Information Items (Part 1)

Transcription

MULMUR TOWNSHIP COUNCIL
INFORMATION ITEMS
WEDNESDAY MAY 6, 2015
Page
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7.19
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7.23
7.24
Niagara Escarpment Commission permit applications – D/A/2014-2015/198, Ellis/Crawford,
Part Lot 24 & 25, Conc. 1 W, to demolish a shed and construct a storage and workshop
building. D/R/2014-2015/287, Harold & Audrey Davidson, Part Lot 32, Conc. 1 E, to
construct a single family dwelling with a proposed well and septic system on an existing
vacant lot. D/R/2015-2016/023, Colin Vernal Windover, Part Lot 25, Conc. 1 W, to
construct a single family dwelling with attached garage and a storage shed on an existing lot.
Town of Mono resolution on the Provincial Offences Act Administration.
Township of Madawaska Valley resolution concerning hydro costs increasing.
Township of Melancthon resolution on the Mulmur Melancthon Fire Board 2015 budget.
Town of Mono resolution on the 2015 Rosemont District Fire Department budget.
Township of Carling resolution on the Ontario Hydro One rates.
Correspondence from Sylvia Jones, MPP concerning the safety of Airport Road.
Correspondence from Sylvia Jones, MPP concerning Bill 36 the Respecting Private Property
Act.
Correspondence from Lisa Thompson, MPP concerning Bill 66, Great Lakes Protection Act,
2015.
NVCA correspondence on their 2015 municipal levy.
Dufferin County notice of delegation under Subsection 51.2(2) of the Planning Act.
Dufferin County notice of 2015 capital projects.
Town of Orangeville costing request for OPP 9-1-1 services.
Mulmur Melancthon Fire Department 2015 consolidated financial statements.
OPP 2014 reconciled contract policing costs and 2015 billing statement adjustment.
Correspondence from the OPP introducing the Citizen Self Reporting internet-based
reporting system.
2015 Provincial Offenses Act budget review.
COA notices of decision.
Invitation to the Dufferin County strategic Planning session on May 28th at 6 p.m.
AMO communications on the 2015 Ontario budget highlights.
AMO’s policing modernization report.
OGRA heads up alert on recommendations following release of the Auditor General Report
on winter highway maintenance.
5e^^ +
<-\^t\;f
r.) . <r
CORPOR.ATION OF THE
îou¡röJtlp ot
758070 2nd Line East
Mulmur ON LgV 0G8
TELEPHONE: 205-466-3341
.
R
F,4..K:
705-466-2922
SEND VIA EMAIL ONLY
Aprll17,2075
Niagara Escarpment Commission
To:
Attention:
Tara Spears ([email protected])
Subject:
D IN
2014-201 5/ 1 98 (ELLTS/CRAWFORD)
RollNumber 221600000 604400
Proposed
Development: To demolish a +i- 11.15
sq. m. shed and construct a+l- 122.63 sq. m. storage and
workshop building with a maximum height of +/- 6.15m on an existingT.T ha.lot.
The following conìments and recommendations are submitted by the Township of Mulmur for the consideration
the Niagara Escarpment Commission pertaining to the above noted N.E.C. development permit application:
of
l. Township records indicate the property to be in the names Bryan Ellis and Leslie
Crawford.
2. Maximum height of accessory structures in our zoning byJaw for the Agricultural
and Rural zones is 6.0m, measured to the midpoint of the eaves and peak.
3. The total of all accessory sfuctures in our zoning by-law can not exceed the
of the dwelling unit (including attached garage).
fooþrint
4. In our zoningby-law, accessory dwellings are permitted to be located in front of the
dwelling unit in the Agricultural and Rural zones, but are required to maintain a front
yard setback of 30m. The Township recommends moving the proposed accessory back
to meet a 30m front yard setback, providing more separation between the proposed
accessory stn¡cture and municipal road.
Based on the information providing and respecting our specific comments above, we have no objections to the
proposal. Ifyou have any questions or concerns, please do not hesitate to contact the undersigned.
Kind regards,
oRlqrñ,4L-srqNEÞ
TraceyAtkinson, BES MCIP RPP
Planner
Township of Mulmur
Page 2 of 131
CORPOR,ATION OFTHE
6t
Mulmur ON LgV OG8
TELEPHONE: ?05-466-3341'
FAX: 705-466-2922
SEND VTA EMAIL ONLY
Apnl17,2015
Niagara Escarpment Corumssron
To:
Attention:
Sean D. Stewart
Subject:
Dlv2014-20rs1287
Roll Number 221600000 601550
Proposed Development:
To construct a I l/2 - 2 storey +-232 m2 dwelling with a maximum height of +-7'6m to
be serviced by a proposed well and on-site sewage disposal system' and accessed by a
proposed driveway on an existing vacant 1.47 lnalo'L'
the consideration
The following comments and recommendations are submitted by the Township of Mulmur for
permit application:
the Niagara Escarpment Commission pertaining to the above noted N.E.C. development
of
1. Township has no conceÍrs with the development.
2. This new residential dwelling unit will be subject to a Residential Development
Charge, payable at the building permit approval stage.
3. The Township is working with the landowner to ensure that the Township mapping
reflects the lot accuratelY.
objections to the
Based on the information providing and respecting our specific cornments above, we have no
undersigned.
the
proposal. Ifyou have any questions or concerns, please do not hesitate to contact
Kind regards,
DR-r4lN,AL.SlqNEÞ
Tracey Atkinson, BES MCIP RPP
Planner
Township of Mulmur
Page 3 of 131
Town of Mono
547'zoE S{ono Centre R.oad
Mono, Ontario LglV 659
April 30,2015
Pam Hillock,
Clerk/Director of Corporate Services
County of Dufferin
55 Zina Street
Orangeville, ON LgW 1E5
Carey deGorter,
Director of Administration/Town Clerk
Town of Caledon
6311 Old Church Road
Caledon, ON L7C 1J6
Dear Ms. Hillock and Ms. deGorter,
RE:
Provincial Offences Act Administration
Town of Mono Council passed the following resolution on during its regular Council
meeting, April 28, 2015.
Resolution #10-7-2015
WHEREAS the Province and the Town of Caledon entered into a Memorandum of
Understanding on March 11th, 1999 for the transfer of court administration and cou¡7
support functions for proceedings commenced under Paft 1 and Pa¡t 2 of the Provincial
Offences Act, prosecution of proceedings under Pa¡t 1 and Part 2 of the Provincial
Offences Act, appeals of proceedings, and other ceñain delegations;
AND WHEREAS sorne terms in the original MOU are outdated, including the
management fee which vtras esfaö/rshed at 20o/o and has srnce increased to nearly
of the fines revenue;
600/o
AND WHEREAS the County of Dufferin since that time, has constructed new POA office
space and courtroom(s) that are occupied by the Town of Caledon staff;
AND WHEREAS the County Of Dufferin may now be positioned to enter into a
Memorandum of Understanding with the Province to administer Provincial Offences
Coutt for the County of Dufferin municipalities;
NOW THEREFORE we request, with the consent of the Dufferin County municipalities,
that the County of Duffein, in co-operation with the Town of Caledon, investigate
delivery of the of POA seruice within the County, and that a dlscussion paper be
prepared for consideration of the County, the Dufferin local municipalities, the Town of
Caledon and the Province.
Telcphone: 51gg4r-k59g Fax: $rgj4l-¡l4g<¡ fi-rr¡aih rnono(@t{}ìvnofrnono.c¡:rrl trVeb sitc: wr+ø,.tcwr¡of¡uollo,collr
Page 4 of 131
I
-2AND THAT this resolution be ci¡culated to the County of Duffein, the Town of Caledon,
the Ministry of the Attomey General, and Dufferín local municípalities. )'
For your consideration and any attention deemed necessary.
Yours trúly,
Keith J. McNenly,
CAO/Clerk.
c
Dufferin Mu nicipalities
Ministry of the Attorney General
Page 5 of 131
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Tuesday, AprilT, 2015
Dear Municipal Leader,
itr Ûur rural erea
The Touvnship of tvtadawuska Valley reeogn¡?R's the struggle that many of it$ rätepôyers
wp muqt ltt Òur
are experie ncing rvith rising hydro rðtes and feels that, as ¿ collective of municipalities,
lo rnäny murricipalities across Òntario, we have än åB,¡ng
Similarly,
community. many on a fixed incörne, who have a decreasing ability to måke erlds meet.
of rising
difficulf
heeause
increasingly
industri¡l ãfld crmrnercialgrowth ìn rural tntario is hecoming
grow' Ïo
them
help
hydro rates; it i$ prËvent¡ng younBer iamilies from relocat¡ng to our communities to
regular meeting of
thåt eñd, the Councit of thå Township of Mad¡waska Valley, al their March 23, 2015
council, passed the fÕllôw¡nå lesolutionr
vô¡ce$ be hnard to the Province. Simílar
Moved by: Councillor Bromwich
Seconded byr Courtcillor ArËher
1C¿303-15
23 March 2015
BË IT RËSOLVËO:
¡n the påst five y*ars;
WHERFAS the cost of hydro h¿s doubled ôûd ir¡ some cåseË nrore than doubled
and
WHEREAS thÊ ersts
ol electricity in the Provínce of Ontario is forcing businesses to cnnsider leaving the
areo; And
r'vith their rnonthly payments; and
wHERËAs many farnilies âre häving qliffìculty keeping up
will f¡ce hydro rates that
WHEREAS the Province'S Lnng Term [nergy Plan antieipat*$ thät tOn$umers
bV 42% ovër thè next five (5)years; and
WHEREAS it is Èssùnt¡äl thàt the reside¡rt$ ônd bu5inesses uf
will rise
the Madawaska valley to have öccess to
affordable hydro to lhrive and prosper; and
the tTêäns of rural
WHEREAS council urSes Provincial relief r0 ontãr¡o Hydro one tustomers to reflect
policies and their ðgenciûs that sÈt
residBnts tû reð$onðbly access hydro through a reviÊw of Provincial
global
adjustments costs and carbon
retire¡nent,
Ontario rôtRs for electric¡ty, distribution charges, debt
rur¡l
and urban munieipalities;
with
(axes. Çouncil requests, thåt this rêv¡ew would incluclè tonsultation
and
thê Ôntðrio
WHË&ÊAS Council reminds Rurel municipå1it¡es to advocate lhe investi8ation by
overe harging
ínvolvirrg
rornplaints
by
Ornbudsman regaroing the mðjör systemic issues identified
of
hydro. an explanation of line items un billing and, resolve of related rnätters; åÌìd
province of CIntario rrvielr tlìeir €nergy policies and utilize The Rural
wl,lEREAS it is irnp*ratìve that the
evðluôtÈ and âssess thË
and Northern Lpns advocated bV the RuralOntario MunicipalAssociation to
muniripal¡ties have a
rural
Many
anrl
thrivesucceed
needs of rurål nìunitipalities so that they can
pr:pulationofS0%ormorêsefìiÔr$onfixedin(Õtrreswhoarestru88lingtokeepwåffn¡n|or.¿population
in
density communities with colder temperatures that tja not benefit front llte lreat retention
Page 6 of 131
condominium rè$idences end whom arô chðllengêd by €Êogrðphy ând climate scðles. our core sectors of
ecgnomic development in our region, lumber mills and farming, are often under-employed and are
global
subject tû rðtes that are higher thän oìher provinces due to impact of high delivery charges and
the
thr€aten
adjustment fees (that can be up to 2.5 times higher th¡n the actual hydro used) and
sustainability of families ¿nd agro-food sectors in rural Onl¡rio; and
wHEREAS all muniCipalities thät håvÊ å significant ãmount tf cit¡Tens moving into the seasonal
hydro rates
residences, that they ðre encouraged to inform those residents to seek relief from seasonal
provider;
thrOugh dirËct communication of such to the¡r electrical utitity
smårt'
wHËRËAs all munieipalities should be encouraged to monitor' through specific data categories'
further to
rneter èlectrical firps and/or smart meter malfunctions thät have resulted in explosions, and
¿nd
codes
employirr6
meters
better ä5sesstheir impact and the potent¡alnecd of CSA approved
products"
standards used globally by regulators and industry to facilitate safer and nrÒre sustainable
wynne
NOW THEREFORË 8Ë tT RÊSOLVED THAT thQ Torvnship of Madawaska valley CALL oN Premier
from
incr*ase
rate
any
other
prevent
and
province of
these
to
takë
immediate
êction
to
Ontårio
arld the
being imPlernented; ånd
to bring these rateg
THAT premier lvynne and the Provinte of Ontario be encouräged to elo something
down to ð reasonable level ¡rrd to do so as quickly as Bossible; and
THAT th¡s motion bE cileulåtÊ.d tö ällOntðrio rnunieipalities for support.
quûdrãnt of Renfrcw
The Township of Madawaska Valley is a smaller municipality, irr tlre westcrn
population' For m6re
COunty with ðpproximàtely 4300 permanent residents, rvith a larger summer
infsrmation on our municipality, please vis¡t us online Ðt w\ylry.nadðlö.i.!,AY.al],ÊiGå'
growth" lt ¡s ths
tike many rural üntario municipalities, we are faced with increasing üdversity to
passing this resolution and asking
Çouncil,s desire to show support fnr the Torvnship's homeowners by
for immediate relief from the Prevince,
pleðse endorse our resolutiori and send
On behalf of the Council of ttre Township of Madawaska Valley,
it tô the appropriate representatives at Queen'5 Park'
Sincerely,
'J
t'
¡\.*
,r''c"L-<*-
't
Kim Love
Mayor, Township of þladawaska Valley
cc,
Honourable Kathleen Wynne, Provinee of Q¡¡¡rio
M PP
John Yakabuski, Renfrew-Nippissing-Pembroke
Peter Emon, Warden, County of Renfre¡v
Page 7 of 131
Terry Horner
From:
Denise Holmes <[email protected]>
Sent:
To:
April-07-15 L1-:314M
'Karen Davidson-Lock'; 'Terry Horner'; 'Melancthon Township Wendy'; 'Heather Boston,
Treasurer'
Subject:
RE:
Mulmur/Melancthon 2015 Budget
Hi Karen,
At the meeting of Councíl held on April z, 2o15, the followíng motion regardÍng the zot5 Mulmur Melancthon Fire
Budget was introduced and passed:
Webster
-
Elliott
it resolved thah "the Corporation of the Township of Melancthon approve the zot5 Draft Budget
by the MM Fire Board from Febru ary 17, 2015" . CarrÍed.
Be
as
approved
Thank you.
Regards,
Denise Holmes
n
frlt
Þenise E- Holmes, AMCT I CASIÇlerk | îcwnship sî Melançtlrsn I
5525 ext x$x I FX: 5J.$-92s-11"1$ [ www.melancthontownship.ca i
-dhgl-SËË
hssloy:ü*þiB.-qa-l PHr Så9-9R$-
g$
ntease consider the environment befare printíng this e-¡nail This message (including attachments, if any) is intended to be
õoñhdent¡at and solely for the addressee. lf you received this e-mail in error, please delete ¡t and advise me immediately. E-mail transmission cannot be
guaranteed to be secure or enor-free and the sender does not accept liability for enors or omlsslons.
From: Karen Davidson-Lock fmailto:[email protected]]
Sent: February-19-15 11:10 AM
To: Terry Horner; Melancthon CAO-Clerk Denise Holmes; Melancthon Township Wendy; Heather Boston, Treasurer
Subject: Mulmur/Melancthon 2015 Budget
At the February
L7
,2OL5 Fire Board meeting, the following motion was passed:
Moved by Webster,
Seconded by Hayes,
That the Board approve the 2015 Ðraft Budget in the amount of 5311,374 as presented,
And forward a copy of the approved budget to both Township Councils. Motion Carried
Attached is a copy of the budget as presented, alongwith ourTreasurer's report on same.
Thanks,
Karen Davidson-Lock, AMCT I Administrative Coordinator
Page 8 of 131
Town of Mono
3472o9 Mono Centre Road
Mono, Ontario LqW 65g
April 17,2015
Janet Sherwood, Secretary/Treasurer
Rosemont & District Fire Board
C/O Township of Adjala-Tosorontio
7855 30'n Sideroad R.R. #1
Alliston, ON LgR 1V1
Dear Ms. Sherwood,
RE:
2015 Rosemont Dístrict Fire Department Bud get
Town of Mono Council reviewed the draft 2015 budget. The following resolution was
passed:
Resolution #8-ï2015
THAT Town of Mono council accepts the 2015 budget from the Rosemont
District Fire Board.
Yours truly,
Keith J. McNenly, AMCT
CAO/Clerk
KJM/jp
C.
Township of Mulmur
Telephone: Srgg4r-B}gg Fav: 5rggr4r-949o E-rnail: mono@torì¡nofmono.corn IVet¡ site: www,townofnlono,com
Page 9 of 131
The Corporation of
2 West Carling Bay Road, RR #1, Nobel,
ON
POG 1G0
Ina Watkinson, Administrative Assistant
Email
:
iwatkinson@carl ingtownship,ca
Phone: 705-342-5856 Ext 402
o Fax:
705-342-9527
April22,2015
Kim Love, Mayor
Township of Madawaska Valley
85 Bay Street, P.O. Box 1000
Barry's Bay, Ontario
KOJ lBO
Dear Mayor Love,
RE:
Resolution l5-057
-
Ontario Hvdro One Rates
This is to advise you that at the regular meeting of Council of the Township of Carling, held on
April 20, 2015 the following resolution was enacted:
Moved by Councillor Crookshank
Seconded by Gouncillor Harrison
r5-057
NOW THEREFORE BE lT RESOLVED that Council of the Township of Carling support
the resolution enacted by The Corporation of the Township of Madawaska Valley which
calls on Premier Wynne and the Province of Ontario to take immediate action to prevent
these hydro rate increases from being implemented;
AND FURTHER BE IT RESOLVED that PremierWynne and the Province of Ontario be
encouraged to do something to bring these rates down to a reasonable level and to do
so as quickly as possible;
AND FURTHER BE lT RESOLVED that this motion be circulated to all Ontario
Municipalities for support.
Carried
Yours truly,
na
Administrative Assistant
c.c.
Premier Kathleen Wynne
Parry Sound Muskoka MPP, Norm Miller
All Ontario Municipalities
Page 10 of 131
Terry Horner
From:
Karen Davidson-Lock
<
[email protected]
>
April-22-Lï1:36 PM
Sent:
To:
Terry Horner
FW: ONTARIO HYDRO RATES
RESOLUTION L5-057.pdf; Ina Watkinson
Subject:
Attachments:
Karen Davidson-Lock, AMCIlAdministrative CoordinatorTownship of Mulmur | 758070 2nd Líne East I Mulmur,
Ontario L9V 0G8 Phone 705-466-3341ext. 234 | Fax7O5-466-2922 | kdavidsonlock@m ulm urtownshio.ca
Thismessage(includingattachments,ifany)isinteildedtobeconfidentialandsolelyfortheaddressee. lfyoureceived
this e-mail in error, please delete it and advise me immediately. E-mail transmission cannot be guaranteed to be secure
or error-free and the sender does not accept liability for errors or omissions.
---Origina I Message----From: lna Watkinson [mailto: lWatkinson @carlínetownship.ca]
Sent: April-22-15 1:18 PM
Subject: ONTARIO HYDRO RATES
Please see attached letter advising of our resolution of support The Township of Madawaska Valley Resolution t4-23O315 with respect
to rates charges by Hydro One.
lna Watkinson
Ad m
inistrative Assista nt
THE TOWNSHIP OF CARLING
2 West Carling Bay Road
Nobel, ON POG 1G0
iwatkinson@ca rlingtownship.ca
Ph. 705-342-5856 Ext. 402
Fax705-342-9527
This message has been scanned forviruses and dangerous content by VPNetworks MailSscanner, and is believed to be
clean.
1
Page 11 of 131
I
Ontar o
LEGISLATIVE
ASSEMBLY
Sylvia Jones, MPF
Dufferin-Caledon
1
LgW
L7E 1T6
Îel.
Ma¡ch 24,2015
Bolton, Ontario
.IK5
(519)
Fax (519)
941-7751
941-3246
1
Hon.
Bill Mauro
2596 Heg¡onal Road 50
244Broadway
orangeville, 0ntario
Tel. (905) 951-9382
Fax (905) 951-1807
-800-265-1 603
E-mail: sylviajonesco@pc ola org
Ministry of Natural Resources and Forestry
Suite 6630, 6th Floor, Whitney Block
99 Wellesley Street West
Toronto, Onta¡io M7A 1V/3
Dea¡ Minister Mauro:
I recently met with one of my constituents, Natalie Kotyck, who was representing the Community
Safety & Business keservation Association (CSBPA).
The CSBPA have concerns about the number of aggregate applications that have either received
approval or thefu application has identified Airport Road as their haul route.
The safety of Airport Road has been an ongoing concern for the Dufferin-Caledon municipalities
that have the responsibility for the road. Traffic statistics from Dufferin and Huronia OPP divisions
show that between 2005 and2074 there were 1067 moto¡ vehicle accidents on Aþort Road
between Highways 9 and26. The cumulative effect of more iuatftc that will lead to more wear of the
roadway is very concerning for the host municipalities and members of the CSBPA.
In our final report of the ARA review, committee members emphasized the need for the province to
strike a balance between the requirements of aggregate operations and costs borne by nearby
landowners and the municipatties that maintain local roads. Minister, what assurances can you
provide that applications a¡e evaluated with this recommendation in mind?
Sincerely,
Sy
MPP
Dufferin-Caledon
tL
LL
L.L
LL
cc
Minister Stephen Del Duca, Ministry of Transportation
Natalie Kotyck (CSBPA)
County of Dufferin
Town of Mono
Township of Mulmur
Page 12 of 131
lJ)i
Ontario
LEGISLATIVE
ASSEMBLY
Sylvia Jones, MPP
244Broadway
Dufferin-Caledon
Orangeville, 0ntario
2596 Regional Road 50
Bolton, 0ntario
LgW 1K5
L7E 1T6
Tel. (519) 941-7751
Fax (519) 941-3246
Tel. (905) 951 -9382
Fax (90s) 951 -1 807
1
1 -800-265-1 603
E-mail: [email protected]
March 2015
Mayor Paul Mills and Council
Township of Mulmur
0G8
and Councillors
I wanted to let you know that my private member's bill, Bill 36 the Respectìng Private
Property Act passed second reading in the Legislature with all-party support. It has been
referred to the Standing Committee on Justice Policy for public consultation.
Bill 36 has received support from residents and a wide
range of stakeholders, including the
Ontario Federation of Agriculture.
Bill 36 would amend the Trespass
to Property Act by creating a minimum fine of
$500 for trespassing and increase the maximum compensation for damages to $25,000.
Currently the Trespass to Property Act has no minimum fine for those who trespass, and has a
maximum limit of $1,000 on compensation for damages.
If
enacted,
Bill
36 would ensure property owners are fairly compensated for destruction of their property,
and signal that trespassing is a serious issue that will not be taken lightly in the justice system.
I would like to hear your thoughts on Bill 36 the Respecting Private Property Act andwould
aopreciate your support. If vou are interested in reviewing the bill and have any questions
please visit www. sylviaj onesmpp.ca or call 41 6-325 -1898.
Sincerely,
Sylvia Jones, MPP
Dufferin-Caledon
Encl
Page 13 of 131
@
Ontario
LEGISLATIVE
ASSEI\IBLY
Lisa Thompson, MPP
Queen's Park 0ffice:
Room 430, Legislative Building
Toronto,0N M7A1AB
Huron-Bruce
March 27,20L5
Tel. (41 6) 325-3467
Fax (416) 325-3490
E-mail: l¡[email protected]
REz
Blll 66: Great Lskes Protection Act,2075
Dear Mayor and Members of Municipal Council
I am writing to you today with regard to Bíll 66: Greot Lakes Protection Act, 2075. The stated
purpose of the bill is "protect and restore the ecological health of the Great Lakes-St. Lawrence
River Basin" and 'to create opportunities for individuals and communities to become involved in
the protection and restoration of the ecological health of the Great Lakes-St. Lawrence River
Basin."
It goes without say¡ng that the Ontario PC caucus is fully support¡ve of improving and protecting
our Great Lakes eco-systems. However, B¡ll 66 has raised questions with regard to the duplication
of governance, the absence of funding to implement initiatives, uncertainty
surrounding stakeholder representation at meêtings of the Guardians' Council and the potential
for further erosion in the power of local planni'ng authorities and municipalities.
As you
considerthe impact of Bill 66 I would encourage you to applythe Rural and Northern Lens
created by the AMO Northern & Rural Working Group. The lens is meant to be employed by
provincial ministries to assess the impacts of nèw policy initiatives or changes in existing programs
before they are implemented. I have attached ã copy of ROMA's rural lens for your reference. I
have also included a map that shows that L05 out of 107 ridings across Ontario are affected by the
Great Lakes- St. Lawrence Basin Watershed.
As Bill 66 progresses I invite you to submit your feedback so
that I can bring your views on Bill 66
forward during debate and committee hearings.
Please visit www.bill66feedback.ca
to find a copy of the bill and to submit your amendments,
concerns and suggestions. I encourage you to share this with your council and colleagues as well
I look
forward to hearing from you.
sincerely,
ç'
on, MP
Huron-Bruce
Page 14 of 131
@
The Rural and Northern Lens:
A Way Forward
At the end of the day the rural and northern lens is about people. lt is
about the livelihoods of nearly 2 million people who call rural and northern
communities their home. lt is about the communities these people live
within, their jobs, their built and natural environment, the services they
receive and the quality of their lives.
The Rural and Northern Lens provides us with an invitation. An invitation
to all levels of government to do better with what they have and to ensure
that the needs and requirements of rural and northern residents are met
so that they may thrive and succeed. The Lens is particularly important
for the provincial government. Var¡ous ministries must accommodate the
needs of a large and urbanizing province and it is critical to ensure that
Rural and Northern needs are not lost in the development of policy. This
Lens can help.
It is a tool culminating in the sample chart below. lt provides a quick visual representation of the
positive and negative impacts of public initiatives. The need is obvious.
+4
Positive
+3
+2
+1
Neutral
0
-L
-2
-3
Negative
-4
ive have a positive,
0es
0rn
impact related to:
tòo
ROMA
R¡.nal
ontario Mtmicipøl Association: AVoice for ktral, Ontario
rotnø.ona,
Page 15 of 131
Using the Lens:
Respondto the 72 questtons.
Score your response as Positive, Neutral or Negative, using the +4 to -4
scoring system.
+4
Positive
+3
+2
+1
Neutral
0
-L
-2
-3
-4
Negative
0es
a pos
Page 16 of 131
ve rmpa ct related to:
ROMA
Rural Ontario
Municipal Association
The Rural and
Northern Lens
The Rural Ontario MunicipalAssociation (ROMA) is committed
to the betterment of Rural and Northern 0ntario. ROMA acts
as the rural municipalvoice in 0ntario when considering and
responding to proposed legislation while proactively working with
the Government on solutions, R0MA takes pride in promoting,
supporting and enhancing strong and effective rural governments.
The ROMA discussion paper - A Voice for Rural and Northern
Ontario, serves as a reference point for future provincial policy
development and implementation. The paper reflects the
interests of rural and northern municipal governments in order to
call attention to their communities' needs and requirements so
they can thrive and succeed.
The paper provides a "lens" by which policy can be questioned,
evaluated and decided upon.
The 'Rural Lens" brings focus to the potential impacts of proposed policy, decisions and
new act¡ons on rural municipalities. lt helps to ensure that questions are asked in a
structured, objective and consistent manner. lt helps to assess impacts in advance of
decisions. lt promotgB education and understanding of issues by staff and elected officials
at all levels of governm&f,
that the Province filter all policy decisions and legislation through this lens
to help ensure that rural and northern communities thrive and succeed. The Lens will also
be used by R0MA and is provided to rural municipalities for their use.
R0MA requests
Page 17 of 131
The Rural and Northern Lens:
A Dozen Questions
For Rural ar¿dNorthern Ontøno does the proposedinúiatwe:
l-.Benefit or hinderthe fiscal reelities of
Rural and Northern 0ntario?
2.Have a business case that accounts
for low and sparse pooulations?
3.Enhance opportun¡ties in Rural and
Northern 0ntario?
4.
5.
6.
7.
I
I
Help or hinder goals of sustainabilitv blending environmental, social and
economic factors?
Consider how and if rural people will be able to access it?
Consider all options for delivery, ensuring efficiency, the potential for
co-delivery and an acceptable administrative impact on municipalities?
Account for the needs of special populations (such as youth, elderly and
immigrants)?
Have adequ ate human and financial resources
to be effective?
Ensure that Rural and Northern communities are receiving equitable treatment
or services relative to others in the province?
10. Recognize the geoflraphy, weather and scale of Rural and Northern 0ntario and
include adjusted program criteria to accommodate these realities?
l-1-. Accommodate
the aspirations of residents from rural communities and th e
north?
L2
Build upon the input and advice of rural residents, communities and
municipalities?
Page 18 of 131
ffi
l-l
Great Lakes - St. Lawrence Basin Watershed
R¡d¡ng boundary
Page 19 of 131
lr\, -'.-,:
April 1, 2015
¡ION
Member
Municipalities
Adjala-Tosorontio
Mayor Paul Mills & Council
The Township of Mulmur
758O7O 2nd Line E
Mulmur, Ontario
L9V OG8
Dear Mayor Mills & Council:
Re:
NVCA 2015 Municipal Levy
Amaranth
Barrie
The Blue Mountains
Bradford-West Cwillimbury
Clearview
Collingwood
Essa
On March 27, 2OL5 the NVCA Board of Directors approved the circulated
2015 NVCA budget.
On March 27, 2Ot5 the NVCA Board of Directors approved the circulated
2OL5 NVCA Budget. As you are aware, the NVCA circulated our Draft
2015 Budget to our 18 member mun¡cipalities on December 2, 2OL4 for
a 60 day rev¡ew and comment.
Crey Highlands
lnnisfil
Melancthon
Mono
Mulmur
New Tecumseth
Oro-Medonte
Shelburne
o
.
.
.
.
.
.
Private land stewardsh¡p, restoration and reforestation
Conservat¡on Authority education and recreat¡on
Flood forecasting and warning
Municipal source water protection
Natural Hazard and Natural Heritage protect¡on in accordance w¡th the
Planning Act and Provincial Regulations
Environmental monitoring and preparation of watershed repot cards
Implementing the NVCA 2OL5-2OL8 Strategic and Business Plans.
Springwater
Wasaga Beach
Watershed
Counties
Dufferin
Crey
The approved budget will enable the NVCA, in partnership with our local
Municipalities, and residents to continue to protect and restore the
environment, reduce and or prevent flood and erosion hazards to propefty and
persons, and continue to suppoft the health of the local residents and the
health of our local economy.
Simcoe
Member of
Conservation
ONTARIO
Nãlunl Chañpions
NOTTAWASACA VALLEY CONSERVATION AUTHORITY,' Centre for Conservation
John Hix Conservation Administration Centre *, Tiffin Conservation Area s, 8195 Bth Line
Utopia, On LOM 1T0
Telephone: 7O5.424.1479 :t Fax'. 7O5.424.2115
Web: www.nvca.on.ca
Email: [email protected]
4
Page 20 of 131
,
s
Fufther to the interim levy invoice issued in March by the NVçA, the next
installment invoice will be issued in May and will reflect the approved budget,
Should you have any questions regarding the approved NVCA budget or
associated conservation programs please contact me directly.
Thank you again for your ongoing support of the NVCA. I would like to also
thank the NVCA Board Members for their continued governance, ensuring that
the watershed conservation needs are best served.
Sincerely,
D. Gayle Wood, CMM3
Chief Administrative Officer
Copy:
NVCA Board Member, Earl Hawkins
Municipal Clerk & CAO, Terry Horner
Page 21 of 131
Apr, 13,
2|l1l.
x
3:llPlVl
Duffer n County
No
4368 P, 1/1
DUFFERIN
COUNTY
April 13,2015
Local Municipal Clerks:
Amaranth
East Garafraxa
Grand Valley
Melanclhon
Mono
Mulmur
Orangeville
Shelburne
Marcia Wallace, Regional Director, Ministry of MunicipalAffairs & Housing
777 Bay Street, Toronto, ON, MsG 2E5
Re:
Notice of Deleqation under Subsection 51.2l.21 of the Planninq Act
In accordance with Regqlation 297197, noticg is given that the County of Dufferin at its
May 14,2015 meeting, intends to enact a bj¡-lalv to delegate authority undei-subsection
51 -2(2) of the Planning Act in respect of the approval of plans of subdivision, to the
municipalíties of Amaranth, East Garafraxa, Grand Valley, Melancthon, Mono, Mulmur,
Orangeillle and Shelburne.
The approximate date of the defegation of authority to come into force is May 14,2015
Ptease contact the undersigned if you have any questions/comments
DATED at Orangeville, Ontario this 13th day of April, 2015.
Pam Hillock,
County Clerk/Director of Corporate Services
County of Dufferin
55 Zina Street
Orangeville, Ontario
LgW 1 E5
Email: [email protected]
cc:
Sybelle von Kursell, Team Lead
Ministry of MunicipalAffairs and Housing
Page 22 of 131
EORPORATION OF THE COUNTY OF ÞUFFERIN
BY-LAW 2015-12
A BY-LAW TO DELEGATE THE AUTHORITY TO GIVE CONSENT TO THE
COUNCILS OF LOCAL MUNICIPALITIES AND TO REPEAL BY.LAWS
1g8g-27,1 983-28, 1983-29, 1 983-30, I 983-31, 1983-32, 1983-34 AND 1983-35
WHEREAS authority to give consent in respect of land situate in the County of Dufferin
has been vested in ine Council of the County under Subsection 501 (b) of the Planning
Act R,S,O. 1990, as amended;
AND WHEREAS the County has the ability to delegate the authority to give consent to
any or all of its member Municipalities;
AND WHEREAS the County of Dufferin has been requested and deems it appropriate to
delegate the authority to give consent to its member Municipalities;
NOW THEREFORE BE IT ENACTED BY THE COUNCIL OF THE CORPORATION OF
THE GOUNTY OF DUFFERIN AS FOLLOWS:
1.
.
of the Council of the Corporation of the County of Dufferin to give
That all authority-Section
53 of the Planning Act R.S.O,1990 as amended, is hereby
consent, under
delegated under Subsection (1) of Section 54 of the Act, to the respective Councils
of thê following Municipalities upon final approval of the Dufferin County Official
Plan:
Township of Amaranth
Township of East Garafraxa
Town of Grand ValleY
Township of Melancthon
Town of Mono
Township of Mulmur
Town of Orangeville
Town of Shelburne
2.
Thal the Councils of the delegated Municipalities in exercising the authority so
delegated, shall comply with the rules of procedure as. establíshed, shall have
as
¡.egu-nO to such matters as are prescribed in The Planníng Act R.S.O' 1990,
amended or any Regulation made thereunder;
3.
ln addition to those responsibilities referred to under Section 2 of this By-law, the
Councils of the local lt/iunicipalities or their delegate(s) shall send all Notices of
Application and Notices of becision for Consent to the Clerk of the County of
Dufferin specified in the Regulation;
Page 23 of 131
I
4. All delegated
Municipalities shall provide detailed reporting to the County of
Dufferin on an annual basis, reporting to be received by the County no later than
January 15 of each year, in a format to be developed by the County of Dufferin in
order to address the requirements of the County of Dufferin Official Plan,
5,
This By-law shall come in to force and take effect on the day of the final approval
of the County of Dufferin Official Plan.
READ a first, second and
passed this 9th day of
am Hillock, Clerk
Warren
Page 24 of 131
DI.JFFËRTN
Ð(
COUNTY
PUBLIC WonrcS
23 March 2015
Township of Mulmur
758070 2nd Line E
Mulmur, ON
LgV OG8
BY EMAIL
To: Mayor Mills and Members of Council,
Reference:
2015 Capital Projects
Attached please find a listing, with map, of the road, bridge and culvert work being proposed for
completion this year as part of the County's 2015 Capital budget.
As part of our Capital Project Notification Policy, the County will be installing signs on the affected roads
to notify the motoring public of these projects. Subscribers to the Dufferin Roads Notifications service,
including Emergency Services, will be provided wíth information on all construction projects, including
updates on traffic interruptions, closures, detours, etc.
lf you have any questions about these projects, please contact the undersÍgned.
Yours truly,
P. Eng, C.E.T
Director of Public Works
& County Engineer
cc: John Willmetts, Director of Public Works
Encl.
CouNTy OF DUFFERTN
55 Zino Street, Orongeville, ON L9W
I
E5
|
519.94.l .2816 exf . 2ó00
Page 25 of 131
|
dufferincounty.co
Gonstruction Season is here.."
The following is the road and bridge work scheduled for completion this year as paft of the County's
2015 Capital budget.
ROADS
Item Road
Description
Length
From/To
R1
1 1
Resurfacing &
Widening
3.1 km
Dufferin Road 10 to 15 SR Amaranth
R2
18
Resurfacing
4km
1 km South of 15 SR Mono To Dufferin
Road
R3
18
Resurfacing
3.1 km
20 SR Mulmur to Dufferin Road 21
R4
'l
I
Resurfacing
3.2 km
Hwy 89 North to 5 SR Mulmur
R5
18
lntersection
lmprovements
5km
lntersection of 5 SR Mulmur and
Dutferiir 18 (Stanton)
R6
16
lntersection
Signalization
nla
lntersection of Dufferin 16 fly'eterans
Way) and Broadway Orangeville
I
STRUCTU RES
Item
Location
Structure
Action
S1
Amaranth/
East Luther TL
Amaranth/Grand Valley
Twln Bridge #19
Replace
(004-0163)
S2
Dufferin Road 109
Lockyer Bridge
Min. Rehab.
S3
Dufferin Road 124
Culvert No. 4-187
Concrete/Footing
(004-0187)
Repairs.
S4
Dufferin Road 109
Culvert on Drain No.
(004-016s)
Page 26 of 131
I
Min. Rehab.
CAPITAL ROAD, CULVËRT & BRIDGE PROJECTS
201 5
I
R3
20 SIDEROAÞ
s3
MUI.MUR
I
MTTANOHOl\l
5 SIDEROAD
R5
R4
os1
AMARAI{TH
u
z
&
u
E
F
z
GRAND
VATI-EY
ts
.
R2
I
u
1
t5
e
u
7
F
ø
u
ìÉ
ro
q¡
U
N
ô
o
e
u
ô
2
I-TGEND
".-rËt*
&
Previaciol Highwoy
r-#-+-
EAST GARAIRA)(A
3
T
I
I
o
:ìì.?r1IJ
i,i.'i¡¡¡¡.]
Page 27 of 131
(ounly tood
Fonler Rsil [snidor
Re:urfocing & shou{der grovel
Widening, resurfocìng, & culvert replncemenl
ì
lnlerse$ion ìmprovemenfs
5Ìgnolizction
Bridge & [ulverl Resforclion or teplotemenl
ØffiâäPj.
,trirry¡'d (:¡ldrn
Olaømk httturr
Town of Orangeville
87 Broadway, Orangeville, Ontario LgW 1K1
Tel. 519-94i-0440 Fax 519-941-9033 Toll Free 1-866-941-0440
www.orangeville.ca
March 27,2015
Orangeville Police Services Board
390 C Line
Orangeville ON LgW 3L1
Re:
Costing Request for Ontario Provincial Police Provision of 9-l-1
no Bureau lC ERBì Services (419)
Re
Central
At its meeting held on March 23,2015, the Council of The Corporation of the Town of
Orangeville approved the following resolution:
"That the correspondence from the Ontario Provincial Police
Municipal Policing Bureau, dated March 11,2015,with respectto a
cost¡ng requestfor 9-l-l central Emergency Reporting Bureau
(CERB) Services, be received;
And that the costing request response for 9-l'1 Central Emergency
Reporting Bureau (CERB) Services for Dufferin Gounty be referred to
the Potice Services Board for review and comment and to local area
municipalities and the Gounty of Dufferin for information."
Copies of the costing request response from Sergeant Pamela Ford, sample contract
and CERB lnformation package are attached.
ly,
reatrix,
Town of Orangeville
519-941-0440, ert. 2242
Tel:
Fax: 5r9-941-9033
Cell: 519-278-4948
[email protected]
I
www.oranqeville'ca
Page 28 of 131
Page2
By emailto
Jo Anne Glazier, Secretary
Orangeville Police Services Board
iglazier@oranqeville. ca
Chief Wayne Kalinski
Orangeville Police Service
wka li ns ki(@orans evil lepq oe, ça
I i
cc
Pam Hillock, Clerl</Director of Corporate Services
The Corporation of the County of Dufferin
55 Zina Street
Orangeville ON LgW 1E5
phil ock@dufferinco untv. ca
I
Jane M. Wilson, CAO/Clerk-Treasurer
Town of Grand Valley
5 Main St. N.
Grand Valley ON LgW 5S6
iwilson@townofq randvallev.ca
Keith McNenly, Chief Administrative Officer and Clerk
Town of Mono
347209 Mono Centre Road
Mono ON LgW 653
[email protected]
John Telfer, CAO/Clerk
Town of Shelburne
203 Main Street East
Shelbume ON LgV 3K7
itelfer( townofshelburne.on.ca
Susan M, Stone, CAO/Clerk-Treasurer
Township of Amaranth
Township of East Garafraxa
374028 6th Line
Amaranth ON LgW OM6
suestone@amaranth-eastoarv. ca
Denise B. Holmes, CAO/Clerk
157101 Highway 10
Melancthon ON LgV 2E6
ca
dholmeg(ð mel ancthontownsh
ip-
Terry Horner, CAO/Clerk
Township of Mulmur
758070 2nd Line E Mulmur
ON
thorner@m
u Im u
rtownsh
i
P.
LgV OG8
ca
Page 29 of 131
OPP PROYISION
of
9-1-1
CENTRAL EMERGENCY
REPORTING BUREAU
(CERB) SERVTCES
Page 30 of 131
2013 Version
OPP 9-1-1 CERB Services
The Ontario Provincial Police (OPP) has over ninety years of experience in providing
services to municipalities throughout the Province of Ontario. Many of the services,
including policing, communications and 9-l-1 Central Emergency Reporting Bureau
(CERB), are provided under contract.
Trained personnel have expertise in both call taking and dispatch functions and are
available to provide 9-1-1 CERB services 24 hours per day, seven days per week.
Presently, the OPP has over 80 contracts for 9-1-1 CERB Services (also known as
PPSAP; Primary Public Safety Answering Point), with municipalities and Local Services
Boa¡ds across Ontario.
chooses to accept an OPP contract for the provision of 9-1-1 CERB
services, the resources of the Provincial Communications Centre will focus on meeting
the needs of the Municipality, as set out in the contract.
If a Municipality
Advantages to the Municipality include:
.
¡
o
assurance of the adequacy of the service;
utilization ofeffective, state ofthe art technology;
service provided at a defined cost.
The following information contained in this document describes CERB services as
provided by the OPP.
Page 31 of 131
2
Technical and Operational Information
Proyincial Communications Centres Providine Call Reception
as the primary
including
calls,
interface between the public and the OPP for both routine and emergency
9-1-1. The OPP currently operate five (5) Provincial Communication Centres in Ontario.
All OPP Provincial Communication Centres operate in compliance with the provisions of
Ontario Regulation 3/99 governing the adequacy and effectiveness of police services
(Adequacy Standards). The OPP currently provides 9-1-1 CERB services to numerous
municipalities throughout the province.
A Provincial Communication Centre is the incoming call centre and acts
The OPP will provide year-round 9-1-1 CERB services to the Municipality, 24 hours per
day through one of two Provincial Communication Centres. The North Bay Provincial
Communication Centre is designated as the primary call reception centre, with the Orillia
Provincial Communication Centre serving as the backup location. This will be required
as part of the Bell conversion (cutover) plan. Staff and system requirements necessary
forthe provision of this service to the municipality will be available upon acceptance of
the OPP as the provider of CERB services. 9-1-1 calls will be answered and directed to
the various pubtic safety agencies within the municipality's PERS E9-1-1 service. In
order to accõmmodate 9-1-1 CERB responsibilities for the municipality, Bell PERS will
be required to install circuits to direct the calls appropriately to the OPP. This work will
be done without any cost to the municipality as part of a cutover plan.
The OPP staffs all of its Provincial Communication Centres, including the North Bay
location, with OPP personnel, both civilian and uniform. The OPP also manages all of
the personnel and equipment in these facilities required to receive and process all
calls directed to the CERB. A Provincial Communication Centre is normally
"*"ig"n"y
staffed based on historical workloads and software that identifies the number of required
personnel to adequately meet the OPP Grade-of-Service target. During normal
operations the call-taker and dispatcher functions are separated, although all operators are
trained to perform either role. On-duty senior civilian Communication Operators and
Sergeant Team Leaders provide full time supervision and supporl
In addition all OPP Provincial Communication Centres, including the North Bay CERB
location, have a Sergeant Team Leader on duty at all times (24 hours a day, 365 days a
year) to provide full time supervision and support.
The OPP is thoroughly familiar with the operation of the PERS E9-1-1 system, as it is a
part of normal day-to-day operations. The OPP provides 9-1-1 downstream services for
most PERS E9-1-1 services throughout the province and is also a major public safety
agency providing police services throughout the province. As such, our personnel have
cónsiderable experience in dealing with emergent situations and serving the public
J
Page 32 of 131
directly. This experience and fundamental orientation will be of benefit to the citizens of
the Municipality.
Trainine
The provision of communications is a mission critical service for the OPP and as such,
considerable resources and training are dedicated to these functions. A quality assurance
program is being implemented to ensure employees are adequately trained and standard
operating procedures are adhered to. All applicants for OPP communication operator
positions are subjected to a rigorous screening process involving interviews, testing
(C.O.M.E.T.), grammar and computer skills; and security checks. Once hired, they
receive extensive training in a classroom environment, followed by practical training in
the Provincial Communication Centre, and are matched with a peer monitor during their
initial transition. The operation of PERS E9-l-1 is performed utilizing the Bell Canada
Standards Manual. The OPP is a primary and secondary CERB provider for numerous 91-1 services and operates in this environment continually.
Standards
The OPP operation is guided by OPP Standard Operating Procedures that incorporates
the Bell Canada Standards Manual. These procedures are applied consistently to all OPP
9-1-1 customers. The OPP currently has a service level objective of answering 95Vo of
all 9-1-1 calls within 2 rings. This performance level is normally exceeded. Performance
of all call answering activity is measured and reviewed daily. The 9-1-1 CERB calls are
the highest rated priority in the system and are always answered first.
Note: The standard ringing cycle is 6 seconds and is frxed by the telephone company.
Accordingly, the maximum time for 2 ringing cycles is 12 seconds from start to finish.
Each Provincial Communication Centre is equipped with digital reader-boards that
display the number of calls waiting in the queues and the time for the longest outstanding
call. During peak periods the reader boards are programmed to sound an audible alarm at
preset limits showing the number of calls waiting and the time for the longest outstanding
call. Immediately upon an alarm sounding, prompt action is taken to address the situation
to relieve pressure. Team leaders continually monitor call activity and assign duties as
required by the situation. When call activity is consistently high, built in Automatic Call
Distribution (ACD) provides system flexibility, allowing communicator team leaders to
re-assign call taking duties to address call volume fluctuations. During peak periods the
reader boards are progranìmed to sound an audible alarm at preset limits showing the
number of calls waiting and the time for the longest outstanding call. Immediately upon
an alarm sounding, prompt action is taken to address the situation to relieve pressure.
Use of this equipment facilitates eff,rciencies in call answering.
4
Page 33 of 131
Redundancv and Back-up Sites
Both the primary CERB (the North Bay Provincial Communication Centre) and the backup location (the Orillia Provincial Communication Centre) are equipped with the same
types of equipment and provide equivalent operation and service.
Telephones: Within each Provincial Communication Centre, there are two (2) telephone
systems that back up each other, totaling four (4) systems. The main Nortel Meridian
M61C system includes redundant CPU memory and network, and is supported by a back-
MllC and a Symposium Call Centre Server ACD that provides full
functionality for call-taking and dispatch operations in the event of a main M61C system
failure. The systems can be transferred from one to the other, either automatically or
manually, as the situation requires.
up Meridian
Power Supplv: Both the primary CERB (the North Bay Provincial Communication
Centre) and the back-up location (the Orillia Provincial Communication Centre) are
equipped with Unintemrpted Power Supply (UPS) systems. Power to the Provincial
Communication Centre is provided through banks of batteries, which are continually
recharged by AC power. In the event that a failure of AC power occurs, a diesel-powered
motor/generator set activates and continues to charge the battery system. This design
promotes a stable environment enhancing the operation of computer systems. Either
Provincial Communication Centre is capable of remaining on line indefinitely, provided
fuel for the generators is maintained. Even without recharging, the battery system was
designed to provide power to the Provincial Communication Centre for a minimum of
twelve hours.
Back Up Site: The operation of a Provincial Communication Centre is mission critical to
the OPP. The OPP has developed plans to deal with various system failures or disasters.
There are several options to deal with emergent situations up to and including transferring
all operations to the back-up location. This includes PERS E9-1-l service (CERB and
secondary) and regular OPP direct dial services via 888-310-1122/33.
It should also be noted the telephone company services (regular Central Office and PERS
E9-1-1) for both the Orillia and North Bay Provincial Communication Centres are
provided via a frber ring that provided redundant access from the local Bell Central
Office. Both locations are also served by different Bell DMS switching systems.
Multi-Lansuase/Hearins-Voice Imnaired Calls
All
9-1-1 calls are initially addressed in English. However, there are personnel on staff
within the Provincial Communications Centre on each shift who are conversant in the
French language. The OPP will respond, as provided by the French Language Services
Act, to both verbal inquiries and written correspondence received in French.
The OPP is a subscriber to Language Line Services (formally AT&T Language Services)
to
access translation services. Each Provincial
Communication Centre is equipped with two (2) TDD/TTY devices, which are connected
to the telephone systems and PERS E9-1-1 calls can be transferred as required. These
and regularly uses this service
Page 34 of 131
5
devices are also utilized by the OPP to provide similar service through the direct dial 1-
888-310-1133 number.
Multi-Channel Dieital Loesine Equinment
Both the primary CERB (the North Bay Provincial Communication Centre) and the backup location (the Orillia Provincial Communication Centre) are equipped with MultiChannel Digital Logging equipment. Multi channel digital recorders also provide
continuous long-term storage on a 24-hour per day basis. The logger recordings are
retained on compact discs in a secure environment at the Provincial Communications
Centres. The OPP utilizes the Digital Voice Disc (DVD) recorder system, which allows
instantaneous access to all communications, including 9-1-1 calls within the Provincial
Communications Centre. This includes, but is not limited to, queries about conversations
over the radio system, tape requests, concems from officers and dispatchers/call takers,
and allows for the auditing of calls for quality control purposes. Records are retained for
a f,rve (5) year period. DVD recordings of 9-1-1 related calls are the property of the OPP
and no ownership can be accorded to the Municipality. These records contain other
proprietary information.
Automatic Number/Location Identifi cation Equipment (ANVALI)
communicator consoles are equipped with Informer panels for display of ANVALI
All Bell PERS E9-1-1 ANVALI data and associated information received with each
individual E9-1-1 call is recorded on a hard copy printer. The PERS printer records are
also kept in a secure environment at the Provincial Communication Centre with a
retention period of 180 days. The OPP only record the portion of the call where they are
the Agency in control. Once the call has been transferred to the appropriate agency, it is
no longer recorded by the OPP. The OPP is responsible for its own operations and can
accommodate the reception of ANVALI data. The ANVALI data will continue to be
downloaded automatically to all secondary CERB agency systems as part of their
All
data.
interface to PERS E9-1-1, including the Ministry of Health. Bell is the provider of
ANVALI dara. The OPP will use the PERS system to pass ANVALI data on to any other
agency that has the capability to receive it.
The OPP does not manually log any calls. PERS E9-1-1 printer records are the property
of the OPP and no ownership can be accorded to the Municipality. These records contain
other proprietary information.
The OPP is prepared to provide to authorized individuals, copies of PERS printer data
and /or copies of audio recordings, as it directly pertains to the Municipality's CERB
operation for purposes of civil litigation and/or criminal proceedings. Requests for such
information must be received in writing at least 5 days prior to the end of the 180 day
retention period, in the case of PERS printer records, or at least 5 days prior to the end of
the five (5) year retention period in the case of audio recordings. The OPP will retain the
originals until such proceedings are complete.
6
Page 35 of 131
Online Conf,erçncine
The Bell PERS system has a maximum conference capability of three (3) parties. hr
operation, the CERB will conference the originating 9-1-1 caller to the requested service
(police/fire/ambulance). It is then the responsibility of the secondary CERB that receives
the 9-1-1 call from the CERB, to manage the situation and conference others as required.
The OPP can add a fourth party (i.e. Language Line Services) via the Meridian
conference feature.
Reports
The OPP
will provide reports, the frequency of which shall be monthly or as determined
in consultation with the Municipality, which will show the overall efficiency of
CERB operation in answering 9-1-1 calls and the volume of calls handled for
the
the
Municipality.
The OPP notifres Bell of any identifred addressing errors related to the ANVALI
addressing database. As a standard practice, the OPP reports any noted failures of the
PERS system to Bell Canada.
Costs
The OPP determines the costs for this service based on the population of the community
The annual rate per capita is $0.561.
Additional Charses:
The pçr c¡pila rate shall remain constant for the term of the Agreement for CERB
Services. The annual rate shall be reviewed at the end of every calendar year the
Agreement is in effect. In the event that the residential population of the Municipality
increases or decreases by more than l07o during either the previous year, or cumulatively
since the date the Agreement began, the annual rate shall be adjusted accordingly for the
following year, and the Municipality shall be obliged to pay the OPP the revised annual
rate. The OPP shall determine the annual revisions to the residential population using
population figures found in the latest version of the Ontario Municipal Directory, or if not
found there, then in other recognized sources.
Due to the equipment redundancy and back-up provisions, the OPP do not expect any
disruption to CERB service. To date there has been no service intemrptions to CERB
services that are attributable to the OPP. The OPP have committed significant resources
to the telecommunications infrastructure to prevent disruptions and consequently are not
offering any monetary allowances.
Page 36 of 131
7
.P.P.
9II CE
lceS Agreement
I
Page 37 of 131
This Agreement made in four (4) originally executed copies.
AGREEMENT FOR THE PROVISION OF
9.I.I
CERB SERVICES
BET\ryEEN
IIER MAJESTY TIIE QUEEN IN RIGIIT OF THE PROVINCE OF ONTARIO
represented by the MINISTRY OF COMMUNITY SAI'ETY
AND CORRECTIONAL SERVICES
on behalf of the ONTARIO PROVINCIAL POLICE
AS
("o.P.P.")
OF THE FIRST PART
AND:
THE CORPORATION OF
(the
SECOND PART
RECITALS:
with the Municipality to
Reporting Service - Ontario;
A.
WHEREAS Bell Canadahas
provide the Municipality with a
B.
AND WIIEREAS it is the
Municipality under its agreement with Bell
Canada to ensure that a
Reporting Bureau serves the Municipality;
C.
AND
to contract
Emergency
D.
AND
management and
E.
is permitted under its agreement'with Bell Canada
management and operation of the Central
wishes to contract with the O.P.P. for the
of the Central Emergency Reporting Bureau;
adherence to this Agreement by
providing
the
O.P.P. with a certified copy of the
executing it, as provided for herein, and
resolution or byJaw authorizing it entering into this Agreement;
AND WIIEREAS the Municipality confirms its
NOW THEREFORE, in consideration of the promises and covenants herein, the Parties agree
as follows:
0.1
The Parties warant that the recitals are true.
2
Page 38 of 131
1.0
1.1
DEFTNITIONSANDINTERPRETATION
Definitions - For the purposes of this Agreement, the following terms have the meanings ascribed
below:
"Agreement" means this agreement and Schedule
Agteement.
"4",
which is attached to, and forms part of this
"ALI"
means an automatic location identification, which consists of a database feature that displays,
to the CERB and Remote Agencies, address and location data with respect to a telephone line from
which the 9-1-l Call originates.
r'Aì\'I" means an automatic number
identification, which consists of a database feature that displays
the telephone number of the primary exchange service that originates the 9-1-1 Call to the CERB.
"Call Control" means a feature that allows the 9-1-1 call taker
of the line upon which the 9-1-1 Call was made
of
"CERB" means the Central Emergency Reporting B
the O.P.P. Provincial Communications Centre
O.P.P. of 9-1-1 Calls.
"Director" means the Director of Provincial
Technology Services Bureau.
"Mayor" or
and located at
point of reception by the
Operations, Communications and
'ESZ" means an Emergency Services
in the Municipality
"Pafty" means the O
to maintain control
action.
is a geographic area served by a Remote Agency
, and "Pa¡ties" shall mean both of them.
or Reeve for the municipality.
"Remote Agency"
center of a fire, police or ambulance agency, within an
ESZ, to which 9-1-1 Calls are transferred from the CERB, and for which the Remote Agency is then
responsible for taking appropriate action.
"Selective Routing and Transfer" means a feature that automatically routes a9-l-l Call to the
appropriate CERB or Remote Agency based upon the ANI of the telephone line from which the
9-1-1 Call originates.
*9-l-l Call" means a phone
call received at the CERB, which requires an emergency response,
typically the transfer of the call to a Remote Agency.
*9-l-l
PERS" means the Public Emergency Reporting Service - Ontario, which is a
telecommunications service provided by Bell Canada pursuant to Bell Canada General Ta¡iff Item
1400 to Municipalities for the delivery of 9-1-1 Calls to the CERB and to Remote Agencies and
pursuant to the agreement between Bell Canada and the Municipality.
J
Page 39 of 131
1.2 Severabiüty - If any term of this Agreement shall be held to be illegal, invalid,
unenforceable, null, void or inoperative by a court of competent jurisdiction, the remaining
terms shall remain in full force and effect.
1.3 Section Headings - The section headings contained herein are for purposes of convenience
only, and shall not be deemed to constitute a part of this Agreement or to affect the meaning or
interpretation of this Agreement in any way.
1.4 Entire Agreement - This Agteement constitutes the entire agreement of the Parties, with
respect to the provision and operation of services as defined hereunder and supersedes any
previous agreement whether written or verbal. In the event of a conflict or inconsistency
between this Agreement, and a tender document such as request for proposals issued by the
Municipality for the provision of services as described hereunder or the proposal that the O.P.P
submitted in response to the tender document, this Agreement shall prevail to the extent of the
conflict or inconsistency.
1.5 Amendments
- Any amendments
and shall not take
to this
effect until approved in writing by both Parties
2.0
NOTICES
shall be in writing and delivered
registered mail to the following
2.1 Notice - Any notice required pursuant
personally, sent by facsimile
addresses:
the
The
of
Code)
(xxx
xxxx
Attention: Director - Provincial Communications Operations,
Communications and Technology Services Bureau
General Headquarters
777 lN'demonal Avenue
Orillia, Ontario
L3V 7Y3
FAX: (705) 329-6230
Or to such other addresses either of the Pa¡ties may indicate in writing to the other. Any notice
given in accordance with this Agreement shall be deemed to have been received upon delivery,
if delivered personally, at the time of transmission if sent by FAX, or five (5) days after posting,
if sent by registered mail.
4
Page 40 of 131
2.2
Notices in Writing
3.0
RATES AND METI{OD OF PAYMENT
3.1
The Municipality shall pay the O.P.P. for providing and operating the CERB as follows:
- All notices
required under this Agreement shall be in writing.
(a) Amount of Annual Rate - The Municipality shall be charged and shall be
based on the Municipalities'
required to pay an annual rate of $at a per capita cost of $0.561. The per capita
residential population of
cost shall remain constant for the 5-year term of this agreement.
-
(b) Review of Annual Rate - The annual rate specified in clause (a) of section 3.1
herein shall be reviewed at the end of every calendar year the Agreement is in
Municipality increases
effect. In the event that the residential
year, or cumulatively
or decreases by more rhan l07o during
adjusted
since the date the Agreement began,
be obliged to pay
year,
and
accordingly for the following
the
annual
the O.P.P. the revised annual rate
figures found in the latest
revisions to the residential
if not found there, then in other
version of the Ontario M
recognized sources.
(c) Invoices - The f,rst
the start of the
annually at the
time period for
ln
(d)
to the Municipality upon
shall subsequently be invoiced
calendar year, and the invoice shall cover the
year, or portion thereof that this
remedies the O.P.P. may
shall be charged and required to pay interest at the
of Finance for Ontario from time to time if the O.P.P. has
payment
from the Municipality within thirry (30) days of the
not
date the O.P.P. issued an invoice.
- In addition to any other
have
rate set
, the
5
Page 41 of 131
4.0
RESPONSIBILITIES OF TIIE O.P.P.
The O.P.P. shall manage and operate the CERB and:
4.1
Personnel - Staff the CERB at a level appropriate to answer, handle and transfer 9-1-1
Calls to the appropriate Remote Agency in a manner and at a level based on typical 9-1I call volumes in the Municipality.
4.2
Equipment - Provide, in its operation of the CERB, terminal equipment which permits the
utilization of features provided by Bell Canada to the Municipality under 9-l-1 PERS
consisting of "ALf', "ANI", "Selective Routing and Transfer" and "Call Control" features,
and such features can be adapted, where required, for callers who are hearing or voice
impaired.
4.3
Hours - Operate the CERB twenty-four (24) hours a day, (7) seven days a week.
4.4
9-1-1 Calt Response - Answer, handle and
and associated ANVALI information, to a
ESZ, as deemed appropriate by CERB personnel.
the line upon which each 9-1-1 Call is recei
transferred to the appropriate Remote
4-5
Record Retention - Retain digital
for five (5) years and hard copy
one hundred eighty (180) days
prepared to provide, to
copies of PERS printer
litigation and/or
days prior to
retain the
received by the CERB,
within the proper
maintaining control of
Call is confrmed as being
1-1 Call is terminated.
9-1-1 Calls received at the CERB,
E911 ANVALI printer data for
are created. The O.P.P. is
certified copies of audio recordings and/or
pertains to the CERB for the purposes of civil
the request is received no later than five
period of the recordings or records. The O.P.P. shall
until the conclusion of any civil or criminal
relate.
4.6
Back up CERB
an operational back-up CERB to which 9-1-1 Calls shall be
transferred at the
of the O.P.P. or Bell Canada in the event that the primary
CERB is unable to accept the 9-1-1 Calls, except that 9-1-1 Calls shall not be transferred
to the back-up CERB where call overflow occurs because of high call volumes to the
primary CERB.
4.7
Non-English Callers - Make reasonable efforts to respond to 9-1-1 Calls from nonEnglish callers, subject to the O.P.P.'s ability to access the services of a third party
provider. The O.P.P. does not warrant that it shall be able to provide services to nonEnglish callers, or that it shall be able to access such services from a third parry
provider.
4.8
Reports - Provide reports, the frequency of which shall be monthly or as determined by
the O.P.P. in consultation with the Municipalify, which show the overall efficiency of
the CERB in answering 9-1-1 Calls, including the volume of 9-1-1 Calls.
6
Page 42 of 131
5.0
RESPONSIBILITIES OF TIIE MUNICIPALITY
The Municipality shall:
5.1
Payment - Be responsible to the O.P.P. for the amount of payment, in the manner, and
within the time lines set out in Article 3.0 herein.
5.2
Designate Remote Agencies - Designate Remote Agencies for each and every ESZ in
the Municipality to which the CERB shall answer, handle and transfer a9-l-l Call, and
co-ordinate the participation of all such Remote Agencies in the manner required by this
Agreement.
5.3
Warranty - Warant
and represent that each Remote Agency shall operate twenty-four
(24) hours a day, seven (7) days a week and shall answer and respond to all 9-1-1 Calls
directed to it from the CERB.
5.4
9-1-1 PERS- notify the O.P.P. in writing
changes to 9-1-l PERS that shall affect or are
offering under this Agreement, or of any
agreement between the Municipality and
aware of any
services the O.P.P. is
or expiry of any
to 9-l-1 PERS
6.0
6.1
Insurance - The Municipality
maintain sufficient
and shall provide
each Party
the
times, in a
. shall, during the term of this Agreement,
respective obligations under this Agreement
to each other or, if the Parties are self-insured,
Party evidence that is satisfactory to that Party that
., as the case may be, is and shall be, at all relevant
its monetary obligations stemming from liability
under the
6.2
- Notwithstanding any other provision in this Agreement, the
O.P.P. shall not be responsible or liable for any injury, death or property damage to the
Municipatity, its employees, subcontractors or agents or for any claim by any third party
against the Municipality, its employees, subcontractors or agents arising from:
Limitation of
(a)
External Information - The accuracy or completeness or lack thereof of any
information the O.P.P. receives from the Municipality, Bell Canada or any other
third party, and which the O.P.P. relies upon in providing services under this
Agreement;
(b)
Equipment and Services - Equipment or services provided by any other party
(including the failure of any other party to provide equipment or services) which
the O.P.P. uses and relies upon to provide services under this Agreement
including but not limited to:
7
Page 43 of 131
(Ð
(iÐ
(iü)
(iv)
(c)
6.3
Equipment or services required to transfer services provided under this
Agreement from any other party to the O.P.P.,
Services provided to non-English speakers who place 9-1-1 Calls,
Services provided by Bell Canada to the Municipality under 9-1-1
PERS; and,
Services provided by Remote Agencies.
Call Volumes - The inability of the O.P.P. to respond to 9-1-1 Calls due to call
volumes that exceed the capacity of the CERB, including the equipment and
personnel who work at the CERB.
Survival
- Section
6.2 shall survive the termination or expiry of this Agreement.
7.0
7.1
Compliance with Laws - Both Parties agree
effect in the Province of Ontario in performing
under this Agreement.
7.2
Confrdential Information - Both
for the purpose of performing
shall directly or indirectly
term of this Agreement, any
its
unless the other Party has
when this Agreement
information
laws in
bligations and duties
where required by law, or
this Agreement, neither Party
or use, either during or after the
belonging to the other Pa¡ty,
consent. Both Parties further agree that
, they shall return all confidential
8.0
8.1
ect to Article 9.0 herein, if any dispute arises between the
as to their respective rights and obligations under this
O.P.P. and the
Agreement, the Parties may use the following dispute resolution mechanism to resolve
such disputes:
Dispute
(a) The Unit Commander of the CERB and the Municipality Representative named in
Section 2.I herein shall attempt to settle the dispute within fourteen (14) business
days of the dispute arising;
(b) If the Unit Commander of the CERB and the Municipality Representative are
unable to settle the dispute within fourteen (14) business days of the dispute arising,
they shall refer the dispute to the Director. The Director and the Municipality
Representative shall attempt to resolve the dispute within fourteen (14) business
days;
8
Page 44 of 131
(c) If the Parties are still unable to resolve the dispute, the Commissioner or the Deputy
Commissioner of the O.P.P. and the Municipality Representative agrees to attempt
to resolve the dispute within fourteen (14) business days; and,
(d) If the Parties are still unable to resolve the dispute, each may, with the agreement
of the other Party, refer the dispute to arbitration in accordance with the Arbitration
Act. 1991,
as amended.
9.0
TERM. TERMINATION AND RENEWAL
9.1
Term
9.2
9.3
- Subject to this Agreement being terminated in accordance with this Article,
this Agreement shall be effective from
day of
_,200-until the
200
the
of
Renewal - This Agreement may be renewed for a
the Municipality giving six (6) months written
and conditions with the possible exception of
shall be agreed to by the Parties.
Termination - Either Parry to this
cause and without incurring any
of termination to the other Party, in
(90) days following the delivery
the Municipality shall
this Agreement up to and
continue to be
_
offive (5) years, upon
, on the same terms
annual rate, which
this Agreement without
ninety (90) days written notice
shall terminate ninety
a notice to terminate be given,
to
for the cost ofthe services under
of such termination and the O.P.P. shall
the services described in this Agreement up to
and including the date
9.4
Immediate
without
Municipality
provision of9-1
the
Party may terminate this Agreement immediately
Bell Canada withdraws offering 9-1-1 PERS to the
between Bell Canada and the Municipality for the
is terminated or is expired and not renewed.
9
Page 45 of 131
1O.O
GENERAL
10.1
No Waiver - The failure of a Party to this Agreement to enforce at any time any of the
provisions of this Agreement or any of its rights in respect thereto or to insist upon strict
adherence to any term of this Agreement shall not be considered to be a waiver of such
provision, right or term or in any way to affect the validity of this Agreement.
10.2
Waiver in Writing - Any waiver by any Party hereto of the performance of any of the
provisions of this Agreement shall be effective only if in writing and signed by a duly
authorized representative of such Party.
10.3
lO.4
No Prejudice -The exercise by any Party to this Agreement of any right provided by
this Agreement shall not preclude or prejudice such Party from exercising any other
right it may have under this Agreement, furespective of any previous action or
proceeding taken by it hereunder.
Restructuring - The Municipality shall notify,
Municipality's boundaries are altered, the
municipality, the Municipality is dissolved or the
the O.P.P. before the
with another
Municipality is
subject to other substantive changes.
10.5
- The Agreement shall not
association, partnership, any
between the Parties.
10.6
Media - Both Parties agree
communicate with the
written notice to the
I0.7
Promotion
Relations
Agreement
be interpreted as creating any
or any agency relationship
at any time directly or indirectly
to this Agreement unless they first provide
publicize or issue any publications related to this
the other Party in writing.
10.8
Assignment - N
shall assign this Agreement or any portion thereof without
the prior written consent of the other, which consent may not be arbitrarily withheld.
10.9
Force Majeure - Neither Parry shall be liable for damages caused by delay or failure to
perform its obligations under this Agreement where such delay or failure is caused by
an event beyond its reasonable control. The Parties agree that an event shall not be
considered beyond one's reasonable control if a reasonable business person applying
due diligence in the same or simila¡ circumstances under the same or similar obligations
as those contained in the Agreement would have put in place contingency plans to either
materially mitigate or negate the effects of such event. If a Party seeks to excuse itself
from its obligations under this Agreement due to a force majeure event, that Party shall
immediately notify the other Party of the delay or non-performance, the reason for such
delay or non-performance and the anticipated period of delay or non-performance.
10
Page 46 of 131
IN WITNF^SS WIIEREOF, each of the Parties hereto have executed this Agreement:
Corporation of the
Mayor/Reeve
of
Date:
20
-day
CAO/Clerk
of
Date:
20
-day
Ontario Provincial Police
Deputy
Date:
_day
of
200
11
Page 47 of 131
SCIMDULE
664''
BYLAW OF COI]NCIL
Attached to and forming part of the Agreement between
IIER MÀIESTY THE QTIEEN
IN RIGHT OF THE PROVINCE OF ONTARIO
as represented by the MINISTRY OF COMMUIVTY SAFETY
AND CORRECTIONAL SERYICES
on behalf of the ONTARIO PROVINCIAL POLICE
And
THE CORPORATION OF TIIE
12
Page 48 of 131
Insert Bylaw Here
13
Page 49 of 131
Ontario
Provincial
Police
Municipal Policing Bureau
Police
Bureau des services policiers des municipalités
provinciale
de I'Ontario
777 Memorial Ave.
Orillia ON L3V 7V3
777,we Memorial
Orillia (ON) I3V 7V3
Tel:
Fax: (705) 330-4191
(705) 329-6200
File Reference:SsC
-
15-002 C
March 11,2015
Susan Greatrix, Clerk
Town of Orangeville
87 Broadway
Orangeville, ON LgW 1K1
RE
Costino Reouest:
9-l-l
CERB Services for Dufferin Countv
This correspondence will confirm the annual costs for the provision of OPP 9-1-1
CERB Services to Dufferin County, including the Townships of Amaranth, East
Garafraxa, Melancthon, Mono, Mulmer, the Towns of Shelburne, Grand Valley and
Orangeville, based upon a population of 56,881 is $31 ,910.24.
The standard Ontario Provincial Police 9-1-1 CERB Services Agreement is based
upon a five-year term and includes an option to terminate the agreement upon ninety
(90) days written notice by either party. A copy has been attached to this
correspondence for reference purposes.
Please be advised that the provision of 9-1-1 CERB Services to your community is
contingent on your community being compliant with Bell Canada's PERS 9-1-1
regulations. 9-1-1 CERB Services will not be provided by the OPP unless Bell
Canada has approved your community's request to be included in the 9-1-1 PERS
system. The agreement for the provision of this service to your community from the
OPP would be contingent on Bell Canada completing all necessary techn¡cal
requirements to switch from your current 9-1-1 CERB Services provider. Any costs
or staff¡ng issues incurred during the transition would be the responsibility of the
municipality.
The costing provided is preliminary. Should you wish to consider the OPP as your
service provider for CERB Services, a more comprehensive costing process would
be initiated. This would include involving Bell Canada to ensure the transfer of the
services is feasible.
Page 50 of 131
I have enclosed an information document, which describes the OPP provision of
9-1-1 CERB (PPSAP) Services and a sample contract template for your perusal.
Should you have any questions or concerns you may contact me at Ontario
Provincial Police Headquarters in Orillia at (705) 329-6192 or through e-mail at
[email protected].
Yours truly,
Pamela Ford, Sergeant
Contract Analyst, S pecial ized Services Ag ree ments
c:
Commander, Municipal Policing Bureau
Attachments
Page 51 of 131
M
ULMUR.M ELANCTËION VOLUNTEER
FI
RE DEPARTM ENT
CONSOLIDATED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2014
(Unaudited - See Review Engagement Report)
Page 52 of 131
MULMUR.MELANCTHON VOLUNTEER FIRE DEPARTMENT
INDEX TO THE CONSOLIDATED FINANCIAL STATEMENTS
YEAR ENDED DECEMBER 31,2014
Page
REVIEW ENGAGEMENT REPORT
3
FINANCIAL STATEMENTS
Consolidated Statement of Financial Position
4
Consolidated Statement of Operations
5
Consolidated Statement of Change in Net Financial Assets
6
Consolidated Statement of Cash Flows
7
Notes to the Consolidated Financial Statements
Schedule of Accumulated Surplus
8-10
11
Page 53 of 131
l
ìì)
f
ha r tmrrì Àü(üu rìlônl,5
and ilusìnnss Advisors
lleopl+ {or"irrt,
REVIEW ENGAGEMENT REPORT
To the members of Mulmur-Melancthon Volunteer Fire Department
We have reviewed the consolidated statement of financial position of Mulmur-Melancthon Volunteer Fire
Department as at December 31 , 2014 and the consolidated statements of operations, change in net
finåncial assets and cash flows for the year then ended. Our review was made in accordance with
Canadian generally accepted standards for review engagements and accordingly consisted primarily of
enquiry, an-at¡icatþrocedures and discussion related to information supplied to us by the organization.
A review does not constitute an audit and consequently we do not express an audit opinion on these
financial statements.
Based on our review, nothing has come to our attention that causes us to believe that these financial
statements are not, in all matérial respects, in accordance with Canadian generally accepted accounting
principles.
4t LLP
Chartered Accountants
Licensed Public Accountants
Fergus, Ontario
April 20, 2015
Page 3
vtstT
cA 54
I itl-ìc.ls
Page
of GLi:Lel:
131I \llcil!liÊt
RLB
CONSOLIDATED STATEMENT OF FINANCIAL POSITION
AS AT DECEMBER 31,2014
2014
2013
FINANCIAL ASSETS
Cash
$
47,579
Accounts receivable
Due from Township of Mulmur
$
28,162
6,890
17,723
o
616
46 501
54 4ã9
LIABILITIES
6
161
25924
48 308
20 577
442,673
440,964
11 379
452 343
Accounts payable and accrued liabilities
NET FINANCIAL ASSETS
NON.FINANCIAL ASSETS
Tangible capital assets (note 7)
Prepaid expenses
11n1 A
455 689
s
ACCUMULATED SURPLUS
Page 55 of 131
503 997
s
472.920
See notes to the consolidated financial statements
Page 4
CONSOLIDATED STATEMENT OF OPERATIONS
FOR THE YEAR ENDED DECEMBER 31, 2OI4
2014
Budget
2014
2013
Actual
Actual
(note 6)
REVENUES
Fire calls, inspections, and
miscellaneous income
$
Township of Mulmur (note 5)
Township of Melancthon (note 5)
23
R9¿ $
1q2 7A
6 639
262.523
)^R
0
45,690
2,838
13,323
37,416
1,752
3,450
192.745
1,700
13,000
9,240
0
1,852
0
4,903
274
20,607
6,647
1,817
24,276
261
1,500
2,861
487
11,557
1,115
7,000
8,100
93,339
11,711
10,266
91,152
17,110
OOO
o
231.446
o
31,077
s
Page 56 of 131
n
1
503.997
99 923
6,749
L
472.920
ACCUMULATED SURPLUS, beginning
ACCUMULATED SURPLUS, ending
4,900
9,883
70,660
't8,421
7,000
2't6 639
3Â
s
^79
2,000
2,000
3,000
3,000
26,000
500
8,500
11,000
ANNUAL SURPLUS
2492A
126,220
55.524
141 744
51.204
EXPENSES
Amortization
Breathing apparatus
Communication equipment
Conventions, conferences and
courses
Equipment purchases
Fire hall maintenance
Fire prevention
Accounting, legal and insurance
License and membership fees
Materials, supplies and services
Radio maintenance
Secretarial services
Utilities
Firefighter salaries and benefits
Vehicle
Capital transfers (net)
77R s
141,542
51 203
141,541
21
6s
g
6'171
472.920
Page 5
CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS
2014
2013
Actual
Actual
077
Annualsurplus
31
Acquisition of tangible capital assets
Amortization
(47,399)
¿Â Aqn
11 7091
2q îÂR
637ì
s
6.749
(2e,562)
37.416
7
9,5,Á.
14.603
1 293
(lncrease in) use of prepaid expense
11
INCREASE IN NET FINANCIAL ASSETS
27,731
15,896
NET FINANCIAL ASSETS, beginning of year
20.577
L ÃAí
NET FINANCIAL ASSETS, end of year
Page 57 of 131
20.577
Page 6
CONSOLIDATED STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 3'1,2014
2013
2014
CASH PROVTDED BY (USED lN) OPERATING ACTIV¡TIES
Annual surplus
Amortization
$
31,077
45 690
7^ 7ã7
$
6,749
37 41F,
44 1Ê5
Net changes in non-cash working capital
2,834
10,833
(1,637)
(1s,763)
Accounts receivable
Prepaid expenses
Accounts payable and accrued liabilities
Due to/from other municipalities
61
1,293
23,565
(21 7AO\
6
lo qÃ1ì
66.816
GASH (USED lN) CAPITAL ACTIV¡TIES
Acquisition of capital assets
t47 3q9\
(29 5ã2\
NET INCREASE IN CASH
19,417
20,515
CASH, beginning of year
2R 1Ê2
7 6,47
q
CASH, end of year
Page 58 of 131
L7 7a
$
2R 1A2
PageT
NOTES TO THE CONSOLIDATED F¡NANCIAL STATEMENTS
1
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The consolidated financial statements of the Mulmur-Melancthon Volunteer Fire Department are
the representation of management prepared in accordance with accounting principles established
by thé Public Sector Accounting Board of the Chartered Professional Accountants of Canada.
Summarized below are the significant accounting policies:
(a)
Basis of Consolidation
The operations of this joint board are to be consolidated in the Financial Statements of
the participating municipalities on a proportionate consolidation basis.
(b)
Basis of Accounting
i)
Sources
ii)
The accrual basis of accounting recognizes revenues as they become available and
measurable; expenditures are recognized as they are incurred and measurable as a
of financing and
expenditures
are reported on the accrual basis
of
accounting with the exception of principal and interest charges on long-term liabilities
which are charges against operations in the periods in which they are paid.
result of receipt of goods or services and the creation of a legal obligation to pay'
(c)
Credit Risk Management
The organization is exposed to credit risk on the accounts receivable from insurance
compañies. They do not have significant exposure to any individual customer or
counterpart.
(d)
Non-FinancialAssets
Non-financial assets are not available to discharge existing liabilities and are held for use
in the provision of services. They have useful lives extending beyond the current year
and are not intended for sale in the ordinary course of operations. The change in nonfinancial assets during the year, together with the excess of revenues over expenses,
provides the Change in Net Financial Assets for the year.
i)
Tangible capital assets
Tangible capital assets are recorded at cost which includes all amounts that are
Oireðtly attributable to acquisition, construction, development or betterment of the
asset. Amortization is provided over the estimated useful life of the assets, using the
straight-line method. ihe useful life of the assets is based on estimates made by
Council. The following rates are being used:
Land improvements
Vehicles
Firefighting equipment
20 years
10 - 20 years
5 - 20 years
One-half of the annual amortization is charged in the year of acquisition and in the
year of disposal. Tangible capital assets received as contributions are recorded at
fair value at the date of receipt and also are recorded as revenue.
Page 59 of 131
Page 8
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
1
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
(e)
Revenue Recognition
Fire calls and services are recorded as revenue when the emergency services are
provided.
Municipal contributions are recognized as the budgeted amounts are approved by the
council of the participating municipalities. An adjustment is calculated at the end of the
fiscal year to bring both participating municipalities'capital share to 50%.
2.
USE OF ESTIMATES
The preparation of financial statements in conformity with Canadian generally accepted
accounting principles requires management to make estimates and assumpt¡ons that affect the
reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the
date of the financial statements and the reported amounts of revenues and expenses during the
year. Actual results could differ from those estimates.
3.
FINANCIAL INSTRUMENTS
The Department's financial instruments consist of cash, accounts receivable, amounts due
to/from participating municipalities and accounts payable and accrued liabilities. Unless
otherwise noted, it is management's opinion that the Department is not exposed to significant
interest, currency or credit risks arising from these financial ¡nstruments. The fair values of these
financial instruments approximate their carrying values, unless otherwise noted.
4.
RESERVE FUNDS
The balance of the accumulated surplus included in the Consolidated Statement of Financial
Position includes assets that have been specifically restricted (internally) by the Joint Board of
Management outlined as follows'
2013
2014
Capital reserve fund balance consists
Cash
5.
of
:
$___14¿18
$
28.'t62
OPERATIONS
On October 6, 1992 the Townships of Mulmur and Melancthon signed an agreement to officially
form a joint fire fighting department. This agreement was updated on April 21, 2005. A new
agreement was foimally reached by the participating municipalities dictating the operations of the
joint board on August 11,2010. Operations of the Mulmur-Melancthon Volunteer Fire
bepartment commeñced on January 1, 1993. The department is managed by a four member
board known as the Mulmur-Melancthon Volunteer Fire Department Joint Board of Management.
Two members have been appointed from each participating municipality to the Fire Department
Joint Board of Management.
Page 60 of 131
Page 9
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
5.
OPERATIONS (continued)
Annual capital costs of the Department are shared on an equal basis by the two municipalities.
Annual operating and administration costs of the Department are shared on a combined average
fire calls for the previous three years, the total assessment for the current year, and the total
households as at January 1 of the current year less fire call recoveries of each participating
municipality as follows :
Township of Mulmur
6.
2014
2013
21.23%
78.77%
23.18%
76.82%
100.00%
100.00%
BUDGET FIGURES
The budgeted figures are presented for comparison purposes as prepared and approved by the
of Management, reclassified to conform to the current financial statement
presentation. They have not been audited or reviewed by the auditor. Budgeted figures have
been prepared on a cash basis of accounting and have not been adjusted to reflect the accrual
Joint Board
basis of accounting on which the actual column figures are reported.
7.
TANGIBLE CAPITAL ASSETS
Cost
Accumulated Net
Amortization 20'14
9,459
320,580
Land improvements
Vehicles
Firefighting equipment
110925
s 840.960 $
8.
Net
2013
398.287
440.564
CONTINGENT LIABILITY
At the date of the issuance of the financial statements, there is a lawsuit filed against the
municipality. Neither the amount or the outcome of this action is determinable, so the financial
statements have not accrued an amount for the possible losses resulting from the action.
Page 61 of 131
Page 10
SCHEDULE OF ACCUMULATED SURPLUS
Schedule
1
2014
SURPLUSES
Surplus from general fund operations
lnvested in capital assets
7,106
$
442 Ê73
RESERVES
Capital Reserve
Page 62 of 131
s
$
3,zg¿
4Lñ 9Ã4
774
444758
84 21R
2P,1^2
4¿,9
ACCUMULATED SURPLUS, end of year
2013
503.997 s
472 920,
Page
1
1
.6b.
Ontario
Provincial
Police
o.P.P.
Police
provinciale
de l'Ontario
Bureau des services policiers des municipalités
777 Memorial Ave.
777, ave Memorial
Orillia (ON) L3V 7V3
Orillia ON L3V 7V3
Tel:
Fax
Té1.:
705 329-6200
705 330-4191
File number/Référence:
705 329-6200
Téléc.: 705 330-4191
1007
March 26,2015
The Township of Mulmur
R.R. #2
Mulmur, ON ON L9V 0G8
Dear Sir/lVladame
Re
Ontario Provincial Police (OPP)
Please find attachedthe 2014 Policing Cost Summary and 2015 Billing Statement Adjustment,
reconciling the municipality's OPP allocated policing costs for the calendar year and adjusting the 2015
Billing Statement costs to reflect the 2014 Reconciled Policing Costs for the phase-in adjustment for
20rs.
As
stated in the 2015 Municipal Policing Billing Statements issued September 29, 2014, we have
completed a recalculation of the phase-in adjustments for 2015 taking into consideration the final results
ofthe 2014 costs. Further, the capped decrease per property rate (ifapplicable) has been adjusted based
on the final year end status ofcosts.
The final credit or invoice combining the 2014 Policing Cost Summary and 2015 Billing Statement
Adjustment will be sent to the municipality directly by the Ontario Shared Services (OSS) in April. If
you wish to use the credit (if applicable) amount against your current balance (or a future invoice), please
clearly indicate this request on your remittance (cheque stub or remittance advice) to OSS to ensure your
credit is properly applied on your account.
If you have any questions regarding the attached 2014 Policing Cosî Summary or 2015 Billing Statement
Adjustment, please contact your local Detachment Commander.
Regards,
R. A. (Rick) Philbin, Superintendent
Commander
latc
Attachments
Ci
:
Chair, Mulmur Police Services Board
Detachment Commander Dufferin County OPP
9C: Regional Commander, Central Region
Page 63 of 131
2015 B¡ll¡ng Statement Adjustment
Mulmur Tp
Property Count: 1708
S/Properw
Total
S
2014 Final Year End Reconciliation Amount
Reconciliation
-18,480
2015 Revised Phase-ln Adjustment Billing Summary
Final Reconciled 2014 Costs (see below)
2015 Calculated Cost per Property
Cost per Property Variance
2015 Adjustment (Maximum per property)
496,189
290.51
310.45
(lncrease)
(lncrease)
Actual 2015 Phase-ln Adjustment
19.94
0.00
Revised Billing for 2015
530,243
19.94
0
530,243
530,243
Original Billing for 2015
2015 Billing Statement Adjustment
0
2014 Reconciliation Results and 2015 Adjustment Total
The combined 2014 Reconciliation results and 2015 Adjustment credit w¡ll be issued by Ontario Shared Services.
The following was excluded from the Final Reconciled 2014 Costs:
Revenue
0.25 Part Time Constable
Page 64 of 131
-18,480
S
O.P.P. COSTING SUMMARY
TOWNSHIP OF MULMUR
ActuaI Policing Gosts for the period
January 1,2014 to December 31,2014
(See Attached Notes)
Salaries and Benefits
Uniform Memberc
(Note
l)
lnspector
Staff Sergeant-Detachment Commander.
Staff Sergeant. . . .
Sergeant. . .
Positions
0.1
1
û
14,448
.
0.44
2.64
0.25
.
Constables.....
Part-Time Constables.
Total Uniform Salaries
Overtime (Actual)
Contractual Payout (Vacation & Statutory Holidays )
Shift Premiums .
Benefits (26 60/o of Salaries; 2% of Overtime, Part-time 20.6%o)
Total Uniform Salaries & Benefits
.
Civilian Members
(Note 2)
319,828
12,658
(Note 2)
(Note 3)
7,562
2,248
84,240
(Note 4l
(Note 5)
426,536
(Note
1l
Detachment Administrative Clerk
Positions
0.22
Caretaker
Communication Operators
Prisoner Guards / Expenses
Offlce Automation Support Salaries & Benefits.
Telephone Support Salaries & Benefìts. . . .
Operational SupportSalaries & Benefits. . . . . .
Total Civilian Salaries
Benefìts (25.5o/o of Salaries; 19.1% Part-Time) . .
Total Civilian Salaries & Benefits
t
13,241
(Note 6)
17,764
(Note 7)
(Note 8)
4,672
(Note 9)
.
48,264
238,991
18,125
(Note
l0)
(Nore 5l
1,338
402
13,272
50,689
3,376
54,065
Total Salaries & Benefits
480,602
Other Direct Operatinq Expenses
(Note 11)
Communication Centre . .
Operational Support
RHQ Municipal Support
Vehicle Usage
Telephone
Detachment Supplies & Equipment
Accommodation
Uniform & Equipment. . . . .
Cleaning Contract
Mobile Radio Equipment Repairs & Maintenance
Office Automation - Uniform
Offìce Automation - Civilian
Total Other Direct Operating Expenses
874
3,1 06
6,901
27,720
3,894
1,823
2,023
4,039
'1,042
2,721
4,823
371
59,336
2014 TotalActual Gross Policing Cost. . . . . . . .
Revenues Collected on Behalf of the Municipality
Provincial Services Usage.
539,938
(3,375)
( 1 5,550)
(Note 12)
(Note 13)
FINAL REGONCILED 2OI4 GOSTS
Less TOTAL AMOUNT BTLLED pER ESTTMATE
DIFFERENCE
SEMI-ANNUAL RECONCTL¡AT|ON CREDTT (if appticabte)
FINAL YEAR END REGONCILIATION AMOUNT
Page 65 of 131
$
$
$
$
$
521,013
553,596
(32,583)
14,103
(18,480)

Information Items (Part 1)

Transcription

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