From the Popcorn Advisor

From the Popcorn Advisor
Make your program POP!
How you can fund your best year of Scouting with Popcorn.
Welcome to the 2011 Campmaster Popcorn Sale…
Thank you for investing the time and energy to “captain” your Scouting Unit’s 2011
CAMP MASTERS Popcorn Campaign. This sale plays an essential role in allowing you to
generate unlimited funds for your unit.
Imagine being able to pay for EVERYTHING your unit does for an entire year with popcorn sale
profits. Trips…camp outs…trainings…advancements…blue & gold banquets...courts of honor…
trailers…uniforms…it can and has been done!
Last year, Scouts throughout the Indian Nations Council sold over 1.2 million dollars. Our top
seller was over $5,000. Our top unit sold $41,000!
Our vision is to genuinely educate and give each Cub Scout Pack, Boy Scout Troop, and
Venturing Crew the opportunity to participate in this incredibly profitable sale.
This “Leaders Guide Book” will help to introduce our 2011 Popcorn Campaign, what it entails,
how it will benefit you, time lines, the products, the prizes, online ordering and people who can
help you.
Hats off to you for making a difference in the lives of the Scouts in your unit! Don’t forget to
visit the CAMP MASTERS popcorn website at www.campmasters.org and the Indian Nations
Council website at www.okscouts.org
Dave Wadley
2011 Council Popcorn Advisor
Development Director
INDIAN NATIONS COUNCIL
BOY SCOUTS OF AMERICA
2
Popcorn Leaders Guide 2011 Popcorn Leaders Guide
General
2 From Popcorn Advisor
Welcome letter from Dave
Wadley
Must attend popcorn training sessions:
TIPS
13 Popcorn Tips from a Pro
5 Sell the Scouting Program
14 Tips for Leaders
A guide on why your unit should
participate in the popcorn sale
and where to start your popcorn
sale.
6 High Adventure Dreams
Come True
See how many popcorn
products you need to sell to
make your high adventure
dream a reality.
7
A Scout is Safe
Make your unit aware of safety
guidelines for fundraising.
Checkout information on
important deadlines involving
commission, and take home
sale.
8 Popcorn Products
An informational sheet on this
year’s popcorn products.
10 Popcorn Kernel
Responsibilities
Find out how you can lead your
unit to the best year of Scouting.
11 Incentives
Motivate your Scouts by
enrolling in an incentive
program.
POPCORN TIMELINE
Unit Popcorn Training
4 District Popcorn Kernels
Need help or guidance with your
popcorn sale?
2011
Presentation tips for Scouts
from Michael Beck.
Presentation tips for Leaders
from Michael Beck.
Resources
15 Sample Unit Budget
16 Popcorn Kick-Off Agenda
A step by step agenda for Unit
Kernels.
17 Online Ordering
Step by step instructions on
placing your CAMP MASTERS
popcorn orders online.
18 Ordering Prizes
Instructions for ordering prizes for
your Scouts via the internet.
19 Prize Order Forms
21 High Achiever Form
CAMP MASTERS High Achiever
Prize Form.
22 Popcorn Order Form
23 $1000 Club Form
To be completed by Unit Popcorn
Kernel.
Metro Kickoff
(Eagle, Twin Arrows, Sac & Fox, and Sequoyah Districts)
Thursday, August 25, 2011
6:30pm
Stokley Event Center
Neosho Kickoff 1
Thursday, August 18, 2011
7:00pm
Sallisaw United Methodist Church
Neosho Kickoff 2
Tuesday, August 23, 2011
7:00pm
Ft. Gibson United Methodist Church
Okatuli Kickoff 1
Tuesday, August 23, 2011
7:00pm
Poteau United Methodist Church
Okatuli Kickoff 2
Wednesday, August 24, 2011
7:00pm
McAlester United Methodist Church
Take Order Popcorn Sale Begins
Thursday, August 25, 2011
Popcorn Sale Ends
Friday, October 21, 2011
All Popcorn Orders and Prize Orders are Due to Council. NO LATE ORDERS
Popcorn Distribution
Popcorn distributed to district locations.
Thursday—Saturday, November 10-12, 2011
Please coordinate with your Popcorn Kernel.
All Popcorn Money Due
Friday, December 6, 2011
All Popcorn Money Due to Council Office for
Full Commission.
Have questions? Please feel free to call us
at (918) 743-6125 and we will be more than
happy to assist you.
Popcorn Leaders Guide
3
2011 DISTRICT POPCORN KERNELS
Need help or guidance with your popcorn sale? Each district has a Popcorn Kernel(s) to help educate and
guide units on how they can have a successful sale. Popcorn Kernels along with your District Executive
will be able to answer any question you have regarding this year’s sale. Also, be sure to check out website
frequently for popcorn resources! You can find resources at http://www.okscouts.org/popcorn
Eagle
Tim Fisher
7212 S. Columbia Pl
Tulsa, OK 74136
(918) 688-8846
[email protected]
Twin Arrows
Paul Dahnke
3618 S. 131st E. Ave.
Tulsa, OK 74134
(918) 808-7266
[email protected]
Brian Wernimont
1209 E. Fargo
Broken Arrow, OK 74012
(918) 625-6327
[email protected]
Holly Cowell
509 S. Locust Ave.
Okmulgee, OK 74447
[email protected]
Okatuli
Jason Bandy
[email protected]
Neosho
Amy Welch
535 Baltimore St.
Muskogee OK 74403
(918) 698-3576
[email protected]
Venturing / Exploring
Sequoyah
Robert Hunt
15006 E. 87th Pl N.
Owasso OK 74055
(918) 344-8983
[email protected]
4
Sac & Fox
Popcorn Leaders Guide John Runfola
13810 E. 83rd St.
Owasso OK 74055
(918) 830-1792
[email protected]
COUNCIL KERNELS
John Coates
Celeste Rosenthal
COUNCIL POPCORN ADVISOR
Dave Wadley
(918) 743-6125
[email protected]
Tiffany Farrar
(918) 743-6125
[email protected]
Sell the Scouting Program
Remember to sell your adventure
individual Scout annual needs…
and parents appreciate not having
to come up with funds (dues) every
week, month, etc.
How do I Start My Sale?
Begin with your immediate family
members:
4Mom
4Dad
4Brothers and Sisters
4Cousins
4Grandparents
4Aunts and Uncles
4Close Neighbors, etc…
4Who purchased popcorn from
YOU Last year.
Remember we are selling the
Scouting Program, not Popcorn.
Selling popcorn as a fundraiser
enables a unit to have the funds
to deliver their “program”. We are
selling Scouting, and people will
buy if asked.
482% of the public has never been
asked to buy popcorn from Scouts.
People need to know why
Scouts are selling popcorn…
what is the reason?
4Volunteer leaders should inform
Scouts, and their parents, how the
popcorn sale directly benefits their
unit program and directly benefits
individual Scouts and their families.
4A printed calendar and unit
budget will help educate parents
and Scouts on “plans for the
upcoming year”.
The popcorn costs too much.
4Surveys show that people will
purchase from a Scout, if asked,
and if they hear “how it will benefit
the Scout” who is selling.
4This is a unit fundraiser…not
a “bargain sale”. Again, it is not
about popcorn, it is about program.
Our pack, troop, crew, or post
has another fundraiser and
we do not have a need to “sell
popcorn”.
You can do this as soon as you
receive your “take order forms”…
then canvas your neighborhood,
friends, etc…those who may
support your unit’s popcorn sale.
And remember, tell everyone
about your unit’s (pack or troop)
program and why you are selling
popcorn…82% of the public is never
asked to buy, and they will, if they
know why you are selling.
4If this is the case, then
consider allowing the “total unit
commission” to go directly into
a “Scout’s account” for weekend
campouts, field trips, summer
resident camp, Cub Scout day
camp, etc.
4Many units find the “Popcorn
Sale” and “Camp Card Sale” are
adequate for both their Unit and
Popcorn Leaders Guide
5 MAKE YOUR HIGH ADVENTURE DREAMS A REALITY WITH POPCORN
Wouldn’t it be nice to participate in all the activities you wanted if you could pay for uniforms and registration
without any money coming out of your pocket?
The average unit commission on a container of popcorn is 35% of the container sale price. Using this amount
as a guide, here are approximate costs in popcorn containers of several Scouting activities:
Cub Field Trip
Annual Youth Registration & Insurance Fees
Boy’s Life Magazine
Pinewood Derby Car
External Frame Pack (3312 cu. In.)
Boy Scout Summer Camp Fee
6
Popcorn Leaders Guide 4
5
containers
containers
5
3
45
52
containers
containers
containers
containers
Cub Scout Day Camp Fee
Sleeping Bag
Venture Extreme Tent
Cub Scout Program Books
Boy Scout Handbook
Boy Scout Uniform
Cub Scout Uniform
23
22
68
4
4
39
37
containers
containers
containers
containers
containers
containers
containers
Be Safe!
A Scout is Safe. When conducting your popcorn sale, it is vital to ensure proper safety measures especially when children are involved. Below
are some popcorn general safety abd sales tips.
Tips for a Successful Sale
1. Ask your parent to be the first to buy popcorn.
2. Ask your relatives to buy popcorn. (Brothers and sisters)
3. Ask your neighbors to buy popcorn.
4When selling popcorn in your neighborhood always have an adult or
buddy with you.
4ALWAYS wear your uniform. Everybody loves to support a Scout in
uniform.
4Remember to always have 2 pens with you and make sure you keep
your Take-Order Form as neat as possible.
4Never enter a stranger’s house.
4Keep checks and cash in a separate envelope with your name on it.
4ALWAYS walk on the sidewalk and driveway. NOT through the yard.
Watch for traffic.
4Never sell at night.
4. Ask the parents of your friends (not in Scouts) to buy popcorn.
5. Take a popcorn order form to your place of worship and ask
people to buy popcorn during coffee/fellowship hour to buy
popcorn (get permission first).
6. Ask your parents if they can take a popcorn order form to work
and ask their co-workers to buy popcorn. (They may need to get
permission first.)
7. Ask a parent or fellow Scout to go door-to-door with you in your
neighborhood to ask people to buy popcorn.
4Not every house will buy so do not become discouraged.
8. Ask your parents or relatives if they give out gifts during the
holiday season. If yes, ask them to consider giving out popcorn
(in a tin decorated for the holidays) as a holiday gift.
4The more people you ask – the more people will buy.
9. ALWAYS WEAR YOUR UNIFORM!
4Make sure you know the date when you will be delivering the popcorn
to your customers.
4Put popcorn sale articles in your school, church, and community
bulletins/newsletters.
4ALWAYS act like a Scout. Be polite and courteous. Wear a smile and
introduce yourself.
4Most importantly, when you are selling popcorn tell the people what
the money goes for.
Popcorn Leaders Guide
7 CAMP MASTERS PO
$40
3 way Premium Tin
$50
5-way Chocolate Treasures Tin
10 oz. Supreme Caramel w/whole and
crushed Almonds, Pecans & Cashews
20 oz. Chocolatey Caramel Popcorn
10 oz. Butter Toffee Caramel Popcorn
Chocolatey Caramel Corn
Chocolatey Pretzles
White Frosted Carmel Corn
White Frosted Pretzles
Chocolatey Covered Peanut Brittle
$30
3 Way Cheesy Cheese Tin
6 oz. White Cheddar Cheese Popcorn
6 oz. Yellow Cheddar Cheese Popcorn
6 oz. Cheesy Salsa Popcorn
$25
Donation Support our military.
$25
24 Pack Movie Theater
Extra Butter Microwave Popcorn
CAMP MASTERS will send $25 worth of
popcorn to our military personnel.
Popcorn perfectly seasoned with EXTRA Buttery
flavor just like the movie theaters. America’s #1
selling flavor!
$20
Chocolatey Caramel Corn
Delicious gourmet caramel
corn liberally covered with rich
chocolate.
8
Popcorn Leaders Guide OPCORN PRODUCTS
$20
Supreme Caramel Crunch with
Almonds, Pecans, and Cashews
Buttery sweet gourmet caramel corn with
whole and crushed nuts.
$20
20 Pack Snack Size 94% Fat Free
Butter Microwave Popcorn
Portion control – only 100 calories per
bag! Plus Trans Fat Free!
$15
14 Pack Sweet & Salty Kettle
Corn Microwave Popcorn
A sweet and salty old fashioned kettle
corn taste like the popcorn at old time
county fairs!
$10
2lb. Gourmet Popping Tin
$15
15 Pack Buttery Roasted
Summer Corn Microwave Popcorn
If you like BUTTERY corn on the cob,
you’ll LOVE this popcorn!
$10
Caramel Corn
Mouthwatering taste of delight and
crispy gourmet caramel corn kept fresh
in a decorative collectable tin - 9oz.
Popcorn Leaders Guide
9 POPCORN KERNEL RESPONSIBILITIES
Leading your unit to the best year of Scouting.
RECRUIT ONE OR MORE UNIT ASSISTANT
KERNELS AS NEEDED
Attend the Unit Popcorn Training
4This training covers a multitude of new
information for 2011.
4BRING YOUR ASSISTANT(S) WITH YOU!
Explain popcorn program to your adult
leaders:
4Unit’s Sales Goal and Plan Sales
Activities.
4Prepare Timetables.
4Set Up Sales Coverage Areas.
Prepare handouts for Unit Kick-Off
meeting for Leaders, Parents & Scouts:
4Timeline showing sale dates, date
orders due, time & place for pickup, and
distribution.
4Unit goal and per boy sales goal.
42 order forms/prize flyer.
4Unit Master Record form(s) to record
Scout’s sales for den/patrol totals.
4If available distribute last year’s sales
records/take order forms.
Conduct a Unit Popcorn Sale Kick-off
Meeting, for your unit. Review sales
goals, explain Prize & Incentive Program,
discuss sales techniques, money
collection and safety suggestions.
Submit unit popcorn order, unit prize and
CAMP MASTERS prize order forms to
council office by Friday, October 21st at
5:00pm:
4Collect and total all sales records/order
forms and prize order forms.
4Submit Unit Order and Prize Order
on-line or fax (918-743-6049).
4Note, you probably want to allow 2 - 3
days to compile your unit order prior
to October 21st. NO ORDERS will be
accepted after the deadline!
Arrange to pick-up popcorn at district
distribution location on November 10th,
11th or 12th
4See your district for details. On the
same day, conduct a special meeting
of all Scouts and their parents at your
unit’s meeting site to distribute popcorn,
the Scout’s original Take Order Forms
and Money Envelopes. Keep a copy
of the Scout’s Take Order Forms as a
customer record for next year’s sale.
4Distribution times will vary by districts.
More information to follow.
Remind your Scouts of unit’s money
due dates. Make sure checks are made
payable to the unit itself.
4You will receive an invoice when you
pick your popcorn up from your district
warehouse location. Check your invoice
over to make sure the commission
percentage is correct base on if your
unit is getting prizes or not. Collect and
tally money from Scouts and submit
one check payable to the council
for Total Amount Due by Tuesday,
December 6, 2011, at the Don W.
Reynolds Scout Service Center. (No
Credit Card Payments Allowed)
PRIZES CANNOT BE RELEASED UNTIL
YOUR UNIT HAS PAID FOR POPCORN IN
FULL.
4Prizes will be released 10 business days
after your unit pays in full, but No prizes
will be released before Monday,
December 5, 2011. Prizes will be
shipped directly to you by the prize
company for distribution to your Scouts.
“Being a good popcorn kernel means being organized with lots of
energy. It also means being creative and helping everyone with selling
popcorn.”
10
Popcorn Leaders Guide Motivate your Scouts by offering incentives.
The 2011 Popcorn Sale offers two
different Commission Plans. One plan
features prizes and the other does not.
Commission Plan with Prizes
4 Unit Base Commission: 29%
4 +3% Attend and Sign-in at the Popcorn
Launch Seminar
4 +3% for ON-TIME FULL PAYMENT by
December 6, 2011
4 Total Commission possible:
35%
Prize incentive program
4Generally, units that used the prize
incentive program had a 10-12%
increase in sales…Scouts like
recognition.
4Prizes are easily promoted (see sample
prize sheet included with packet).
4Prizes offer greater motivational impact
for the youth members who sell.
4Scouts like to talk and compare the
prizes they have won by selling.
4Prizes are memorable…especially the
quality Brand Name Merchandise
(LEGO, GE, RCA, Case, Swiss Army,
Coleman, Cannon, Lionel, Mitchell,
BSA, Wilson, Times, etc.).
4Units can order their prizes online…a
web-based program that is user
friendly.
4Delivery is to individual units…delivered
to each unit popcorn kernel (chair)…you
can’t beat the convenience.
Ensure you receive the maximum
commission
All money is due by December 6, 2011 to
the Donald W. Reynolds Scout Resource
Center. Payments must be made with one
check. No credit card payments will
be allowed.
Youth Incentives
4Unparalleled service and support from
General Commercial Corporation/Keller
Marketing…prompt service to units.
In addition to the 12 prize levels, Scouts
can earn these additional great prizes!
4Prizes are in addition to a generous
commission (35%) sent directly to each
unit.
Top Popcorn Seller
4Family participation is often the most
powerful motivating factor driving a
prize incentive program for Scouts. It
involves families.
The top Cub and Boy Scout/Venture seller
in the Council will each earn a $300 VISA
Gift Card. OR, they may choose any prize
collected for the 2011 $1000 Popcorn
Club Drawing.
Top Seller Chooses first.
Popcorn Leaders Guide
11 Additional Youth Incentives
“Fill It Up” Program
$1,500 sales
Fill up a popcorn order form and receive
a chance to win. For every form you turn
in, you will be entered into 2 drawings for
a chance to win 4 Tickes to Silver Dollar
City in Branson, MO on Sept. 30th or a Flat
Screen TV on Oct. 21st
4 Earn a $50 Target or Wal-Mart
$2,000 sales
4 8G IPod Nano or Awesome Camping
Package
$3,000 sales
4 $150 Savings Bond
4 50 Walmart Gift Card or Nintendo 3DS
System
$4,000 sales
4 $200 Savings Bond
4 $50 Walmart Gift Card or Nintendo
3DS System
Popcorn Patches
must be ordered online with incentive
prizes even if you are not getting prizes.
Additional Information on Prizes
All prizes will release 10 days after
payment is received. No prizes will be
released before December 6, 2011.
Popcorn patches must be ordered online
even if you are not getting prizes for your
unit.
Popcorn Sales patches will be available to
ANYONE who sells popcorn. These patches
$5,000 sales
4 $250 Savings Bond
4 $50 Walmart Gift Card or Nintendo
3DS System
* BONUS PRIZES ARE NOT CUMULATIVE
$1000 Club (Council Incentive)
When you sell $1000 or more of
Campmaster Popcorn, you receive:
4 FREE party invite to Tulsa’s Incredible
Pizza, Saturday December 10, 2011
9-11am
Includes: free buffet & drink, and
$5 game card (friends and family
members may attend, but must
purchase a buffet).
In Addition...
4 Your name will be put in an exclusive
drawing for $1000 Club Members
4 for every $200 YOU Sell OVER $1000
you will receive and additional entry
4 2010 Club Members who reach $1000
in 2011 will receive DOUBLE entries
12
Popcorn Leaders Guide AMAZING PRIZES!
Popcorn Tips from a Pro
All Rights Reserved. No part of this presentation may be reproduced or transmitted in any form or by any electronic or mechanical
means, including photocopying, recording, or by any information storage or retrieval system, without the permission of the author.
1) Be Neat! - You will make a great
impression if you are in your class
A uniform. Wearing your uniform
when selling gives an impression of
professionalism and shows people that
you are proud of what you are doing.
will change their
answer to “YES”,
just because you
were polite and
professional in the
face of rejection.
2) Be Prepared: Learn the presentation
below and don’t change it. Your
presentation should never be, “Do
you want to buy some popcorn?” That
question all too easily leads to the one
word answer, “NO”. People will not
be purchasing from you because you
asked them to. They will be buying from
you because YOU will have created a
relationship with them very quickly and
they will want to help you and the scouts.
3) Maintain Eye Contact! This is very
important. Maintaining eye contact shows
that you have confidence in yourself, your
product, the program, and your group.
4) Thank Everyone:
Even the people
who don’t buy. Just
saying, “Thanks
for listening”, will
often cause people
to change their
mind.
3) Always Be Polite & Courteous: You
will be surprised by how many people
who will tell you “NO” just to see how you
handle the rejection. You will be even
more surprised by how many people who
5) Keep Moving!:
If you are selling
at one of the
commercial
locations (Acme,
WalMart, etc.), you
must continue to move and talk to people.
Don’t assume that they will walk up to
you, they won’t! The more people you
approach, the more you will talk to, and
the more sales you will make.
6) Keep Smiling: Do you like grumpy
people? Neither does anyone else. Keep a
smile on your face.
The Presentation
Tell them who you are:
“Hi sir / ma’am, my name is ______________________ (First name only!)
Continue with the group you are representing: “and I’m a scout with pack / troop ________”
Tell them what you are doing: “We’re selling popcorn to help raise money for our Pack / Troop.”
Tell them what they can do for you: “You can help us by buying some of our delicious popcorn.
Now get the sale by telling them to buy in a question: “You’ll help us out, won’t you?”
_________________________________________________________________________________________
Hi sir / ma’am, my name is __________________________, and I’m a scout with Pack /Troop __________. We’re selling
popcorn to help raise money for our Pack / Troop. You can help us by buying some of our delicious popcorn. You’ll help us out, won’t you?
Why Should Your Scouts Sell Online?
•Reach friends and family who live far
away
•Orders ship directly to consumer
•Commissions paid back to unit from the
Council
• 25% to the Council
• 35% to the Unit
• 10% back to Scout in gift card
•Average person spends $50 online
• Average Scout sells to 3 people online
• That’s $45 back to the Unit per Scout
•Each Scout who sells at least $250 starts
earning 10% back in gift cards
•Different product offering and pricing
than take order form
How Do They Sell Online?
•Go to www.popcornordering.com to log-in
or create an account
•Track your online sales at
www.popcornordering.com
•Send e-mails from the website to friends
and family
•Earn gift cards once you reach at least
$250 in sales.
Prizes for Selling Online
Scouts will receive gift card prizes for online sales based on the following scale (do not combine
take order sales with online sales):
Online Sales
$250 - $499
$500 - $749
$750 - $999
$1,000-$1,249
14
Popcorn Leaders Guide Gift Card Amount
$25
$50
$75
$100
Sample Pack Budget
Annual
Cost Per
Scout/Unit
$
10.00
Actual Budget
No. of
Scouts/
Adults
60
$
Total
Unit
Cost
600.00
$
20.00
1
$
20.00
$
12.00
50
$
600.00
$
1.00
60
$
60.00
$
12.00
50
$
10.00
50
$
500.00
$
10.00
6
$
60.00
$
$
$
$
10.00
8.00
6.00
5.00
50
50
10
50
$
$
$
$
500.00
400.00
60.00
250.00
$
$
$
10.00
10.00
10.00
50
50
50
$
$
$
500.00
500.00
500.00
$
$
$
$
$
75.00
130.00
145.00
40.00
60.00
$
$
$
$
$
3,000.00
3,900.00
2,175.00
1,200.00
1,200.00
$
20.00
50
$
1,000.00
$
5.00
5
$
25.00
$
$
$
30.00
1.00
0.50
20
50
50
= $
= $
= $
600.00
50.00
25.00
40
30
15
30
20
=
=
=
=
=
Total Youth + Adults @ $15.00 ea
Unit Charter Fee (2)
Yearly flat fee @ $20.00
Boys' Life (3)
Total Subscriptions @ $12.00 ea
$
Accident Insurance Fees (4)
Total Youth + Adults @ $_____ ea
Advancement (5)
$
$
$
40.00
500.00
50
1
$
-
$
-
$
-
Ideally 100% of Youth included in
Activity Pins, Belt loops, Ranks,
etc. @ $12.00 ea
$
-
$
-
(1) for each Youth @ $10 ea
$
-
$
-
Thank You's, Veteran Awards etc
$
-
$
-
Blue & Gold Dinner
Pinewood Derby
Graduation
Other (1)
$
$
$
$
-
$
$
$
$
-
$
$
$
-
$
$
$
-
$
$
$
$
$
-
$
$
$
$
$
-
Ceremony Supplies, Bridge Crossings, camping items, etc.
$
-
$
-
Cub Leader Basic Training (9)
_____ Leaders @ $_____ ea
$
-
$
-
Full Uniforms (10)
Reserve Fund (11)
Other Expenses (12)
Every Cub Scout in Full Uniform
Registration Scholarships
Contingency Funds
$
$
$
-
$
$
$
-
$
20.00
$
$
$
$
-
$
20.00
Recognition (5)
Hand Books/Neckerchiefs
Unit Leaders
Special Events (6)
Location
Special Activities (6)
Field Trip (1)
Field Trip (2)
Field Trip (3)
Camp (7)
Cub Scout Day Camp
Cub Scout Resident Camp
Webelos Resident Camp
Family Camp
Leader's Fees
$
$
$
$
INCOME:
Annual Dues (Monthly Amount X 10 or 12 Months)
Surplus From Prior Year (Beginning Fund Balance)
Other Income Source (parent payments, etc.)
B) INCOME SUB TOTAL
$ 15,825.00
$
45,214 x
35% = $
Gross Sales
Commission
15,825
Need
0
12.00
A) TOTAL UNIT BUDGETED PROGRAM EXPENSES
2,500.00
Total
Unit
Cost
$
20.00
$ 18,325.00
2,000.00
500.00
No. of
Scouts/
Adults
$
Program Materials (8)
x
x
x
Annual
Cost Per
Scout/Unit
$
15.00
PROGRAM EXPENSES:
Registration Fees (1)
600.00
$
x
x
x
x
x
2011-2012 SAMPLE UNIT OPERATING BUDGET
$
$
$
-
C) TOTAL FUNDRAISING NEED (A minus B)
POPCORN SALE PACK BUDGET (Should equal C above)
(Check with your local council for commission percentage and bonuses)
Need
/
0.35
= $
/ Commission = Pack Goal
(+/- 35% includes qualifying for all bonus dollars)
$
45,214
/
50 Cub Scouts
Date Budget Completed:
= $
904
July 15th
Pack #:
1234
District:
SCOUT
Projected # of Cub Scouts:
50
POPCORN SALES GOAL PER CUB SCOUT
UNIT DETAIL:
Cubmaster/Scoutmaster:
Asst
Cubmaster:
Committee
Chairperson:
Treasurer:
Popcorn
Chairperson:
$
Pack Goal
/
/
1
# Cub Scouts
= $
= Scout Goal
Date Budget Completed:
Unit #:
District:
Projected # of Scouts:
Popcorn Leaders Guide
15 Sample Unit Popcorn Kick-off Agenda: 50 minutes
Conducted by Unit Kernel
I. Gathering: (Have popcorn for everyone to eat, display popcorn samples, and Scout stuff for people to look at)
II. Opening (5 minutes)
4 Pledge of Allegiance
4 Welcome Parents
III. Why Popcorn? (5 minutes)
4 Make the case for popcorn, why is our unit selling popcorn this year.
4 to reduce the number of fundraisers we do each year.
4 Money for new equipment.
4 So parents don't have to write a check for everything their son does.
4 So your son can learn to earn his way.
4 To go to camp, field trips, and other activities.
4 Make sure every Family has a copy of the Unit Calendar & Unit Budget
IV. So what's the plan (5 minutes)
4 Review popcorn timeline
4 August 25th Take Order sale begins
4 Popcorn Orders & Prize Requests back to Unit Kernel 4 November 10th, 11th, or 12th, pick-up popcorn
4 Money due date
V. So what's our goal? (5 minutes)
4 Our unit goal is $ in total sales
4 Our per Scout goal $ VI. Prizes (review prize brochure) (10 minutes)
4 Review prize plan
4 Ask each Scout to pick what prize they want to earn
4 Review Top District/Council Sales Prizes
4 Review Camp Masters Prize Plan
VII. How to sell popcorn – (review Take Order Form, 2 per Scout) (15 minutes)
4 Ask family, friends, neighbors
4 Ask parents to bring form to work and sell to co-workers
4 Sell door to door in our neighborhood
4 Be Safe
-sell with a buddy or an adult
-don't sell after dark
-don't go into a stranger’s house
-obey street and traffic signs
4 Be Courteous
4 Walk on the sidewalk
4 Wear your uniform
4 Say thank you whether they buy or not
4 Bring extra pens
4 When collecting money, keep cash and checks in envelope
4 Count out loud when making change
4 Make checks payable to unit
4 Don't leave popcorn until customer has paid for it
VIII. Questions & Answers (5 minutes)
IX. Thank everyone for coming and wish them good luck
16
Popcorn Leaders Guide
Camp Masters Popcorn
EASY STEPS FOR UNIT ON-LINE ORDERING
GET READY
COMMIT
can select “MAKE CHANGE”. This will
take you back to your order where you
can change quantities and then select
“PREVIEW ORDER” again.
GET SET
This form will show the Contact
Information from last year’s Popcorn
Chair. If you are new, you will need to
change all the information and SUBMIT.
If you are not new, please review for
accuracy and then SUBMIT. You cannot
submit unless all required fields are
completed.
CampMasters
Unit On-Line Ordering
6. After “SUBMIT ORDER” you need to
PRINT a copy of this order for your file.
At the top of the page, left corner, select
“PRINT” key. The form will be displayed in
a pdf format; select “PRINT”.
SOFTWARE REQUIREMENTS
4 Internet Browser – Internet explorer,
version 5.5 with SP2 or greater with
latest patches for the major version
4 Adobe Acrobat Reader, version 5.0 or
later (to view/print reports).
1. Log- on to the internet to the Council
website: www.okscouts.org
2. Navigation Bar is on the left; find
“CAMP MASTERS ONLINE ORDERING”
and “click” on it.
3. This brings you to the “LOG-IN” page
4. “SELECT COUNCIL” - scroll down list
and select Lincoln Heritage Council.
5. “USER ID” – Type in the I.D. number the
council has given to you. The User ID is
your unit’s type and number.
6. “PASSWORD” – The first time you login type in “hello”. You will see a message
that says your login was successful. For
security reasons, you will need to change
your password and choose a question
from the list and provide an answer. (If
you forget your password, you will be
prompted to answer the question that you
chose. An e-mail with your user I.D. and
new password will then be sent to your
e-mail address.) Once you have changed
your password you will be logged in to the
ordering system.
GO!
You will see an “Action Item” that says you
need to COMMIT. “Click” on this item and
it will bring up a Commitment Form.
ENTER ORDERS
1. Navigation Bar on the left shows the
different sale types: SHOW & DELIVER
and TAKE ORDER. Lincoln Heritage
Council Units enter TAKE ORDER only.
Dates for sale have been preset by the
council so the system will only allow you
to enter orders during the correct dates.
Select the appropriate Sale Type and
“Click”.
2. Contact information will be displayed.
Please review for accuracy. If you need
to make changes, click on “CHANGE
CONTACT INFO” and proceed with
necessary changes.
3. Scroll down the page to see the list of
products available and pricing. Type in
your order quantity for each item.
4. At the bottom of the page you will
see a dollar total. If this is correct,
select “PREVIEW ORDER”; if not, select
“CANCEL” and start over.
5. If “PREVIEW ORDER” is ok, then click
“SUBMIT ORDER”. This will send it to the
council and you will not be able to make
changes. If the “PREVIEW” is not ok, you
7. Once you SUBMIT the order, if you find
any errors, please contact your council
office directly for help.
8. When you are finished, please click
“LOGOUT”, located bottom, right-hand of
the page.
REPORT LIST
4PRODUCT LIST shows products
available to order from the council for
2011
4PICKING TICKET shows the items that
are on your orders
4UNIT MASTER RECORD
4UNIT SETTLEMENT FORM
NEED HELP?
4Call the Indian Nations Council at
918-743-6125 or email Tiffany Farrar
[email protected] or Dave Wadley
[email protected]
Popcorn Leaders Guide
17
General Commerical Coporation
EASY STEPS FOR UNITS TO ORDER PRIZE INCENTIVES
General Commercial Corporation
Keller Marketing Division Prize Program
How to place a unit order online for
volunteers www.boyscouts-gcc.com
General Commercial Corporation/
Keller Marketing Division is proud to be
working with your Council volunteers. The
following document‘s purpose is to guide
you through the prize ordering process.
4Support the Boy Scouts of America’s
Popcorn Prize Program;
4Make Unit prize ordering fast and easy;
4Facilitate the Council’s release of
orders, and order-tracking, through a
straightforward process;
We hope you enjoy the ease and efficiency
of the site and welcome your feedback!
Creating a Profile
To place Unit orders, please follow these
instructions:
Creating Your Profile
Step 1: Open your internet browser.
Step 2: Go to www.boyscouts-gcc.com
Home Page.
Step 3: If you registered last year, your
information has been retained, please
proceed to “logging into site”.
If you are new to the site, Click on Login –
Bottom Left Corner of your Screen
If you are new to the site, FIRST; you must
“create a profile” and login before any
order may be entered.
Step 4: In the central area of the
screen, click register here and enter the
information requested. Items *asterisked
are required.
Enter: 1st: Enter Council ID: 488INC
(as you see it in capital letters) then click
enter
Then fill in the following information:
a.) E-Mail address. Point and click in
the next field, or press Tab key on your
keyboard.
18
Popcorn Leaders Guide
b.) Password. Tab.
c.) Confirm Password. Tab.
d.) First Name. Tab.
e.) Last Name. Tab.
f.) Address 1 (This is your physical address
for UPS delivery). Tab.
g.) Address 2 (If you receive mail at a PO
Box, please put that address here). Tab
h.) City. Tab.
i.) State. Tab.
j.) Zip Code. Tab
k.) Telephone number.
l.) Point and click at the down arrow to
find your District name in the menu, then
point and click on your District's name.
Tab.
m.) Point and click at the down arrow to
find your Unit Type in the menu, then point
and click on your Unit Type. Tab.
n.) Type your Unit Number.
o.) Click REGISTER.
You are now logged in. Please proceed to
“Placing your Order”
Logging into the site
Step 1: Click 'login' on your Welcome
screen.
Step 2: You are back on the Home page.
Type your Email Address and Password,
and click 'Login'.
Placing order
Step 1: Click 'Quick Order' in the menu
on the left of your screen. On the lower
portion of the form, enter prize quantities
and complete all of the required fields to
ensure proper shipment. NOTE: We are
Unable to ship to a P.O. BOX. On a rare
chance, we do mail some orders out, if
you have a PO Box, please include it on
the second address line.
Step 2: Click 'Submit Order to Council'
when you are finished. A pop up box will
appear as a double check to ensure you
are ready to submit your final order. If
you need to edit your order please see
instructions below.
Step 3: Upon successful completion; you
will receive an e-mail verification, unless
your Internet Service Provider has our
system blocked. Please keep your order
number for future reference.
If you need assistance with this process,
please contact BSA Customer Service via
e-mail BSACustomerService@gcc-usa.
com , call BSA Customer Service @ 888351-8000, or call your Council office.
Editing Existing Order
Units will not be able to initiate a second
order for a unit unless the previous order
has been authorized for shipment by the
Council Office. Should your Unit have the
need to change your order, please follow
the instructions below.
1. Complete Log In and Password Screen
2. Click on "Quick Order". Enter
Information for your Unit/ Number/
District/Popcorn Sales Click "Next"
3. If there is an order for Unit/District/
Council, you will see a message
"There is already an order for this
Unit/District/Council. To edit this
order, click "here". Click on "here"
4. Change quantities of prizes needed.
Click "Submit Changes"Please wait
one moment while page refreshes.
You will then see a screen stating that
your Order has been updated.
If you need assistance with this process,
please contact BSA Customer Service via
e-mail BSACustomerService@gcc-usa.
com , call BSA Customer Service @ 888351-8000, or call your Council office.
The site works only with Internet Explorer
BOY SCOUT Prize Order Form Fall 2011
Prize Ordering Website: www.okscouts.org
Council Name: Indian
Council ID: 488INC
Nations Council
Council Headquarters City: Tulsa,
Pack # _________________
OK
Troop # _________________
District Name: _____________________________________________
Venture Crew/Post # _________________
Ship Prizes To:
Retail Sales Dollars
$ ______________
# of Scouts Selling:
______________
Name: ___________________________________________________
Street: ___________________________________________________
(Can NOT Ship UPS to a P.O. Box)
E-MAIL ADDRESS
City: _______________________________
State: ____
Zip Code: _________
Telephone Numbers: _______________________________
_______________________________
Day Time
Description
Tally/Scout
Night Time
Order
Description
Level 1 - Sell Any Item
0
Popcorn Sale Patch
0.1 CampMasters Fill-It-Up Patch
48
49
50
51
52
53
54
55
56
Level 2 - Sell $125
Aluminum Canteen w/ Carabineer &
BSA® Branding
12oz. Silicone Collapsible Cup
Small Brass & Rosewood Handle Knife
w/ BSA® Branding
Level 3 - Sell $225
Rosewood Handle Knife w/ Clip w/
BSA® Branding in a box
S/S Multi-Tool w/ LED Light & Case
Science Magic Set
Level 4 - Sell $325
Discovery Backpack w/ BSA®
Branding
Clip Watch w/ BSA® Branding
Large Brass & Rosewood Handle Knife
w/ Case & BSA® Branding
57
58
59
60
Level 5 - Sell $425
Outdoor Adventure Set
Multi-Tool Set
Sonic Sound Speaker**
$20 Wallmart Card
61
62
63
64
Level 6 - Sell $525
Lantern w/ Flip Top Fan
Chrome Plated Binoculars w/ Case
Dorcy Dynamo Multi-Function Light
$25 Wallmart Card
65
66
67
68
Tally/Scout
Level 7 - Sell $725
Eureka Grasshopper Sleeping Bag
Leatherman Freestyle Multi-Tool Set
2-Person Inflatable Boat
$45 Wallmart Card
69
70
71
72
Level 8 - Sell $1000
Swiss Army Resuce Tool w/ Case
Jensen Docking Station for iPod, iPhone & iPad
Pure Fishing Rod & Reel
$75 Wallmart Card
73
74
75
76
Level 9 - Sell $1325
Eureka Apex Tent
Ollo Bug Robot
Carrera Nascar Racing Track & Cars
$100 Wallmart Card
78
79
80
Level 10 - Sell $1725
Case Buffalo Horn fixed Blade Knife w/
Leather Sheath
Back Country First Aid Kit
Galileo Refractor Telescope
$125 Wallmart Card
81
82
83
84
Level 11 - Sell $2250
Boe-Bot Robot Kit
Camping Set
LEGO Technic Off-Roader R/C
$165 Wallmart Card
77
85
86
87
88
Order
Level 12 - Sell $3000
26" Huffy 18-Speed Bicycle
Eureka Copper Canyon Tent
Lionel Minneapolis & St. Louis Diesel
Super Freight Train Set
$225 Wallmart Card
Popcorn Leaders Guide
19
CUB SCOUT Prize Order Form Fall Popcorn Sale 2011
Prize Ordering Website: www.okscouts.org
Council Name: Indian
Council ID: 488INC
Nations Council
Council Headquarters City: Tulsa,
Pack # _________________
OK
Troop # _________________
District Name: _____________________________________________
Venture Crew/Post # _________________
Ship Prizes To:
Retail Sales Dollars
$ _______________
# of Scouts Selling:
_________________
E-MAIL ADDRESS
_________________
Name: ___________________________________________________
Street: ___________________________________________________
(Can NOT Ship UPS to a P.O. Box)
City: _______________________________
State: ____ Zip Code: _________
Telephone Numbers: _______________________________
_______________________________
Day Time
Description
0
0.1
Tally/Scout
Level 1 – Sell Any Item
Popcorn Sale Patch
CampMasters Fill-It-Up Patch
3
4
5
Level 2– Sell $125
Stainless Steel 2 pc Knife Set w/ BSA®
Branding
Small Brass & Rosewood Handle Knife
w/ BSA® Branding
4 x 30 Binoclulars
Compass/Thermomter Compact
SURPRISE Grab Bag Of Gifts! C
6
7
8
9
10
Level 3 – Sell $225
LEGO Ninja Ambush
Rosewood Handle Knife w/ Clip
Box Robot
Lantern/LED Flashlight
SURPRISE Grab Bag Of Gifts! D
1
2
14
15
Level 4 – Sell $325
LEGO Creator Dune Hopper
Clip Watch w/ BSA® Branding
Large Brass & Rosewood Handle Knife
w/ BSA® Branding
Multi-Tool w/ LED Light & Case
SURPRISE Grab Bag Of Gifts! E
16
17
18
19
Level 5 – Sell $425
LEGO Technic Off-Roader
Outdoor Adventure Set
Swiss Army Classic Knife
$20 Walmart Gift Card
11
12
13
20
21
22
23
Level 6 – Sell $525
LEGO Imperial V-Wing Starfighter
16x32 Chrome Plated Binoculars w/
Ruby Lenses & Case
Portable Stereo Speaker System w/ Batteries
$25 Walmart Gift Card
Night Time
Order
Description
Tally/Scout
24
25
26
27
Level 7 – Sell $725
Safety Rechargeable Lantern
S/S Cooking Utensil Set w/ Case
Swiss Army Huntsman Knife
$45 Walmart Gift Card
28
29
30
31
Level 8 – Sell $1000
LEGO City Street Extreme
Jenson Docking Station
CARRERA Shuttle Galaxy R/C Car
$75 Walmart Gift Card
32
33
34
35
Level 9 – Sell $1325
Carrera Ferrari Champions Racing Track and Cars
Swiss Army Binocular w/ Digital Camera
Leatherman Wave Multi-Tool
$100 Walmart Gift Card
36
37
38
39
Level 10 – Sell $1725
LEGO Party Set
Case S/S Amber Hunter Trapper Gift Tin
Galileo Refractor Telescope
$125 Walmart Gift Card
40
41
42
43
Level 11 – Sell $2250
Lionel Scout Ready-to-Run Freight Train Set
LEGO Hogwarts Castle
Camping Set
$165 Walmart Gift Card
44
45
46
47
Level 12 – Sell $3000
Lionel Minneapolis & St. Louis Diesel Super
Freight Train Set
Baseball’s Ultimate Home Game - Tabletop
Eureka Tetragon 1610 Tent
$225 Walmart Gift Card
** Accessories not included
Order
CAMP MASTERS HIGH ACHIEVER PRIZE FORM
PRIZE FORM DUE TO COUNCIL AT END OF SALE - BY ORDER SETTLEMENT DATE
To order, the following information MUST be printed or typed clearly.
Parents & Scouts Please fill out this Section for 2011 SALES
Scout’s Name__________________________________________________DATE________________
Street Address_______________________________________________________________________
(No P.O. Boxes)
City / State / Zip______________________________________________________________________
Social Security Number (required for Savings Bond only) _____________________________________
TOTAL SALES $__________________________
Please submit Order Form to Council to verify sales.
Age____________________________
NEW “Ful-Filled” Patch – To get your “ful-filled” patch simply make a copy of your completely filled order
form, give it to your Unit Leader. . UNIT LEADER WILL ORDER PATCH WITH OTHER PRIZES
SALES ACHIEVEMENT AWARDS - SELECT ONLY ONE BOX BELOW!
(PRIZES ARE NOT CUMULATIVE)
$1500 SALES ACHIEVEMENT (check 1 box only)
$50 TARGET CARD
OR
$50 WALMART CARD
$2000 SALES ACHIEVEMENT – (check 1 box only)
8G iPod Nano*
OR
AWESOME CAMPING PACKAGE
*Prize may be substituted by CAMP MASTERS with comparable prize of equal value
I SOLD $3000 or more of Popcorn this Year! – (check 1 box only)
Savings Bond - 5% of total sales in increments of $1000
$3000 = $150 Savings Bond + $50 Walmart Gift Card
OR
$4000 = $200 Savings Bond + $50 Walmart Gift Card
$5000 = $250 Savings Bond + $50 Walmart Gift Card
Nintendo 3DS System (all new “3-D” graphics!)*
Unit Leader or Kernel please fill out this section
District ______________________________ Unit type and Number___________________________
Unit Leader or Kernel signature_______________________________________________________
Council Office please fill out this section
Council Name_______________________________City / State_______________________________
Council Office Authorization Signature_________________________________________________
Program Rules & Regulations
1. Scouts who sell min. $1500 of popcorn during the traditional Fall 2011 Sale will receive ONE -$50.00 Gift Card from list above. Scouts who
sell $2000 will receive their choice of 8G iPod Nano or Camping Package Scouts who sell $3000 and up receive a U.S. Savings Bond plus a
$50 Gift Card or a Nintendo 3DS system – must select 1 from list above.
2. Select ONE Prize Level only; Prizes are not cumulative.
3. ABSOLUTELY NO COMBINING OF MULTIPLE SCOUTS ORDERS WILL BE ALLOWED. Verification of Sales through individual Take Order
Forms is required.
4. Scout must attach Order Form when submitting this form to the Council.
5. Upon receipt of the signed form from the Council, the prize will be ordered and shipped to the Scout.
6. Questions? Please contact your Council office or Ramsey Popcorn Co. (812) 347-2441, ext. 128.
7. CAMP MASTERS WILL NOT ACCEPT FORMS AFTER 12/31/11.
$1000 CLUB REGISTRATION FORM
DUE BY NOV 16th, 2011, email to [email protected] Fax 918.743.6049
PLEASE FILL OUT COMPLETELY and LEGIBALY

 

 
 




































Indian Nations Council, Boy Scouts of America
4295 S. Garnett Rd, Tulsa, OK 74146
Office: (918) 743-6125
Fax: (918) 743-6049
www.okscouts.org