RFP 13.5 - Automobiles, Utility Vehicles, Vans, Light Trucks, and

Transcription

Proposals Requested by:
Minnesota Service Cooperatives
Locations in St. Cloud, Mt. Iron, Mankato, Thief River Falls,
Fergus Falls, Rochester, St. Anthony and Marshall, MN
MSC RFP 13.5: Automobiles, Utility Vehicles, Vans, Light
Trucks and Medium Duty Trucks
Return by 3:00 p.m., CDT, Monday, August 26, 2013
Cooperative Purchasing Program
Attn: Doug Koch
1001 E. Mount Faith Avenue
Fergus Falls, MN 56537
Opening Bids after 3:00 p.m., CDT, Monday, August 26, 2013
pg. 1 Table of Contents Instructions to Respondents MSC Map Technical Specifications Form A: Vendor Information Form Form B: Level of Support Form C: Make/Model Availability and Price Concessions Form D: Price Quotes Form E: Questionnaire Form F: Assurance of Compliance Form G: Vendor’s Contract Offer and Contract Award Form H: Proposal Checklist Page 3 Page 8 Page 9 Page 17 Page 18 Page 19 Page 20 Page 21 Page 23 Page 24 Page 25 pg. 2 Proposals Requested by: Minnesota Service Cooperatives Instructions to Respondents A. The Group Requesting Proposals Proposals for the products and/or services detailed in the accompanying Technical Specifications are being requested by the Minnesota Service Cooperatives. The Minnesota Service Cooperatives (MSC) is a joint powers group of eight Minnesota service cooperatives. The eight member cooperatives, organized pursuant to MS123A.21, are public, non‐profit cooperatives designed to provide a variety of services to their member organizations. These eight member service cooperatives (see map on page 8) include: • Lakes Country Service Cooperative, Fergus Falls, MN (LCSC) • Metro ECSU, St. Anthony, MN (Metro) • Northeast Service Cooperative, Mt. Iron, MN (NESC) • Northwest Service Cooperative, Thief River Falls, MN (NWSC) • Resource Training and Solutions, St. Cloud, MN (RTS) • South Central Service Cooperative, Mankato, MN (SCSC) • Southeast Service Cooperative, Rochester, MN (SSC) • Southwest/West Central Service Cooperative, Marshall, MN (SW/WC) (SW/WC also serves South Dakota schools) Members of the regional service cooperatives include public school districts, private schools, post‐
secondary institutions, cities, counties, government agencies and non‐profit organizations. The pricing concessions offered by the respondents to this RFP and contained in the contract resulting from this RFP will be available only to tax supported entities. LCSC holds a joint powers agreement with the North Dakota Educators Service Cooperative (NDESC). Therefore, this RFP also applies to NDESC members in the State of North Dakota. NDESC should, however, be treated as a region separate from LCSC. While MSC cannot guarantee their members will purchase off the contract which results from this proposal, MSC does pledge to aggressively market this program to their membership and promote the awarded vendor(s). pg. 3 B. Intent of the Request for Proposals Purpose: MSC is seeking to partner with a vendor(s) to develop programs for MSC that will allow them to purchase the goods and/or services described in the accompanying Technical Specifications at substantial savings. Objective: To accept a vendor(s) proposal(s) that will increase sales to MSC members and provide significant cost savings along with exceptional service and delivery of the products and/or services listed in the Technical Specifications. The awarded vendor(s) will be MSC’s “Prime Vendor(s)” for the products and/or services defined in the Technical Specifications. MSC works closely with awarded vendor(s) to market these prime vendor contracts to MSC members. Administrative Fee: In addition to bringing the buyer and seller together through the RFP process, MSC provides ongoing marketing support for the supplier’s products with MSC members through visits, administrator forums, flyer distribution, newsletters, service cooperative hosted vendor shows and participation in conferences. In exchange, the vendor agrees to pay MSC an administrative fee. This administrative fee will be submitted quarterly to the MSC Cooperative Purchasing office. The administrative fee is described further in the accompanying Technical Specifications. Sales Volume Reports: A sales volume report of the total gross dollar volume of all goods and/or services purchased by all MSC members will be submitted quarterly to the MSC cooperative purchasing office at Lakes Country Service Cooperative, Attn: Cooperative Purchasing, 1001 E. Mount Faith, Fergus Falls, MN 56537. The sales volume reports are described further in the accompanying Technical Specifications. Contract Period: See Technical Specifications C. Proposal Content Submission of Proposals: Vendors must submit their proposals, as described below, to the RFP Facilitator listed in the Technical Specifications, by the time listed in the Technical Specifications. Oral, facsimile, telephone or telegraphic proposals are invalid and will not receive consideration. Interpretations: Requests for additional information, including Instructions to Respondents or Technical Specifications shall be addressed to the RFP Facilitator identified in the Technical Specifications. D. RFP Particulars Conditions Precedent to Award: Prior to the award, the apparent successful respondent(s), if requested by MSC, shall furnish current information and data regarding their resources, personnel, and organization within three days. MSC pg. 4 reserves the right to reject the proposal of an apparent successful respondent when the available evidence or information does not satisfy MSC that the respondent is qualified to properly carry out the terms of the contract. The apparent successful respondent(s) shall be required to supply the names and addresses of material suppliers and subcontractors when requested to do so by MSC. Correction of RFP Documents: Upon examination of the RFP documents, respondents shall promptly notify the RFP Facilitator of any ambiguity, inconsistency or error, which they may discover. Any notification of ambiguity, corrections and/or requests for interpretation must be submitted, via e‐mail to the RFP Facilitator, no later than seven (7) days prior to the RFP opening. Interpretations, corrections, and changes to the documents will be made by addendum. Such addenda will be sent by e‐mail and a “read receipt” will be requested. If such confirmation is not received, the respondent will be contacted and an e‐mail confirming receipt will be requested. Interpretations, corrections, or changes made in any other manner will not be binding, and respondents shall not rely upon such interpretations, corrections and changes. No addenda will be issued after five (5) business days prior to the RFP opening. Late Submissions: Proposals will not be allowed to be submitted after the RFP due date and time set by MSC (see Technical Specifications). Modifications or Withdrawal of a Proposal: A proposal may not be modified, withdrawn or cancelled by the respondent for a period of 120 (one hundred twenty) days following the time and date designated for receipt of proposals, as each responder so agrees in submitting a proposal. Prior to the time and date designated for receipt of proposals, any proposal submitted may be modified or withdrawn by notifying the RFP Facilitator. (See Technical Specifications for the RFP Facilitator’s contact information). Such notice shall be in writing over the signature of the respondent. Written confirmation over the signature of the respondent shall be mailed and postmarked on or before the date and time set for receipt of the proposals, and it shall be so worded as not to reveal the details of the original proposal. Withdrawn proposals may be resubmitted up to the time designated for the receipt of the proposals provided that they are in full conformance with the Instructions to Respondents. Proposal security shall be in an amount sufficient for the proposal as modified or resubmitted. Opening of Proposals: The properly identified proposals which have been submitted on time will be opened at the designated time and date set within the Technical Specifications and will be read by the RFP Facilitator and witnessed by another member of the MSC staff. A summary of the proposals will be made available for public inspection during normal business hours in the RFP Facilitator’s office. RFP Awards: RFP awards will be made for the products and services listed in the Technical Specifications. MSC reserves the right to award to a single vendor or multiple vendors by region (see Technical Specifications). Notification of the intent to award will be made within twenty (20) business days of opening. The actual award is subject to approval by the MSC Board of Directors. Rejection of Proposals: MSC reserves the right to reject any or all proposals. MSC also reserves the right to reject a proposal not accompanied by data required by the RFP documents, or to reject a proposal which is in any way pg. 5 incomplete or irregular. MSC shall reject all proposals from respondents where there has been collusion among them. Required Securities: Awarded vendor(s) will be required to post a $1,000.00 performance bond at the time of the award(s). The performance bond may be in the form of a bond, certified or cashier’s check, or money order payable to MSC. It may also be a bond naming MSC as obligee written by a corporate surety, satisfactory to MSC, pledging that the respondent will abide by the terms stated in this RFP and in the vendor’s proposal and pledges the faithful performance of the contract and the payment of all obligations arising thereunder. Should the successful respondent(s) refuse to fulfill orders as described in their proposal(s), the amount of the performance bond shall be forfeited to MSC as liquidating damages, not as a penalty. E. General Specifications Addenda: Addenda are written instruments issued by MSC which modify or interpret the RFP documents by additions, deletions, clarification, or corrections and will be sent prior to the date for receipt of proposals. All addenda issued by MSC shall become a part of the specifications and will be made part of the contract. Addenda will be mailed, delivered, or faxed to all who are known by the RFP Facilitator to have received a complete set of the RFP documents. Copies of addenda will be made available for inspection at the MSC office in Fergus Falls, MN. No addenda will be issued later than five days prior to the date and time for receipt of the proposals, except an addendum withdrawing the proposal or one which includes postponement of the date of receipt of proposals. Each respondent shall ascertain prior to submitting a proposal that it has received all addenda issued and the respondent shall acknowledge their receipt in their proposal. Confidential Information: As MSC is a public entity, the information contained in the proposals shall be considered public information under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 et. seq. No part of a proposal shall be treated as confidential unless so designated, by the vendor submitting the proposal, as trade secret information having met the criteria under Minnesota Statutes § 13.37 Subd. 1(b) and other applicable laws. Any data claimed by the vendor submitting the proposal to be trade secret data must be clearly marked "proprietary and confidential." Should a challenge occur to said vendor’s designation of data as "proprietary and confidential," the vendor shall indemnify and hold MSC harmless for any attorney's fees, costs, penalties, or losses associated with such designation. MSC makes no representations to any vendor regarding their designation of data as “proprietary and confidential.”
MSC designates the sales report and administrative fee data, referenced in this contract, as confidential from the vendor’s perspective. Therefore, the vendor shall, under no circumstances, release this data to any entity other than MSC. MSC, however, as a government entity, is required to, upon request of any individual or organization; make this information available to the person(s) making the request. If a vendor receives a request for this data, the vendor should direct the person(s) making the request to contact the MSC Cooperative Purchasing Department. pg. 6 Delivery: Unless otherwise stated in the Technical Specifications, shipping charges must be included in the pricing. No additional delivery charges will be assessed to purchasing members. Items must be delivered to the addresses specified on the purchase orders. Respondents must indicate on the attached forms the number of calendar days from receipt of purchase order by which time delivery will be completed. Patents: Vendor shall hold and save MSC and MSC members and their officers, agents, servants, and employees, harmless from liability of any nature or kind, including cost and expense for, or on account of, any patented or non‐patented invention, process, article or appliance manufactured or used in the performance of this contract, including its use by the owner, unless specifically stipulated in the proposal. Audits: Contracted vendor(s) agree(s) that MSC may audit their records to establish that total compliance of the contract is met. Vendor agrees to provide verifiable documentation tracking goods from manufacturer to each member. Failure on two or more items will carry a financial penalty of 1% of the total volume of all like‐items sold payable to MSC, plus an amount equal to the overcharging refunded back to members. MSC shall have the ability to audit supplier’s cost. Sales Tax: Sales tax shall not be included in the prices quoted on the proposal form. Substitutions: The materials, products or equipment described in these documents establish a standard of type, function and quality to be met by any proposed substitution. Unless the particular specification prohibits substitution, respondents are encouraged to propose materials, products or equipment of comparable type, function and quality. Proposals for substitute items shall be stated in the appropriate blank on the proposal form, or if the form does not contain blanks for substitution, on the respondent’s letterhead attached to the pricing form. Respondents shall attach to the form a statement of the manufacturer and brand name of each proposed substitution plus a complete description of the item including descriptive literature, illustrations, performance and test data and any other information necessary for an evaluation. The burden of proof of the merit of the proposed substitution is upon the respondent. Defects: All products must be 100% guaranteed. Any product which is received damaged, found to be defective, or does not perform to the end users expectations must be replaced at the vendor's expense including all shipping/delivery charges. Sales Representation and Marketing: Contracted vendor(s) agree(s) to provide identified sales representatives whom MSC can contact for sales and product information. F. Contract Development Following the final evaluations, MSC will award a contract(s) to the most highly qualified respondent(s). pg. 7 pg. 8 RFP 13.5 Technical Specifications 1.
Purpose: It is the desire of MSC to implement a purchasing contract(s), on behalf of their members, for the purchase of Automobiles, Utility Vehicles, Vans, Light Trucks and Medium Duty Trucks. It is the intent of MSC to provide their members with a good selection of these products and associated services. 2.
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Proposal Due Date: Proposals are due in the office of the RFP Facilitator (identified below) by 3:00 PM CDT on August 26, 2013. Proposals will be opened after 3:00 PM CDT on August 26, 2013. Vendors submitting proposals may be asked to make a formal presentation of their proposal to a committee of cooperative purchasing coordinators and/or transportation directors and/or school administrators. If presentations are requested, the date, time and location will be determined after the RFP opening. 4.
Proposal Award Date: RFP award notification will be made on or before September 20, 2013, pending board approval. 5.
RFP Submission: MSC requires that responses be submitted electronically on a CD, DVD or flash drive, labeled RFP 13.1, as described below: • Form A: Vendor Information Form (MS Word™ format) • Form B: Level of Support (Adobe™ PDF format) • Form C: Make/Model Availability and Price Concessions (Excel™ format) • Form D: Price Quotes (Excel™ format) • Form E: Questionnaire (MS Word™ format) • Form F: Assurance of Compliance (Adobe™ PDF format) • Form G: Vendor’s Contract Offer and Contract Award (Adobe™ PDF format) • Product Data: Data sheets on all products listed on Form D, including product specifications and warranty information (Adobe™ PDF format) • Form H: Proposal Checklist (Adobe™ PDF format) 6.
Administrative Fee: In addition to bringing the buyer and seller together through the RFP process, MSC provides ongoing marketing support for the supplier’s products with MSC members through visits, administrator forums, promotional flyer development and distribution, newsletters, service cooperative hosted vendor shows and participation in statewide conferences. In exchange, the vendor agrees to pay MSC an administrative fee based on the total gross dollar volume of all purchases made by all members of the cooperative group. This includes the respondent’s current customers. The administrative fee will be submitted quarterly to the MSC business office. The minimum administrative fee is 1.0% of total net sales. With pg. 9 7.
prior approval by the regional service cooperative, this fee may vary with the size/scope of the sale. Term: The term of the contract resulting from this RFP will be from October 1, 2013 through September 30, 2014. This contract may be renewed annually for three additional years, pending successful performance by the awarded vendor. 8.
Estimated Quantity: $750,000/year 9.
RFP Facilitator: The RFP Facilitator for this RFP is: Doug Koch, Bid and Contract Coordinator Minnesota Service Cooperatives 1001 East Mount Faith Fergus Falls, MN 56537 1‐218‐739‐3273 (phone) 1‐218‐739‐0326 (fax) [email protected] 10. 11. Glossary of Terms a. Factory Invoice: The actual invoice the manufacturer sends to the dealer for the vehicle. b. Holdback or Dealer Holdback: The amount the manufacturer retains for a period of time. The amount is a percentage of the total MSRP, the base MSRP, the total invoice or the base invoice. c. EPA: The Environmental Protection Agency classifies vehicles based upon the interior volume for passenger vehicles and the gross vehicle weight rating (GVWR) for trucks. The interior volume includes the passenger volume plus the trunk volume. d. IIHS: The Insurance Institute of Highway Safety tests new models by crashing them into an energy‐absorbing, deformable barrier at 40 mph. e. Manufacturer’s Suggested Retail Price (MSRP): The retail price of the new motor vehicle suggested by the manufacturer, including the retail delivered price for each accessory or item of optional equipment physically attached to the new motor vehicle at the time of delivery to the new motor vehicle dealer that is not included within the retail price suggested by the manufacturer for the new motor vehicle. f. NHTSA: The National Highway Traffic Safety Administration. (A federal agency that regulates safety features of vehicles and that crash tests new cars for front impact into a flat, rigid barrier at 35 mph, and side impact with the test car traveling 17 mph being hit broadside by another car traveling 34 mph.) g. OEM: The original equipment manufacturer. h. Wholesale Price: The cost of the vehicle to the dealer minus the holdback, any factory incentives, and rebates. i. Administrative Fee: The fee allowed to MSC for offering this program to its members. Specific Terms and Conditions: The following terms and conditions are in addition to the applicable standard terms and conditions: a. All billings and invoices shall identify the specific vehicle being billed and include the name of the vehicle, model number and vehicle identification number. pg. 10 b. The contractor shall include a copy of any manufacturer's order guide as a separate document. Upon request, the dealer will provide a copy of the order guide to any MSC member wishing to purchase a vehicle. c. The prices for all vehicles shall be F.O.B. the contractor's dealership or any location within a predetermined radius of the dealership. If any additional costs to deliver a vehicle are required, beyond the predetermined radius of the dealership, that cost must be identified in this pricing description. If no delivery costs are identified, the dealer will deliver the car to any member location in Minnesota or South Dakota at no additional charge. d. For vehicles ordered from the factory, every effort shall be made to deliver within 75 days of receipt of the purchase order from the purchasing member. If a vehicle is delayed beyond 120 days, or if the delayed delivery is beyond the fiscal year (ending June 30), the purchasing member reserves the right to cancel the purchase order. The purchasing member will be under no obligation to select a different vehicle if the contractor is unable to deliver on time. e. All deliveries shall be made Monday through Friday during normal business hours. Vendor shall provide the purchasing member a minimum of 24‐hour notification prior to delivery. f. All vehicles shall be equipped with two (2) full sets of keys at the time of delivery. Any special purpose keys (security systems, locks, trunk release, lights, panic button) shall be supplied in sets of two (2) at no additional cost. g. Upon delivery, the dealer shall provide the purchasing member the following documents: MSO (Manufacturer State of Origin); odometer statement; warranty document; manufacturer’s invoice (unadulterated). The Maroney Sticker shall be contained on the window of all vehicles and a complete owner's operating and maintenance manual shall be placed in the glove box or in the trunk. If the sticker is removed at the request of the purchasing member, the original shall be placed in the vehicle's glove box or with the other documents listed above. h. All vehicles shall be ready for continuous operation upon delivery, shall have all standard and optional equipment installed, and be fully assembled and serviced. Service shall include: complete lubrication, all fluid levels filled to manufacturer's regional delivered recommended capacity; all tires, including the spare, inflated to proper pressure; wheels properly aligned to factory specifications; engine tuned to proper operating condition; inside and outside clean with all unnecessary tags, stickers, and markings removed. No decals or markings of any type pertaining to advertisements other than the manufacturer's name or model designation normally installed by the factory shall be attached to the vehicle. Local dealers may provide a license plate holder and key chain tags that identifies the dealer's name. i. All vehicles shall be delivered with a minimum of 1/4 tank of fuel. Electrical powered vehicles shall have all batteries fully charged. j. Prior to acceptance by the purchasing member, each vehicle shall be subject to a complete inspection by that member. Inspection shall include, but not necessarily be limited to, conformity to the specifications, mechanical integrity, quality or workmanship and materials, and appearance defects. If fewer than ten (10) vehicles are delivered at any one time, inspection shall be completed in ten (10) or fewer calendar days; if more than ten (10) vehicles are received, up to thirty (30) calendar days may be permitted for inspection. If any equipment is returned to the contractor prior to acceptance, corrections shall be made within seven (7) calendar days. Upon delivery of a corrected vehicle, the normal inspection time will start fresh. All corrections shall be made without any inconvenience to the purchasing member. pg. 11 k. It shall be the responsibility of the contractor to assure that all recall notices and other technical service bulletins or notifications from the factory are sent to the purchasing member (not MSC) in a timely manner. l. All standard equipment as identified in the manufacturer's literature, data books, and fleet buyers’ guides shall be furnished without additional cost on regular production vehicles. m. All optional equipment and accessories shall be original equipment from the manufacturer and installed at the factory. n. Any dealer provided option must be priced separately and may only be included if specifically ordered by the purchasing member. Under no conditions may a purchasing member be charged additional costs for items such as ADP (Added Dealer Profit), additional rust proofing, pinstripes, upholstery preservative, undercoating (or similar dealer packs), conveyance or document fees, or advertising surcharges. o. Warranties shall be the manufacturer's standard new vehicle warranty, for a minimum of 36 months and/or 36,000 miles, whichever comes first. All warranties shall begin when the vehicle is placed in service, which may be delayed by the ordering agency for up to six months. It shall be the responsibility of the ordering agency to notify the contractor when a vehicle is actually put in service. p. Extended manufacturer's (OEM) warranties shall be offered that shall pay for the repair or replacement of any covered parts that are defective in material or workmanship, except for the first $50 per eligible repair visit. Covered repairs will never exceed $50 per visit, even if more than one covered component is repaired. Dealers shall offer prices for all levels of warranties, up to 100,000 miles. Extended warranties shall be offered as an option. A dealer that fails to offer an extended warranty may be cause for rejection. (Dealers may price both $100 per visit and $0 per visit alternatives, if available.) Indicate in writing if extended warranties are offered to law enforcement users. q. All vehicles shall be the manufacturer’s current production models, new and untitled. r. States’ political subdivisions are exempt from Federal Excise Tax. Some members are nonprofit, educational agencies or health institutions (authorized by state statute to participate in cooperative purchasing) and may not be exempt. Agency will make every effort to report such facts to the vendor. s. Twelve and fifteen passenger vans offered may not be used as school buses for the transportation of students for any purpose. No vehicle equipped or certified as a school bus may be offered on this contract. t. If a purchasing member requires a special type of paint (school colors, for example), an extra 45 days may be allowed to meet this need. Dealers must indicate on the price page any additional costs required for special school or fleet colors. If a price is not entered, it will be assumed that there is no additional cost. u. MSC reserves the right to disallow any vehicle to be on contract that has been crash tested by the National Highway Traffic Safety Administration (NHTSA) or the Insurance Institute for Highway Safety (IIHS) and found to be unsafe for either the driver or passenger. In addition, any vehicle rated as unsafe by an independent national consumer testing organization (such as Consumers Union) may be disallowed. The vendor agrees to immediately withdraw any such vehicle from the contract until the vehicle is in compliance or deemed safe by the government or the independent testing organization. (Unsafe is defined as when the passenger or driver is likely to suffer extreme physical harm or death in a collision similar to the test crash.) v. All passenger cars sold under this contract must meet or exceed the 2009 Federal side‐
impact standards. pg. 12 w. All 2010 and newer passenger cars offered on this contract must have air bags for both the driver and the passenger, and be equipped with air conditioning, power steering and power brakes. Advanced front air bags, which adjust their explosive force to the passenger's weight and side air bags, will be offered when available. x. All vehicles must have factory‐installed seat belts for all seats. When possible, safety‐belt pre‐tensioners will be installed. A three‐point safety belt in the center rear seat will be offered, if available. y. Anti‐lock Brake Systems (ABS) will be offered as an option, except when supplied by the manufacturer as a standard item. z. Fleet purchases will enable the purchasing member to order as many options as needed, as permitted by the manufacturer. In all other cases, all options will be available. Options will include, but not be limited to the following: automatic or standard transmissions; larger or smaller engines; drive trains with anti‐lock brakes, traction control, all‐wheel drive, limited‐
slip differential, adjustable drive control and automatic level control; inside features such as adjustable steering column, cruise control, power seats, upgraded upholstery, rear window defroster and wiper/washer, central locking and/or security system, power mirrors, power windows, upgraded sound systems, cellular phone, trip meter and computer vehicle monitor. If sufficient storage space is available, a full‐size spare with a matching wheel may be offered. aa. Trucks offered may have many options, including but not limited to, the following: frame rails and reinforcements, extended bumpers, and tow hook; air brakes and air brake accessories; special electrical parts such as fog lights, air horn, snow shield, special turn signals; special front end grills and paints; diesel, gas, or CNG powered engines; specific manual or automatic transmissions; extra fuel tanks; cab comfort items such as upgraded seats, special mirrors, gauge clusters, tinted windows, power windows. bb. Except as restricted by the manufacturer in a fleet purchase, all factory incentives and rebates will be passed to the purchasing member. All participating dealer rebates, year‐end rebates, and other discounts offered to the general buying public will be available to the purchasing member. cc. All dealers must identify the dealer holdback offered by the manufacture as a percentage of the base invoice, the base MSRP, total MSRP, or other basis. dd. Tinted glass will comply with state law at the time of order. The forward side window shading may block out no more than 33 percent of the light or reflect more than 35 percent. Unless otherwise ordered, all other side windows in utility vehicles and vans shall be factory deep tinted. ee. Dealer will provide, at no charge to the purchasing member, MSDS information providing asbestos content of friction materials (brake pads, brake shoes, clutch discs, etc.), upon request. ff. All interior rearview mirrors shall be day/night adjustable. gg. Unless otherwise ordered, all vehicles shall have dual sun visors, dual windshield wipers with washers, and left and right side outside mirrors. All truck mirrors shall be heavy‐duty, top of the line systems, and meet federal and state size requirements. hh. All water‐cooled vehicles shall have antifreeze protection to ‐35° F or to meet regional delivered levels. ii. Full‐time four‐wheel or all‐wheel drive may be offered. jj. Alternative fuels means: a) liquefied petroleum gas; b) fuel that contains no less than 20% water by volume and that complies with any of the following: i) Is used in an engine that is certified to meet at a minimum the United States Environmental Protection Agency low pg. 13 emission vehicle standard pursuant to 40 Code of Federal Regulations section 88.104‐94 or 88.105‐94; ii) is used in an engine that is certified by the engine modifier to meet the addendum to memorandum 1‐A of the United States Environmental Protection Agency; iii) is used in an engine that is the subject of a waiver for that specific engine application from the United States Environmental Protection Agency's memorandum 1‐A addendum requirements and that waiver is documented to the reasonable satisfaction of the Department of Commerce Energy Office; c) alcohol fuels that contain not less than 85% alcohol by volume; d) electricity; e) solar energy; f) a combination of at least 70% alternative fuel and no more than 30% petroleum based fuel and that operates in an engine that meets the United States Environmental Protection Agency low emission vehicle standard pursuant to 40 Code of Federal Regulations section 88.104‐94 or 88.105‐94 and is certified by the engine manufacturer to consume at least 70% alternative fuel during normal vehicle operations. kk. Dealer will assist the purchasing member if a vehicle purchased does not conform to the conditions of the warranty. As expressed, it is presumed that a reasonable number of attempts have been undertaken to conform a motor vehicle to the applicable warranties if either: 1) the same nonconformity has been subject to repair four (4) or more times by the manufacturer or its agents or authorized dealers during the shorter of the warranty term or the period of two (2) years or 24,000 miles following the date of original delivery of the motor vehicle to the consumer, whichever is earlier, but the nonconformity continues to exist; or 2) the motor vehicle is out of service by reason of repair for a cumulative total of 30 or more calendar days during the shorter of the warranty term or the two‐year period or 24,000 miles, whichever is earlier. ll. The term of a warranty is extended by any period of time during which repair services are not available to the member because of any war, invasion, strike, fire, flood or other natural disaster. mm. Splash guards will be installed on all trucks (larger than 3/4 ton) and shall be attached in a manner that prevents the splashing of mud or water on the windshield of other motor vehicles, shall extend to a length of not more than eight inches (8") from the ground, shall be wide enough to cover the full tread or treads of the tires being protected, shall be installed close enough to the tread surface of the tire or wheel to control the side throw of the bulk of the thrown road surface material, may be constructed of a flexible rubberized material, and shall be attached in a manner that, regardless of movement either in the splash guards or the vehicle, the splash guards retain their general parallel relationship to the tread surface of the tire or wheel under all ordinary operating conditions. Pickups that have been modified with a higher bumper to raise their center of gravity shall have splashguards attached. nn. The manufacturer must disclose in writing to a new motor vehicle dealer damage to a new motor vehicle delivered to the dealer if the damage is known to the manufacturer and repaired, the damage occurred after the manufacturing process is complete but before delivery to the dealer, and the damage exceeds three percent (3%) of the MSRP as calculated at the rate of the dealer's authorized warranty rate for labor and parts. If this happens, the dealer will disclose in writing to the purchasing member of the new motor vehicle before entering into a sales contract that the new motor vehicle has been damaged and repaired if the damage to the new motor vehicle exceeds three per cent (3%) of the MSRP as calculated at the rate of the dealer's authorized warranty rate for labor and parts. pg. 14 12. Delivery Options/Vendor Requirements a. The purchasing member may elect one of three delivery options: i. Take delivery at contracted vendor’s location. ii. Take delivery through an auto dealership of their choosing (extra charge may apply). iii. Have vehicle(s) delivered directly to their location (extra charge may apply). b. Vendor agrees to invoice the purchasing member directly. c. Vendor agrees to provide sales people to visit potential purchasing members as requested. d. Vendor must be able to offer the purchasing member an extended warranty option. 13.
14.
Delivery Delivery and dealer preparation charges must be included in the proposed pricing. No additional delivery charges will be assessed to purchasing members. Vehicles must be delivered to the addresses specified on the purchase orders (which may be a local dealership). If a member has a trade‐in vehicle, the dealer will price the trade‐in value according to a current pricing guide used as an industry standard, such as the Kelley Blue Book. The guide to be used will be identified in the proposal. The dealer may also use the Kelley Blue Book web site (www.kbb.com) that has prices back to 1980 models, or the Edmunds.com site (www.edmunds.com). For trade in prices on vehicles not listed in an industry‐standard source, the dealer will describe the process used to determine a trade in value. Manufacturers who wish to participate in leasing must identify the leasing options currently available. No third party leasing will be permitted. Any third party leasing will be arranged by the member. Any financing necessary for the member will also be provided by others. RFP Award: It is the intent of MSC to award a contract to the lowest responsible respondent(s) meeting specifications provided the proposal has been submitted in accordance with the requirements of the RFP documents. MSC shall have the right to waive any informality or irregularity in any proposal received; to accept the proposal or bonds which, in its judgment, is in its own best interest; and to advertise for new proposals where the acceptance, rejection, waiving, or re‐
advertising is determined to be in the best interest of the MSC members. Award(s) will be based on, but not necessarily limited to the following: a.
Adherence to all conditions and requirements of the RFP specifications. (failure to do so will result in removal from consideration) b.
Proposed pricing structure submitted. (50 points) c.
References and vendor’s reputation with current and past users. (10 points) d.
Evaluation of bidder’s ability to service MSC. (5 points) e.
Ease and efficiency of the vendor’s order process including the ability of member to select options and vehicle delivery options available. (10 points) f.
Financial responsibility of the respondent. (5 Points) g.
The number of different makes and models of vehicles available through the respondent. (10 points) h.
Value added services offered. (5 points) i.
Ability to partner with the service cooperatives (staff, administrative fees, and exceptions to the RFP Terms and Conditions) (5 points) pg. 15 MSC reserves the right to award a contract to one vendor, award multiple contracts by region and/or products and services offered, or reject any or all proposals. Low‐tied proposals will be resolved in a manner that is in MSC’s best interest. Response to this request for proposals is an offer to contract with MSC based upon the terms, conditions, and scope of work and specifications contained in this request. Awarded vendor(s) will be required to enter into a contract with MSC. pg. 16 Form A: Vendor Information Form Company Name Address City/State/Zip Phone # Fax # Toll Free Customer Service # Primary Contact Person Primary Contact Person’s E‐mail Company Personnel Contacts General Manager Sales Manager Customer Service Manager Account Manager(s) for MSC Who in your company will be responsible for the following? Conducting audits Submitting sales reports Payment of administrative fees pg. 17 Form B: Level of Support 1. Responding Company’s Name: 2. Product/Service: Automobiles, Utility Vehicles, Vans, Light Trucks and Medium Duty Trucks 3. Please indicate the level of support you will offer on this contract category. Check only one box in each section. Prices are (check) Prices are (check) No different from what we ordinarily offer to individual public educational institutions and local public bodies. (If this is checked, bid offeror’s response will be considered non‐responsive) Two percent (2%) lower than our best price to individual members Three percent (3%) lower than our best price to individual members Four percent (4%) lower than our best price to individual members Five percent (5%) lower than our best price to individual members Ten percent (10%) lower than our best price to individual members Other, explain ___________________________________________ The same as what we offer to other consortiums Two percent (2%) lower than our best price to other consortiums Three percent (3%) lower than our best price to other consortiums Four percent (4%) lower than our best price to other consortiums Five percent (5%) lower than our best price to other consortiums Ten percent (10%) lower than our best price to other consortiums Other, explain ___________________________________________ _______________________________________________ _____________________ Signature (must match signature on Form F) Date pg. 18 Form C: Make/Model Availability and Price Concessions Complete the attached Excel spreadsheet, entitled “Form C: Make/Model Availability and Pricing Concessions,” indicating the makes and models you are able to offer and the price concession associated that make and model. All price concessions must be the amount to be deducted from (or added to) the dealer invoice price. You may add additional makes and models at the end of page 3 of the spreadsheet. Add additional lines if necessary. pg. 19 Form D: Price Quotes Bidding Company: _______________________________ Contact Person: _________________________________
Phone: __________________
Instructions: Using the pricing formula that you submitted in your proposal to MSC,
please price the vehicles with the options listed in the Excel™ spreadsheet labeled “Form
D: Price Quotes.” Include all costs including dealer destination and preparation charges in
your price and the purchaser (service cooperative member) will pick the vehicle up at your
location. Consider the purchaser to be a tax supported entity. Do not include sales tax,
license or title fees in the price. If you cannot provide a specific vehicle, please indicate that
it is unavailable. Also, for each vehicle, please provide a detailed pricing worksheet
showing detailed cost including the base price, any options (or option packages),
preparation charges, discounts and incentives. (Use pricing for the week of 8/5/2013.)
pg. 20 Form E: Questionnaire Responding Company’s Name: Question Administrative Contact: In the event a contract is executed with your firm as a result of this proposal, indicate the person(s) we may contact for prompt answers regarding administration and/or pricing questions Name:
Phone:
E‐mail address:
Geographic Capability: Are you able to service all of North Dakota, South Dakota and Minnesota? If not, please define the areas you are unable to service. Inventory: State the size of your inventory (number of items). Location(s) of your inventory:
Staff: List the number of staff in: Government/Fleet Sales:
Government /Fleet Support:
Government/Fleet Marketing:
Order Processing Describe the process you follow when a member wishes to order a vehicle. State your process for processing an order. Describe your delivery process. Delivery: Can a member take delivery at your location(s)? If so, are there any additional charges associated with this delivery method and how are they calculated? Can you deliver a vehicle to the member’s location? If so, are there any additional charges associated with this delivery method and how are they calculated? Answer pg. 21 Can you to have a vehicle drop‐shipped to a dealer in the member’s area, so they can take delivery from their local dealer? If so, are there any additional charges associated with this delivery method and how are they calculated? Pricing: Describe any general conditions to the submitted pricing (Forms B & C) Admin Fee/Reporting: Do you agree to pay the 1% administrative fee on all sales made to members under the terms of this agreement? Can you provide the sales reports as described in the Technical Specifications? Value Added Services What value added services can your company offer MSC and its members? Requested Exceptions to the RFP Terms and Conditions Please state any exceptions you are requesting to the Terms and Conditions of this RFP. References: Submit no more than five references. At least two of the five references must be educational institutions and two must be government agencies (cities, counties, etc.). Phone Number and Company Name Contact Person City/State E‐mail Address pg. 22 Form F: Assurance of Compliance To Whom It May Concern: The respondent has carefully checked the accuracy of all items including description, price per unit, and listed total price per item in this proposal. In addition, the respondent accepts the general provisions of the proposal, including delivery timelines, and all responsibilities of delivery as outlined. The respondent is aware of any detailed and special conditions. In submitting this proposal, it is understood that the right is reserved by MSC to reject any or all proposals, and it is agreed that this proposal may not be withdrawn during a period of 120 (one hundred‐twenty) days from the time of the opening date. Company Name: _______________________________________________________________ Authorized Agent’s Signature: ____________________________________________________ Agent’s Name (printed): __________________________________________________________ Address: _____________________________________________________________________ City/State/Zip: _________________________________________________________________ Telephone Number: ________________________ Fax Number: ________________________ E‐Mail Address: _______________________________________________________________ pg. 23 Form G: Vendor’s Contract Offer and Contract Award MSC RFP 13.5: Automobiles, Utility Vehicles, Vans, Light Trucks and Medium Duty Trucks OFFER TO BE COMPLETED BY VENDOR In compliance with the Request for Proposal, the undersigned warrants that I/we have examined the Instruction to Offerors, and, being familiar with all of the conditions surrounding the proposed projects, hereby offer and agree to furnish all professional services, labor, materials, and supplies incurred in compliance with all terms, conditions, specifications and amendments in this Request for Proposal and any written exceptions in the offer. Signature also certifies understanding and compliance with the certification requirements of the Categorical Terms and Conditions. The under‐signed understands that his/her competence and responsibility and that of his/her proposed subcontractors, time of completion, as well as other factors of interest to MSC as stated in the evaluation section, will be a consideration in making the award. Company Name: _______________________________________________________________ Address _________________________ City _____________________ State_____ Zip ______ Contract Contact Person _________________________________________________________ Authorized Signature ______________________Printed Name __________________________ ACCEPTANCE OF OFFER AND CONTRACT AWARD TO BE COMPLETED ONLY BY MSC Contract period: It is MSC’s intent to award contract(s) for the specified materials, equipment and services. The initial contract term shall be from the date October 1, 2013 through September 30, 2014. By mutual written agreement between MSC and the awarded vendor, this contract may be renewed annually on October 1, 2014, October 1, 2015 and October 1, 2016. However, no contract extension exists unless and until contractor is so notified by MSC. Month‐to‐month extensions: MSC reserves the right to offer month‐to‐month extensions if that is determined to be in the best interests of Members/Participating Entities. __________________________________ ______________________ Authorized Signature Contract Number Awarded this _____ day of ___________________, 2013. pg. 24 Form H: Proposal Checklist The following items are required by the RFP due date and time. Any missing item(s) will result in disqualification of your proposal. Please take a moment to review the check‐off list provided: Form A: Vendor Information Form (MS Word™ format) Form B: Level of Support (Adobe™ PDF format) Form C: Makes/Models/Bid Concessions (MS Excel™ format) Form D: Price Quotes (MS Excel™ format) Form E: Questionnaire (MS Word™ format) Form F: Assurance of Compliance (Adobe™ PDF format) Form G: Vendor’s Contract Offer and Contract Award(Adobe™ PDF format) Product Data: Data sheets on all products listed on Form D, including product specifications and warranty information (Adobe™ PDF format) Form H: Proposal Checklist (Adobe™ PDF format) Required documents MUST be submitted in the indicated format. MS Word documents with inserted images of completed documents will not be accepted. One electronic copy of all of the forms and information listed above must be submitted on a CD, DVD or flash drive. No hardcopy of these documents is required. pg. 25 Form C: Make/Model Availability and Price Concessions
Vendor Name:
2014 Models
Make
Model
Buick
Buick
Buick
Buick
Buick
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
LaCrosse
Enclave
Regal
Verano
Encore
Captiva Sport
Cruze
Malibu
SS
Spark
Spark EV
Impala
Impala Limited
Impala Limited Police
Caprice Police Patrol Vehicle
Equinox
Sonic
Silverado 1500 Regular Cab
Silverado 1500 Double Cab
Silverado 1500 Crew Cab, 2WD
Silverado 2500/3500 Regular Cab, 2WD
Silverado 2500/3500 Regular Cab, 4WD; Double Cab, Crew Cab; Pick‐up and Cab/Chassis
Express 1500 Cargo & Passenger
Express 2500/3500 Cargo
Express 3500 Passenger
Express Cutaway
Traverse
Tahoe incl. Police/Special Serv. (gas)
Suburban
200
300
Town & Country
Durango
Avenger
Journey
Charger
Charger Police V‐6
Charger Police V‐8
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chrysler
Chrysler
Chrysler
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Available (Y/N)
Price Concession
Make
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
2014 Models (Continued)
Model
Grand Caravan (Passenger)
Ram Cargo Van
Ram 1500 Regular Cab 2WD
Ram 1500 Regular Cab 4WD & all Quad
Ram 1500 Crew Cab
Ram 2500/3500 Reg. Cab 2WD (gas)
Ram 2500/3500 Reg. Cab 2WD (diesel)
Ram 3500 Regular Cab/Chassis, 2WD (gas)
Ram 3500 Regular Cab/Chassis 2WD (diesel)
Ram 4500/5500 Regular Cab/Chassis, 2WD
Ram 4500/5500 Crew Cab/Chassis, 2WD
Ram 25/3500 Crew/Mega Cab, 2WD (gas)
Ram 25/3500 Crew/Mega Cab, 2WD (diesel)
Promaster Passenger
Promaster Cargo
C‐Max Energi
C‐Max Hybrid
Focus
Focus Electric
Fiesta
Fusion
Fusion Energi
Taurus
Transit Connect
Mustang
Escape
Edge
Flex
Explorer
Expedition
Econoline Cargo/Passenger
Econoline Cutaways
F‐150
F‐250/F‐350 Pick‐ups
F‐350 Cab/Chassis
Available (Y/N)
Price Concession
Make
Ford
Ford
Ford
Ford
Ford
GMC
GMC
GMC
GMC
GMC
GMC
GMC
GMC
GMC
GMC
GMC
GMC
GMC
Jeep
Jeep
Jeep
Jeep
Jeep
Lincoln
Lincoln
Lincoln
Lincoln
Available (Y/N)
Model
F‐450 Pickup
F‐450 & F‐550 Cab/Chassis
F‐650 & F‐750 Cab/Chassis
Police Interceptor Sedan
Police Inteceptor Utility
Sierra 1500 Regular Cab
Sierra 1500 Double Cab
Sierra 1500 Crew Cab, 2WD
Sierra 2500/3500 Regular Cab, 2WD
Sierra 2500/3500 Regular (4WD)/Double/Crew Pickup & Cab/Chassis
Savana 1500 Cargo & Passenger
Savana 2500/3500 Cargo
Savana 3500 Passenger
Savana Cutaway
Acadia
Terrain
Yukon & Yukon XL
Wrangler
Compass
Patriot
Cherokee
Grand Cherokee
Navigator
Navigator L
MKS, MKT, MKX
MKZ (excl. hybrid)
Price Concession
Form D: Price Quotes
Bidding Company:
Contact Person:
Phone:
Instructions: Using the pricing formula that you submitted in your proposal, please price the following ELEVEN vehicles with the options listed. Include all costs including dealer destination and preparation charges in your price and the purchaser (service cooperative member) will pick the vehicle up at your location. Consider the purchaser to be a tax supported entity. Do not include sales tax, license or title fees in the price. If you cannot provide a specific vehicle, please indicate that it is unavailable. Also, for each vehicle, please provide a detailed pricing worksheet showing detailed cost including the base price, any options (or option packages), preparation charges, discounts and incentives (use pricing for the week of 8/5/2013). Sub‐total and Final Member Price will be calculated automatically.
Vehicle #1
2014 CHEVROLET SUBURBAN 2WD 4DR LS (CC10906)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Preferred equipment group (Code: 1LS)
Engine: Vortec 5.3L V8 SFI FlexFuel. (Code: LMG)
Transmission: 6 spd auto, heavy duty, electr. controlled w/ OD and tow/haul. (Code: MYC) Front bucket seats w/ premium cloth (Code: AG1), 6‐way power driver and front passenger seat adjusters. (Code: AG2), Ebony premium cloth seat trim (Code:HOZ)
Emissions: Federal requirements (Code: FE9) Paint: Black (Code:4IU)
Rear axle: 3.08 ratio. (Code: GU4)
Wheels: 4‐17” x 7.5” aluminum 5‐spoke. (Code: P46)
Tires: P265/70R17 all season, blackwall. (Code: QAN)
Audio: AM/FM stereo w/ CD player and seek/scan (Code: UUI)
Item/Options
Dealer Invoice Price (Base Price)
Option (detail) Option (detail) Option (detail) Dealer Destination and Preparation Charges
Pricing Concession (from Form C)
Sub‐total
Additional Discount (if any)
Additional Incentive (if any)
Additional Charges (if any)
Final Member Price
Price
$0.00
$0.00
Vehicle #2
2014 CHEVROLET MALIBU 4DR SEDAN LS (1GB69)
Specifications:
1.
2.
3.
4.
5.
6.
7.
Preferred equipment group (Code: 1FL)
Engine: ECOTECH 2.5L, 4‐cyl DI w/ variable valve timing. (Code: LKW)
Transmission: 6 spd automatic, electronically controlled w/ OD. (Code: MNH) Interior: Jet Black/Titanium, premium cloth seat (Code:AFB), Front bucket seats (Code: A51)
Exterior: Summit white (Code GAZ)
Emissions: Federal requirements (Code: FE9) Audio: AM/FM w/ CD player and MP3 playback capability (Code: UYE)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #3
2014 CHEVROLET IMPALA 4DR SEDAN LS (1GX69)
Specifications:
1.
2.
3.
4.
5.
6.
7.
Engine: ECOTECH 2.5L, 4‐cyl DI w/ variable valve timing. (Code: LKW)
Transmission: 6 spd automatic, electronically controlled w/ OD. (Code: MH7) Interior: Front bucket seats (Code: A51), Jet Black/Dark Titanium, premium cloth seat trim (Code:HOZ)
Exterior: Silver Ice Metallic (Code GAN)
Emissions: Federal requirements (Code: FE9) Audio: AM/FM w/ CD player and aux. input jack (Code: IO3)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #4
2014 CHEVROLET LIMITED POLICE 4DR SEDAN POLICE (1WS19)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
Model option: Police package (Code: 9C1)
Preferred equipment group includes standard equip (Code: 17U)
Engine: 3.6L, SIDI, DOHC, V6, VVT, 302 hp.. (Code: LFX)
Transmission: 6 spd automatic, electronically controlled w/ OD. (Code: MX0) Interior: Seat trim: Ebony, cloth seat trim, vinyl rear bench seat (Code:19G). Front bucket seats (Code: AR9)
Exterior: Silver Ice Metallic (Code: 17U)
Emissions: Federal requirements (Code: FE9) Audio, AM/FM stereo w/ CD player seek and scan, digital clock, auto tone control, automatic volume, TheftLock and aux. input jack. (Code: U1C)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #5
2014 BUICK LACROSSE (4GG69) 4DR SEDAN LEATHER AWD
Specifications:
1.
2.
3.
4.
Engine: 3.6L, SIDI, DOHC, V6, VVT (Code LFX)
Transmission: 6 spd, automatic electronically controlled OD,driver shift control (Code: M7U) Axle: 2.77 final drive ratio (Code: D70)
Interior: Leather preferred equipment group (Code:1SL), Front bucket seats w/ seatback map pockets (Code: A51), Ebony, Leather appointed seat trim (Code: H0Y)
5. Exterior: Summit white (Code GAZ)
6. Emissions: Federal requirements includes (NT7) Federal tier 2 emissions (Code: FE9) 7. Audio: Buick IntelliLink Radio, AM/FM/CD w/ USB and Bluetooth streaming (Code: IO5)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #6
2014 FORD FOCUS ELECTRIC (P3R)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
Equipment group (Code: 300A)
Engine: 107kW electric motor w/ 23kW liquid cooled lithium‐ion batt. (Code: FEV)
Transmission: 1 speed automatic. (Code: 44H) Seat and trim: Cloth trimmed heated bucket seats (Code:S), Color: Med. light stone (Code: SL)
Paint: Monotone paint application (Code: PAINT), Color: Oxford white (Code: YZ)
Wheels: Unique 17” alum. Painted. (Code: STDWL) Tires: P225/70R17 (Code: STDTR)
Audio: AM/FM/CD/MP3 HD Sony branded audio. (Code: STDRD)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #7
2014 FORD F‐250 STANDARD CAB 4WD (2FB)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10
Packages: Option package (Code: 600A)
Engine: 6.2L, 2‐valve, SOHC, EFI NA V8, Flex‐fuel (Code 996)
Transmission: Torqshift™ 6‐speed automatic O/D, includes SelectShift (Code: 44P)
Axle Ratio: 3.73 (Code: X37)
Wheels & Tires: 17”Argent painted steel wheels (64A), LT245/75Rx17E (TBK) Interior: HD vinyl 40/20/40 split bench seat (Code:A), Color: Steel (Code: AS)
Exterior: Monotone paint application (Code:PAINT), Color: Oxford white (Code: Z1)
Suspension: HD Front Suspension Package (Code: 67H)
Audio: AM/FM stereo w/ digital clock, 2 spkrs. (Code: 587)
Dealer installed option: Boss™ v‐plow snow plow, w/ hand‐held interior control and rubber top plow deflector.
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #8
2014 FORD FUSION 4DR SEDAN SE (P0H)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
Engine: 2.5 L iVCT (Code: 997)
Transmission: 6‐speed automatic w/ SelectShift™. (Code: 44W) Seat and trim: Cloth front bucket seats, 10‐way power driver seat, manual pass. seat. (Code: A)
Wheels: 17” aluminum. (Code: STDWL) Tires: 17” (Code: STDTR)
Audio: AM/FM/ MP3 HD/Single CD w 6 speakers. (Code: STDRD)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #9
2014 FORD SEDAN POLICE INTERCEPTOR (P2M)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Preferred equipment package: Option package (Code: 500A)
Engine: 3.7 L, Ti‐VCT, V‐6, FFV (Code 99K)
Transmission: 6‐speed automatic‐police calibrated. (Code: 44J)
Wheels: 18” x 8” Steel w/ hub cover (Code: STDWL) Tires: P245/55R18, includes full‐size spare. (Code: STDTR) Interior: HD cloth front bucket seats w/ vinyl rear (Code: R)
Exterior: Monotone paint application (Code:PAINT)
Audio: AM/FM/CD/MP3 incl. clock and 4 speakers. (Code: STDRD)
Options: Front Headlamp lighting solution (Code: 661), Tail lamp lighting solution. (Code: 662), Trunk upfit package. (Code: 663), Grille LED lights, siren and speaker pre‐wiring (Code: 51G), Hidden door lock plunger, rear door handle inoperable (Code: 63P).
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #10
2014 CHRYSLER GRAND CARAVAN AVP/SE (RTKH53)
Specifications:
1.
2.
3.
4.
5.
6.
7.
Packages: Customer preferred package (Code: 29E), Mobility prep group (Code: AMS), Uconnect hands free group (Code: AAJ).
Engine: 3.6L V6, 24 valve, VVT (Code: ERB), with engine block heater (Code: NHK)
Transmission: 6‐speed automatic 62TE. (Code: DG2) Seat and trim: Cloth low‐back bucket seats (Code: H7) Power 8‐way driver seat. (Code: JPR)
Paint: Monotone paint application (Code: APA).
Lamps: Daytime running lamps, park/turn. (Code: LMN)
Air Conditioning: Dual temp zone control. (Code: HAD)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
Vehicle #11
2014 DODGE CHARGER POLICE RWD (LDDE48)
Specifications:
1.
2.
3.
4.
5.
6.
Packages: Preferred equipment package: Option package (Code: 29A)
Engine: 5.7 L Hemi, MDS‐VVT (Code EZH), Engine block heater (Code: NHK)
Transmission: 5‐speed automatic W5A580. (Code: DGJ)
Interior: HD cloth front bucket seats w/ rear bench seat (Code: C8)
Exterior: Monotone paint (Code: APA), Bright white clear coat (Code: PW7)
Options: Black left spot lamp (Code: LNF), De‐activate rear doors/windows (Code: CW6)
Item/Options
Sub‐total
Final Member Price
Price
$0.00
$0.00
MSC RFP 13.5: Automobiles, Utility Vehicles, Vans, Light Duty Trucks and Medium Duty Trucks RFP Recipients
Company
Brandl Fleet Services
Dodge of Burnsville
Elk River Ford, Dodge, Jeep
Fisher Sales and Leasing
Minnesota Motor Company
Nelson Auto Sales
R. M. Stoudt
Walser Auto Group
Polar Chevrolet
Contact
Derek Johnson
Justin Gerber
No longer doing gov. sales
Todd Fisher
Barry Lindbloom
Gerry Worner
Casey Stoudt
Don Rutman
Dave Thomas
Sent Confirmed Docs
Receipt
Phone #
e‐mail
Address
City
State
Zip
612‐250‐3603
[email protected]
559 Hwy. 10 S
St. Cloud
MN
56304
8/5/2013 9:46 AM CDT
8/6/2013 12:47 PM CDT
612‐644‐0484
[email protected]
12101 Hwy. 35 S
Burnsville
MN
55337
8/6/2013 10:00 AM CDT
8/6/2013 10:10 AM CDT
Declined Participation
763‐441‐2300
N/A
701‐282‐2324
[email protected]
500 40th St SW
Fargo
ND
58103
8/5/2013 9:46 AM CDT
8/6/2013 7:19 AM CDT
218‐739‐3331
[email protected]
1108 Pebble Lake Rd
Fergus Falls
MN
56537
8/5/2013 9:46 AM CDT
8/6/2013 11:38 AM CDT
218‐998‐8866
[email protected]
2228 College Way
Fergus Falls
MN
56537
8/5/2013 9:46 AM CDT
8/5/2013 9:57 AM CDT
701‐252‐2270
[email protected]
800 23rd St. SW
Jamestown
ND
58401
8/5/2013 9:46 AM CDT
8/12/2013 8:41 AM CDT
651‐755‐7130
[email protected]
8/20/2013 1:00 PM CDT
8/20/2013 1:08 PM CDT
651‐429‐7791
Declined Participation
N/A
Form C: Make/Model Availability and Price Concessions
Vendor Name:
Nelson Auto Center, Inc.
2014 Models
Make
Model
Buick
Buick
Buick
Buick
Buick
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
LaCrosse
Enclave
Regal
Verano
Encore
Captiva Sport
Cruze
Malibu
SS
Spark
Spark EV
Impala
Impala Limited
Impala Limited Police
Caprice Police Patrol Vehicle
Equinox
Sonic
Silverado 1500 Regular Cab
Silverado 1500 Double Cab
Silverado 2500/3500 Regular Cab, 2WD
Silverado 2500/3500 Regular Cab, 4WD; Double Cab,
Crew Cab; Pick-up and Cab/Chassis
Express 1500 Cargo & Passenger
Express 2500/3500 Cargo
Express 3500 Passenger
Express Cutaway
Traverse
Tahoe incl. Police/Special Serv. (gas)
Suburban
200
300
Town & Country
Durango
Avenger
Journey
Charger
Charger Police V-6
Charger Police V-8
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chevrolet Truck
Chrysler
Chrysler
Chrysler
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Available (Y/N)
Price Concession
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
-2800
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
-6800
-3500
-900
-250
-1400
-3900
-1400
-2900
-400
-400
0
-2900
-6000
-5500
-4600
-2100
-400
-4300
-5200
-6300
-6900
-6200
-5500
-6800
-6000
-6200
-4900
-6000
-6500
-1800
-3000
-2600
-2600
-2100
-2300
-2500
-5800
-6900
Make
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Model
Grand Caravan (Passenger)
Ram Cargo Van
Ram 1500 Regular Cab 2WD
Ram 1500 Regular Cab 4WD & all Quad
Ram 1500 Crew Cab
Promaster Passenger
Promaster Cargo
C-Max Energi
C-Max Hybrid
Focus
Focus Electric
Fiesta
Fusion
Fusion Energi
Taurus
Transit Connect
Mustang
Escape
Edge
Flex
Explorer
Expedition
Econoline Cargo/Passenger
Econoline Cutaways
F-150
F-250/F-350 Pick-ups
F-350 Cab/Chassis
Available (Y/N)
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Price Concession
-1100
-1000
-1800
-4300
-6300
-900
-900
-2100
-2100
-3300
-800
-6100
-1800
-350
-1100
-1300
-1300
-4100
-3200
-5300
-2300
-100
-100
-700
-200
-1700
-700
-700
-2700
-500
-3300
-1000
-900
-1900
-1700
-1600
-3200
-6200
-7500
-5900
-5800
-6600
-6300
Make
Available (Y/N)
Model
Price Concession
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
-3500
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
-6900
GMC
GMC
GMC
GMC
GMC
GMC
GMC
Jeep
Jeep
Jeep
Jeep
Jeep
Lincoln
Lincoln
Lincoln
Lincoln
F-450 Pickup
F-450 & F-550 Cab/Chassis
F-650 & F-750 Cab/Chassis
Police Interceptor Sedan
Police Inteceptor Utility
Sierra 1500 Regular Cab
Sierra 1500 Double Cab
Sierra 2500/3500 Regular Cab, 2WD
Sierra 2500/3500 Regular (4WD)/Double/Crew Pickup
& Cab/Chassis
Savana 1500 Cargo & Passenger
Savana 2500/3500 Cargo
Savana 3500 Passenger
Savana Cutaway
Acadia
Terrain
Yukon & Yukon XL
Wrangler
Compass
Patriot
Cherokee
Grand Cherokee
Navigator
Navigator L
MKS, MKT, MKX
MKZ (excl. hybrid)
Dodge
Dodge
Ford
Durango SSP
Ram 2500 CNG
Fusion Hybrid
Y
Y
Y
-3300
Ford
Ford
Ford
Ford
Ford
GMC
GMC
GMC
GMC
GMC
GMC
-3500
-6600
-2400
-2400
-2900
-5300
-6800
-7800
-6200
-5500
-6800
-6800
-6200
-5100
-2400
-6200
-150
-900
-900
-700
-900
200
200
200
200
-11600
-200
Form D: Price Quotes
Bidding Company:
Nelson Auto Center, In
Contact Person:
Melissa Larson or Gerry Worner
Phone:
218-998-8865 or 218-998-8866
Instructions: Using the pricing formula that you submitted in your proposal, please price the following ELEVEN vehicles with the options listed. Include all costs
including dealer destination and preparation charges in your price and the purchaser (service cooperative member) will pick the vehicle up at your location.
Consider the purchaser to be a tax supported entity. Do not include sales tax, license or title fees in the price. If you cannot provide a specific vehicle, please
indicate that it is unavailable. Also, for each vehicle, please provide a detailed pricing worksheet showing detailed cost including the base price, any options (or
option packages), preparation charges, discounts and incentives (use pricing for the week of 8/5/2013). Sub-total and Final Member Price will be calculated
automatically.
Vehicle #1
2014 CHEVROLET SUBURBAN 2WD 4DR LS (CC10906)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Preferred equipment group (Code: 1LS)
Engine: Vortec 5.3L V8 SFI FlexFuel. (Code: LMG)
Transmission: 6 spd auto, heavy duty, electr. controlled w/ OD and tow/haul. (Code: MYC)
Front bucket seats w/ premium cloth (Code: AG1), 6-way power driver and front passenger seat adjusters. (Code: AG2), Ebony
premium cloth seat trim (Code:HOZ)
Emissions: Federal requirements (Code: FE9)
NOTE:Ebony premium cloth seat trim is Code:19C
Paint: Black (Code:4IU)
Rear axle: 3.08 ratio. (Code: GU4)
Wheels: 4-17” x 7.5” aluminum 5-spoke. (Code: P46)
Tires: P265/70R17 all season, blackwall. (Code: QAN)
Audio: AM/FM stereo w/ CD player and seek/scan (Code: UUI)
Item/Options
Option (detail)
Option (detail)
Option (detail)
Dealer Destination and Preparation Charges
Sub-total
Additional Charges (if any) MSC 1% Fee
Final Member Price
Price
$41,553.51
$6,500.00
$35,053.51
$350.54
$35,404.05
Vehicle #2
2014 CHEVROLET MALIBU 4DR SEDAN LS (1GB69)
Specifications:
1.
2.
3.
4.
5.
6.
7.
Engine: ECOTECH 2.5L, 4-cyl DI w/ variable valve timing. (Code: LKW)
Transmission: 6 spd automatic, electronically controlled w/ OD. (Code: MNH)
Interior: Jet Black/Titanium, premium cloth seat (Code:AFB), Front bucket seats (Code: A51)
Exterior: Summit white (Code GAZ)
Audio: AM/FM w/ CD player and MP3 playback capability (Code: UYE)
Item/Options
Option (detail)
Option (detail)
Option (detail)
Sub-total
Final Member Price
Price
$21,525.90
$2,900.00
$18,625.90
$186.26
$18,812.16
Vehicle #3
2014 CHEVROLET IMPALA 4DR SEDAN LS (1GX69)
Specifications:
1.
2.
3.
4.
5.
6.
7.
Engine: ECOTECH 2.5L, 4-cyl DI w/ variable valve timing. (Code: LKW)
Transmission: 6 spd automatic, electronically controlled w/ OD. (Code: MH7)
Interior: Front bucket seats (Code: A51), Jet Black/Dark Titanium, premium cloth seat trim (Code:HOZ)
Exterior: Silver Ice Metallic (Code GAN)
Audio: AM/FM w/ CD player and aux. input jack (Code: IO3)
Item/Options
Option (detail)
Option (detail)
Option (detail)
Sub-total
Final Member Price
Price
$25,924.10
$2,900.00
$23,024.10
$230.24
$23,254.34
Vehicle #4
2014 CHEVROLET LIMITED POLICE 4DR SEDAN POLICE (1WS19)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
Model option: Police package (Code: 9C1)
Note Preferred equipment group should be Code:3FL
Preferred equipment group includes standard equip (Code: 17U)
Engine: 3.6L, SIDI, DOHC, V6, VVT, 302 hp.. (Code: LFX)
Transmission: 6 spd automatic, electronically controlled w/ OD. (Code: MX0)
Interior: Seat trim: Ebony, cloth seat trim, vinyl rear bench seat (Code:19G). Front bucket seats (Code: AR9)
Exterior: Silver Ice Metallic (Code: 17U)
Audio, AM/FM stereo w/ CD player seek and scan, digital clock, auto tone control, automatic volume, TheftLock and aux. input jack. (Code:
Item/Options
Option (detail)
Option (detail)
Option (detail)
Sub-total
Final Member Price
Price
$26,251.20
$5,500.00
$20,751.20
$207.51
$20,958.71
Vehicle #5
2014 BUICK LACROSSE (4GG69) 4DR SEDAN LEATHER AWD
Specifications:
1.
2.
3.
4.
Engine: 3.6L, SIDI, DOHC, V6, VVT (Code LFX)
Transmission: 6 spd, automatic electronically controlled OD,driver shift control (Code: M7U)
Axle: 2.77 final drive ratio (Code: D70)
Interior: Leather preferred equipment group (Code:1SL), Front bucket seats w/ seatback map pockets (Code: A51), Ebony, Leather appointed
seat trim (Code: H0Y)
5. Exterior: Summit white (Code GAZ)
6. Emissions: Federal requirements includes (NT7) Federal tier 2 emissions (Code: FE9)
7. Audio: Buick IntelliLink Radio, AM/FM/CD w/ USB and Bluetooth streaming (Code: IO5)
Item/Options
Option (detail)
Option (detail)
Option (detail)
Sub-total
Final Member Price
Price
$36,464.96
$2,800.00
$33,664.96
$336.65
$34,001.61
Vehicle #6
2014 FORD FOCUS ELECTRIC (P3R)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
Engine: 107kW electric motor w/ 23kW liquid cooled lithium-ion batt. (Code: FEV)
Transmission: 1 speed automatic. (Code: 44H)
Seat and trim: Cloth trimmed heated bucket seats (Code:S), Color: Med. light stone (Code: SL)
Wheels: Unique 17” alum. Painted. (Code: STDWL)
NOTE: The standard(and only available) tire is P225/50R17
Tires: P225/70R17 (Code: STDTR)
Audio: AM/FM/CD/MP3 HD Sony branded audio. (Code: STDRD)
Item/Options
Option (detail)
Option (detail)
Option (detail)
Sub-total
Final Member Price
Price
$32,375.00
$700.00
$31,675.00
$316.75
$31,991.75
Vehicle #7
2014 FORD F-250 STANDARD CAB 4WD (2FB)
NOTE: This should be Model F2B
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10
Packages: Option package (Code: 600A)
Engine: 6.2L, 2-valve, SOHC, EFI NA V8, Flex-fuel (Code 996)
Transmission: Torqshift™ 6-speed automatic O/D, includes SelectShift (Code: 44P)
Axle Ratio: 3.73 (Code: X37)
Wheels & Tires: 17”Argent painted steel wheels (64A), LT245/75Rx17E (TBK)
Interior: HD vinyl 40/20/40 split bench seat (Code:A), Color: Steel (Code: AS)
Exterior: Monotone paint application (Code:PAINT), Color: Oxford white (Code: Z1)
Suspension: HD Front Suspension Package (Code: 67H)
Audio: AM/FM stereo w/ digital clock, 2 spkrs. (Code: 587)
Dealer installed option: Boss™ v-plow snow plow, w/ hand-held interior control and rubber top plow deflector.
Item/Options
Option (detail) HD Front Suspension Package (Code: 67H)
Option (detail) Boss V-Plow
Option (detail)
Sub-total
Additional Discount (if any) for F2B
Final Member Price
Price
$29,486.50
$100.00
$5,250.00
$6,600.00
$28,236.50
$1,500.00
$214.87
$26,951.37
Note: Our price includes HD Front Suspension as
requested. However, we recommend replacing Code 67H
with Snow Plow Prep Pkg which is Code 473 for a credit of $50
Vehicle #8
2014 FORD FUSION 4DR SEDAN SE (P0H)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
Engine: 2.5 L iVCT (Code: 997)
Transmission: 6-speed automatic w/ SelectShift™. (Code: 44W)
Seat and trim: Cloth front bucket seats, 10-way power driver seat, manual pass. seat. (Code: A)
Wheels: 17” aluminum. (Code: STDWL)
Tires: 17” (Code: STDTR)
Audio: AM/FM/ MP3 HD/Single CD w 6 speakers. (Code: STDRD)
Item/Options
Option (detail)
Option (detail)
Option (detail)
Sub-total
Final Member Price
Price
$21,563.50
$2,700.00
$18,863.50
$188.64
$19,052.14
Vehicle #9
2014 FORD SEDAN POLICE INTERCEPTOR (P2M)
Specifications:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Preferred equipment package: Option package (Code: 500A)
Engine: 3.7 L, Ti-VCT, V-6, FFV (Code 99K)
Transmission: 6-speed automatic-police calibrated. (Code: 44J)
Options: Front Headlamp lighting solution (Code: 6
Wheels: 18” x 8” Steel w/ hub cover (Code: STDWL)
siren and speaker pre-wiring (Code: 51G), Hidden
Tires: P245/55R18, includes full-size spare. (Code: STDTR)
Interior: HD cloth front bucket seats w/ vinyl rear (Code: R)
Exterior: Monotone paint application (Code:PAINT)
Audio: AM/FM/CD/MP3 incl. clock and 4 speakers. (Code: STDRD)
Options: Front Headlamp lighting solution (Code: 661), Tail lamp lighting solution. (Code: 662), Trunk upfit package. (Code: 663), Grille LED
lights, siren and speaker pre-wiring (Code: 51G), Hidden door lock plunger, rear door handle inoperable (Code: 63P).
Item/Options
Option (detail) Front Headlamp lighting solution
Option (detail) Tail Lamp Lighting solution code:6
Option (detail) Trunk Upfit Pkg Code 854
Option (detail) Hidden lock plunger,rear handle i
Option (detail) Grille LED lights, siren & speaker w
Sub-total
Final Member Price
Price
$25,690.25
$752.00
$349.00
$608.00
$132.00
Inluded with Truck upfit pkg
$2,400.00
$25,131.25
$251.31
$25,382.56
Note: You have requested Trunk upfit package (Code 663).
We have included Trunk upfit package which is actually Code 854.
We did not include Code 663 which is Rear Lighting Solution.
If you want to include Code 663 Rear lighting solution please
ADD $424.00.
Vehicle #10
2014 CHRYSLER GRAND CARAVAN AVP/SE (RTKH53)
Specifications:
1.
2.
3.
4.
5.
6.
7.
Packages: Customer preferred package (Code: 29E), Mobility prep group (Code: AMS), Uconnect hands free group (Code: AAJ).
Engine: 3.6L V6, 24 valve, VVT (Code: ERB), with engine block heater (Code: NHK)
Transmission: 6-speed automatic 62TE. (Code: DG2)
Seat and trim: Cloth low-back bucket seats (Code: H7) Power 8-way driver seat. (Code: JPR)
Paint: Monotone paint application (Code: APA).
Lamps: Daytime running lamps, park/turn. (Code: LMN)
Air Conditioning: Dual temp zone control. (Code: HAD)
Item/Options
Price
Option (detail) Mobility Prep Grp AMS
Option (detail) U Connect Code AAJ
Option (detail) Engine Block Heater NHK
Option (detail) Daytime Running Lights Code LM
Option (detail) Pwr Seat Code JPR
Option (detail) A/C Dual Zone Code HAD
Sub-total
Final Member Price
$22,163.00
$0.00
$593.00
$82.00
$35.00
$172.00
-$409.00
$1,100.00
$21,536.00
$215.36
$21,751.36
Vehicle #11
2014 DODGE CHARGER POLICE RWD (LDDE48)
Specifications:
1.
2.
3.
4.
5.
6.
Packages: Preferred equipment package: Option package (Code: 29A)
Engine: 5.7 L Hemi, MDS-VVT (Code EZH), Engine block heater (Code: NHK)
Transmission: 5-speed automatic W5A580. (Code: DGJ)
Interior: HD cloth front bucket seats w/ rear bench seat (Code: C8)
Exterior: Monotone paint (Code: APA), Bright white clear coat (Code: PW7)
Options: Black left spot lamp (Code: LNF), De-activate rear doors/windows (Code: CW6)
Item/Options
Price
Option (detail) Hemi Engine Code EZH
Option (detail) Black Lft Spot Lamp Code LNF
Option (detail) Deactivate Rear Windows/Doors
Option (detail) Engine Block Heater
Sub-total
Final Member Price
$28,134.00
$1,918.00
$172.00
$21.00
$82.00
$6,900.00
$23,427.00
$234.27
$23,661.27
661), Tail lamp lighting solution. (Code: 662), Trunk upfit package. (Code: 663), Grille LED lights,
door lock plunger, rear door handle inoperable (Code: 63P).
September 16, 2013
To:
Gerry Worner
From: Doug Koch
Re:
Vehicle Award
Thank you for participating in MSC RFP 13.5. After evaluating the submitted proposals,
the Minnesota Service Cooperatives’ Cooperative Purchasing Connection group will
recommend to the Board of Directors that Nelson Auto Center, Inc. of Fergus Falls, MN
be awarded the contract. Formal action will be taken at the next MSC board meeting.
We thank you for your time and efforts on this RFP. I will be contacting you in the near
future to negotiate the subsequent contract.
September 16, 2013
To:
Gerry Worner
From: Doug Koch
Re:
Vehicle Award
the Minnesota Service Cooperatives’ Cooperative Purchasing Connection group has
decided to award the contract for government sales of Ford Motor Company vehicles to
Nelson Auto Center, Inc. of Fergus Falls, MN.
We thank you for your time and efforts on this RFP.
September 16, 2013
To:
Gerry Worner
From: Doug Koch
Re:
Vehicle Award
the Minnesota Service Cooperatives’ Cooperative Purchasing Connection group has
decided to award the contract for government sales of General Motors Corporation
vehicles to Nelson Auto Center, Inc. of Fergus Falls, MN and affiliates.
We thank you for your time and efforts on this RFP.
The Board of Directors of the Minnesota Service Cooperatives Wednesday, January 15, 2014, at 1:00 pm TIES Building, 1667 Snelling Avenue N, St. Paul, MN 55108 (651‐999‐6000). Meeting Summary Present: Lakes Country: Warren Nelson, Carol Juul, Exec Director Jeremy Kovash Metro ECSU: Bill Harvey NJPA: Wayne Wolden, Exec Director Chad Coauette NE: John Berklich, Tim Riordan, Paul Brinkman NW: Ann Long Voelkner, Jon Carlson, Exec Director Bruce Jensen Resource Training & Solutions: Nadine Schnettler, Exec Director Rob Cavanna Southeast: Carol Cravath, Mike Christensen, Exec Director Suzanne Riley South Central: Jodi Sapp, Keith Wenner, Exec Director Les Martisko, SWWC: Don Brugman, Exec Director Cliff Carmody Lobbyists Roger Moe and Sam Walseth Consultant Deborah Yungner Call to Order. Chairwoman Cravath called the meeting to order 12:58 PM Approval of Agenda. Keith Wenner moved, John Berklich seconded to approve the agenda. Motion passed. July 11, 2013 Meeting Summary. Tim Riordan moved, Warren Nelson seconded to approve the July 11, 2013 meeting summary. Motion passed. Financial Report. Ann Long‐Voelkner moved, John Berklich seconded to accept the financial report. Motion passed Organizational Meeting, Election of Officers Chairwoman Cravath called for nominations for Chairperson. Keith Wenner nominated Jodi Sapp, South Central. Tim Riordan seconded the nomination. Keith Wenner moved, John Berklich seconded to cease nominations and cast a unanimous ballot for Jodi Sapp. Motion passed. Chairwoman Jodi Sapp called for nominations for Vice Chairperson. Keith Wenner moved, Carol Cravath seconded to nominate Bill Harvey, Metro ECSU. Carol Cravath moved, Carol Juul seconded cease and cast a unanimous ballot for Bill Harvey. Motion passed. Secretary/Treasurer—John Berklich nominated Tim Riordan. Second by Ann Long‐Volk. Keith Wenner moved, John Berklich seconded to cease nominations and cast a unanimous ballot for Tim Riordan. Motion passed. Roll Call. Board members and Executive Directors introduced themselves. Committee Reports Legislative ‐ State & Federal. Jeremy Kovash presented a working document outlining the Service Cooperatives statement of purpose to be distributed. This will be a 5 x 8 card with the MSC map and MSC Board of Directors Meeting – January 15, 2014 Page 1 Director contact info on the back. Suzanne stated that the Directors will also develop a four‐page “annual plan” to further detail our services, programming, and structure. Wayne moved, Carol seconded to approve the MSC purpose document. Motion passed. Teaching & Learning Services: Suzanne Riley reported on behalf of Julie Frame. The Professional Development Group is developing or exploring the following areas of educational support:  World’s Best Workforce Strategic Planning for Districts – leading to Overall One Plan process – MDE received 120 responses to their online survey about this. In the coming months, they will focus on developing prototypes for reporting and planning documents. He emphasized that in year one, the plan produced is primarily to engage and communicate with stakeholders.  Peer Coaching and Review (related to Teacher Evaluation)  Early Learning Task Force  Diagnostic Literacy Assessment Task Force  Curriculum Alignment and Mapping  Poverty and the Achievement Gap  Training/Planning in Administrator and Teacher Evaluation  Bullying – We may consider doing something statewide based on current regional initiatives (  New Centers of Excellence Administrative Services/Cooperative Purchasing. Bruce Jensen/Rob Cavanna/Cliff Carmody—Handout. Cliff Carmody reported on cooperative purchasing. Cliff outlined the Cooperative purchasing Services of NJPA and of the other MSC Service Cooperatives. Representatives of the two programs are in talks regarding future co‐contracting/collaboration. Between NJPA and MSC we hold approximately 250 cooperative contracts. The CPS program aggregates purchasing to leverage volume and obtain deep discounts. MOTION: Carol Juul moved, Warren Nelson seconded to approve the award of contracts as proposed by the Cooperative Purchasing Connection Group. Motion passed. Insurance/Risk Management Services. Paul Brinkman discussed current program of seven Service Cooperatives collaborating on a statewide carrier contract, NJJPA with a separate carrier contract, and Metro ECSU not providing services in this area. We are planning to conduct an external actuarial review of the seven Service Cooperative collaboration structure and contracting arrangements to explore ways in which we can improve and identify what we are doing successfully. New Business MSC Lobbyist Report. Sam Walseth and Roger Moe were present to briefly outline for the Board expectations for the new Legislative Session, which begins February 25. Roger urged vigilance in monitoring pre‐filing of bills. Committee hearings will be scheduled to set priorities. Amendments to previous tax bills (some may be repealed), a bonding bill, a bill addressing bullying, and a minimum wage increase bill. Sam stated that differently from last year, when the Legislature was required to pass bills on budget, this year with the surplus, there will be pressure to repeal bills. In education, Sam said about half a dozen task force reports are due – facilities, college /career readiness, special ed case loads, teacher licensure, and others. He doesn’t expect these to generate a lot of new generation but will set the stage for the 2015 Legislative Session. On the insurance front, the Service cooperatives will be faced with a challenge on bid processing with a bill from Education MN that will call for greater transparency and restrictions on use of operating funds (transparency and accountability bill). Rob Cavanna and Dan Weir will be conducting a session at tomorrow’s MSBA Leadership Conference on the Affordable Care Act. MSC Board of Directors Meeting – January 15, 2014 Page 2 Wayne Wolden mentioned that he met the gubernatorial candidates at a meeting of the Coalition of Greater Minnesota Cities. He suggested that we invite the candidates to the summer MSC Conference. MSC Conference 2014. Wed – Friday, July 9, 10, and 11 at Breezy Point. Theme is Guiding the Way. Presenters will include Stevie Ray. Meteorologist Paul Douglas. AESA Executive Director Lee Warne. Activities may involve geocaching, yoga, boat ride, hospitality room. Next Generation/Communications Project. Rob Cavanna introduced Deborah Yungner, who has been contracted by the MSC Executive Council to assist us with re‐messaging, re‐branding, and partnership building. Deborah offered additional background about herself in public service, private corporate work, technology, inventing and innovating, and peacemaking for a stronger America. She discussed her visit with Susan Leddick’s work with our Next Generation development and that Deborah’s responsibility will be to assist us in developing our vision, messaging, communications, marketing as a statewide collaboration, and exploring new partnerships. She is meeting in each region with the Service Cooperative Director and key staff. She is also meeting with key stakeholders, legislators, mayors (e.g., Mayor Brede of Rochester and Mayo to discuss the DMC project and what role the Service Cooperatives might play). She distributed a document outlining the work in progress and mentioned several other connections she has made (e.g., Dr. Reba King, chemist, professor, General Mills foundation board, recently named national chair of Association of Corporate Directors, has agreed to work with Deborah and mentor Deborah; YW/MCA potential collaboration with Service Cooperative). (Refer to last page of Deborah’s project document for a proposal to initiate an annual vendors award dinner. Future Meeting Dates MSC Board of Directors meets next July 10, 2014 at 8:00 am at Breezy Point in Brainerd. Adjournment. The meeting was adjourned at 2:00 PM on a motion by John Berklich, second by Keith Wenner. MSC Board of Directors Meeting – January 15, 2014 Page 3 Contract Approval Recommendations
The Cooperative Purchasing Connection Group recommends that the MSC Board of Directors
approve the following cooperative purchasing contracts:
Vendor
EffectiveDate
1. Nelson Auto Center(1) October 1, 2013 2. Tierney Brothers January 1, 2014 3. Tierney Brothers January 1, 2014 4. Tierney Brothers January 1, 2014 5. Acme Electric January 1, 2014 6. Aspex (Applitrak) January 1, 2014 January 1, 2014 7. BioCorp 8. CDI Computers January 1, 2014 9. OfficeMax January 1, 2014 10. Lightspeed Technologies January 1, 2014 11. Midwest Playscapes January 1, 2014 12. Nasco Ag, Health January 1, 2014 January 1, 2014 13. Nasco Math, Early Learning 14. Nasco FACS January 1, 2014 15. Nasco Science January 1, 2014 16. Nasco PE January 1, 2014 17. OfficeMax January 1, 2014 18. Retrofit Recycling(2) January 1, 2014 January 1, 2014 19. STAR Autism/Links Curriculum 20. CDWG (1 & 3) March 1, 2014 21. MNJ Technologies (1 & 3) March 1, 2014 22. MW Technology Products (1 & 3) March 1, 2014 23. School Specialty (3) March 1, 2014 24. Daktronics (3) March 1, 2014 25. Edutone (3) March 1, 2014 26. eInstruction (3) March 1, 2014 27. Emantras (3) March 1, 2014 28. Mackin VIA (3) March 1, 2014 March 1, 2014 29. Field Turf (3) 30. ProGrass (3) March 1, 2014 31. UBU Sports (3) March 1, 2014 32. Field Turf (3) March 1, 2014 33. Sports Surfaces (3) March 1, 2014 34. Sports Surfaces (3) March 1, 2014 35. WTI/Tremco (3) March 1, 2014 Notes: (1) Contract is the result of a new RFP/IFB (2) Does not include NESC (3) AEPA Agreement Category
Vehicles Interactive Conf. Rooms Interactive Whiteboards Learnpad Hand and Power Tools Job Application System Dissecting Specimens Remanufactured Computers Office Supplies/Office Furniture Classroom Audio Systems Playgrounds and Recreation Teaching Supplies Teaching Supplies Teaching Supplies Teaching Supplies Teaching Supplies Office Supplies Recycling Services Autism Lessons and Recordkeeping Technology Catalog Technology Catalog Ind. Arts Equip. & Supplies School Supplies Scoreboards/Electronic Signage Mobile Learning Solutions Mobile Learning Solutions Mobile Learning Solutions Mobile Learning Solutions Artificial Turf Artificial Turf Artificial Turf Tracks and Courts Tracks and Courts Athletic Flooring Roofing MSC Board of Directors Meeting – January 15, 2014 Page 4

RFP 13.5 - Automobiles, Utility Vehicles, Vans, Light Trucks, and

Transcription

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