SIMSEA Regional Symposium 2016_Participant Guidelines

SIMSEA Regional Symposium 2016
26 – 28 September 2016
Microtel by Wyndham Inn & Suites, UP Ayala Technohub, Diliman,
1101 Quezon City, Philippines
PARTICIPANT GUIDELINES: LOGISTICS
Hosted by:
SIMSEA Regional Program
The Marine Science Institute, University of the Philippines-Diliman
Co-hosted by:
SIMSEA Philippines
Sponsored By:
The Marine Science Institute (MSI)
University of the Philippines (Office of the President and Office of International Linkages)
ICSU Regional Office for Asia and the Pacific (ICSU ROAP)
Japan Agency for Marine-Earth Science and Technology (JAMSTEC)
SIMSEA Japan
SIMSEA Philippines
SIMSEA Regional Program
Tourism Promotions Board (TPB), Philippine Department of Tourism (PDOT)
TABLE OF CONTENTS
Symposium Registration
ICSU ROAP Symposium Grant
Travel and Accommodation Information
Participants
Travel and Accommodation Information
Symposium Administration
Attachment 1: Pre-registration Form
SYMPOSIUM REGISTRATION:
All speakers, presenters and participants are requested to pre-register and register for the
symposium. There is NO REGISTRATION FEE.
Please contact the organizers of the symposium for further inquiries.
Pre-register via email:
 For early registration (between 1 May to 25 September 2016), you may fill-in the Preregistration Form (Attachment 1) and email to [email protected].
 The form can also be downloaded from the SIMSEA website (http://simseaasiapacific.org/callfor-abstracts-simsea-regional-symposium-2016-on-26-28-september-2016-at-quezon-cityphilippines/).
 Receipt of submissions will be acknowledged via email.
Register on-site:
 Registration on-site is on the 1st day of the symposium, 26 September 2016 beginning 7:30 AM.
 Each registrant will be given a symposium kit/bag and meal stubs on the same day.
ICSU ROAP SYMPOSIUM GRANT:
The grant will be awarded to a limited number of speakers and participants who intend to present
their papers and participate in the whole course of the symposium. No more available grants as of
now. Please contact the organizers of the symposium for further inquiries.
Travel and accommodation information
 Grantees will be awarded with the following:
a. Roundtrip airfare - the organizers will book the roundtrip airfare (economy class or
cheapest flight) of the grantees. The grantees are requested to submit a copy of the
passport with details to the organizers. Flight schedule of the grantees will be based on
the pre-registration form submitted. Flight booking details/tickets will be sent to the
grantees via email.
Visa, travel insurance, additional to allotted baggage allowance and travel meals are
excluded in the grant.
International participants will receive 30kgs. of baggage allowance. Philippine/domestic
participants will receive 15kgs. of baggage allowance.
Manila, Philippines has 4 airport terminals:
1. Terminal 1: NAIA Terminal - International flights except Philippine Airlines, PAL
Express, Cebu Pacific, AirAsia Zest, Tigerair Philippines, All Nippon Airways, Cathay
Pacific, Delta Air Lines, KLM, Emirates, and Singapore Airlines.
2. Terminal 2: Centennial Terminal - All Philippine Airlines flights only, and it is divided
into two wings: North wing for International Flights, South wing for Domestic Flights.
3. Terminal 3: NAIA International Terminal - International flights not served at Terminal
1.
4. Terminal 4: Domestic Terminal - All domestic flights other than Philippine Airlines.
For more information regarding the Manila Airport, please visit the website:
www.manila-airport.net
For information on Philippine Visa, please visit the links:
http://itsmorefuninthephilippines.com/philippines-visa-and-entry-information/
http://www.dfa.gov.ph/consular-services/visa-information
b. Airport transfer – the grantees will be provided with an airport transfer (airport-hotelairport) upon their arrival and departure in Manila. In case you missed the transfer or got
lost, please contact the organizers of the symposium.
The Tourism Promotions Board Philippines, Department of
Tourism will provide reception and facilitation of the
delegates of the symposium at the airports (terminals 1 - 4),
please look for the cardboard at the arrival lobby showing
the name of the symposium (SIMSEA Regional Symposium
2016).
c. Four-night hotel accommodation - the organizers will book the hotel accommodation of
the grantees at Microtel by Wyndham Inn & Suites, UP Ayala Technohub branch.
Each guest will be staying in a Standard room with 2 Queen-sized beds and complimentary
breakfast for 2 persons. You may ask for the room keys at the Front Desk by presenting
your name.
Charges for the use of hotel phone (international and national long distance calls), internet,
extra mattress/person and meals other than the symposium meals are excluded in the
grant.
Contact details of Microtel:
Microtel by Wyndham Inn & Suites
UP-Ayala Land Technohub, Commonwealth Avenue, Diliman,
1121 Quezon City, Philippines
Phone Number: +63-02-804 6888
Email: [email protected]
Website: www.microtelphilippines.com
Note: Major creditcards (American Express, Visa, Mastercard, JCB, Maestro) for payment
are acknowledged.
d. Meals during the symposium – the grantees are entitled for free meals at the symposium
venue, AM/PM Snacks & lunch (Day 1-3) and Dinner (Day 1).
NOTE: The provisions stated above will only be entitled solely to the grantees. Please
keep your Official Receipts and Boarding pass with you and submit to the organizers
during the symposium. In case of lost and faded receipt/s, please provide signed
justification letter (indicating particulars/items, amount, date of purchase, and reason
of loss/fading of receipt/s) and address to:
Dr. Annadel S. Cabanban
Program Executive (ex officio), SIMSEA Programme Office
Room 209, The Marine Science Institute, University of the Philippines,
Velasquez St., Diliman, 1101 Quezon City, Philippines
TRAVEL AND ACCOMMODATION INFORMATION FOR THE PARTICIPANTS
Below are the information for the participants. For further inquiries, please feel free to contact the
organizers of the symposium.
a. Roundtrip Airfare – it is recommended that the participants are requested to book their
own flights early in order to avail affordable airfares.
Please submit your flight details by filling-in the pre-registration form and email to
[email protected].
The Tourism Promotions Board Philippines, Department of
Tourism will provide reception and facilitation of the
delegates of the symposium at the airports (terminals 1 - 4),
please look for the cardboard at the arrival lobby showing
the name of the symposium (SIMSEA Regional Symposium
2016).
Manila, Philippines has 4 airport terminals, please refer to ICSU ROAP Symposium Grant (a)
for the list of airlines accommodated by each terminal. For more information regarding
the Manila Airport, please visit the website: www.manila-airport.net
b. Airport transfer – the participants can take an airport taxi (yellow taxi), regular taxi
(white/colored), and Coupon taxis. These taxis (Fig.1) can be seen just outside the arrival
area/lobby. GrabCar/GrabTaxi and Uber are also available in Metro Manila.
Please do not negotiate your fare with the taxi drivers, pay what is indicated in the meter.
Report any delinquent public utility vehicles (PUVs) to LTFRB Hotline No. +63-02-1342 /
+63917-550-1342 / +63998-550-1342.
http://liveinthephilippines.com/
http://assets.rappler.com/
Figure 1. NAIA Terminals 1 - 4 accommodate
airport taxis (top left), regular taxis (top right),
and coupon taxis (bottom left).
http://125.60.203.88/miaa/images/stories/
The following are the suggested routes in order to reach the symposium venue from four
Manila Airport terminals:
1. Terminal 1 – there are 3 routes (colored) suggested for you to take, please refer to the
map (Figures 2 - 4). The estimated travel time and distance are also indicated inside
the red box.
Figure 2. Route #1 Manila Airport Terminal 1 to Microtel by Wyndham, Quezon City via C-2 and Quezon Avenue.
Figure 3. Route #2 Manila Airport Terminal 1 to Microtel by Wyndham, Quezon City via Roxas Boulevard and Quezon Avenue.
Figure 4. Route #3 Manila Airport Terminal 1 to Microtel by Wyndham, Quezon City via Baclaran.
2. Terminal 2 – there are 3 routes (colored) suggested, please refer to the map (Figures 5
- 7). The estimated travel time and distance are inside the red box.
Figure 5. Route #1 Manila Airport Terminal 2 to Microtel by Wyndham, Quezon City via Pan Philippine Hi-way.
Figure 6. Route #2 Manila Airport Terminal 2 to Microtel by Wyndham, Quezon City via Roxas Boulevard and Quezon Avenue.
Figure 7. Route #3 Manila Airport Terminal 2 to Microtel by Wyndham, Quezon City via Roxas Boulevard.
3. Terminal 3 – there are 2 routes (colored) suggested, please refer to the map (Figures 8
& 9). The estimated travel time and distance are inside the red box. Route #2 will have
to pass-by the toll gate.
Figure 8. Route #1 Manila Airport Terminal 3 to Microtel by Wyndham, Quezon City via Pan Philippine Hi-way.
Figure 9. Route #2 Manila Airport Terminal 3 to Microtel by Wyndham, Quezon City via Quezon Avenue.
4. Terminal 4 – there are 3 routes (colored) suggested, please refer to the map (Figures
10 - 12). The estimated travel time and distance are inside the red box.
Figure 10. Route #1 Manila Airport Terminal 4 to Microtel by Wyndham, Quezon City via C-2 and Quezon Avenue.
Figure 11. Route #2 Manila Airport Terminal 4 to Microtel by Wyndham, Quezon City via Roxas Boulevard and Quezon Avenue.
Figure 12. Route #3 Manila Airport Terminal 4 to Microtel by Wyndham, Quezon City via Baclaran.
c. Hotel accommodation – the participants are requested to book their own accommodation.
Below is the list of hotel accommodations within Quezon City. All rooms are air-conditioned
and with free breakfast.
HOTEL
1. Microtel Inn & Suites
by Wyndham - UP
Technohub (3-star
Hotel)
2. The University Hotel
3. UP NISMED Hostel
(Budget Hostel)
4. Fersal Hotel Diliman
(3-star Hotel)
5. Maya Residence Inn
6. The Sulo Riviera Hotel
(4-star Hotel)
CONTACT DETAILS
Address: UP-Ayala Lang Technohub, Commonwealth
Avenue, Diliman, 1121 Quezon City, Philippines
Telephone No.: +63-02-8046888
Website: http://www.microtel-uptechnohub.com/
Discounts: 20% Philippine Senior Citizen, with
corporate discounts
Address: Guerrero St., Corner Aglipay, UP Campus,
Diliman, 1101 Quezon City, Philippines
Telephone No.: +63-02-9261953/4351318
Website: http://universityhotel.ph/
Discounts: 20% Philippine Senior Citizen, 10% UP
Faculty & Employees & Alumni, 5% UP Student
Address: Quirino Avenue Corner Velasquez St., U.P.
Campus, Diliman, 1101 Quezon City, Philippines
Telephone No.: +63-02-9818500 ext. 391/9283545
Mobile No.: +639184202745
Email Add: [email protected]
Website: http://www.nismed.upd.edu.ph
Discounts: 20% Philippine Senior Citizen
Address: 131 Malakas St., Diliman, 1100 Quezon City,
Philippines
Telephone No.: +63-02-4267308/Fax No.: +63-029265140
Central Reservation: +63-02-9122691 & 9128000/Fax
No.: +63-02-9122693
Email Add: [email protected]
Website: http://www.fersal.com.ph/malakas/
Discounts: 20% Philippine Senior Citizen, 20% for 5 or
more rooms booked
Address: 44 Matino St., Corner Matahimik St., Brgy.
Malaya, 1101 Quezon City, Philippines
Telephone No.: +63-02-3550693/4344620
Email Add:
[email protected]
Website: https://www.facebook.com/MayaResidence-Inn-OFFICIAL-121263014626533/
Discounts: 20% Philippine Senior Citizen, 5% for 5 or
more rooms booked (cash basis, payment upon checkin)
Address: Matalino Road, Diliman, 1100 Quezon City,
Philippines
Telephone No.: +63-02-9245051
Telefax No.: +63-02-9207440
Email Add: [email protected],
[email protected]
Website: http://www.thesuloriviera.com/
Discounts: 20% Philippine Senior Citizen, with
corporate discounts
ROOM RATES
(ranges from/to)
Php 3,500 –
Php 5,800/night
Php 1,600 –
Php 5,600/night
*without free
breakfast
Php 1,145 –
Php 1,900/night
*without free
breakfast
Php 2,900 –
Php 3,700/night
Php 1,990 –
Php 4,450/night
*please check the
website for the
price range
7. Oracle Hotel &
Residences (3-star
Hotel)
8. Hotel Rembrandt (3star Hotel)
9. The Orange Place
Hotel (Budget Hotel)
10. Luxent Hotel (3-star
Hotel)
Address: 317 Katipunan Avenue, Brgy. Loyola Heights,
Quezon City, Philippines
Telephone No.: +63-02-9267777/9295690
Telephone No. (Sales): +63-02-9295690 local
7333/7335
Email Add: [email protected]
Website: http://www.oraclehotel.com.ph/
Discounts: 20% Philippine Senior Citizen, 15% only for
direct booking (phone & email)
Address: 26 Tomas Morato Extension, 1104 Quezon
City, Philippines
Telephone No.: +63-02-373333 local 201-205
Fax No.: +63-02-3765059
Email Add: [email protected],
[email protected]
Website: http://hotelrembrandt.com.ph/
Discounts: 20% Philippine Senior Citizen
Address: 26 Kamias Road, Quezon City, Philippines
Telephone No.: +63-02-9268985
Website: http://budget.orangeplacehotel.com/
Discounts: 20% Philippine Senior Citizen, 10%
corporate discount (to be applied-email to
[email protected])
Address: 51 Timog Avenue, South Triangle, 1103
Quezon City, Philippines
Telephone No.: +63-02-8637777
Fax Number: +63-02-4113030
Email: [email protected]
Website: http://www.luxenthotel.com/
Discounts: 20% Philippine Senior Citizen, with
corporate discount (to be applied)
Php 3,808 –
Php 6,000/night
Php 3,350 –
Php 7,700/night
Php 1,570 –
Php 3,700/night
Php 5,500 –
Php 7,700/night
d. Meals –the participants are entitled for free meals at the symposium venue, AM/PM Snacks
& lunch (Day 1-3) and Dinner (Day 1-2). Meals ordered at the venue other than mentioned
above are excluded from the symposium entitlement. Participants are requested to pay
for these.
e. Local Currency - The currency of the Philippines is peso (Php). 1 US Dollar is equivalent to
approximately Php 47 (daily currency exchange rates applies). Any currency can be
converted from the airport, money changers, and banks.
f. Weather - The summer monsoon brings heavy rains from May to October. In addition, the
Philippines is in the typhoon belt, and the country suffers an annual onslaught of dangerous
storms
from
July
through
October
(Source:
https://en.wikipedia.org/wiki/Climate_of_the_Philippines). Weather brings some sun
with showers in Manila on 25 - 30 September 2016 with a temperature range of 23°C - 31°C
(www.accuweather.com).
SYMPOSIUM ADMINISTRATION
Please direct submissions and enquiries to:
Dr. Annadel S. Cabanban
Program Executive (ex officio)
Email address: [email protected]
Ms. Sheen Rose C. Cabacaba
Project Development Officer
Email address: [email protected]
Room 209, SIMSEA Programme Office, The Marine Science Institute, University of the
Philippines, Velasquez St., Diliman, 1101 Quezon City, Philippines
Telefax No.: +63-02-4333689
ATTACHMENT 1: PRE-REGISTRATION FORM
‘Designing a holistic socio-ecological research program
on the marginal seas for sustainability in Asia’
PRE-REGISTRATION FORM
PERSONAL DATA
Name (Last, First, Middle)
Title/Salutation (Mr./Ms./Dr./Prof.)
Gender
□Male □Female
Position
Affiliation (Name of University/Company etc.)
Institution and Address
(Number, Street, District/Municipality, City/Province, Country, Zip/Postal Code)
Office Phone Number
Fax Number
Mobile Number
E-mail Address
Food Restrictions
ADDITIONAL CONTACT INFORMATION
Name (Last, First, Middle)
Title
Office Phone Number
Fax Number
Mobile Number
E-mail Address
Date
Arrival to the
Philippines
Departure from
the Philippines
Travel information*
Time
Flight Number
NAIA Terminal
Attending as
□Speaker
□Convener
□ Paper presenter
□ Co-Author
□Participant
Preferred Type of Presentation
□Oral
□Poster
HOTEL OPTIONS
For details see Attachment
I have read and accepted all details pertaining to my participation in the SIMSEA Regional
Symposium 2016, which will be held at Microtel by Wyndham, UP Ayala LandTechnohub, Commonwealth, Diliman, Quezon City, Philippines.
Signature over Printed Name
Date
Please submit the completed Pre-registration through e-mail at [email protected].