administrative temporary use permit

ADMINISTRATIVE
TEMPORARY USE PERMIT
Wanderlust, LLC, Applicant, is hereby granted an Administrative Temporary Use Permit for
a Special Event to be beginning WEDNESDAY, JULY 2, 2014, and continuing through
SUNDAY, JULY 6, 2014 at the FANNY HILL, SNOWMASS MALL, BASE VILLAGE, AND
POKOLODI LODGE as the following activity:
WANDERLUST FESTIVAL
Applicant has complied with the procedures as specified in Section 16A-5-260 of the Town
of Snowmass Village Municipal Code. This administrative approval is for the period stated
above and it is subject to the Conditions, Operations Plan and Site Maps attached hereto.
Town of Snowmass Village
Community Development Department
________________________________
Julie Ann Woods, AICP/ASLA
Community Development Director
CC:
Town Council via Town Manager
Town Attorney
Town Clerk
Police Department
Snowmass-Wildcat Fire Protection District
Public Works Department
Transportation Department
Road Department
Solid Waste and Recycle Department
Group Sales
Snowmass Tourism
Parks, Recreation, and Trails Department
ADMINISTRATIVE TEMPORARY USE PERMIT
CONDITIONS OF PERMIT ISSUANCE
WANDERLUST FESTIVAL
JULY 2-6, 2014
A. Contacts, Location and Hours of Operation
1. Contact persons for this Ticketed 5-day event are:
•
Liza Schlang
Wanderlust, LLC
Phone: (916) 705-9417
•
Judd Kleinman
Allphases Productions
Office: (720) 304-9006
A more complete list of contacts is included in the Application/Operations Plan
attached as Attachment 1. Site Maps is attached as Exhibit A.
2.
The Wanderlust Festival is an event featuring a gathering of yoga teachers, music,
speakers, chefs and performances. The event is five (5) days long and tickets are
required to participate. Various Wanderlust-related activities will be taking place in
many areas of the Town, including Fanny Hill, Snowmass Mall, Base Village, and
Pokolodi Lodge.
3.
An estimated attendance between 800-1200 people is expected on any of the
festival days. The festival will take place July 2-6, 2014. Each days’ events are
scheduled to begin at 11:00 AM and continue through midnight each day.
4.
Throughout the event, temporary structures, including tents and a large “D’Om” will
be placed throughout Base Village, Fanny Hill, and the Snowmass Mall and will
house vendors and activities related to Wanderlust. A complete site map is
included in Exhibit A – Site Maps.
5.
The festival shall include a special, ticketed concert to be held on Saturday, July 5,
2014. This concert is subject to the terms and conditions of another Temporary
Use Permit (Attached as Attachment 2).
B. Authorization
1. The use of any privately owned property, including the location of any vehicles,
equipment or materials within said property, is not authorized without the express
written approval of the landowner. A copy of said approval(s) shall be forwarded to
the Town Planning Department prior to the commencement of this event series.
2.
Town or its designee (Police, Fire and/or Building Departments) can inspect each
venue area before, during or after the event to confirm that all conditions of this
permit are being met.
3.
No penetrations of concrete or other surfaces within the subject properties shall
occur without the express authority of the landowner(s) and Town Manager or
designee.
4.
No electrical or other utility connections may be made to existing facilities nor shall
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construction activities occur, without obtaining necessary permits or approval from
the Town Building Department (923-5524).
5.
All vehicles shall park only in the authorized public parking areas with the exception
those vehicles clearly needed by the Applicant and others on a continual basis of
during each event. No trucks, vans, trailers or other vehicles can be authorized to
park, load or unload within the Daly Lane cul-de-sac or area between the
Timbermill and Mountain Chalet buildings (fire lane). Any individual, group or
organization that fails to properly supervise and ensure that vehicles park only in
authorized areas may be restricted from future use of the facility or permit area.
C. General Conditions
1. Applicant is responsible for full and complete compliance with all applicable
Federal, State and Local laws and regulations in the production and management
of this special event series. Concerning smoking in public places, refer to Town
Ordinance No. 07-19.
2.
Applicant shall adequately supervise all aspects of the event to ensure
conformance with the terms and conditions of this permit.
3.
Applicant shall coordinate with the property owners and Town regarding scheduling
of events, set-up, take-down and any required maintenance and/or repair.
4.
Applicant shall promptly notify the Town Planning Department (923-5524) of any
additions, modifications or amendments to this permit or proposed use of the
subject property. Any such changes shall not be in conflict with the findings and
review standards relative to this permit and are not permitted without written
approval of the landowner(s) and Town Manager or designees.
5.
Certain refinements, modifications or amendments to the permit may be necessary
at the request of the Applicant, Town or in response to impacts, complaints or
concerns that were not apparent at the time this application was made. The Town
Manager or designee may authorize any such changes, provided they are not in
conflict with the findings and review standards relative to this administrative
temporary use permit.
6.
The event shall not generate debris, excessive noise, traffic or congestion, and
shall not unreasonably affect neighboring residences, accommodations,
businesses or surrounding property.
7.
Any vendors are to have a Town Business License or obtain a Vendor’s License
from the Town Clerk’s Office (923-3777) prior to the start of this festival.
8.
Overnight camping by festival-participants on Fanny Hill, in parking lots or other
areas in Town is prohibited.
9.
All affected areas shall be restored to their pre-event condition promptly at the
conclusion of the event. Any damaged sprinklers, landscaping, or other material
shall be repaired or replaced at Applicant's expense, to the satisfaction of the land
or property owner, within fourteen (14) days of the event unless other
arrangements are made. Town property shall be restored or replaced to the
satisfaction of the Town Manager or designee.
10. Concerts affiliated with other special events during the Summer 2014 Season shall
require separate Temporary Use Permits to be filed by their respective applicants
due to extraneous impacts to the town not addressed in this Temporary Use
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Permit. The concert associated with this event is subject to the terms and
conditions of the Wanderlust Festival Concert Administrative Temporary Use
Permit (Attachment 2).
D. Police and Fire Departments
1. All requirements of the Town Police Chief (923-5330) and Snowmass-Wildcat Fire
Chief (923-2212) and/or designees, whether imposed prior to or during this event,
must be satisfied and shall be considered conditions of this permit.
2.
The Town is not responsible for security or traffic control at any activity related to
Wanderlust, excluding the concert on Saturday, July 5, 2014. Applicant must make
appropriate security and traffic control arrangements and shall coordinate with the
Town Police Chief.
3.
A tent permit or approval of the Fire Chief must be obtained for any and all tents or
canopies prior to the event. The existing facilities should be checked to ensure
there are adequate exits and all other life/safety requirements are addressed.
4.
No chairs, tables, benches, platforms, booths, tents, canopies, vehicles, equipment
or other material of any kind shall be permitted within established fire lanes (24’-0”
minimum width and 13’-6” minimum height clearance) without the express
authorization of the Snowmass-Wildcat Fire Chief or designee, who must approve
all structure locations prior to the commencement of any event. Access ways from
the slope to the Snowmass Mall shall be in place. No vehicles may be parked at
the slopeside end of the Snowmass Mall.
E. Animal Services Department
1. All requirements of Town Animal Services (923-5330), whether imposed prior to or
during this event series, must be satisfied and shall be considered conditions of this
permit.
2.
No person shall knowingly leave or store any refuse, food product, pet food, grain
or salt in a manner that would constitute a lure, attraction or enticement of wildlife.
Failure to comply with these provisions may result in penalty assessments pursuant
to Snowmass Village Municipal Code Section 7-161.
3.
Dogs are welcome in a designated areas within the event area. Pet owners are
responsible for picking up and properly disposing of their animal’s solid waste. No
dogs are allowed within the Fanny Hill venue and no animals shall be left
unattended outside the venue or in parked vehicles during any part of the event.
F. Security and Emergency Services
1. Applicant is required to provide adequate security staff where needed. Security
personnel are to be stationed on-site from 5:00 PM-12:00 AM, Sunday.
2.
Emergency medical services shall be summoned by dialing 911.
3.
Any vendor tents that serve food or contain ovens and/or burners, or other cooking
equipment shall be required to have a Class K fire extinguisher within their tent.
4.
Applicant is responsible for the regulation of all entrances and exits throughout the
duration event.
G. Parking, Transportation and Signage
1. Event parking may be available in the free numbered Village Parking Lots
(excluding the timed or permit lots). Upper/lower Lot 1 is not available for event
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parking due to Blazing Adventures’ staging area.
2.
Additional parking may be available at the Town Park (Rodeo) Lot and Base Village
garage in Town or at the Highway 82/Brush Creek Intercept Lot. Applicant is
responsible for adequately monitoring all parking areas.
3.
Parking along Town roadways or in non-designated parking areas is prohibited and
may result in the ticketing or towing of vehicles.
4.
Shuttle service from the Town Park (Rodeo) parking lot shall be coordinated with
the Town Transportation Department (923-2543) if necessary. If the Town
Transportation Department is unable to provide service, Applicant shall be
responsible for providing the necessary shuttle service.
5.
Public transportation is provided by Town Shuttles and RFTA buses and will be
operating on special services if needed. Shuttles within the Town and RFTA bus
service between Snowmass Village and Aspen are free. Fare-service is provided
by RFTA to Down-valley destinations.
6.
The “Skittles” Lift is scheduled to operate normal summer hours from 10:00AM to
10:00PM each day during the event, connecting Base Village and the parking
garage with the Snowmass Mall. Should extra “Skittles” services be required,
Applicant shall be responsible for coordinating this with Aspen Skiing Company.
7.
Location of any temporary directional signage and electronic variable message
signs shall be coordinated and approved by Town Police (923-5330) and Town
Road Department (923-5110). If temporary signage is to be installed, Police and
Road Departments need to be contacted well in advance of this event.
H. Public Health, Sanitation and Safety
1. Smoking is prohibited at Outdoor Public Places with the exception of specifically
designated “Smoking Permitted Areas” that must be clearly marked and delineated
and posted. For complete regulations refer to Town Council Ordinance No. 19,
Series of 2007.
2.
Applicant shall coordinate with the Aspen/Pitkin County Environmental Health
Department regarding any activities involving food service and is responsible for
satisfying all applicable health code and sanitation regulations, including adequate
hand wash stations. Free purified water should also be available.
3.
There are to be an appropriate number of portable toilets, ADA portable toilets and
hand-washing stations located at the event site. All porta-potties are to be well
maintained and shall be cleaned on a regular basis throughout the event.
Additional restroom facilities may be available in the Snowmass Mall and Base
Village.
4.
Trash cardboard receptacles and recycling bins are to be placed throughout the
event area including all exit points. The bins are to be emptied when full. Trash
that is collected shall be deposited into Wildlife Resistant Refuse Containers* or
deposited into a dumpster that is removed to an appropriate disposal site at the end
of each evening’s activities. Outdoor special event sites must be kept free from the
accumulation of refuse edible by wildlife.
*Definition: Wildlife Resistant Refuse Container means a fully enclosed
metal container with a metal lid. The lid must have a latching mechanism
that prevents access to the contents by wildlife. Wildlife Resistant Refuse
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Containers must be approved by the Police Chief and Public Works
Director.
I.
5.
Applicant is responsible for ensuring proper disposal of trash within the event site,
Snowmass Mall and all event parking lots (Village Numbered Lots, Fanny Hill, and
Base Village garage) after each day of the event.
6.
Solid waste collection, recycling and removal shall be coordinated with the Town
Solid Waste and Recycle Department (923-5110) and/or contracted with an
appropriate private company.
7.
All cables, wires, equipment and material shall be covered, concealed, secured
and/or located in such a manner that event participants will not be placed at risk
and the general public’s health, safety or welfare will not be adversely affected.
8.
Any lighting and amplification shall be directed and focused so not to adversely
affect surrounding residences, condominiums or businesses. Adequate lighting
shall be provided when necessary for nighttime egress.
Liquor Control
1.
No special alcohol permit has been authorized for this event. Alcohol may not be
taken outside of designated areas, pursuant to applicable federal, state and local
laws. (Concerning alcohol consumption for the concert on Saturday, June 5, 2014,
please refer to Attachment 2)
J. Insurance and Liability
1. At all times during the term of this permit Applicant shall maintain in full force and
effect a comprehensive public liability insurance policy. The amount of insurance
and extent of coverage shall be established by the property owners whose land is
being used for all areas of this event. If at any time during the term of this permit
the Applicant's insurance coverage lapses, is canceled or suspended, this permit
shall automatically terminate and the Applicant shall cease operations hereunder.
A copy of the Liability Insurance with the Town listed as Additional Insured shall be
forwarded to the Town Planning Department.
2.
Applicant agrees to indemnify and hold the Town harmless from all cost, loss,
damage, expenses (including attorney and expert fees) and claim of liability of any
and every kind (collectively “Claims”) that may arise as a direct result of activities
that the Applicant is engaged or over which the Applicant has control with respect
to the use of the above described property pursuant to this permit. The foregoing
shall obligate the Applicant to defend any claims, suits or other proceedings naming
the Town as a defendant on any claim that may arise as a result of the use of the
above described property pursuant to this permit or the activities authorized under
this permit.
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3.
Attorney Fees. In the event litigation is necessary to enforce the rights of the Town
under this Agreement, the Town shall be entitled to reimbursements of its reasonable
attorney fees and costs of suit, actually incurred in the litigation, as part of its judgment
or award.
4.
Violation of any term or condition of this permit by the Applicant, its agents or
employees shall subject the permittee to the penalties set forth in Section 1-72 of the
Municipal Code. In addition, where probable cause exists to suspect that a violation
of any term or condition of a temporary use permit will pose a threat to public health,
safety or welfare, the Chief of Police is hereby authorized to revoke a temporary use
permit and to require that any activity authorized thereby cease and desist
immediately.
Attachments:
1-Application/Operations Plan
2-Wanderlust Festival Concert Temporary Use Permit
Exhibits:
A-Event Site Maps
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