InDesign Assignment

TS Travel Corporate
Content
* CORPORATE TRAVEL INSURANCE
* CORPORATE E-NEWS
* CORPORATE NEWSLETTER
* WEBSITE - MEMBERS SECTION
* COORDINATORS MANUAL
* LOW COST AIR DOMESTIC QUOTE
* ONLINE BOOKING ENGINE
* HOTEL RATES NEGOTIATION
* HOTEL MATRIX
* VIEWTRIP
* MANAGEMENT INFORMATION REPORTING
* QANTAS CLUB DISCOUNTED RATES
* TRAVEL POLICY REVIEW
* LEISURE DESTINATION OF THE MONTH FEATURE
* MONTHLY LEISURE SPECIALS
* LEISURE DISCOUNTS FOR ALL CORPORATE CLIENTS
CORPORATE NEWSLETTER
T
he TS Travel Corporate Newsletter is produced bi-monthly
and provides more detailed information relating to updates within
the travel industry. It contains articles that we have collected during the two
month period between each edition. The front page is generally
dedicated to information from
and about TS Travel Corporate that
relates to our clients, including im-
portant announcements and
details regarding our achievements. The following pages include supplier updates sorted by
air, car and hotels. Occasionally
we will include an additional page
at the end of the newsletter, featuring updates
on our team’s educational trips,
hotel inspection days, client functions and other events that may
interest our clients. In December
CORPORATE TRAVEL INSURANCE
T
S Travel Corporate is able to arrange not only Leisure Travel
Insurance for its clients but also
Corporate Travel Insurance, which
covers everything from overseas
medical expenses and luggage loss
to delays, hijacking or kidnapping.
Pay the annual corporate travel
insurance fee and you will be cov-
ered for all business and personal
travel, both overseas and domestic, for the period of 12 months. A
spouse/de-facto and children under the age of 21 are also covered.
A full list of the policy’s inclusions
is available on our website. For
more information please contact
our dedicated consultants.
CORPORATE E-NEWS
T
he TS Travel Corporate E-News provides regular
updates on the latest news from the world of travel. It is delivered to our clients twice a week, generally
every Tuesday and Thursday. Topics covered in the ENews updates include hot airline news, destination
travel warnings, security updates and important information regarding TS Travel Corporate and its daily
operation. It is a quick and easyway to update our
clients on important advice that may affect their travelers and subsequently disrupt their daily business
operation.
2006 we introduced our newsletter in email format which provides
an easier reading format.
LOW COST AIR DOMESTIC QUOTE
L
ow Cost Air is one of TS Travel Corporate’s newest
domestic booking tools. Its purpose is to locate
all Domestic and Trans Tasman fares, including all low
cost internet only fares, and compare the fare levels
in one simple screen shot. The system automatically
searches for fares one hour before and after the requested time, offering our clients the option of tak-
ing up a cheaper fare at a different time, if their business schedule allows it. This new tool can cut 80% of
the time it would usually take to do a low-cost carrier
search on individual carrier websites. The easy quotation is emailed to our clients within seconds of our
search and offers a much quicker and more efficient
way of quoting domestic and Trans Tasman fares.
WEBSITE - MEMBERS SECTION
A
s part of our service, corporate clients can enjoy
special access to the corporate section of our
website
which offers additional features as opposed to the casual
traveler that may access only the public
area.
Here you will find archives for our latest
releases of E-news
and Newsletters, our
Schedule of Fees,
Qantas Club Discounts, Online Management Information Reporting and much more. To access this section, you will require
a password. If you
haven’t been issued
a password already,
please contact your
Account Manager
who can assist with
setting up your details and explaining
the features of this
“corporate clients
only” area.
WEBSITE - MEMBERS SECTION
T
he Coordinators manual is a publication which
lists all TS Travel Corporate’s services from
A-Z. This handy manual includes all relevant details
on how to book your domestic and international air,
car and hotels with TS Travel Corporate. It provides
a full explanation of our additional services such as
limousine transfers, visa preparation, Frequent Flyer
bookings, conferencing and incentives, refunds, unused tickets and much more. It also features all of
our templates such as Traveler Profile, Credit Card Authority etc. This manual has been designed mainly for
the PAs or the travel bookers who may need to find
out more about a service that they may not have yet
used. It is also a great tool for the relieving staff when
covering the travel bookers while sick or on holidays.
If you would like to receive a coordinators manual,
please contact your Account Manager.
HOTEL MATRIX
T
S Travel Corporate offers client assistance with
establishing company’s hotel matrix. This useful
document is a summary of client preferred hotels in
each state or country. It includes the hotel’s location,
contact details, room type and room rates. It also contains details of standard rack rates, TS Travel Corporate’s special Radius rates and client preferred negotiated rates, if these have been established on behalf
of the client.
This document is designed to Provide assistance with
selecting the most appropriate hotels and rates and is
part of our ongoing travel management, available to
all our corporate clients free of charge. If you require
assistance with setting up your company’s preferred
hotel rates, please contact your Account Manager.
HOTEL MATRIX
G
alileo Online Booking Engine link can be found
on the home page of our website and is a useful
tool to search for and book domestic flights, hotels
and car hire. Clients can also search for maps or enjoy
useful links
for currency converters, weather updates and more.
TS Travel is currently in the process of Upgrading
this back office system. Soon after our move we will
be able to offer a brand new online booking engine
(OBE), which will be more suitable for the corporate
client and will offer management information reporting as well as new itineraries and lower domestic
booking fees. This brand new system should be available early this year. Your Account Manager will be in
contact with you to offer this new service very soon.
VIEW TRIP
V
iewtrip is a web based engine that links directly into
TS Travel Corporate’s reservation system. It enables
our clients to view up to the
minute live travel itineraries. It
is a great tool for travellers or
PAs to view their current booking file and to monitor the status of waitlisted flights, car or
hotel bookings without having to contact us. Travel coordinators and travellers can
access their itineraries live via
the internet 24 hours a day, 7
days a week from anywhere in
the world; a great tool when
travellers misplace their itinerary
whilst away. Viewtrip itineraries can be printed or forwarded, as long as the traveller has access to the internet and can access our website. The Viewtrip link
is located on the home page of our website and the
itineraries can be viewed by simply entering the traveller’s surname and the booking reference number
(which can be obtained from us).
HOTEL RATES NEGOTIATION
H
otel Rates Negotiation is part of our corporate
travel management solution and is available
to all of our corporate clients. Depending on client
needs and intended frequency of stays, TS Travel Corporate can negotiate a special nightly rate for particu-
lar room types in individual hotels or hotel chains of
the client’s choice. We can also assist in developing a
hotel matrix that would suit the client’s travel policy.
If you require assistance with hotel rates negotiation
please contact your Account Manager.
QANTAS CLUB DISCOUNTED RATES
T
S Travel Corporate offers our corporate clients
excellent discounts on Qantas Club Membership
rates. Aside from up to 28% discount off standard
public rates we also offer full management of your
company’s Qantas Club memberships, including an-
nual renewals and monitoring the number of memberships your company has during ongoing staff
changes, etc. If you require assistance with Qantas
Club or to receive an application form please contact
your dedicated consultant.
TRAVEL POLICY REVIEW
T
Annual travel reviews are a part of our full corporate travel management solution and can be arranged to suit individual client’s needs. During the
review we provide our full Management Information
Reporting and cover all areas of the client’s travel expenditure, including suggestions for future improvements and further cost reductions. The purpose of
this review is to assist our clients with all aspects of
their travel policy, not only day to day booking processes, but also implementation of possible changes,
re-negotiation of hotel or car hire rates or any other
areas of the travel policy. If you would like to request
a travel review, please contact your Account Manager.
MONTHLY LEISURE SPECIALS
T
TS Travel Corporate prepares a
Monthly Leisure Specials Page, which is
distributed via email
to both our corporate
and leisure clients.
We try to provide a
variety of Leisure Specials such as 4 packages, generally for
international destinations, ranging from 3
to 7 nights with some
enticing inclusions as
well as some domestic
packages with great
added extras.
Packages include airfares and accommodation. Extras can often include breakfast
daily, transfers, free
nights or special offers
for kids. All of these
are special deals that we search for in the monthly
supplier updates in order to satisfy the needs of all
our clients and assist them with choosing the perfect
holiday for themselves and their families.
We hope that you enjoy our Monthly Specials Page
and ask that you distribute it around your office for
your staff to enjoy some of the great specials that our
experienced team can provide and assist with.
MANAGEMENT INFORMATION REPORTING
A
s part of TS Travel Corporate’s travel management
we offer revolutionary management information
reporting that compiles your entire company’s travel
spend such as air, car hire, hotel and miscellaneous
fees into easy to follow and informative reports.
Management Information Reporting (MIR) allows clients to monitor their exact travel spend including savings, usage of best “rate of the day” or special negotiated rates and to monitor the number of changes or
number of room nights stayed in each city. Our comprehensive reporting can be detailed or summarised
to suit your needs and is available online within the
corporate section of our website. Clients can choose
from:
~ Total Summary Expenditure Report
~ International Airfares Savings Report
~ Domestic Airfare Savings Report
~ Hotel Report
~ Car Hire Report
~ Miscellaneous Report
~ Air Travel Expenditure Summary
~ Hotel Expenditure Summary
~ Domestic Airfare Policy Compliance
~ International Airfare Policy Compliance
~ Hotel Policy Compliance
~ Car Hire Policy Compliance
Our Management Information Reporting is a great
tool to assist with travel policy improvements and is
used when suggesting further cost savings to the client’s travel expenditure during annual reviews.
If you require further information on our MIR or would
like to request a report please contact
your Account Manager.
LEISURE DISCOUNTS FOR ALL CORPORATE CLIENTS
T
S Travel Corporate offers its clients the chance to
book a holiday through TS Travel Leisure at a discounted price. This means that all internal staff within
your organization can enjoy great service and discounts as per below:
TRAVEL POLICY REVIEW
A
nnual travel reviews are a part of our full corporate
travel management solution and can be arranged
to suit individual client’s needs. During the review we
provide our full Management Information Reporting
and cover all areas of the client’s travel expenditure,
including suggestions for future improvements and
further cost reductions. The purpose of this review is
to assist our clients with all aspects of their travel policy, not only day to day booking processes, but also
implementation of possible changes, re-negotiation
of hotel or car hire rates or any other areas of the travel policy. If you would like to request a travel review,
please contact your Account Manager.
LEISURE DESTINATION OF THE MONTH FEATURE
T
he Leisure Destination Of The Month feature is a
full page write-up on a particular destination. It includes facts about the country, climate, currency and
things to do, see and eat etc.
For this article, we generally select the highest selling destinations or a destination that has generated
the most interest from our clients. We concentrateon
passing on the knowledge and travelexperience of our
team members, who have personally visited the destination and would like to assist our clients to make the
most of their much awaited holidays.
We cover the “Do, See, Eat and Sleep” for each destination but also focus on some interesting tourist attractions, features or well recommended restaurants that
our clients may not be aware of prior to visiting the
selected city or country.
We hope you enjoy The Destination Of The Month,
which often contains some great Leisure Specials too.