Call to Conference - Sierra Nevada Region

Transcription

2016 SNR Call to Conference
SOROPTIMIST INTERNATIONAL OF THE AMERICAS
SIERRA NEVADA REGION
Atlantis Casino Resort Spa
Reno Nevada
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CALL TO CONFERENCE
40th Annual Conference
April 28-May 1, 2016
hearing from SIA Past President Poco Davis
about her experiences with Soroptimist beyond
the region level. Saturday night let’s dress up,
recognize our Powerful Presidents, our Great
Past Governors, say thank you to our
outstanding out going Board, install and
welcome our excited 2016-2018 SNR Board
which will be lead by our fabulous new
Governor Vicki.
Letter from
Governor
Jackie
Greetings Fellow Soroptimists, Friends
and Guests,
Conference is fast approaching and our Sierra
Nevada Region is now 40! On behalf of your
SNR Board of Directors, Committee Chairs,
Committee Coordinators and the Conference
Committee it is with great pleasure to invite
you to join us for our 40th Annual Sierra Nevada
Region Spring Conference. Conference will be
held April 29th, 30th and May 1st, 2016 at the
lovely Atlantis Casino Resort Spa in Reno
Nevada.
Sunday I am asking everyone to wear PINK! Yes
PINK for breast cancer awareness. We looked
great in our red last year, so this year let’s look
fabulous in PINK as we will be hearing from
Oncology Nurse Navigator, Ellen Carlson from
Sutter Auburn Faith Hospital. She will be
speaking on women’s health issues including
breast cancer.
We will start Sunday remembering those that
have passed this last year. Then it is our day to
recognize and honor the women and girls we all
work so hard to help at our Making a Difference
Brunch.
I am pleased to announce that Soroptimist
International of the Americas Director Dona
Gaddis-Wolf, a member of S.I. Pittsburg in
Founder Region from Pittsburg, California will
be our official federation visitor this year. She
will be bringing us the latest news from S.I.A., as
well as help us celebrate our award winners,
clubs and members.
Please plan to attend, renew friendships, make
new friends and get inspired about our great
Soroptimist programs and mission. Encourage
members to learn more about our larger
organization and be sure to invite our newest
members to come and join the fun. Conference
is not just for just long standing members, but
for ALL members!
Friday, we start the afternoon with some great
workshops! Plan to arrive in time to “Come visit
THE PAST....in person!” to be put on by Past
Board members or hear from the Candidates at
2:15 followed at 3:30 with the Delegates
briefing or Hear how clubs in the region are
doing with the “Dream, It Be It” program. So be
sure to check them out. Friday night, we party
and share in celebrating each other’s
accomplishments.
Help us celebrate 40 years of our Sierra Nevada
Region, the friendships we’ve made and the joy
of our achievements, come celebrate being a
Soroptimist!
Saturday we will be getting the business of the
Sierra Nevada Region taken care of and at lunch
Jackie DeMartini
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I look forward to seeing you at
Conference!
Sincerely,
Governor Jackie
Sierra Nevada Region Governor 2014-2016
th
WHEN:
WHERE:
OFFICIAL CALL
40 Annual Region Conference
CANCELLATIONS:
The cancellation REFUND deadline is April 7,
2016. There are no refunds for cancellations
received after the April 7, 2016 deadline.
Qualified refunds will be paid by June 2016.
April 29 - 30 and May 1, 2016
Atlantis Casino Resort Spa
3800 S. Virginia Street
Reno, Nevada
HOTEL ACCOMMODATIONS:
Deluxe Tower Queen or King
Single / Double
$ 169 / night*
REGISTRATION:
Each person who attends MUST complete
online registration to provide a count for
meals, meeting rooms, printed materials, etc.
Please register and pay online by March 21,
2016 to qualify for the early bird drawing.
The registration deadline is March 31, 2016.
There will be a $35.00 late fee for all
registration payments after March 31, 2016.
CONFERENCE ONLINE RESERVATIONS
Please note: If you would like to attend and
do not have access to online registration,
your club president (or her designee) will
assist you in registering.
Add $10 per person for Triple or Quad per
night*
*Plus taxes and room resort fee. Additional
room options are available on the SNR
Atlantis reservation page. Each attendee is
responsible for all room charges.
Deadline for Atlantis SNR Special Group
Rate is March 31, 2016. Use link below for
online hotel reservation:
ATLANTIS HOTEL ONLINE RESERVATIONS
For hotel questions, contact the Atlantis;
toll free 800-723-6500 reference SSNVR16
DELEGATES:
FEES:
Each club has paid an annual conference fee
of $160.00. This fee covers attendance of all
members – as many as want to attend. All
Soroptimists are invited to attend. Guests are
welcome at all meal functions.
MEALS:
Full conference meal cost is $170.00.
Individual meal cost as follows:
Friday Dinner
$42.00
Saturday Breakfast
$24.00
Saturday Lunch
$26.00
Saturday dinner
$53.00
Sunday Brunch
$25.00
The delegates of each club shall be the
president and two regular members elected /
appointed at the time club officers are
elected or their alternates. All delegates
must be registered for the conference as
voting delegates in order to have their votes
counted and be in good standing with both
SIA and SNR.
Delegates must register online and indicate
status as a delegate so credentials can be
verified and appropriate materials
distributed at time of conference check-in.
NON-DELEGATES:
Meals registration deadline is March 31, 2016.
All Soroptimists are invited to attend and will
register as members. Guests are welcome at
all meal functions and will register as guests.
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TENTATIVE AGENDA
Thursday Morning
9:00 a.m. to 5:00 p.m.
6:00 p.m. to 9:00 p.m.
Friday Afternoon
8:00 am to Noon
Noon to 7:00 pm
Noon to 7:00 pm
Noon to 5:45 pm
Noon to 2:00 p.m.
Noon to 6:15 pm
2:15 pm to 3:15 pm
3:30 pm to 4:30 pm
Friday Evening
5:00 pm to 6:00 pm
6:00 pm to 9:00 pm
April 28, 2016
Region Board Meeting
Region Board Dinner
(Business Casual Attire)
April 29, 2016
(Casual Attire)
Set-up Market Place (aka Sales)
Conference Registration Open
Credentials Registration Open
Hospitality / Information table
Past Board Lunch
Set-up Club Displays
Market Place open
Candidates Forum, Coordinator Trudy
Come visit THE PAST....in person !, Past Board Members
Delegates Briefing, Parliamentarian Jacque
Dream It, Be It: Career Support for Girls, Coordinator Sharon &
Governor-Elect Vicki
(Casual Attire)
No Host Cocktail Reception
Dinner seating
Opening Session and Dinner
Welcome
Presentation of Colors
Introductions
Thought for the day, Director Noel
Soroptimist Greetings, Secretary Lane
First Time Attendees, Director Noel
Life Members, Director Sherry
Blanche Edgar Award for Extension, Treasurer Pam
Evelyn Holland Recognition for SOLT, Coordinator Jerri
Soroptimist Celebrating Success, Coordinator Maureen
Five Star Public Awareness Award,
Innovative program, Public Awareness Chair Linda
Newsletter, Coordinator Sharon
Website, Coordinator Tanya
Social Media, Coordinator Mary
Laurel Legacy Society Members, Director Veronica
Monthly Giving Members, Director Tania
Laurel Society Members, Director Barbara
Announcements, Governor-Elect Vicki
Early Bird Drawing, Governor Jackie
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TENTATIVE AGENDA
Saturday Morning
7:00 am to 6:30 pm
7:00 am to 4:00 pm
8:00 am to 5:45 pm
8:00 am to 11:15 am
11:15 am to 11:45
Saturday Afternoon
12:15 pm to 4:00 pm
April 30, 2016
Credentials Registration Open
Market Place open
Breakfast seating
BUSINESS SESSION
Call To Order
Introductions
Thought for the Day, Treasurer Pam
Credentials Report #1, Coordinator Norma
Adoption of Standing Rules, Parliamentarian Jacque
Adoption of the Program
Approval of 2015 Conference Minutes, Secretary Lane
Treasurer’s Financial Report, Treasurer Pam
Finance Committee Report, Coordinator Jenny
BREAK
Report of the Nominating Committee, Coordinator Trudy
Nominations from the Floor Instruction, Parliamentarian Jacque
Presentation of Candidates, Coordinator Trudy
Laws and Resolutions Committee, Proposed Bylaw Revision,
Coordinator Ellen
Voting Instructions, Elections Coordinator Linda
Announcements, Governor-Elect Vicki
Recess
Polls Open for Voting
Luncheon Seating
BUSINESS SESSION RECONVENES
Introductions
KEYNOTE SPEAKER, SIA Past President Poco Davis
BREAK and Re-balloting (if necessary)
Election Results (if no re-balloting), Election Coordinator Linda
SIA Federation Report, SIA Director Dona
Federation Membership Report, Secretary Lane
Federation Public Awareness Report,Public Awareness Chair Linda
Federation Program Report, Governor-Elect Vicki
Dream It, Be It Career Support for Girls, Coordinator Sharon
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TENTATIVE AGENDA
Saturday Afternoon (cont.)
Saturday Evening
5:00 pm to 6:00 pm
6:00 pm
6:00 pm to 9:00 pm
6:15 pm
SNR Soroptimist Stop Trafficking Task Force Report,
Coordinator Joanne
Federation Fundraising Report, Fundraising Chair Linda
Endowment Club Grants, Coordinator Cathie
Soroptimist Development Retreat, Secretary Lane
Credentials Report #4 (if necessary), Coordinator Norma
Election Results (if re-balloting), Election Coordinator Linda
Announcements
Recess
(Cocktail, Dressy or Business Attire)
No Host Cocktails Social Reception
Grand March line up
Dinner seating
Grand March
Powerful Club Presidents
Past Governors
2014-2016 Region Board of Directors
2016-2018 Region Board of Directors
Dinner
Installation of 2016-2018 Region Board of Directors
Reception for Governor Vicki
Sunday Morning - wear PINK Sunday
7:30 am to 10:00 am
7:30 am to 10:15 am
7:30 am to 10:00 am
8:00 am to 10:00 am
8:15 am to 9:30 am
9:45 am to 2:00 pm
May 1, 2016
Early Check Out, Bloody Mary & Coffee
Hospitality / Information table
Market Place open
Celebration of Life
Making a Difference Brunch
Welcome
Introductions
Thought for the Day, Director Sherry
Live Your Dream Award, Coordinator Jackie
assisted by SIA Director Dona
Outstanding “S” Club Award, Coordinator Shirley
Fellowship Grant, Coordinator Sarah
Ruby Award, Coordinator Didi
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TENTATIVE AGENDA
Sunday Morning (cont.)
2:00 pm
2:30 pm – 4:00 pm
Invitation to 2016 Soroptimist Development Retreat,
Governor-Elect Vicki
Invitation to 2016 SIA Convention, SIA Director Dona
Invitation to 2017 SNR Conference, Secretary Lane
Final Credentials Report, Coordinator Norma
50/50 Drawing
Basket Raffle Drawing
Closing Remarks
ADJOURNMENT
Soroptimist Pledge, Governor-Elect Vicki
Club Displays Tear down
Joint 2014-2016 and 2016-2018 Region Board Meeting
_____________________________________________________________________
EARLY BIRD DRAWING
Register online by MARCH 21st to win
This is your chance to win a
One night stay
and a
Swedish Message
at the beautiful Atlantis Casino Resort Spa
Winner will be drawn Friday night of Conference.
Compliments of Atlantis Casino Resort Spa
_____________________________________________________________________
ARE YOU READY TO TAKE A VACATION?
Bring your cash, we will be holding a silent auction to go to one or all five of these following resorts:
Los Establos Boutique Inn in Panama;
St. James Club Morgan Bay on Saint Lucia;
Palm Island Resort in the Grenadines;
St. James's Club & Villas on Antigua and
The Verandah Resort & Spa on Antigua.
They are for seven nights each and includes all dining, beverages, resort activities, service charges and
gratuities. There is a charge of $115-$140 (depending on resort) per person per day additionally and
you will need to get yourself there, but what beautiful locations to vacation!
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CLUB RAFFLE BASKETS
2 WAYS TO BUY TICKETS:
In your Club and at Conference
Tickets will be sold at your Club prior to Conference. This opportunity will allow all members to
participate in winning one of the Gift Baskets without attending Conference
Proceeds of the Gift Baskets go directly to SNR Endowment Fund
For further information contact Fundraising Chair Linda McDoniels email:
[email protected]
_____________________________________________________________________
BASKET RAFFLE DONATIONS
All Clubs Encouraged to Participate
Be big hearted and have fun with this donation and
make a difference in the lives of women and girls.
Don’t miss the opportunity to have your club
contribute to the SNR Conference Annual Fundraiser
by creating a unique basket, tub, bag, box—whatever
sparks your imagination—to be raffled at the
Conference. *
All proceeds benefit the SNR Endowment (Club
Grants). Buy tickets at your Club and at Conference.
For further information:
Endowment Coordinator Cathie - Email:
[email protected]
* Please keep raffle items to a size that can be boxed and checked as luggage for those traveling by air.
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DEADLINES
DELEGATE INFORMATION
CLUB MEMBERS &
CLUB PRESIDENTS
Your commitment to Soroptimist at both the
Region and club level is commendable.
Following is a Delegate’s guide to help you
understand the process and get the most for
your participation in this important role.
o March 21, 2016, Early Bird Register for
conference online.
o March 31, 2016, ALL Members, Register for
conference online.
o March 31, 2016, Register for your Market
Place sales tables online.
o March 31, 2016, Make your hotel
reservation online at the Atlantis before the
rooms and special rates are gone.
The delegates should have a working
knowledge of Soroptimist Laws, Region
Procedures, the objectives and ideals of the
organization and experience as a member of
club committees or of the board.
Understanding of parliamentary procedure,
ability to work with others and a spirit of good
will and understanding will help the delegate,
the club and the Conference Body.
The club president, as a delegate and who
serves as the leader of the club’s delegation,
should:
o March 31, 2016, Register for club displays
online.
o Allocate time at a business meeting to
discuss topics in this agenda so that a
majority opinion expressed by the club
will serve as a guide to delegates.
o March 31, 2016, Register and pay for your
Program Ads online.
o APRIL 1, 2016, Send in Program ads with
digital-ready artwork.
o Ensure the club understands that the
delegates will endeavour to follow the
club guidance, but if during the course
of the Conference new information is
presented, the delegates will vote for
what best represents the club and
region interests.
o April 1, 2016, Send in your Celebration of
Life form and photo.
o Assemble club raffle basket.
o April 29, 2016, Leave for Conference!
o Arrange with other delegates for
dividing topics of the report on
Conference to be given to club.
o Schedule time at a post-Conference club
meeting as soon as possible after
Conference for delegates to present
their reports.
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DELEGATE RESPONSIBILITIES
BEFORE CONFERENCE
o Be prepared to write down important
business proceedings and background
information to report to the club.
o Register Promptly!
o Encourage all members to attend.
o Vote with the club viewpoint in mind. If
instructed by the club to vote a certain
way, vote that way. If not instructed,
use your best judgment considering the
best interests of your club and of all
clubs in the Region.
o Study the Call.
o Share 2016 Call to Conference with ALL
of the club members – let them know
how to register and print the call for
them if necessary.
o Be willing to accept an assignment from
the Governor if asked.
o Discuss with members the slate of
candidates for the Region Board of
Directors and the proposed revision to
the bylaws and obtain club majority
opinion on voting as guidance for you.
o Complete the evaluation form before
leaving.
o Have a GREAT time.
o Clarify financial responsibilities
according to club procedures.
AFTER CONFERENCE
o Collect materials to take to Conference
including the Region Handbook (which
includes the Region Bylaws and
Procedures).
o Pack – Conference Attire:
Friday – Casual
Saturday - Business Casual
Saturday – Business Casual
Saturday Night – Cocktail, Dressy
or Business Attire
Sunday – is wear PINK day
o Don’t forget your Soroptimist member
pin.
o Prepare a report as instructed by the
club president. The following outline
may be helpful:
1. Action by Conference regarding the
changes in the bylaws, the budget or
other matters to the voting body
and the reason for each action.
2. Ideas for increasing club interest and
support in attaining Soroptimist
goals.
3. Summary of the workshops and
committee presentations.
4. A summary of the presentations.
5. A summary of proposals not
approved by the Conference and the
reason for disapproval.
DURING CONFERENCE
o Register at Conference upon arrival.
o Be on time for all sessions.
6. Awards: who won them and why.
Hints for helping your club win next
year.
o Attend all sessions.
o Be familiar with and observe the
Conference Standing Rules.
7. Your personal evaluation of the
Conference.
o Participate in discussion and debate.
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CONFERENCE STANDING RULES
VOTING BODY:
the corridors adjoining it.
The voting body of the Conference shall be the
Sierra Nevada Region Board of Directors and
the three accredited delegates of each club in
good standing.
A club is in good standing if all requirements of
Soroptimist bylaws and procedures are met.
REGISTRATION:
All persons attending Conference sessions shall
be registered and shall wear their registration
badges at all official functions.
CREDENTIALS:
Ringers on cell phones shall not be allowed
during business sessions, workshops or
meals.
MOTIONS:
Each motion shall be submitted in writing to
the Region Secretary at the time it is made.
ONLY ACCREDITED DELEGATES MAY MAKE
MOTIONS AND VOTE. Motion forms will be
available on the delegates' tables.
DEBATE:
Any Soroptimist may ask her questions and
take part in debate, but precedence shall be
given to delegates.
Delegates shall wear their delegate badge at
all meetings and during business sessions. All
delegates shall be seated in the section
reserved for voting delegates.
During a debate, a member may speak for
two minutes and once only to a question,
unless no other member wants the floor and
consent to speak twice is granted by the
voting body.
If an emergency requires that an alternate be
certified as the delegate, both the delegate
and the alternate shall report to the
Credentials desk and sign the registration
sheet. If the delegate is not available, a letter
from the Club can designate the alternate as
the official delegate to Conference. Once
certified as the delegate, she shall serve as
the delegate for the remainder of the
Conference. All applicable items relating to
the delegate position shall be transferred to
the alternate.
ORDERS OF THE DAY:
The official Conference program shall
constitute the Orders of the Day.
REPORTS:
A written copy of each report shall be handed
to the Region Secretary at the time the report
is presented to the Conference body.
MINUTES:
DECORUM:
The Region Governor shall appoint a
committee of three delegates to approve the
Conference Minutes.
Delegates shall be seated before the sessions
are called to order.
A delegate or other member who wishes to
speak shall rise, address the presiding officer
and having been recognized, shall state her
name and the name of her club.
SUSPENSION:
These rules may be suspended by a twothirds vote of the delegates.
PARLIAMENTARY PROCEDURE:
During business meetings, members are
requested to refrain from speaking unless
entitled to the floor and to suppress
unnecessary noise in the meeting room and
Where not inconsistent with the Soroptimist
laws, Robert’s Rules of Order Newly Revised
shall govern.
Page 11
PROGRAM ADS
CELEBRATION OF LIFE
Advertise your business or club, celebrate an
anniversary, a birthday or send a
congratulation. Whatever your reason, here is
your chance to share with the Region in your ad
in the Conference program!
‘Don’t cry because it is over, smile because it
happened.’ Dr. Seuss
The same GREAT rates:
Join us Sunday Morning, May 1, 2016, to share
anecdotes and achievements through
Soroptimism of our members who have
recently passed. And be prepared to leave with
their smiles on your heart.
$25
$45
$85
$125
Business Card size
¼ page Ad
½ page Ad
Full page Ad
Please be inspired to celebrate the lives of the
Soroptimists in the Sierra Nevada Region who
have passed away since March 1, 2015.
2x3½
3½x4½
7x4½
7x9
To include any SNR Soroptimist in this
observance:
SIGN UP AND PAY USING THE CONFERENCE
REGISTRATION ONLINE.
1) Complete the Celebration of Life form
DEADLINE MARCH 31, 2016
2) Submit form and photos by April 1st, to
Peggy Ursin via e-mail at
[email protected]
Email your artwork (jpg or pdf format)
by APRIL 1st
to [email protected]
Please write “SNR Ad” in subject line.
Forms are available on the SNR registration
website.
For questions contact Peggy Ursin at
[email protected]
_____________________________________________________________________
RESERVED TABLE ANYONE?
We are trying something new again this year. How would you like a reserved table for dinner on Friday
night or Saturday night or maybe for brunch on Sunday? You could have a reserved table almost
anywhere in the room without worrying about getting there early, waiting in line or saving seats for
your fellow Soroptimists.
For only $80 (8 seats) per meal or $200 for both dinners and Sunday’s Brunch, this table will be
reserved for you and your club/friends to enjoy the program from one of the best tables in the
house. You will get to pick from available spots in
personal or in the back, it's up to you.
the room rather it be up close and
Space is limited, so if you want to reserve, you must act quickly.
To reserve your table, contact Conference Coordinator/Governor-Elect Vicki Watson at
[email protected] or call at (530) 383-3604.
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CLUB DISPLAY INFORMATION
FRIDAY WORKSHOPS
If your club would like to highlight some of its
activities and accomplishments, we have a
place for you and at no cost to the club! That’s
right it’s FREE for a club to display, either on an
easel or a table, your club’s notable
accomplishments!
2:15 pm to 3:15 pm
The display can either be in the form of a trifold, poster board or whatever you come up
with. They will be displayed near registration to
get the maximum exposure with your fellow
Soroptimist and the public.
Due to the number of clubs in SNR, space is
limited
Set up
Friday 12:00 noon
Tear Down:
Sunday 2:00 pm
All materials must be removed at
the end of conference
Space includes: a portion of a 6’ table to be
shared with other clubs. Displays will be set up
in an unsecured area. No electrical outlets will
be available.
Candidates Forum
Coordinator Trudy
Don’t miss hearing from all the
candidates and learn what they bring to
serving at the Region level. Come and
support them as they share with all of
us their Soroptimist accomplishments
and goals for the future.
Come visit THE PAST....in person !
Past Board Members
How did SNR become it's own Region?
Why did this happen? What was the
impact? How are our communities
better served? How did we
communicate? How can we
communicate going forward? Women
Count! You are the future. What's in
your future?
3:30 pm to 4:30 pm
Delegates Briefing
Parliamentarian Jacque
If you are a delegate, learn what your
responsibilities are and the procedures
for voting on Saturday. Useful
information for all Soroptimist to know,
feel free to attend, even if you are not a
delegate.
Register FREE online by March 31, 2016.
Questions contact: District 3 Director Barbara
Email: [email protected]
Dream It Be It: Career Support for Girls
Governor-Elect Vicki and
Coordinator Sharon
During the last year, many clubs through
out the Sierra Nevada Region have
implemented the Dream It, Be Program
in their clubs. This session will have a
panel of representatives from clubs who
are actively participating in the
program. Attend this session to hear
how they got started, how it is going
and what has been the outcome.
Page 13
THE MARKET PLACE
Back by popular demand, The Market Place will be located in Treasurers ABCD this year! Thank you for
your participation and patience as we tried something new last year, but we are now going back to a
separate room this year for the Market Place.
As always everyone working a table MUST register for conference and have a name badge.
Reserve your sales table early, space will be limited as always.
Opens:
Friday Noon until
Saturday 8:00 am until
Sunday 8:00 am until
Close:
5:45 pm when evening session starts
5:45 pm when evening session starts
9:45 am when session starts
Set up can start anytime after 8:00 am until Noon, Friday when doors open
Tear down can start anytime after 10:15 am, Sunday morning, but must be completed by 3 pm
SNR Clubs
$ 50.00
SNR Member
$ 100.00
Extra Table / Floor Space
$ 20.00
Extra Table/ Floor Space
$ 35.00
The space will include one 6-foot table and 2 chairs (additional 6 foot tables are discounted –
see details above). Note, if you remove a table(s) and replace it with other items, you will be
charged for additional space if the items take up more than the table equivalent.
SIGN UP AND PAY ONLINE. DEADLINE MARCH 31, 2016
Questions? Contact Penney Leezy at [email protected] or Barbara Atwell at [email protected]
____________________________________________________________________________________________________
SIA SALES ITEMS
NEW SIA ITEMS
AT CONFERENCE
CLUB ADVANCE ORDERS
Plan to shop early for the new items from SIA
including pins, window clings and more that will
be available for purchase at conference. As
always we will have items available to purchase
to any club member on a first come first serve
basis. Be sure to stop at the SNR sales table to
see the selection.
Does your club need several member pins?
How about a Past-Presidents pin?
Would you like to order Folders? Cards?
Bookmarks?
Help us to help you, if you have a request or
need to order several items from the SIA store,
let us know so we can have it/them available
for you at Conference. E-mail Treasurer Pam,
[email protected] by March 31
with your pre order.
Page 14
CONFERENCE MENU
All Meals are served with Coffee, Decaf Coffee, Tea and Water.
Breakfast and Brunch includes Orange Juice
***************************
FRIDAY, APRIL 29, 2016
DINNER
Atlantis Caesar - Heart of Romaine Lettuce, Shaved Parmesan, Focaccia Croutons and Caesar Dressing
Rolls and Butter
Chocolate Suicide Cake
Choice of Entrée:
Chicken Parmigiano – Parmesan Cheese,
OR
Roasted Vegetable Ravioli –
Marinara Sauce, Herbed Pasta and Fresh
Tri-colored Pasta with Tomato Basil Sauce
vegetables
**************************
SATURDAY, APRIL 30, 2016
BREAKFAST:
Fresh Scrambled Eggs, 2 Bacon strips & 2 Sausage Links, Homestyle Potatoes with Fruit Garnish
Basket of Assorted Freshly Baked Muffins and Breads
***************************
LUNCH:
Kahlua Cheesecake
Choice of Entrée:
Roasted Turkey Cobb Salad – Oven-Roasted
OR
Veggie Cobb Salad - Avocado, Tomatoes,
Turkey, Applewood Smoked Bacon, Avocado,
Tomatoes, Bleu Cheese, Hard-Boiled Egg, Romaine
Lettuce with Ranch Dressing
Bleu Cheese, Hard-Boiled Egg, Romaine
Lettuce with Ranch Dressing
***************************
DINNER:
Spinach & More Salad- Spinach, Romaine, Cucumber, Strawberries, Mandarin Oranges,
Candied Walnuts with Balsamic Vinaigrette
Rolls and Butter
Chocolate Cups with Raspberry Mousse
Choice of Entrée:
Shrimp Scampi – Sauteed OR Fire Roasted Beef Tenderloin OR Vegetarian Strudel –
Jumbo Prawns in Butter,
Mediterranean Vegetables Baked
- With Wasabi Mashed Potato,
White Wine, Shallots and
Sweet Vermouth, Seasonal
Vegetables, and Seasoned
Rice
Asian Pear Compote, Kona
Coffee Demi Glace and Seasonal
Vegetables
in Phyllo Dough, Jasmine Rice and
Fresh Rosemary, Roasted Red
Pepper Sauce
**************************
SUNDAY, MAY 1, 2016
BRUNCH
Eggs Benedict – Poached Eggs, Grilled Canadian Bacon, Toasted English Muffin and Hollandaise Sauce
With Home-Style Potatoes
Basket of Assorted Freshly Baked Muffins and Bread
Page 15
NOMINATING COMMITTEE REPORT
OFFICIAL LIST OF NOMINATIONS
In accordance with provisions of the Sierra
Nevada Region bylaws, Article VI: Nominations
and Elections, the Region Nominating
Committee received the following nominees for
the Region Nominating Committee.
At the time indicated on the Conference
agenda, the report of the Nominating
Committee will be heard, placing these names
in nomination. At that time, nominations may
also be made from the floor. Candidates thus
nominated must have given their consent to
serve, if elected, and the nominator must have
on hand printed material listing the candidate’s
Soroptimist background and experience for
distribution to the delegates (200 words
maximum).
OF THE 2016-2018
REGION NOMINATING COMMITTEE
GOVERNOR-ELECT CANDIDATE
Lane Parks
S.I. Citrus Heights
SECRETARY CANDIDATE
Susan Strople
S.I. Smith Valley
TREASURER CANDIDATES
Danielle Dows
S.I. Smith Valley
Pam Greever
S.I. Placerville
At the close of nominations, all candidates will
be introduced and given two minutes to speak.
DISTRICT 1 DIRECTOR CANDIDATE
Maureen Mason
S.I. Yreka
In accordance with Federation Laws and policy,
no circularization on behalf of candidates,
distribution of campaign type articles or items
is permitted.
Liesl Schmidt
S.I. Marysville-Yuba City
Peggy Ursin
S.I. Elk Grove
Jerri Curradi
S.I. Lincoln
Sarah V. Carrasco
S.I. Reno
Sarah Walker
S.I. Greater Las Vegas Valley
Page 16
CANDIDATE RESUMES
_________________________________
As member of SI Citrus Heights, chartered
two clubs: SI Rancho Cordova-Gold River,
2009; SI Folsom El Dorado Hills, 2013
GOVERNOR-ELECT CANDIDATE
Name:
Lane Parks
Club Experience:
President 1996-97,1997-98, 2000-01;
Vice President 1995-96;
Treasurer 2004-05, 2005-06, 2006-07;
Secretary 1994-95;
Newsletter Editor 1994-95,1995-96;
Chaired and/or served on most committees
Club Name:
Soroptimist International of
Citrus Heights
Name of Company and Position:
Dick’s Rancho Glass at San Juan, Inc.,
President
International and Federation Experience:
International:
March 2015: Attended CSW 59
(Commission on the Status of Women) at
the United Nations as one of 30 delegates
of Soroptimist International
Federation:
2014-16 Federation Membership Chair,
2012-14 Federation Public Awareness
Chair,
2014, 2012,2010,1996 Attended
SIA Conventions as a delegate
2011 Attended Federation Leadership
Conference, Honolulu
Region Experience:
2014-16 Region Secretary
2015 SDR Coordinator
2010-12, 2008-10 District 4 Director
2010-12 Laws and Resolutions Committee,
Member
2007-09 Nominating Committee
Coordinator
2002-04 Ceec Abrahams Memorial
Scholarship Coordinator
2000-02 Endowment Coordinator
1998-2000 Celebrating Success
Coordinator
2012 Sacramento Theatre Company
Fundraiser, Chair
2011 District 4 Stop Trafficking Symposium,
Co-Chair
Page 17
Education:
BS Degree in Marketing,
California State University, Chico
Other Experience:
Treasurer-Cub Scout Pack 281, 2000-02;
Committee Chairman-Boy Scout Troop 281,
2006-08;
Member Fair Oaks Chamber of Commerce;
Volunteer American Cancer Society Relay
for Life
CANDIDATE RESUMES (cont.)
_________________________________
_________________________________
SECRETARY CANDIDATE
TREASURER CANDIDATE
Name:
Susan Strople
Name:
Pam Greever
Club Name:
Smith Valley
Club name:
Cameron Park – El Dorado Hills
Douglas County School District as a
Financial Reporting/Data Analyst
Roving Bookie, Owner
International and Federation experience:
None
2010-2011 Fundraising Liaison
2011-2012 Public Awareness Liaison
Attended SIA conventions, July 2010 in San
Francisco and July 2012 in Hawaii
Regional and District experience:
2014-2016 District 6 Director
Coordinate SDR registration by creating
and maintaining the event registration
website.
2012-2014 District IV Director
2014-2016 SNR Treasurer
I have attended SNR April conferences and
July COTR/SDR from 2005 thru 2015
Club experience:
I joined Soroptimist International of Smith
Valley in 2007 and served as club
secretary, treasurer, and president.
Club experience:
2004-2007 Treasurer
2007-2008 President Elect
2008-2009 President
2009-2012 Treasurer
Education:
I obtained my Bachelor’s Degree in
Information Technology in 2002, and my
Master’s Degree in Education in 2013. I
also hold an international certification in
Project Management (PMP).
Education:
HS grad & 1 year Jr College plus 2 years of
accounting courses at business college
10 years working in a CPA office.
Work Experience:
I worked for AT&T as a Program/Project
Manager and Programmer for 28 years,
and retired in 2008. In April of last year I
started a new career with Douglas County
School District.
Other experiences outside Soroptimist
that you feel are important:
40+ years as a Roving Bookkeeper for
clients at their businesses
NBROA (road assn.) treasurer for 13 years
Girl Scout Service Unit Manager for 14
years
Girl Scout Region Cookie Manager for 18
years
Girl Scout Day Camp Director for 12 years
Hobbies:
I love to enjoy nature by hiking, and 4wheeling. We have 40 Acres in Wellington,
Nevada where I split wood (with a log
splitter), raise chickens, and attempt to
garden as the weather permits.
Page 18
_________________________________
TREASURER CANDIDATE
Name:
Danielle Dows
Club Name:
Smith Valley Name of Company and Position:
KEMET Blue Powder; IT Coordinator
None
2013‐2014 Live Your Dream
Committee member;
2014 SNR SDR Technology Support;
2014 SNR SDR Conference Presenter;
I have attended most SNR Conferences
and SNR SDR since becoming a member.
QuickBooks for non‐profits. My current
position interfaces with accounting in the
areas of cost accounting, budgeting, and
inaccuracy resolution. I also have many
years of experience in combining disparate
programs into functionally commingled
systems.
I like to learn new applications and keep
current with most IT innovations and enjoy
sharing my knowledge with others.
My hobbies include skiing, yarn and needle
crafts, computers and gaming. My passions
are dogs, my home and husband, and
reading, whether that be by paper or audio.
_________________________________
Name:
Maureen Mason
Club Experience:
I have served my club as Secretary and
Treasurer and have served as Live Your
Dream (WOA) Committee Chair for the past
three years. Member and chair of other
committees.
Education:
Bachelor of Arts, emphasis in Paralegal
from Kaplan University.
Club Name:
Yreka
Retired, State of California, Department of
Insurance; Deputy Insurance Commissioner
International: none
Federation: Attended the following
Soroptimist International of the Americas
Biennial Conventions 2014
Vancouver; 2012 Hawaii and 2010 San
Francisco – club delegate
I received my bachelors’ degree in 2006
while continuing to work full time. I have
many years of experience in Information
Technology related support, including
software installation, desktop support and
end‐user instruction in systems such as:
Oracle and MES systems in the corporate
world; Microsoft Office, Google Docs, and
all forms of web technology; and
Region and District Experience:
2013-2014 Represented District VI,
member of SNR Women Honoring
Women Who Served Project.
2015-2016 Region Soroptimist Celebrating
Success, coordinator
2008-2015 SNR conferences
Page 19
2008-2015 SNR SDR
_________________________________
Maureen Mason – cont.
Club Experience:
I have served as club President twice,
President –elect, chair of Membership,
Awards & Scholarships, Laws &
Resolutions, Service, Budget & Finance
and Public Awareness. For the past two
years I have chaired the Ways & Means
committee, chaired the “I’m Special” for 8th
Grade Girls Program 2014 & 2015 and
chaired the club’s primary fundraiser the
Italian Dinner Dance 2014 & 2015. My
current position is club treasurer. I have
been active on our club board of directors in
various capacities since 2008.
Education:
Bachelor of Science, University of
California, Davis
As Deputy Insurance Commissioner I was
responsible for managing over 100 staff
members; appearing before the California
State Legislature; and participating on
various nationwide insurance committees.
All of these afforded me the opportunity to
develop strong listening skills and
collaborative operational skills both of which
I believe would be useful as District
Director.
Name:
Liesl Schmidt
Club name:
Soroptimist International
Marysville-Yuba City
U S Bank, Regional President
None
Currently serving as District 2 Nominating
Committee. Attended many SNR
Conferences, Leadership Conferences and
District Meetings. Assist during the District
elections at conference.
Club experience:
Soroptimist Member for 18 years, Club
President, President-Elect, Secretary and
Delegate. Laurel Society Member, Sutter
County Girls on the Run Founder and Club
Member.
Education:
University Of Maryland Business
Management, B.S., and Pacific Coast
Banking School-University of Washington
Chamber of Commerce Board of Directors,
Treasurer and Vice-Chairman. I am active
in many volunteer organizations which
include GOTR and Turtle Bay Exploratory.
I am passionate about helping women and
girls to achieve their dreams and
aspirations both in the work place and
society
Page 20
_________________________________
My experience at the local community
college includes nine years in Accounting,
six years as Development Director, and ten
years in Student Services/Outreach working
in Sacramento, El Dorado, Amador and
San Joaquin counties informing and helping
high school students and other populations
prepare for college. Since 2009 I have
worked as a Soroptimist with the Rotary
Club of Elk Grove in their Youth Mentor
Program. I am currently with my third
mentee in a program that mentors youth
beginning as early as 8th grade and follows
the student through completion of high
school. Rotary honored my involvement
with a Paul Harris Fellow award.
Name:
Peggy Ursin
Club Name:
Elk Grove
Cosumnes River College; Outreach
Specialist
International: None
Federation: Attended 2007 Emerging
Leaders Forum in Philadelphia; Club
delegate to the 2014 SIA Biennial
Convention in Vancouver, B.C.
_________________________________
2012-2014 SNR Women’s Opportunity
Award (now LYD) Coordinator; attended
many SNR Conferences, several
COTR/SDR retreats.
Name:
Jerri Curradi
Club name:
Club experience:
I have served my club as Assistant
Treasurer, Treasurer (4 terms), Recording
Secretary, President (2 terms) and multiple
terms on the Finance Committee and
Operations Committee. I edited the club
newsletter for three years, and have
chaired or co-chaired multiple committees
for fundraisers, District Meetings,
Soroptimist in the City gathering, and
Salute to Women events.
Lincoln
Supreme Lending
Residential Mortgage Loan Officer
International: Attended SI Convention 2012
in Montreal Canada - Federation: Attended
SIA Convention 2010 San Francisco and
2014 Vancouver British Colombia.
Education:
A.A. Ventura College; BA in Management,
St. Mary’s College; MS in School
Counseling, University of La Verne
2010- 2012 Renaissance Program Chair
2012-2014 District VII Director. During that
time there were 14 clubs in District VII,
Page 21
more clubs than any of the other districts in
the region during that time period.
Jerri Curradi – cont.
Club experience:
I am a charter member of Soroptimist
International of Lincoln. I joined Soroptimist
in July 2005. At the club level I have served
in the position of correspondence secretary,
one and a half years as club treasurer. I
also have served as vice president, as well
as two years as president. I am currently
servicing as the club vice president. I have
served several terms as our club delegate
representing our club at conference.
Education:
Bachelor of Arts from the University of
Pacific in Stockton California in Inter
American Studies and Spanish
Regional and District Experience:
Have attended most of the SNR
Conferences in 2002 through 2004 and
2014 through 2015 as well as SNR
SDR/COTRs as a member.
Club Experience:
I have served my club as President and
Vice President, member of the Finance
Committee and Education Committee.
Education:
Bachelor of Science from the University of
Nevada, Reno, 1999.
Juri
e
from
s D octorat
the William S. Boyd School of Law Las
Vegas, 2001.
Other Experiences Outside Soroptimist
That You Feel are Important:
Through my practice I serve as a panel
mediator, State of Nevada Real Estate
Division, to resolve disputes between
homeowners and homeowner associations
which requires great communication skills,
making sure all sides have documentation
and information. I believe this experience
will serve me well in making sure the clubs
of District 5 are well informed and keep an
open line of communication between the
clubs and the Sierra Nevada Region. I
serve on the board of Step 2, a private nonprofit addiction treatment program that
accommodates women with children. I sit
on a committee organized by the Nevada
Attorney General’s Office which raises
funds to assist victims of Human Trafficking
I was active in my children’s sports
activities and I worked with the Booster
Club at their high school.
_________________________________
Name:
Sarah V. Carrasco
Club Name:
Reno
Carrasco Law Practice, LLC; Managing
Member
None
Page 22
_________________________________
Other Experiences Outside Soroptimist
That You Feel are Important:
I have served on several positions for
Financial Women International which
included secretary; I was the secretary for
Friends of the Fort Historical, and President
of the Preservation society of Southern
Nevada. Membership Chairman & helped
with fundraising for March of Dimes,
Multiple Sclerosis Society, American
Cancer, and Girl Scouts of America. I
served as a board of Director for Public
Television for 7 years 1998-2007
I am very proficient with various software
programs.
Name:
Sarah K Walker
Club name:
Las Vegas Valley
Elite Realty, Realtor &
Avon Sales Representative
International: Attended International
convention in Glasgow Scotland Aug 2007
Federation: SIA Convention in San
Francisco 2010 Vancouver Canada 2014
District I Director 2006-2010 ( two
biennium)
Facilitator of the Secretary session for
COTR – 2008 & 2009, 2010
SNR Region Secretary 2012-2014
SNR Fellowship Coordinator 2014-2016
Club experience:
Member 2002-current, Membership
chairman, secretary, & Treasurer, president
two terms 2-2004-2006, Club webmaster,
Delegate 2014-2015-2016, and club
director 2013-2015
Education:
Graduate Real Estate School of Nevada
March 2004
University of North Carolina – Cannon
Financial School of Trust 1998- Personal
Trust Administration
Course work at UNLV, UNR, and
Community College
Page 23
LAWS & RESOLUTIONS REPORT
INTRODUCTION to the REVISION
The Soroptimist International of the Americas Sierra Nevada Region (SNR) bylaws has become
encumbered by years of additions and edits leaving the region with a long document containing
procedural detail and redundancies.
In light of all the activity at the federation level as well the current state of the SNR bylaws and
procedures Governor Jackie asked the Laws and Resolutions Committee and the parliamentarian to
perform an in-depth review to create more focused and up to date documents.
The committee members met via internet and open meetings at Governor Jackie’s office as well as
presenting a draft of the revision and receiving input from the region board.
It is important for clubs to recognize the importance of this proposed revision and discuss it with
members and delegates as well as with any of the committee members or Governor Jackie.
Following are additional supporting facts as to the decision to complete and present revised bylaws vs.
creating numerous amendments:
Soroptimist International of the Americas (SIA) has brought about some changes to the ideology of
Soroptimism including the concept of membership and objectives. Soroptimist is now open to anyone
over the age of 18 years who agree and support the goals of Soroptimist. These objectives of the
organization are spelled out in the bylaws. Women and girls are the priority of Soroptimist and SIA has
presented the programs that represent these endeavors and direct the individual regions and clubs to
support and participate in maintaining these goals.
Lisa Mangiafico, Senior Director of Information Services at SIA, has reminded us that the “new
governing documents for Soroptimist International (SI) do not in any way carry any authority over SIA’s
bylaws/procedures for any club or region”. At the November, 2015 SIA Board Meeting, all references to
the SI Constitution and all other governing SI documents have been deleted.
Upon initial review the committee indicated that simple amendments would not suffice due to the
amount of changes required to the bylaws. Thus, Governor Jackie directed the committee to work
towards a revision to be presented at the 2016 region conference. The committee consists of Ellen
Songer, SI Burney Falls, Coordinator and members Laura Moskwa, SI American River, Jacque Brown
SI Grass Valley, Region Parliamentarian and advisor Governor Jackie.
A revision is defined in Robert’s Rules of Order Newly Revised as “changes that are so extensive
and general that they are scattered throughout the bylaws should be effected through the
substitution of an entirely new set of bylaws (p. 593). The page further goes on to say that “notice
of such a revision is notice that a new document will be submitted that will be open to
amendment as fully as if the society were adopting bylaws for the first time. The old document
is not pending; and therefore, while the revision can be rejected altogether, leaving the old
bylaws intact, the old document cannot be altered with a view to retaining it in a changed form.”
Page 24
PROPOSED
BYLAWS REVISION
ARTICLE I
Name and Territorial Limits
Section 1
The name of the region shall be Sierra Nevada Region, Soroptimist International of the
Americas, Inc.
Section 2
The territorial limits of this region are established by Soroptimist International of the
Americas, Inc. (SIA)and consist of the counties of Alpine, Butte, Colusa, El Dorado,
Glenn, Inyo, Lassen, Modoc, Mono, Nevada, Placer, Plumas, Sacramento, Shasta,
Sierra, Siskiyou, Sutter, Tehama, Trinity, Yolo and Yuba in California; and all of Nevada.
Section 3
Districts. The region shall be divided into a minimum of eight (8) clubs and a maximum
of twelve (12) clubs; or 125 members per district. The Board shall be responsible for
presenting any realignment plan for conference action.
ARTICLE II
Objects
Section 1
To pursue the vision that women and girls have the resources to reach their full potential
and live their dreams.
Section 2
To improve the lives of women and girls through programs leading to social and
economic empowerment.
ARTICLE III
Members
Soroptimist International clubs and their members residing within the territorial limits of the
region shall be considered members of the region.
ARTICLE IV
Officers
Section 1
The officers of this region shall be a governor, a governor-elect, a secretary, and a
treasurer. The elected officers of a district shall be a district director. The elected officers
and district directors shall constitute the Board.
Section 2
Eligibility
A.
To be eligible for the office of governor or governor-elect, the member shall have
served a term as club president and served on the region board prior to the term
for which being nominated.
B.
To be eligible for the office of secretary, treasurer or district director, the member
shall have served a term as club president.
C.
If no candidate meeting these eligibility requirements will accept the nomination
another member may be selected as a nominee.
Page 25
Section 3
Term of Office. Beginning on July 1, following their election, all officers shall hold office
for two (2) years or until their successors take office. No officer is eligible for more than
two (2) consecutive terms in the same office.
Section 4
Vacancies.
Section 5
A.
In the event of a vacancy in the office of governor, the governor-elect shall hold
office for the balance of the biennium and be entitled to continue in the
governorship for the following biennium.
B.
In the event of a vacancy in the office of governor-elect, the board shall fill the
vacancy. The member so appointed may not succeed automatically to the office
of governor but shall be eligible for election as governor-elect or as governor, if a
vacancy still exists.
C.
A vacancy in the office of district director shall be filled by a vote of the club
delegates within that district at a region conference or district meeting. If neither
meeting is to be held within sixty (60) days after the vacancy occurs, it shall be
appointed by the region board.
D.
Other vacancies shall be appointed by the region board.
Duties of Officers.
A.
The Governor shall:
1. be the chief executive officer of the region.
2. be ex officio a member of all committees, except the Nominating Committee.
3. appoint a parliamentarian as needed for board meetings and conference.
4. appoint all committees and ad hoc committees.
5. be the region representative at the International Board Meeting held at the time
of the Soroptimist International Convention.
6. perform such other duties as pertain to the office or as directed by the region
board or SIA.
B.
The Governor-elect shall:
1. preside over meetings in the absence or at the request of the governor.
2. coordinate the program committees of the region.
3. serve as alternate to the Governor for the International Board Meeting held at the
time of the Soroptimist International Convention.
4. perform such other duties as pertain to the office or as directed by the governor
or region board.
5. Be authorized to begin work on committee appointments in the second year of
the biennium.
Page 26
C.
The Secretary shall:
1. keep a record of the proceedings of the region and region board.
2. be custodian of the current official records.
or region board.
D.
The Treasurer shall:
1. receive the funds of the region and deposit them in the financial
2. institutions as authorized by the region board.
3. pay authorized bills.
4. prepare financial reports as are required or requested by the governor or region
board.
5. be ex officio a member of the Finance Committee.
6. perform such other duties as pertain to the office or as directed by the
7. governor or region board.
E.
The District Directors shall:
1. plan the district meeting.
2. Report conditions and concerns within the district to the governor.
or region board.
Section 6
Discipline. The Region board shall have authority to remove from office any elected
officer or board member for failure to perform the duties of office or for conduct which
adversely reflects upon the Soroptimist organization.
ARTICLE V
Nominations and Elections
Section 1
Nominating Committee. The Nominating Committee shall be composed of a coordinator
appointed by the governor at the first conference of the biennium and one (1) member
elected from each district at the first conference of the biennium.
Section 2
Term of Office. Members of the Nominating Committee shall serve for two (2) years or
until their successors are appointed or elected.
Section 3
Vacancies. Any vacancy shall be appointed by the region board from the district where
the vacancy occurs. A vacancy in the position of coordinator shall be appointed by the
governor.
Page 27
Section 4
Elections.
A.
Voting shall be by ballot. A majority vote shall elect. If no one receives a majority
of the cast, balloting shall continue on the two (2) candidates receiving the
largest number of votes.
B.
In the event there is only one (1) candidate for office, election shall be by voice
vote.
C.
All elected officers shall be elected at the second year of the biennium and shall
take office July 1. Only delegates, region and district officers from clubs within
each district may vote for the district director of their respective districts.
ARTICLE VI
Meetings
Section 1
The Annual Meeting aka Conference of the region shall be held in the spring and shall
be held prior to May 15 of each biennium.
A.
The Location and Date of the conference shall be determined by the region
board five (5) years in advance of the conference when feasible.
B.
Call to Conference. The call to Conference shall be issued to all members at
least forty-five (45) days prior to the Conference.
C.
Voting Body. The voting members of the Conference shall be the region board
members and the accredited delegates of each club in good standing.
1. A club shall be deemed in good standing if all requirements of these bylaws and
those established by the Conference, region board, and SIA bylaws and
procedures have been met at the time its delegates register.
2. A delegate may represent only the club in which the delegate's membership is
held.
3. The delegates of each club shall be the president and two (2) members.
D.
Quorum. Delegates representing a majority of the clubs in the region shall
constitute a quorum.
E.
Emergencies. In an emergency the region board shall determine the means of
voting if necessary.
Section 2
Soroptimist Development Retreat (SDR). The region shall hold one (1) or more annual
Soroptimist orientation, development and training meetings in the spring or summer.
Section 3
District Meetings. Each district shall hold an annual meeting in September or October.
A.
The governor shall approve the dates for district meetings upon the
recommendation of the district directors.
Page 28
B.
Each district may hold an additional district meeting and/or function at the
discretion of the Governor.
C.
The voting members of the district are the region delegates of the clubs within
the district, and the district and region officers from clubs within the district.
ARTICLE VII
Board of Directors
Section 1
The Board of Directors shall consist of the elected officers and district directors. The
parliamentarian shall attend board meetings in an advisory capacity.
Section 2
Duties. The board of directors shall:
A.
have administrative authority over the affairs of the region except that of
modifying any action taken by the region conference or SIA.
B
be responsible for implementing SIA programs.
C.
be responsible for region monetary awards.
Sections 3
Meetings. The board of directors shall hold open meetings at least semi-annually. One of
these meetings shall be immediately prior to the conference and at such other times at a
place and time determined by the governor.
Section 4
Special Meetings. The governor or a majority of the board members may call a special
meeting to be attended simultaneously by telephone or attended by electronic/internet
technology with at least seven (7) days notice.
Section 5
Emergency Meetings may be conducted via telephone or electronic/ internet technology
with twenty-four (24) hours notice.
Section 6
Quorum. A majority of the board shall constitute a quorum.
Section 7
A Mail Ballot may be initiated by the governor or region board except when a
conference is held within fifteen (15) days.
Section 8
Limitation of Liability of Board Members. A region board member shall not be personally
liable for monetary damages for any action taken, or any failure to take any action in the
performance of their duties unless the board member has engaged in willful misconduct
or recklessness in the performance of their duties.
ARTICLE VIII
Committees
Section 1
Standing Committees. Standing committees include: Archives, Communications,
Conference, Finance, Bylaws and Procedures and Soroptimist Development Retreat.
Page 29
Section 2
Federation Goals Committees. The region shall have committees that execute the SIA
goal in the areas of fundraising, membership, program and public awareness.
Subcommittees will be formed to implement the Soroptimist identifying projects: a) Live
Your Dream: Education and Training Awards for Women b) Dream It, Be It: Career
Support for Girls and c) Soroptimist Celebrating Success!. All the coordinators of these
committees shall be the region representatives to SIA.
Section 3
Program Committees include, Endowment Fund, Evelyn Holland Award, Fellowship,
Youth Clubs and Ruby Award: For Women Helping Women.
Section 4
The governor shall determine the size of the committee and have the option to combine
the committees.
Section 5
The term of office for committee chairs, coordinators and members shall be two (2)
years or until their successors are appointed.
ARTICLE IX
Fiscal Matters
Section 1
The Fiscal Year shall be July 1 through June 30.
Section 2
Dues. Each club shall pay annually $25 per Member.
Section 3
Financial Review. The treasurer's books shall be subject to a financial examination by
the Finance Committee using procedures comparable with a financial review under
generally accepted accounting principles together with random sampling substantiation
and verification procedures at the close of each biennium, and at such other times as the
region board may authorize or upon the recommendation of the treasurer or the Finance
Committee. A summary of the biennial examination shall be available to clubs.
Section 4
Insurance. The treasurer and, at the discretion of the region board any other member
responsible for funds shall be insured.
Section 5
Solicitation of Funds. Monetary or in-kind donations shall not be solicited by the region
from members or clubs, except when action authorizing such solicitation has been
specifically approved by the region conference or, if the conference will not be held
within three (3) months, by the region board.
ARTICLE X
Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall be the
parliamentary authority for all matters not specifically covered in these Bylaws, Sierra Nevada Region
Procedures and Policies or Soroptimist International of the Americas Bylaws and Procedures.
ARTICLE XI
Amendment
Section 1
These bylaws may be amended by a two-thirds (2/3's) vote at conference provided such
amendment has been submitted by a club, a region committee, or the region board or
any of the board's individual members according to the procedures established. All
proposed amendments properly filed shall be included with the Call to Conference.
Page 30
Section 2
Amendment to these bylaws without a vote of the membership shall occur when bringing
the bylaws into conformance with directives from SIA. Such amendments shall be
distributed to the membership in a timely manner.
ARTICLE XII
Dedication and Dissolution
Section 1
The property of Sierra Nevada Region is irrevocably dedicated to special welfare
purposes and no part of the net income or assets of this organization shall ever inure to
the benefit of any officer or member thereof or to the benefit of any private persons.
Section 2
Upon the dissolution or winding up of Sierra Nevada Region, all assets remaining after
payment, or provision for payment, of all debts and liabilities of this organization shall be
distributed to a non-profit fund, foundation or corporation which is organized and
operated exclusively for social welfare purposes and which has established its tax
exempt status under Section 501(c) (3) of the Internal Revenue Code.
The SNR Board of Directors and the Laws and Resolutions Committee recommends adoption of these
revised bylaws.
Page 31

Call to Conference - Sierra Nevada Region

Transcription

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