a passion for business efficiency

A PASSION FOR
BUSINESS
EFFICIENCY
ad ultima group
AD FLUENTEM: IT TO MATCH YOUR BUSINESS STRATEGY
Well-informed decisions about your IT investment
Fully up-to-date, competitive business processes
Pragmatic advice with practical step-by-step plans
AD ULTIMA: BETTER, AUTOMATED OPERATIONAL MANAGEMENT
Work more efficiently with added, better automation
Fully integrated with other processes and IT systems
An approach to match your company’s capacity for change
BRO CONSULTING: MORE CUSTOMER FOCUS
Better selling, with a shorter lifecycle and increased chance of success
Strategic sales, marketing and customer service, to help you grow
A personal approach to improve your company performance
Xandorra: lean product development
Optimize your product development and reduce your time-to-market
More recycling of successful methods, concepts and products
Easier international collaboration and manufacturing
WITH RESPECT FOR YOUR ORGANIZATION
Software makes life easier for your employees, more than ever before. You can use it to automate an
increasing number of tasks and process complex data faster. The complexity of your business needs be
regulated behind the scenes. Everything that your employees see has to remain relatively simple. Only then
can you expect them to work more productively, collaborate better, report intelligently, and optimize their
time and attention.
OUR EXPERIENCE CAN HELP YOU
We want to help your company become more efficient. We offer advice and help with implementation,
while ensuring intensive knowledge-sharing. We’re happy for you to take advantage our experience and
expertise, so that you can manage and modify your own ERP, CRM and PLM systems, if required.
ONLY WHAT YOU REALLY NEED
We also look at possibilities for improving the way your organization works. You can completely overhaul
processes all at once, or modify them in phases. We set priorities together so we can get started with what
you really need most. The software we use is flexible enough to adapt things one step at a time. This gives
you plenty of time to consider what to improve. For example:
• consolidate or improve your market position
• increase productivity, also between branches and departments
• improve your internal working methods
• reduce costs where possible
• improve quality and shorten delivery times
• know your clients and their needs better
• monitor your promotional campaigns more closely
• make your innovation processes visible
• automate your collaboration with clients and suppliers
IT DESIGNED FOR YOUR BUSINESS STRATEGY
Ad Fluentem provides advice and support to make your IT strategy future-proof, setting up important change processes or getting more out of your existing processes.
Our consultants help you by providing optimal supervision when you are short of time, knowledge or other
resources for your change processes. We help you on a strategic and operational level, and join you on the
work floor to implement the new situation where necessary. At the same time we always retain our independent perspective, so we can also be a sounding board for your ideas for the future.
We integrate ourselves in your company and its activities to help progress towards realistic objectives for
change. We take the tempo of your organization, and the sensitive issues that change brings with it, into
account. We improve and support your business processes by optimizing your IT systems. Together we
ensure that your company remains competitive and successful.
ALSO FOR SMALL IMPROVEMENTS
In today’s production and distribution industry, companies are always automated. And large automation
projects that demand at least eighteen months of your attention are a thing of the past. We are working
on improving your operational management in smaller steps more and more: redefining and speeding up
existing processes; automating new departments; providing more detail in your reports; automatically sharing extra information with clients, suppliers or a foreign branch; integrating a newly taken-over company as
quickly as possible; constantly reducing the amount of paperwork...
Our ten years of experience help us achieve better results faster. Clients choose to work with us partly because of our knowledge, but our understanding of your situation and commitment to your cause are also
decisive factors.
“Ad Fluentem helped us analyze and
update our business processes, including helping us design our new warehouse layout.”
Stijn Maricau
IT Executive at Demival
“With Ad Fluentem as project manager,
we’ve successfully implemented our
international ERP system.”
Lieven Coelus
CFO at Team Industries
WHAT YOU CAN EXPECT:
Better planning of your IT investments
Remain competitive and successful
Optimization of your existing systems
Fully up-to-date, competitive business processes
Adapt to your market conditions
Insight into your organization’s information requirements
A good customer information system
Optimize planning of your customer-oriented processes and management
Experienced supervision of your change processes
A roadmap for your IT investments
WHY CHOOSE AD FLUENTEM:
A strategic, solution-based approach
Independent advice in a language you understand, without technical IT jargon
Strategy and project supervision, possibly combined with implementation
We follow the evolution of technologies and market trends closely
An experienced sounding board for discussing all your plans
Pragmatic advice and practical step-by-step plans
ADFLUENTEM
IMPROVING BUSINESS PROCESSES
SOLERAS TESTIMONY:
Soleras Advanced Coatings was created after
the takeover of two separate industry peers by
an investment company. The resultant integrated organization had to switch to a new, central ERP system in the space of a year. It was a big
challenge to harmonize the different company
cultures and various business processes that
had developed over their past histories.
The company decided to migrate to Microsoft
Dynamics AX. Soleras asked Ad Fluentem for
advice in making the ERP project efficient and
budget-friendly. Their advisors looked critically
at existing processes and were in constant consultations with all levels of Soleras Advanced
Coatings employees. This led to a definition
of requirements and a conceptual design to
bridge the gap between the business language
of Soleras and the ERP software technical requirements.
Soleras Advanced Coating received very detailed documentation for all the processes
investigated by Ad Fluentem: what information
appears on invoices; when certain processes are
executed; approval procedures; authorizations
for sending out quotes up to a certain amount;
and so on. It was also determined whether each
workflow was automatic or still manual. “These
documents will continue to be very useful for a
long time, and are an important working document for the ISO certification, which we still
want to achieve worldwide,” says Plant Manager,
Ivan Van de Putte.
The preparation took a bit longer because of
Ad Fluentem’s detailed inspection, but this enabled us to then get to work in a very concrete
and accelerated way, and we had a very clear
plan for implementing the ERP system. Customization was avoided and no unnecessary
processes were transferred to the new organization.
.
“Outsiders can integrate themselves
better and be more neutral when
examining how we function at every
level.”
Ivan Van de Putte,
Plant Manager at Soleras Advanced Coatings
“We needed someone who would
actually be accountable to us, and not
just act in the name of the software
supplier.”
“Answering strategic questions first
leads to better decisions.”
Lieven Coelus
CFO at Team Industries
Benoit Strauven
CFO at van Hoorebeke Houtimport
WWW.ADFLUENTEM.COM
ERP PROJECTS AS PLANNED
Our experience of optimizing and automating production and distribution companies ensures we get to grips with your ERP project right from the very start. This helps
us provide solutions to improve your operational management. Your company will
evolve into an increasingly sustainable, growing organization.
Ad Ultima is happy to lead ERP projects according to your employees’ capacity for change and your organization’s need for change. In order to work more efficiently, we make a particular distinction between what
you definitely need and what other possibilities we might also be able to add.
HIGHEST POSSIBLE RETURNS
We also ensure that all components are fully integrated, so you don’t work with duplicate systems or data.
This all helps to increase the benefits of your ERP project. And because we use standard software that can
be expanded, your investment always retains its value.
Your employees will be happy to use your ERP system thanks to its user-friendly interface and the possibility
of making your own modifications. Perhaps you will want to quickly expand it with BI for extra reporting, or
CRM for better monitoring of marketing, sales and after-sales. More and more of our clients are also integrating software for document management and e-commerce in their ERP system.
Ad Ultima specializes in the following sectors:
• manufacturing
• project-based manufacturing
• distribution and service
• reverse logistics
“We chose to work with Ad Ultima
because they were the only company who could meet our demands
with standard Microsoft Dynamics AX
functions.”
Pierre van Steenberge
Managing Director at Hout van Steenberge
“The main advantage is the fixed
structure we have to follow, which
is something we initially saw as an
obstacle. Now we have fewer faults
and all information can be retrieved
very quickly.”
Alexander Deceuninck
CIO at Didak Injection
WHAT YOU CAN EXPECT:
Your company works more efficiently
No more duplicate data entry
Strengthen your competitive position
You achieve higher returns from your ERP projects
You will recognize trends and patterns faster and more easily in the reports
You also have convenient customer, supplier and subcontractor resource management
Microsoft Dynamics Sure Step guarantees the quality of your implementation process
Custom software: Ready2Benefit, UltimAX Suite
Microsoft Dynamics AX is user-friendly software that can always be expanded
WHY CHOOSE AD ULTIMA:
Expertise and good insights into the operation of distribution and production companies,
and the problems they encounter
Expertise in the optimization and automation of business processes
Your ERP system based on realistic and relevant objectives
Knowledge-sharing so you can manage and maintain your own ERP system
Annual inspection of your ERP system is possible, leading to an evaluation report with
concrete action items
Ad Ultima is financially sound with structured growth
We believe in a pragmatic and no-nonsense approach
An approach to match the size of your company
ADULTIMA
IMPROVING BUSINESS PRODUCTIVITY
HOUT VAN STEENBERGE TESTIMONY:
To support its growth better, Hout van
Steenberge decided to invest in management
software and further automate its internal processes. They wanted to be able to monitor
every step in the business process accurately,
and make it easier to collect information centrally. The new software also had to control the
production, transport planning and CRM system. Hout van Steenberge therefore opted
for Microsoft Dynamics AX ERP software, and
Visit reports, orders and quotations are entered
into the system straight away, and invoices are
sent out much faster too.
As well as automating the majority of business
processes, such as transport planning and stock
management, it’s also possible to look up very
detailed information much more quickly, calculate profits on several levels, and draw up reports very easily.
“We chose to work with Ad Ultima because
they were the only company who could
meet our demands with standard Microsoft
Dynamics AX and UltimAX Wood Suite
functions.”
Pierre van Steenberge,
Managing Director at Hout van Steenberge
asked Ad Ultima to implement it. Ad Ultima had
already successfully completed projects in the
wood sector and was able to realize the project with maximum use of standard Microsoft
Dynamics AX functions.
Barely five months after opting for Microsoft
Dynamics AX, the software was in full use at
Hout van Steenberge. Employees experience its
benefits on a daily basis. They can for example
see a full summary of every client’s status on a
single screen. Representatives see orders arrive
on their laptops in real-time, wherever they are.
“The system is very user-friendly and is helping us deal with an increasingly wide range of
products and stricter customer requirements
without any problems at all. The fully automated and optimized processes give us a better
overview of our business and we’re ready for a
new phase of growth. It will also be proven in
the future that Microsoft Dynamics AX was the
right choice. We should have made the change
sooner,” concludes Pierre van Steenberge
“It just clicked with Ad Ultima straight
away. They already had experience of
complex production environments like
ours. It’s easier to get reports out of
the system now.”
“The administrative work is much
faster and more accurate, partly
because we only have to enter
everything once.”
Luc De Maré
Business Improvement Director at CRH
Frederik Castelain
Managing Director at Rycobel
WWW.ADULTIMAGROUP.COM
EVEN MORE CUSTOMER FOCUS WITH CRM
Bro Consulting helps turn your company into an efficient, client-oriented organization. Your marketing communication, prospecting, sales and after-sales services
all run using uniform processes. This makes you consistent as a company, and more
reliable as a supplier. You can work in a more stable way and enjoy a higher level of
customer loyalty. More satisfied customers means more repeat sales, extra crossselling opportunities, fewer complaints, and positive word-of-mouth advertising.
To achieve this, Bro Consulting maps out your entire commercial process and integrates it in your CRM software. Depending on your situation and requirements, this can either be in your existing Microsoft Dynamics
AX software or in Microsoft Dynamics CRM, for example if you want to be able to use your software on the
move.
We offer a personal approach in which we automate your sales processes, including your marketing communication and after-sales services, in as practical a way as possible. We always use your customers and
their perspectives as the starting point: What is a client? How do we want to actively approach them? How
will we support them better? What else would they like from us?
All contacts with your clients and potential clients are fully documented, so you have a good overview of
your cost-of-sales, the results of your marketing communication, the efficiency of your after-sales and your
customer satisfaction. This enables you to make well-informed decisions about where you can invest or how
you can increase efficiency by modifying your processes.
WHAT YOU CAN EXPECT:
Optimization of your sales activities
Shorten your sales cycles and increase your success rate
Focus on the right opportunities to close deals faster and surpass your objectives
Control your sales processes with new, targeted marketing campaigns
Streamline your skills, better lead generation
Improved guidance for customer service employees
CRM which is flexible, easy to use and designed specifically for your company
Intuitive interface and integration with Microsoft Office software
Modifications and integration with other software is quick and easy
Installed on your servers or in a cloud as Microsoft Dynamics CRM Online
KPIs with flexible dashboards and data visualization
Real-time insights into your company’s operation
Improved company performance
WHY CHOOSE BRO CONSULTING:
We will automate your sales processes in a very practical way
Work with a young, dynamic and financially sound company with structured growth
First Microsoft Dynamics CRM certified partner in Belgium
You can rely on passionate, experienced colleagues
We strive for high levels of customer satisfaction
You receive personal attention
BROCONSULTING
IMPROVING BUSINESS RELATIONSHIP MANAGEMENT
INCAFIN TESTIMONY:
Incafin uses Microsoft Dynamics CRM Online
for managing its customer relations. Users can
save, find and share customer information very
quickly and easily. This is crucial in Incafin’s niche
market, where there’s lots of tough competition
and it’s essential to be efficient and follow up
quotes quickly and professionally. It increases
the opportunities for cross-selling.
Incafin employees used to record their customer details in all sorts of address lists, sometimes even still on paper. The growth of the organization made this method untenable. Now
all customer information is stored in a central,
online database. The various Incafin departments can always access the entire customer
database, product catalogue and pricelists via
an internet connection. They can include all this
information in a quote very quickly and easily,
also because the calculations are made automatically. Customers and potential customers
receive a more efficient service.
was made for producing quotes and a scanner
was added for business cards. The users also receive thorough training. Dynamics CRM Online
runs in the Microsoft datacenters so that Incafin
doesn’t have to invest in its own server infrastructure or back-ups. Microsoft guarantees
perfect security and maximum availability.
“We no longer have to go looking for information, and there’s no more risk of typos,” explains
Jan Masyn, Drain Renovation Techniques Head
of Department, Incafin. “In my department we
can now produce a quote in just half an hour
with Dynamics CRM; it used to take three times
as long.”
Bro Consulting supervised the Incafin’s switch
to Microsoft Dynamics CRM Online. A template
“In my department we can now produce a
quote in just half an hour with Dynamics
CRM; it used to take three times as long.”
Jan Masyn,
Drain Renovation Techniques Head of Department, Incafin
“A pragmatic and efficient approach,
with qualified and client-oriented
consultants! Bro Consulting helped
us a great deal with the professionalization of our commercial operations
and by automating a number of our
processes.”
Fabrice Williquet
Sales Manager at Ormit
WWW.BRO-CONSULTING.COM
LEAN PRODUCT DEVELOPMENT WITH PLM
When you think of ‘lean’, does your production department spring to mind? And
your logistics department? So doesn’t it make sense to also look at your product
development from a ‘lean’ perspective? It’s often possible to optimize more than you
think. You can benefit in particular from more formal development processes and
centralizing all communication between your teams. This can have various advantages: shorter time-to-market, fewer production faults, faster product cycles, more
commercially interesting product variants, and in particular better recycling of existing information.
Product Lifecycle Management helps you achieve lean product development. Xandorra works together with
you on projects like these, to map out all your important product development processes: R&D, engineering, sales, quality assurance and after-sales. Redefining these processes where necessary, and automating
them, ensures that the transition from R&D to engineering, and then to production and sales, runs much
faster and with fewer faults than before.
You will definitely benefit from a PLM project in the following situations:
• you develop complex products, often in one-off projects
• you work with globally distributed product development and production
• you have an extensive catalogue with an exceptional number of product variants
• you experience a lack of collaboration between engineering, production and sales
• you need to come up with innovations more quickly than your competitors
Innovation made easier
If your production company relies on being innovative, you can no longer do without PLM. We can help
you optimize your innovation process, and document it better, so that your time-to-market is dramatically
reduced. Improved management of your product development processes is crucial for being able to make
the most of your innovative powers.
“Using PTC Creo for engineering and
development means our designs are
ready 40 percent faster. The design
quality is better too.”
Erik Kooyman
Manager of Mechanical Engineering at MECO
Equipments Engineers
“The direct modelling approach of
PTC Creo works very quickly for us.
Even after lots of design changes,
everyone in the team can still work on
the models.”
Marten Verhoeven
Software Engineer at Van Beek
WHAT YOU CAN EXPECT:
Optimization of your product development process
More recycling of successful methods, concepts, modules and products
Shorter turnaround time with reduced time-to-market
Detection of design faults before production starts
Easier collaboration during product development, also with subcontractors and suppliers
Easier to design, produce and sell on an international scale
All your product-related information is available in one place
Easier to document and demonstrate your compliance
Faster integration of production company and unit takeovers
WHY CHOOSE XANDORRA:
Customer satisfaction is our top priority; every client is a reference client
We take all product development processes into account
We have excellent knowledge of PLM, and its integration with ERP, PDM and CAD
We pay particular attention to the human aspects of the change process
Our PLM software from PTC supports all CAD software
We always live up to our promises
LOGO XANDORA
XANDORRA
xxxxxxxxxxxxxxxxx
IMPROVING PRODUCT DEVELOPMENT
MECO EQUIPMENT TESTIMONY:
The collaboration between Xandorra and Meco
Equipment Engineers, part of the Besi Group,
started when Meco went looking for a partner
who could best support them in their use of PTC
Creo software. Meco was looking for a standard solution for its 3D version management
and wanted to include the ‘as-built’ information from the supplied machines in the original
designs.
in particular more standardization and modular
designs. The provision of a classification module within Meco’s PDM system was crucial. This
classification module is a standard plug-in for
PTC Creo, developed by Xandorra. The plug-in
helps reduce Meco’s costs, because more use is
made of standard modules and components in
the design.
.
Meco has been supplying high-quality plating
systems to all the major players in the semiconductor, connector, film and foil industry for
more than 30 years. Meco uses PTC Creo software in the design of its machines. Xandorra
ensures that this software is used in more and
increasingly better ways.
USING EXISTING SOFTWARE BETTER
For example, they check to make sure the operational cost of the software is kept at an acceptable level. Another important aspect is the
linking of Meco’s PDM system to the logistics
software. This was also achieved by Xandorra
on time and within the agreed scope, and completed to Meco’s full satisfaction.
In a subsequent project, Meco and Xandorra
optimized the automation further. This involved
“Engineering used to be a bottleneck
for the delivery time. But now we can
use the new software and modular
working method to improve operations and speed up production, which
reduces delivery times for clients.”
“Normally there are more than 20
mechanical engineers collaborating
on a single design, so we need good
integrated data management. We use
PTC Creo Elements / Direct Model
Manager.”
André Luttikhuis
R&D Engineer at Trioliet
Herman Houkes
Senior Application Engineer at Océ Technologies
WWW.XANDORRA.COM
ADULTIMA GROUP
ERP
PLM
ERP AND PLM INTEGRATION
You define the various Bills of Materials in your PLM system. This affects the efficiency of your entire supply
chain, managed by your ERP. Data about the design, production planning, delivery and installation are
gathered together by integrating your ERP and PLM systems.
This ensures:continuous process improvement
• faster starting of your production processes
• better quality production at lower costs
ERP AND CRM INTEGRATION
Your clients buy and use your products. Better understanding your client needs, how you can serve them
best, and what services you provide for them, increases their satisfaction. Higher customer satisfaction leads
to proven, linear growth. EPR gives you a view of your production; CRM gives you a view of your client.
A better view of your client ensures:
• more effectiveness from your sales people
• quantifiable marketing campaigns
• improvement in your customer satisfaction
CRM
STRATEGIC ADVICE
A GROWING GROUP OF BUSINESSES
Our turnover and personnel have more than trebled over the past five years.
Number of employees
Turnover (million euros)
Ad Ultima Group
The four independent companies in the Ad Ultima Group help you with process improvement and the automation of your product development, production, distribution, promotion, sales and after-sales.
We are the only organization in Benelux and France that offers this combination of services. Our advisors
supervise your entire production cycle, and production and sales processes, all at once. This saves you time
and enables you to work in a more integrated way. It also allows you to harmonize the various components
of your automation systems with each other. This makes your organization more efficient, profitable and
competitive.
VERY HIGH CUSTOMER SATISFACTION
Your satisfaction is all that matters to us, as our high level of customer loyalty proves. We are therefore constantly working to improve our employees’ skills and thoroughly evaluate our achievements. You can always
rely on us: our group has already undergone years of sustainable growth.
NO SURPRISES
We only work using proven methodology to guarantee efficiency and profitability during and after implementation. Your need for change or optimization is central. Every objective, which we define together, has
to be achievable. We also assess to what extent your employees are happy with the changes we are implementing. Frequent consultations help us build up a relationship based on mutual trust, so we can continue
to support your organization in the long term.
We have more than ten years’ experience as a service provider in Benelux and France, a solid partnership
with Microsoft and PTC, and the collective expertise of our team, all at your disposal. We’re here to provide
you with maximum support.
certificates
AMR Research Industry Certification
We received the ‘Advanced Industry Certification for Discrete Manufacturing with Microsoft Dynamics AX’
from AMR Research, a Gartner company. Our consultants’ specialist knowledge, our references, the solutions we offer, our project approach and customer satisfaction all had to be extensively tested before we
were awarded this certificate. We are the first company in Belgium and France to receive it.
Microsoft Gold Certified Partner
Microsoft Gold Certified Partner is the highest award within the Microsoft partner program. It recognizes
our intrinsic knowledge, and takes into account customer satisfaction, certified employees and new client
projects. We have Gold certificates for Microsoft Dynamics AX and Microsoft Dynamics CRM.
PRINCE2
PRINCE2 is a proven project management method for successfully completing your projects on time. The
certification and our employees’ knowhow ensure that you receive the services you expect from us, in
accordance with your quality standards.
PTC Authorized Training Partner
Our instructors are certified to provide PTC software training. We can use PTC training material for this,
and after the training you have access to our online training resources for one year. This means you have
completely up-to-date technology for the entire year.
PTC Value Added Reseller, Gold
Our Gold award within the PTC partner program is proof of our intrinsic knowledge, which takes into
account our customer satisfaction, the number of certified employees, and the required number of new
client projects. This certification provides you with all the assurance you need about our ability to conclude
projects successfully.
HEAD OFFICES
ad ultima group Belgium
Beneluxpark 7
B-8500 Kortrijk
T. +32 56 740 740
ad ultima group France
12 Place Saint-Hubert
F-59000 Lille
T. +33 3 59 56 06 72
ad ultima group netherlands
Rubensstraat 215
NL-6717 VE Ede
T. +31 317 419 164
[email protected]
WWW.ADULTIMAGROUP.COM