notice of city council meeting

Transcription

NOTICE OF
CITY COUNCIL MEETING
DATE:
TIME:
PLACE:
MONDAY, AUGUST 10, 2009
1:30 P.M.
COUNCIL CHAMBERS
AGENDA
CALL TO ORDER
1:30 p.m.
Invocation
Bouquets
Adoption of Minutes
Adoption of Agenda
Delegations, Correspondence, Bylaws, Official Business and Reports
Note: Agenda and all Communications, Bylaws and Reports for Regular Council
Meetings are available from the City Clerk’s Office prior to the meeting, as well as
through the City of Lethbridge Website @ http://www.lethbridge.ca
ANNOUNCEMENTS:
DELEGATIONS:
1:40 P.M.
1.
Kevin Kvame, Chair, Lethbridge Sports Bid Committee, re
Letter of Intent to Host 2012 Alberta Summer Games
[see Communications A]
2.
Kevin Kvame, Executive Director, Lethbridge Bulls, re 10th
Anniversary of the Lethbridge Bulls
[see Communications B]
2:00 P.M.
3.
Rudy Friesen, General Manager, Exhibition Park, re
Request for Lethbridge Transit Shuttle Service from the
Exhibition to the Lethbridge College Parking Lot C (North and
East of the Barn) during Whoop-Up Days (August 18 to 22)
[see Communications C]
2:15 P.M.
4.
Stan Coxson, President and Rob Miyashiro, Executive
Director, Lethbridge Senior Citizens Organization (LSCO),
re Waiver of Rental Fee for the Civic Centre Field and the
Show/Mobile for the 1st Annual Family Festival to be held after
the Whoop-Up Days Parade on August 18, 2009 [see
Communications D]
2:30 P.M.
2:45 P.M.
BREAK
5.
Dawna Coslovi, Chief Executive Officer, Greenacres
Foundation, re Request for a Letter of Support regarding
Sunny South Lodge Grant Funding [see Communications F]
2
COMMUNICATIONS
(Copies Enclosed)
INTERNAL COMMUNICATIONS
K.E.T.
1.
From
Corey Wight, City Treasurer, re Distinguished
Budget Presentation Award
M.A.S.
2.
From
Duane Ens, Regulatory Services Manager, re
Unsightly Premises at 1262 – 5th Avenue North
M.A.S.
3.
From
Unsightly Premises at 1270 – 5th Avenue North
M.A.S.
4.
From
Unsightly Premises at 419 – 12 ‘C’ Street North
K.E.T.
5.
From
Kathy Hopkins, Director of Community Services, re
Memorandum of Understanding – Community
Stadium
B.A.L.
6.
From
Dianne Nemeth, City Clerk, re Bylaw 5599, Acadia
Block (624 – 3 Avenue South), Bylaw 5600, Hick
Sehl Building (618 – 3 Avenue South) and Bylaw
5601, D.J. Whitney House (3202 – 28 Street South)
TENDERS/REQUEST FOR PROPOSAL
T.H.W.
7.
From
Garth Sherwin, City Manager, re Invitation to Tender
C-09-25; Lethbridge Playground Upgrades
R.K.P.
8.
From
Garth Sherwin, City Manager, re Sole Source
S-09-68; Fundamentals of Supervision
EXTERNAL COMMUNICATIONS
T.H.W.
A.
From
Kevin Kvame, Chair, Lethbridge Sports Bid
Committee, re Letter of Intent to Host 2012 Alberta
Summer Games
T.H.W.
B.
From
Kevin Kvame, Executive Director, Lethbridge Bulls, re
10th Anniversary of the Lethbridge Bulls
3
COMMUNICATIONS:
(continued)
(Copies Enclosed)
EXTERNAL COMMUNICATIONS
K.E.T.
C.
From
Rudy Friesen, General Manager, Exhibition Park, re
Request for Lethbridge Transit Shuttle Service
from the Exhibition to the Lethbridge College
Parking Lot C (North and East of the Barn) during
Whoop-Up Days (August 18 to 22)
B.A.L.
D.
From
Stan Coxson, President and Rob Miyashiro, Executive
Director, Lethbridge Senior Citizens Organization
(LSCO), re Waiver of Rental Fee for the Civic
Centre Field and the Show/Mobile for the 1st
Annual Family Festival to be held after the
Whoop-Up Days Parade on August 18, 2009
R.K.P.
E.
From
Judy Brown, Executive Assistant, Canadian Badlands
Ltd., re Canadian Badlands Welcome Sign
Funding Program
T.H.W.
F.
From
Dawna Coslovi, Chief Executive Officer, Greenacres
Foundation, re Request for a Letter of Support
regarding Sunny South Lodge Grant Funding
4
BYLAWS:
FOR FIRST READING:
• BYLAW 5599 – Designation of the Acadia Block (624 – 3 Avenue
South) as a Municipal Historic Resource
•
BYLAW 5600 –Designation of the Hick Sehl Building (618 – 3
Avenue South) as a Municipal Historic Resource
• BYLAW 5601 - Designation of the D.J. Whitney House (3202 – 28
Street South) as a Municipal Historic Resource
FOR FIRST, SECOND AND THIRD READING:
K.E.T.
• BYLAW 5602 – Development Officer Designation
OFFICIAL BUSINESS:
REPORTS:
The following listed items are considered to be routine and are indicated on the
Agenda by an asterisk (*). These agenda items will be covered by one resolution
with the exception of any items City Council may wish to debate separately.
M.A.S.
*1.
Tender Summary Report for July
*2.
Follow-Up Action List
INCAMERA REPORTS:
•
Advice from Officials (FOIP Section 24)
5
Department: Finance
August 4, 2009
For Submission to
August 10, 2009
Council Meeting
His Worship the Mayor and
Members of City Council
Re:
Distinguished Budget Presentation Award
Earlier this year, the City of Lethbridge submitted its 2009-2011 three year Operating
Budget for review by the Government Finance Officers Association of the United States
and Canada. It is my distinct pleasure to advise City Council that the City of Lethbridge,
has received the Distinguished Budget Presentation Award for a third time.
This award is the highest form of recognition in governmental budgeting. It reflects the
commitment of City Council and staff to meeting the highest principles of budgeting. In
order to receive the Award, the City had to publish a budget document that met
international program criteria as a policy document, as an operations guide, as a financial
plan and as a communications device.
Given that the City’s budget is a triennial budget, the Award is for a three year period.
This truly represents a significant achievement for the City of Lethbridge. Council should
be very proud of its commitment to the triennial budgeting vision. We are among a select
few communities in Canada that have earned this Award.
Considerable work from across the corporation went into this budget document, but I want
to make special mention of the tireless efforts and dedication of the Office Managers and
the staff of Financial Services. They played a key role in making this vision a reality. And
finally, a special thanks is owed to Hailey Pinksen, Financial Planning & Budget
Supervisor, Kerry Boogaart, Sr. Accounting Technician and Patti Williams, Administrative
Assistant for compiling and publishing the budget document.
Respectfully Submitted,
Corey Wight, CA
Director Corporate Services
REQUEST FOR DECISION
Date of City Council Meeting:
August 10, 2009
Subject:
Unsightly Premise at 1262 - 5 Avenue North
Submitted By:
Duane Ens Regulatory Services Manager
RECOMMENDATION:
That City Council issue a notice by way of Form B in
accordance with City of Lethbridge Bylaw 3193, The
Unsightly Premises Bylaw, to the owner of 1262 - 5
Avenue North, Maynard Roelofs.
And further that City Council set the date of September
8, 2009 for this matter to be reviewed at a Public
Hearing.
PURPOSE:
To provide notice to the property owner Maynard
Roelofs, that the Regulatory Services Manager has
reported to City Council that an investigation of the
property has determined that the premises falls within
the definition of unsightly premises according to Bylaw
3193 and to set a date for a Public Hearing where the
property owner can make a presentation to City Council
setting forth reasons why an Order should not be made
to remedy the condition on these premises.
IMPLICATION OF RECOMMENDATION
GENERAL:
A complaint was received with respect to and the
subsequent investigation revealed, that the property
contains: three dilapidated unregistered vehicles,
lumber, truck box cover, vehicle parts, scrap metal, and
miscellaneous items as identified in the photographs.
In accordance with section 4 of Bylaw 3193, a notice to
the owner and occupant to remedy the conditions found
to be in violation of the Bylaw was posted at the
address as prescribed in section 7. The owner has
failed to remedy the conditions stated in the notice.
Form A.
IMPLICATION/
COMMUNICATIONS:
That City Council set a Public Hearing date
approximately 30 days from the date that the Form B is
issued to allow the owner the opportunity to make
representation to City Council and set forth reasons why
an Order should not be made.
Following the Public Hearing, pursuant to City of
Lethbridge Bylaw 3193, failing compliance, an Order of
City Council may be made by way of Form C advising
that the property owner has fifteen (15) days to remedy
the untidy or unsightly condition of the property or the
City may take the necessary action to remedy the
condition of the property, and add the costs to the tax
roll of said property.
BRIEFING SHEET
Legislation & Policy
Unsightly Premises Bylaw 3193
Public Participation
The property owner has a right to address the matter at
a Public Hearing date as set out by City Council.
Reports / Documents
Photographs of 1626 5 Avenue North , July 29, 2009
Submitted By: Duane Ens ______________
Reviewed By:
_______________________
City Treasurer: _______________________
City Solicitor:
_______________________
Reviewed & Endorsed by City Manager: ______________________________
City Manager’s Comments: _________________________________________
_________________________________________
_________________________________________
August 10, 2009
Subject:
Unsightly Premise at 1270 - 5 Avenue North
Submitted By:
RECOMMENDATION:
Unsightly Premises Bylaw, to the owner of 1270 - 5
Avenue North Avenue North, Maynard Roelofs.
Hearing.
PURPOSE:
GENERAL:
contains: three dilapidated unregistered vehicles, old
vehicle motor, an old stove, truck box cover, various
household furniture including three easy chairs, and an
old dresser, bicycle parts, and miscellaneous piles of
yard waste, as identified in the photographs.
Form A.
1
IMPLICATION/
COMMUNICATIONS:
BRIEFING SHEET
Reports / Documents
Photographs of 1270 5 Avenue North , July 29, 2009
Submitted By:
Duane Ens_____________
Reviewed By:
_______________________
City Treasurer: _______________________
City Solicitor:
_______________________
_________________________________________
_________________________________________
Revision Date & Time:
3
August 10, 2009
Subject:
Unsightly Premise at 419 - 12 C Street North
Submitted By:
RECOMMENDATION:
Unsightly Premises Bylaw, to the owner of 419 - 12C
Street North, Maynard Roelofs.
Hearing.
PURPOSE:
GENERAL:
contains: two dilapidated unregistered vehicles, three
washing machines, dilapidated utility trailer, tires, old
cabinet, old swing set pieces, and broken lawn mower
items as identified in the photographs.
Form A.
IMPLICATION/
COMMUNICATIONS:
BRIEFING SHEET
Reports / Documents
Photographs of 419 12C Street North , July 29, 2009
Submitted By:
Duane Ens______________
Reviewed By:
_______________________
City Treasurer: _______________________
City Solicitor:
_______________________
_________________________________________
_________________________________________
August 10, 2009
Subject:
Memorandum of Understanding – Sports Stadium
Submitted By:
Kathy Hopkins
Community Services Director
RECOMMENDATION:
That City Council approve the Memorandum of
Understanding between the City of Lethbridge and the
University of Lethbridge outlining the principles for the
operations and community access to the new Sports
Stadium.
PURPOSE:
The Sports Stadium is a capital project partnership with the
University of Lethbridge that was approved in the 2003 -2014
Capital Improvement Program. The facility will officially open
on September 19, 2009. The memorandum of understanding
defines the principles for the operating model and for
community access to the facilities.
GENERAL:
In September, 2003 the Lethbridge Sport Field Development
Strategy was presented to City Council. The strategy outlined
a framework for meeting the current and future needs of
rugby, football and soccer groups in the community. Two
projects were identified. The first was a six field natural turf
site suitable for hosting tournament events. This project was
sited in the Sherring Industrial Park and completed in 2006.
The second project in the strategy was the development of a
community stadium that would also incorporate the
requirements for competitive track and field events.
The University of Lethbridge stepped forward to partner in
the project. The total capital cost for the new facility is
$11,400,000 with the City contributing $3,730,000. The
facility is nearing completion and the official opening is
scheduled for September 19, 2009.
The attached memorandum of understanding is intended to
set the long term principles for the operating model and for
community access. Specifically, the University agrees:
1. To operate the facility as a University/Community
facility. Activities will include booking, repairs,
maintenance and operations.
2. To provide competition facilities for Lethbridge High
School football, school and community track and field
3.
4.
5.
6.
7.
and other local sporting organizations based on
established priorities.
To provide youth and adult programs and services for
university and community users.
To make the stadium available to host local, regional
and national events
To maintain budget and financial operations of the
facility
To invest and annual surpluses from the operations
first to a reserve for the operations of the facility to a
maximum of 10% of the annual operating budget.
Once the maximum is reached any excess will be
contributed into a reserve for capital replacement.
To host an annual “Users Meeting” to review booking
policies, procedures and rental rates.
In return the City agrees to:
1. Contribute and annual operating grant of $30,000 per
year to be adjusted for inflation with the City’s
operating budget cycle.
2. Represent community groups at the annual users
meeting.
3. Share in the replacement of capital assets (sports
turf, track surfaces) in the amount of 1/3 of any
shortfall that may occur.
FINANCIAL:
The annual $30,000 operating grant has been included in
the City’s operating budget.
BRIEFING SHEET
Plans
2005 – 2014 CIP; 2009 -2011 Operating Budget
A community advisory group has assisted in the design and
development of the facility and the booking priority model.
Groups have been apprised of the 2009 Fees and Charges
for facility use.
Risk Analysis
It is anticipated that the sports turf will require replacement
within 10 -12 years. The track surface is expected to have a
15 – 18 year lifecycle. These replacement costs have been
factored into facility rental fees. However, if a shortfall
occurs at the time of replacement, the agreement stipulates
that the City will contribute 1/3 of the requirement. Annual
monitoring of operations and setting of rental fees should
minimize any risk.
Reports / Documents
Sports Stadium – Memorandum of Understanding
Submitted By:
_________________________
Reviewed By:
_________________________
City Treasurer:
_________________________
City Solicitor:
_________________________
Reviewed & Endorsed by City Manager:
City Manager’s Comments:
_________________________________
_____________________________________________
_____________________________________________
SPORTS STADIUM
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING IS MADE EFFECTIVE September 1, 2009
BETWEEN:
THE GOVERNORS OF
THE UNIVERSITY OF LETHBRIDGE
(hereinafter called 'U of L")
AND
THE CITY OF LETHBRIDGE
(hereinafter called 'City")
WHEREAS the City has provided a significant capital contribution ($3.73 million) to the
Sports Stadium (the "facility") in order to expand the sport and recreational facilities
available to their constituents. The role of the City of Lethbridge is to ensure fair
community access to the facility;
AND WHEREAS the University owns and operates the facility and the U of L and the City have
agreed to make the Stadium a University/Community facility available to university and
community users;
NOW THEREFORE in consideration of the premises and the mutual covenants, agreements
and conditions herein contained, the parties agree as follows:
1.
Facilities and Services
1.1
The U of L hereby agrees to:
i.
ii.
iii.
iv.
Operate the Stadium facility on University grounds as a
University/Community Facility (booking, repairs, maintenance and
operations)
Provide competition facilities, for Lethbridge High School Football,
Pronghorn Soccer, school and community Track and Field and other
local sporting organizations based on established priority use;
Provide training facilities, University Credited Academic Programs,
Pronghorn Soccer, Rugby, Track, community Track and Field, High
School and community Football programs and other community
sporting teams based on established priority use;
Provide youth and adult programs and services for university and
Page 1 of 5
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
1.2
The City hereby agrees to:
i.
ii.
iii.
iv.
v.
2.
3.
community users;
Make Stadium available to host local and regional and national
events;
Provide on-site parking for community users at the prevailing parking
rates for the facility;
Maintain budget and financial operations of the facility;
Invest any annual surpluses from the operation of the facility firstly into a
reserve for the operations of the facility to a maximum amount of 10% of
the annual operating budget. Once the maximum operations reserve is
reached any excess will be contributed into a reserve for capital
replacement.
The University of Lethbridge will be responsible for the cost of the
University use of the facility;
Host an annual "Facilities Users Meeting" to review booking policies,
procedures and rental rates, provide user statistics, general updates
and to receive user feedback. An annual summary report will be
provided to the City;
Follow facility booking and use policies and priorities for all users;
Determine facility and equipment maintenance schedules;
Determine insurance requirements for events and groups.
Contribute an annual operating grant of $30,000, adjusted each City
budget cycle for inflationary increases beginning 2009 -2010.
Represent community groups at annual “Facilities Users Meeting”;
Dedicate space in the Leisure Guide for Stadium promotions;
Link the Stadium website to the City's website.
Share in the cost of replacement of stadium complex capital in the
amount of 1/3 of any shortfall not covered by the capital replacement
reserve set up for this purpose.
Facility Usage Fees
2.1
The University will determine the rental/event/membership fees applicable for the
use of the facilities, all fees to be reviewed by the City in advance of being
passed by the U of L Board of Governors;
2.2
All users of the facilities will be responsible for the fees to access the facilities.
Policies and Procedures
The City agrees to abide by the University of Lethbridge's policies and procedures of
which the parties are apprised, which may be changed from time to time. Any disputes
or concerns will be handled as outlined in the applicable policy.
4.
Indemnification
Each party agrees to indemnify and hold the other party, its successors and assigns,
and its directors, officers, staff and employees harmless from and against any and all
liability, losses, damages and expenses of any kind or nature incurred by the other party,
its successors, assigns, directors, officers, staff and employees by reason of any and all
Page 2 of 5
manner of actions, suits, claims or demands whatsoever at law or inequity which may be
asserted against them by any and all third parties by reason of any matter, cause or
thing whatsoever arising from the negligence or willful misconduct of the other party, it's
employees, agents or any party acting on behalf of or under that party's authority. This
indemnification shall survive the termination of this Memorandum of Understanding.
5.
Insurance
The U of L shall insure its operations under a contract of comprehensive general liability
insurance with reputable insurers in the amount of not less $2,000,000 Canadian per
occurrence, insuring against bodily injury, personal injury and property damage,
including the use thereof.
6.
Notices
Any notice or demand required or permitted hereunder is to be given at the
following addresses:
University
of
Lethbridge
4401 University Drive,
Lethbridge, Alberta T1K 3M4
c/o Vice-President (Finance and Administration)
City of Lethbridge
910 -4th Avenue South
Lethbridge, Alberta TI1 OP6
c/o Mayor's Office
7.
FOIP and Other Applicable Laws
The parties acknowledge that this Memorandum of Understanding is subject to the
Freedom of Information and Protection of Privacy Act ("FOIP") and all of the terms and
conditions of this Agreement shall be carried out in compliance with FOIP and any and
all other applicable laws.
8.
Choice of Law
This Memorandum of Understanding will be governed by and construed in accordance
with the laws of the Province of Alberta and where applicable the federal laws of
Canada.
9.
Term and Termination
9.1
The parties agree that the duration of this Agreement shall be for a period of ten
(10) YEARS from September 1, 2009 to August 31, 2019.
9.2
The parties may extend the terms within the Agreement for an additional Five (5)
YEAR term or terms at the conclusion of the Agreement with the same terms and
conditions. Should the parties desire to enter renewal negotiations, either party
must serve written notice one year in advance of the conclusion of the
Agreement of the intent to enter into renewal negotiations. Failure of the parties
to agree will then be referred to mediation.
Page 3 of 5
9.3
10.
Either party may terminate this Agreement, without cause, upon 12 months
written notice.
Modifications
Amendments may be proposed at any time regarding this Memorandum of
Understanding by either party and shall become effective upon signing by both parties.
No changes to this Memorandum of Understanding shall be binding unless and until
reduced to writing and signed by duly authorized officials of both parties.
11.
12.
Mediation/Arbitration
11.1
Should the parties be at an impasse over the intent or term of this Agreement,
then the dispute will be referred to mediation. Mediation is an informal nonbinding conference or conferences between the parties in which a mediator will
seek to guide the parties to a resolution of the dispute. The parties will select a
mutually acceptable external mediator. The mediation process shall continue
until the case is resolved, one of the parties wishes to terminate the mediation, or
the mediator files a report stating there is no possibility of resolution. If mediation
fails the parties may proceed to arbitration. Each party shall be responsible for its
own witness and counsel fees. Each party is responsible for 50% of the mediator
cost.
11.2
An arbitrator pursuant to the provisions of the Arbitration Act shall resolve any
matter not resolved by mediation, submitted to Arbitration under this Agreement.
The Parties will select a single arbitrator by mutual agreement, within FIVE (5)
business days in respect of a matter when one party serves on the other party a
notice in writing of the failure of the mediation. The arbitrator shall proceed to
hear the submission of the parties forthwith after his/her appointment and shall
render a decision within NINETY (90) calendar days after such hearing. The
decision of the arbitrator shall be binding on all parties. Each party shall be
responsible for its own witness and counsel fees. Each party is responsible for
50% of the arbitrator cost.
General
12.1
The parties agree not to use or refer to each other, its logo or any symbol in any
promotional material without the express written consent of the other.
12.2
The parties shall exercise every reasonable effort to meet their respective
obligations under this Memorandum of Understanding but shall not be liable for
failures to perform or delays in performance resulting from force majeure or other
causes beyond their reasonable control, including, but not limited to, compliance
with any law or regulation, acts of God, fires, strikes, lockouts, national disasters,
wars, riots and/transportation problems.
Page 4 of 5
IN WITNESS THEREOF each party hereto has caused this Agreement to be executed by an
authorized official on the date set forth above.
The Governors of
The University of Lethbridge
The City of Lethbridge
Per: _________________________
__________________________
Title:_________________________
R.D. Tarleck
Mayor
__________________________
D. Nemeth
City Clerk
Date: _________________________
Date: _________________________
Page 5 of 5
August 10, 2009
Subject:
Bylaw 5599, Acadia Block (624 – 3 Avenue South), Bylaw 5600,
Hick Sehl Building (618 – 3 Avenue South and Bylaw 5601, D.J.
Whitney House (3202 – 28 Street South)
Submitted By:
Dianne Nemeth, City Clerk
RECOMMENDATION:
City Council give first reading to Bylaws 5599, 5600 and
5601
PURPOSE:
Designation of Municipal Historic Resource
As requested by City Council at the Council Meeting of May
19, 2009, Notice of Intent to Designate a Municipal Historic
Resource was sent to the owners of the Acadia Block, Hick
Sehl Building and D.J. Whitney House
GENERAL:
Background/
Justification :
No written notice of objection was received from the owners Dove
Christian Supplies Ltd, Sehl-Ryn Holdings Ltd. and Jason Stone &
Taina Arnell, respectively, by July 27, 2009.
Recommended Option
Give first reading to Bylaws 5599, 5600 and 5601, Municipal
Historic Resource Bylaws
Submitted By:
_________________________
Reviewed By:
_________________________
City Treasurer:
_________________________
City Solicitor:
_________________________
Reviewed & Endorsed by City Manager:
City Manager’s Comments:
_________________________________
_____________________________________________
_____________________________________________
City Council Meeting
Monday, May 19, 2009
•
Graeme Woods, Strategic Initiatives Coordinator, re Municipal Historic
Resource Designation of Acadia Block (614 – 3 Avenue South)
530
555-B
J.H. CARLSON:
BE IT RESOLVED THAT the report from Administration advising of the Heritage
Advisory Committee’s recommendation that the Acadia Block located at 614 – 3
Avenue South be designated as a Municipal Historic Resource, be received as
information and filed
AND FURTHER BE IT RESOLVED THAT the recommendation be approved and
the City Clerk be instructed to send a ‘Notice of Intent to Designate’ as required
under the Historical Resources Act to the property owners
AND FURTHER BE IT RESOLVED THAT a Designation Bylaw be prepared for
City Council’s consideration following expiry of the required sixty days notice.
-------------------------CARRIED
ACTION:
•
City Solicitor, City Clerk, Corporate Initiatives
………………………………..
Resource Designation of David James Whitney House (3202 – 28 Street
South)
530
555-B
S.G. WARD:
Advisory Committee’s recommendation that the David James Whitney House
located at 3202 – 28 Street South be designated as a Municipal Historic
Resource, be received as information and filed
COMMUNICATIONS:
(continued)
530
555-B
under the Historical Resources Act to the owners of the property
-------------------------CARRIED
ACTION:
•
………………………………..
Resource Designation of Hick-Sehl Building (618 – 3 Avenue South)
530
555-B
K.E. TRATCH:
Advisory Committee’s recommendation that the Hick-Sehl Building located at 618
– 3 Avenue South be designated as a Municipal Historic Resource, be received
as information and filed
under the Historical Resources Act to the owners of the property
-------------------------CARRIED
ACTION:
………………………………..
Subject:
ITT C-09-25; Lethbridge Playground Upgrades
Submitted By:
Garth Sherwin, CA
City Manager
August 10, 2009
RECOMMENDATION:
The recommendation of the Purchasing Manager to award
the above competition to the low bidder, Caliber
Landscaping Ltd. of Coalhurst, AB is submitted for your
consideration and approval.
PURPOSE:
This project will upgrade eight (8) City playgrounds and
provide one (1) new playground. This project will run
concurrently with the Playground Equipment Supply and Install
Contract previously awarded to Park N Play. The playgrounds
included in this project are, Norbridge, Labour Club, Laval,
Henderson Pool, Henderson Lake East, Fairmont,
Georgetown, Kiwanis, and Sheridan.
FINANCIAL:
The cost breakdown of the amended contract is as follows:
Reports/Docouments:
Total cost of this proposal including GST
Less available GST refunds
$556,523.77
26,501.13
Net cost to the City of Lethbridge
$530,022.64
Tender Overview
Procurement Recommendation Memo
Reviewed & Endorsed by City Manager: ____________________________________
Subject:
SS S-09-68; Fundamentals of Supervision
Submitted By:
Garth Sherwin, CA
City Manager
August 10, 2009
RECOMMENDATION:
The recommendation of the Purchasing Manager to award
the above sole source project to Capability Connections
Consulting of Calgary, AB is submitted for your consideration
and approval.
PURPOSE:
To continue delivering a customized City of Lethbridge
Leadership Program for the period of January 1, 2010 to
December 31, 2011.
FINANCIAL:
The cost breakdown of the sole source purchase is as follows:
The cost breakdown of the bid is as follows:
Total estimated cost of a two (2) yr
contract including GST
Less 100% GST refunds
$104,298.60
4,966.60
Net estimated cost to the City of Lethbridge
$ 99,332.00
* This is a unit rate contract based on number of participants
and number of sessions conducted. Total contract value may
vary based on actual requirements. The cost breakdown also
includes estimated travel, accommodations and meals for
instructors.
Reports/Docouments:
Tender Overview
Procurement Recommendation Memo
July 22, 2009
For submission to
August 10, 2009
Council Meeting
RE:
Formal notice and request to appear before Council for resolution
supporting a letter of intent to host the 2012 Alberta Summer Games.
The Lethbridge Sports Bid Committee wishes to formally request a council resolution
supporting a letter of intent outlining our community’s interest in bidding to host the
2012 Alberta Summer Games (due August 14, 2009).
The formal bid must be delivered by October 16, 2009. If we decide to proceed with the
formal bid, the Sports Bid Committee will work to this end and will return to Council with
details of the bid.
Thank you for your support.
_______________________________________
Kevin Kvame
Chair of the Lethbridge Sports Bid Committee
cc.
Kathy Hopkins
Stuart York
Carol Thibert
Office of:
City Solicitor
August 5, 2009
For Submission to
August 10, 2009
RE: Bylaw 5599:
A Bylaw of the City of Lethbridge to Designate
The Acadia Block at 614 – 3 Avenue South,
Lethbridge as a Municipal Historic Resource
Attached hereto for Council’s consideration and first reading is Bylaw 5599.
Council will recall that the City Clerk was directed to send a Notice of Intent to
Designate this property to the property owners. The required 60 days period has
now expired and no objection has been received.
This Bylaw will be brought forward for further consideration on August 24, 2009.
Douglas S. Hudson, Q.C.,
City Solicitor
BYLAW 5599
----------A BYLAW OF THE CITY OF LETHBRIDGE
TO DESIGNATE THE ACADIA BLOCK
AT 614 – 3 AVENUE SOUTH, LETHBRIDGE
AS A MUNICIPAL HISTORIC RESOURCE
*******************************
WHEREAS Section 26 of the Historical Resources Act, R.S.A. 2000
permits council to designate any historic resource within a municipality whose
preservation Council considers to be in the public interest, together with any land
in or on which it is located, as a Municipal Historic Resource;
AND WHEREAS the preservation of The Acadia Block located at 614 – 3
Avenue South, Lethbridge, Alberta appears to be in the public interest as
described in the attached Schedule “A” Statement of Significance and
Description of Character Defining Elements;
NOW THEREFORE, THE COUNCIL OF THE CITY OF LETHBRIDGE, IN
THE PROVINCE OF ALBERTA, DULY ASSEMBLED, HEREBY ENACTS AS
FOLLOWS:
1.
The City of Lethbridge is authorized to designate The Acadia Block
located at 614 – 3 Avenue South, in the City of Lethbridge, Province of Alberta as
a Municipal Historic Resource.
2.
The Mayor and City Clerk are hereby authorized to execute any necessary
documents on behalf of the City of Lethbridge in support of the Municipal Historic
Resource designation.
3.
No person shall make alterations or repairs to the designated resource
which have the effect of diminishing the enumerated Character Defining
Elements.
4.
Dove Christian Supplies Ltd., the owners of the property described in
paragraph one shall accept total liability and hold harmless The City of
Lethbridge from and against all financial and/or economic losses, suits, charges
and claims for compensation or damages in any manner arising from the
1
designation.
5.
This Bylaw shall come into full force and effect on the date of final passing
thereof.
READ A FIRST TIME this
day of
______________________________
MAYOR
READ A SECOND TIME this
__________________________
CITY CLERK
day of
________________________________
MAYOR
READ A THIRD TIME this
, A.D. 2009
day of
_____________________________
MAYOR
, A.D. 2009
__________________________
CITY CLERK
, A.D. 2009
__________________________
CITY CLERK
2
SCHEDULE “A”
Statement of Significance
Acadia Block
614 – 3 Avenue South,
Lethbridge, Alberta
Description of Historic Place
The Acadia Block is a rectangular, two-storey, flat roofed, brick commercial
building, with a one-storey addition on the south elevation. It is located on a vital
pedestrian and commercial street, occupying a commercial lot across from the
Galt Gardens and the Carnegie Library in the Lethbridge downtown core.
Heritage Value
The Acadia Block is significant for its association with the commercial
development of Lethbridge. It is also valuable for its association with Charles
Broughton Bowman.
The Acadia Block is significant for its association with the commercial
development of Lethbridge. Constructed by W.R. Virtue in 1909, during a period
of commercial boom, the Acadia Block fulfilled local demand for office and
commercial space for Lethbridge’s growing and diversifying service economy.
While the block has accommodated accountants, lawyers, and doctors, some of
its first tenants were the C.B. Bowman agency, the Red Cross Book Store, and
Clarke’s Ladies’ Wear. The owners C.B. Bowman and Lewis Martin Johnstone
repaired the building after it was damaged by fire in 1918. The Acadia Block’s
rich commercial history attests to the continued commercial viability of the
building given its key location in the downtown area, its large capacity, and its
attractive design.
The Acadia Block is valuable for its association with the C.B. Bowman, who
came from Nova Scotia to Lethbridge in the late 1800s. He started the C.B.
Bowman Agency in 1891, which dealt in insurance, loans and real estate and
which moved into the Acadia Block after its construction. By 1918, Bowman is
identified as co-owning the building with L.M. Johnstone. Bowman was also very
active in the local community; he was mayor of Lethbridge in 1909, and held
other positions with the City such as municipal councillor, City assessor and
secretary treasurer, and secretary of public schools. Bowman retired in 1936.
In 1926 to 1927 Leys & Wishart Grocers started business at 616 – 3 Avenue
South. This single storey building is now part of 614 – 3 Avenue South as the
adjoining west wall has been removed. By 1947, Yeo Quong bought out Robert
Ley’s business and opened the Royal Fruit Store. Yeo Quong operated his
business here until he retired in 1978.
3
Character Defining Elements
The character defining elements as expressed in the form, massing, and
materials of the 1909 two-storey building, such as;
• The common bond brickwork on the exterior
• The commercial store front with central doorway and the cornice capping
the storefront
• The cornice on the second level, with dentils, metal frieze, and arched
parapet with a large name plate reading “Acadia Building”
• The pattern, style, and construction of all original exterior windows,
especially the four semi-elliptical basket-handle arched windows and
voussoirs on the second storey and the smaller, semi-circular arched
window at the centre on the second storey
Description
Significance Criteria
Context
Period of Significance (POS)
Two-storey commercial building
A: Theme – commercial development of early
Lethbridge
Built during a period of commercial and residential
boom
1909 - present
•
•
•
(CDEs)
•
The common bond brickwork on the exterior
The commercial store front with central
doorway and the cornice capping the
storefront
The cornice on the second level, with dentils,
metal frieze, and arched parapet with a large
name plate reading “Acadia Building”
The pattern, style, and construction of all
original exterior windows, especially the four
semi-elliptical basket-handle arched windows
and voussoirs on the second storey and the
smaller, semi-circular arched window at the
centre on the second storey
Integrity Criteria:
The overall integrity of the building is satisfactory.
1. Location
The location of the building has not been changed.
2. Design
The design of the building has not been significantly
altered. First storey altered sympathetically to
building design.
3. Environment
The environment, or surroundings, has not changed
significantly over the years.
4
4. Materials
5. Workmanship
6. Feeling
7. Association
The original materials of the building have not
changed.
The workmanship of the building is original.
The feeling of the building and site has not changed.
The building retains its association with the theme of
commercial development of early Lethbridge.
5
Office of:
City Solicitor
August 5, 2009
For Submission to
August 10, 2009
RE: Bylaw 5600:
The Hick-Sehl Building at 618 – 3 Avenue South
Lethbridge as a Municipal Historic Resource
City Solicitor
BYLAW 5600
TO DESIGNATE THE HICK-SEHL BUILDING
AT 618 – 3 AVENUE SOUTH, LETHBRIDGE
*******************************
AND WHEREAS the preservation of The Hick-Sehl Building located on
Plan 4353S, Block 33, Lot 9 appears to be in the public interest as described in
the attached Schedule “A” Statement of Significance and Description of
Character Defining Elements;
FOLLOWS:
1.
The City of Lethbridge is authorized to designate The Hick Sehl Building
located on Plan 4353S, Block 33, Lot 9 in the City of Lethbridge, Province of
Alberta as a Municipal Historic Resource.
2.
3.
Elements.
4.
Shell-Ryn Holdings Ltd., the owners of the property described in
paragraph one shall accept total liability and hold harmless The City of
Lethbridge from and against all financial and/or economic losses, suits, charges
and claims for compensation or damages in any manner arising from the
1
designation.
5.
thereof.
day of
______________________________
MAYOR
__________________________
CITY CLERK
day of
________________________________
MAYOR
, A.D. 2009
day of
_____________________________
MAYOR
, A.D. 2009
__________________________
CITY CLERK
, A.D. 2009
__________________________
CITY CLERK
2
SCHEDULE “A”
Hick-Sehl Building
618 – 3 Avenue South,
Lethbridge, Alberta
Description of the Historic Place
The Hick-Sehl Building, located at 618 – 3rd Avenue South is a three-storey, flatroofed brick building. It is located on a city commercial lot, across the street from
the Galt Gardens, in the heart of the Lethbridge downtown core.
Heritage Value
The Hick-Sehl Building is a significant for its association with the commercial
development of Lethbridge and for its neo-baroque style of design uncommon in
the area.
The Hick-Sehl Building is valuable for its association with the commercial
development of the young City of Lethbridge. Fred Hick, a pioneer hardware
merchant in Lethbridge and his partner, Edward J. Sehl, created the Hick-Sehl
Hardware Company and constructed the building to house this venture in 1912.
As it was the first retail hardware store in the City, the company quickly became a
prominent business. It continued to operate successfully until 1947. The store
catered to several markets, such as commercial and residential construction, and
to the City’s vibrant agricultural sector.
Modern Fashions operated in this building from 1947 to 1990 when the Bolokoski
family closed the business and sold the building to GMT Computing.
The Hick-Sehl Building is significant as an example of neo-baroque style of
design uncommon in Lethbridge. The prominent central bay windows on the
front façade, the decorative neo-baroque elements, and the use of brick and
stone detailing on the front façade contribute to the building’s grand appearance.
The building was unique in its time for a commercial building in the City and was
of noteworthy design, and today it remains so – both an unusual and an
attractive building in the downtown core.
materials of the 1912 three-storey building such as:
• The brick and stone material
• The pattern, style and construction of all wooden windows, especially the
large, central projecting bay windows on the second and third storey of the
front façade
3
•
•
•
•
•
The cast stone sills and lintels and decorative elements above the side
windows on the front façade
The cornice on the third storey façade and the arched, stone parapet
above it
The ghost signage on the third storey, on the west and south sides of the
building
Pressed metal ceilings
Stepped roof line and parapet
4
Office of:
City Solicitor
August 5, 2009
For Submission to
August 10, 2009
RE: Bylaw 5601:
The David James Whitney House at 3202 – 28 Street
South, Lethbridge as a Municipal Historic Resource
City Solicitor
BYLAW 5601
TO DESIGNATE THE DAVID JAMES WHITNEY HOUSE
AT 3202 – 28 STREET SOUTH, LETHBRIDGE
*******************************
AND WHEREAS the preservation of The David James Whitney House
located at 3202 – 28 Street South, Lethbridge, Alberta appears to be in the public
interest as described in the attached Schedule “A” Statement of Significance and
Description of Character Defining Elements;
FOLLOWS:
1.
The City of Lethbridge is authorized to designate The David James
Whitney House located on Lot 9, Plan 9111085 in the City of Lethbridge,
Province of Alberta as a Municipal Historic Resource.
2.
3.
Elements.
4.
Jason Paul Stone and Taina Maria Arnell, the owners of the property
described in paragraph one shall accept total liability and hold harmless The City
of Lethbridge from and against all financial and/or economic losses, suits,
charges and claims for compensation or damages in any manner arising from the
1
designation.
5.
thereof.
day of
______________________________
MAYOR
__________________________
CITY CLERK
day of
________________________________
MAYOR
, A.D. 2009
day of
_____________________________
MAYOR
, A.D. 2009
__________________________
CITY CLERK
, A.D. 2009
__________________________
CITY CLERK
2
SCHEDULE “A”
David James Whitney House
3202 – 28 Street South,
Lethbridge, Alberta
Description of the Historic Place
The David James Whitney House is a two-storey, brick residence with high gable
roofs and a second storey balcony overhanging an open front veranda. The
house is located in a suburb in South Lethbridge.
Heritage Value
The D.J. Whitney House, or Ideal Farm as it is also known, is significant for is
association with the agricultural history of Lethbridge. The D.J. Whitney House is
also significant for its distinct Gothic Revival cottage design influences.
The D.J. Whitney House is significant for its association with both the advent of
irrigated farming and agricultural innovation in the Lethbridge area. The
farmhouse was built in 1903 for the residence of Mr. D.J. Whitney and it was
surrounded by a 470 acre tract of farm land, known as the Ideal Farm. In
conjunction with Dr. William Harmon Fairfield, Whitney successfully
experimented with growing techniques and crop varieties and was recognized for
his pioneering work in irrigated agriculture. The farmhouse and the surrounding
fields were featured in a variety of promotional material, and they became a
symbol of the area’s agricultural wealth. Much of the surrounding farmland was
acquired by the Lethbridge Junior College (now called Lethbridge College), and
now forms part of the college campus.
The D.J. Whitney House is significant for its distinct Gothic Revival cottage
design influences and as an example of the type of farmhouse common in the
owner’s native Ontario at the time, but which was relatively rare in the region.
The end gables and peaked roof over the doorway to the balcony have
decorative vergeboards and are topped with finials. These elements, combined
with the brick structure’s segmented window arches show the influence of the
Gothic Revival cottage style.
materials of the 1903 two-storey house such as;
• The cross gable roof, and the gables above the windows and balcony
doorway, which are adorned with vergeboards and finials
• The brick exterior
• The pattern, style, and construction of all wooden windows and brick
design around all windows, including the segmented aches
3
•
•
The second storey balcony with gabled doorway and the full veranda
underneath the balcony, and the wooden support posts and beams
Balustrade typical of that period
Description
Significance Criteria
Two storey house
A: Theme – agricultural development of the early Lethbridge
area
C: Design – Gothic Revival elements
Built during a period of commercial and residential development
Context
Period of Significance
1903 - present
(POS)
•
Character
Defining
Elements (CDEs)
•
•
•
•
Integrity Criteria:
Cross gable roof and the gables above the windows, and
balcony doorway, which are adorned with cross bracing
vergeboards and finials
Brick exterior
Pattern, style, and construction of all wooden windows
and brick design around all windows, including the
segmented aches
Second storey balcony with gabled doorway and the full
veranda underneath the balcony, the wooden support
posts and beams
Balustrade typical of that period
The overall integrity of the building is satisfactory.
1. Location
The location of the building has not been changed.
2. Design
The design of the building has not been significantly altered.
However, the 1960’s addition is unsympathetic, but the 2008
addition is sympathetic.
3. Environment
The environment has changed due to the institutional and
residential development
4. Materials
The materials of the original building are authentic.
5. Workmanship
The workmanship of the building is original.
6. Feeling
7. Association
The feeling of the building has not changed.
The building retains its association with the theme of agricultural
development in early Lethbridge and Gothic Revival design
elements.
4
Department: City Solicitor
July 24, 2009
For Submission to
August 10, 2009
Council Meeting
RE:
BYLAW 5602
Amendment to Development Officer Bylaw
Attached hereto for Council’s consideration and three readings is Bylaw 5602.
Kathy Vander Meer and Ryan Slovack have recently been appointed
Development Officers which makes this Bylaw revision necessary in order for
Kathy Vander Meer and Ryan Slovack to perform this function.
Douglas S. Hudson, Q.C.
City Solicitor
BYLAW 5602
-------------A BYLAW OF THE CITY OF LETHBRIDGE TO AMEND
BYLAW 5236 – A BYLAW TO ESTABLISH THE POSITION OF
DEVELOPMENT OFFICER AS A DESIGNATED OFFICER
------------------------------------------------NOW THEREFORE, THE MUNICIPAL COUNCIL OF THE CITY OF LETHBRIDGE,
DULY ASSEMBLED, HEREBY ENACTS AS FOLLOWS:
1.
Bylaw 5236 – A Bylaw to Establish the Position of Development Officer as a
Designated Officer is hereby amended.
2.
Bylaw 5236 is hereby amended by deleting the present Schedule “A” and
inserting in its place the following new Schedule “A”:
SCHEDULE “A”
GEPKE STEVENSON
JASON PRICE
ANGELA OLSEN
PAMELA COLLING
MAUREEN GAEHRING
KATHY VANDER MEER
RYAN SLOVACK
3.
-
Development Officer
Development Officer
Development Officer
Development Officer
Development Officer
Development Officer
Development Officer
This Bylaw shall come into full force and effect on the date of final passing thereof.
READ A FIRST TIME this _______day of _____________________, A.D. 2009
___________________________________________________________
MAYOR
CITY CLERK
READ A SECOND TIME this _______day of __________________, A.D. 2009
___________________________________________________________
MAYOR
CITY CLERK
READ A THIRD TIME this _______day of ____________________, A.D. 2009
___________________________________________________________
MAYOR
CITY CLERK
Subject:
Tender Summary for July, 2009
Submitted By:
Garth Sherwin, CA
City Manager
August 10, 2009
RECOMMENDATION:
That the Tender Summary Report for July, 2009 be received
as information and filed.
PURPOSE:
Attached is a summary of all competitions awarded for the
month of July, 2009 and a description of each competition as
well as the year-to-date summary.
FINANCIAL:
N/A
Reports / Documents:
Tender Summary Report
FOLLOW UP ACTION LIST - MAYOR, CITY COUNCIL, CITY CLERK & CITY SOLICITOR
Council Date
Page
Item
Responsibility
Estimated
Completion Date
Status
March 7/05
89
To ensure capsules are removed and
contents distributed and capsules refilled
for the next period (no time capsules from
2006 Centennial)
Jan. 9/06
10
Purchase of land in Fairmont Park
City Solicitor
May 1/08
Jan. 8/07
11
Land swap with Elim Society for
acquisition of land for road right-of-way for
the future North Scenic Drive
City Solicitor
June, 2009
Documents at Land Titles
May 26/08
218
Water Conservation Request
Ad Hoc Committee
June, 2009
Review request to incorporate water
conservation measures as part of
Environment Plan & Policy Initiative
June 23/08
266
Airport Governances and Potential
Partnership
Ad Hoc Committee
October 2009
Identify options and make
recommendations to City Council
March 9/09
105
Lethbridge College Residence
Development Project
City Solicitor
August 30/09
Debenture to be prepared
July 7/08;
March 9/09
106
Sale of neighborhood commercial land in
Sunridge (Howler Developments Ltd.)
City Solicitor
March 31/10
Closing date extended to March 31/10
March 23/09
137
SHIA Funding Agreements
Mayor
July 31/09
Mayor & City Clerk to execute
appropriate funding agreements
April 6/09
159
Land Sale - Water Tower Site
City Solicitor
May 19/09
Execute related agreements
City Clerk
August 10/09
City Clerk to send "Notice of Intent to
Designate" to the owner of the Acadia
Block (614-3 Ave. S.)
August 10/09
Designate" to the owner of the David
James Whitney House (3202-28 St.
S.)
May 19/09
May 19/09
210
211
Approval of the Heritage Advisory
Committee's recommendation that the
Acadia Block be designated as a
Municipal Historic Resource
David James Whitney House be
designated as a Municipal Historic
Resource
September 2009, 2034, 2059 and
2084
City Clerk
City Clerk
1/2 to be conveyed to Medican
Mayor, City Council, City Clerk
and City Solicitor 1
Revised 8/5/2009
Council Date
May 19/09
Page
211
June 1/09
237
June 15/09
258
June 15/09
June 29/09
July 13/09
July 13/09
Item
Hick-Sehl Building be designated as a
Municipal Historic Resource
Approve agreement between Alberta
Health Services & the City of Lethbridge
to provide interim service for ambulance
dispatching to the City & surrounding
communities
Contract for facility maintenance
agreements for 2009-2011 for:
1) Lethbridge Southwest Little League
Baseball;
2) Little League Alberta District 1
Foundation;
3) Lethbridge North Little League
Baseball;
4) Prairie Baseball Academy Society
Responsibility
Estimated
Completion Date
Status
City Clerk
August 10/09
Designate" to the owner of the HickSehl Building (618-3 Ave. S.)
Mayor & City Clerk
June 15/09
Mayor & City Clerk to sign the
agreement
Mayor & City Clerk
June 29/09
Awaiting return of executed
agreements
Execute sub-agreement with County
of Lethbridge
257
County of Lethbridge - sub-agreement for
Airport of Entry Status
Mayor & City Clerk
July 31/09
272
Approval of facility use agreement with
the Southern Alberta Ethnic Centre for the
Bill Kergan Centre for 2009-2034
Mayor & City Clerk
September 8/09
284
Renewal of Contract - Fee for Service
Agreements for:
1) Allied Arts Council for the Bowman Arts
Centre;
2) Lethbridge Symphony Association;
3) Southern Alberta Art Gallery
Mayor & City Clerk
agreements
286
Agreement to collect Municipal Charges
in Alberta for E-9-1-1 Emergency Calling
Service & Agreement for the Provision of
E-9-1-1 Emergency Calling Service
Mayor & City Clerk
agreement
agreement
Revised 8/5/2009
Council Date
Estimated
Completion Date
Page
Item
Responsibility
Status
July 27/09
295
Lethbridge Sports Bid Committee's
request for support for a letter of intent to
host the 2012 Special Olympics National
Winter Games
Mayor
July 27/09
296
Unsightly Premises - 237 - 14 St. N.
City Clerk
Issue Notice in Form C
July 27/09
296
Unsightly Premises - 151 Ryerson Road
West
City Clerk
Issue Notice in Form C
July 27/09
297
Approval of facility use agreements for
2009-2011 with
1) Community Mediation Society of
Southern Alberta;
2) Lethbridge Sports Hall of Fame;
3) Lethbridge Community Out of School
Association;
4) Family Centre Society of Southern
Alberta
Mayor & City Clerk
July 27/09
304
Purchase 2731 - 8 Ave. N.
City Solicitor
July 27/09
304
Purchase portion of 250-24 St. N.
City Solicitor
July 27/09
305
City Solicitor
July 27/09
305
City Solicitor
July 27/09
306
Purchase portion of 411 Mayor Magrath
Drive North
City Solicitor
Mayor to write letter of support
agreements
Revised 8/5/2009
FOLLOW UP ACTION LIST - CITY MANAGER
Council Date
Page
Item
Responsibility
Estimated
Completion Date
Status
City Manager 1
Revised 8/5/2009
FOLLOW UP ACTION LIST - COMMUNITY SERVICES
Council Date
Page
Responsibility
Estimated
Completion Date
Status
Administration to complete a
comprehensive review of the Civic
Sports Field/LSCO/YMCA/City
Hall/Civic Ice Arena area, and report
back to City Council during 2011-20
CIP Discussions
March 23/09
131
Lethbridge Curling Club's request for a
comprehensive planning review of the
Civic Sportsfield
Director of Community
Services
May 1/10
May 4/09
189
Canada Games Council request for
support for the Canada Summer Games
in Prince Edward Island
Director of Community
Services
August 15/09
City to hold a "Passing the Torch"
legacy event at the ENMAX Centre in
August, prior to the start of the Games
Community Services 1
Revised 8/5/2009
FOLLOW UP ACTION LIST - CORPORATE SERVICES
Council Date
July 13/09
Page
Item
287
Community & Social Development
Committee request for additional funding
for subsidized counselling services
Responsibility
City Treasurer
Estimated
Completion Date
Status
Amend the 2009 Operating Budget to
allocate $60,000 from the $137,000
unallocated FCSS funding to the
Subsidized Counselling Services
budget
Corporate Services 1
Revised 8/5/2009
FOLLOW UP ACTION LIST - INFRASTRUCTURE SERVICES
Council Date
Oct. 1/07
Page
Item
Responsibility
Estimated
Completion Date
433
Bicycle corridors and bicycle/pedestrian
corridors
Transportation Manager
Dec. 14/09
Status
Update Bicycling Bylaw 3515
September, 2009
Complete evaluation of river crossing
locations; Request Province of
Alberta to amend Special Basic
Capital Grant
Ad Hoc Committee
Sept. 21/09
Review request to incorporate water
conservation measures as part of
Environment Plan & Policy Initiative
Vehicle Energy Efficiencies re: V4/V6
Engines versus V8
Fleet Services Manager
Dec. 14/09
Review and report back to City
Council
286
Land Development System Evaluation
and Rebuild (LaSER)
Urban Construction
Manager
Dec. 14/09
Undertake an evaluation and rebuild
of system for reviewing and approving
new land developments
Feb. 23/09
70
Pilot project to evaluate waste collection
methods in the Downtown Core
Waste & Recycling
Manager
August 24/09
Administration to report results to City
Council
Feb. 23/09
77
Canadian Paraplegic Association (parking
in the downtown core for those with
physical disabilities)
April 28/08
185
Circulation Roadways Planning Study
May 26/08
218
Water Conservation Request &
Environmental Plan/Policy
June 9/08
240
July 7/08
Feb. 23/09
March 9/09
72
97
Snow and ice removal operations
Curb Side Chipping Program
Waste & Recycling
Manager
Sept. 21/09
Administration to report to City
Council on the feasibility of
implementing the solutions
Oct. 5/09
Review operating practices and
procedures with the intention of
improving the speed of snow removal,
keeping the costs to a minimum and
maintaining the level of service within
the current snow removal policy -- and
report back to City Council.
March 1/10
Administration to review the feasibility
of a Curb Side Chipping Program and
provide a recommendation to City
Council
Infrastructure Services 1
Revised 8/5/2009
FOLLOW UP ACTION LIST - INFRASTRUCTURE SERVICES
Council Date
Page
Item
Responsibility
Estimated
Completion Date
Status
March 9/09
100
Protective Plumbing Program, and storm G.M., Water, Wastewater
and sanitary sewer system improvements
& Storm Water
Sept. 21/09
Administration to prepare a progress
report and presentation for City
Council on the progress of the LPPP
and potential improvements to those
areas which experienced overland
flooding.
June 15/09
251
Lethbridge Astronomy Society designating Popson Park as an "Urban
Dark Sky Preserve"
Oct. 31/09
Refer to Environment Committee to
review and report back to Council
Director of Infrastructure
Services
Infrastructure Services 2
Revised 8/5/2009
FOLLOW UP ACTION LIST - PLANNING & DEVELOPMENT
Council Date
Page
Item
Status
The Environmental Policy Council
Strategic Initiative will begin in 2009.
Water conservation will be a
component of this initiative and it is
recommended that implementation of
any water conservation measures be
part of the implementation plan that will
be developed from the Environmental
Policy Program
2010
Downtown Revitalization
Manager
Dec. 31/2010
Central Neighbourhood Issues
Identification Study
Senior Community
Planner
Fall, 2009
Develop options and budget
implications and report back to City
Council
Micro Wind Turbines
Senior Community
Planner
Spring, 2009
Proceed with a Land Use Bylaw
amendment to establish a definition
and standards for wind generation
23
Sustainable Water Use Practices
May 14/07
196
Worldwide Day Recognizing Labour
June 23/08
262
445
Estimated
Completion Date
Director of Planning &
Development
Jan. 22/07
Nov. 10/08
Responsibility
Consider incorporating a memorial to
miners in downtown gateways
Corporate Initiatives 1
Revised 8/5/2009
FOLLOW UP ACTION LIST - BYLAWS
Council Date
Page
Responsibility
Estimated
Completion Date
Status
May 19/09
210
Designation Bylaw to be prepared for the
Acadia Block (614-3 Ave. S.)
City Solicitor
August 10/09
Bylaw to be prepared - after the 60
days notice has passed
May 19/09
211
David James Whitney House (3202-28 St.
South)
City Solicitor
August 10/09
May 19/09
211
Hick-Sehl Building (618-3 Ave. S.)
City Solicitor
August 10/09
Bylaws 1
Revised 8/5/2009
FOLLOW-UP ACTION LIST - TENDERS & REQUESTS FOR PROPOSALS
Council Date
Page
Item
Responsibility
Estimated
Completion Date
Status
170
EQ-09-32; Sole Source - Henderson Lake
Water Quality Mitigation (H20 Logics,
Sherwood Park)
Purchasing Manager
June 6/09
Issue Purchase Order
April 20/09
170
S-09-30; Sole Source - Henderson Lake
Water Quality Mitigation - Liquid Live
Micro-Organisms (Advanced Water
Technologies, Taber)
Purchasing Manager
June 6/09
April 20/09
176
SC-09-09; Asphalt Supply (Tollestrup
Construction Inc.)
Purchasing Manager
June 6/09
May 18/09
212
E-05-20; Electrical Meter Management
Services - final 3-year option (Itron
Canada, Mission, B.C.)
City Solicitor
August 10/09
Awaiting return from Itron
June 15/09
259
C-09-17; Pre-Engineered Sanitation
Vehicle Storage Building (Clark Builders
of Calgary)
City Solicitor
August 10/09
Awaiting return from Clark Builders
July 13/09
287
S-09-46; Professional Consulting
Services - New Twin Ice Facility (Sink
Combs Dethlefs, Denver CO, in
association with Toker & Associates of
Calgary
City Solicitor
August 10/09
Awaiting return from Toker &
Associates
July 27/09
298
C-09-26; 2009 Whoop-Up Drive &
McMaster Blvd. Upgrades (Tollestrup
Construction Inc.)
City Solicitor
August 10/09
Awaiting return from Tollestrup
July 27/09
299
C-09-23; Public Operations Building
Renovations, 4th Ave. N. (Wahl Const.
Ltd., Medicine Hat)
City Solicitor
August 10/09
Awaiting return from Wahl Const.
July 27/09
299
SS EQ-09-50; Telecom Equipment
Purchase (Unis Lumin, Calgary)
Purchasing Manager
July 27/09
300
S-09-65; Construction Services for
Whoop-Up Drive & McMaster Blvd.
Upgrades (Stantec Consulting Ltd.)
City Solicitor
April 20/09
Contract to be executed
Tenders and RFP's 1
Revised 8/5/2009
FOLLOW UP ACTION LIST - FINANCE COMMITTEE
Council Date
March 19/07
Page
96
Item
Galt Museum Expansion Project
Responsibility
City Treasurer
Estimated
Completion Date
Status
Dec. 31, 2011
Allocate $342,369 from MRSR for
capital expansion - credit MRSR with
Museum operating surpluses through
2008 and naming funds through 2011
(reduced to $169,316 in 2008)
Finance Committee 1
Revised 8/5/2009
FOLLOW UP ACTION LIST - COMPLETED ITEMS
Council Date
Page
Item
Responsibility
Estimated
Completion Date
Status
Completed 1
Revised 8/5/2009

notice of city council meeting

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