Block Party Trailer Rules - Southwestern Indiana Baptist Association

Southwestern Indiana Baptist Association (SWIBA)
Block Party Trailer Guidelines & Contents
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NOTE: Extra supplies can be purchased at RDM Sales (phone orders only) at 888888-873873-4168.
(They acquired Fisher Candy)
updated March 2014
Southwestern Indiana Baptist Association
Block Party Trailer Guidelines
Effective 3/1/14
Purpose of the Trailer: To provide resources for outreach events for SWIBA churches. This trailer is not to
be rented, transferred, or loaned out to any other individual or group while it is in the possession of an
individual church.
Guidelines:
1. The trailer and/or equipment is to be reserved at least one week prior to the expected date of pick up from
SWIBA. The trailer and/or equipment cannot be reserved more than one year in advance of intended use. A
church may not reserve the trailer for more than one week in any month without special permission from the
Missions Committee. Beginning April 1, 2014, a $75 deposit must be received at the SWIBA office before
the trailer will be released from SWIBA property.
2. The trailer will come stocked with enough supplies to serve 200 people. Additional supplies can be purchased
separately.
3. When the trailer and all equipment is returned to SWIBA, cleaned and in good condition and on the agreed
upon return date, $25 of the $75 deposit will be refunded to the church. If the trailer and equipment are not
returned cleaned and in good condition, the entire $75 deposit will be kept to clean and repair the damages.
4. A towing vehicle which is capable of receiving a 2 5/16” ball and which is equipped with an electric brake
control is required to tow the trailer.
5. The trailer must be picked up at the SWIBA Office and returned there to be locked up in the Disaster Relief
Barn during the regular operating hours of Monday-Friday, 9:00 AM-3:00 PM. While it is not locked up in
the Barn, the church assumes all financial risks for the trailer and its equipment.
6. The trailer must be secured in a safe place while on the ministry site and must be kept locked while not in use.
7. When the trailer is parked and disconnected from the tow vehicle, tire chocks must be chocked in front and
back of the tires. A stabilizing device may be needed at the rear of the trailer when it is in use and
disconnected from towing vehicle.
8. The Popcorn, Cotton Candy, and Sno Cone Machines may be borrowed individually, apart from the trailer for
a deposit of $25 per machine. When the machine is returned in good working order, clean and on time, $15
will be returned to the church. If the machine is damaged or dirty, the entire $25 deposit will be kept by
SWIBA. Please take special care as it is easier for machines to be damaged when they are removed from the
trailer. Each machine will come stocked with supplies for 200 people. Additional supplies can be purchased
separately.
POPCORN:
Locate table for popcorn machine and set up. Make sure that table is sturdy
enough to support popcorn machine and large enough for supplies and to
serve from.
Place cooking pot in rack – plug pot in receptacle located at top of machine.
Place supplies at an assessable location.
Premix packets of popcorn/oil, salt and sacks.
Scoop can be left inside of machine chamber once popping begins.
Screw in warmer bulb if loose.
Plug in machine to electric supply.
COOKING POPCORN:
Turn all 3 switches on and allow machine to warm approx. 3-4 minutes. (see instructions on machine)
Cook several batches of corn and let stand under warmer. With a helper it is possible to pre sack corn after
several batches are made.
ONLY use premixed 6 0z oil/corn
oil/corn packets.
CLEAN UP:
Remove cooker from rack and wipe clean. Wipe out machine as best you can with paper towel or damp cloth.
Remove tray from bottom of machine and empty, wipe clean, and replace in machine.
Remove knobs from doors, place in supply tray.
COTTON CANDY MACHINE
SETUP:
Loosen bolts all the way out, hold down nuts on machine, sit silver pan on top of
machine and attach netting with 5 plastic clips to the silver pan. Now sit the
plastic bubble lid on top of the pan and it will sit in the grooves of the plastic
clips. See picture to left.
Turn machine on, let it warm up for 2-3 minutes. Pour sugar in hole in the center
of the machine (DO NOT LET IT OVER FLOW) once the cotton candy starts
coming out, spin a paper cone around pan picking up candy.
Pull cotton candy off of cone and place in cotton candy bags.
Will make 2-3 cones per minute.
When finished, leave machine running a few more minutes until all the sugar h as
been spun out. Let burn a little longer.
Make sure netting is secured by 5
plastic clips (Flat part of clip should
be facing inside of pan) and Bubble
lid is sitting in notches of plastic clips.
SNO CONE MACHINE
SETUP:
SETUP: Place Sno Cone machine on table and attach clear plastic drain
tube to underneath side of container. Set up a bucket to allow water to
drain into as ice melts. Open silver handle and place cubed ice in and
fill half way to the top. Turn machine on and push the silver handle
down. Ice will dispense into container.
Place pumps in juice bottles (be sure to save lids from juice containers
for resealing) Dip in cup and fill with ice, Pump 1-2 pumps of juice
on ice and SERVE.
Attach clear plastic tube
underneath blue container to
allow water to drain onto
floor or bucket.
Other Items
COOLOR
6 FT PLASTIC TABLE
10 FT E-Zup CANOPY
40 GAL TRASH CAN
GAMES
Corn Hole Toss Game:
Child should stand about 4’ from
box and toss a bean bag into a empty
section. You decide how they win a
prize.
Toss Game:
Child should stand
about 4’ from box
and toss a bag in a
hole. Bag in Hole
wins a prize.
There are 12 bean bags –
4 blue, 4 red and 4 yellow.
They must be shared
between both games.