2013 Popular Annual Financial Report

POLK COUNTY
FLORIDA
Popular Annual Financial Report
A Financial Summary For Our Citizens
Fiscal Year Ended September 30, 2013
Connect With Us
Stacy M. Butterfield, CPA
Polk County Clerk of the Circuit
Court and County Comptroller
PolkCountyClerk
255 N. Broadway Ave.
Drawer CC-01, P.O. Box 9000
Bartow, FL 33831-9000
863-534-4000
www.polkcountyclerk.net
Dear Citizens,
Thank you for taking an active interest in the
reviewing the Popular Annual Financial
This report provides a brief analysis of
where county revenues come from and how
these dollars are spent.
It is my responsibility as Clerk of the Circuit
Court and County Comptroller to safeguard
our public records and funds. As such, I
funds, providing checks and balances on the
county budget, revenue and spending.
From the start, I have been dedicated to
earning the community’s trust in county
Stacy M. Butterfield, CPA
Polk County Clerk of the Circuit
Court and County Comptroller
accomplish this, I believe it’s vital to increase
government transparency and accountability.
I remain committed to reviewing our
reporting the impacts to the community
through this report and the Comprehensive
Annual Financial Report (CAFR).
The strength of Polk County relies on a
healthy government and informed residents.
By reviewing this report and taking interest
building a stronger Polk.
It is my honor and privilege to serve as your
Clerk of Courts. I am committed to providing
transparency and integrity in the accounting
and reporting of your tax dollars.
Sincerely,
Stacy M. Butterfield, CPA
Clerk of the Circuit Court and
County Comptroller
Table of Contents
Message From the Clerk ................................. 1
Report Overview .............................................. 2
About Polk County ........................................... 4
Demographics / Economics ............................. 5
County Government ........................................ 7
Clerk of Courts & Comptroller.......................... 8
..................................... 9
Board of County Commissioners ................... 10
Polk Property Taxes....................................... 12
Budget / Governmental Functions ................. 13
Financial Summary ........................................ 14
Governmental Funds ..................................... 15
Investment Policy .......................................... 16
Enterprise Funds ...................................... 17-18
Capital Assets / Long-Term Liabilities ............ 19
Contact Your Government ............................. 20
1
Report Overview
For the 12th consecutive year, Polk County Clerk of Courts
presents the Popular Annual Financial Report (PAFR), a
spent.
This report provides an overview of the operations of Polk
County government. This includes:
Board of County Commissioners
Clerk of Courts
Tax Collector
Sheriff
Property Appraiser
Supervisor of Elections
Pictured left to right: Public Defender Rex
Dimmig, Supervisor of Elections Lori Edwards,
State Attorney Jerry Hill, Clerk of Courts Stacy
Court Administration, State Attorney and Public Defender.
Because this information is summarized, the PAFR does not conform with generally accepted
accounting principles and reporting requirements for government entities.
Both reports are available online at www.polkcountyclerk.net.
Polk County Clerk of Courts remains committed to operating at the
highest level of integrity and professionalism. While not required, the
reporting.
A testament to our efforts, we are honored that the Polk County
Popular Annual Financial Report earned the GFOA’s “Award for
Outstanding Achievement in Popular Annual Financial Reporting” for
the past 12 years.
In addition, the Comprehensive Annual Financial Report won the
GFOA’s “Award for Excellence in Financial Reporting” for 33
consecutive years.
reporting. The awards recognize conformance with the highest standards for preparation of
2
Polk County History Center
Bartow, FL
3
About Polk County
What is most important in Polk County are its
residents. Polk County government works to
preserve an excellent lifestyle, maintain a
quality environment, provide necessary public
infrastructure needs, public parks, recreational
services and safety that all residents deserve.
Polk County is home to the largest collection of
Frank Lloyd Wright architecture in the world. Also
among Polk County’s assets are 554 lakes and the
headwaters of six rivers, theatre groups,
museums and art galleries. In addition, there are
10 colleges, technical schools and universities in
the county.
year with a mean annual temperature of 73
Tourism, phosphate and citrus industries continue to remain three of Polk County’s most
climate has changed. Tourism, for example, generates a $1.5 billion economic impact for Polk
changes in the county’s tourism industry than at any time in Polk’s history. LEGOLAND Florida’s
continuing expansion and growing impact is driving more than 1.8 million visitors to the park
annually. This number will grow with the addition of an upscale, 152-room resort in 2015. Polk’s
newest destination resort, Streamsong, features 228 upscale rooms, conference center, spa
and two world class golf courses. More than 210 sporting events provided a recession resistant
hedge and continue to pump more than $130 million into the local economy annually.
Collectively, these changes have created a bright future for Polk County.
Lakeland, FL
4
Demographics / Economics
Per Capita Personal income
2013 data not yet available
Population History
County, State and National Unemployment Rates
Year
County State
National
2004
5.5%
4.8%
5.5%
2005
4.1%
3.9%
5.1%
2006
3.4%
3.2%
4.6%
2007
4.8%
4.3%
4.5%
2008
7.9%
6.9%
6.0%
2009
12.8%
11.3%
9.5%
2010
13.3%
11.8%
9.2%
2011
12.0%
10.6%
9.8%
2012
9.7%
8.7%
8.1%
2013
8.0%
6.9%
7.2%
5
Fort Blount Park
Bartow, FL
6
County Government
Polk County is the geographical center of the State of
Florida and has a population of more than 600,000 people.
In terms of landmass, Polk County is the fourth largest
county in Florida with approximately 2,010 square miles.
Polk residents elected a Home Rule Charter form of
government that grants local voters the power to create,
modify and adopt charters to govern their county.
Polk County is governed by a Board of County
Commissioners (BoCC) that is elected to serve as the
executive and legislative body. The Board sets policy,
levies taxes, and funds the programs and operations of
county government. The appointed county manager carries
out the decisions approved by the Board.
Circle B Bar Reserve, Lakeland, FL
The Board of County Commissioners prepares an annual budget that authorizes the spending
of public funds, which come primarily from property taxes. The Board must have a balanced
budget that can only be amended with Board approval in public meetings.
Court and County Comptroller, Tax Collector, Supervisor of Elections, Sheriff and Property
voters. This provides the necessary checks and balances on county government. The
separations ensure that the entity that decides how funds are spent (BoCC) does not
(Tax Collector), management and disbursement of public funds (Clerk of Courts), law
enforcement (Sheriff), and the election process (Supervisor of Elections).
County Government Organization Chart
Polk County Residents
Tax
Collector
Sheriff
Board of
County
Commissioners
Clerk of
Courts
Supervisor of
Elections
Property
Appraiser
7
Clerk of Courts / Comptroller
Circuit Court and County Comptroller in August 2012 and began
serving as Clerk in January 2013.
business and accounting. She is an experienced public servant
with more than 26 years of service in the Polk County Clerk of
of Courts Richard Weiss.
funds and records while performing three main roles:
Clerk of the Circuit Court, County Recorder and
County Comptroller.
with husband Rick as she takes the oath of
Clerk of the Circuit Court
County Comptroller
The Clerk of Courts supports the county
courts and helps residents interact with the
T
Treasurer, Auditor and Clerk to the Board of
County Commissioners. This separation
safeguards county assets.
maintains all court documents including
etc. The Clerk schedules trial dates,
coordinates juries, safeguards evidence,
records court actions, and collects and
entities.
County Recorder
T
records and makes records available for
public access. The Clerk records and stores
licenses, deeds, wills, court records, etc.
Monitors the
county budget, revenues, debt and
spending. Pays the county’s bills,
reports.
Manages county
investments to earn interest, thereby
lessening the burden on taxpayers.
records of board activities.
Conducts independent
audits all county expenditures. The
through regular independent audits.
8
Polk County History Center
Bartow, FL
Constitutional Officers
Property Appraiser
Marsha M. Faux, CFA, ASA
Determines annually the market value for all properties in Polk County:
356,000 real estate and 69,422 tangible personal property accounts
Administers property tax exemptions, including more than 130,000 homestead exemptions
Produces the $24 billion ad valorem taxable value on an annual basis
Maintains Geographic Information System (GIS) parcel base map and aerial photography
approximately $180 million from the tax roll for a total tax dollar impact of $5.3 million
report building capabilities, and averages 6 million hits per month at www.polkpa.org
Sheriff
Grady Judd
enforcement service to all residents
Provides patrol, investigative and law enforcement services, executes legal processes, and
administers and serves warrants
Operates all Polk County jail facilities and provides statewide prisoner transport
Provides bailiffs for all court hearings, security for judges, school crossing guards at all
designated school crossings within Polk County and countywide animal control services
Provides crime prevention education and community awareness at www.polksheriff.org
Supervisor of Elections
Lori Edwards
Conducts elections
Maintains voter registration records
Presents voter education programs
Hires and trains poll workers
Offers election results information
Compiles voter turnout information
Provides early voting and vote-by-mail
Provides voter, candidate and educational
information at www.polkelections.com
Tax Collector
Joe Tedder, CFC
Collects ad valorem property taxes and non-ad valorem assessments
Titles and registers motor vehicles, mobile homes and vessels
Issues disabled persons parking permits
Provides full-service driver license services
Collects county local business tax receipts
Collects county tourist development taxes (Bartow Service Center only)
9
Board of County Commissioners
The Board of County Commissioners governs
and legislates Polk County. The Board provides
budget and funding for more than 20 county
divisions and some operations of the
Tax Collector are partially funded by user fees.
Each commissioner is elected by countywide
vote for a four-year term with a term limitation
of eight consecutive years. Commissioners
must reside in their represented districts.
Commissioners from District 1, 3 and 5 are
elected in presidential election years while
Districts 2 and 4 are elected in the intervening
years.
Pictured left to right: District 5 John Hall, District 2
holidays or special occasions. Meetings are open to the public and are available live or
10
Polk County Courthouse
Bartow, FL
11
Polk Property Taxes
Property Values
Fiscal Year
Taxable Value
Tax Collections
2004
18,945,532,820
143,467,171
2005
20,593,847,972
154,512,060
2006
23,802,764,583
201,112,472
2007
30,319,158,885
244,238,670
2008
35,647,269,320
236,373,352
2009
34,381,008,089
228,895,376
2010
30,298,428,060
202,967,983
2011
25,976,154,776
174,121,357
2012
24,377,018,006
162,520,403
2013
23,177,092,884
154,334,852
Property Tax Millage Rates
(per $1,000 of taxable value)
Top 10 Taxpayers
Taxpayer
Estimate of Tax Amount
1.
Duke Energy/Florida Power
$1,134,662,798
$18,560,574
2.
Tampa Electric
553,039,533
9,143,264
3.
The Mosaic Company
453,757,970
7,505,136
4.
Publix Super Markets
292,196,666
5,749,672
5.
Verizon - Florida
218,589,516
3,984,029
6.
Coca-Cola
204,322,381
3,895,932
7.
Gulfstream Natural Gas System
154,209,455
2,523,547
8.
Calpine Construction Finance Company
150,993,434
2,878,086
9.
Walmart
114,334,088
2,434,879
10.
Cutrale Citrus Juices USA
97,684,036
1,517,040
$3,373,789,877
$58,192,159
Totals
12
Taxable Property Value
Budget / Governmental Functions
Budget Comparisons
Fund
Adopted FY2013
Adopted FY2012
$319,475,574
$310,119,555
161,422,269
173,197,694
Special Revenue Grants
79,420,899
92,837,385
Fire Rescue
36,623,910
37,926,920
Impact Fees
23,938,540
35,423,342
Indigent Healthcare
50,444,485
56,702,491
Other Special Revenue
97,726,266
101,096,805
41,389,456
50,034,117
General Capital
3,961,549
7,313,274
Environmental Lands
4,430,237
4,690,842
19,561,831
22,815,842
-
1,361,358
3,462,542
5,497,425
Waste Resource Management
176,415,804
153,579,998
Utilities
187,096,447
178,441,936
6,835,893
6,970,605
95,080,064
94,803,375
$1,307,285,766
$1,332,812,964
General
Special Revenue
Transportation
Debt Service
Capital
Road Projects
Public Safety Capital
Drainage and Water Quality
Enterprise
Rohr Nursing Home
Internal Service
TOTALS
Governmental Functions
General Government: services for general county operations such
information technology, personnel, purchasing and risk management.
Public Safety: law enforcement, correction and detention, emergency
FEMA.
Physical Environment: management services for natural resources
like land and water.
Transportation: countywide road and transit systems. Services include
Neil Combee Administration Building
Bartow, FL
movement.
Economic Environment: services that develop and improve the economic condition of the
community and its citizens. This includes housing and urban development, which provides public housing and
other urban development projects.
Human Services: care, treatment and control of human illness, injury or handicap. These services are mental
health, physical health, public assistance programs and health care for indigent persons.
Culture/Recreation: services through parks and recreation programs and the countywide library system.
13
Financial Summary
position and results of operations. They are the statements of net position and activities.
Condensed Statement of Net Position (September 30, 2013)
Assets
Total 2013
Total 2012
$191,881,518
$554,621,088
$584,938,713
38,925,362
8,014,434
46,939,796
46,042,827
3,534,041,390
479,370,995
4,013,412,385
4,046,268,510
2,296,541
1,580,301
3,876,842
6,945,542
3,938,002,863
680,847,248
4,618,850,111
4,684,195,592
2,262,635
1,530,110
3,792,745
-
53,651,648
12,455,872
66,107,520
69,173,506
Bonds, notes and other long-term liabilities
388,077,668
216,761,652
604,839,320
605,663,769
Total liabilities
441,729,316
229,217,524
670,946,840
674,837,275
Cash and investments
Receivables, net
Capital assets, net
Other assets
Total assets
Deferred Charges on Debt Refundings
Governmental
Activities
Business-Type
Activities
$362,739,570
Liabilities
Payables and other short-term liabilities
Net position
$3,498,536,182
$453,159,834 $3,951,696,016 $4,009,358,317
Condensed Statement of Activities (September 30, 2013)
Expenses
General government
Governmental Activities Business-Type Activities
Total 2013
Total 2012
$103,605,266
-
$103,605,266
$104,953,242
214,611,466
-
214,611,466
206,014,835
7,225,524
-
7,225,524
7,199,456
131,794,835
-
131,794,835
126,902,780
Economic environment
19,017,660
-
19,017,660
17,138,126
Human services
45,313,412
-
45,313,412
51,907,961
Culture and recreation
13,541,668
-
13,541,668
13,834,268
Public safety
Physical environment
Transportation
Debt service
9,563,343
-
9,563,343
9,108,671
Water and sewer
-
50,774,356
50,774,356
50,714,388
Garbage collection/disposal
-
31,204,164
31,204,164
27,972,738
Nursing home
-
5,345,517
5,345,517
5,573,542
544,673,174
87,324,037
631,997,211
621,320,007
Total
Revenues
14
Program revenues
152,614,639
98,253,724
250,868,363
242,794,058
General revenues
334,856,897
(11,390,350)
323,466,547
338,646,171
Total revenues
487,471,536
86,863,374
574,334,910
581,440,229
Change in net position
(57,201,638)
(460,663)
(57,662,301)
(39,879,778)
Beginning net position
3,555,737,820
453,620,497
4,009,358,317
4,049,238,095
Ending net position
$3,498,536,182
$453,159,834 $3,951,696,016
$4,009,358,317
Governmental Funds
The fund statements do not agree to the numbers in the governmental activities column of the
statement of activities, primarily due to the difference in the basis of accounting between the two.
Revenues
Fiscal Year 2013
2013
2012
$164.5
$173.3
99.8
97.8
5.8
5.3
100.2
92.9
Charges for services
55.7
52.8
Fines and forfeitures
3.3
3.1
Interest income
2.8
5.7
Other revenues
45.6
53.4
$477.7
$484.3
Ad valorem taxes
Other taxes
Licenses and permits
Intergovernmental
Total
(in millions)
Expenditures
Fiscal Year 2013
2013
2012
$101.4
$96.7
209.5
206.0
7.6
7.3
Transportation
76.6
81.0
Economic environment
19.0
17.9
Human services
45.7
54.9
Culture and recreation
17.0
20.0
Debt service
24.8
28.8
Capital projects
10.4
10.4
$512.0
$523.0
General government
Public safety
Physical environment
Total
(in millions)
15
Investment Policy
Although most of this money is obligated to various projects, it is invested to provide interest
income as a revenue source. The Clerk of the Circuit Court, as auditor and accountant to the
board, invests this money according to a written investment policy approved by the Board.
assures that any investments are of a minimum risk. Although sometimes higher interest rates
are bypassed to do this, the primary concern is to prevent any loss of principal through unsafe
investments. The policy also assures liquidity, or that cash is available as needed to pay bills.
Another important factor is yield or interest rate. Given that risk and liquidity are the same for
The Clerk invests frequently, diversifying the portfolio to generate the highest yield possible.
generated $4 million in investment earnings. The chart below is a breakdown of the portfolio by
types of investments at September 30, 2013.
Polk County Investment Portfolio
Investments
U.S. Government Agencies
Standard Mortgage Backed Securities
Florida Local Government Investment Trust
State of Florida Pooled Investment Trust Fund
$285,876,540
4,222,917
51,186,200
122,114,401
15,047,995
Money Market
27,611,698
U.S. Treasury Notes
19,012,500
Total
16
525,072,251
Enterprise Funds
Polk County has three Enterprise Funds that are fully supported by user fees Waste & Recycling, Utilities and The Rohr Home.
Waste & Recycling
In 1989, the Board of County Commissioners
adopted an ordinance establishing guidelines for
the collection, management and disposal of
solid waste, as well as creating procedures for
the collection of non-ad valorem assessments
for a residential waste program within
unincorporated Polk County. The Waste &
Recycling Division is responsible for managing
the ordinance and oversees the residential
collection agreement in place.
The Waste & Recycling Division also operates
Haven, providing proper disposal of solid waste
to all county residents. Services include a household hazardous waste facility located at the
businesses on how to properly manage hazardous waste.
In FY2013, transfers out increased over $15 million due to a transfer to the General Fund for
nonrecurring expenses, including the State of Florida’s back billing of Medicaid.
2013
2012
Operating revenues and interest income
$38,355,065
$37,319,104
Total expenses
(26,509,237)
(22,944,840)
11,845,828
14,374,264
102,216
179,974
Excess of revenue over expenses
Transfers in
Transfers out
(15,550,716)
(132,000)
Depreciation
(4,884,445)
(4,956,909)
($8,487,117)
$9,465,329
Net after depreciation
17
Enterprise Funds
Utilities
Polk County Utilities provides water, wastewater and
reclaimed services to more than 59,000 residential and
commercial customers. Utilities provides safe, reliable and
satisfactory utility services at reasonable rates.
The division operates and maintains 55 water plants, 8
wastewater plants, 297 wastewater lift stations and water
pumping stations, and approximately 903 miles of pipelines.
2013
Operating revenues and interest income
Grants and contributions
Total expenses
Excess of revenue over expenses
Transfers in
Depreciation
Net after depreciation
2012
$57,263,189
$54,518,072
1,238,893
1,540,270
(40,535,970)
(40,794,709)
17,966,112
15,263,633
11,924
12,636
(10,546,489)
(9,790,977)
$7,431,547
$5,485,292
The Rohr Home
Polk County Elderly Services operates The Rohr Home, a
60-bed skilled nursing facility in Bartow. The home provides
24-hour, long-term and sub-acute nursing services. Services
include wound care, IV, physical, occupational and speech
therapy, podiatry, optometry, radiology and lab services. A
registered dietician assists with nutritional needs. Social
service workers and an activities director care for residents.
2013
Operating revenues and interest income
Grants and contributions
Total expenses
Excess of revenue over expenses
Transfers in
$5,438,073
$5,511,271
-
3,118
(5,270,345)
(5,484,003)
167,728
30,386
8,713
Transfers out
-
Depreciation
Net after depreciation
18
2012
(3,346)
(111,422)
(78,388)
$65,019
($51,348)
Capital Assets / Long-Term Liabilities
The county’s total investment in capital assets as of September 30, 2013, amounted to
$4,013.4 million (net of accumulated depreciation). This investment includes land,
infrastructure, buildings and improvements, equipment, furniture and vehicles, and
construction in progress. Major additions during the year were:
Purchased $1.05 million of land and right-of-way
Completed $109.8 million in infrastructure projects
Completed $1.3 million Four Corners Fire Rescue station
Completed $11.4 million Northeast Regional Park
Capital Assets
(in millions)
Long-Term Liabilities
(in millions)
At September 30, 2013, the County had $604.9 million in debt outstanding of which
Governmental
Activities
Business-type
Activities
Total
2013
2012
2013
2012
2013
2012
$190.9
$196.4
$148.9
$150.0
$339.8
$346.4
Interlocal agreements
9.1
9.0
-
-
9.1
9.0
Accrued liabilities
0.3
-
-
-
0.3
Notes payable
-
7.2
-
-
-
7.2
Contracts payable
-
-
0.1
0.1
0.1
0.1
Closure and long-term care
-
-
53.7
51.0
53.7
51.0
22.6
23.4
1.0
1.0
23.6
24.4
146.7
136.9
10.4
10.0
157.1
146.9
18.5
18.0
-
-
18.5
18.0
Bonds payable
Compensated absences
Self-insurance claims
Other long-term liabilities
Total
-
-
2.7
2.6
2.7
2.6
$388.1
$390.9
$216.8
$214.7
$604.9
$605.6
19
Contact Your Government
Clerk of the Circuit Court
and County Comptroller
Polk County Courthouse
255 N. Broadway Ave.
Bartow, FL 33830
www.polkcountyclerk.net
863-534-4000
Services offered at other locations:
Lakeland Government Center
Northeast Government Center
Board of County Commissioners
Neil Combee Administration Building
330 W. Church St.
Bartow, FL 33830
www.polk-county.net
863-534-6000
Services offered at other locations:
Lakeland Government Center (Bldg. Permits)
Northeast Government Center (Bldg. Permits)
Property Appraiser
255 N. Wilson Ave.
Bartow, FL 33830
www.polkpa.org
863-534-4777
Services offered at other locations:
Lakeland Government Center
Northeast Government Center
Sheriff
1891 Jim Keene Blvd.
Winter Haven, FL 33880
www.polksheriff.org
863-298-6200
Supervisor of Elections
250 S. Broadway Ave.
Bartow, FL 33830
www.polkelections.com
863-534-5888
Services offered at other locations:
Lakeland Government Center
Northeast Government Center
Tax Collector
863-534-4700
Long Distance: 855-765-5829 (toll free)
www.polktaxes.com
Bartow Service Center
430 E. Main St.
Bartow, FL 33830
are moving into one location in
Haines City Service Center
Lakeland Service Center
916 N. Massachusetts Ave.
Lakeland, FL 33801
Lake Wales Service Center
658 Highway 60 W.
Lake Wales, FL 33838
Additional Motorist Services:
Winter Haven Tag Agency
300 Avenue M, NW
Winter Haven, FL 33881
only)
74 Maxcy Plaza Circle
Haines City, FL 33844
Haines City Driver’s
930 Lilly Ave., E.
Haines City, FL 33844
Ridge Service Center
2000 Deer Creek Blvd.
Davenport, FL 33837
Other Government Locations:
Lakeland Government Center
930 E. Parker St.
Lakeland, FL 33801
863-603-6412
20
Photos courtesy of Sherri Chait
Northeast Government Center
Gill Jones Plaza
3425 Lake Alfred Road
Winter Haven, FL 33881
863-401-2400
Circle B Bar Reserve
Lakeland, FL
POLK COUNTY
FLORIDA