national ipa contract # 19281 for elevator

NATIONAL IPA CONTRACT # 19281
FOR
ELEVATOR MAINTENANCE
CONTRACT EXPIRATION DATE:
CONTRACT NUMBER:
SOLICITATION NUMBER:
July 26, 2016
19281
10-123
http://www.nationalipa.org/otis_documents.html
PRODUCTS:
ELEVATOR MAINTENANCE SERVICES
COMPANY:
Otis Elevator Company
Anthony McGee | Account Manager
P: 412-498-1102
F: 860-353-4653
Email: [email protected]
SPEC # 7071
CONTRACT # 48054
Full Service Elevator, Escalator, Chairlift and Platform Lift Service and Maintenance
Executive Summary
Lead Agency: Metro Nashville, TN
RFP Issued: October 8, 2010
Date Open: November 11, 2010
Solicitation: RFP 10–23
Pre-Proposal Date: October 22, 2010
Proposals Received: 3
Awarded to:
The Metropolitan Government of Nashville and Davidson County, TN Procurement Department
issued RFP 10–23 on October 8, 2010 to establish a national cooperative contract for full-service
elevator, escalator, chairlift, and platform lift service and maintenance.
Notice of the solicitation was advertised in the following:
 Metro Nashville Procurement website
 Hawaii Tribune–Herald, HI
 Daily Journal of Commerce, OR
 The News Tribune, WA
 The State, SC
 National IPA website
On November 11, 2010 proposals were received from the following offerors:
Otis Elevator Company
Thyssenkrup Elevator
Kone Corporation
The proposals were evaluated by an evaluation committee. Using the evaluation criteria
established in the RFP the committee invited all firms to participate in interviews. Following the
interviews a request for revised offer was sent to the offerors.
The evaluation committee evaluated revised offers. Based on revised offers, interviews and
relative strengths and weaknesses of each proposal, the committee requested a best and final
offer from Otis Elevator Company. After evaluation of the best and final offer from Otis Elevator
Company, the committee recommended entering negotiations with the intent to award the
contract to Otis Elevator Company.
Metro Nashville, National IPA, and Otis Elevator Company successfully negotiated a contract
with execution on July 27, 2011 with a contract effective date of July 27, 2011.
NOTE: Otis’ wholly-owned subsidiaries (i.e. AMTECH Elevator Services, Delta Beckwith Elevator
Company, United Elevator Company) are also included in the award as providers of full scope
maintenance service under the contract.
Contract includes: Full service elevator, escalator, chairlift and platform lift
maintenance and repair
Term:
Five year agreement from July 27, 2011 through July 26, 2016.
Pricing/Discount:
Discounts and value added solutions on a comprehensive program unique to the needs
and requirements of each individual agency for elevator and escalator service.
PLEASE NOTE: Due to the uniqueness of each agency’s needs, participants must work
with their local Otis teams to determine the appropriate program for their particular
maintenance requirements.
Program pricing is based on a variety of factors including, but not limited to:
 Type of equipment (relay vs. microprocessor)
 Age, model, and condition of existing equipment
 Actual rise and number of openings
 Resident mechanic, route structure, fixed labor requirements, overtime
requirements
 Equipment usage
 Building specific requirements
 Outdoor elevator/escalator pricing dependent on conditions and waterproof
protection
Otis Elevator will conduct a thorough site survey to establish each specific agency’s
requirements. There is no cost associated with the site survey and the resulting report.
National Pricing is contained in a
portion of the Contractor's Response.
The National Pricing portion is also
included below for convenience.
NATIONAL PRICING
Otis Elevato
or Company
Nashville Branch
901 Charlottte Avenue
Nashville, Tennessee
T
37203
(615) 498-5
5977 Fax (615) 256-0461
2
For Service
e 1-800-233-6847
brent.euban
[email protected]
Brent Eubanks
Senior Acco
ount Manager-Sou
uthern Region
As a follow up to ou
ur Friday meeting
m
we have the fo
ollowing req
quests:
P
identtify and des
scribe in de
etail any priccing variables or formulas which will
1. Please
onal basis.
allow agencies to configure pricing
g on a Natio
Prices based
b
on standard
s
model
m
pass
senger cars
s with fron
nt
entranc
ces only
All price
es are subjject to a siite survey to determiine:
1. Type of equipm
ment (Relay
y vs. Microprocessorr)
2. Age, model, and
d condition
n of equipm
ment
3. Actua
al rise and number of openings
s
4. Resid
dent mecha
anic, Route
e Structure
e, fixed lab
bor require
ements, Ov
vertime
requirem
ments
5. Equip
pment usag
ge
6. Building Speciffic Require
ements
7. Outdo
oor elevato
or/escalato
or pricing dependent
d
t on
conditio
ons and wa
aterproof protection.
p
.
Please consult
c
yo
our local Ottis Representative fo
or
exact prricing
2. As dis
scussed in the Friday meeting the
e MNPS ch
hose to with
hdraw from participatin
ng in
this proc
curement. As
A a result please prov
vide your be
est pricing to reflect th
hose and
the chan
nges noted below as id
dentified in the attache
ed revised pricing she
eet:
a. Additiion of 1 elevator for Fire Headqua
arters
b. Additiion of 2 elevators for the Fulton Parking
P
gara
rage
c. Deletiion of 1 elev
vator at the
e the CJC Annex
A
achment
See Atta
plete the rev
vised Pricin
ng Workshe
eets. Be sure to complete all fourr (4) sheetss. You
3. Comp
must clic
ck on the ta
ab at the bo
ottom of the
e worksheett to open th
he next worrksheet.
achment
See Atta
Brand
Dover
Haughton
Kone
Montgomery
Motion Control
Otis
Schindler
Sigma
ThyssenKrupp
Westinghouse
Are you authorized to service
nationally?
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Specific "one-off" type
controllers could possibly pose
a problem
Description of any limitations
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Specific "one-off" type controllers could possibly pose a problem
Pricing Breakdown
Parts
Labor
OH & Profit
100%
10% Provide the % for each category,
60% add additional categories if
30% necessary. The total % must equal
100% of the cost for full service
maintenance pricing
List All Other
Pricing
Elements
100%
Position
Description of Function
Certified Mechanic
Perform maintenace work, repairs and modernizations
Assist mechanics and perform light maintenance work
as defined in labor agreement.
Mechanic Helper
List other
positions that
may be used,
their
description
and Hourly
Rates
Billable Hourly Rate
230
185
State
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
Florida
Georgia
Hawaii
Idaho
Illinois-Chicago
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York- NYC
North Carolina
Rate of
Adjustme
nt
Method of Calculating Annual Escalation/De-escalation
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
20.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
20.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
5.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
15.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
5.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
20.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
10.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
10.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
15.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
5.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
15.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
25.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
All listed prices are contingent on
condition of equipment, age, usage
and specific building requirements at
time of survey.
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania-Philadelphia
area
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia-DC area
Washington
West Virginia
Wisconsin
Wyoming
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
5.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
10.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
5.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
5.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
10.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
as published by US Government
5.0% products
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
90% labor and 10% material based on IUEC wages and metals and metal
0.0% products as published by US Government
NOTE: Tennessee will serve as the
Basis for Adjustments. All other
states will be adjusted upward or
downward from Tennessee. List the
% of increase or decrease from the
base set for Temnnessee for each
state listed
Allegheny County Equipment Spreadsheet
Building
3333 Forbes
3441 Forbes
4th Avenue Garage
City County
City County
City County
City County
City County
City County
City County
City County
City County
Clack
County Jail
County Jail
County Jail
County Jail
County Jail
County Jail
County Jail
County Jail
County Jail
County Office
County Office
County Office
County Office
County Office
County Office
County Office
Courthouse
Courthouse
Courthouse
Courthouse
Kane-Glen Hazel
Kane-Glen Hazel
Kane-Glen Hazel
Kane-Glen Hazel
Kane-Glen Hazel
Kane-McKeesport
Kane-McKeesport
Kane-McKeesport
Kane-McKeesport
Kane-Ross
Kane-Ross
Kane-Ross
Kane-Ross
Kane-Scott
Elevator Type
Geared
Geared
Geared
Gearless
Gearless
Gearless
Geared
Geared
Geared
Geared
Sidewalk Lift
Dumbwaiter
Geared
Geared
Geared
Geared
Geared
Hydraulic
Geared
Geared
Geared
Geared
Gearless
Gearless
Gearless
Gearless
Geared
Hydraulic
Wheelchair Lift
Geared
Gearless
Gearless
Geared
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Designation
Only Elv
Only Elv
Only Elv
11
12
13
Frt 8
9
14
10
15 Sidewalk
Bookstore
Only Elv
1
2
3
4
5
6
7
8
9
1
2
3
Freight #8
Handswitch 7
10
WCL
1
2
3
4
1
2
3
4
5
1
2
3
4
1
2
3
4
1
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Price
270.56
270.56
304.18
304.18
304.18
270.56
270.56
270.56
270.56
26.79
26.79
270.56
270.56
270.56
270.56
270.56
130.54
270.56
270.56
270.56
270.56
304.18
304.18
304.18
304.18
270.56
130.54
26.79
270.56
304.18
304.18
270.56
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
Kane-Scott
Kane-Scott
Kane-Scott
Morgue
Shuman
Hydraulic
Hydraulic
Hydraulic
Geared
Hydraulic
2
3
4
Old Pass
Freight
Total Monthly Price
$
$
$
$
$
130.54
130.54
130.54
270.56
130.54
10569.43
City of Pittsburgh Equipment Spreadsheet
Building
Elevator Type
City County Building
City County Building
City County Building
City County Building
City County Building
City County Building
City County Building
City County Building
New Zone 5 Police Station
Public Works Building
Police Station Zone 1
Police Station Zone 3
Ammon Recreation Center
Overbrook Senior Center
Pittsburgh Municipal
Pittsburgh Municipal
Pittsburgh Municipal
Carnegie Library
Emergency Operations Center
Magee Recreation Center
Mt Washington Center
South Side Market House
Gearless
Gearless
Gearless
Geared
Geared
Geared
Hydraulic
Wheelchair Lift
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Designation
Elevator 1
Elevator 2
Elevator 3
Elevator 4
Elevator 5
Elevator 6
Sidewal Hydro #8
Wheelchair Lift
Only Elevator
Only Elevator
Only Elevator
Car 1 (Only Elv)
Only Elevator
Only Elevator
Car 1
Car 2
Car 3
Only Elevator
Only Elevator
Only Elevator
Only Elevator
Only Elevator
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Total Monthly Price $
Price
304.18
304.18
304.18
270.56
270.56
270.56
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
130.54
3,551.78
Total Monthly Price
7103.56
*Currently OOS w/ failed Cylinders
*Currently OOS w/ failed Cylinders
Service Pricing for Allegheny County based on National IPA Pricing
Location
Allegheny County
Billing Rates
Mechanic
Helper
Equipment Breakdown
Hydraulic
Gearless
Geared
Misc
2011 National
2012 Labor and
2013 Labor and Material
IPA Pricing
Material Escalation Escalation
$
85.00 $
4.25 $
4.46
350.00 $
$
17.50 $
18.35
$
225.00 $
11.25 $
11.81
$
50.00 $
2.50 $
2.63
Type
Hydraulic
Gearless
Geared
Misc
$
$
150.00
120.00
Units
13
3
3
2
Material
15% Markup
National IPA Cost Current Cost
1,697.02 $
$
1,939.34
$
912.54 $
1,032.78
811.68 $
$
1,032.78
53.58 $
$
57.38
Total MonthlySavings
Total Savings (Monthly)
242.32
$
$
120.24
221.10
$
$
3.80
$
587.46
Pittsburgh
Labor
Cost
Variance
(10%)
$
8.50
$ 35.00
$ 22.50
$
5.00
Travel
Time
Variance
$ 28.33
$ (116.67)
$
$ (33.33)
2013
Monthly
Price
$ 130.54
$ 304.18
$ 270.56
$ 26.79
20 min avg to each unit
Clustered in groups of 3 or more
Equally spread, but nearby to the Local
No travel required, can maintain while there for other units
Service Pricing for Allegheny County based on National IPA Pricing
Location
Allegheny County
Billing Rates
Mechanic
Helper
Equipment Breakdown
Hydraulic
Gearless
Geared
Misc
2011 National
2012 Labor and
2013 Labor and Material
IPA Pricing
Material Escalation Escalation
$
85.00 $
4.25 $
4.46
350.00 $
$
17.50 $
18.35
$
225.00 $
11.25 $
11.81
$
50.00 $
2.50 $
2.63
Type
Hydraulic
Gearless
Geared
Misc
$
$
150.00
120.00
Units
20
9
21
3
Material
15% Markup
National IPA Cost Current Cost
2,610.80 $
$
2,983.60
$
2,737.62 $
3,098.34
5,681.76 $
$
7,229.46
80.37 $
$
86.07
Total MonthlySavings
Total Savings (Monthly)
372.80
$
$
360.72
1,547.70
$
$
5.70
$
2,286.92
Pittsburgh
Labor
Cost
Variance
(10%)
$
8.50
$ 35.00
$ 22.50
$
5.00
Travel
Time
Variance
$ 28.33
$ (116.67)
$
$ (33.33)
2012
Monthly
Price
$ 130.54
$ 304.18
$ 270.56
$ 26.79
20 min avg to each unit
Clustered in groups of 3 or more
Equally spread, but nearby to the Local
No travel required, can maintain while there for other units