Annual Report - Community Action Partnership of North Alabama

Annual Report
Community Action Partnership
of North Alabama
Early/Preschool Head Start and Pre-K
2011-2012
Community Action Partnership
of North Alabama, Inc.
1909 Central Parkway, SW
Decatur, Alabama 35601
256-355-7843
www.capna.org
Kim H. Dodd
The 2011-12 program year for our Head Start program concluded
with many accomplishments. I wish I could tell you that we were able
to increase enrollment for young children...but I cannot. With federal
budgets tight and an election year approaching, we remain
encouraged that increased access to quality early learning and school
readiness will increase in the near future. Our greatest resource on
earth is our children and preparing them for success remains critical
to the future of our great nation.
Program accomplishments were measured and celebrated in many
forms but the following are a few that come to mind:
 Over 14,000 total hours of professional development through
pre-service, in-service, area trainings and webinars were
offered to approximately 280 staff.
 School Readiness Goals were developed for children birth to
five years old.
 Two classrooms were relocated prior to the school year due to
demographic shifts and facility upgrades.
 100% of all teachers (103) have AA degrees or higher.
 Data comparisons from last year show marked improvement
for children in all established outcome areas.
 Increased recruitment of qualified staff through the Human
Resources Department continues to drive-up quality learning
environments.
 Microsoft 2010 software upgrades were made to all computers
(classroom and support staff).
 Area Team Leaders and Family Service Managers were
equipped with new laptops.
 Successfully implemented an electronic system of recording
meals for USDA reimbursement.
 Successfully transferred to a new timesheet software.
 Governor Bentley visited our Haleyville Head Start Center.
 Seven Family Services Managers earned their Family
Development Credential (FDC) accredited through Temple
University.
 Our Board of Directors participated in a one day intensive
training that included their roles and responsibilities as a
governing body.
 Our Head Start Policy Council reached quorum and received
training at all meetings.
 The application process was decentralized to expedite the
selection and enrollment of children.
In March, our program underwent an Office of Head Start Federal
Monitoring Review from a team of fifteen trained and skilled early
childhood, fiscal, and systems management experts from all around
the country. We were found to have no deficiencies. Thanks to our
wonderful staff that strive for excellence every day and share in the
values, mission, and vision of Community Action Partnership of North
Alabama.
My regards,
Kim H. Dodd
Director of Children's Services
Board of Directors
The Partnership’s Board of Directors membership meets all
mandates set forth by the Head Start Performance Standards
and the Head Start Reauthorization Act of 2007. Members
are listed below.
Mission Statement:
Nurturing Children,
Empowering Families,
Supporting Communities,
Enriching Lives!
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Carolyn Orr, Chair
George Spear, Vice Chair
Darris Frost, Secretary/Treasurer
Leigh Frances
Cleo McDaniel
Matt Holmes
Christine Garner
Lorri Lee
Pat Gilbert
Jim Turner
Mike Bates
Kim Hood
The Honorable Shelly Slate Waters
Allen Stover
Paul Lott
Bruce Gordon
Johnny Turner
Annette Crest
Cassandra Lee
Bingham Edwards, Attorney At Law – Legal Counsel to Board
Chief Executive Officer: Michael Tubbs
Director of Children’s Services: Kim H. Dodd
The Head Start program, operated by the Community Action
Partnership of North Alabama, exists to provide high quality,
infant/toddler and preschool services to low income children and
families. Classroom locations are determined by areas of highest
need of services based on enrollment patterns, waitlists, and
demographics. A Community Assessment is conducted annually.
A total of 1,899 children were enrolled in the various program
options.
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Head Start – 1,811 children between the ages of 3 and
5 years old were enrolled in the preschool program
option.
Early Head Start – 88 children between the ages of 3
weeks and 3 years. Early Head Start also enrolls
pregnant mothers, building strong relationships and
providing information and resources, to ensure a healthy
pregnancy and delivery. When the child is born he/she
may take their slot and enroll in the classroom. Early
Head Start serves children in Morgan, Lawrence, Blount,
Cullman, Colbert, Marshall, DeKalb and Jackson
Counties.
Pre-K – 134 children, 7 classrooms, 4 and 5 years of
age, were enrolled in this program option. These
children are also counted as Head Start children. We
partnered with Alabama First Pre-K program in
Lawrence, Morgan, Cullman, Marion, Winston and Blount
counties.
ENROLLMENT for Preschool Head Start was maintained at
100% from August 2011 through May 2012. The total number of
actual children served was 2,103. Of the actual enrollment,
income percentages are as follows:
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1,904 of the 2,103 were in the 0-100% poverty category
(91%)
199 of the 2,103 were in the over 130% of poverty
category (9%)
ENROLLMENT for Early Head Start was maintained at 100%
from August 2011 through June 2012. The total number of
actual children/pregnant mothers enrolled was 117. Of the
actual enrollment, income percentages are as follows:
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115 of the 117 were in the 0-100% of poverty category
(98%)
2 of the 117 were in the over 130% of poverty category
(2%)
Head Start
HEALTH
• 1,977 of the 2,103 children enrolled in our Head
Start program received dental exams (94%).
• 1,964 of the 2,103 enrolled children received
medical exams (93.3%).
• 2,034 of the 2,103 children enrolled in Head Start
had insurance by the end of the program year
(96.7%).
HS Mental Health
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100% of families and children had Mental Health
Services available to them.
13 of the 2,103 children received direct Mental
Health Services (.6%).
HS DISABILITIES
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210 of 2,103 of the children we serve have an IEP
(10%).
Disabilities include speech, emotional, orthopedic,
visual impairment, Spectrum Disorders, and other
types of delays.
Early Head Start
HEALTH
• 99 of the 117 (15 under the age of 12 months not
requiring dental exams) children and pregnant
women enrolled in the Early Head Start program
received dental exams (84.6%).
• 97 of the 105 enrolled children received medical
services (92.3%).
• 97% (114 of the 117) children and pregnant
women enrolled in our Early Head Start had
insurance by the end of the program year.
• 12 of 12 pregnant women received pre/post-natal health
care, substance abuse, fetal development and breast
feeding information (100%).
Early Intervention
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7 of 105 of the children we serve have an IFSP
(6.7%).
EHS Mental Health Services
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100% of families and children had Mental Health
Services available to them.
No children received direct Mental Health Services.
Head Start/Early Head Start
Staff Education Demographics
Teacher
Teacher
Assistant
EHS
Teachers
BS Degrees
35
11
3
AA Degrees
57
44
13
37
4
Degree
CDA/CDC
Transitions
Families and children transitioned into Early Head Start and Head
Start with the support of the teachers, Family Service Managers
and support staff. Emphasis was placed on building reciprocal
relationships between local school systems, teachers, parents,
children and community stakeholders.
Support is given to families as children transition into summer
care and back into Head Start. School Readiness Checklist,
summer activities and on-going assessment results are shared
with parents at the end of the program year. Parents are
encouraged to share this information with future providers.
Additional support is given to families of children that are
transitioning into Kindergarten. Family Service Managers
coordinate transition meetings with local school representatives
to share Kindergarten registration information and dates with
parents.
School Readiness Checklist and child outcomes were sent to
many principals in our service area and delivered to
superintendents by the Director of Children Services. The input
that was received was used to update the School Readiness
Checklist for 4 year olds that is available to parents. Home visits
are conducted at least twice a year, once before school begins,
to discuss Transitions, School Readiness Goals and Child
Outcomes with parents/guardians.
Implementing School Readiness
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The Partnership’s Head Start program implements a variety of
strategies to ensure children are prepared to enter Kindergarten.
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Below is a sampling of those activities:
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Use of Creative Curriculum to address all Head Start
and Pre-K outcomes
Meet children at their level of development
Assess and observe each child to better plan activities
that support their individual needs
Document, collect and analyize child data
Content rich learning environments that include
literacy, science and math
Intentional learning
Technology is utilized by children in the classroom
Opportunities to develop listening and attentiveness
skills
Experience routines and schedules
70
Assessment Score
60
+55.5%
+30.9%
+50.5%
+46.7%
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40
+35.2%
30
20
57.6
56.6
49.3
+44.6%
36.4
10
+42.4%
13.9
20.1
9.2
44
33.6
Baseline
Assessment
Score
56.6
37.6
35.3
26.1
13.1
0
Social
Emotional
Physical- Gross Physical- Fine
Motor
Motor
Language
Cognitive
Literacy
Math
Areas of Development and Learning
*Percentage of gain from beginning to end of school year for 3 and 4 year olds. The Partnership utilizes Teaching Strategies Gold to
electronically plan and track each child’s individual plan and progress four times per year.
Parent and Family Engagement
The following activities were provided to parents during the
2011-2012 school year:
• Parent Handbooks in English and Spanish were reviewed
and provided to all enrolled families during parent
orientation.
• Assisted families in setting goals and meeting family
needs and interests.
• Parents were provided assistance in identifying
opportunities and securing access to continuing
education, skills training and employment services.
• Parents are engaged in shared governance through
participation in Parent Center Committees and serving on
Policy Council which represents the program.
• Parents were provided with family literacy opportunities
meant to foster a love of reading. Literacy activities
included Family of Readers, Star Parent Literacy Program,
Reading is Fundamental, Lending Library, Reading
Challenge and Fatherhood activities.
• Training opportunities were offered to parents
throughout the school year. Topics included:
healthy marriages/relationships, nutrition,
budgeting, transportation and pedestrian safety,
GED, employment/career opportunities, transitions,
discipline, domestic violence, literacy/adult
education.
• Families received direct and/or referral services
during the program year such as: WIC, Job
Training, Health Education, Parenting Education,
Emergency Crisis Intervention, Housing Assistance,
Mental Health Services, ESL, Adult Education,
Substance Abuse Education, and Domestic
Violence.
Review Findings
The Partnership Head Start’s most recent Office of Head Start
program review was conducted in March 2012. The results of
the review identified five areas of concern: contracting or hiring
a Mental Health Professional, follow-up by a Mental Health
Professional, system for maintenance and repair of equipment,
annual report, criminal record check prior to hire. A plan was
developed and implemented to clear all non-compliances.
Reviewers also identified program strengths such as dental
follow-up, dental partnerships, and onsite dental visits; and
Family Services Content Team Leader is a certified instructor,
who facilitated FDC classes for 13 Family Service Managers.
Financials Head Start 2011-2012 Program Year
Revenue
Dept. of HHS
$ 12,771,602
USDA
1,281,816
Local In-Kind Contributions*
2,869,571
State Pre-K
Other Income
Total Revenue
350,000
4,341
$ 17,277,330
The Community Action Partnership of North Alabama continues to
provide excellent financial management to go along with its high quality
Head Start program. The organization had no findings or questioned
costs in its 2011 fiscal year audit. This is our 45th year of providing
preschool services, and all with clean audits. We are committed to
providing services to the families with the greatest need while
maintaining financial integrity. This year, we budgeted additional funds
in critical areas such as Mental Health Services, criminal background
checks, and for facility improvements. We will continue to monitor the
financial health of our organization while at the same time providing
much needed services to the community.
Percentages of Major Cost Categories
Expenditures
Salaries
Benefits/Taxes
4,050,796
Facilities Cost
2,157,901
Food Services
1,281,816
Other Costs
1,145,612
Indirect Cost
961,441
Consumable Supplies
277,811
Capital Expenditures
103,470
Travel
178,758
Contract Services
Total Expenditures
Facilities Cost
12%
$ 7,057,581
62,144
$ 17,277,330
Food Services
7%
Other Costs
7%
Benefits/Taxes
23%
Indirect Cost
6%
Consumable
Supplies
2%
Salaries
41%
Contract
Services
.4%
Capital
Expenditures
1%
Travel
1%
*Local In-Kind Contributions consist of non-cash transactions in the forms of goods
and services such as donated items, volunteer hours, donated medical/dental services,
etc. The grantee agency must provide 20 percent of the total costs of the Head Start
program while the Office of Head Start provides 80 percent to maintain their grant.
As part of Community Action Partnership of North
Alabama, we embrace the following:
Vision: As a comprehensive and unified Agency, to be the
premiere and preferred non-profit partner in Alabama.
Mission: The Community Action Partnership of North
Alabama, a results-driven non-profit business is
committed to reducing or eliminating the causes and
consequences of poverty.
Our Values: Legendary Customer Service, Accountability,
Compassion, Financial Excellence
Our People: Creative and Caring, Results-Oriented,
Continuous Learners, Change Leaders, Effective
Communicators, Technologically Advanced, Engaged in
the Community
The Partnership’s Preschool and Early Head Start service area
covers twelve (12) counties in North Alabama, stretching from
Mississippi to Georgia.
It is with great pride in the efforts of so many that I recommend the
reading of this Annual Report to the Community. it is important to look
back and reflect on another year of success in delivering results that
have met the needs of families and communities of Alabama. Ours is a
special calling. As a company with over 500 employees and the mission
of ‘reducing or eliminating the causes and consequences of poverty’ our
field of operation is large and our task is daunting. The causes of
poverty are many. Understanding those causes and then dealing with
the consequences is a never-ending battle. The burden on families has
increased with the stress of a national economic crisis and high
unemployment. Communities are struggling due to storm-related
disasters and shifting populations. In these and in many other ways the
Partnership is working to ‘help people and change lives’ as it says on
our brand.
As the largest non-profit in north Alabama and one of the largest in the
State, the Partnership is comprehensive in its offering and broad in its
reach. Bigger is not necessarily better, but there is some economy of
scale in operating as a large non-profit. Our effort to make a difference
in the lives of children is an important one. The change and success we
see in the classroom is quite remarkable. We have trained and capable
staff, the best use of technology and above average facilities. As we
address the issues of poverty we do so as a business. We take our
work seriously and we certainly take our role as a recipient of federal,
state and local dollars very seriously. In some ways we are more
accountable than a normal stockholder-held business. Our ‘investor’ is
the tax payer and we will be good stewards of those dollars.
Peter Drucker, in his book Managing the Non-Profit Organization said
that every non-profit should have two definable traits: 1.) A Clear
Definable Mission and 2.) Measurable Results. As you read through
this Annual Report I believe both will emerge and allow you to see the
Community Action Partnership of North Alabama as a premiere,
preferred non-profit partner. That is our Vision and I believe that the
everyday efforts of our staff, the guidance of our Board and Policy
Council, and the confidence of our Partners all create the success that
is summarized in these few pages. As CEO it is very satisfying to serve
the Partnership and for me to share with you the great work of our
staff and agency. The combined efforts of many will continue to
produce results we can all be proud of as we seek the make a
difference in the lives of thousands of people every year. If you have
questions or comments concerning this Annual Report, contact me at
[email protected] and I will be glad to respond to you.
Best Regards,
Michael Tubbs
Chief Executive Officer
Community Action Partnership of North Alabama
"We find delight in the beauty and happiness of children that makes the heart
too big for the body." ~Ralph Waldo Emerson
If you have questions regarding this report or would like more information,
please contact Kim Dodd at 256-260-3156 or via email at [email protected]