LAPORAN KINERJA BIDANG AUDITING

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NEW CEROL MENU AND POLICY
1. Submission of new material approval in Cerol
2. Submission of Notification Letter in Cerol
3. Submission of Regular Report in Cerol
4. Policy on Approved Materials List in Cerol
5. Policy on approval of new materials which have MUI Halal
Certificate and listed in LPPOM MUI website
Definition of new material: the new/alternative material used
for products that already certified
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ADVANTAGES OF NEW
CEROL MENU AND POLICY
• The total time of the submission process become faster, even
for Material List approval does not require time because data is
available automatically in Cerol
• Able to monitor the submission process in realtime
• Reduce the use of paper (Go Green)
• Able to download new material approval letter, notification
letter, confirmation letter of periodic reports and Approved
Material List from Cerol
• Ease of new materials which have MUI Halal Certificate and
listed in LPPOM MUI website is not necessary to be approved
by LPPOM MUI
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1. New material approval
Is done through Inquiry Material Approval menu
Explanation about new material data filling
can be found on next page
After new material filling finished, click Choose File and Upload to upload
material document. If amount of files to be uploaded more than one, the file can
be collected in one folder then compressed into ZIP or RAR file, and then upload.
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1. New material approval
• Type: Select Register if new material will be used for product that already
halal certified through Cerol. Select Un-register if new material will be used
for uncertified products and it will be charged.
• Language: Select the language of the letter that will be issued
• Reg. Number: Select one of registration number that will use new material
(although material used in several registration/several product group)
• Group: will be filled automatically according to the selected reg. number
• Inquiry No. Reference: the number of previous approval letter, if the
previous approval letter give recommendation that material cannot be used
• Data filling of new materials is same as data filling of material during
certification registration, i.e manually and import CSV. Guidance to fill the
material list can be found on the next page.
• Manually: fill new material data by click Add Row. Material, producer and
country shall be filled. Add material until all new material already filled,
then click Process. If you add material again after click Process, those
material will be processed later with different approval letter number.
• Import CSV: click Choose File, choose the CSV file, then click Import CSV
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Guidance for Material List Filling :
1. Material: put new materials in forms of name, material brand or code (e.g. Wheat flour brand
XXX; lychee flavor xxxx, etc.). Please don’t use character ID, RM, %, #.
2. Producer : put name of manufacturer that produce the material (e.g. Shugoi Co. Ltd., etc).
3. Country: put country origin of manufacturer that produce the material (e.g. Indonesia, etc).
4. Supplier: put the supplier that supply the material.
5. Halal By: put name of halal certifier body issuing Halal Certificate (if the material supported by
Halal Certificate), e.g. MUI or other certification institution recognized by MUI.
6. Certif No: put number of halal certificate (if the material supported by Halal Certificate).
7. Valid End: put expiry date of halal certificate (if the material supported by Halal Certificate). For
manual step, date is written in YYYY-MM-DD format, e.g. 2012-12-30. For import file step, the
date is written in YYYY-MM-DD format or following the date format in CSV file template.
8. Other Doc: put all type of document besides Halal Certificate which is attached, e.g. flow chart,
specification, MSDS, statement of animal free material, statement of pork free facility, etc.
9. Remarks: put the material name based on material name that written in supporting document
(if the material name written at number 1 different with material name that written in
supporting document).
10. If no data available, put in “-”.
For materials which is included in Halal Positive List Materials (SK07/Dir/LPPOM
MUI/I/13), Halal Positive List of Flavor Materials (SK10/Dir/LPPOM MUI/IV/15),
and materials which have MUI Halal Certificate listed in LPPOM MUI website --->
not necessary to be approved by LPPOM MUI
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1.New material approval
After data entry is complete, you are able to monitor the status of the new
material approval by viewing the Status column. If it appears as Completed
then the process is complete (able to download the new material approval
letter), if it appears as Edit then the process upload of material document is
unfinished and still needs to be uploaded by the company, and if it appears as
On Process, the submission is still in review process by LPPOM MUI.
Important!!
If the Status appears as Edit then your
submission cannot reviewed by LPPOM MUI
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1. New material approval
Especially for type Un-register, company should pay the fee but the payment
will be charged later on renewal contract payment, but you still need to
“confirm the payment” in Cerol through Pay Material Approval menu. You can
confirm the payment by click Paid, then click Full Payment and Paid.
Important!!
Especially for type Un-register, if
“payment confirmation” has not
been done then your submission
cannot reviewed by LPPOM MUI
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1. New material approval
Company are able to download the new material approval letter
(pdf format) through menu View Material Approval and click
Print on Action column.
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Example of New Material Approval Letter
If the approval letter give recommendation that material cannot be approved,
please make inquiry again, then upload the previous approval letter and all
material document (include previous material document)
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2. Submission of Notification Letter
in Cerol
• Open Inquiry SK menu
• Type of SK: choose SKP (Notification Letter of On Going Certification
Process), SKPP (Notification Letter of Certificate Renewal Process), or SKH
(Notification Letter of Halal Approval).
• Reg. Number: choose the registration number. The notification letter will
be issued according to the registration number that has been chosen.
• Language: choose the language of the notification letter that will be issued
• Click Process
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2. Submission of Notification Letter
in Cerol
After all process is completed, you are able to see the status of inquiry SK in
Action column and able to print the notification letter by clicking Print
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Terms and Validity of
Notification Letter
• SKPP and SKPP Terms: the audit process has been done and has been
fulfilled material & facility criteria
• Specifically for SKPP can be issued before the audit been done if the
registration date in Cerol at least 2 months before the expiry date of Halal
certificate and the certification contract has been paid. Registration date
is the date when company finishing data upload on Cerol.
• SKP and SKPP are valid for 3 months and may be extended one time by
submitting an inquiry once more.
• SKH Terms: after the company's products have passed the MUI Fatwa
Commission Meeting and the company has paid the certification contract
(if there is contract revision). SKH is valid for one month and can not be
extended.
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Example of a Notification Letter
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3. Submission of Regular Report
in Cerol
• Open Regular Report menu
• Click Add Data to submit the regular report
• Click View to view the regular report that has been submitted
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Regular Report Menu
Explanation about regular report filling
can be found on next page
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3. Submission of Regular Report
in Cerol
• Reg. Number & Manufacturer: select the registration number and the
manufacturer which will be reported
• Language: choose the language of the confirmation letter that will be issued
• Start internal audit & end internal audit: fill the date of internal audit
• Auditor & auditee: fill the auditor & auditee of internal audit
• Corrective Action: fill corrective action of internal audit (if any)
• Upload file: upload summary of internal audit report. Specifically for
products that need mass balance calculation (i.e gelatine, gelatine capsule,
condroitin, whey, animal rennet, lactose, collagen, calcium from bone),
upload the data of raw material quantity, production capacity and product
quantity at least in last one year.
• Fill the information changes, and fill the Memo column if there is any
changes.
• Click Submit
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3. Submission of Regular Report
in Cerol
After all the process is completed, you are able to see HAS Division’s comment
through View Comments Regular Report menu in HAS Comments column and
may print Confirmation Letter of Regular Report by clicking View PDF
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Example of Regular Report Confirmation Letter
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4. Policy on Approved Materials List in Cerol
• Approved Material List is available in Cerol after the certification process
is complete, it can be seen on Registered Materials menu.
• During the audit, auditors and company verify the material data in Cerol
based on the audit results. If there is any mistake, company should edit
the material data.
• Click View to view, download and print the Approved Materials List (pdf
format). Click Update to update the material data and material document.
The explanation about update can be found on next page.
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Example of Approved Materials List in Cerol
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4. Policy on Approved Materials List in Cerol
• Below is the display after clicking Update. Click Edit to update material
data (explanation on next page)
• Click Browse to select material document file and click Process Upload
Data to upload the document. This menu can be used if there is the latest
halal certificate or latest material document
Click List of Registered Materials and click View to
see the material document that has been uploaded
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4. Policy on Approved Materials List in Cerol
• Display after selecting Update and Edit
• Data of material name, producer and
country of producer cannot be changed
• Halal Certificate change: change the
data in Halal By, Certified No. and Valid
End column (if there is latest Halal
Certificate)
• Document change: fill the Other Doc
column, for example specification is
changed to flowchart
• Remarks: can be filled with description
of material origin, material name/code,
or "inactive" if the material has not
been used for a long time
• Click Submit
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5. Policy on approval of new materials which have MUI
Halal Certificate and listed in LPPOM MUI website
• The new materials which have MUI Halal Certificate and listed in LPPOM
MUI website is not necessary to be approved by LPPOM MUI.
• Specifically for new materials that have code, for example flavor and
fragrance, then the code of new material shall appear in LPPOM MUI
website. If the code of new material is not appear in LPPOM MUI website,
then new material should approved by LPPOM MUI through Cerol (refer
to part 1 in this User Manual).
• Companies who register their products in Cerol need to be careful when
selecting “Unpublished” status since it will affect appearance of the
certified products on the LPPOM MUI website. The products which have
status “Unpublished” will not appear in LPPOM MUI website.
• The products which its Halal certificate has expired will not appear in
LPPOM MUI website
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LPPOM MUI website display
(Click Search Halal Product)
Click this
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5. Policy on approval of new materials which have MUI
Halal Certificate and listed in LPPOM MUI website
LPPOM MUI Website display after clicking Search Halal Product. Halal
product search can be done by product name (choose Nama Produk),
manufacturer's name (choose Nama Produsen) and Halal Certificate number
(choose Nomor Sertifikat). Fill the data to be searched and click cari.
Fill the data to be searched
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5. Policy on approval of new materials which have MUI
Halal Certificate and listed in LPPOM MUI website
• Example of the display after click cari for “corn starch” products.
• Click Print hasil pencarian to save pdf file and print the search data result.
• After print the search data result, please maintain the document carefully
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General Questions about New Material
a. There are 3 types of New Material that used for products that already
certified: (1) Halal Positive List Materials, (2) Materials which have MUI
Halal Certificate listed in LPPOM MUI website, (3) Material that should
approved through Inquiry New Material Approval menu.
b. Companies should create the List of New Materials (refer to point a). The
List of New Materials should always be updated whenever there is new
material. Company should add those new material in Cerol at renewal
registration.
c. The Materials List that approved by LPPOM MUI consists of materials that
listed on Registered Materials menu (in Cerol) and the List of New
Materials that created by company (refer to point b).
d. New material submission may be done by 1 username and used for other
division as long as the division are within 1 group of companies. However,
all usernames must add the new material in Cerol at renewal registration.
e. The new material that already approved through Inquiry New Material
Approval menu will be reviewed again at renewal registration.
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Question/complaint: [email protected]