NEW EQUIPMENT
OFFICE SUPPLIES
400.00
24.46
132.64
267.36
33.16%
33,900.00
5,179.49
12,091.46
21,808.54
35.67%
7,000.00
161.08
427.57
6,572.43
6.11%
PRO SHOP CR CARD ACTIVITY
0.00
(397.19)
(1,416.30)
1,416.30
0.00%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
1,500.00
0.00
0.00
1,500.00
0.00%
17,000.00
1,649.97
10,451.56
6,548.44
61.48%
113,000.00
8,406.85
37,830.85
75,169.15
33.48%
43,400.00
2,171.75
5,304.00
38,096.00
12.22%
1,600.00
0.00
39.00
1,561.00
2.44%
700.00
594.00
737.00
(37.00)
105.29%
$200,894.28
38.88%
OVERTIME
RENTALS
SALARIES
SEASONAL/PART TIME
TRAVEL & TRAINING
UNIFORMS
Total Expenditures
$328,700.00
$72,666.85
50
$127,805.72
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
Expenses
To Date
% Spent
YTD
Balance
HUMAN RESOURCES
COMMUNICATION
1,200.00
62.16
266.38
933.62
22.20%
9,300.00
859.30
2,858.75
6,441.25
30.74%
15,000.00
1,014.06
2,805.20
12,194.80
18.70%
2,650.00
10.00
451.81
2,198.19
17.05%
250.00
0.00
31.73
218.27
12.69%
46,200.00
2,338.00
7,310.50
38,889.50
15.82%
0.00
0.00
0.00
0.00
0.00%
96,950.00
8,792.62
42,018.14
54,931.86
43.34%
9,100.00
323.39
993.39
8,106.61
10.92%
$123,914.10
31.41%
28.38%
ORGANIZATION DEVELOPMENT
OVERTIME
PROJECTS
SALARIES
TRAVEL & TRAINING
Total Expenditures
$180,650.00
$13,399.53
$56,735.90
INFORMATION TECHNOLOGY
COMMUNICATION
3,400.00
205.34
965.02
2,434.98
EQUIPMENT EXPENSE
9,250.00
545.59
765.27
8,484.73
8.27%
3,500.00
66.04
368.35
3,131.65
10.52%
NEW EQUIPMENT
OFFICE SUPPLIES
0.00
0.00
0.00
0.00
0.00%
32,450.00
4,415.63
5,259.63
27,190.37
16.21%
15,000.00
2,669.91
3,106.87
11,893.13
20.71%
146,790.00
12,714.84
79,774.13
67,015.87
54.35%
OVERTIME
1,200.00
63.13
227.28
972.72
18.94%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
245,710.00
18,232.96
82,048.29
163,661.71
33.39%
19,880.00
923.07
4,261.20
15,618.80
21.43%
$300,403.96
37.05%
SALARIES
TRAVEL & TRAINING
Total Expenditures
INTERGOVERNMENTAL ACCOUNT
COMMUNICATION
EQUIPMENT EXPENSE
OFFICE SUPPLIES
Total Expenditures
$477,180.00
$39,836.51
$176,776.04
58,000.00
7,225.51
15,084.62
42,915.38
26.01%
0.00
0.00
0.00
0.00
0.00%
220,500.00
11,810.40
17,919.00
202,581.00
8.13%
24,500.00
291.73
7,819.69
16,680.31
31.92%
3,500.00
$306,500.00
125.40
$19,453.04
850.88
$41,674.19
2,649.12
24.31%
$264,825.81
13.60%
0.00%
MUNICIPAL COURT
0.00
0.00
0.00
0.00
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
OFFICE SUPPLIES
1,200.00
29.17
141.14
1,058.86
11.76%
2,500.00
149.49
564.03
1,935.97
22.56%
OVERTIME
3,000.00
0.00
0.00
3,000.00
0.00%
33,000.00
2,815.00
9,782.00
23,218.00
29.64%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
SAFE RIDE
0.00
0.00
0.00
0.00
0.00%
107,130.00
7,423.60
34,414.86
72,715.14
32.12%
SALARIES
TRAVEL & TRAINING
Total Expenditures
500.00
$147,330.00
0.00
$10,417.26
0.00
$44,902.03
500.00
0.00%
$102,427.97
30.48%
49.77%
P.W.-GENERAL ADMINISTRATION
COMMUNICATION
1,800.00
233.57
895.82
904.18
CONTINGENCY
5,000.00
0.00
161.74
4,838.26
3.23%
4,000.00
384.95
1,397.00
2,603.00
34.93%
OFFICE SUPPLIES
5,000.00
499.15
1,080.01
3,919.99
21.60%
1,250.00
45.50
346.00
904.00
27.68%
500.00
0.00
0.00
500.00
0.00%
20,000.00
1,848.00
1,908.00
18,092.00
9.54%
0.00
0.00
0.00
0.00
0.00%
197,450.00
14,417.49
66,182.61
131,267.39
33.52%
6,315.57
21.06%
$169,344.39
30.31%
OVERTIME
PROJECTS
SALARIES
TRAVEL & TRAINING
Total Expenditures
8,000.00
$243,000.00
1,418.87
1,684.43
$18,847.53
$73,655.61
51
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
PARKS & PLAYGROUNDS
Expenses
To Date
% Spent
YTD
Balance
0.00
0.00
0.00
0.00
0.00%
18,000.00
14,331.53
14,263.53
3,736.47
79.24%
COMMUNICATION
2,500.00
266.44
944.24
1,555.76
37.77%
CONTINGENCY
5,000.00
0.00
0.00
5,000.00
0.00%
0.00
0.00
0.00
0.00
0.00%
8,000.00
1,122.30
3,834.76
4,165.24
47.93%
40,300.00
4,572.08
9,860.60
30,439.40
24.47%
0.00
0.00
0.00
0.00
0.00%
NATURAL GAS
0.00
0.00
0.00
0.00
0.00%
13,200.00
350.00
2,447.00
10,753.00
18.54%
CHEMICALS
ELECTRICITY
EQUIPMENT EXPENSE
NEW EQUIPMENT
OFFICE SUPPLIES
800.00
0.00
124.23
675.77
15.53%
24,000.00
7,314.24
7,810.00
16,190.00
32.54%
OVERTIME
10,000.00
638.69
4,060.72
5,939.28
40.61%
0.00
0.00
0.00
0.00
0.00%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
3,800.00
0.00
0.00
3,800.00
0.00%
13,700.00
2,026.57
3,123.29
10,576.71
22.80%
549,460.00
41,344.32
185,318.11
364,141.89
33.73%
97,920.00
6,094.50
10,922.50
86,997.50
11.15%
TRAVEL & TRAINING
3,200.00
649.00
1,161.00
2,039.00
36.28%
UNIFORMS
5,100.00
1,018.80
1,191.81
3,908.19
23.37%
$79,728.47
$245,061.79
$549,918.21
30.83%
20.58%
RENTALS
SALARIES
SEASONAL/PART TIME
Total Expenditures
PLANNING INSPECTION ENFORCEMEN
COMMUNICATION
$794,980.00
4,000.00
205.47
823.11
3,176.89
600.00
8.98
4.49
595.51
0.75%
1,500.00
272.16
586.74
913.26
39.12%
0.00
0.00
0.00
0.00
0.00%
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
OFFICE SUPPLIES
0.00
0.00
0.00
0.00
0.00%
3,000.00
200.00
175.00
2,825.00
5.83%
10,000.00
454.91
1,298.93
8,701.07
12.99%
0.00
0.00
0.00
0.00
0.00%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
226,150.00
13,934.15
71,133.55
155,016.45
31.45%
0.00
899.63
3,446.76
(3,446.76)
0.00%
14,600.00
372.70
3,749.31
10,850.69
25.68%
EQUIPMENT EXPENSE
OVERTIME
SALARIES
SEASONAL/PART TIME
TRAVEL & TRAINING
UNIFORMS
Total Expenditures
POLICE DEPARTMENT
COMMUNICATION
1,800.00
$261,650.00
0.00
$16,348.00
1,284.95
$82,502.84
515.05
71.39%
$179,147.16
31.53%
14,200.00
793.60
3,013.89
11,186.11
21.22%
5,000.00
0.00
0.00
5,000.00
0.00%
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
12,000.00
203.35
1,682.49
10,317.51
14.02%
21,000.00
375.93
3,480.68
17,519.32
16.57%
0.00
0.00
0.00
0.00
0.00%
6,000.00
189.54
600.52
5,399.48
10.01%
0.00%
CONTINGENCY
ELECTRICITY
GRANT FUNDING
NEW EQUIPMENT
0.00
0.00
0.00
0.00
OFFICE SUPPLIES
2,700.00
144.04
189.78
2,510.22
7.03%
52,000.00
2,805.99
8,961.42
43,038.58
17.23%
150,000.00
2,032.87
22,989.73
127,010.27
15.33%
9,000.00
325.00
5,975.30
3,024.70
66.39%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
RENTALS
0.00
0.00
0.00
0.00
0.00%
SALARIES
2,212,150.00
161,873.21
700,398.06
1,511,751.94
31.66%
TRAVEL & TRAINING
18,200.00
1,034.98
1,792.66
16,407.34
9.85%
UNIFORMS
20,000.00
560.40
2,084.21
17,915.79
10.42%
$1,771,081.26
29.78%
OVERTIME
Total Expenditures
$2,522,250.00
$170,338.91
52
$751,168.74
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
PUBLIC WORKS-SERVICE DIVISION
COMMUNICATION
ELECTRICITY
EQUIPMENT EXPENSE
Expenses
To Date
% Spent
YTD
Balance
1,900.00
142.70
654.41
1,245.59
0.00
0.00
0.00
0.00
34.44%
0.00%
30,000.00
1,995.87
5,055.54
24,944.46
16.85%
160,000.00
15,228.27
43,513.09
116,486.91
27.20%
GRANT FUNDING
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
NATURAL GAS
0.00
0.00
0.00
0.00
0.00%
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
OFFICE SUPPLIES
0.00
0.00
0.00
0.00
0.00%
33,000.00
210.00
7,106.79
25,893.21
21.54%
OVERTIME
15,900.00
35.84
5,423.07
10,476.93
34.11%
0.00
0.00
0.00
0.00
0.00%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
5,000.00
0.00
88.75
4,911.25
1.78%
0.00
0.00
42.92
(42.92)
0.00%
541,770.00
39,248.43
170,429.93
371,340.07
31.46%
SEASONAL/PART TIME
0.00
0.00
0.00
0.00
0.00%
TRANSFERS
0.00
0.00
0.00
0.00
0.00%
TRAVEL & TRAINING
1,800.00
135.36
143.36
1,656.64
7.96%
UNIFORMS
6,200.00
218.24
1,096.86
5,103.14
17.69%
$562,015.28
29.36%
RENTALS
SALARIES
Total Expenditures
QUALITY OF LIFE
Total Expenditures
SOCIAL SERVICES
TRANSFERS
Total Expenditures
SWIMMING POOL
$795,570.00
$57,214.71
$233,554.72
32,532.00
0.00
32,532.00
$32,532.00
$0.00
$32,532.00
164,000.00
0.00
0.00
0.00
$164,000.00
$0.00
0.00
100.00%
$0.00
100.00%
57,000.00
107,000.00
34.76%
0.00
0.00
0.00%
$107,000.00
34.76%
$57,000.00
0.00
0.00
0.00
0.00
0.00%
44,000.00
0.00
0.00
44,000.00
0.00%
0.00
0.00
0.00
0.00
0.00%
EQUIPMENT EXPENSE
10,000.00
0.00
2,112.90
7,887.10
21.13%
CHEMICALS
ELECTRICITY
11,600.00
1,755.54
2,639.31
8,960.69
22.75%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
NATURAL GAS
0.00
0.00
0.00
0.00
0.00%
2,800.00
688.00
688.00
2,112.00
24.57%
NEW EQUIPMENT
36,700.00
1,771.23
1,771.23
34,928.77
4.83%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
RENTALS
0.00
0.00
0.00
0.00
0.00%
5,500.00
372.65
406.21
5,093.79
7.39%
0.00
0.00
0.00
0.00
0.00%
$102,982.35
6.89%
TRAVEL & TRAINING
Total Expenditures
$110,600.00
$4,587.42
$7,617.65
Library
LIBRARY FUND EXPENDITURES
NEIGHBORHOOD REVIT REBATE
5,980.00
0.00
3,385.18
2,594.82
56.61%
1,178,738.00
0.00
629,432.11
549,305.89
53.40%
TAX INCREMENT FINANCING DIST
19,301.00
0.00
8,309.43
10,991.57
43.05%
$0.00
$641,126.72
$562,892.28
53.25%
Total Expenditures
$1,204,019.00
Airport
53
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
AIRPORT FUND EXPENDITURES
COMMUNICATION
Expenses
To Date
% Spent
YTD
Balance
3,120.00
199.27
766.74
2,353.26
CONTINGENCY
99,112.00
0.00
0.00
99,112.00
0.00%
ELECTRICITY
29,960.00
2,332.93
9,707.24
20,252.76
32.40%
30,500.00
1,508.20
9,596.44
20,903.56
31.46%
0.00
5,015.11
2,325.33
(2,325.33)
0.00%
500.00
0.00
0.00
500.00
0.00%
11,800.00
1,485.91
5,492.09
6,307.91
46.54%
997.00
0.00
564.18
432.82
56.59%
0.00
0.00
0.00
0.00
0.00%
24,000.00
2,836.52
7,076.32
16,923.68
29.48%
OVERTIME
2,000.00
126.75
586.77
1,413.23
29.34%
1,000.00
0.00
0.00
1,000.00
0.00%
335,000.00
0.00
0.00
335,000.00
0.00%
15,000.00
(49.00)
(619.58)
15,619.58
-4.13%
GRANT FUNDING
NATURAL GAS
NEW EQUIPMENT
PROJECTS
PROMOTIONS
24.58%
23,000.00
371.75
1,808.99
21,191.01
7.87%
101,285.00
7,744.01
34,437.88
66,847.12
34.00%
SEASONAL/PART TIME
5,000.00
0.00
0.00
5,000.00
0.00%
3,230.00
0.00
1,384.90
1,845.10
42.88%
TRANSFER TO BOND & INTEREST
0.00
0.00
0.00
0.00
0.00%
TRANSFER TO EMPLOYEE BENEFIT
0.00
0.00
0.00
0.00
0.00%
TRANSFER TO GENERAL FUND
0.00
0.00
0.00
0.00
0.00%
9,536.00
0.00
0.00
9,536.00
0.00%
0.00
0.00
0.00
0.00
0.00%
16,000.00
181.44
(519.66)
16,519.66
-3.25%
675.00
0.00
51.19
623.81
7.58%
$639,056.17
10.21%
SALARIES
TRANSFER TO NEW EQUIP. RESERVE
TRANSFERS
TRAVEL & TRAINING
UNIFORMS
Total Expenditures
$711,715.00
$21,752.89
$72,658.83
Employee Benefit
EMPLOYEE BENEFIT EXPENDITURES
CONTINGENCY
100,000.00
0.00
0.00
100,000.00
0.00%
EMPLOYEE RETIREMENT
729,240.00
53,041.14
254,617.26
474,622.74
34.92%
HEALTH INSURANCE
1,719,507.00
71,878.68
453,744.40
1,265,762.60
26.39%
11,497.00
0.00
6,543.88
4,953.12
56.92%
42,400.00
2,229.87
7,949.51
34,450.49
18.75%
0.00
0.00
0.00
0.00
0.00%
630,023.00
42,931.54
192,565.64
437,457.36
30.56%
29,115.00
0.00
16,062.95
13,052.05
55.17%
0.00
0.00
0.00
0.00
0.00%
TRANSFER TO RISK MANAGEMENT
0.00
0.00
0.00
0.00
0.00%
UNEMPLOYMENT COMPENSATION
8,236.00
1,735.87
4,033.83
4,202.17
48.98%
23,756.00
85.91%
$2,358,256.53
31.42%
SOCIAL SECURITY
WORKERS COMPENSATION
Total Expenditures
168,547.00
$3,438,565.00
0.00
$171,817.10
144,791.00
$1,080,308.47
Special Highway
54
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
Expenses
To Date
% Spent
YTD
Balance
SPECIAL HIGHWAY EXPENDITURES
2001 SIDEWALK RAMPS
0.00
0.00
0.00
0.00
0.00%
BUDGETED CAPITAL PROJECTS
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
150.00
(150.00)
0.00%
0.00
0.00
0.00
0.00
0.00%
606,261.00
24,650.00
24,650.00
581,611.00
4.07%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
2,119.68
2,119.68
(2,119.68)
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
50,000.00
0.00
0.00
50,000.00
0.00%
CORR MGT - GENERAL HAYS RD.
0.00
0.00
0.00
0.00
0.00%
CORR MGT-REVERSE ACCESS 48-55
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
TRANSFER TO WATER/SEWER FUND
0.00
0.00
0.00
0.00
0.00%
TRANSFERS
0.00
0.00
0.00
0.00
0.00%
VINE ST.-MILL & OVERLAY--13/27
0.00
0.00
0.00
0.00
0.00%
$629,341.32
4.10%
CONTINGENCY
Total Expenditures
$656,261.00
$26,769.68
$26,919.68
Special Park & Rec
SPECIAL PRK & REC EXPENDITURES
0.00
0.00
0.00
0.00
0.00%
CONTINGENCY
0.00
0.00
0.00
0.00
0.00%
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
745,111.00
200.00
867.50
744,243.50
0.12%
0.00
0.00
0.00
0.00
0.00%
$744,243.50
0.12%
PROJECTS
Total Expenditures
$745,111.00
$200.00
$867.50
SPECIAL ALCOHOL FUND EXPENDITU
CONTINGENCY
189,454.00
0.00
0.00
189,454.00
0.00%
65,200.00
0.00
0.00
65,200.00
0.00%
16,986.00
0.00
0.00
16,986.00
0.00%
40,964.00
0.00
0.00
40,964.00
0.00%
0.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$312,604.00
0.00%
TRANSFERS
Total Expenditures
$312,604.00
55
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
CVB EXPENDITURES
COMMUNICATION
Expenses
To Date
% Spent
YTD
Balance
5,000.00
476.71
1,285.06
3,714.94
314,328.00
0.00
0.00
314,328.00
0.00%
9,000.00
510.38
2,189.99
6,810.01
24.33%
0.00
0.00
0.00
0.00
0.00%
GRANT FUNDING
0.00
0.00
0.00
0.00
0.00%
85,000.00
5,199.30
27,757.76
57,242.24
32.66%
34.53%
CONTINGENCY
ELECTRICITY
NATURAL GAS
25.70%
2,000.00
169.68
690.51
1,309.49
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
OFFICE SUPPLIES
4,000.00
1,506.92
1,928.47
2,071.53
48.21%
55,000.00
3,940.00
25,692.46
29,307.54
46.71%
OVERTIME
1,500.00
0.00
567.34
932.66
37.82%
PROJECTS
31,500.00
0.00
0.00
31,500.00
0.00%
PROMOTIONS
40,000.00
5,777.25
14,393.36
25,606.64
35.98%
105,000.00
50,291.01
50,291.01
54,708.99
47.90%
5,000.00
0.00
0.00
5,000.00
0.00%
201,351.00
14,466.69
68,404.23
132,946.77
33.97%
RENTALS
SALARIES
SEASONAL/PART TIME
9,000.00
348.00
609.00
8,391.00
6.77%
73,348.00
0.00
0.00
73,348.00
0.00%
53,550.00
0.00
0.00
53,550.00
0.00%
2,760.00
0.00
0.00
2,760.00
0.00%
0.00
0.00
0.00
0.00
0.00%
6,000.00
238.46
1,106.31
4,893.69
18.44%
$808,421.50
19.43%
TRANSFERS
TRAVEL & TRAINING
Total Expenditures
$1,003,337.00
$82,924.40
$194,915.50
LIBRARY EMP. BENEFIT EXPENDITU
769.00
0.00
437.68
331.32
56.92%
151,900.00
0.00
81,409.54
70,490.46
53.59%
2,512.00
0.00
1,074.37
1,437.63
42.77%
$0.00
$82,921.59
$72,259.41
53.44%
Total Expenditures
$155,181.00
Risk Management
RISK MGT. FUND EXPENDITURES
CONTINGENCY
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
$0.00
0.00%
GOLF COURSE IMPR. EXPENDITURES
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00%
0.00
0.00
3,751.82
(3,751.82)
0.00%
$0.00
$0.00
$3,751.82
($3,751.82)
0.00%
Total Expenditures
Total Expenditures
Park Development
PARK DEVELOPMENT EXPENDITURES
CONTINGENCY
Total Expenditures
0.00
0.00
0.00
0.00
0.00%
5,027.00
0.00
0.00
5,027.00
0.00%
$5,027.00
$0.00
$0.00
$5,027.00
0.00%
Sports Complex
SPORTS COMPLEX-EXPENDITURES
0.00
0.00
0.00
0.00
0.00%
0.00
150.00
150.00
(150.00)
0.00%
$0.00
$150.00
$150.00
($150.00)
0.00%
Total Expenditures
56
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
Expenses
To Date
% Spent
YTD
Balance
STORMWATER MANAGEMENT EXPENDIT
COMMUNICATION
800.00
53.32
105.25
694.75
13.16%
500.00
0.00
34.90
465.10
6.98%
NEW EQUIPMENT
20,000.00
0.00
0.00
20,000.00
0.00%
OFFICE SUPPLIES
500.00
0.00
76.95
423.05
15.39%
12.35%
5,000.00
617.64
617.64
4,382.36
PROJECTS
276,676.00
0.00
3,711.75
272,964.25
1.34%
SALARIES
48,384.00
4,153.84
15,576.90
32,807.10
32.19%
17,635.00
0.00
0.00
17,635.00
0.00%
31,025.00
0.00
0.00
31,025.00
0.00%
1,480.00
0.00
0.00
1,480.00
0.00%
TRAVEL & TRAINING
2,500.00
68.02
116.02
2,383.98
4.64%
$384,260.59
5.00%
Total Expenditures
$404,500.00
$4,892.82
$20,239.41
Bond & Interest
BOND & INTEREST EXPENDITURES
BOND PRINCIPAL
870,000.00
0.00
0.00
870,000.00
0.00%
60,000.00
0.00
0.00
60,000.00
0.00%
0.00
0.00
0.00
0.00
0.00%
474,925.00
0.00
237,462.51
237,462.49
50.00%
INTEREST ON TEMPORARY NOTE
0.00
0.00
0.00
0.00
0.00%
INTEREST ON TIF
0.00
0.00
0.00
0.00
0.00%
153,872.00
0.00
0.00
153,872.00
0.00%
3,593.00
0.00
2,045.00
1,548.00
56.92%
0.00
0.00
0.00
0.00
0.00%
23,298.00
0.00
5,019.76
18,278.24
21.55%
CASH BASIS RESERVE
ECONOMIC DEVELOPMENT BONDS
INTEREST COUPONS
LEVY STABILIZATION
TRANSFER TO RESERVE FOR TIF
Total Expenditures
0.00
0.00
$1,585,688.00
$0.00
0.00
$244,527.27
0.00
0.00%
$1,341,160.73
15.42%
(78,344.01)
0.00%
($78,344.01)
0.00%
TDD Sales Tax
TDD SLS TAX EXPENDITURES
Total Expenditures
0.00
15,173.16
78,344.01
$0.00
$15,173.16
$78,344.01
H DEPOT ECON DEV BND-EXPENDITU
BOND PRINCIPAL
INTEREST COUPONS
Total Expenditures
95,000.00
0.00
0.00
95,000.00
0.00%
113,099.00
0.00
56,549.39
56,549.61
50.00%
0.00
0.00
$208,099.00
$0.00
0.00
$56,549.39
0.00
0.00%
$151,549.61
27.17%
0.00
0.00%
$0.00
0.00%
48TH/ ROTH AVE CID-EXPENDITURE
Total Expenditures
0.00
0.00
0.00
$0.00
$0.00
$0.00
Water & Sewer
DEBT SERVICE
INT-REVENUE BND PAYMENT 2009A
146,055.00
12,171.25
48,685.00
97,370.00
33.33%
10,110.00
842.50
3,370.00
6,740.00
33.33%
399,393.00
33,049.66
133,742.03
265,650.97
33.49%
PRINCIPAL PAYMENT-SLS TX BOND
0.00
0.00
0.00
0.00
0.00%
PWWSD #15
0.00
0.00
0.00
0.00
0.00%
50,000.00
4,166.67
16,666.68
33,333.32
33.33%
INTEREST-REVENUE BOND
PRINCIPAL & INT. REVOLVING LOA
REV BOND PAYMENT 2009-A
REVENUE BOND PAYMENT
290,000.00
24,166.67
96,666.68
193,333.32
33.33%
SALES TAX BOND ISSUE-INTEREST
0.00
0.00
0.00
0.00
0.00%
UNAMORITIZED 1996 BOND IS.COST
0.00
0.00
0.00
0.00
0.00%
WATER EXPLORATION
0.00
0.00
0.00
0.00
0.00%
$596,427.61
33.40%
Total Expenditures
$895,558.00
$74,396.75
$299,130.39
DEBT SERVICE - SALES TAX
PRINCIPAL PAYMENT-SLS TX BOND
0.00
0.00
0.00
0.00
0.00%
PWWSD #15
0.00
0.00
0.00
0.00
0.00%
SALES TAX BOND ISSUE-INTEREST
0.00
0.00
0.00
0.00
0.00%
TRANSFER-SALES TAX RESERVE
0.00
0.00
0.00
0.00
0.00%
UNAMORITIZED 1996 BOND IS.COST
0.00
0.00
0.00
0.00
0.00%
WATER EXPLORATION
0.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
$0.00
0.00%
Total Expenditures
57
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
W/S NON-OPERATING EXPENDITURES
CAPITAL EXPENDITURES
CLEAN DRINKING WATER FEE
CONTINGENCY
GRANT FUNDING
INTEREST ON METER DEPOSITS
PROJECTS
R-9 RANCH EXPENDITURES
Expenses
To Date
% Spent
YTD
Balance
0.00
0.00
0.00
0.00
0.00%
20,500.00
0.00
8,492.91
12,007.09
41.43%
5,000.00
408.12
259.03
4,740.97
5.18%
0.00
0.00
0.00
0.00
0.00%
5,000.00
74.69
300.20
4,699.80
6.00%
0.00
884.39
3,396.28
(3,396.28)
0.00%
25,000.00
1,500.00
6,100.00
18,900.00
24.40%
262,150.00
20,176.95
20,776.95
241,373.05
7.93%
0.00
0.00
0.00
0.00
0.00%
TRANSFER TO CAPITAL IMPROVEMEN
0.00
0.00
0.00
0.00
0.00%
390,788.00
0.00
0.00
390,788.00
0.00%
892,745.00
0.00
0.00
892,745.00
0.00%
55,925.00
0.00
0.00
55,925.00
0.00%
TRANSFER TO STORMWATER MGT
44,500.00
0.00
0.00
44,500.00
0.00%
2,526,470.00
0.00
0.00
2,526,470.00
0.00%
TRNSF TO GEN. FROM WA SLS TX
482,012.00
0.00
0.00
482,012.00
0.00%
WATER TAPS, HYDRANTS, METERS
120,655.00
8,628.85
12,101.91
108,553.09
10.03%
$4,779,317.72
1.06%
TRANSFER-SALES TAX RESERVE
Total Expenditures
WASTEWATER TREATMENT & COLL.
CHEMICALS
$4,830,745.00
$31,673.00
$51,427.28
61,164.00
5,178.44
21,272.84
39,891.16
34.78%
5,073.00
192.89
844.66
4,228.34
16.65%
157,469.00
12,735.73
51,672.20
105,796.80
32.81%
EQUIPMENT EXPENSE
56,417.00
4,371.89
7,871.94
48,545.06
13.95%
22,704.00
1,482.93
4,394.25
18,309.75
19.35%
0.00
0.00
0.00
0.00
0.00%
57,852.00
2,951.01
13,353.60
44,498.40
23.08%
59.98%
COMMUNICATION
ELECTRICITY
NATURAL GAS
OFFICE SUPPLIES
600.00
221.22
359.86
240.14
33,000.00
883.95
1,832.90
31,167.10
5.55%
OVERTIME
15,000.00
605.79
6,086.99
8,913.01
40.58%
17,654.00
722.00
3,171.66
14,482.34
17.97%
0.00
0.00
0.00
0.00
0.00%
5,000.00
605.63
1,996.67
3,003.33
39.93%
489,360.00
36,289.46
163,453.07
325,906.93
33.40%
16,250.00
68.00
675.75
15,574.25
4.16%
2,905.00
750.32
1,035.32
1,869.68
35.64%
PROJECTS
SALARIES
SEASONAL/PART TIME
TRAVEL & TRAINING
UNIFORMS
Total Expenditures
4,074.00
223.74
791.92
3,282.08
19.44%
$665,708.37
29.52%
104,284.60
341,567.40
23.39%
1,773.44
2,326.56
43.25%
17,699.73
71,932.31
158,857.69
31.17%
62,735.00
1,798.02
20,759.55
41,975.45
33.09%
42,000.00
3,428.53
8,368.86
33,631.14
19.93%
0.00
0.00
0.00
0.00
0.00%
3,150.00
0.00
0.00
3,150.00
0.00%
12,840.00
1,630.23
5,770.05
7,069.95
44.94%
40.25%
$944,522.00
$67,283.00
$278,813.63
445,852.00
33,259.74
4,100.00
573.70
230,790.00
EQUIPMENT EXPENSE
WATER PRODUCTION & DIST.
CHEMICALS
COMMUNICATION
ELECTRICITY
NATURAL GAS
OFFICE SUPPLIES
1,030.00
103.90
414.56
615.44
91,717.00
2,848.59
6,659.13
85,057.87
7.26%
OVERTIME
20,250.00
1,005.94
6,456.15
13,793.85
31.88%
15,540.00
0.00
472.00
15,068.00
3.04%
7,000.00
0.00
0.00
7,000.00
0.00%
0.00
0.00
0.00
0.00
0.00%
16,500.00
0.00
374.19
16,125.81
2.27%
468,183.00
35,887.31
168,271.04
299,911.96
35.94%
PROJECTS
RENTALS
SALARIES
SEASONAL/PART TIME
16,250.00
1,594.50
5,186.00
11,064.00
31.91%
TRAVEL & TRAINING
3,000.00
950.60
1,077.60
1,922.40
35.92%
UNIFORMS
5,000.00
201.38
802.38
4,197.62
16.05%
$1,043,335.14
27.84%
Total Expenditures
$1,445,937.00
$100,982.17
$402,601.86
Solid Waste
58
Period (Month) =
4.00
Expenses
Current Mo.
Budgeted
2011
SOLID WASTE FUND EXPENDITURE
COMMUNICATION
CONTINGENCY
DEBT SERVICES
DEPRECIATION EXPENSE
ELECTRICITY
EQUIPMENT EXPENSE
Expenses
To Date
% Spent
YTD
Balance
870.00
59.75
277.32
592.68
5,000.00
0.00
0.00
5,000.00
31.88%
0.00%
56,000.00
27,996.40
27,996.40
28,003.60
49.99%
0.00
0.00
0.00
0.00
0.00%
3,988.00
239.65
1,027.81
2,960.19
25.77%
9,900.00
557.62
2,295.90
7,604.10
23.19%
18,240.00
566.68
2,166.36
16,073.64
11.88%
4,000.00
0.00
0.00
4,000.00
0.00%
NATURAL GAS
3,540.00
598.68
1,948.33
1,591.67
55.04%
NEW EQUIPMENT
0.00
0.00
0.00
0.00
0.00%
OFFICE SUPPLIES
500.00
0.00
0.00
500.00
0.00%
367,960.00
27,201.00
76,888.31
291,071.69
20.90%
OVERTIME
5,500.00
298.51
1,272.46
4,227.54
23.14%
0.00
0.00
0.00
0.00
0.00%
PROJECTS
0.00
0.00
0.00
0.00
0.00%
RENTALS
3,500.00
0.00
0.00
3,500.00
0.00%
3,600.00
0.00
1,519.97
2,080.03
42.22%
316,408.00
23,039.84
103,382.63
213,025.37
32.67%
0.00
0.00
0.00
0.00
0.00%
141,823.00
0.00
0.00
141,823.00
0.00%
240,000.00
0.00
0.00
240,000.00
0.00%
88,349.00
0.00
0.00
88,349.00
0.00%
TRANSFER TO WATER/SEWER FUND
0.00
0.00
0.00
0.00
0.00%
TRANSFERS
0.00
0.00
0.00
0.00
0.00%
600.00
38.94
250.92
349.08
41.82%
UNIFORMS
3,500.00
(193.95)
611.37
2,888.63
17.47%
UTILITY-WATER
1,200.00
0.00
0.00
1,200.00
0.00%
$1,054,840.22
17.23%
0.00
0.00%
$0.00
0.00%
SALARIES
SEASONAL/PART TIME
TRANSFER TO RESERVES
TRAVEL & TRAINING
Total Expenditures
$1,274,478.00
$80,403.12
$219,637.78
FIRE INS TRUST EXPENDITURES
Total Expenditures
Grand Totals
0.00
0.00
0.00
$0.00
$0.00
$0.00
$32,749,654.00
$1,456,136.18
59
$6,837,758.22
$25,911,895.78
20.88%
Period (Month) =
4.00
60
CITY OF HAYS
AGENDA ITEM COVER SHEET
COMMISSION AGENDA ITEM NO. 5A
MEETING DATE: 5-26-11
TOPIC:
Mayoral Appointments
ACTION REQUESTED:
Consider approving Mayoral appointments to the Airport Advisory Committee, Hays Area Board of Zoning
Appeals, Hays Area Planning Commission, Hays Beautification Committee, Hays Public Library Board, Public
Wholesale Water Supply District #15 Board and Sister Cities Advisory Board.
NARRATIVE:
The following proposed appointments will be presented for approval at the May 26, 2011 City Commission meeting.
Airport Advisory Committee
Don Benjamin – unexpired term to expire 4-30-12 (1st term)
Mike Konz – 3-year term to expire 4-30-14 (1st term)
Errol Wuertz – 3-year term to expire 4-30-14 (4th term)
Hays Area Board of Zoning Appeals
Dana Cunningham – term to expire 5-1-13 (6th term)
Bill Wilson – term to expire 5-1-13 (1st term)
Hays Area Planning Commission
Jim Fouts – 3-year term to expire 4-30-14 (4th term)
Jake Glover – 3-year term to expire 4-30-14 (1st term)
Lawrence Gould – 3-year term to expire 4-30-14 (10th term)
Emery Jennings – 3-year term to expire 4-30-14 (2nd term)
Hays Beautification Committee
Vaughn O’Dea – 3-year term to expire 8-1-14 (1st term)
Hays Public Library Board
David Dunn – 4-year term to expire 4-30-15 (2nd term)
Public Wholesale Water Supply District #15 Board
Joe Glassman – 3-year term to expire 3-1-14 (4th term)
James Leiker – 3-year term to expire 3-1-14 (2nd term)
Sister Cities Advisory Board
Avi Kempinski – unexpired term to expire 1-1-13 (1st term)
PERSON/STAFF MEMBER(S) MAKING PRESENTATION:
Mayor Wasinger
ADMINISTRATION RECOMMENDATION:
N/A
COMMITTEE RECOMMENDATION(S):
N/A
ATTACHMENTS:
Applications
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
CITY OF HAYS
COMMISSION AGENDA ITEM NO. 5B
TOPIC:
Mayoral Appointment Recommendation
ACTION REQUESTED:
Receive Mayor Wasinger’s proposed appointment to the Ellis County Wellhead Protection Committee.
NARRATIVE:
The following proposed appointment will be presented for approval at the June 9, 2011 City Commission
meeting.
Ellis County Wellhead Protection Committee
Bill Wilson – 3-year term to expire 5-1-14 (2nd term)
Mayor Wasinger
N/A
N/A
ATTACHMENTS:
Application submitted
77
CITY OF HAYS
APPLICATION FOR SERVING ON A CITY BOARD OR COMMITTEE
Email: [email protected]
Date: 3/23/2011
Name: bill wilson
Address: 2309 fort
Day Time Phone Number: 785-623-1711
Evening Phone Number: 785-623-1711
Place of Employment: self employed (wilson appraisal service)
How long have you been a Resident of Hays: 48 years
Name of Board(s) you are interested in serving on: board of zoning appeals
How much time could you devote per month: open
Are you related to anyone who is currently serving on a Board/Committee?: No
If Yes, Explain:
Briefly describe why you are interested in serving on a Board/Committee for the
City of Hays: I have wanted to serve on a board committee for some time.
Please list any groups or activities that you participate in, or have previously
participated in, that demonstrates your involvement in the community: well head
committee and chamber.
78
CITY OF HAYS
COMMISSION AGENDA ITEM NO. 6
TOPIC:
Hays Neighbors’ Walkway Rehabilitation and Accessibility Project
ACTION REQUESTED:
Consider approving a request from Hays Neighbors for funding for a Walkway Rehabilitation
and Accessibility Project in Hays.
NARRATIVE:
When this issue was last brought to the City Commission, the Hays Neighbors group
indicated they were going to solicit bids for the necessary sidewalk repairs in the area and
come up with a formal cost estimate for the project. They wanted to get formal Commission
approval for this cost estimate before submitting the grant proposal. Bids have been received
and the total City contribution of $29,588.54 is about $4,000 less than originally estimated for
the project.
Paul Wildeman, Hays Neighbors Treasurer
N/A
Approval by Hays Neighbors Group
ATTACHMENTS:
Letter/Information from Paul Wildeman
Map
79
80
81
82
CITY OF HAYS
TOPIC:
2011 Fireworks Resolution
ACTION REQUESTED:
Consider approving Resolution No. 2011-008 setting the days and hours for consumer use of
fireworks within the city limits for 2011.
NARRATIVE:
The City of Hays shall adopt a resolution prior to June 15th of every year setting the days and
hours for the consumer use of fireworks within the city limits. Staff is recommending allowing
use between 10:00 am and midnight on July 1st-5th.
Don Scheibler, Chief of Police
Gary Brown, Fire Chief
Commission is to review the Resolution as prepared by City Attorney John Bird and set the
dates and times for use of fireworks
None
ATTACHMENTS:
Resolution No. 2011-008 setting the days and hours for consumer fireworks within the city
limits as prepared by City Attorney John Bird.
Fireworks Safety Info.
83
Commission Work Session Agenda
Memo
From:
Don Scheibler, Police Chief
Meeting:
May 19, 2011
Subject:
2011 Fireworks Resolution
Person(s)
Responsible:
Don Scheibler, Police Chief
Gary Brown, Fire Chief
Summary
According to the Hays Municipal Code, every year prior to June 15th the City
Commission shall set by resolution the dates and hours of consumer use of fireworks
within the city limits of the City of Hays.
Fireworks sales are allowed as per Kansas state statute from June 27th through July 5th.
The Commission authorized consumer use from July 3rd through the 5th from 10:00 am
to Midnight each day for 2008 and 2009. For 2010, the Commission allowed consumer
use from July 3rd through July 5th from 10:00 am to Midnight on the 3rd and 4th, and
10:00 am to 10:00 pm on the 5th.
For 2011, staff is recommending the Commission allow the consumer use of fireworks
from 10:00 am to Midnight on July 1st through July 5th.
Background
In January of 2008 the City Commission modified Sec.32-76 Fireworks Sales of the city
code, allowing the city to set certain days and hours for the consumer use of fireworks
within the city limits of Hays. This can be accomplished by resolution prior to June 15 of
each year. The intent of the City Commission was to coordinate the use of fireworks with
Ellis County for uniform enforcement. Sec.32-76 of the city code also states that the sale
of fireworks shall be permitted within the city limits as provided by state law, between
June 27th and July 5th.
In October of 2009 the City Commission again modified Sec. 32-76 Fireworks Sales of
the city code, making it legal to purchase and use any fireworks that are legal in Kansas
as outline by Kansas state statute. Those fireworks that are illegal by Kansas state statute
are also illegal for use within the city limits of Hays.
84
Discussion
I have met with Ellis County Sheriff Ed Harbin and with Ellis County Rural Fire Chief
Dick Klaus and have discussed setting the dates for use of fireworks in Hays and Ellis
County with both. At this time, neither the Sheriff nor the Rural Fire Chief is prepared to
make a recommendation to the County Commission concerning allowing the consumer
use of fireworks in the county. A decision will be made sometime in June, based on
pasture conditions and rainfall. Both the Sheriff and the Rural Fire Chief agreed that
should the county allow the consumer use of fireworks, it would most likely be from July
1st through July 5th. They both stressed the importance of allowing consumer use of
fireworks on the 5th since it is still legal to sell fireworks on that date. We discussed the
time restrictions for discharging fireworks of 10:00 am to Midnight. Both saw merit in
these time limitations, but also expressed that out in the middle of the country, the noise
was not as much an issue as it is within the city limits of Hays.
In comparison to 2009, the number of firework related complaints received by the police
department in 2010 started out much lower, until 10:00 pm on July 5th, when calls greatly
increased. Many people shooting fireworks were apparently not aware of the shortened
shooting hours on the 5th. They believed the Midnight time limit was in effect for all three
nights of shooting. Some residents however, were aware of the shorter time frame and the
calls began coming into the communication center immediately at 10:00 pm on the 5th.
Dispatch received 22 of the total 74 fireworks complaints in a little over an hour time
span from 10:00 pm to 11:16 pm on July 5th. Not having consistent times for all three
nights may have been the cause for the disproportionately large number of calls after
10:00 pm on July 5th.
The Fourth of July holiday weekend will begin on Friday, July 1st and will run through
Monday, July 4th. The Sheriff and Rural Fire Chief have expressed their desire to allow
fireworks on July 5th. Therefore the city staff recommends allowing the consumer use of
fireworks on July 1st through July 5th. The staff also recommended that the hours of
allowable discharge be from 10:00 am to Midnight.
Legal Consideration
There are no legal obstacles to adopting the proposed resolution.
Financial Consideration
There are no financial considerations with this request.
Options
The City Commission has the following options:
Option 1:
The City Commission may allow the discharge of fireworks within the
city limits during July 1st – 5th during the hours set by the Commission
Option 2:
The City Commission may choose to further restrict or increase the days.
Option 3:
The City Commission may choose not to allow fireworks for 2011
85
Recommendation
City Staff recommends the City Commission allow the consumer use of fireworks from
10:00 am to Midnight on July 1st through July 5th.
Action Requested
The City Commission will need to set the days and hours for the consumer use of
fireworks within the city limits by resolution prior to June 15, 2010.
Supporting Documentation
Resolution for the Commission to consider, setting the days and hours for consumer use
of fireworks within the city limits of the City of Hays, Kansas for 2011.
Flyer to be provided to all fireworks vendors to be given to their consumers.
86
RESOLUTION NO. 2011-008
A RESOLUTION SETTING THE DAYS AND HOURS FOR
CONSUMER USE OF FIREWORKS WITHIN THE CITY
LIMITS OF THE CITY OF HAYS, KANSAS FOR 2010.
__________________________________________________________________
WHEREAS, the Governing Body of the City of Hays, Kansas, pursuant to Sec. 32-76 of the
Code of Ordinances, is to set days and hours for consumer use of fireworks within the city limits of
the City of Hays, by resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF HAYS, KANSAS, that it is necessary to set days and hours for consumer use of fireworks within
the city limits of the City of Hays for 2011; and the City hereby sets those days and hours, as
follows:
Friday, July 1, 2011
Saturday, July 2, 2011
Sunday, July 3, 2011
Monday, July 4, 2011
Tuesday, July 5, 2011
Hours:
Hours:
Hours:
Hours:
Hours:
10:00 a.m. to 12:00 a.m.
10:00 a.m. to 12:00 a.m.
10:00 a.m. to 12:00 a.m.
10:00 a.m. to 12:00 a.m.
10:00 a.m. to 12:00 a.m.
This resolution shall be effective upon its passage.
Adopted by the Commission on the 26th day of May, 2011.
__________________________________
BARBARA K. WASINGER
Mayor
ATTEST:
______________________________
DORIS WING
City Clerk
(SEAL)
87
RESOLUTION NO. 2011-008
Page 2
X:\GBBS Client Files\City of Hays\Resolutions\Fireworks Resolution (5-26-11).doc
88
City of Hays
Fireworks Safety 2011
All consumer fireworks that are legal in Kansas are
approved for sale and use in the City of Hays.
Fireworks sales are permitted from June 27 to July 5.
Fireworks can be used in the city from 10 AM
to midnight on:
 Friday, July 1
 Saturday, July 2
 Sunday, July 3
 Monday, July 4
 Tuesday, July 5.
State law prohibits fireworks from being ignited or discharged:
 From a moving or stationary vehicle.
 On a public street or right-of-way.
 Within 100 feet of a hospital or nursing home or fireworks sales
location.
 Within 50-feet of a fuel pump or gas station.
Bottle rockets or other skyrockets mounted on a stick or wire are
prohibited.
Fireworks are to be used outdoors only.
Persons younger than 12 years old should not use
fireworks.
Only use fireworks as intended. Don’t try to alter or
combine fireworks.
Fireworks and alcohol don’t mix. Have a designated shooter.
Keep a hose, water bucket or fire extinguisher handy when using
fireworks.
Call 911 promptly if a person is injured or a fire is started by
fireworks.
Practice courtesy and respect. Clean-up your fireworks debris.
Avoid disturbing your neighbors when you use fireworks.
89
90
CITY OF HAYS
TOPIC:
Bickle-Schmidt Sports Complex Communication Services RFP Award
ACTION REQUESTED:
Staff requests the City Commission enter into a contract with Nex-Tech for Communication
Services at the Bickle-Schmidt Sports Complex.
NARRATIVE:
Communication services for the Bickle-Schmidt Sports Complex were considered during
design and construction. Conduit is currently in place for these services. The Project
Development Advisory Committee (PDAC) and staff developed a RFP for these services to
be provided at no cost to the city. On April 18th proposals were opened from Nex-Tech and
Eagle Communications. Both companies meet the minimum requirements. Eagle
Communications did not submit items for Option 2. Nex-Tech provided additional products,
services and a monetary contribution of $25,000 for Option 2.
Staff is recommending a contract with Nex-Tech for Communication services at the BickleSchmidt Sports Complex.
Paul Briseno, Assistant City Manager
N/A
N/A
ATTACHMENTS:
Staff Memo
Nex-Tech Proposal
Eagle Communications Proposal
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Memo
From:
Meeting:
May 19, 2011
Subject:
Bickle-Schmidt Sports Complex Communication
Services Request for Proposals Award
Person(s)
Responsible:
Summary
Communication services for the Bickle-Schmidt Sports Complex were considered during
design and construction. Conduit is currently in place for these services. Identified
communication necessities include internet and telephone services. The Project
Development Advisory Committee (PDAC) and staff have developed a RFP for these
services to be provided at no cost to the city.
On April 18th proposals were opened from Nex-Tech and Eagle Communications. Staff’s
summary of proposals is detailed below. Both companies meet the minimum
requirements. Eagle Communications did not submit items for section 2. Nex-Tech
provided additional products, services and monetary contribution within section 2.
Staff recommends the City Commission award the Communication Services Contract for
the Bickle-Schmidt Sports Complex to Nex-Tech.
Background
The Bickle-Schmidt Sports Complex naming rights process realized an opportunity to
gain necessary communication through the exchange of promotion and marketing.
The PDAC and staff developed a request for proposals for communication services to
meet the daily operations and business needs of City and Hays Recreation Commission
staff. The RFP were publicly solicited March 23 and a pre-bid meeting was held March
31. Proposals were received April 18th from Nex-Tech and Eagle Communications.
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Discussion
The proposal requests services and hardware for telephone, cable/equivalent, and WiFi
provided free to the city for five years. Proposals responded to two sections. These
sections contain necessary communication and an optional section which includes a
monetary contribution.
Option 1
Both companies met the minimum requirements outlined within the first section.
Nex-Tech


Eagle Communications

Hardwire to each facility - 3 concessions,
1 maintenance
o 5 Phone Lines - 3 to concessions, 2 to
maintenance
o 4 Internet Lines - (20 Mbps) 3 to
concessions, 1 to maintenance
5 WiFi access points with industrial
strength at 20 Mbps

Option 2
Nex-Tech








Hardwire to each facility - 3 concessions,
1 maintenance
o 8 Phone Lines
o 4 Internet Lines - (50 Mbps) - 3 to
concessions, 1 to maintenance
4 WiFi access points for connectivity
throughout facility at 25 Mbps
Eagle Communications

TV service to concessions & maintenance
facility
3-32” or 3-42” outdoor LCD TV’s for
exterior or interior of concessions
Toll free number
Security & video surveillance system
Up to 3 Mobile Apps: Android-Apple
Website
Total Notify System
Monetary Contribution-$25,000
No Proposal
Additional:
 Nex-Tech Directory Advertising
 Nex-Tech Classified Banner
 TV Advertising
 Cable Bulletin Board Notifications
Eagle Communications did not include any “optional Contributions” as part of their bid.
Nex-Tech’s proposal included a number of items and services detailed in section 2,
including a $25,000 monetary contribution. Furthermore, Nex-Tech supplied additional
services not requested within the proposal.
The ancillary services, materials and monetary contribution noted in Nex-Tech’s option 2
will assist in marketing the facility, protect the community’s investment, increase
communication and partially fund construction alternates.
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Nex-Tech noted if none of option 2 is selected the $25,000 contribution will increase to
$35,000 total. Staff believes the services outlined in option 2 are more valuable than the
additional monetary contribution ($10,000 total/$2,000 annually) when considering the
potential gain in operational revenues through additional marketing tools as well as
securing the public’s investment.
Legal Consideration
There are no known legal obstacles to proceeding as proposed by staff.
This proposal provides communication services for the Bickle-Schmidt Sports Complex
without using operational or construction funds. Nex-Tech proposal offers a $25,000
monetary contribution over 5 years which will increase the projects contingency to
$91,161.
Options
The City Commission has the following options:
1. Recommend a contract with Nex-Tech for Communication Services at the BickleSchmidt Sports Complex contingent upon the City Manager and City Attorney
approval
2. Provide further guidance to City Staff
3. Do nothing
Recommendation
City staff recommends a contract with Nex-Tech for Communication Services at the
Bickle-Schmidt Sports Complex to include all options outlined within their proposal
including a $25,000 monetary contribution.
Action Requested
Staff requests City Commission enter into a contract with Nex-Tech for Communication
Services at the Bickle-Schmidt Sports Complex.
Attachment A: Nex-Tech Proposal
Attachment B: Eagle Communications Proposal
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CITY OF HAYS
TOPIC:
Addendum to the Memorandum of Agreement with the Hays Fraternal Order of Police (FOP)
Lodge 48 Inc. for 2012
ACTION REQUESTED:
Staff requests that the Hays City Commission authorize the Mayor, City Manager, and Police
Chief to sign the 2012 Addendum to the 2010 thru 2012 FOP Lodge 48 Contract.
NARRATIVE:
The FOP contract contains annual openers for Section 10 Health Insurance, Section 16
Wages and Section 28 Administration of the Pay Plan. These sections can be opened by
either party on an annual basis. The City of Hays and the Fraternal Order of Police Lodge 48
Inc. have reached agreement for fiscal year 2012 on these sections. The Addendum states
the City will continue to budget $9,500 per average employee to provide family health
insurance, allows for a 2% COLA and 2% merit adjustment.
The 2012 financial impact to the General Fund is $87,667 and $16,031 within the Employee
Benefit Mill levy. The total increase for this proposal is $104,614.
City staff recommends that the City Commission approve the Addendum to the contract for
2012 with the Hays Fraternal Order of Police Lodge 48 Inc.
N/A
ATTACHMENTS:
Staff Memo
Addendum to Agreement between the City of Hays and the FOP Lodge 48 Inc.
119
Memo
From:
Meeting:
May 19, 2011
Subject:
Addendum to the FOP Union Contract
Person(s)
Responsible:
Summary
The City of Hays and the Fraternal Order of Police Lodge 48 Inc. have an agreement for
fiscal year 2012 on Health Insurance, Wages, and Administration of the Pay Plan. The
agreement states the City will continue to budget $9,500 per average employee to provide
family health insurance, allows for a 2% COLA and 2% merit adjustment.
Background
The FOP contract contains annual openers for Section 10 Health Insurance, Section 16
either party on an annual basis.
Discussion
The City and FOP began the meet and confer process in March of 2011 to discuss the
openers for the 2012 contract. Three meetings were held. For fiscal year 2012 the per
average employee health insurance of $9,500 continues the City Commission’s set cap. A
2% COLA and 2% merit adjustment is also provided.
Legal Consideration
There are no known legal obstacles to proceeding as Staff has proposed.
The City of Hays will budget $9500 per average employee for family health insurance in
2012. This is the same amount budgeted in 2011, and will result in no increase in
insurance expenditures budgeted. The 2% COLA and 2% merit expense will be
counterbalance with projected increased sales tax revenues.
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Options
The City Commission has the following options;
1. Adopt the agreement between the City of Hays and the FOP,
Fraternal Order of Police Lodge 48 Inc.
2. Reject the agreement between the City of Hays and the FOP, Fraternal Order
of Police Lodge 48 Inc. and give staff further direction
3. Take no action
Recommendation
Staff recommends the agreed upon language for the 2012 addendum between the City of
Hays and FOP Fraternal Order of Police Lodge 48 Inc.
Action Requested
Staff requests that the Hays City Commission authorize the Mayor, City Manager, and
Police Chief to sign the 2012 Addendum to the 2010 thru 2012 Union Contract.
Addendum to Agreement between the City of Hays and the FOP
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ADDENDUM TO AGREEMENT
BETWEEN
CITY OF HAYS
AND
FRATERNAL ORDER OF POLICE LODGE 48 Inc.
This addendum to agreement executed on this 26th day of May, 2011, between
the City of Hays, Kansas, hereinafter referred to as the “City”, and Fraternal Order of
Police Lodge 48 Inc., hereinafter referred to as the “FOP”, is intended to be attached to
and made a part of the existing Memorandum of Agreement between the City and the
FOP that expires December 31, 2012. This addendum is in effect from January 1, 2012
through December 31, 2012. All portions of this agreement are incorporated therein by
reference unless specifically altered or changed by the provisions of this Addendum.
SECTION 10. HEALTH INSURANCE
The City agrees to budget $9500 per employee to provide family health
insurance.
An employee who has at least 10 years of service with the City of Hays, and
retires from employment with the City, shall be able to remain on the City’s Health
Insurance Program until he: (a) reaches the age of 65; or (b) fails to pay the monthly
premium payments. The retiree may elect to have the same members of his family
covered as he did during employment with the City. The retiree’s monthly premium will
be based on the COBRA rate, which is established prior to each contract year with the
assistance of the Plan Administrator. Coverage for the retiree and his family members
(if covered under the Plan), will be identical to the coverage experienced by active City
employees. When a retired employee reaches the age of 65 and terminates health
insurance coverage with the City of Hays, his dependents may continue coverage under
COBRA if they are eligible.
SECTION 16. WAGES
The City proposes a cost of living adjustments (COLA) of 2% for 2012.
SECTION 28. ADMINISTRATION OF THE PAY PLAN
The City proposes fiscal year 2012 a 2% merit adjustment.
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IN WITNESS WHEREOF, the City and the FOP have hereunto set their hand this
26th day of May, 2011.
FOR THE FOP
FOR THE CITY
_____________________________
President and Business
Representative
______________________________
Mayor
_____________________________
Vice-President
______________________________
City Manager
_____________________________
Secretary-Treasurer
______________________________
Chief of Police
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CITY OF HAYS
TOPIC:
Addendum to the Memorandum of Agreement with the Hays Firefighters (IAFF) Local 2119
for 2012
ACTION REQUESTED:
Staff requests that the Hays City Commission authorize the Mayor, City Manager, and Fire
Chief to sign the 2012 Addendum to the 2010 thru 2012 IAFF Local 2119 Contract.
NARRATIVE:
The IAFF contract contains annual openers for Section 10 Health Insurance, Section 15
either party on an annual basis. The City of Hays and the Firefighters Local 2119 have
agreed to a contract Addendum for fiscal year 2012 openers. The Addendum states the City
will continue to budget $9,500 per average employee to provide family health insurance,
allows for a 2% COLA and 2% merit adjustment.
The 2012 financial impact to the General Fund is $26,296 and $6,031 within the Employee
Benefit Mill levy. The total increase for this proposal is $32,327.
City staff recommends that the City Commission approve the Addendum to the contract for
2012 with the IAFF Local 2119.
N/A
ATTACHMENTS:
Staff Memo
Addendum to Agreement between the City of Hays and the IAFF Local 2119
FORM #002
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Memo
From:
Meeting:
May 19, 2011
Subject:
Addendum to the IAFF Union Contract
Person(s)
Responsible:
Summary
The City of Hays and the Firefighters Local 2119 have agreed to a contract addendum for
fiscal year 2012 openers. These openers include Health Insurance, Wages, and
Administration of the Pay Plan. The addendum states the City will continue to budget
$9,500 per average employee to provide family health insurance, allows for a 2% COLA
and 2% merit adjustment.
Background
The IAFF contract contains annual openers for Section 10 Health Insurance, Section 15
either party on an annual basis.
Discussion
The City and IAFF began the meet and confer process in March of 2011 to discuss
openers. Four meetings were held. For fiscal year 2012 the per average employee health
insurance of $9,500 continues the City Commission’s set cap. A 2% COLA and 2% merit
adjustment is also provided.
Legal Consideration
There are no known legal obstacles to proceeding as Staff has proposed.
The City of Hays will budget $9500 per average employee for family health insurance in
2012. This is the same amount budgeted in 2011, and will result in no increase in
insurance expenditures budgeted. The 2% COLA and 2% merit expense will be
counterbalance with projected increased sales tax revenues.
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Options
The City Commission has the following options;
1. Adopt the agreement between the City of Hays and the IAFF,
Local 2119
2. Reject the agreement between the City of Hays and the IAFF, Local 2119 and
give staff further direction
3. Take no action
Recommendation
Staff recommends the agreed upon language for the 2012 addendum between the City of
Hays and IAFF Local 2119.
Action Requested
Staff requests that the Hays City Commission authorize the Mayor, City Manager, and
Fire Chief to sign the 2012 Addendum to the 2010 thru 2012 Union Contract.
Addendum to Agreement between the City of Hays and the IAFF Local 2119.
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ADDENDUM TO AGREEMENT
BETWEEN
CITY OF HAYS
AND
FIREFIGHTERS LOCAL 2119
This addendum to agreement executed on this 26th day of May, 2011, between
the City of Hays, Kansas, hereinafter referred to as the “City”, and Firefighters Local
2119, hereinafter referred to as the “IAFF”, is intended to be attached to and made a
part of the existing Memorandum of Agreement between the City and the IAFF that
expires December 31, 2012. This addendum is in effect from January 1, 2012 through
December 31, 2012. All portions of this agreement are incorporated therein by
reference unless specifically altered or changed by the provisions of this Addendum.
SECTION 10. HEALTH INSURANCE
The City agrees to budget $9500 per employee to provide family health
insurance.
An employee who has at least 10 years of service with the City of Hays, and
retires from employment with the City, shall be able to remain on the City’s Health
Insurance Program until he: (a) reaches the age of 65; or (b) fails to pay the monthly
premium payments. The retiree may elect to have the same members of his family
covered as he did during employment with the City. The retiree’s monthly premium will
be based on the COBRA rate, which is established prior to each contract year with the
assistance of the Plan Administrator. Coverage for the retiree and his family members
(if covered under the Plan), will be identical to the coverage experienced by active City
employees. When a retired employee reaches the age of 65 and terminates health
insurance coverage with the City of Hays, his dependents may continue coverage under
COBRA if they are eligible.
SECTION 16. WAGES
The City proposes a cost of living adjustment (COLA) of 2% for 2012.
SECTION 28. ADMINISTRATION OF THE PAY PLAN
The City proposes fiscal year 2012 a 2% merit adjustment.
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IN WITNESS WHEREOF, the City and the IAFF have hereunto set their hand
this 26th day of May, 2011.
FOR THE IAFF
FOR THE CITY
_____________________________
President
______________________________
Mayor
_____________________________
Vice-President
______________________________
City Manager
_____________________________
Secretary-Treasurer
______________________________
Fire Chief
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City of Hays
Office of the City Manager
COMMISSION INFORMATIONAL MEMORANDUM
TO:
City Commission
FROM: Toby Dougherty, CPM
City Manager
DATE:
May 19, 2011
Attached are the following items:
1. The minutes of the March 30, 2011 and May 4, 2011 meetings of the CARE Council.
2. The minutes of the April 7, 2011 meeting of the Hays Sister Cities Advisory Board.
3. The minutes of the April 12, 2011 meeting of the Hays Public Library Board.
4. The minutes of the April 18, 2011 meeting of the Hays Area Planning Commission.
5. The minutes of the April 20, 2011 meeting of the Hays Recreation Commission Board.
6. The minutes of the April 21, 2011 meeting of the Hays Beautification Committee.
7. The May 19, 2011 memo from the Airport Manager in regard to the enplanements at the Hays
Regional Airport for the month of April 2011.
8. The May On-Time Report for Great Lakes Airlines.
If you have any questions regarding this information, please do not hesitate to contact me.
aw
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CARE Council March 30, 2011 Chairman Gary Aufdemberge called the final meeting of the CARE Council to order at 7:00 a.m. on Wednesday, March 30, 2011. The meeting was held in the large Board Room of Adams, Brown, Beran and Ball in Commerce Bank. Members present: Gary Aufdemberge – United Way Derek Gerstner – United Way Josh Dreher – United Way Kevin Esselstrom – United Way Kayla Lonnon – City of Hays Mike Prindle – City of Hays Mark St. Peter – City of Hays Kay Unruh – City of Hays Christine Lang – Ellis County Dr. Kate McGonigal – Ellis County Dustin Schlaefli – Ellis County Notebooks containing agency applications were distributed. Gary Aufdemberge will supervise the Family and Individual and Children and Youth teams. Derek Gerstner will supervise the Community and Neighborhood and Health and Rehabilitation teams. A spreadsheet of the funding requests was distributed. Requests for United Way funding exceeded the amount available ($300,000) and the Social Service funding exceeded the amount available ($164,000) by?????. The teams met to set a timeline for meetings and site visits. The meeting was adjourned at 8:00 a.m. ____________________________________ Sue Rouse, Consultant 133
CARE Council May 4, 2011 Chairman Gary Aufdemberge called the final meeting of the CARE Council to order at 7:05 a.m. on Wednesday, May 4, 2011. The meeting was held in the large Board Room of Adams, Brown, Beran and Ball in Commerce Bank. Members present: Gary Aufdemberge – United Way Derek Gerstner – United Way Josh Dreher – United Way Kevin Esselstrom – United Way Kayla Lonnon – City of Hays Mike Prindle – City of Hays Mark St. Peter – City of Hays Kay Unruh – City of Hays Christine Lang – Ellis County Dr. Kate McGonigal – Ellis County Dustin Schlaefli – Ellis County Each team (Children and Youth, Community and Neighborhood, Family and Individual, Health and Rehabilitation) reported on its review of the agencies’ applications and site visits. Each team also presented a funding recommendation for every program that it had reviewed. After the recommendations had been presented, $950 in United Way funding was not allocated and City of Hays funding exceeded the amount available by $1,335. Gary Aufdemberge presented amended allocations to make the United Way allocations total $300,000 and City of Hays Funding equal $164,000. He explained that the agencies that received more money had been highly rated by each team. The funding from City of Hays Social Service Fund was taken from agencies where the reduced funding would not make a difference in the program provided. By consensus, the CARE Council adopted the revised funding recommendations to be presented to the appropriate partner. The CARE Council, also by consensus, recommended full funding from the City of Hays Special Alcohol Tax funds because state funding has been reduced and new accreditation standards would increase the cost of doing business. Both agencies were providing services without being reimbursed by the state. The CARE Council members felt that, to receive funding for 2013, that the agency has a minimal Business Continuation Policy. The United Way will share its plan and provide an outline to get agencies started. The members also recommended putting the CARE Council meetings’ schedule on the United Way homepage. They requested having a longer history of clients served. The members were asked to send Gary any comments and suggestions for the process for 2012. 134
Once the recommendations have been presented to the funding partners, the council members would like to have informal get together. Kevin Esselstrom asked to be on the Community and Neighborhood team in 2012. The meeting adjourned at 8:40 a.m. _________________________________________ Sue Rouse, CARE Council Consultant 135
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Hays Sister Cities Advisory Board Agenda
Thursday, April 7, 2011
Commerce Bank - Noon
1.
Call to Order by Ann Leiker at 12:10 pm
Members Present: Phyllis Kellerman, Ann Leiker, Jenny Jiang, Miriam Bolyard,
Ed Stehno and Carol Solko-Olliff,
Members Absent: Tom Thomas and Pat Austin
2.
Minutes – Carol Solko-Olliff presented the minutes from the February meeting
since a quorum was not present at the March meeting. A motion was made by Ed
Stehno and seconded by Miriam Bolyard to accept the minutes as presented.
Minutes were approved.
3.
Treasurer’s Report – No report was available.
4.
Additions to the Agenda
Sister Cities Budget Request for 2012
Sternberg/Paraguay project
5.
Old Business
a. International Student Update – Carol Solko-Olliff reported the following:
Tax workshops have been held to help the international students with their
returns; this summer an Academy will be held again in China at Sias
University for new students coming to FHSU in the fall; approximately 125 to
140 new students are expected this fall; this year graduation will be split with
the Master’s graduation on Friday, May 13th and Undergraduate graduation
on Saturday, May 14th a group photo for the international students with
administrators is scheduled after each ceremony instead of a reception;
information on the Fly Hays promotion was passed out as well as the
international view book.
b. International Dance and Art Showcase – Ann Leiker talked to Eric at the
library and they are still interested in the International Dance and Art
Showcase event. Since it is too late for this spring, planning will start in fall
for a 2012 spring program.
c. Board member vacancies and renewals – Discussion was held on the
board membership. Avi Kempenski has turned in an application and is
waiting to hear if he is appointed. Other suggestions for potential board
members were Max Maximov or Kevin Rupp. A motion was made by Ed
Stehno and seconded by Miriam Bolyard to make Jim Forsythe an ex-officio
member of the board. Motion carried. This will open another board position.
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d. Changes to Sister City designations - No new discussion, but we still
need to evaluate this regarding our Sister City in Germany.
6.
New Business
a. Review of Goals and Objectives – Ann Leiker suggested we set up a
calendar of Sister City events for the upcoming year. We will discuss this
further at upcoming meetings.
b. Sister Cities Budget Request for 2012 - It was moved by Ed Stehno
and seconded by Phyllis Kellerman to request submit the same budget
amount for to the City Office for the upcoming year.
c. Sternberg/Paraguay project – Ed Stehno had talked to Marianna Beach
about the proposed Paraguay sculpture project. Marianna was very
interested and willing to help provide the history of how Sister Cities was
started in Hays. Discussion was held on the best way to chronicle and
record the history. It may be something that a class at Fort Hays may be
able to help with. Ed S. is willing to take someone to Lawrence to meet
and interview Marianna. Since Marianna has given her approval for the
project we need to discuss with Reese Barrick at Sternberg about the
project and how to proceed. Ed S. is willing to do this. It was moved by
Ed Stehno and seconded by Carol Solko-Olliff to fund the project through
our Hays Sister Cities.
7.
Next Meeting Date - May 5, 2011 at noon at Commerce Bank
8.
Meeting was adjourned at 12:58 pm
Respectfully submitted: Carol Solko-Olliff
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Minutes from the Hays Public Library Board Minutes April 12, 2011
The meeting was called to order at 4:00 pm by Chair D. Dunn. Others present were T. Wick, J. Flax, J.
Riat, E. Norris, K. Sunley, P. Rohr, A. Crowley. Guest present was Ann Linston.
Public Comment:
J. Flax made the comment that the Friends of the Library do a great job and they do a lot for the library.
It was moved and seconded (J. Flax/J. Riat) to approve the March bills. Motion passed 6-0
It was moved and seconded (J. Riat/T.Wick) to approve the minutes of the March meeting. Motion
passed 6-0
It was moved and seconded (J. Flax/T. Wick) to approve the minutes of the March Special Meeting.
Motion passed 6-0
Megan Wellbrock and Melissa Romme from Adams Brown Beran & Ball reviewed the 2010 audit. It was
moved and seconded (K. Sunley/A. Crowley) to approve the audit as reported by Adams Brown Beran &
Ball. Motion passed 6-0
Directors Report:
The Adult Department review was tabled until the May meeting due to April meeting running late.
Eric let the board know he is very excited about the internet service Nex-Tech will be providing the
library.
Eric also let the board know that the Friends of the Library approved $1,000 for programs at the library.
Eric asked that the minutes from the board meetings be shared with the Friends of the Library before
being approved by the board so they can be shared at the Friends of the Library meetings. Eric will
forward the minutes to Ann Linston noting that they are un-approved.
The patron survey was implemented on April 11, 2011.
Old Business:
Eric will contact the Library Board of Trustees and see if they would like to meet, and find out who is still
interested in being on the Library Board of Trustees. Eric will let the Library Board know whom he hears
from.
New Business:
Library Board meetings will be held the second Tuesday of each month at 4:00 pm. Eric will email the
board a schedule of the 2011-2012 meetings.
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Eric will advise the staff that they need to plan better when needing payments for programs, etc.
Eric let the board know that the file server needs to be upgraded. The money to pay for the new server
will come out of the capital improvement fund. Tom and Eric will get request for bids sent out.
Meeting adjourned at 6:00 pm
Respectfully submitted
Jenifer Riat
Secretary
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HAYS AREA PLANNING COMMISSION
CITY HALL IN COMMISSION CHAMBERS
APRIL 18, 2011
MINUTES
6:30 P.M.
1.
CALL TO ORDER:
The Hays Area Planning Commission met in regular
session Monday, April 18, 2011 at 6:30 p.m. in Commission Chambers at City Hall.
The meeting was called to order by Chairman Larry Gould.
Present:
Larry Gould
Paul Phillips
Lou Caplan
Jim Fouts
Tom Denning
Terry Clacamp
Absent:
Emery Jennings
Pam Rein
Robert Wertenberger
City Staff: Jesse Rohr, Superintendent of Planning, Inspection and Enforcement and
Administrative Secretary Linda K. Bixenman.
2.
MINUTES: The minutes from the November 15, 2010 and January 17, 2011
meeting were approved by consensus.
3.
CITIZEN COMMENTS: - None.
4.
CITY/COUNTY COMMISSION ACTION & PLANNING & DEVELOPMENT ISSUE
UPDATES: Jesse Rohr presented the updates:
Vine Street from 22nd to 27th : The project for the reconstruction of Vine Street from
22nd to 27th is underway. It should be complete in 60 working days (2nd week in
July).
Street Pavement Condition Survey: The automated data collection for the
condition of the streets throughout the City has been done. The company
(Infrastructure Management Services) will make their presentation to the City
based on a five year pavement maintenance schedule.
Ordinance for Storm Water Utility Fee: On April 14, 2011, the City Commission
approved the rates for the stormwater utility fee to fund upgrades and repairs to
the City’s storm sewer system. The fee will adjust from $4.00 to $3.62 for residential
properties based on an “Equivalent Residential Unit” (ERU) system. Non-residential
properties will be billed based upon their measured impervious areas expressed as
ERU’s. The rates will become effective July 1, 2011.
Ordinance Requiring Controls of Stormwater at construction sites & no Illicit
discharges to the storm sewer system: On April 14, 2011, the city commission
approved this ordinance. Nick Willis, the new Stormwater Superintendent, will be
heading up an informational meeting for the respective building professionals
planned for April 29, 2011.
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Larry Gould asked if there was a designated location for wash out of concrete.
Jesse Rohr answered that would be a good idea if someone could come up with
a plan. There would be a timing issue since it needs to be rinsed out right away
before it dries.
Skyline Draw - There was a concern about the project of the Skyline draw
stormwater retention basin. The concerns were the un-mowed grasses and water
is not draining from the draw.
Jesse Rohr explained this was an American Recovery & Reinvestment Act project.
Native grasses were planted that will grow 12” to 24” high to clean the water as it
percolates through the draw. Water should not set any longer than 72 hours in the
draw.
Larry Gould noted that this draw was found to be high in contaminants.
Jim Fouts stated that the reason the draw may be so high in contaminants is some
water that sets in the motel parking lot drains into the draw.
Paul Phillips asked if the public was aware of the aspects of this project. Jesse Rohr
answered that the project was done last summer. Property owners within a three
block area around the draw were given informational flyers. Signs will be posted
along the draw.
Proposed Reconstruction of 41st Street from Hall to 183 Bypass: This project was in
jeopardy due to funding changes; although the City Commission is moving
forward with the project on this arterial street. The engineer will be presenting the
design options in June. The design options will be presented to the Planning
Commission also.
On March 24, 2011, the City Commission approved the
Veterans Park:
acceptance of the donation of the Veterans Park that was part of the American
Legion Plat approved December 21, 2010.
5. SETBACK RESTRICTIONS FOR COMMUNICATION TOWERS: This was a follow up
from the January meeting. Jesse Rohr explained that there are no required
setbacks other than the building setbacks from adjacent property lines for
communication towers including radio and TV antennas or any communication
towers within the zoning districts. Developers have to go before the Board of
Zoning Appeals to request a special use permit. The board can place conditions
and setback requirements upon granting a special use permit. On his research of
other cities, the setbacks range from 1 to 1 ½ times the tower height.
He explained that the Federal Communications Commission has very few
restrictions for communication towers.
2
142
Larry Gould and Paul Phillips pointed out inconsistencies of restrictions on tower
height for wind towers but no restrictions on the height of communication towers.
Jim Fouts explained that the reason is because a communication tower is a
federal structure.
Tom Denning voiced concern that in the unlikely event a tower would fall, those
victims would have to use their home owner’s liability insurance to pay for
damages done by a tower that does not belong to them. He had an experience
where someone’s trailer rolled back and damaged some of his property and he
had to use his homeowner’s insurance to cover the damages because it was
considered an act of God.
Paul Phillips voiced his concern of the most recent approval of a special use permit
for a communication tower at 2703 Vine Street. He felt the location was
inappropriate for a communications tower. It was also asked if there had been
any health concerns. Jesse Rohr explained a special use permit was granted by
the Board of Zoning with the condition they have heating elements on the tower
to prevent ice build up and provide proof of liability insurance. There has been
health concerns of microwave radiation from communication towers, however
many towers do not utilize microwave technology any longer.
Terry Claycamp voiced concern that many of the nearby property owners did not
know of the public hearing for a special use permit request for the recently
constructed 195 foot communication tower at 3000 W 41st. He emphasized there
needs to be a greater notification area.
Jim Fouts asked why the notification area is not the same as a rezoning. He
concurred with Terry Claycamp that there should be a greater notification area
especially for a tower of that height. He noted that people would complain
quicker if their cell phone calls were dropped versus the location of a tower.
Jesse Rohr explained that with a special use permit request before the Board of
Zoning, the notification area is abutting property owners and the public
notification listed in the Hays Daily News. He empathized with their concerns.
Jesse Rohr stated that he would continue to research the Federal Communication
Commission regulations and the regulations adopted by other cities.
5. COMPREHENSIVE PLAN: Jesse Rohr used the presentation screen to show the
commission the menus on the home page for the work in progress of the
comprehensive plan being done by RDG Consultants. He explained the menus
from the home page. There was a link to the work in process for the county
comprehensive plan also. There will also be a public survey available soon.
Jesse explained the schedule of the comprehensive planning process.
3
143
There will be stakeholder meetings June 21, 22nd and 23rd. Paul Phillips read the list
of the stakeholder categories.
It was suggested to have a stakeholder group to consist of members from
community and city committees.
Larry Gould emphasized the importance of the zoning and subdivision regulations
and the capital improvement plan in the planning process. He also thought it was
important to get perception from developers and those outside the City, as well as
from those that have lived in the city for a short time, of what needs to be more
attractive. He also emphasized the importance of the social media networking
tools. He noted that a convention or civics center had not been noted yet.
Jesse Rohr explained there would be one joint meeting between the county and
the city. The plan is that both plans will mesh together seamlessly.
Sports Complex
Tom Denning asked if there was going to be a wind break at the Sports Complex
to block some of the wind.
MEETING ADJOURNED
Submitted by Linda K. Bixenman
Administrative Secretary
Planning, Inspection and Enforcement
4
144
HAYS RECREATION COMMISSION
REGULAR MEETING
April 20, 2011
Chair called the meeting to order at 12:10 pm.
Roll Call
Chair
Lynn Maska
Wellness Director Ben Moeckel
Vice-Chair
Nancy Jeter
Aquatics Director Grant Lacy
Commissioner
Todd Lynd
Assit. Sports Director. Aaron Nuss
Commissioner
Jeff Briggs
Program Director Gail Wickham
Superintendent
Roger Bixenman
Secretary Mark Junk was absent.
Approval of Agenda
Motion by Nancy Jeter to approve the agenda. Second by Jeff Briggs. Motion carried
4-0.
Approval of Minutes
Motion by Nancy Jeter to approve the minutes of the regular meeting for March 16,
2011. Second by Todd Lynd. Motion carried 4-0.
Audience Participation
No Audience Participation
Written Communication
Miscellaneous thank you letters were shared with the board.
Finances
Financial Statement
Motion by Jeff Briggs to approve the financial statement for March 2011. Second by
Todd Lynd. Motion carried 4-0.
Staff Reports
Sports Director
Kyle reported on soccer, flag football, pee wee soccer, coed and women’s volleyball.
Kyle also mentioned of upcoming activities baseball, softball, t-ball, high school
basketball and volleyball and pee wee t-ball.
Program Director
Gail reported on her senior activities which included a trip to Wamego and Salina. In
the adult programming the couponing 101 has been a big hit other events coming up
are the backyard barbeque and Merchant Golf Tournament. In the youth programs
everything has been going great.
Aquatic Director
Grant reported that interviews for lifeguarding positions will be held April 7th he has a
total of 37 applicants apply. All equipment and supplies have been ordered. Pool
maintenance tasks are continuing and will continue. Grant also mentioned attending
the ladies fair with Ben.
Wellness Director
Ben reported that everything is going great we are up to 585 memberships sold with
437 members being active. Staff is starting to see an increase in personal training and
145
developing programs for clients as well. Group fitness classes are up and continue to
stay strong.
Superintendent
Roger gave a progress report on the Bickle/Schmidt sports complex and the possibility
of the HRC helping fund a tree project in the Fall. Roger mentioned several items that
have been addressed for maintenance of the HRC. Also, he will start putting together
the 2012 budget.
Unfinished Business
No Unfinished Business
New Business
Consider Purchase of a Field Utility Vehicle
Motion by Nancy Jeter to approve the purchase of a Toro 5040 not to exceed $25,000.
Second by Todd Lynd. Motion carried 4-0.
Board Member Reports
No Board Member Reports
Other Action
None
Executive Session
Motion by Jeff Briggs to move in to executive session to discuss the personnel manual
for a period not to exceed 10 minutes. Second by Todd Lynd. Motion carried 4-0.
Board went in to executive session at 1:10pm.
Board returned to the regular meeting at 1:20pm.
Adjournment
Motion by Todd Lynd to adjourn the regular meeting. Second by Nancy Jeter. Motion
carried 4-0.
Respectfully submitted,
Roger Bixenman CPR
Superintendent
146
HAYS BEAUTIFICATION COMMITTEE MINUTES APRIL 21, 2011
Members Present: Carol Heiman, Becky Kiser, Marlis Fletcher, Mary Hart-Detrixhe, Joni Phelps, Terri
MacDonald
Consultants Present: Jo Ann Schroller, Jeff Boyle,
Members/Consultants Absent & Excused: Jim Strine, Holly Dickman , Tom Kotch, Anna Wear
1. APPROVAL OF MINUTES: From March 17, 2011 meeting: Approved
2. COMMITTEE MEMBERSHIP
Mary Detrixhe-Chairperson (8-1-13)
Marlis Fletcher (8-1-13)
Carol Heiman (8-1-13)
Becky Kiser –Secretary (8-1-12)
Terri MacDonald (8-1-12)
Joni Phelps-Vice Chairperson (8-1-13)
Anna Wear (8-1-12)
Tom Kotch (8-1-11)
Vacancy (8-1-11)
3. OLD BUSINESS
 Beach Contemplative Garden-21st & Pershing near Lincoln Draw
o Jeff: Budgeted for 2012; Initial price for bench and sign-$1,000; Might have two limestone posts
donated and use rough cedar boards for sign
o Jo Ann: Perennial flowers already planted in site location ; Wants to plant a tree (more
redbuds?)
4. COMMITTEE PROJECT REPORTS
 TREE REBATE PROGRAM 2011: Tom Kotch (absent), Jeff Boyle
o Jeff: Tree tags-- 2 color durable, reusable designed by Chris Glassman of Casual Graphics ; Hot
pink front-“This tree is eligible” and bright yellow back-rebate detail; Slot at top to easily wrap
around tree branch; 700 tags for $436; Must ask city manager for approval to use Park Budget’s
$1,000 for Christmas garland line item to buy tags; APPROVED




o Jeff: Tree Rebates: 3 trees planted, 4 trees removed, 1 rebate denied; Year-to-date expended
$367.50; Remaining balance $11,632.50 of $12,000 total
HAYS NEIGHBORS SIDEWALK: Jeff Boyle
o Jeff: Some new addresses added
PROJECT REDBUD: Marlis Fletcher
o Marlis: Received several positive comments; Calling teachers day before as reminder worked
well
ADOPT-A-SPOT: Joni Phelps
o Joni: Email or snail mail reminders sent to 34 teams for spring pick-up
o Joni: Thank You photo pages rotating on Eagle Community TV Channel 8
o Becky: Submitted still AAS photos taken by Joni to Webmaster Jessi Jacobs for inclusion on
city of Hays website; Jeff is conferring with Jessi
o HBC pick-up: Immediately after May meeting ; Meet in front of Sip ‘N Spin
ARBOR DAY 2011 –Jo Ann Schroller, Carol Heiman
 Friday, April 29; 12-1p.m., Massey Park(between 16th & 17th Streets)
147

Jo Ann: Vice Mayor Troy Hickman will substitute for Mayor Barbara Wasinger; 60 Wilson 2nd
graders invited and will be given seed gifts from Prairie Garden Club
 COMMERCIAL IMPROVEMENT AWARDS—Terri MacDonald
o Terri: 19 nominations made
o Voted 2011 CIA Winners(during meeting): Stonepost Apartments (4th & Main and 5th & Main);
24/7 Convenience Store (Just north of Freddy’s—picnic area between both businesses); Hays
Med
o Notification letters will be mailed to winners; Awards will be made during June 9 Hays City
Commission meeting
o ACTION ITEM: Need to change HBC and city information/schedule about when the
nominations are made, voted upon, and awards presented
 PUBLICITY—Becky Kiser
o Becky: Eagle Community TV VMPS shot with Jeff about Adopt-A-Spot and Tree Rebate; Will
air soon on ECTV Channel 15
o Becky: Aired Street Beat stories about redbud processing and presentation at O’Loughlin
o Becky: Send news release about upcoming Arbor Day program and news column by Jim Strine
and Holly Dickman about Spring Tree Planting
o ACTION ITEM: Amy needs to add city website address to next printing of Tree Rebate
brochure
5. New Business
 Jeff: Anna Wear will be on a new mission soon in Afghanistan resulting in a 1 year vacancy
6. Add-ons:
 Jeff reported Holy Family Elementary School will be planting a tree in memory of music
teacher/HBC member Paula Huser
The next Hays Beautification Committee meeting is May 19, 2011 in the City Commission Chambers, followed
by the HBC Adopt-A-Spot litter pick-up. Meeting adjourned 12:54p.m.
Becky Kiser
Becky Kiser, HBC Secretary
148
City of Hays Airport Memo
TO:
FROM:
DATE:
RE:
City Manager
Airport Manager
5/19/11
Enplanements
Enplanements
Month
January
February
March
April
May
June
July
August
September
October
November
December
2007
722
699
839
861
1087
930
968
907
837
719
858
784
Gt Lakes Total
Charter Total
TOTAL
10,211
363
10,574
Commercial pass.
Average/Day
28.0
22.5
20.3
22.5
28.8
Mar.
Apr.
May
June
July
2011 On-Time Statistics - Great Lakes
Jan.
Feb.
2008
645
573
743
689
772
739
726
690
625
721
593
696
8,212
345
8,557
on-time (wi/30 mins)
79%
71%
76%
81%
Percentage delayed or
canceled (30 mins or more)
21%
29%
24%
19%
2009
562
451
582
583
756
594
668
517
621
629
664
808
7,435
24
7,459
**Industry Average for on time (June 2010) -- 76.4%
**On-Time Performance taken from August 2010 issue of Air Travel Consumer Report.
149
2010
537
532
681
682
774
732
679
693
662
741
694
811
8,218
802
9,020
2011
562
551
754
724
Comparison
2010-2011
5%
4%
11%
6%
2,591
101
2,692
Aug.
Oct.
Nov.
Dec.
Great Lakes Airlines On-Time Report
120
Min
Under 30-59 60 - 89 90 -119 Late
30 Min Min
Min
Min
or
Late
more Canceled
May-11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 On-Time Late Late
Mon-Fri
615
812
825
1316
1326
1651
1700
2111
2121
2311
x
x
x
x
x
x
x
L
L
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Saturday
725
837
850
1316
1326
1706
1931
1941
Sunday
812
825
1015
1651
1700
2111
2121
2311
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
C
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
C
x
x
x
x
x
x
x
x
x
x
x
x
L
L
L
L
x
x
C
C
x
x
x
x
x
x
L
L
x
x
L
L
x
L
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
82%
91%
91%
91%
82%
91%
91%
82%
82%
82%
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
9%
9%
9%
9%
9%
9%
9%
9%
9%
18%
100%
100%
100%
100%
100%
100%
100%
100%
x
x
x
x
x
x
x
na
100%
100%
100%
100%
100%
100%
100%
100%
Average
No time reported=na
Late=L
On Time=x
Canceled=C
18%
9%
9%
Total Flights - 149
Percentage of flights delayed or canceled
On time means </= 29 minutes
150
90%
1%
3%
3%
1%
3%
134
1
5
4
1
4
10%

May 26 - City of Hays, KS

Transcription

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