participation resource

PARTICIPATION RESOURCE
CLUB GUIDE 2016
2
CONTENTS
CONTENTS
2
INTRODUCTION
3
TYPES OF PARTICIPATION DAYS
5
HOW TO RUN A SUCCESSFUL CAMPAIGN
6
CLUB RESOURCES
8
FAQ’S
10
MARKETING
11
FUNDING & SPONSORSHIP
19
EVENT DAY
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POST EVENT
28
CONTACTS
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INTRODUCTION
This document outlines suggestions that BMX clubs can implement to assist them in promoting participation days, provides information about what clubs
can do on the day, and explains why participation days are important for all BMX clubs to be involved in.
WHAT ARE PARTICIPATION DAYS?
Participation days are events held by BMX Australia affiliated clubs as part of membership initiatives (membership drives) for attracting non-members to
the sport of BMX.
Any member from the general public can attend the BMX event and try the sport of BMX free of charge. Riders are covered under BMX Australia’s
insurance, as long as the club has applied to hold the event through BMX Australia and filled out the appropriate paperwork. If relevant paperwork is not
sent to BMX Australia then the cost to the club will be $100. For more information see page 28.
The club can order show bags that include the below for just $8.00 per bag (including GST and freight) which would retail at $50 per bag.
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BMX Hat
Coaching DVD
Wristband
Pen
Brochure
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WHY ARE PARTICIPATION DAYS IMPORTANT?
Increasing the number of members and participants in our sport is of key importance to our success. Our strength, as well as our diversity and impact of our
initiatives / events, is a result of the number of members that contribute and actively participate in our sport.
More members equals:
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Membership revenue
Volunteers to assist the club
Spectators
Greater funding pulling power
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Potential Sponsorships
Raising the profile of the Club
Greater awareness of sport in the local
area
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Keeping kids off the street
Community approach to the sport
DID YOU KNOW?
Statistics from your club’s membership, events and participation days can be extremely helpful when applying for funding or sponsorship. Documented
information can be attached to funding and sponsorship applications to paint a picture of who the club is.
Local councils and governments are always interested in boosting their economy through tourism. A key example is holding large State or National events
like the State Titles, National Series or National Championships.
The companies who you approach for sponsorship want to find out how many people they can potentially reach to promote their brand. This in turn will
provide benefits to club members and help build a relationship between sponsors and clubs for further negotiations on sponsorship opportunities.
For more information see page 20.
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TYPES OF PARTICIPATION DAYS
NATIONAL SIGN ON DAY
National Sign On Day is a national campaign organised by BMX Australia for three weekends in February each year.
The aim of the campaign is to reach people Australia wide who haven’t seen or experienced BMX before and hopefully
have them involved with the sport in the future.
BMX Australia invests in TV commercials, social media and promotional giveaways during the lead up to National Sign On Day to better publicise the event
and direct interest to clubs. As a club, you play a key role in the success of this campaign and the future of memberships for your club.
Click here for the Club Promotional Poster
COME & TRY DAY
Come & Try Days are held by the club all year at a time and date that suits the club. There are no limits as to how
many Come & Try Days a club can hold and we recommend that you hold 4 per year. Some clubs hold Come & Try
days the weekend after a large event like their State Titles.
Click here for the Club Promotional Poster
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HOW TO RUN A SUCCESSFUL CAMPAIGN
SUGGESTIONS FOR ENSURING YOUR CLUB RUNS AN EFFECTIVE AND FUN CAMPAIGN
Below are a few suggestions to assist clubs in running a successful campaign and getting information out to the public.
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Nominate a Coordinator for your club. This will help avoid double handling and also give States and BMX Australia a direct contact person.
Make sure all Coaches and Officials accreditations and BMX Australia memberships are valid.
Encourage your current members to bring friends and family along to try out the sport.
Involve some of your club’s riders in the day, they can partake in demonstrations as well as provide assistance with administration requirements.
The club could run a race meeting before or after the event to showcase what the sport is about.
Approximately one week before you intend to run a participation day;
- Prepare give away show bags for participants including as much information about your club as possible.
- Confirm all helpers for the day.
- Have marker cones and coaching equipment ready.
- Make sure First Aid kits are topped up and everything is in date.
- Contact BMX Australia with any last minute questions.
Have a briefing for all helpers involved at the start of the day to confirm everyone is fully informed about what is going to happen during the day.
Make sure details are taken for each participant. This will enable the club to build a database for future participation events, as well as help to
complete attendance lists of riders who participated which MUST be provided to BMX Australia.
Make sure track conditions are safe and suitable for riding.
Provide enough shade for riders and spectators to be comfortable.
Ensure all people involved in the day are well presented and friendly. Remember, this is the first time many people have been involved in the sport
so you want to give the kids, parents or older riders a good impression.
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TIPS FROM OTHER BMX CLUBS
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Start early with local advertising: newspaper, schools, council ‘Whats on guide’, community noticeboards, bike shops, shopping centres, banners.
There is a lot of leg work involved in getting information out to the community, but once it is all set up next year is a little easier.
Ask your experienced riders to wear club uniform and have them talking/explaining the sport to the children then provide a racing demonstration.
Don’t forget the parents! Engage parents and provide information on what is happening.
Remind participations to wear the correct clothing (long pants, long sleeve shirt etc).
Try to round up spare equipment – helmets, gloves, bikes for potential new members to borrow on the day.
Hold a basic bike maintenance workshop.
Have your local bike shop come and bring a bike in each size that riders could try.
Ask the local bike shop for discount cards for people who participate.
Promote the sport as a family fun day with a friendly atmosphere.
Have coaching sessions between 9am-12noon in age groups then finish with a sausage sizzle for lunch.
Try to get local Junior Elite, Elite or Olympians to attend the club’s participation day.
Have a structure/format for the day.
Have information on your club website or Facebook page for the best contact.
Don’t stress, the people who come on the day are there to have fun.
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CLUB RESOURCES
SUGGESTED CLUB PERSONNEL
To ensure Participation Days are run in a safe and fun environment, BMX Australia requires all tracks to have the following staff available for the day as a
minimum:
Coach - The coach as a minimum must hold a National Coaching Accreditation Scheme (NCAS) BeginnerBMX accreditation with a valid BMX Australia
Membership for on track activities and off track basic skills. Depending on the number of riders you expect depends on the number of coaches you will
require. BMX Australia recommends a coach rider ratio of 1:8 per group.
Officials x 2 - The officials must hold a National Officiating Accreditation Scheme (NOAS) Level 1 Accreditation with a valid BMX Australia Membership.
Gate Start Operator - A member of the club who has had experience with operating the gate start mechanism and who holds a National Officiating
Accreditation Scheme (NOAS) Level 1 Accreditation with a valid BMX Australia Membership.
First Aid – A member of the club who holds a valid First Aid certificate.
BMXA also suggests clubs have the following staff to make your club’s Participation Day a success;
Club Registrar - It is important for the registrar to be available for registration, especially if there are participants who are interested in joining the club.
Volunteers - To assist with the registration of participants, the number required will depend on the expected number of people attending. They will also be
able to assist with show bag distribution (only applicable if your club has ordered show bags).
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Club Committee - To allow prospective members the ability to meet those involved in the running of the club and to encourage new members; especially
parents of younger riders, to join the committee.
Riders from your club will be able to assist with general enquires and give a riders perspective to interested members.
Encourage current member families to attend the day. They can help out around the club as well as offer a great social atmosphere for the other mums and
dads on the day. They can answer parents’ concerns from a parent’s point of view.
Once you have confirmed that you have the required Coaches and Officials you can forward your application to hold a Participation Day to BMX Australia. A
copy of the Application form can be downloaded from the BMX Australia website bmxaustralia.com.au or by contacting the National office.
WHAT DO PARTICIPANTS NEED TO BRING
All those who wish to participate will need to wear:
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Long sleeve top
Long pants (fitted at the ankles)
Enclosed Shoes
Gloves*
Full Face Helmet*
*Clubs should assist where possible to help new participants who do not have a full face helmet and a pair of gloves. Clubs may have spare helmets and
gloves to loan while riders take to the track, if sharing helmets the use of hairnets is recommended.
Participants will require a BMX bike and if they are under 18 they need to be supervised by an adult. If the club has spare bikes that can be utilised for the
day these can be used, but a full safety inspection of all bikes needs to be completed before they are used.
Please ensure riders have water with them. Otherwise a drink station should be utilised on the day by the club.
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FAQ’S
If our club does not have an accredited coach can we still hold a participation day?
Yes, if your club does not have an accredited coach you can contact your state office for a full list of coaches and ask a coach from another club to attend. If
your club is interested in getting a committee member accredited as a coach, also contact your state office regarding possible training opportunities. You
can also still hold a participation day, but showcase the club and the sport without new members actually getting on the track and being coached. Riders
from your club can provide demonstrations, information can be handed out and a sausage sizzle put on, making it into more of a social event.
What are the First Aid requirements?
Clubs are required to have at least one person who holds a First Aid certificate in attendance on your participation day. Please note that all accredited
coaches are required to have a first aid certificate.
What do participants have to bring along?
Participants can ride on any 20” or 24” bike. Officials and Coaches must do a check of the bikes before they are allowed on the track.
For safety reasons all participants must have a full face helmet, long pants and long sleeve tops. They must also wear gloves, flat soled shoes and socks that
cover their ankles. Having second hand equipment is a great way to encourage your local community to participate.
How many people can we expect to attend?
The number of people attending a participation day varies per club. The clubs that have had the most success are those that put as much information out to
their target market as possible.
Is the club required to purchase insurance?
BMX Australia provide free insurance for clubs who hold participation days on the proviso that clubs return all paperwork. A $100 invoice will be sent to
clubs for the insurance component if paperwork is not completed and returned.
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MARKETING
HOW TO MARKET YOUR PARTICIPATION DAY
There are various techniques clubs can utilise to promote their event. Below is a brief outline of different initiatives that clubs can implement to increase
attendance to their participation days.
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School newsletters
Go and speak/demo at school assemblies asking kids if they are interested
Share Social Media from BMX Australia via Facebook, Twitter, Instagram, YouTube
Sending a press release to the local paper/local TV (see page 13)
Advertising in the local paper
Putting up posters in your local bike shop
Having a stall in your local shopping centre to showcase your club
TRY TO OBTAIN LOCAL SPONSORS FOR THE DAY
Two months before the club’s participation day, the club should be trying to obtain sponsors for the event to add items to your show bags or so you can
include lucky door prizes which will bring more people to the event.
For more information see page 20.
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PUBLIC RELATIONS
Public Relations is a great way to inform the public about your club and events without having to pay for any advertising or marketing.
This is a cheap easy way to promote your club and events by working with journalists from newspapers, radio and local TV stations.
Because journalists are time poor and want to spend as less as time possible researching stories you can call them and pitch a story idea about a local rider
or your event.
One way to do this is to write a press release. A Press Release (see page 13) is usually a brief one page story on what you want to communicate to your local
community.
Get to know the journalist at your local paper and have a good relationship with them.
DO
DO NOT
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Ensure there are no grammatical errors in the press release
Keep it to one page
Ensure you include some of the achievements of the club and/or
riders that highlights success
Always include a quote from a president or high profile rider in
the second or third paragraph
Include a photograph relevant to the release making sure to
caption the image of who the photo is of
Include contact details on the bottom of the page so the
journalist can contact you for further information
Send it in a format that everyone can open. Not everyone has the
latest version of Microsoft Word on their computer - PDF is great
as it can be opened on virtually every single device
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Try to sell your event too much, just state the facts and benefits
Have spelling and grammatical errors
Make the press release too long
Use terms or references those outside of BMX would not be
familiar with
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PRESS RELEASE
‘For immediate release – [INSERT DATE MONTH 20XX]’
Come and Try BMX at [INSERT CLUB NAME]
[INSERT CLUB NAME] BMX Club will be holding a [INSERT EVENT] on the [INSERT DATE] at the [INSERT TRACK NAME & ADDRESS].
BMX is one of the fastest growing sports in Australia, and is one of the only sports where total family participation can take place. It is a fast, fun action
sport with jumps and turns on a dirt track that can be between 300 and 400 metres long, incorporting the excitement and spectacle of motorcycle
motocross without the noise. The sport does not discriminate between boys, girls, mums and dads, and with riders as young as two and as old as seventy
competing in organised race meetings, it provides great exercise for kids and adults alike.
The upcoming [INSERT EVENT] at [INSERT CLUB/LOCATION] is an excellent opportunity for any member of the community who is interested in BMX to try
the thrill of BMX racing.
Club President [INSERT NAME] said the [INSERT EVENT] has been put on for the public to experience the sport and gain a better understanding of what is
involved.
“BMX is such a fun sport that can be enjoyed by the whole family. We are inviting anyone who has wanted to give the sport a try to come down to our track
for the [INSERT EVENT] to experience first hand the excitement of BMX racing.”
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[INSERT QUOTE ABOUT THE CLUB, HOW MANY MEMBERS, ACHIEVEMENTS THE CLUBS RIDERS HAVE RECEIVED]
BMX in Australia continues to grow on the back of fantastic international success thanks to stars like reigning world champion and Olympic silver medallist
Sam Willoughby (SA), and 2013 world champion and reigning world cup series champion Caroline Buchanan (ACT).
Unlike other sports BMX riders of all levels and abilities have the opportunity to compete each weekend in events coordinated by Clubs and Zones and
annually at the State, National and World Championships.
The [INSERT EVENT] is a great way to try the sport in a fun, safe environment with coaches giving expert tuition and assistance for those new to the sport.
There is no cost involved in taking part on the day. Anyone who would like to attend can bring their own bike; otherwise the club may have some bikes and
equipment available for those who do not have either (subject to availability).
Participants that attend will receive a show bag filled with products including a BMX Australia hat, “BMX with Wade Bootes” DVD, pen and wristband
(numbers are limited).
For more information please contact [INSERT CLUB CONTACT] on [INSERT PHONE NUMBER OR EMAIL] or go to www.bmxaustralia.com.au
SCHOOL NEWSLETTER
[INSERT CLUB NAME] is holding a [INSERT EVENT] on [INSERT DATE] at [INSERT TRACK NAME & ADDRESS].
BMX is a fast paced exciting sport that sees riders sprint around a dirt track 300 -400 metres long, with thrilling jumps and turns. BMX is a family sport
where great friendships can be made, and is held year round during the daylight hours or at night meetings under lights.
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BMX is an Olympic sport and Australia has had some fantastic international success over the years. More recently thanks to stars like reigning world
champion and Olympic silver medallist Sam Willoughby (SA), and 2013 world champion and reigning world cup series champion Caroline Buchanan (ACT).
BMX is one of the fastest growing sports in Australia, and is one of the only sports where total family participation can take place. Riders range in age from 2
to 70 years old, and the sport does not discriminate between boys, girls, mums and dads. There are BMX clubs located in every state, in both city and
country areas, and ultimately offers a great alternative to those sports traditionally offered to school children.
BMX Australia in conjunction with the State Associations and Member clubs will be holding a [INSERT EVENT] on [INSERT DATE]. Children and their parents
can head down to their local club and see what BMX racing is all about. Clubs will have clinics that the children can join in for free to learn the basics of BMX
racing.
For attending the day, participants will receive a show bag that includes a BMX Australia hat, “BMX with Wade Bootes” DVD, wristband, plus more. So get
on your bike and head to your local track to experience first hand the speed and excitement of BMX racing.
For more information about dates and times, visit the BMX Australia website – www.bmxaustralia.com.au - or contact [INSERT CLUB CONTACT] on [INSERT
PHONE NUMBER OR EMAIL].
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TARGET MARKETS FOR PARTICIPATION DAYS
Target 1: Primary School Children in local BMX club areas
Target 2: High School Children in local BMX areas
Traits
Benefits
Traits
Benefits
They are adventurous and like
to ride their bikes
Like the thrill of riding their
bikes
Like the thrill and adrenaline of
BMX
Looking to find a fun sport that they can
do with their friends
Enthusiastic about sport
Sport that builds friendships
Own a BMX Bike
Like the thrill of riding their bikes
Own a BMX Bike
Parents want them to be fit and
active
Passionate about sport
Ride to stop boredom especially in rural
areas
Like to ride with friends
Looking to find a fun sporting
activity
Have ridden bikes around for fun
but not necessarily participated in
a competition before
They have a motivation to do well in their
sport and be successful
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Target 3: 18-30 year olds
Target 4: 31-50+ (mature bmxers)
Traits
Benefits
Traits
Benefits
Like the extreme side of
BMX racing
They have a motivation to do well
in their sport and be successful
Passionate about BMX racing
Looking to stay fit and active
May have ridden when younger and
looking to get back into the sport
Like the social side of BMX
Like the extreme side of BMX racing
Can participate with their children
Very competitive and want
to win
Like the social side of BMX
Own a BMX Bike
Ride to stop boredom especially in
rural areas
Fit and active
Looking to stay fit and active
Family is involved and used to ride
BMX
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16 WEEK TIME PLAN FOR HOLDING A PARTICIPATION DAY
WEEKS OUT FROM THE EVENT
Develop a participation team and choose a coordinator
Fill out application and show bag order form
Apply for any council or government grants you may be able to
obtain
Inform Council to have the day included in their “What’s On
Guide”
Start approaching local business for sponsorship
Attain other products for show bags
Plan a stand at your local shopping centre
Insert ad in local school newsletters
Approach community groups and local skate parks
Send out media release to local TV and newspaper
Organise local advertising
Start putting up posters in bike shops, shopping centres etc
Fill out survey and send attendance sheet to BMX Australia
Follow up with attendees
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FUNDING & SPONSORSHIP
FUNDING
Funding applications are a way for your club to receive money from the local council, government or funding program for specific initiatives. There are
regular funding programs available in each State/Territory which are usually conducted in rounds. Funding can assist to help clubs grow, support sport and
recreation at the grassroots level, improve facilities, promote participation in sport and physical activity and provide a focal point for community building
and engagement. Most funding programs are aimed towards not-for-profit community organisations with specific criteria that must to be met.
Although specific criteria may vary with each funding program, all funding applications require similar types of information:
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Contact information
The program/project description
A brief description of the club applying
The program/project budget
The amount of assistance being applied for
All other sources of funding for the project
How the applicant’s club meets the grant criteria
A guarantee that the program will proceed and monies received will be spent on the purpose the money was given
Copies of the latest annual report and a copy of the audited accounts *if applicable
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SPONSORSHIP
Sponsorship for your club assists with promotional items for giveaways and funding for promoting a sponsor’s company by ways of signage around the track
or logos included on event entry forms/booklets.
Companies like to find new ways to differentiate themselves against their competitors and increase brand awareness amongst their target audience,
specifically through charitable work or community clubs/activities.
Clubs could sell naming rights for their participation event ie [INSERT SPONSORS NAME] National Sign On Day at [INSERT BMX CLUB] or [INSERT SPONSORS
NAME] Come & Try Day at [INSERT BMX CLUB], which then the sponsor provides promotional items or funding in return.
When requesting sponsorship, be sure to make a sponsorship proposal outlining what benefits the sponsors will obtain from promoting the event. Such
benefits include: increasing brand loyalty, brand differentiation, awareness and visibility, highlighting corporate social responsibility (ie enhances a
company’s credibility) and client entertainment.
Local bike shops, butchers, bakeries, car dealers, building companies, plumbers and confectionary companies are a great place to start.
For a sponsorship letter template, see page 21.
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SPONSORSHIP LETTER
<INSERT CLUB LETTERHEAD>
<INSERT NAME>
<INSERT TITLE>
<INSERT ORGANISATION>
<INSERT ADDRESS>
<INSERT DATE>
Dear Mr/Mrs <INSERT SURNAME>
I would like to take this opportunity to introduce myself and the <INSERT NAME> BMX Club.
We are a local BMX Club with <INSERT NUMBER OF MEMBERS> members, based at <INSERT CLUB ADDRESS>. We have been operating as a club for
<INSERT NUMBER OF YEARS> years, and over that time have generated a great local supporter base, including riders, parents, coaches, volunteers and
administrators.
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We would like the opportunity to meet with you, to show you how <INSERT ORGANISATION> can benefit from an association with the <INSERT NAME>
BMX Club.
We have some great promotional ideas which we hope can:
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Introduce new customers to <INSERT ORGANISATION>
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Increase loyalty of current customers to <INSERT ORGANISATION>
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Increase your sales
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Increase brand awareness of <INSERT ORGANISATION>
I can be contacted anytime on <INSERT PHONE NUMBER>, or alternatively I will call you in the next few days to discuss these opportunities. I look forward
to meeting you and chatting about how we might establish a mutually beneficial working relationship for the future.
Yours truly,
<INSERT NAME>
<INSERT CLUB POSITION>
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EVENT DAY
DRAFT SCHEDULE
A minimum of 2 hours is required to hold a Participation Day.
Step 1
Duration: 5 minutes
Step 2
Duration: 15 minutes
Welcome speech and introduce yourself: achievements, years racing, personal sponsors, explain the day’s events
and thank the necessary people. Make everyone feel welcome, and remind everyone to have fun! Do not let riders
on the track until a basic skills session has been completed.
Have a bike safety talk and check bikes for faults. Coaches must check: brakes, tyre pressure, chain tension, make
sure all nut & bolts are tight and wheels are moving freely, talk the rider through general bike maintenance they can
do themselves at home to keep their bike in good shape.
Important Notes: This is most important to assure the riders are not in danger due to a faulty/ miss treated bike.
Have a basic bike mechanic on standby to assist coaches to free their time.
Support and assist new riders by doing whatever it takes to get them organised and ready for the day’s events.
Step 3
Basic off track warm up. Keep it fun and exciting. Refer to Activity 1.
Duration: 10 minutes
(Do not use the track to warm up)
Step 4
Break groups up if required and send to designated skill development activities. Refer to Activity 2.
Duration: 1 hour
Allow 25 minutes for each activity and a 5 minute drink break when changing to next activity.
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Step 5
Mini races. Refer to Activity 3.
Duration: 30 minutes
Important Notes: Keep it fun and exciting, point out any dangerous obstacles on the track, and demonstrate how to
ride them safely before allowing them onto the track
Step 6
Duration: 5 minutes
Final words – Club information, make sure all participants receive a show bag (if applicable), supply new participants
with information about available coaching sessions and club events, and invite all to stay for the social events (BBQ)
or racing.
Step 7
Have a fun activity and BBQ to allow for the parents/kids to socialise with existing club committee and members
Remember with younger children it is just as important to impress the parents as it is to impress the children. They
will be spending just as much time at the club as their children will.
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ACTIVITY 1 - BASIC WARM UPS
Objective
To raise total body temperature and muscle temperature to prepare the entire body for vigorous activity
Safety
Make sure the participants aren’t too aggressive in warm up and that they don’t pull any muscles
Area
Suitable for a flat outdoor area 30 metres x 20 metres
Equipment
1 x set of marker cones
Activity
Squats
2 minute
Lunges
2 minute
Butt Kicks
1 minute
Leg Swings
1 minute
Side Steps
2 minute
Push Ups
1 minute
Jump Squats
1 minute
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ACTIVITY 2 - SKILL DEVELOPMENT ACTIVITIES
Objective
Encourages track awareness, control, coordination and agility while practicing the correct techniques of BMX
Safety
Monitor participants and instruct according to their skill level
Area
Suitable for a BMX track
Equipment
1 x BMX bike per participant, 1 x full face helmet per participant, 1 x set of marker cones
Activity
Pumping
20 minutes
Cornering
20 minutes
Manualling and Jumping
20 minutes
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ACTIVITY 3 - MINI RACES
Objective
Putting the correct techniques learnt into play which enhances the rider’s confidence
Safety
Have 3-4 riders per race to try and avoid any collisions
Area
Suitable for a BMX track
Equipment
1 x BMX bike per participant, 1 x full face helmet per participant,
Activity
Mini Races
30 minutes
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POST EVENT
CHECKLIST
On the following links you will find forms to assist with your club’s event registration. Please return these to BMX Australia within 2 weeks of holding your
event. Below is a checklist to make sure you don’t forget anything.
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Attendance list (including who has purchased membership) *
Assumption of Risk Signature Form per rider *
Post Event Survey
Any photos or news that you would like to include on BMX Australia’s website/social media
* BMX Australia now absorbs all insurance fees associated with holding Participation Days on the proviso that all related paperwork is completed and
returned. A $100 insurance fee will be invoiced per event where paperwork has not been completed.
RETURN PAPERWORK TO:
BMX Australia
PO Box 6310
Alexandria NSW 2015
[email protected]
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BMX AUSTRALIA MEMBERSHIP
The best way for participants to continue trying BMX after the event is to purchase a 4 Month Membership, which costs $40.00 plus a processing fee. If
participants discover after 4 months they would like to join the sport for a whole year, they can then upgrade their membership and receive a discounted
fee.
The latest BMX Australia Membership Form is available at bmxaustralia.com.au. Please ensure you use the latest version of the membership form.
Alternatively, participants can register online.
FOLLOW UP TOOLS
A successful event requires a successful follow up plan. BMX Australia recommends clubs send out the below within 1-2 weeks after their event.
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Letter or email thanking participants for their attendance
Post event editorial to local media of how your event went
PARTICIPANT THANK YOU LETTER/EMAIL TEMPLATE
Dear [INSERT NAME],
Thank you for attending [INSERT CLUB NAME]’s [INSERT EVENT NAME] last week. We hope you enjoyed the day and got some great advice on how to
improve your BMX skills.
[INSERT CLUB NAME] would love to help you develop the skills you learnt and become a great BMX rider. Below we have listed some of the events coming
up that you may be interested in being a part of.
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Practice Times:
Club Event:
Location:
[INSERT DAY OR DATE] at [INSERT TIME]
[INSERT DAY OR DATE] at [INSERT TIME]
[INSERT CLUB LOCATION]
Don’t forget, you can sign up for a 4-Month Membership if you would like to try the sport some more before becoming a full member. Come down to the
track to find out more or visit bmxaustralia.com.au
If you have any questions, feel free to contact me.
Regards,
[INSERT PRESIDENT’S NAME]
President
[INSERT CLUB NAME]
POST EVENT EDITORIAL TEMPLATE
[Insert Club Name] has been overwhelmed by the response to hosting its [Insert Event Name] with [Insert how many] new riders participating in the sport
for the first time.
[Insert Event Name] allowed new riders to sample the sport of BMX under the guidance of qualified coaches and officials, with an emphasis on having fun.
Club President, [Insert Name] said he/she was pleased with the interest in [Insert Club Name] and the level of enthusiasm that the new rider brought with
them.
“BMX in Australia is going from strength to strength on the back of the fun, family oriented environment it provides,” said [Insert Name].
31
“Our [Insert Event Name] exceeded expectations. The sport promotes healthy activity and develops skills of the riders in a fun, safe environment which the
whole family can participate in.”
Anyone who missed out on [Insert Event Name] can still be a part of the club by attending one of the upcoming events:
[Insert List of Events]
BMX offers a range of memberships including a 4-Month membership which allows a rider to sample the sport for 4-months before becoming a full
member.
For more information about [Insert Club Name] or how to get involved in BMX, visit [Insert Club Website] or visit bmxaustralia.com.au
Regards,
[Insert President’s Name]
President
[Insert Club Name]
32
CONTACTS
BMX Australian Capital Territory
BMX Northern Territory
BMX South Australia
BMX Victoria
PO Box 325
Kippax ACT 2615
PO Box 41166
Casuarina NT 0811
PO Box 140
Morphett Vale SA 5162
PO Box 180
Fairfield VIC 3078
P: 02 6154 8938
E: [email protected]
W: BMX ACT
P: 08 8927 0697
E: [email protected]
W: BMX NT
P: 0414 576 648
E: [email protected]
W: BMX SA
P: 03 8480 3033
E: [email protected]
W: BMX VIC
BMX New South Wales
BMX Queensland
BMX Tasmania
BMX Western Australia
9 Prescot Street
Lyndhurst NSW 2797
C/- Sleeman Sports Centre,
Mailbox 11
Cnr Old Cleveland & Tilley Rds
Chandler QLD 4155
933 Murchison Hwy
Elliott TAS 7325
PO Box 1387
West Leederville WA 6901
P: 0412 413 655
E: [email protected]
W: BMX TAS
P: 08 6336 9685
E: [email protected]
W: BMX WA
P: 0419 637 057
E:[email protected]
W: BMX NSW
P: 07 3245 3012
E: [email protected]
W: BMX QLD
33
GENERAL ENQUIRIES
For general enquiries, please contact:
Tel: 02 9008 1300
Fax: 02 8338 1500
Email: [email protected]
Website: bmxaustralia.com.au
ACKNOWLEDGEMENTS
BMX Australia wishes to acknowledge the contribution of the
following people to the development and production of this
resource:



Blake Moore – Liverpool City BMX Club
Anne Codega – Logan City BMX Academy
Neil Cameron – BMX NSW President
COPYRIGHT
This work is under copyright. Apart from any fair dealing for the purpose of private study, research, criticism or review as permitted under the copyright
Act 1968 and subsequent amendments, no part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording or otherwise, without written permission from BMX Australia. Requests and enquiries concerning
reproduction should be addressed to [email protected]