Poudre Valley Fire Protection District

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Poudre Valley Fire Protection District
102 Remington Street ♦ Fort Collins, CO 80524
Phone: (970) 416-2837 ♦ Fax: (970) 416-2809
Internet: www.PoudreValleyFireProtectionDistrictorg
Poudre Valley Fire Protection District
Volunteer Firefighters Pension Board Meeting
September 22, 2014
8:30 a.m.
1. Minutes of the August 25, 2014 Volunteer Firefighters Pension Board Meeting
2. Amending the Volunteer Firefighters Pension Fund Board Bylaws
- Amendment #3
Meetings are held in the conference room at 102 Remington Street unless otherwise noted.
Reasonable accommodations will be provided upon request for persons with disabilities. If you
require an accommodation to participate in this meeting, please notify Poudre Valley Fire Protection
District at (970) 416-2837 as soon as possible.
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Poudre Valley Fire Protection District
Volunteer Firefighters Pension Board
Agenda Item
Date: September 22, 2014
From: Tom DeMint
Item: #1 Minutes of the August 25, 2014 Volunteer Firefighters Pension Board Fund Meeting
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Recommendation: That the Board Approve the August 25, 2014 Meeting Minutes
Attachments:
August 25, 2014 Meeting Minutes
The minutes from the August 25, 2014 regular meeting of the Volunteer Firefighters
Pension Fund Board meeting are attached.
AMY
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Poudre Valley Fire Protection District
102 Remington Street ♦ Fort Collins, CO 80524
Phone: (970) 416-2837 ♦ Fax: (970) 416-2809
Internet: www.PoudreValleyFireProtectionDistrictorg
POUDRE VALLEY FIRE PROTECTION DISTRICT
VOLUNTEER FIREFIGHTERS PENSION BOARD MEETING
August 25, 2014
The Volunteer Firefighter Pension Board of Directors met at 102 Remington Street, Fort
Collins CO, at 8:30 a.m., Monday, August 25, 2014. Present were Board members:
Earlie Thomas, Dave Pusey, Mike DiTullio, Ed Rupert and Mike McBride. Ron Anthony
was present on conference call. Also present were: Fire Chief Tom DeMint, Ann
Turnquist, and recording secretary Shawn Williams.
Earlie Thomas called the meeting to order at 8:55 a.m.
Minutes of the Ma 12 2014 Volunteer Firefi •titer Pension Board IVIeetin •
Ed Rupert made a motion to approve the May 12, 2014 Volunteer Firefighters Pension
Board Minutes. Dave Pusey seconded the motion, The motion passed by unanimous
vote of the Board.
Years-of-Service Lum •Sum Pa ment Pro •ram Pro •oral
Ann Turnquist reviewed the synopsis of ideas discussed at previous meetings. Ann
stated a recommendation should be made to the Poudre Fire Authority Board for their
approval to implement the program.
The Pension Board agreed a joint work session with the PFA Board was needed to
discuss this proposal. The Pension Board suggested that a work session is necessary
to present information on the benefits of the Volunteer program, the expected time
commitment by the volunteers, the policies that govern them, and that a volunteer
firefighter is not an ordinary volunteer. The proposal is on the August PFA Board
agenda and the request will be made to pull the item and have a discussion at a future
joint work session, possibly in January 2015.
Amending the Volunteer Firefighters Pension Fund Board Bylaws
Ann Turnquist advised the opinion of Attorney Bob Cole has been sought on some of
the language in the bylaws and if they should be included in the amendment. There has
been no feedback from Bob Cole at this time.
Dave Pusey made a motion to adjourn the meeting. Mike DiTullio seconded. The
meeting was adjourned at 9:45 a.m.
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Poudre Valley Fire Protection District
Volunteer Firefighters Pension Board
Agenda Item
Date: September 22, 2014
From: Tom DeMint and Ann Turnquist
Item: #2- Amending the Volunteer Firefighters Pension Fund Board Bylaws
Recommendation: That the Board Read Amendment #3 to the Volunteer Firefighters
Pension Fund Board Bylaws
Attachments:
Amendments #1, #2, and #3 to the Volunteer Firefighters Pension
Fund Board Bylaws
At the May 12, 2014 meeting, the Board made a motion for the current Volunteer
Firefighters Pension Fund Bylaws to be amended to reinstate the plan with a $15 per
year of service benefit for eligible volunteer firefighters. This would affect the benefit
for two of the six individuals in the plan. Staff reviewed the Bylaws and there were
questions that arose from that review. The Bylaws and the review were sent to
PVFPD's Attorney Bob Cole. September 2 there was a conference call between
staff and Bob to review the Bylaws. Some recommendations were made as to what
should be included in Amendment #3 and those recommendations are reflected in
the attached document.
According to Article XVI of the Bylaws the proposed amendment must be read at two
regular or specially called meetings of the Board and action can be taken at the third
meeting. There needs to be two-thirds affirmative vote by a quorum of the Board in
order to amend the Bylaws.
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Amendment No. One
to the
Poudre Fire Authority
Volunteer Firefighters Pension Fund
1, Change Article XIII
Retirement Options
(1)The Board may pension any volunteer firefighter
having twenty years of active service and being fifty
(50) years of age, such pension shall be three hundred
dollars ($300) per month. Any volunteer firefighter
serving twenty years and not having reached the age of
fifty (50) years may be granted a leave of absence and
retain all rights to pension annuity and on attaining the
age of fifty (50) shall be entitled to said benefit.
(2)The Board may pension any volunteer firefighter
having ten (10) years of active service. Such pension
shall not be paid until the volunteer firefighter attains
the age of fifty (50) years and shall be prorated based
upon the number of years of service not to exceed 50% of
normal full retirement benefit.
Date:
June 20, 1990
Attest:
(
AMENDMENT 42
TO THE
POUDRE FIRE AUTHORITY
VOLUNTEER FIREFIGHTERS PENSION FUND
ARTICLE XIII - RETIREMENT OPTIONS
1.
THIS PENSION PLAN AS ADOPTED ON OCTOBER 10, 1989, WILL NOT APPLY
TO ANY VOLUNTEER WHO BEGINS HIS OR HER SERVICE ON OR AFTER
JULY 1, 1994.
2.
THOSE PEOPLE WHO ARE RETIRED ON JULY I, 1994, AND THOSE WHO ARE
ELIGIBLE TO RETIRE, WILL corrum TO RECEIVE THE PENSION.TO
WHICH THEY ARE ENTITLED.
3,
VOLUNTEERS WITH. SERVICE BEGINNING PRIOR TO JULY 1, 1994, WILL
HAVE A PENSION BASED ON $15.00 PER MONTH PER YEAR OF SERVICE.
FROM DATE OF HIRE THROUGH SEPTEMBER 30, 1994. BEGINNING OCTOBER
1, 1994, THE PENSION BENEFIT WILL BE REDUCED TO $5.00 PER MONTH PER
YEAR OF SERVICE.
4.
EFFECTIVE FEI3R.U.A.R.Y 1, 1997. TEN YEAR VESTING WILL NOT BE
AVAILABLE. THOSE ENTITLED TO A PENSION AFTER FEBRUARY 1, 1997,
MUST HAVE TWENTY (20) YEARS OF SERVICE. SAID PENSION SHALL NOT
I3E PAID UNTIL THE PERSON ATTAINS. THE AGE OF 50 YEARS.
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AMENDMENT #3
TO THE
POUDRE FIRE AUTHORITY
VOLUNTEER FIREFIGHTERS PENSION FUND
1. Change Article III
Meetings of the Board:
The Board shall meet no less than once a year for the purpose of reviewing the annual
report from the third party investment firm. Other meetings may be called during the
year to act upon applications for relief, pensions, annuities, retirement or other benefits as
provided by these Rules and By-Laws.
2. Fund Management
The Board has affiliated with the Fire and Police Pension Association of Colorado
(FPPA) to administer- the Poudre Fire Authority Volunteer Firefighters Pension Fund.
The Board may continue this affiliation or choose a different affiliation in the future that
also complies with the pension statutes in the Colorado Revised Statutes. Reporting,
processing of applications for benefits, payment of benefits and other matters provided by
such affiliation will be consistent with the procedures of the FPPA or such future other
entity, and such procedures shall control over those found in these Bylaws, to the extent
of any inconsistency.
3. Amendment Two, Item 3
Item 3 of Amendment Two is repealed. Effective December 15, 2014, volunteers with
service beginning prior to July 1, 1994 will have a pension based on $15.00 per year of
service from their date of beginning service with a maximum benefit of $300.00 per
month.
The Poudre Fire Authority Volunteer Firefighters Pension Fund remains closed to any
volunteer who begins his or her service on or after July 1, 1994.
Article XVI1I automatically conforms the Bylaws to changes in the pension statutes, and
wishing to conserve the funds of the Pension Fund the Board is only amending certain
provisions as minimally necessary to conform to current practices and policies, but all other
provisions of the Bylaws are deemed automatically amended as necessary to conform to
existing and future statutory changes.
AMENDMENT #3
TO THE
POUDRE FIRE AUTHORITY
VOLUNTEER FIREFIGHTERS PENSION FUND
Page 2 of 2
Amendments 1 and 2 previously adopted are being read herewith, ratified and readopted as a
part of this Amendment 3 as further modified by the changes that are made in Amendment 3.
Read at the September 22, 2014 and the October 27, 2014 Poudre Fire Authority Volunteer
Firefighters Pension Fund Board meeting.
Chair
Date Approved
Attest
{00410877.DOCX / 2}