May 2015 Manistee MSDDA Board Meeting

Project
Address
The Boathouse
440 River Street
Requirements Met?
No-unpaid taxes;
quote issues; partial
aprroval of HDC
Bluefish
312 River Street
Hallmark
Cost
4,000.00
$
2,000.00
no funds
Yes
$ 10,500.00
$
5,250.00
$ 1,000.00
445 River Street
Yes-no quote on paint
$
5,000.00
$
2,500.00
$ 1,000.00
Hokanson Building
308 River Street
Yes
$
6,130.00
$
3,065.00
no funds
Famous Flynn's
344 River Street
Yes
$ 36,900.00
$ 18,450.00
$ 5,000.00
Former Chamber
411 River Street
Yes-
$
7,084.00
$
3,542.00
$ 1,000.00
The OK Jewelery Store
347 & 349 River Street Yes
$
8,196.00
$
4,098.00
$ 1,000.00
H&K Building
337 River Street
$ 25,000.00
$ 12,000.00
$ 5,000.00
$ 102,810.00
$ 50,905.00
$ 14,000.00
$ 10,000.00
$ (4,000.00)
Total
Amount Available
Additional Requested
Yes
$
Requesting
Total
Awarded
($10,000)
3:17 PM
05/07/15
Accrual Basis
MANISTEE MAIN STREET/
DOWNTOWN DEVELOPMENT AUTHORITY
DOWNTOWN DOLLARS ACCOUNT
BALANCE SHEET
As of April 30, 2015
Apr 30, 15
ASSETS
Current Assets
Checking/Savings
Downtown Dollars Checking - WSB
Total Checking/Savings
5,716.96
5,716.96
Other Current Assets
Downtown Dollars in Transit
Total Other Current Assets
Total Current Assets
TOTAL ASSETS
12,595.00
12,595.00
18,311.96
18,311.96
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
2012 Downtown $ Outstanding
7,750.00
2014 Downtown $ Outstanding
14,995.00
2015 Downtown $ Outstanding
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
1,540.00
24,285.00
24,285.00
24,285.00
Equity
Unrestricted Net Assets
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
-5,035.10
-937.94
-5,973.04
18,311.96
Page 4 of 4
3:19 PM
05/08/15
Accrual Basis
MANISTEE MAIN STREET/
DOWNTOWN DEVELOPMENT AUTHORITY
BALANCE SHEET
As of April 30, 2015
ASSETS
Current Assets
Checking/Savings
248-008 · Money Market Account - WSB
98,717.67
248-000 · Checking - West Shore Bank
32,838.16
Total Checking/Savings
131,555.83
Accounts Receivable
248-028 · Accounts Receivable
Total Accounts Receivable
10,291.28
10,291.28
Other Current Assets
248-033 · Vogue Loan Receivable
200,000.00
12100 · Pre-Paid Expenses
1,923.50
248-031 · Nextworks Loan Receivable
2,499.94
248-149 · Undeposited Funds
Total Other Current Assets
Total Current Assets
TOTAL ASSETS
250.00
204,673.44
346,520.55
346,520.55
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
248-210 · Payroll Liability
248-213 · Michigan Unemployment
203.30
248-212 · Michigan Withholding
159.38
248-211 · 941 Liability
1,266.74
Total 248-210 · Payroll Liability
1,629.42
248-204 · Unearned Revenue
2,250.00
248-203 · Accounts Payable - Other
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
330.00
4,209.42
4,209.42
4,209.42
Equity
248-392 · Designated Fund Balance
248-393 · Land Acquisition .
Total 248-392 · Designated Fund Balance
248-390 · Fund Balance
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
78,544.99
78,544.99
249,489.38
14,276.76
342,311.13
346,520.55
Page 1 of 1
MANISTEE MAIN STREET/DOWNTOWN DEVELOPMENT AUTHORITY
APRIL 2015 CHECK REGISTER
DATE
CHECK #
PAYROLL:
4/15/2015
4/30/2015
4/15/2013
4/20/2015
DIR DEP
DIR DEP
DIR DEP
DIR DEP
CHECK REGISTER:
4/2/2015
3167
4/2/2015
3168
4/2/2015
4/15/2015
3169
3170
4/23/2015
4/23/2015
3171
3172
4/23/2015
4/23/2015
4/23/2015
4/24/2015
3173
3174
3175
3176
4/30/2015
PAID TO
DESCRIPTION
AMOUNT
PATRICK KAY
PATRICK KAY
INTERNAL REVENUE SERVICE
STATE OF MICHIGAN
GROSS PAYROLL FOR APRIL 1 - APRIL 15
GROSS PAYROLL FOR APRIL 16 - APRIL 30
FEDERAL DEPOSIT FOR MARCH 2015 PAYROLL
MICHIGAN WITHHOLDING DEPOSIT/MAR 2015 PAYROLL
$
$
$
$
2,375.00
2,375.00
1,900.14
239.07
MICHIGAN DOWNTOWN ASSOCIATION
MANISTEE AREA CHAMBER OF COMMERCE
(TOTAL CHECK $1,031.58)
JACKPINE BUSINESS CENTER
CARDMEMBER SERVICE
(TOTAL CHECK $617.68)
TIM KRAUSE
CITY OF MANISTEE
(TOTAL CHECK $7,200.00)
BECKETT & RAEDER
PATRICK KAY
BOYER AGENCY
BLUE FISH KITCHEN LLC
MICHIGAN DOWNTOWN ASSOCIATION FLINT WORKSHOP
APRIL 2015 OFFICE SPACE & ADMINISTRATIVE SUPPORT
JANUARY/FEBRUARY/MARCH POSTAGE
COPY PAPER
MSFT OFFICE
OMNI/ATLANTA CONFERENCE
4/22 VOLUNTEER APPRECIATION EVENT MUSIC
ELECTRICITY FOR DOWNTOWN DECORATIONS
DOWNTOWN MAINTENANCE PER AGREEMENT
TIF PLAN PROJECT/MARCH FEES & EXPENSES
TRAVEL/NATIONAL CONFERENCE IN ATLANTA
6 LIQUOR LICENSE BONDS/WOMEN'S WINE/CHOC WALK
4/22 VOLUNTEER APPRECIATION EVENT FOOD
$
$
$
$
$
$
$
$
$
$
$
$
$
75.00
889.00
142.58
10.58
10.59
607.09
200.00
400.00
6,800.00
1,260.00
600.00
300.00
999.18
TOTAL EXPENSES
$ 19,183.23
3:30 PM
05/08/15
Accrual Basis
MANISTEE MAIN STREET/
DOWNTOWN DEVELOPMENT AUTHORITY
PROFIT & LOSS/BUDGET COMPARISONS
July 2014 through April 2015
Jul '14 - Apr 15
Budget
$ Over Budget
% of Budget
0.00
0.00
0.0%
270,000.00
-18,728.17
93.06%
276,892.78
270,000.00
6,892.78
102.55%
0.00
1,000.00
-1,000.00
0.0%
Ordinary Income/Expense
Income
248-411 · Allocation from Fund Balance
0.00
TIF Revenues
248-404 · Delinquent Personal PropertyTax
248-401 · TIF Revenue
248-403 · Delinquent Taxes
Total TIF Revenues
112.99
251,271.83
25,507.96
Committee Revenues
248-270 · Committee Revenue
248-273 · Econ Restructure-Developer Day
248-269 · Design Comm Rev-Hanging Baskets
0.00
9,300.00
-9,300.00
0.0%
6,000.00
30,000.00
-24,000.00
20.0%
6,000.00
40,300.00
-34,300.00
14.89%
6,000.00
40,300.00
-34,300.00
14.89%
248-780 · Women's Wine & Chocolate Walk
2,490.00
8,550.00
-6,060.00
29.12%
248-295 · Frostbite HGS Sponsorships
1,144.94
500.00
644.94
228.99%
248-275 · Promotion Comm. Rev.-Co-op Adv.
Total 248-270 · Committee Revenue
Total Committee Revenues
Event Revenue
248-280 · Event Revenues
248-290 · Boos, Brews & Brats
248-293 · Boos, Brews & Brats 5K
1,000.00
248-292 · Boos, Brews & Brats Sponsorship
1,900.00
650.00
1,250.00
292.31%
248-291 · Boos,Brews&Brats Alcohol Sales
4,006.00
7,000.00
-2,994.00
57.23%
6,906.00
7,650.00
-744.00
90.28%
19,460.00
13,500.00
5,960.00
144.15%
Total 248-283 · Sleighbell
19,885.00
13,500.00
6,385.00
147.3%
248-282 · Sidewalk Sales
0.00
500.00
-500.00
0.0%
16,080.85
15,000.00
1,080.85
107.21%
0.00
3,750.00
-3,750.00
0.0%
6,966.74
15,000.00
-8,033.26
46.45%
23,102.59
33,750.00
-10,647.41
68.45%
Total 248-290 · Boos, Brews & Brats
248-283 · Sleighbell
248-289 · Sleighbell Miscellaneous Income
248-286 · Sleighbell Sponsorships
425.00
248-281 · Hops & Props
248-288 · Hops & Props Admissions
248-287 · Hops & Props Beer & Food
248-285 · Hops & Props Miscellaneous
248-284 · Hops & Props Sponsors
Total 248-281 · Hops & Props
55.00
Page 1 of 4
3:30 PM
05/08/15
Accrual Basis
MANISTEE MAIN STREET/
DOWNTOWN DEVELOPMENT AUTHORITY
PROFIT & LOSS/BUDGET COMPARISONS
July 2014 through April 2015
Jul '14 - Apr 15
Total 248-280 · Event Revenues
Budget
$ Over Budget
% of Budget
53,528.53
64,450.00
-10,921.47
83.05%
53,528.53
64,450.00
-10,921.47
83.05%
248-302 · Tree Sponsorships
0.00
4,000.00
-4,000.00
0.0%
248-301 · Holiday Decorations Sponsorship
0.00
0.00
0.00
0.0%
0.00
4,000.00
-4,000.00
0.0%
Total Event Revenue
Friends of Downtown Manistee
Total Friends of Downtown Manistee
248-664 · Interest Income
Total Income
Gross Profit
127.98
100.00
27.98
127.98%
336,549.29
378,850.00
-42,300.71
88.83%
336,549.29
378,850.00
-42,300.71
88.83%
0.00
300.00
-300.00
0.0%
27.72%
Expense
Office Related Expenses
248-847 · Advertising
248-869 · Business Expo
300.00
248-868 · Insurance
499.00
1,800.00
-1,301.00
248-867 · Mobile Phone Stipend
0.00
480.00
-480.00
0.0%
248-866 · Meeting Hosting-Refreshments
508.31
750.00
-241.69
67.78%
248-861 · Credit Card Expense
202.92
400.00
-197.08
50.73%
248-865 · Training-Education-Conferences
1,332.09
900.00
432.09
148.01%
248-859 · Printing & Reproduction
0.00
100.00
-100.00
0.0%
248-858 · Miscellaneous-Office Related
0.00
300.00
-300.00
0.0%
248-857 · Membership Dues
724.00
650.00
74.00
111.39%
248-854 · Postage
345.62
500.00
-154.38
69.12%
1,386.86
1,400.00
-13.14
99.06%
814.14
900.00
-85.86
90.46%
6,112.94
8,480.00
-2,367.06
72.09%
8,224.00
8,000.00
224.00
102.8%
248-853 · Office Equipment and Supplies
248-863 · Travel
Total Office Related Expenses
Personnel Related Expense
248-700 · Administrative Services
Gross Salary - Director
248-718 · Gross Salary - Director
248-705 · Federal 941 Company Expense
3,633.75
4,500.00
-866.25
80.75%
248-711 · Unemployment
203.30
455.00
-251.70
44.68%
248-712 · Workmen's Compensation
389.00
425.00
-36.00
91.53%
47,500.00
57,000.00
-9,500.00
83.33%
51,726.05
62,380.00
-10,653.95
82.92%
248-718 · Gross Salary - Director - Other
Total 248-718 · Gross Salary - Director
Page 2 of 4
3:30 PM
05/08/15
Accrual Basis
MANISTEE MAIN STREET/
DOWNTOWN DEVELOPMENT AUTHORITY
PROFIT & LOSS/BUDGET COMPARISONS
July 2014 through April 2015
Jul '14 - Apr 15
Total Gross Salary - Director
Budget
$ Over Budget
% of Budget
51,726.05
62,380.00
-10,653.95
82.92%
59,950.05
70,380.00
-10,429.95
85.18%
155.24
100.00
55.24
155.24%
9,427.50
13,250.00
-3,822.50
71.15%
1,560.00
1,500.00
60.00
104.0%
137,987.50
137,988.00
-0.50
100.0%
149,385.24
152,838.00
-3,452.76
97.74%
0.00
4,160.00
-4,160.00
0.0%
248-665 · Hanging Baskets Watering/Maint
3,000.00
4,500.00
-1,500.00
66.67%
248-663 · Signage
1,105.20
330.00
775.20
334.91%
0.00
0.00
0.00
0.0%
248-659 · Riverwalk Landscaping
7,500.00
15,000.00
-7,500.00
50.0%
248-653 · Holiday Decorations
3,792.00
10,000.00
-6,208.00
37.92%
248-652 · Facade Grant Program
5,000.00
10,000.00
-5,000.00
50.0%
248-651 · Downtown Maintenance
6,800.00
6,800.00
0.00
100.0%
248-649 · Downtown Flower Program
3,436.60
3,440.00
-3.40
99.9%
30,633.80
54,230.00
-23,596.20
56.49%
248-634 · Developer Day
0.00
1,000.00
-1,000.00
0.0%
248-633 · Local Banks ($25,000 Loan)
0.00
0.00
0.00
0.0%
248-632 · IRP Loan Program
0.00
0.00
0.00
0.0%
248-631 · Revolving Loan Fund Marketing
0.00
0.00
0.00
0.0%
248-628 · Property Acquisition
0.00
0.00
0.00
0.0%
248-627 · Recruitment Team
53.94
250.00
-196.06
21.58%
248-625 · Business Assistance Team (BAT)
18.63
325.00
-306.37
5.73%
72.57
1,575.00
-1,502.43
4.61%
77.83
175.00
-97.17
44.47%
1,619.18
1,800.00
-180.82
89.95%
285.00
350.00
-65.00
81.43%
Total Personnel Related Expense
Fee Related Expenses
248-731 · Bank Service Charges
248-906 · TIF Plan Redevelopment
248-904 · Annual Audit
248-903 · 1999 Bond Payment-Streetscape
248-902 · Legal Fees
Total Fee Related Expenses
255.00
Design Committee RelatedExpense
248-639 · Trees
248-662 · 2-Way River St Traffic Project
Total Design Committee RelatedExpense
Economic RestructuringCommittee
Total Economic RestructuringCommittee
Organization Committee
248-604 · MSDDA Website (hosting)
248-603 · Volunteer Appreciation Event
248-602 · Downtown Dollars Program
248-601 · Volunteer Recruitment
0.00
0.00
0.00
0.0%
248-600 · Main Street Program Newsletter
0.00
448.00
-448.00
0.0%
Page 3 of 4
3:30 PM
05/08/15
Accrual Basis
MANISTEE MAIN STREET/
DOWNTOWN DEVELOPMENT AUTHORITY
PROFIT & LOSS/BUDGET COMPARISONS
July 2014 through April 2015
Jul '14 - Apr 15
Total Organization Committee
Budget
$ Over Budget
% of Budget
-790.99
71.48%
1,982.01
2,773.00
248-855 · Advertising
3,295.25
3,000.00
295.25
109.84%
248-607 · Website Redevelopment
5,063.75
6,000.00
-936.25
84.4%
608.68
2,400.00
-1,791.32
25.36%
248-777 · Co-op Advertising Pass-through
0.00
30,000.00
-30,000.00
0.0%
248-776 · Co-op Advertising
0.00
5,000.00
-5,000.00
0.0%
6,163.31
3,000.00
3,163.31
205.44%
0.00
0.00
0.00
0.0%
18,021.17
13,500.00
4,521.17
133.49%
248-763 · Sidewalk Sales
352.94
500.00
-147.06
70.59%
248-759 · Mens & Ladies Nights
509.00
450.00
59.00
113.11%
1,894.76
900.00
994.76
210.53%
23,590.00
11,829.14
150.15%
74,135.92
88,340.00
-14,204.08
83.92%
74,135.92
88,340.00
-14,204.08
83.92%
322,272.53
378,616.00
-56,343.47
85.12%
14,276.76
234.00
14,042.76
6,101.18%
14,276.76
234.00
14,042.76
6,101.18%
Promotions Committee Expenses
248-751 · Promotions Committee Expense
248-782 · Women's Wine & Chocolate Walk
248-775 · Boos, Brews & Brats
248-771 · Targeted Coupon-Voucher Program
248-764 · Sleighbell Weekend
248-774 · Frostbite Saturday
248-752 · Downtown Brochure
248-761 · Hops & Props on the River
248-758 · HomeGrown Saturdays
Total 248-751 · Promotions Committee Expense
Total Promotions Committee Expenses
Total Expense
Net Ordinary Income
1,215.92
35,419.14
1,592.00
Page 4 of 4
2:27 PM
05/07/15
Accrual Basis
MANISTEE MAIN STREET/
DOWNTOWN DEVELOPMENT AUTHORITY
REVOLVING LOAN ACCOUNT
BALANCE SHEET
As of April 30, 2015
Apr 30, 15
ASSETS
Current Assets
Checking/Savings
Checking - West Shore Bank
Total Checking/Savings
16,210.87
16,210.87
Accounts Receivable
Accounts Receivable
Total Accounts Receivable
4,516.04
4,516.04
Other Current Assets
Undeposited Funds
Total Other Current Assets
Total Current Assets
50.00
50.00
20,776.91
Other Assets
Revolving Note Receivable
Total Other Assets
TOTAL ASSETS
9,199.65
9,199.65
29,976.56
LIABILITIES & EQUITY
Equity
Opening Bal Equity
29,000.00
Retained Earnings
694.40
Net Income
282.16
Total Equity
TOTAL LIABILITIES & EQUITY
29,976.56
29,976.56
Page 4 of 4
Manistee Main Street----Design Committee Meeting
April 28th, 2015 @ 8:30am
Main Street Office at Chamber Building
Minutes
1. Attendants: Shari Wild; Kyle Mosher; Patrick Kay; Janet Duchon (Proxy)
2. Riverwalk-Ryan Pratte sent an updated proposal of his contract that decreased his original quote to
$22,520; Kay will prepare a contract with that amount and have Ryan Pratte sign before May 1st,
2015
3. Street Trees-New Plan-Kay reported that the grant does not allow us to do anything different the
original scope which is plant trees in the downtown; The committee thought that the board should
request the council to allow the planting to be in the sidewalk
4. Hanging Baskets-Kay reported that Janet Duchon had confirmed that the flowers baskets would be
installed in mid may after the last freeze before the summer; Kay reported that watering contract was
50% higher than last year and recommended that it be negotiated back to only a 25% increase and
reduce the waterings from 3 per week down to 2. The committee agreed.
5. Façade Grant-Review Grant Applications (8 applications were submitted to the Main Street DDA;
The attached document outlines the locations, the project amount, the requested amount and the
recommended amounts that the Design Committee approved. The Boathouse wished to have the
program fund a new sign for the front of their building. The Bluefish requested money to
complete painting of the eastern side of their building. Hallmark is requesting funds to add a
previously approved black and white striped awning. The Hokanson Building was requesting to
update the awning and paint on the building. Famous Flynn’s was asking for funds to remove the
current door, windows (front and back), and paint the building, adding accent details to enhance
the property. The owners of 411, 347, and 349 are looking for funds to continue their plan to
return the building back to its original look. The request was for funds to replace glass and doors
and the owners would do the work themselves. The H&K Building is requesting funds to renovate
the entire façade and bring the building back to its original look. The was replacing windows,
storefront glass, brickwork, new door, and renovating the front of the building back to having a
door access to the upstairs. Their plans include adding 4-5 apartments to the second floor.
The boathouse was removed because they have unpaid property taxes. The committee did not
initially want to fund the Bluefish project because they felt the painting would not add much value
to the downtown as a whole; however the project would enhance the property, complete the
exterior work to be done on the property and fix brick and mortar issues on the building. Bluefish
has been great tenants and a major asset to the downtown. Like the Bluefish the Hallmark project
was not initially funded due to similar reasons; however the project would drastically impact the
building and would enhance things on the far west side of downtown. The committee felt that the
Hokansons building should have sent in an application to remove the awning completely exposing
the original architecture of the building instead of replacing the awning that covers up the
buildings architecture. Famous Flynn’s project is to do a major overhaul on the entire project
enhancing the building’s exterior, renewing its original architecture, and driving a business
opening to come in the near future. The committee felt that this is exactly the kind of project that
should be funded from this program. The buildings at 411, 347, and 349 currently do not have any
plans past the façade work to be done (the owner would not reveal their future plans for the space).
Because no real plan was presented other than “to be announced” the project was not given high
marks; however these buildings are in major need of “TLC” and the committee felt they should be
given some money. The H&K Building presented full architectural drawings and has plans to have
apartments upstairs as well as complete a retail space on the ground floor (no business was
presented). The committee felt that this project would be a major enhancement to the downtown
and wanted to fund it as much as the funds would allow.
The Design Committee recommended Option 1: Fund Bluefish with $1000; Hallmark with $1000;
Famous Flynn’s with $5000; 411, 347, & 349 with a total of $2000; and the H&K with $5000.
Because the board had only approved $10,000 for next year’s budget Option 2 would be to fund
Famous Flynn’s at $5000 and H&K at $5000.
6. Parking and Wayfinding Signs (nothing to report)
7. Other/New Business-Updates to US-31 Monument Sign (committee reviewed proposal from Amor
signs to add an LED feature; committee did not have funds for this project and would consider
approving it if the funds could come out of the future TIF funds)
Status of new signs on US-31 (no report)
Crosswalk Signs (Kay reported that this line item was removed from the budget by the board)
Recruit Committee Members (Committee requested Kay recruit Shawn Barch and Mark Fedder to
the committee
The next Design Committee Meeting will be May 26th2015 @ 8:30am. Chamber/Main Street Office.
Meeting Minutes
Economic Restructuring Committee
April 27, 2015 - 2:00pm
Alliance For Economic Success Office
385 Third Street, Manistee, MI 49660
1. Call to order –
2. Meeting was called to order at 2:05 pm by Chairperson Brandon Ball
In attendance: Brandon Ball, Jeff Reau, Stacie Bytwork, Shari Wild, Denise Blakeslee, Betsy Evans
Staff present: MSDDA Director Patrick Kay
3. Approve Minutes: The committee approved minutes from the March 2015 meeting
Motion: by Stacie Bytwork to approve minutes, Motion carried unanimously
4. Vacant Building Property Ordinance:
Waiting on George Saylor to write language
5. 25k Lending (Local Banks):
The committee reviewed the proposal from West Shore Bank. There was discussion on the terms fee and
what that fee was. West Shore Bank to provide a contract for this and specify fees.
6. Redevelopment Liquor License:
There was discussion on workplanning this. The city will need to adopt the resolution for redevelopment
area.
7. Business Education:
Social Media opened to all businesses locally - MS Creative
8. Revolving Loan Fund:
Stockyard - paying as per new agreement (Owners are actively trying to sell the business) Original
documents have been located describing lien. Discussion regarding the building owner paying off amount
owed.
9.
Business Recruitment:
Discussion on gathering ESRI data and putting together a list of targeted businesses. Also discussion
regarding actively going to those targeted businesses to further reinforce recruitment.
Adjourn: 3:35pm
Board Meeting Minutes
April 15, 2015
Call to Order
The Chair called the meeting to order at 12:00 pm
Members Present
Valarie Bergstrom, Rachel Estabrook, Colleen Kenny, Barry Lind, Todd Mohr, Jeff Reau, Shari Wild
Members Absent
Brandon Ball (excused), Sara Spore (excused)
Also Present
Patrick Kay (Executive Director), Ben Bifoss (Interim City Manager), Denise Blakeslee (City of Manistee), Dianna
Wall (Manistee Area Chamber of Commerce)
Approval of Agenda
There was a MOTION by Mr. Reau, supported by Mr. Mohr, that the Agenda be accepted as presented. MOTION
CARRIED
Public Comment
Mr. Bifoss introduced himself as the Interim City Manager.
Approval of Minutes
There was a MOTION by Mr. Lind, supported by Ms. Kenny, that the minutes from the regular meeting on March
11, 2015 be accepted as presented. MOTION CARRIED
Treasurers Report
It was noted that the March Check Register, the Balance Sheets and Profit and Loss Report had been previously
distributed.
There was a MOTION by Mr. Mohr, supported by Ms. Kenny, to accept the check register as presented and place on
file. MOTION CARRIED
Fiscal Year 2015-2016 Budget
Mr. Kay reported the draft budget will be sent to the board today and two Special Board Meetings need to be
scheduled before April 28 when the budget needs to be submitted to City Council. The Special Board Meetings
will be held April 20 at 2 pm and April 27 at 9 am to work on the 2015-2016 Fiscal Year Budget.
TIF Plan and Development Plan Next Steps
Mr. Kay reported a TIF Plan meeting will be held with the Interim City Manager, after discussion it was decided a
meeting will be held with Mr. Mikula and the Interim City Manager to work on the scope of services required
from the DDA and services the City will provide for DDA. Mr. Kay will research a previous document prepared by
Travis Alden and Jon Rose which details City services and DDA services to use as a starting point to work from.
Mr. Lind and Mr. Reau volunteered to serve on the sub-committee to work on the Scope of services.
Meeting of Manistee Main Street/DDA
April 15, 2015
Page 2 of 3
Marketing & Promotions Committee
It was noted that the minutes from the Marketing & Promotions Committee meeting had been distributed. That
committee is currently working on festivals, the Women’s Wine & Chocolate Walk and sponsorships. The
Women’s Wine & Chocolate Walk costs roughly $3,000 and needs a few more sponsors. They are determining
how big Hops & Props should be, are working on streamlining that event and there is $5,000 to $6,000 in
sponsorships to date. An email will be sent to the Century Boat Club people in the area and invite them to come
to the event. There will be a display of new boats; Friday will be the Kick Off Dinner with food pairing and beer.
Saturday will be the boat & beer festival and the brunch will be held on Sunday. It was noted the Humane society
traditionally set up for their riverwalk fundraiser on the third Sunday in September.
The Coop Advertising Campaign has been changed and been put on hold because the businesses are not in favor
of the changes. Only 5 or 6 have signed up this year. A meeting will be held with the businesses to get their
feedback.
Billboard
There was a MOTION by Ms. Estrabrook, supported by Ms. Kenny, to use the remainder of the Sleighbell Budget,
$1,200 for design of a billboard by RIGHTside design and to have Lamar Advertising put it up which will cost
$500. MOTION CARRIED
Resolution to Apply for Liquor Licenses for Women’s Wine & Chocolate Walk
There was a MOTION by Ms. Kenny, supported by Mr. Lind that the application from the Manistee Downtown
Development Authority for a special license to serve alcohol on Saturday May 9 th to be located at Allure Nails, 57
Greenbush Street, Happy Hippie, 81 Division Street, Hokanson Camera & Office Equipment, 308 River Street,
Kellie’s Hallmark Shop, 445 River Street, Reusch Jewelers, 395 River Street and Zoelle Consignment & Boutique,
431 River Street be considered for approval. MOTION CARRIED
Organization Committee
It was noted that the minutes from the Organization Committee had been distributed. The Minutes were
reviewed.
Design Committee
It was noted that the minutes from the Design Committee had been distributed. The minutes were reviewed.
RFPs for landscaping have been received from Larsen’s Landscaping, Prattes Pro Lawn Care and Thompson
Landscaping (was not included in the Board Packet). After research it was found that only one tree would be
able to be purchased so the committee is discussing other ideas for the micro grant received from the Northern
Michigan Council of Governments and Mr. Kay is researching the application to see if it could be used from
another project or returned.
Economic Restructuring Committee
It was noted there were no minutes from the Economic Restructuring Committee. There will be public
meetings on May 15 and June 23 about the Gliks Building being turned into a mixed use building. The committee
talked about the education collaborative with the Chamber, the revolving loan, reviewed vacant property
information and are drafting a document which will be brought to the Board.
Redevelopment Ready Communities
Ms. Blakeslee gave a report on the progress of the Redevelopment Ready Communities.
Meeting of Manistee Main Street/DDA
April 15, 2015
Page 3 of 3
Other Business
Discussion was held on the Riverwalk and Downtown Maintenance Proposals. This item was tabled until the
budget meeting.
Work Plans Fiscal Year 2015-2016, this item was tabled.
There was a MOTION by Mr. Reau, supported by Ms. Estabrook, to accept the nomination of John and Laura
Kaser as Volunteer of the Year. MOTION CARRIED
Mr. Kay reminded the Board the Annual Meeting and Volunteer Appreciation Event is April 22, 2015.
Public Comment
None
Adjournment
There being no further business to be brought before the Board, the meeting was adjourned at the call of the chair
at 2:03 pm.
Respectfully submitted on May 13, 2015
Brandon Ball, Secretary
4 15 15 minutes approved at the MSDDA meeting on: _____________
Special Board Meeting Minutes
April 20 2015
Call to Order
The Vice Chair called the meeting to order at 2:00 pm
Members Present
Brandon Ball, Valarie Bergstrom, Rachel Estabrook, Colleen Kenny, Barry Lind, Jeff Reau, Sara Spore
Members Absent
Todd Mohr (excused), Shari Wild (excused)
Also Present
Patrick Kay (Executive Director), Dianna Wall (Manistee Area Chamber of Commerce)
Approval of Agenda
There was a MOTION by Mr. Reau, supported by Ms. Kenny, that the Agenda be accepted with one change, Item V
Allure Nails; 57 Greenbush Street should be changed to Swankyz Good Goods, 363 River Street. MOTION CARRIED
Public Comment
None
Fiscal Year 2015-2016 Budget
It was noted that a draft Fiscal Year 2015-2016 Budget (Budget 1) and a Fiscal Year 2015-2016 Reality Budget had
been previously distributed. Ms. Kenny also distributed a draft Fiscal Year 2015-2016 Budget with the events
taken out.








Red, White & Blues Event should be a neutral budget item.
Delinquent Taxes should be reduced.
Design Committee Revenue Hanging Baskets that item should be put back in the budget.
Leave in Downtown Business Memberships
Riverwalk Landscaping should be capped at $20,000
Frostbite Saturday adjust the expenses according to revenue.
Women’s Wine & Chocolate Walk reduce expenses.
Boos, Brews & Brats reduce expenses.
Resolution to Apply for Liquor Licenses for Women’s Wine & Chocolate Walk
There was a MOTION by Mr. Ball, supported by Ms. Bergstrom that the application from the Manistee Downtown
Development Authority for a special license to serve alcohol on Saturday May 9 th to be located at Swankyz Good
Goods, 363 River Street, Happy Hippie, 81 Division Street, Hokanson Camera & Office Equipment, 308 River
Street, Kellie’s Hallmark Shop, 445 River Street, Northern Spirits, 389 River Street and Gold & Silver Exchange,
390 River Street be considered for approval. MOTION CARRIED
Other Business
None
Special Meeting of Manistee Main Street/DDA
April 20, 2015
Page 2 of 2
Public Comment
None
Adjournment
There being no further business to be brought before the Board, the meeting was adjourned at the call of the vice
chair at 4:16 pm.
Respectfully submitted on May 13, 2015
Brandon Ball, Secretary
4 20 15 special minutes approved at the MSDDA meeting on: _____________
Special Board Meeting Minutes
April 27 2015
Call to Order
The Vice Chair called the meeting to order at 9:00 am.
Members Present
Brandon Ball, Colleen Kenny, Barry Lind, Todd Mohr, Jeff Reau, Shari Wild
Members Absent
Valarie Bergstrom (excused), Rachel Estabrook (excused), Sara Spore (excused)
Also Present
Patrick Kay (Executive Director), Dianna Wall (Manistee Area Chamber of Commerce)
Approval of Agenda
There was a MOTION by Mr. Mohr, supported by Ms. Kenny, that the Agenda be accepted as presented. MOTION
CARRIED
Public Comment
None
Fiscal Year 2015-2016 Budget
It was noted that a draft Fiscal Year 2015-2016 Budget with highlighted changes had been previously distributed.
Red, White & Blues Event should be a neutral budget item.
Highlighted Items:

•
•
•
•
•
•
•
•
•
Delinquent Taxes, $14,000
Design Committee Revenue Hanging Baskets, $1,500
Downtown Business Memberships, $3,000
Red, White & Blues Revenue, $7,300
Riverwalk Landscaping, $22,500
Red, White & Blues Expenses, $4,900
Downtown Dollars Program, $900
Women’s Wine & Chocolate Walk Expenses, $6,000
Boos, Brews & Brats Expenses, $6,550
Frostbite Saturday Expenses, $950
Mr. Reau reported he researched delinquent taxes with Mr. Bradford and there should be no allocation to the
delinquent tax account in the budget.
There was a MOTION by Mr. Lind, supported by Mr. Mohr, to accept the Draft Fiscal Year 2015-2016 Budget with
the following amendments: remove $14,000 from the Delinquent Tax Account, reduce the Holiday Decoration
Account to $6,000 and reduce the Façade Grant Account to $10,000. Aye: 6, Nay: 0 Wild MOTION CARRIED
There was a MOTION by Mr. Reau, supported by Mr. Ball to move $5,000 from Unrestricted Funds to Restricted
Funds from the 2014-2015 Fiscal Year for the Matthewson Upholstery Façade Grant. MOTION CARRIED
Special Meeting of Manistee Main Street/DDA
April 27, 2015
Page 2 of 2
Other Business
It was noted the MLCC Development District License Application Information had been previously distributed.
The Board reviewed the information. Mr. Kay noted George Saylor is drafting the affidavit for Manistee Main
Street DDA stating the total amount of private and public investment in the downtown area. The number of
licenses available is based on that number. Currently the investment is $5 million, but they may not use that
figure in the application in case another application is needed. By purchasing the licenses it makes it quicker for
businesses to get through the application process.
Public Comment
None
Adjournment
There being no further business to be brought before the Board, the meeting was adjourned at the call of the chair
at 9:45 am.
Respectfully submitted on May 13, 2015
Brandon Ball, Secretary
4 20 15 special minutes approved at the MSDDA meeting on: _____________
Call to Order/Introductions
Downtown Merchants Meeting Notes
May 6, 2015
Present
Travis Alden, Mary Nezki, Shari Wild, John Kaser, Marilyn Barker, Sally Koon, Bev Johnson, Stacie Bytwork, Jeff
Reau, Lindsey Swidorski, Tom Amor Jr, Corky Rybicki, Patrick Kay, Dianna Wall Rachel Solowiej, John Smith,
Christine Lamb, Carrie Mosher, Maggie Diebel, Patty O'Brien, Cherri Koblinski, Krista McDougall.
Mr. Kay reviewed events and projects of Manistee Main Street/DDA
The monthly and 1/4 newsletter was on hold due to transition but it will be kicking off soon.
Merchant: Gliks parking lot has a mattress, liquor bottles, etc. that need to be cleaned up.
A vacant property ordinance has been wrote and is being reviewed by city and city attorney. Once approved Mr.
Kay will meet with property owners to give them an opportunity to fix up their property. The city will enforce the
ordinance once approved.
Co op Advertising Campaign is on hold. Merchant: The only way to get participation is make it less money
businesses don't have $1,500.
Downtown Vendor Permits - anything on sidewalks or public property has to go through the permit process. The
vendors are assigned designated areas and need to list what they are selling and send pictures. Merchant: Don't
think street vendors enhance their business don't want the street to be over-run with vendors.
Kay: Downtown Merchants are his main responsibility, if you don't want them there let him know.
Merchant: Are people going to be allowed to set up a table during sidewalk sales? Do they have to have a
permit? Kay: Yes, vendors need to fill out an application and are issued a permit.
Merchant: Vendors should be limited. Do events have to get a permit? Kay: Events are different, they have
different guidelines.
Merchant: Events with tents and streets closed hurts Main Street. Events should be encouraged to set up at the
west end of River so people can still park. Kay: That is a double edged sword because events bring in people from
out of town.
Merchant: Events at the west end of River Street doesn't bring in business to retailers. Retail sales use to be
better when encompassed the whole street.
Merchant: Rotate where events are set up when you have car show at west end it doesn't do anything for the
other end.
Kay: The Victorian Port City Sign is currently behind Amor Sign Studios. One suggestion give to the Museum and
let them loan out to businesses.
Downtown Merchants Meeting
May 6, 2015
Page 2 of 4
Merchant: If were are not the Victorian Port City what are we? Did anybody talk to the Downtown Merchants?
Who decided to change it?
Kay: It was the Visitors Bureau because they feel the Victorian Port City has run its course to recruit new types of
visitors to the area.
Merchant: What the visitor’s bureau is pulling from is the Branding Study done at the County level there were
study groups and focus sessions. A few years ago when the visitor bureau changed their logo, etc. they pulled
from that study. Instead of DDA doing something different they aligned with them so there were not a lot of
different marketing messages
Merchant: Did anybody ask the Downtown Merchants? DDA: When the change was made it had to go to City
Council, had to get special approval, it was in the paper.
Merchant: The buildings are old and so are most of the stores in town that was the idea to keep it that way, even
the houses, they are Victorian. In the paper great, on internet great, but you did not go into the store and ask
the downtown merchants.
Merchant: Downtown Merchants are furious, walk into the stores. The owners are busy they don't have time to
read the paper.
Kay: Moving forward there are going to monthly Downtown Merchants meetings so there is better
communication.
Merchant: I agree and think the Victorian Port City is a great name. I don't understand how you can change it
and throw it under the bus. Our buildings are different.
Merchant: We feel like we are getting ignored.
Kay: Based on research Historic will appeal to a broader demographic.
Merchant: How about each business asks their customers which name do they prefer? How can no merchants
know about it?
Merchant: Can we compromise and take flyers to each business and let them ask their customers which name
they prefer?
Kay: I will take this information to the Visitors Bureau and ask their permission.
Merchant: Who gave them authority to change our downtown?
Merchant: We have to do more than open our doors work all day and go home, if we want to be heard we have
to go to meetings to be heard.
Merchant: It was suggested to restructure DDA committees and send out the information to the merchants and
ask them to get involved. Previously the Downtown Merchants had block captains and people in charge of
downtown dollars, they are resources.
Downtown Merchants Meeting
May 6, 2015
Page 3 of 4
DDA: You are welcome to attend a Board Meeting or committee meetings you don't have to join to attend.
Merchant: If there was an evening or morning Board Meeting but, noon meetings are impossible for store
owners to attend. Most people when polled preferred the early morning meetings.
DDA: Committee meetings have more flexibility to change their meeting time. If you want to have an impact,
committee meetings are what you want to attend. The Board reviews a report from the committees, but the
committees actually do the work.
Kay: The Board is required by law to have the majority of the members have to have an interest or own a
business in the downtown area.
Merchant: The Visitors Bureau should be invited to come to a meeting and explain what authority they have to
change the downtown.
Merchant: Can you send out a master list of chairs and committee members?
Merchant: The Visitors Bureau and Chamber represent the whole area even if the CVB decides to promote the
area as something else; we still can have downtown have its own distinction.
Kay: It is on the website I can send you a link.
Merchant: Sending a link isn't going to help, some people need a visual if you get the newsletter going the DDA
could send information that way.
Chamber: You can also submit information to be included in the chamber e newsletter. We already promote
downtown events and would love to have merchants on the committees for events we do downtown.
Kay: At the January Strategic Planning Session we realized communication is lacking and are trying to remedy
that situation.
Kay: What do you think of the downtown maps?
Merchant: Meijer is going to be an asset, bring people to the area that haven't been before, sales are up at
Manistee Variety by 20% because of Meijer. The downtown maps should be in Meijer.
Merchant: Will you please add the Manistee News Advocate, Jackpine and Chamber?
Merchant: The maintenance for the sign use to be paid by the Downtown Merchants when they were a part of
the chamber.
DDA: The budget is roughly $277,000, currently paying $150,000 a year to pay off a bond, $22,500 for riverwalk
maintenance and $9,000 for hanging baskets. That leaves less than $40,000 a year to allocate to downtown.
There is no money in the budget to relocate the sign.
Amor: Requested 5 minutes at the next meeting to talk about his ideas for the sign.
Merchant: We would like a chronology for next meeting on how we got here with the brand and signage.
Downtown Merchants Meeting
May 6, 2015
Page 4 of 4
Merchant: Suggested sending a notice out the day before reminding people about the meeting. A time limit
should be for the meetings, if it is not finished in 60 minutes it can wait for the next meeting. The meeting should
start at 8:05 and be over at 9:15 am.
Swidorski: They love having people use the Ramsdell Lobby but ask that you let them know ahead of time so
they can schedule staff in case you would like to order food and beverages.
Barker: You’re welcome to use the Manistee News Advocate for meetings.
Merchant: If Patrick can’t be at a meeting, it should still take place with someone else running it.
Merchant: Re: way finding signs they need to be larger.
Merchant: Put the sign in the round about.
New Business Update from Kay: Famous Flynn’s will be across from Goody's and have started construction and
applied for a facade grant. They are hoping to be open mid-summer they will serve pizza and craft beer. The
former bookstore will be a late night lounge and recording studio. H & K will be retail space with four or five
apartments upstairs. The developers of the former Riverpark Place and North Channel Outlet are waiting for
their loan from the bank to be finalized. The Salvation Army building owners haven’t decided what is going in
there but it will be retail. River Street Stockyard will not be opening; it is up for sale along with the former Gliks
building.
Downtown Development Authority
Organization Committee
April 29, 2015
Blue Fish
DRAFT MINUTES
Attending: Sara Spore (Committee Chair), Patrick Kay (Executive Director), Colleen Kenny, Barry Lind,
Gini Pelton, Todd Mohr, Roz Jaffe, Lee Trucks, Cindy Kaminski
Called to order 12:05pm.
Motion to accept March 2015 meeting minutes made by Colleen, seconded by Lee, approved.
Review of Work Plans & Budget FY 2015-2016:
Work Plans for Org Co submitted to DDA Board, minus the Postcard plan because of lack of success with
postcards from other local groups. Colleen created a Membership work plan. Discussed ideas for
creation of membership, to concentrate on benefits they receive from DDA and from additional DDA
membership. Committee members will review work plans under their name and email changes to Sara.
Patrick submitted budget to board. Org Co budget matches the draft work plans.
Sara will follow up with Brittney Hoszkiew from Main Street Michigan to get notes on Org Co projects
with Org Co members commitment. Gini volunteered for Communication work plan.
Chair for 2016 Red White & Blues fundraiser:
Lee suggested a local blues expert to work on the event, Steve Cushing, and will get his contact
information.
Newsletter:
Discussed quarterly newsletter. It will provide information for downtown business owners, government
officials, and other stakeholders. It will include information on new businesses, profiles of existing
businesses, Manistee DDA projects and actions, MI Main Street information. Will also include contact
information for director, board member and committee chairs and schedule of DDA meetings and
events. Will distribute by Google Group email, snail mail and hand out to downtown businesses. Roz
and Patrick will meet to discuss format.
Hanging Baskets:
Patrick created an account at Hometown Giving to support the hanging baskets. Roz gave draft of
partial press release.
Miscellaneous:
Discussed parking meters in downtown area.
Lee reminded us of Downtown Diva program which can still be accessed. Patrick has used Sign Up
Genius for Hops & Props and it can be used for sign up by volunteers for future events.
Adjourned 1:00pm
Draft submitted by Roz Jaffe
Public Relations:
Gini providing an article for January newsletter. Discussed ideas for future articles. Patrick would like
to find newsletter chairperson. Organization committee members will continue to assist with articles.
Fund Development:
Hanging baskets costs $100 each including maintenance. Roz will create an “adopt a basket”
contribution form. Discussed putting a “Donate” button on website. Patrick will talk to Cameron Clark
about “Hometown Giving” link. Discussed creation of downtown postcard as fundraiser – Lee will
research prices. Per Patrick, the Organization still needs an additional fundraiser. Possible ideas: BBQ
Festival/Dinner; “Red, White & Blues/Brews/Bluegrass” dinner & dance; Tie-in to Salmon Splash;
“Michigan Under the Radar”.
Downtown Dollars: Brochure is being finalized. Lee spoke to Oleson’s to consider accepting Downtown
Dollars.
Annual Meeting/Volunteer Appreciation meeting: Roz and Gini will meet before next Org meeting to
present date, venue and format ideas.
Patrick is working on a Michigan Main Street speaker to talk to the Org committee and help with
strategic planning.
He will send information to Manistee Catholic School and Manistee High School volunteer student
programs to encourage volunteering at DDA events.
Next meeting: February 25th at BlueFish.
Adjourned 1:04pm.
Submitted by Roz Jaffe
Manistee Main Street/DDA
May 13th, 2015 @ Noon
Manistee City Hall-Council Chambers
AGENDA
1. Call to order – Chair
2. Approval of Agenda
3. Public comment. (Limit 5 minutes per person.)
4. Approval of minutes from the regular meeting on April 15th, 2015; Special Meeting May 20th, 2015;
Special Meeting April 27th, 2015
5. Treasurer’s Report.
a. Acceptance of Checks Register & Financial Reports
6. Committee Reports
a. Marketing & Promotions Committee
b. Organization Committee
c. Design Committee
d. Economic Restructuring Committee
7. Other Business
a. Façade Grant Projects—Recommended by Design Committee
b. Approve Contract with FastTek Electrocoating for painting of Riverwalk
c. Annual Meeting and Volunteer Appreciation—2015
d. Merchants Meeting—May 6th , 2015 Review
8. Public comment. (Limit 5 minutes per person.)
9. Adjournment.
The next Regular MSDDA Meeting will be held at City Hall (70 Maple Street) on June 10th, 2015.