a User`s Guide - Cook County Clerk of the Circuit Court

 END USER GUIDE Law Division – Commercial Litigation Pilot Program Rev. 09.30.2010 This end user guide has been skillfully created by smarTECH.net through meetings with the Clerk of the Circuit Court of Cook County and Online Information Services. eFiling Help Desk: 312.603.HELP (4357) Page 2
Table of Contents Introduction: ................................................................................................................................... 6 Registration..................................................................................................................................... 7 New User Registration ................................................................................................................ 7 Account Type Selection............................................................................................................... 8 ARDC Number Retrieval.............................................................................................................. 9 Verification Code Entry ............................................................................................................. 10 Registrant Information.............................................................................................................. 11 Registration Confirmation......................................................................................................... 13 Email Confirmation ................................................................................................................... 14 Account Verification ................................................................................................................. 15 Log in:............................................................................................................................................ 16 Registered User Login ............................................................................................................... 16 Home Page .................................................................................................................................... 17 Fee Schedule ................................................................................................................................. 18 Clerk’s Fee Schedule ................................................................................................................. 18 Email.............................................................................................................................................. 19 Email Notifications .................................................................................................................... 19 Search a Filing by Litigant’s Name ................................................................................................ 20 Search Filing by Name............................................................................................................... 20 Name Search Results ................................................................................................................ 21 Search a Filing by case number..................................................................................................... 22 Search by Case Number ............................................................................................................ 22 Payment History............................................................................................................................ 23 Payment History for all Cases Filed........................................................................................... 23 eFiling Help Desk: 312.603.HELP (4357) Page 3
Payment History Search Results ............................................................................................... 24 Payment History Details Link .................................................................................................... 25 Update Accounts:.......................................................................................................................... 26 Update Accounts Links.............................................................................................................. 26 Update Personal Information ................................................................................................... 27 Change Email Address............................................................................................................... 28 Change Password...................................................................................................................... 29 Change Alternative Emails ........................................................................................................ 30 Manage Personal Payment Accounts: ...................................................................................... 31 Select Recurring Party Type ...................................................................................................... 35 Create Individual Recurring Party ............................................................................................. 36 Create Business Recurring Party............................................................................................... 37 Initiate Complaint: ........................................................................................................................ 38 Initiate Complaint ..................................................................................................................... 38 Add Plaintiff .............................................................................................................................. 39 Choose Plaintiff ......................................................................................................................... 40 Defendant’s Service Type ......................................................................................................... 41 Add Defendant.......................................................................................................................... 42 Case Information Type.............................................................................................................. 43 Case Information....................................................................................................................... 44 Document Type......................................................................................................................... 45 Upload Complaint Document ................................................................................................... 46 View Complaint Document ....................................................................................................... 47 Filing Summary.......................................................................................................................... 48 Filing Fees Summary ................................................................................................................. 49 File & Pay Filing Fees................................................................................................................. 50 Credit Card Receipt ................................................................................................................... 51 eFiling Help Desk: 312.603.HELP (4357) Page 4
eFiling Receipt........................................................................................................................... 52 Home Page with Case ............................................................................................................... 53 Filing a Pleading ............................................................................................................................ 54 File an Appearance.................................................................................................................... 54 Search Case Number................................................................................................................. 56 Verify Case Information ............................................................................................................ 57 Choose Party(s) to File Appearance.......................................................................................... 59 Upload Document(s)................................................................................................................. 60 Review Appearance Summary .................................................................................................. 61 Review Filing Fees ..................................................................................................................... 62 Payment .................................................................................................................................... 63 Credit Card Receipt ................................................................................................................... 64 eFile Receipt.............................................................................................................................. 65 eFiling Help Desk: 312.603.HELP (4357) Page 5
INTRODUCTION:
Electronic Filing (eFiling) provides an opportunity for attorneys and/or pro se litigants to efficiently upload and file court documents with the Circuit Court of Cook County through the Internet using a standard web browser. Attorneys, as well as the individual registered to file the documents, can access previously filed documents through the website. eFiling Help Desk: 312.603.HELP (4357) Page 6
REGISTRATION
All users must register before electronically filing a case. New User Registration
Figure 1: Registration Screen o As a new user, click on the “Register” text link above the disclaimer, to register as a new user or as a self‐represented litigant. o A valid email address is required for registration. eFiling Help Desk: 312.603.HELP (4357) Page 7
Account Type Selection
Figure 2: Account Type Selection Screen o Select an account type. Two options: o Attorney o Representing Yourself (Pro Se) o If registering as an attorney, an ARDC number is required. o If unaware of your ARDC number, click on the link next to the ARDC field. eFiling Help Desk: 312.603.HELP (4357) Page 8
ARDC Number Retrieval
Figure 3: ARDC Retrieval Screen o A pop‐up will appear with the contact information for ARDC retrieval. eFiling Help Desk: 312.603.HELP (4357) Page 9
Verification Code Entry
Figure 4: Verification Code Screen o Enter the verification code. Note: It is case sensitive. o Click on the next button to proceed. Field Name Account Type ARDC Verification Code Enter Verification Code Description This field differentiates between an attorney or a pro‐se filer. This is a unique number assigned to each attorney from the Attorney Registration and Disciplinary Commission. A captcha is a type of test used to ensure that the response is not generated by a computer. Enter the captcha as seen on the screen. It is case sensitive. This code is used to prevent hackers from gaining access to the system. eFiling Help Desk: 312.603.HELP (4357) Page 10
Registrant Information
Figure 5: Registrant Information Screen Field Name First Name Middle Last Name Suffix Address City Description Enter the first name as it appears on the attorney’s ARDC card that was provided by the State of Illinois Courts. A suffix provides additional information about the person. Enter the suffix that follows a person’s full name. Enter the location of the attorney’s home or office. eFiling Help Desk: 312.603.HELP (4357) Page 11
Phone Fax Firm User Id Email Retype Email Password Cc: Terms & Conditions Enter the 10 digit number assigned by the local phone company. Enter the 10 digit number assigned by the local phone company. This field is optional; enter the law firm associated with. Create a unique sequence of characters as to identify oneself when logging into the system. User Id is a one‐minimum and eight maximum character field. Enter an electronic mail address where you wish to receive email notifications. Retype email address to confirm the email was not typed in incorrectly. To prevent others from using your account via your user id, create a password. Passwords must be six‐characters with at least one number. A password allows you and only you to access the computer system through your user id. Enter the email addresses of individual(s) that you would want to receive a copy of email notifications received from the court. Check the checkbox stating agreement and review of the specifications and provisions provided by the court in using the electronic filing application. o It is required to acknowledge the terms and conditions. o As an optional benefit, individuals may be carbon copied (cc:) as to inform them of any notices sent by the court. Note: Correspondence will be sent as email notifications for all transactions concerning your cases. o Click on the Finish button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 12
Registration Confirmation
•
•
Figure 6: Registration Confirmation Screen To confirm your registration, click on the confirmation link contained within the email sent by the Circuit Court. Note: One cannot log into the eFiling system, until this step is completed. eFiling Help Desk: 312.603.HELP (4357) Page 13
Email Confirmation
Figure 7: Email Confirmation Example o The above figure is an example of the confirmation email sent by the Clerk of the Circuit Court’s Office. o Confidential eFiling information will be displayed on this notification. o Click on the link at the bottom of the message to confirm registration. eFiling Help Desk: 312.603.HELP (4357) Page 14
Account Verification
Figure 8: Account Verification Screen o Verify the account information. o Note: Print this page for your records. o Click on the bottom button to finalize registration. eFiling Help Desk: 312.603.HELP (4357) Page 15
LOG IN:
Registered User Login
Figure 9: Login Screen o Enter User ID and Password to login. o If the password is unknown, click on the Forgot Password link within the log in box. eFiling Help Desk: 312.603.HELP (4357) Page 16
HOME PAGE
Figure 10: Home Page Screen o After logging in, the first page displayed is the Home Page. o This page will display the last five filings and emails for the individual logged in. o On the right side of the navigation bar, there are the following links: o Fee Schedule o Email o My Account eFiling Help Desk: 312.603.HELP (4357) Page 17
FEE SCHEDULE
Clerk’s Fee Schedule
Figure 11: Fee Schedule Screen o The fee schedule link directs one to the Clerk’s website and displays all related filing fees. o The fee schedule is a list of statutory fees that the Clerk’s Office must charge for services. eFiling Help Desk: 312.603.HELP (4357) Page 18
EMAIL
Email Notifications
Figure 12: Email Notifications Screen o The email link tracks all email notifications sent to the Filer’s personal email by the Clerk of the Circuit Court’s Office. Field Subject Case Number Date Description Subject line describes the email. The case number is the number assigned to a case once it has been approved by the Clerk’s Office. This case number is a number in which the Clerk’s office tracks an individual case through the court system. This is the date and time the case was accepted by the Clerk of the Circuit Court’s Office. eFiling Help Desk: 312.603.HELP (4357) Page 19
SEARCH A FILING BY LITIGANT ’S NAME
To search a filing by party name click on the following Navigation Bar links: My Account > My Filings > Search Name. Search Filing by Name
Figure 13: Search Filing by Name Screen o This feature allows users to search the database by name for cases that have been filed by the filer. o Enter Party Name, choose party, and select the total number of name results to display per page. o Click on the Search button to get search results. eFiling Help Desk: 312.603.HELP (4357) Page 20
Name Search Results
Figure 14: Name Search Results Screen Field Description The name of the person one is trying to locate a case number for. This is the division where the case was filed. The Division could be the Municipal Division, Law Division, Suburban Municipal Division, etc. This is the case number stamped on the document when a filing has been accepted by the Clerk of the Circuit Court’s Office. Each case filed is given a unique number. The case number consists of the following format: Year of filing, the Division where the case was filed, and a six digit number (012345). This field identifies the type of party involved in the case. The party type identifies whether the name you are searching for is either the Plaintiff or Defendant in the case. Name Division Case Number Party Type eFiling Help Desk: 312.603.HELP (4357) Page 21
SEARCH A FILING BY CASE NUMBER
To search a filing by case number, click on the following Navigation Bar links: My Account > My Filings > Search Case. Search by Case Number
Figure 15: Search Filing by Case Number Screen o This feature allows the filer to search the database for specific case numbers filed by the filer. o Enter a Case Number and select the total number of case results to display per page. o Click on the Search button to get search results. eFiling Help Desk: 312.603.HELP (4357) Page 22
PAYMENT HISTORY
To view the Payment History of all the cases filed, click on the following Navigation Bar links: My Account > Payment History. Payment History for all Cases Filed
Figure 16: Payment History Screen o The payment history screens displays all the payments made for cases charged to filer’s account. This is very useful when assessing fees for a specific case or for bookkeeping history. o Enter the Start and End Dates and Case Number. o Click on the Search button to get search results. eFiling Help Desk: 312.603.HELP (4357) Page 23
Payment History Search Results
Figure 17: Payment History Search Results Screen Field District Division Case Number Amount Style Date Filed Details Description The case was filed in a specific area of jurisdiction. This is the division where the case was filed. The Division could be the Municipal Division, Law Division, Suburban Municipal Division, etc. This is the case number stamped on the document when a filing has been accepted by the Clerk of the Circuit Court’s Office. Each case filed is given a unique number. The case number consists of the following format: Year of filing, the Division where the case was filed, and a six digit number (012345). The total dollar amount of the filing fees charged per case. The Style is case name or title of the case. The date the case was accepted by the Clerk’s Office or the date the case was submitted. Click on the link to view the Credit Card Receipt which displays the fees in more detail. eFiling Help Desk: 312.603.HELP (4357) Page 24
Payment History Details Link
Figure 18: Payment History Details Link Screen o Credit Card Receipt displays the filing fees in more detail. o Each case filed has additional add on fees that are charged to the filer statutorily. To inform the filer of these charges, they have been itemized and given a grand total for the filing. eFiling Help Desk: 312.603.HELP (4357) Page 25
UPDATE ACCOUNTS:
To view the Update Account links below, click on the following Navigation Bar links: My Account > Update Accounts. Update Accounts Links
Figure 19: Links Screen o
The system will lead you to the update region were you can change any of the following account information: o
Update Personal Information o
Change Email Address o
Change Password o
Change Alternative Emails o
Manage Personal Payment Account o
Recurring Parties eFiling Help Desk: 312.603.HELP (4357) Page 26
Update Personal Information
Figure 20: Update Personal Information Screen o The user may update any information that might have changed due to, but not limited to; a change of work location, a change in fax number, or phone number, etc. o The following personal information can be updated: o First Name o Middle Name o Last Name o Address o Phone & Fax numbers o Firm Name o Firm User Type o Click the Submit button to store the information updated. o Click the Cancel button to terminate any changes. eFiling Help Desk: 312.603.HELP (4357) Page 27
Change Email Address
Figure 21: Change Email Address Screen o Enter an updated email address. o It is imperative that the filer’s email address be current. Without the current email address, the filer will not receive notification of their cases by the courts. This lack of notification can result in your case being dismissed by the courts. eFiling Help Desk: 312.603.HELP (4357) Page 28
Change Password
Figure 22: Change Password Screen o Occasionally, the user might want to change his/her password for security reasons, such as; someone saw what you typed, or just a precaution. To achieve this, the user will key in their current password. This is used to inform the system that the user is you. You will then key in a completely different password and then retype that new password to confirm that they are exact. o Click on the Submit button to save changes. o Click on the Cancel button to terminate changes. eFiling Help Desk: 312.603.HELP (4357) Page 29
Change Alternative Emails
Figure 23: Change Alternative Emails Screen o The Carbon Copy feature allows other users (such as an assistant, paralegal, etc) to have email notifications sent to them by the court. Add or update the email addresses. o This function allows the filer to change any of the carbon copy recipients due to transfer of staff, the staff member retired, left the firm, etc. eFiling Help Desk: 312.603.HELP (4357) Page 30
Manage Personal Payment Accounts:
Figure 24: Setup Credit Card Account Screen o Create an account type for the eFiling application. One can create multiple accounts and select between a credit card or a checking account to make eFiling payments. o Setup a credit card payment account: o Select either the Visa, MasterCard, or Discover account type o Enter name, address, phone number, email address, and an account reference for this account type o Enter in the credit card number, CVV2/CID, and expiration fields o Click the Submit button to complete account setup eFiling Help Desk: 312.603.HELP (4357) Page 31
Figure 25: Credit Card Account Confirmation Screen o A summary of the account created is displayed. o Additional accounts may be created by clicking on the ‘Add New Account’ button and repeat the above procedures or click on the cancel button to return to the Home Page. Field Account Reference Account Number Type Pencil Icon Red “X” Description The account reference is an identifier used by the filer to define a payment account. This fields displays the last four digits of the numbers found on the credit card or checking account number. This field identifies the kind of payment method used, i.e., Visa, MasterCard, Discover or ACH. Click on link to update existing payment account information. Click on the Red X to permanently delete the payment account. The function of the “X” is to allow the user to remove a payment type for any reason, such as; the number typed in is incorrect, the account has been closed, Etc. eFiling Help Desk: 312.603.HELP (4357) Page 32
Figure 26: Setup Checking Account Screen o Setup a checking account payment account: o Select the Check account type. o Enter routing number, account number, and account reference. o Click the Submit button to complete account setup. eFiling Help Desk: 312.603.HELP (4357) Page 33
Figure 27: Payment Account Confirmation Screen o Multiple accounts can be used and stored for the eFiling application. o This feature allows the user to store multiple account types in the system for payment. eFiling Help Desk: 312.603.HELP (4357) Page 34
Select Recurring Party Type
Figure 28: Select Party Type Screen o Select the Recurring Parties link to create litigants frequently represented for various cases. o Select the type of litigant from the drop down menu item. o Business o Individual o Government o Other o Based on the type of litigant selected, the screen will change slightly. eFiling Help Desk: 312.603.HELP (4357) Page 35
Create Individual Recurring Party
Figure 29: Enter Individual Information Screen o Enter the following fields for Individual and Other Party Types: o First Name o Middle Name o Last Name o Suffix o Address o Phone o Email o Click on the Save Party Button to store party eFiling Help Desk: 312.603.HELP (4357) Page 36
Create Business Recurring Party
Figure 30: Enter Business Information Screen o Once party has been saved, the litigant created will be displayed on the right side of the screen. There is no limit to the amount of litigants to be filed. o These parties can be chosen at any time for a case, if filed. o Parties can be deleted by clicking on the Red X. o Enter the following fields for Business and Government Party Types: o Name o Address o Phone o Email o Click on the Save Party Button to store party eFiling Help Desk: 312.603.HELP (4357) Page 37
INITIATE COMPLAINT:
To initiate a new eFile complaint, click on the following navigation bar links: Complaints > File New Complaint > Law Division > District 1. Initiate Complaint
Figure 31: Complaint Filing Screen o The system will display the division and district to be filed. o As an example, this guide will demonstrate filing a case for the 1st District for the Law Division. o Click on District 1 link to display the complaint initiation screen. eFiling Help Desk: 312.603.HELP (4357) Page 38
Add Plaintiff
Figure 32: Add Plaintiff(s) Screen o Choose a party type from the four drop down options. o If an Individual is selected, enter in the first, middle and last name. o If a Business or Government party type is selected, only the company name will be required. o Each litigant created will be displayed on the right side of the screen. There is no limit to the amount of litigants to be filed. o Click the Save button to store the plaintiff information. eFiling Help Desk: 312.603.HELP (4357) Page 39
Choose Plaintiff
Figure 33: Choose Plaintiff Screen o A Plaintiff may be added by selecting from the Choose Party drop down. o Highlight the name of the litigant and click the Save Plaintiff button. o Click the Next button to add a Defendant(s). eFiling Help Desk: 312.603.HELP (4357) Page 40
Defendant’s Service Type
Figure 34: Service Type Screen o Choose “Service Type” to serve defendant. There is an option to have the summons delivered to the Sheriff’s Office with associated fees. o Fill in all the required fields with an asterisk (*). Field information will vary depending on the party type chosen. o Each litigant created will be displayed on the right side of the screen. There is no limit to the amount of litigants that can be filed. eFiling Help Desk: 312.603.HELP (4357) Page 41
Add Defendant
Figure 35: Add Defendant Screen o Once the information is entered for the Defendant, click on the Save Defendant button. Note: If the summons service type is selected for the Defendant, it is necessary to provide their address of residence. o Click on the Next button to continue. eFiling Help Desk: 312.603.HELP (4357) Page 42
Case Information Type
Figure 36: Case Type Screen o Select the Case Type. For the purposes of this case, we’ll choose, Breach of Contract. o In the scope of this project, there are eight case types for Commercial Litigation. eFiling Help Desk: 312.603.HELP (4357) Page 43
Case Information
Figure 37: Case Information Screen o Once a case type is selected, then select a jury demand. This can be either a 6 person Jury, 12 person Jury or none. o In the Ad Damnum field, enter the amount sought in the case. If the Ad Damnum is not known, click on the checkbox: “Exceeds Minimum Requirements”. This informs the system that the minimal $30,000.00 jurisdictional requirements for the Law Division are upheld. o Enter the total number of Plaintiffs and Defendants for each field. The system will verify the total number of plaintiffs and defendants created for this case. o Click on the Next button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 44
Document Type
Figure 38: Upload Document Type Screen o Select document type to upload. Note: The Cover sheet and summons are automatically generated. o Click on the Browse button to retrieve the document to be uploaded. o All documents must be in a PDF format. o Click on the Upload Document button to attach and save the document to this case. eFiling Help Desk: 312.603.HELP (4357) Page 45
Upload Complaint Document
Figure 39: Upload Document(s) Screen eFiling Help Desk: 312.603.HELP (4357) Page 46
View Complaint Document
Figure 40: View Document Screen o Attachments can be viewed by clicking under the title link for the document. Documents can also be deleted by clicking on the red X. o Select the Next button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 47
Filing Summary
Figure 41: Filing Summary Screen o Review the case information. o Click the Next button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 48
Filing Fees Summary
Figure 42: Filing Fees Summary Screen o Review the case filing fees. o Click the Finish button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 49
File & Pay Filing Fees
Figure 43: File & Pay Filing Fees Screen o Enter a billing reference and select a payment account from the drop‐down payment options field. o The “Billing Reference” is a feature used for internal operations, such as case number or client name. o Click the Submit Payment button to submit payment. eFiling Help Desk: 312.603.HELP (4357) Page 50
Credit Card Receipt
Figure 44: Credit Card Receipt Screen o Review the credit card receipt. o Click the Continue button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 51
eFiling Receipt
Figure 45: eFile Receipt Screen o Review and print the eFile receipt for your records. o Click on the Continue button to finalize the electronic filing and submission to the Clerk’s Office. eFiling Help Desk: 312.603.HELP (4357) Page 52
Home Page with Case
Figure 46: Home Page with Case Screen o The system redirects to the home page. As in this example, the case appears as one of the five most recently filed cases. o A case number and status of the case will be added once it’s been accepted by the Clerk of the Circuit Court of Cook County. eFiling Help Desk: 312.603.HELP (4357) Page 53
FILING A PLEADING
To file an Appearance, click on the following links: Pleadings > Law Division > District 1 > Appearance. File an Appearance
Figure 47: Filing an Appearance Screen o File an appearance on behalf of a client who was served. o To file an appearance, highlight the Pleading link on the left hand side of the navigation bar. Then highlight the Law Division, District 1, and Appearance links. eFiling Help Desk: 312.603.HELP (4357) Page 54
Field Name Description Last 5 Cases Filed Date Time The date and time the case was accepted by the Clerk’s office or submitted to the Clerk’s office The area of law that the case was filed in. The person who filed the case The person that the law suit is against. The type of case filed by the Plaintiff. The dollar amount sought by the plaintiff Division Plaintiff Defendant Description Ad Damnum Emails Subject Case Number Date The subject which describes what the email is about. A unique number assigned to each case filed with the courts. The date the cases was either accepted by the court or the date the case was submitted by the Plaintiff. eFiling Help Desk: 312.603.HELP (4357) Page 55
Motion Spindling
All users must register before electronically spindling a case.
New Motion Spindling
Figure 1: Home Page
o On your home page move the cursor to motions. A drop box will appear with
“File Motion and Spindle Motion. ” Select “Spindle Motion.” Select this option
for cases that have already had the supporting documents filed.
o To File a Motion, Please refer to the “Filing Pleading” section of this guide.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 1
Field Name
District
Division
Description
This field displays where the case resides
This field displays the area of law that the case is
being heard. In this example it is Law Division.
Case Number
This is the case number stamped on the document
when a filing has been accepted by the Clerk of the
Circuit Court’s Office. Each case filed is given
a unique number. The case number consists of the
following format: Year of filing, the Division where
the case was filed, and a six digit number
(012345).
Ad Damnum
This is the monetary value placed on the case at
time of filing
This informs the user of the type of action that was
last filed.
This column displays the date that the last action
occurred on.
This is a unique number given to each filing. It is
used to identify an individual document
This informs the filer the status of the filing.
Pending informs the filer the document has yet
been accepted by the Clerk’s office. Accepted
indicates that the case was accepted by the Clerk’s
office.
Description
Filed Date
Tracer Number
Status
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 2
Motion Spindling
Spindle Queue – Cases that have yet to be given a Spindled date
(Not Spindled)
Figure 2: Motion Filed Screen
o
o
The screen will then display all cases that have the supporting documents
electronically filed, but have yet to have a motion spindled. Please note the
Radio button that has the “Not Spindled” button highlighted. The cases listed do
NOT display Spindled date, Time or Call Number.
Please select the case that you wish to spindle and click on the “Spindle”
hyperlink.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 3
Field Name
District
Division
Description
This field displays where the case resides
This field displays the area of law that the case is
being heard. In this example it is Law Division.
Case Number
This is the case number stamped on the document
when a filing has been accepted by the Clerk of the
Circuit Court’s Office. Each case filed is given
a unique number. The case number consists of the
following format: Year of filing, the Division where
the case was filed, and a six digit number
(012345).
Motion Type
This informs the user of the type of motion that
was filed.
This is the date that was selected to have the
motion heard on the judge’s calendar.
Spindled Date
Time
Call Number
Calendar
Spindle
This is the time that was given for the case to be
heard on the judge’s calendar
This displays the sequence in which the case will
be heard on the judge’s motion call.
This is the calendar that the case was randomized
to upon filing of the case.
The filier will “Click” on this icon to begin the
process to have the case heard on a motion call.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 4
Spindle Queue – Selection of a case to set a Motion Spindled Date
Figure 3: Motion Filed Screen
o
Please click the “OK” button to continue the spindling process.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 5
Spindle Motion – Selection of a Motion Spindled Date
Figure 4: Select date for a Spindled Motion Screen
o
o
The system returns with the summary of the case selected. At the “Enter a
Spindle Date” box, Please click the calendar icon to select a date.
After selecting a date click the “Search Button” .
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 6
Spindle Motion – Selection of Next Available Motion Spindled Date
Figure 5: Return of Judges Schedule of Dates for Spindling of Motions Filing Screen
o
o
The system will return the next 3 available court dates that the judge has
available on his/her calendar.
From the available court dates displayed, please choose from one of the
available dates provided by the system and click the “Request Spindled Date”
button.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 7
Spindle Results – Spindled Receipt
Figure 6: Receipt of the Spindling of a Motion Screen
o
o
The system then returns with the receipt of the Spindling of the Motion date.
Please note that the system displays on the receipt the confirmation of the New
Spindled Date, Spindled Time and the Spindle Call (The sequence in which the
case will be heard) .
If you click the “Continue” button the system returns you to the original screen
to Spindled another case.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 8
Spindle Queue – Return to the Motion Filed Screen
Figure 7: Motion Filed Screen
o
o
The system now returns to the original Screen and will allow you to select
another case to Spindle.
If you are finished, please click on the “Home “button or Log off the system.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 9
Spindle Queue – Cases that have been Spindled for a Specific Date
(Spindled)
Figure 8: Motion Spindled Screen
o
This screen displays all cases that have been spindled. Note the Radio Button is
on Spindled. Each case displays the Spindled Date, Time and Call Number.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 10
Spindle Queue – Cases that have both Spindled and not Spindled cases
(Both – Spindled and Not Spindled)
Figure 9: Motion Filed and Spindled Screen
o
This screen displays both Spindled and non-spindled cases. Note the Radio
Button is on Both. Those cases that have NOT been spindled do not display the
Spindled Date, Time or Call Number.
eFil
eFiling Help Desk: 1.312.603.HELP (4357)
Page 55 - 11
Search Case Number
Figure 48: Case Lookup Screen o Enter the case number in the Case lookup box. The case number should be keyed in the following manner: The Century and year the case was filed (CCYY), the division code, and the 6 digit case number. For the purpose of this project, we are using division code “L” to represent the Law division. o Click the Find Case button to continue. eFiling Help Desk: 312.603.HELP (4357) Page 56
Verify Case Information
Figure 49: Review Case Information Screen o Verify information matches the case for which the appearance is being filed. o Click on the Next button to proceed with the filing of the appearance. o The following case information is displayed: o
Case Type o
Case filed on behalf of Government Agency o
Party Information eFiling Help Desk: 312.603.HELP (4357) Page 57
Field Name Case Number Description A unique number assigned to each case filed with the courts. The area of law that the case was filed. The type of complaint filed. The area of jurisdiction the case was filed. As a government agency, the filer will receive a reduced fee for filing on behalf of a Government Agency. Division Case Type District Filing on Behalf of Government Agency Parties: Party Number Party Name Attorney Address City Zip A unique number assigned to each litigant in the case. The name of the litigants involved in the case. The person that is representing a litigant in the case. The location where the litigant resides when case was filed. The city the litigant resides when case was filed. The zip code the litigant resides when case was filed. eFiling Help Desk: 312.603.HELP (4357) Page 58
Choose Party(s) to File Appearance
Figure 50: Select Party(s) Screen o Select the litigant(s) being represented and for which an appearance is being filed. o Click on the Next button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 59
Upload Document(s)
Figure 51: Upload Document Screen o Select the Document Type, upload the document for this pleading in a PDF format, and enter a description. o Note: There are several types of appearances to choose from, make sure the appropriate selection is made. o Click the Next button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 60
Review Appearance Summary
Figure 52: Review Summary Screen o Review the Appearance Information. o Click the Next button to proceed. Field Name Title Description Description The name of the document being filed. The narrative entered by the filer. eFiling Help Desk: 312.603.HELP (4357) Page 61
Review Filing Fees
Figure 53: Filing Fees & Fee Case Screen o Review the case filing fees. o Click the Finish button to proceed. Field Name Description Amount Description The line item of each filing fee being charged The dollar amount of the filing fee being charged eFiling Help Desk: 312.603.HELP (4357) Page 62
Payment
Figure 54: Payment Screen o Enter a billing reference (i.e.) K2345 and select a payment option from the Payment Option drop‐down list. o Click the Submit Payment button to proceed. Field Name Payment Amount Description The total amount of fees being charged for the filing An identifier used by the filer to define a payment. The type of payment being selected Billing Reference Select Payment Option eFiling Help Desk: 312.603.HELP (4357) Page 63
Credit Card Receipt
Figure 55: Credit Card Receipt Screen o Review credit card receipt and verify the fees assessed. o Click the Continue button to proceed. eFiling Help Desk: 312.603.HELP (4357) Page 64
eFile Receipt
Figure 56: eFile Receipt Screen o Review and print this eFile receipt for one’s records. o This screen contains a tracer number and summary of the filing. o Click the Continue button to finalize the electronic filing for this appearance. eFiling Help Desk: 312.603.HELP (4357) Page 65
These are the types of pleadings an attorney can file when representing a defendant: •
•
•
•
•
•
•
•
•
•
•
•
•
Appearance Jury Appearance Affidavit Answer Certificate Amended and Supplemental Filing Notice Motion Petition Stipulation Memorandum Request Miscellaneous Note: Repeat the same steps (Figures 48‐56), when filing the above pleadings types. eFiling Help Desk: 312.603.HELP (4357) Page 66