August 28, 2016 - Hickory Bridal Show
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August 28, 2016 - Hickory Bridal Show
Hickory Bridal Show August 28, 2016 A Collection of Local Wedding Professionals Photography compliments of Mellisa Pendleton KRJ Photography Dear Wedding Professionals, We invite you to participate in the first annual Hickory Bridal Show to be held at 74 South at Moretz Mills Sunday, August 28th 2016 from 1:00pm-5:00pm. Hickory Bridal Show offers you marketing tools to reach hundreds of brides through our website, through social media, flyer distribution throughout our area, and best of all, a booth at the wedding show where the brides come to you. 74 South at Moretz Mills is quickly becoming the areas top choice for weddings and receptions. With over 12,000 square feet, this recently remodeled venue offers an unprecedented atmosphere and historic charm along with beautiful lighting and great acoustics which make it the perfect place to host a wedding show. 74 South is conveniently located to Interstate 40, Business 321, and Highway 127. Please find included in this package a copy of the Application, Terms & Conditions, and a floor plan of The Hickory Bridal Show. Presenting Sponsors are 74 South at Moretz Mills, Dream Catcher Flowers & Events, It’s My Party, and The Formal Showcase. Once you complete the Application and sign the Terms & Conditions page, email to [email protected] or send by mail to 74 South at Moretz Mills 74 8th Street SE Suite # 203, Hickory, NC 28602. If you have any questions, please call or email Carol Amrani: (828) 322-7310 ext. 205 - [email protected] or Debby Mullins: [email protected]. We look forward to working with you. Sincerely, Carol Amrani & Debby Mullins Hickory Bridal Show • (828) 322-7310 ext.205 • [email protected] 74 8th Street SE • Suite #203 • Hickory, NC 28602 • Lenoir-Rhyne Blvd • HickoryBridalShow.com 2 Exhibitor Details • The Hickory Bridal Show, Sunday, August 28th, 2016 will be held at 74 South at Moretz Mills from 1:00pm-5:00pm. • The Hickory Bridal Show presenting sponsors include 74 South at Moretz Mills, Dream Catchers Flowers & Events, It’s My Party Rentals, and The Formal Showcase. • Standard booths are typically in a row and consist of a 10’ x 10’ space with 3’ black pipe & drape on the right and left sides, one 8’ rectangular table with one 90” x 156” white table cloth, and two brushed gold chiavari chairs. • Website links to your website are (show’s website and facebook page) included in your registration fee. • Monthly features of your business on the (show’s facebook page) are included in your registration fee. • Following the show you will receive a detailed lead list which will include all of the pre-registered brides and day of the show registered brides. • The Hickory Bridal Show is the exclusive wedding show in Catawba County. The show will attract area brides and grooms along with their family and friends. Being a vendor at The Hickory Bridal Show will bring added visibility and opportunities for your business. • The Formal Showcase will do a fashion show of the latest gowns and formal wear during the show. • Each vendor will be required to donate one door prize valued at $100. The door prize donated can not be attached to any type of purchase whether a service or material. Door prize announcements will occur throughout the day for the brides & grooms during the show. • One $500 prize will be awarded via drawing of registered attendees during the event. • If for any reason you need to cancel your space(s) up to 31 days prior to the show, you will be entitled to a 50% refund. • If for any reason you need to cancel your space(s) within 30 days (1 month) prior to the show no refunds will be given. • Dress Code is business attire. To reserve your booth space, please fill out the Vendor Application indicating 3 general booth choices/areas. Booths are placed on a first come first serve basis and will be reserved by receipt of your completed Application, signed Terms and Conditions page and Payment. Upon receipt of your completed Vendor Application, Terms and Conditions page and Payment, your booth space will be reserved. We will do our best to place you in one of your requested options. Please send your completed information by email to [email protected] or mail to: 74 South at Moretz Mills, 74 8th Street SE, Suite 203 Hickory, NC 28602. (all vendor information will also be available online at HickoryBridalShow.com) Feel free to call us with any additional questions at (828) 322-7310 ext. 205 or email [email protected]. Please visit our website @ HickoryBridalShow.com for updated exhibitor information. Hickory Bridal Show • (828) 322-7310 ext.205 • [email protected] 74 8th Street SE • Suite #203 • Hickory, NC 28602 • Lenoir-Rhyne Blvd • HickoryBridalShow.com 3 Vendor Application Please Note: This contract is intended for the August 28th Hickory Bridal Show. Please fill out the following Vendor Application. Once complete, sign the Terms and Conditions and send Payment by email to Carol Amrani at [email protected] or by mail to: 74 South 8th St SE Suite #203, Hickory, NC 28602. Company Name:________________________________________________________________________ (name as it will appear on your directional sign, the vendor roster, and website listing) Company Services: _____________________________________________________________________ (Please be specific and inclusive) (ex: florist, photographer, caterer, baker, planner, decorator, etc.) Company Contact Name:_________________________________________________________________ Contact Title:____________________________________________________________________________ Date of Contract:_________________________________________________________________________ Phone #_________________________________________________________________________________ Billing Address:__________________________________________________________________________ City_____________________________________________ State_______________ Zip Code__________ E-Mail Address: ________________________________________________________________________ Website Address: _______________________________________________________________________ Please Select Three August 28, 2016 Booth Choices 1)______________________ 2)_____________________ 3)_____________________ Note: 1. These booth choices are simply to assist us in placing you. These selections are not a guarantee that you will receive these spaces. 2. Booth placement depends on availability & location of similar currently registered vendors. 3. Booths are not secured without Payment in full, signed Terms and Conditions pages, and completed Vendor Application. 4. Booth space includes 10x10 booth, 8’ table w/ black cloth, 2 chairs, 7”x44” directional sign & lead list. A directional map with vendors labeled to each attendee. 5. It is sometimes necessary that booth spaces require adjustment and may be moved without prior notice. 6. Cancellation of your booth within 30 days prior to show date will result in a forfeit of payment. No refunds. Hickory Bridal Show • (828) 322-7310 ext.205 • [email protected] 74 8th Street SE • Suite #203 • Hickory, NC 28602 • Lenoir-Rhyne Blvd • HickoryBridalShow.com 4 Deadline for exibitor registration must be complete by August 5, 2016 and with the following items: 1. Vendor Application 2. Payment 3. Signed Terms and Conditions page 4. Certificate of Insurance Quantity of Booths: AUGUST Show Registration Exhibit Booth Rate Number of Booths Contract TOTAL $ 175.00 $ __________ $ __________ Payment: Check Made Payable To: 74 South at Moretz Mills or Credit Card Check One: _____ MC _____ Visa _____AX Complete Information Below: Name on Credit Card: _____________________________________________________________ Card# :____________________________________________________________________________ Billing Phone Number: ____________________ Billing Street Adress:_________________________________________________________ State: ____________________ Cardholder Signature (required):________________________________________________ Ziip code: ____________ Exp Date: ___________ presented by at Moretz Mills Hickory Bridal Show • (828) 322-7310 ext.205 • [email protected] 74 8th Street SE • Suite #203 • Hickory, NC 28602 • Lenoir-Rhyne Blvd • HickoryBridalShow.com 5 Floorplan F6 G2 G3 G1 G1 G1 G1 G1 G1 G1 G1 105 106 G1 3" 7'-28 126 107 5'-0"CLR. 101 G118 102 103 104 137 G121 3'-0" 118 117 203 119 116 202 120 115 208 201 200 114 24'-0" 204 207 4'-5" 35'-10" 206 24'-0" G122 205 35'-10" G4 1'-0" 109 DN 108 KITCHEN AREA G108 100 4'-5" 11 1'-116 " 20'-0" 110 STAIR #4 G109 135 wine ice beer clr 112 H1 H2 H2 MEN G105 223 SF DN G4 209 210 G9 134 G10 G9 COATS 134 T G101 G118 G10 G8 133 G113 G105 T G102 G117 ROOF Lobby Below G124 G104 G107 G6 105 G112 G106 G103 G8 VEST G119 Whisnant H1 113 G116C und ref 1" 12'-52 dw sink blend wine drn 111 Event Lobby G4 G110 G111 G125 Pipe & Drape G108 G7 G5 G109 ST. G113 4’x4’ Stage Squares G6 CHAIR 17.3"x15" Sunset 8'x30" RECTANGLE TABLE G5 G5 Blvd G5 8.5 x 11 PAPER SIZE SCALE: 1/16" = 1'-0" 5' ROUND Hickory Bridal Show • (828) 322-7310 ext.205 • [email protected] 74 8th Street SE • Suite #203 • Hickory, NC 28602 • Lenoir-Rhyne Blvd • HickoryBridalShow.com 6 G11 Terms and Conditions for August 28, 2016 Show Please sign the Terms and Conditions, return with the Vendor Application, and Payment. You may email or mail to the address below to begin securing your booth space. 1. Booth space is not secured without 74 South at Moretz Mills’ receipt of a completed Vendor Application, signed Terms & Conditions Pages, and full payment of $175 exibitor fee. 2. Exhibitor Packet (detailed show information) will be mailed on or before 6/1/2016 or upon Completed Registration (if after 6/1/16 date). Information will also be posted online at HickoryBridalShow.com. 3. Booth placement is not guaranteed. We will do our best to secure one of your three requested booth choices. Booth placement depends on availability and location of similar currently registered vendors. 4. Booth Sharing is Prohibited! No products, signs, or printed materials representing businesses not holding a booth in the current show may be displayed or distributed in your booth. Any such materials found in the booth are subject to removal until the end of the show. This includes but not limited to: flowers by..., frames done by...., etc. This also includes publications or any printed materials of companies not exhibiting in the show. 5. It is sometimes necessary to adjust booth spaces and they may be moved without notice. We will contact you at our earliest convenience. 6. Your Company Name will be listed as you have stated in the Company Name field on the Vendor Application unless 74 South at Moretz Mills is otherwise notified. Once the show program has been sent for production your name will be listed as it is on the Vendor Roster provided in the Vendor Application. 7. When staffing your booth for the show, all participants are responsible for show Rules & Guidelines. 8. Don’t let an empty booth become a missed opportunity- Please have continuous staff on hand throughout the entirety of the show. 9. After you unload your vehicle you must move it from the dock area. You will be towed if you do not move. 10.Show Décor is available through It’s My Party Inc. 11.Vendor set up is on Sunday August 28th, 2016 from 8:00am-12:00pm. It is very important that you checkin at the designated 74 South at Moretz Mills registration table upon arrival and prior to set up. All vendors must be present at their booth by 12:30pm. 12.All food samples being distributed must be sample size portions and must be approved by submitting food samples planned to Carol Amrani at [email protected] before Monday, August 22, 2016. Please bring trash cans for your sample / wrapper disposal. 13.Music / Sound from your booth is prohibited. 14.Your booth space is a 10x10 booth and you must maintain the 10x10 space which you have reserved. You will be asked to move within the allotted 10x10 space if you have extended past your boundaries. Failure to do so may require confiscation of equipment beyond the boundary until the end of the show. Please plan, decorate & staff your space accordingly as to not “overload” your booth. 15.No solicitation of business outside of your booth area. No Vendor will be allowed to solicit business from the front entrance of the show or in the upstairs lobby unless previous arrangements have been made Hickory Bridal Show • (828) 322-7310 ext.205 • [email protected] 74 8th Street SE • Suite #203 • Hickory, NC 28602 • Lenoir-Rhyne Blvd • HickoryBridalShow.com 7 through show management. Vendors are only allowed to solicit business within your booth area. 16.All Exhibitors that participate in The Hickory Bridal Show are eligible to receive the Bride Lead List. Exhibitors are asked not to provide the Bride lead list to non-exhibitors. If any exhibitor provides the database to outside show companies, this exhibitor will not be allowed to exhibit in future shows. The lead list has been “seeded” by 74 South at Moretz Mills to follow the trail of the list. 17.In an effort to be considerate of other vendors and guests visiting the show floor, absolutely no breakdown should begin before 5pm. Use every available minute to take advantage of this great marketing opportunity. 18.Provide a copy of Certificate of Insurance for Commercial General Liability coverage with Moretz Mills, LLC; Moretz Events, LLC; and Moretz Property Management, LLC shown as additional insured parties (please contact your insurance agent with any questions). 19.Terms and Conditions are governed by NC law. Company Name:___________________________________________________________________________________ Company Phone Number:___________________________________________________________________________ Company Representative:___________________________________________________________________________ Title:______________________________________________________________________________________________ E-Mail Address:____________________________________________________________________________________ Accepted by:__________________________________________________________ Company Representative Date________________ If you submit your Vendor Application, signed Terms & Conditions, and Payment, we are in turn holding a placement on the show floor for you. If for any reason you need to cancel your space(s) up to 31 days prior to the show, you will be entitled to a 50% refund. If for any reason you need to cancel your space(s) within 30 days (1 month) prior to the show no refunds will be given. Please Note: Company Name: __________________________________________________________________________________ Company Representative (print):_________________________________________ Title:_____________________ Vendor Signature: _____________________________________ Approved by__________________________ Date: _______________________ Date: _______________________ By Signing this Terms and Conditions Page you are stating that you have read, understand and agree to the Terms and Conditions written above regarding The Hickory Bridal Showcase, August 28, 2016. *If you have any questions regarding these Terms & Conditions, please do not hesitate to call us at (828) 322-7310 or email [email protected]. presented by 74 South at Moretz Mills, Dream Catchers Flowers & Events, It’s My Party Rentals, and The Formal Showcase. Hickory Bridal Show • (828) 322-7310 ext.205 • [email protected] 74 8th Street SE • Suite #203 • Hickory, NC 28602 • Lenoir-Rhyne Blvd • HickoryBridalShow.com 8