Bayside Homeowners Association

Transcription

2015
REVISED 5/01/2015
Bayside Homeowners
Association
OWNER INFORMATION GUIDE
Proudly Managed By:
Revised
5/1/2015
Contents
Bayside Homeowners Association .....................................................................................................................................0
Proudly Managed By: .........................................................................................................................................................0
Board of Directors ............................................................................................................................................................3
About Legum & Norman.....................................................................................................................................................4
What Legum & Normandoes for your Association: ...............................................................................................4
Community Management Team ...........................................................................................................................5
Billing of HOA Fees ................................................................................................................................................5
Contact Us .............................................................................................................................................................6
GENERAL COMMUNITY INFORMATION .............................................................................................................................7
Board of Directors .................................................................................................................................................7
HOA and COA (Condominium) Management Company (Legum & Norman) ........................................................7
Intranet Access ......................................................................................................................................................7
Rules and Regulations ...........................................................................................................................................7
Architectural Changes ...........................................................................................................................................7
Amenities ...............................................................................................................................................................7
...............................................................................................................................................................................8
Beach Shuttle (Memorial Day through Labor Day) ..........................................................................................8
Mail........................................................................................................................................................................8
Trash and Recycle Service ......................................................................................................................................8
Security Services ....................................................................................................................................................8
Insurance ...............................................................................................................................................................8
...............................................................................................................................................................................9
Reporting Community Issues .................................................................................................................................9
Reporting Irrigation Issues ....................................................................................................................................9
FREQUENTLY CALLED NUMBERS ..................................................................................................................................... 10
Legum & Norman ............................................................................................................................................... 10
Builders ............................................................................................................................................................... 10
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Current as of 5/1/2015
Hospitals ............................................................................................................................................................. 10
Security ............................................................................................................................................................... 10
Public Service ...................................................................................................................................................... 10
............................................................................................................................................................................ 11
Utility Companies ............................................................................................................................................... 11
Schools ................................................................................................................................................................ 11
Colleges .............................................................................................................................................................. 11
Transportation.................................................................................................................................................... 11
HOA FEES ......................................................................................................................................................................... 12
Bayside Home Type Specific Fees ....................................................................................................................... 12
Townhouse and Duplex Painting and Power Washing Program ........................................................................ 13
RULES AND REGULATIONS............................................................................................................................................... 15
Bayside Rules for Use of Outdoor Grills .............................................................................................................. 17
Curb Your Dogs ................................................................................................................................................... 18
Rental of Units .................................................................................................................................................... 18
VIOLATION PROCEDURES ................................................................................................................................................ 19
Parking Violation Procedures ............................................................................................................................. 19
All Other Violations............................................................................................................................................. 19
BAYSIDE PROFESSIONAL LANDSCAPE MAINTENANCE SCHEDULE .................................................................................. 21
BAYSIDE TREE & SHRUB REPLACEMENT LIST .................................................................................................................. 22
WEBSITE INFORMATION.................................................................................................................................................. 26
ATTACHMENTS
Beach Shuttle Schedule
Trash and Recycle Site Location Map
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Dear New Bayside Homeowner:
Congratulations on the purchase of your new home and welcome to Bayside!
We are excited that you have made the decision to join the Bayside Community, and become a member of
the Bayside Homeowners’ Association. Following this letter is an Owner Information Guide that will provide
you with important information, some of which you may already know if you researched why Bayside is
such an outstanding community and we hope it will be an informative guide to living in our community.
We will begin by explaining that in large, planned communities it is important to have an active Homeowner
Association to oversee the community’s vision and to help protect everyone’s interests. Planned
communities begin with great intentions to create an environment where home owners do not feel restricted
in living as they desire, while at the same time they are not impacted by others in their community who are
also living how they desire. If that sounds like a difficult balance, it can be, but that is exactly the role of the
community association. It starts with the Founder (Carl M. Freeman Communities) creating the Community
Charter for the Bayside Community Association. As part of your Bayside home purchase you received a
copy of this 100+ page document. While we will not go into the details of that document here we believe it
is important (since many of us will likely never read the entire document) for you to understand some basic
tenants of the Charter. You can find these in Chapter 1 of the Bayside Community Charter, under “A
Pledge” and are summarized here:
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Insure an inclusive environment
Provide an orderly, regular, and informative communication system
Provide all interested parts a voice in community matters and an opportunity to communicate
with the Association
Respect the value of each individual as well as the value and the importance of the community
Appreciate diversity of thought and of people
Establish community traditions that will engender pride in the community
Foster a sense of belonging
Motivate Owners and residents to participate by offering a variety of life-enriching opportunities
Provide meaningful opportunities to connect with the greater community
Make a significant contribution to the quality of life in the Community and Bayside as a whole
We are glad you made the decision to purchase at Bayside and hope you find living here as much fun and
rewarding as we have. Legum & Norman has been contracted to provide management services for the ongoing operations of our Community and have put together the attached guidelines which is designed to help
you get acquainted with the community.
Again we want to say welcome and we look forward to seeing you at Bayside!
Board of Directors
Bayside Homeowners’ Association
Dave Levitsky
Patti Grimes
Tom O’Brien
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Dear Bayside Homeowner:
Legum & Norman joins your Bayside Board of Directors in welcoming you to Bayside. We are proud and
honored to have been selected by your Bayside Community Association to provide management services
for the Bayside Homeowner’s Association. Legum & Norman presents this guide which contains important
information on how to live in Bayside. Please keep it in a convenient location for you and your guests.
About Legum & Norman
Being a member of a community managed by Legum & Norman has its privilegers…
Associa Advantage is an unparalleled advancement in the association management industry in that
Associa is the only firm that has the leverage nationwide to negotiate savings and discounts for our
homeowners and associations with vendor partners such as Lowe’s, Terminix, Dell Computers, Pottery
Barn and many others. Through these discounts both the association and homeowners can save on
purchases made through exclusive savings available only to Associa’s professionally managed clients. For
those homeowners seeking to maximize their savings they can even simply follow Legum & Norman on
Facebook and they can receive Associa Advantage “Deals of the Day” in their newsfeed. What makes this
so special is that we provide this exclusively to our clients and at no charge for doing so. Go to
www.associaadvantage.com to start saving today!
Associa Access, all homeowners are provided with access to real-time account balance information, as
well as full payment history. As soon as an adjustment is made to an account, the current balance is
immediately available to be viewed online. Homeowners can also track Work Orders and Covenant
Violations. To access your account, visit www.legumnorman.com. Look for the Homeowners Tab, then for
the Owner Login section. First time users will need to register.
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What Legum & Normandoes for your Association:
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Supervision of all common property
as directed by the Board of Directors
Contract Management
Budget management
Accounting
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Enforcement of community rules and
regulations
Accounting of association affairs
Processing of resident association dues
Website Management
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Community Management Team
We would like to introduce you to your new Management Team! Pam Conti, CMCA, ARM, will be the
Team Leader for Bayside Community Master. Pam along with Theresa Sakalski, Onsite Manager,
will be able to answer questions you may have regarding the community. Pam and Theresa work
from our Bethany Beach Office, located at C4 Edgewater House Road in Sea Colony. Our offices are
set up so that if Pam or Theresa are out on Property their Administrative Assistant, Jessica Casey, is
available to answer owner questions. The rest of the team is comprised by, Community Watch
Inspector, Meg Lesocky, and General Manager – Amtek Maintenance Services, Steve Frisina.
Billing of HOA Fees
Your quarterly invoice for payment of Association Annual dues and fees will be sent to you via US
Mail, with a pre-addressed payment envelope enclosed. Payment is mailed to:
Bayside Homeowner’s Association
C/o Legum & Norman
P.O. Box 105771
Atlanta, GA 30348
For your convenience, five options are available for paying quarterly assessments:
1. Lockbox Payment. Quarterly payments may be made using the statement coupons and
envelopes provided and mailed to UnionBank. Checks should contain the unit owner’s individual
account number (shown on the statement coupons). Prior to the start of each subsequent payment
period, all unit owners except those with established direct debit accounts will receive account
statements.
2. Direct Debit. Quarterly payments are debited from an owner’s bank account on the fifth day of
each period. This is the most cost-effective payment method for both the association and the owner,
as the Association is not charged a set-up fee during the transition period. If you wish to participate in
this program, please follow the instructions on the form provided with your statement.
3. Bill Payer. Quarterly payments may be also be made using an on-line bill payer service that may
be provided by your bank. It is critical that the “memo” section of the check shows your individual
account number and the correct address for the UnionBank lockbox which is shown on the payment
coupons.
4. Internet Based Credit Card. The payment portal for credit card payments may be accessed
through the Legum & Norman website Homeowners section (www.legumnorman.com). A bank
generated convenience fee is applied to each credit card transaction, and is disclosed on the credit
card payment page.
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5. Internet Based E-Check. As above, the payment portal for e-check payments may be
accessed through the Legum & Norman website Homeowners section (www.legumnorman.com). A
bank generated convenience fee is applied.
Contact Us
If you have any questions regarding our management services or need assistance with any
community or personal issues, you may contact our Bethany Beach Office main telephone number:
302-537-9499. Our regular business hours are Monday through Friday, from 8:30 a.m. to 5 p.m. In
the event of an emergency, our main telephone number, 302-537-9499, will also connect you to our
emergency answering service after business hours, during weekends and on holidays.
Our current mailing address is:
Legum & Norman, Inc.
C4 Edgewater House Road
Bethany Beach, DE 19930
Phone (302) 537-9499
Email [email protected] or [email protected]
Legum & Norman looks forward to working with you to meet all of your Bayside needs and
expectations. We thank you for your business and look forward to serve and meet you in the coming
months.
Sincerely,
Tom Tipton, CMCA
Sr. Vice President
Legum & Norman
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GENERAL COMMUNITY INFORMATION
Board of Directors
David Levitsky, President
Patti Grimes, Vice President
Tom O’Brien, Owner Representative
240. 453. 3002
302. 436. 3003
410. 212. 1403
[email protected]
[email protected]
[email protected]
HOA and COA (Condominium) Management Company (Legum & Norman)
Legum & Norman’s main office is located in Bethany Beach, DE. Office hours are Monday through Friday
from 8:30 am to 5:00 pm. Our office addresses are:
Bethany Beach Office
C4 Edgewater House Road
(302) 537-9499 Office
Intranet Access
Contact Legum & Norman to provide you with your log-in information. Your initial default username will be
set to be your first initial and last name and a temporary password will be provided. If you have difficulty
logging in, please contact Legum & Norman at 302-537-9499 or send an email to
[email protected] or [email protected] to have your log-in information reset.
Rules and Regulations
See section “Community Rules and Regulations. Complete Rules and Regulations can be found on the
Bayside Intranet at www.livebayside.com by accessing the “Documents and Forms” link under the “Bayside
Owners Association” left side menu bar.
Architectural Changes
All site work, landscaping, structures, improvements and other items placed on a unit in a manner or
location visible from outside of existing structures on the unit are subject to the Architectural Design
Guidelines and the approval procedures. The “Architectural Design Guidelines” and application forms can
be found on the Bayside Intranet at www.livebayside.com by accessing the “Documents and Forms” link
under the “Bayside Owners Association” left side menu bar.
Amenities
Bayside amenities such as pools, tennis courts and golf course are managed and operated by Troon Golf
and are not under responsibility of the HOA. For all membership and amenity inquiries, please contact the
membership coordinator at 302.564.7931. The Bayside Resort Golf Club can be reached at 302.436.3400.
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Beach Shuttle (Memorial Day through Labor Day)
From Memorial Weekend to the 4th of July weekend, service is provided on weekends. Effective with the 4th
of July weekend and through Labor Day, service is provided from Thursday through Sunday. Monday
service is provided on Memorial Day and Labor Day. Service hours are 10:00 am to 6:00 pm from Bayside
to Fenwick Island State Park. The shuttle leaves Bayside on the hour and returns from Fenwick Island on
the half hour dependent on traffic. There are three pick-up and drop-off areas; main entrance parking, Sun
Ridge Pool and the Commons pool. Signs are posted to indicate the specific locations at each site.
Mail
USPS mailboxes are located on the southwest corner of Lakeview Drive and Signature Boulevard as well
as adjacent to the Commons pool parking lot. If you would like a mailbox, please visit the Selbyville post
office and they will provide you with a box number and key if available. The office is located on Church
Street in downtown Selbyville and the phone number is 302-436-8044.
Trash and Recycle Service
The HOA provides residential and community trash service. Residential trash service is provided by Waste
Management. Prior to settlement, please contact Legum & Norman at 302-537-9499 to request a trash toter
if you require this service. A tote will be delivered to your residence which must be stored inside the garage
and can only be placed at curbside on a scheduled trash service day and returned to the garage after
servicing. If you do not want a tote or you will not be able to place your receptacle inside your garage after
pick-up, please use the community dumpsters. Leaving a tote at curbside or driveway is a community
violation. From Memorial Day to Labor Day, service is on Mondays and Thursdays, and from Labor Day to
Memorial Day, service is decreased to Monday only. There is currently no residential recycle service,
please use the community recycle dumpsters for this purpose. There are two community trash and recycle
locations: adjacent to the Commons pool parking lot and on West Sand Cove Road. See location map at
the end of this guide. Locations are subject to change. Please refer to the website for current locations.
Security Services
Bayside Security Patrol Services, Inc. (not affiliated with Bayside Community Association, Inc.) provides
daily security services to the residential community. They have a 24-hour contact number that owners may
call for assistance (302-827-2488). All emergency calls should still be made to 911.
Insurance
Each single family and townhouse owner must obtain their individual insurance policy. The HOA insurance
policies do not cover any part of resident property and only covers community common areas. Each
condominium owner must ensure that they obtain an individual insurance policy, and ensure that it is in
amounts sufficient to comply with restrictions of the Condominium Association. Please contact Legum &
Norman at 302-227-8448 if you have any questions about condominium insurance.
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Reporting Community Issues
Please use the website to report all community issues except irrigation reports. While Legum & Norman will
address any email or phone report, the website form guarantees that your report is logged and submitted to
the appropriate departments for proper resolution. We strongly recommend the use of website report versus
the ordinary email and phone reports. On the “Bayside Owner’s Association” left side menu, click on “Report
HOA Community Issues" link.
Reporting Irrigation Issues
All reports irrigation reports and requests must be submitted through the website. Submitting reports
through the website alerts all responsible parties of the issue being reported and logs the request. During
irrigation season (April-August) a dedicated link will be placed under the Homeowners menu called
“Irrigation Reports”.
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FREQUENTLY CALLED NUMBERS
Legum & Norman
Bethany Beach Office
302.537.9499
Builders
Carl M. Freeman
Sales and Welcome Center
NV Homes
Schell Brothers
302.436.3000
302.436.9998
302.564.7264
302.564.7935
Hospitals
Atlantic General Health System
Beebe Medical Center
Peninsula Regional Medical Center (PRMC)
410.641.4762
302.539.6404
410.456.6400
Security
Bayside Security Patrol Services
302.827.2488
Public Service
Fire, Police, Ambulance – EMERGENCY
Selbyville Volunteer Fire Co.
Roxana Volunteer Fire Department
Frankford Police Non-Emergency
Delaware State Police
Post Office (Selbyville)
Public Library (Selbyville)
Town Hall (Selbyville)
U.S. Coast Guard
911
302.436.8802
302.436.2300
302.732.6244
302.855.2980
302.436.8044
302.436.8195
302.436.8314
302.227.2440
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Utility Companies
Waste Management
Delaware Electric Cooperative (Electric)
Verizon Telephone
Tidewater Utilities (Water)
Sharp Energy (Gas)
Comcast (Cable & Internet)
800.345.7932
302.349.9090
800.942.5000
302.734.7500
888.742.7740
888.266.2278
Schools
Phillip Showell Elementary School
Lord Baltimore Elementary School
Selbyville Middle School
Southern Delaware School of the Arts
Indian River High School
Worcester Preparatory School
302.436.3633
302.537.2700
302.436.1020
866.360.8476
302.732.1500
410.641.3575
Colleges
Sussex Technical School
Delaware Tech & Community College
University of Delaware (Georgetown)
Wesley College
Delaware State University
Wilmington College (Rehoboth)
Graduate College of Marine Students (U of D)
Salisbury State University
302.856.0961
302.856.5400
302.856.7303
888.500.0953
302.857.6060
302.227.6295
302.831.2841
410.543.6000
Transportation
Salisbury-Wicomico Regional Airport
Trailways Bus Stop (Bethany Beach)
Dart Bus Service
Cape May/Lewes Ferry
410.548.4827
302.539.6244
800.533.DART
800.64.FERRY
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HOA FEES
All Bayside Single Family, Townhouse and Condominium homeowners are members of the overall bayside
homeowners association and all pay an equal annual Bayside HOA fee. In addition to the HOA fee, each
owner also pays a home-type specific fee. The HOA fee for the period 01/01/15 - 12/31/15 is $1,988/year
or $497/quarter and financially supports the following association expenses:
 Association Accounting, Audit & Legal Fees
 Beach Shuttle Service & State Park Admittance Fee
 Common Area Grounds & Landscape Maintenance
 Community Mailings & Correspondence
 Reserve for Long-Term Funding
 General Common Area Repairs & Maintenance
 Insurance on All HOA Common Areas
 Lawn Irrigation Services Including Water & Repairs
 Pond Maintenance
 Property Management
 Security
 Shared Area Operating Expenses (Entrances)
 Snow Removal-Streets Only
 Storm Water Management
 Street Lighting
 Trash Removal
Bayside Home Type Specific Fees
The current Single Family Home Fee for the period 01/01/15 - 12/31/15 is $1,056/year or $264/quarter
and financially supports the following expenses:
 Management Services
 Grounds & Landscape Maintenance
 Bad Debt Expense
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The current Duplex & Townhome Fee for the period 01/01/15 - 12/31/15 is $1232/year or $308/quarter
* and financially supports the following expenses:
 Management Services
 Grounds & Landscape Maintenance
 Reserve for Roof Replacement
 Exterior Building Painting
 Power Washing
*The $308 quarter fee is billed and the broken down as follows:
Townhome Operating Dues $203
Townhome Roof Reserve
$60
Paint Reserve Fund
$45
Townhouse and Duplex Painting and Power Washing Program
All Townhouses and Duplex owners from time of settlement have paid a painting and power washing fee
included in the townhouse and duplex specific fee. All townhomes on the second year of initial settlement
are power washed once a year, and all townhomes are painted 8 years after construction date and then
every other 7 years after that.
The current Condominium Fee for the period 01/01/15 - 12/31/15 is $3,557.60/year or $889.40/quarter
which is paid directly to Legum Norman.
See Table on Next Page
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2015 HOMEOWNER ASSESSMENTS
* Annual Budget for Assessments
SINGLE FAMILY HOMES
PAID TO
FUND
Year
HOA
Operating Dues
1,800.00
HOA
Capital Reserve Dues
188.00
SFH
Single Family Home Dues
1,056.00
TOTAL SFH Base Assessment
3,044
Quarter
450.00
47.00
264.00
761.00
GRAND ESTATE HOMES
PAID TO
FUND
Year
HOA
Operating Dues
1,800.00
HOA
188.00
GE
Grand Estate Home Dues
2,500.00
TOTAL GE Base Assessment
4,488.00
Quarter
450.00
47.00
625.00
1,122.00
TOWNHOMES
PAID TO
FUND
HOA
Operating Dues
HOA
TH
Townhome Dues
TH RESERVE Roof Replacement
TH RESERVE Townhouse Painting
TOTAL TOWNHOME Base Assessment
Year
1,800.00
188.00
812.00
240.00
180.00
3,220.00
Quarter
450.00
47.00
203.00
60.00
45.00
805.00
CONDOMINIUMS
PAID TO
FUND
HOA
Operating Dues
HOA
CONDO
Condo Dues
TOTAL CONDOMINIUM Base Assessment**
Year
1,800.00
188.00
3,557.60
5,545.60
Quarter
450.00
47.00
889.40
1,386.40
Every home at Bayside including condominiums pay the HOA Operating and Capital Reserve
Assessment plus a specific home type assessment.
** For condominium specific dues, please contact Legum & Norman (302) 227-8448.
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RULES AND REGULATIONS
The following Rules and Regulations shall apply to all of the Community and may be modified by the
Homeowners Association’s Board of Directors at any time. They are for the protection and benefit of the
owners, guests and renters of Bayside. Report any problems to Legum & Norman Property Management.
1.
General. The Community shall be used only for residential, recreational and related purposes
consistent with all covenants and documents of the Community.
2.
Restricted Activities. Unless expressly authorized by, and then subject to such conditions as may be
imposed by, the HOA Board, the following activities are prohibited with the Community:
(a)
On street parking is permitted at the following locations only. All other vehicles must be
parked in driveways, garages or in any general parking lots located throughout the community. Failure to
observe these parking restrictions will result in the towing of the unauthorized vehicle, at the owner’s
expense. A map of available parking areas can be found on the Community Intranet.
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Signature Boulevard and a small section of Founders Avenue
North end of Signature Boulevard, Forsythia Drive, Winterberry Parkway
Azalea Way
Day Lily Parkway (Diagonal Parking)
Coneflower Circle
Daily visitor parking is available along Blue Indigo, Iris Way and Moon Beam Way on the west side of the
street ONLY. Parking in these areas are limited to short term, daily visitors. Vehicles parked in these areas
that exceed these limits will be ticketed and towed. Overflow and additional parking areas are centrally
located in each neighborhood. Any vehicles parked or partially parked on grass areas will be towed
immediately. Unless listed above, all vehicles must be parked in driveways, garages or in any general
parking lots located throughout the community. Vehicles may also be parked in the large parking lot just off
the main entrance in front of the Golf Center. Failure to observe these parking restrictions will result in the
towing of the unauthorized vehicle, at the owner’s expense.
(b)
Parking of commercial vehicles or equipment, mobile homes, recreational vehicles, golf
carts, boats and other watercraft, trailers, stored vehicles, or inoperable vehicles, in places other than
enclosed garages; provided, construction, service and delivery vehicles shall be exempt from this provision
during normal business hours for such period of time as is reasonably necessary to provide service or make
a delivery to a Unit or the Common Area, provided that no parked vehicle shall block any sidewalk within the
Community; all unauthorized vehicles will result in the towing of the unauthorized vehicle, at the owner’s
expense.
(c)
Operation of motorized vehicles on pathways or trails maintained by the
Association, except for golf carts driven in designated areas.
(d)
Vehicles parked in individual driveways must not block the sidewalk.
(e)
Raising, breeding or keeping of animals, livestock or poultry is strictly prohibited. A
reasonable number of dogs, cats or other common household pets are permitted. However, those pets that
are permitted must not roam free, make objectionable noise, endanger the health or safety of others or
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constitute a nuisance or inconvenience to the occupants of other Units. If the pet owner fails to honor these
requests, the Board may remove the pet. Delaware state law requires all pets to be leashed at all times and
owners to clean up and dispose of dog waste throughout the community. Owners, renters and guests of the
community must obey this ordnance in order to protect the safety of others and provide for a clean
environment;
(f)
Any activity that emits foul or obnoxious odor outside the Unit or creates noise or other
conditions that tend to disturb the peace or threaten the safety of others;
(g)
Any activity that violates local, state or federal laws or regulations, however, the Board shall
have no obligation to take enforcement action in the event of a violation;
(h)
Pursuit of hobbies or other activities that tend to cause an unclean, unhealthy or untidy
condition to exist outside of the enclosed structures of the Unit;
(i)
Any noxious or offensive activity which in the reasonable determination of the Board tends to
cause embarrassment, discomfort, annoyance, or nuisance to persons using the Common Areas, persons
working in the Common Areas; or to others;
(j)
Outside burning of trash, leaves, debris or other materials;
(k)
Using or discharging any radio, loudspeaker, horn, whistle, bell or other sound device so as
to be audible to others, except alarm devices used exclusively for security purposes;
(l)
Using and discharging firecrackers and any type of fireworks;
(m)
Dumping grass clippings, leaves and other debris; petroleum products; fertilizers; or
potentially hazardous or toxic substances in any drainage ditch, stream, creek or pond or elsewhere within
the Community;
(n)
Accumulating rubbish, trash or garbage between regular garbage pick-ups and then only in
approved containers. Trash receptacles supplied to the owners of the single-family homes must be stored
in a place that is not visible from the street on all days other than regularly scheduled pick up days.
Townhouse and condominium owners must use their designated dumpsters. All accumulation of rubbish,
trash and debris must fit within the receptacle.
(o)
Discharge of firearm; provided, the Board shall have no obligation to take action to prevent or
stop such discharge;
(p)
On-site storage of fuel, except that a reasonable amount of fuel may be stored for the
operation of lawn equipment;
(q)
Any activity, which may disturb or destroy the vegetation, wildlife, wetlands, archaeological
sites, air quality or designated environmental habitat of the Community;
(r)
Conversion of any carport or primary garage to finished space for use as an integral part of
the living area of any Unit
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(s)
Placement, construction, installation or any modification of anything, permanently or
temporarily, on the outside portions of the Unit, whether such portion is improved or unimproved, except in
strict compliance with the Community Design Guidelines as set forth by the Architectural Review
Committee. In order to maintain the architectural integrity of the community, Architectural Guidelines must
be followed and the Architectural Review Committee prior to commencement of construction must approve
any alteration or modifications to the exterior.
Please mail a completed application along with plans and specifications to Legum & Norman, C-4
Edgewater House Road, Bethany Beach, DE 19930 or email [email protected] or
[email protected] Applications are also available at the management office.
(t)
Vehicle maintenance on any part of a Unit other than inside an enclosed garage;
(u)
Any garage sale, moving sale, rummage sale or similar activity more than one time per year
on any Unit and with notification of such sale to the Property Management office;
(v)
Garage doors should remain closed, except during temporary or immediate use;
(w)
Blankets, towels and/or other clothing shall not be hung over the railings and clotheslines
shall be limited to the inside of the garage;
(x)
Swimming, boating, use of flotation devices or other active use of ponds;
(y)
No owner or occupant may conduct business, trade, or sell from within their home, without
approval from the Board of Directors. In any case, no signage or additional parking will be permitted.
3.
Signs. The following restrictions on signs shall apply to all homes within the Community unless
otherwise stated or approved by the Board.
(a)
All signs, including “for sale” or “for lease” signs are prohibited at any time. An “open house”
sign may be posted for a period not to exceed three days.
(b)
One sign, not exceeding 18”X 24”, containing political or similar endorsements may be
posted on a home and are permitted for a period of 45 days prior to an election or vote of referendum;
(c)
No other signs, except those required by law, including posters, circulars and billboards may
be posted on any home so as to be visible from the outside of the home.
4.
Recreational Activities. Bayside amenities such as pools, tennis courts and the golf course are
managed and operated Troon Golf. Any questions regarding these facilities can be directed to the
Membership Coordinator at 302.564.7931.
Bayside Rules for Use of Outdoor Grills
Residents may use grills on ground floor decks, patios or any area of single family and duplex homes that is
at least 10 feet from the footprint of the building in accordance with local fire codes. Grills are not permitted
on condominium units. Outdoor grills that run on gas fuel, must have been manufactured after 1999 and be
equipped with industry standard safety devices including a shut-off valve that shuts down automatically if a
fuel line breaks.
17
1. Use grills only where permitted. Residents may use gas grills that comply with the requirements
of paragraph 1 above, on ground floor decks, patios or any area that is at least 10 feet from the
footprint of the building in accordance with local fire codes.
2. Monitor use. It is essential that all residents using a grill watch the grill closely while it is in use. It
shall be a violation of these rules to leave a grill unattended at any time during use.
3. Keep fire extinguisher. Residents must have a five-pound ABC-type fire extinguisher on hand in
case of accidents.
4. Minimize smoke disturbances. As a courtesy to neighbors, residents must keep to a minimum all
disturbances caused by smoke coming from the grill. If smoke is drifting into neighboring units,
residents should position the grill so that the wind will carry the smoke away from windows and
doors.
5. Store only where permitted. After grilling, residents must store grills on their ground floor decks,
patios or in garages. Grills may not be stored on porches or inside units.
6. Keep grill clean. Residents must keep grills clean at all times.
The Association reserves the right to revoke all grilling privileges or to change any of the foregoing rules at
any time for any reason.
Curb Your Dogs
It is a Delaware State law that all dogs must be on leashes and that all owners are responsible for the
removal of their animal's waste. If you walk your dog in the community, please adhere to this law and also
please make sure you remove and dispose of any/all waste on your property or in the community doggie
stations.
Rental of Units
Per HOA Documents, all owners who enter agreements for a term of more than (120) consecutive days
must notify the Property Management office within (30) days and provide the tenant with copies of the
Governing Documents. All owners who rent their home for any length of time are responsible for notifying
their tenants of all applicable community rules & regulations and will be held responsible for all tenants and
guests compliance to these rules. Owners who rent are required to post this document in a prominent
location so that renters are aware of the Rules and Regulations.
Failure to comply with the Rules and Regulations of the Association may result in suspension of voting
privileges, suspension of use of recreational facilities, fines or other such penalties set forth by the Board of
Directors.
18
VIOLATION PROCEDURES
Parking Violation Procedures
The following Violation Policy and Procedure for failure to abide by the Parking Policies will be implemented
for all owners, their guests and tenants, who fail to adhere to the above rules and regulations:
First Observance-Violation sticker placed under vehicle’s windshield. Vehicle’s make, model and license
plate recorded.
Second Observance-Violation sticker adhered to vehicle’s driver-side window. Vehicle’s make, model and
license plate recorded.
Third Observance-Car is towed by and stored at Brasure’s Auto Repair on Route 54. Owner of the vehicle
will be charged $75 for initial towing and $30/day until car is retrieved.
A $35 fee will still be imposed in the event that between the time the tow truck is dispatched and arrives onsite and the owner of the vehicle in violation removes his/her vehicle from the illegal parking area. The
Bayside HOA and any and all of its representatives are not responsible for any costs or damage incurred by
the tow and any and all repairs and or expenses are the owner of the vehicle's responsibility. The Bayside
HOA has approved for representatives from both Legum & Norman Property Management and Bayside
Security Services to authorize towing.
All Other Violations
In the event that an owner or tenant of a unit in Bayside is in violation of any rule or regulation, the following
schedule shall control:
1st Violation
For the first violation, based on a complaint received and if deemed to be meritorious by the Association, a
written warning and notice of violation will be issued to the owner of the unit in violation and if applicable,
the rental agent and local police department. The unit owner shall be given a reasonable opportunity,
under the circumstances, to correct the violation, or if a first-time and unintentional offense, to assure the
Association to the latter’s satisfaction that the violation will not be repeated. The unit owner shall be
entitled, upon request, to a hearing before the Association or any designated committee to contest the
violation and/or fine. At such hearing, the unit owner shall have the right to be represented by legal counsel
and to have a reasonable amount of time to produce any statement, evidence and witnesses on his or her
behalf. The minutes of the hearing shall contain a written statement of the results of the hearing and the
fine, if any, that is imposed. The Association is not required to provide such notice and opportunity to be
heard for recurring or continuing violations unless no fewer than three (3) months have passed from the
time of the previous violation.
19
2nd Violation
For a second violation, based on a complaint received and if deemed to be meritorious by the Association,
an additional warning and notice of violation will be issued to the owner of the unit in violation and if
applicable, the rental agent and local police department. In addition to the warning, a fine in the amount of
$100 will be imposed against the owner of the unit in violation. Said fine shall act as a lien against the unit,
accrue interest once past due and be collectible in the same manner as any other assessments and
charges levied by the Association against a unit owner in accordance with the governing documents of the
Association.
3rd Violation
For a third violation and all others thereafter, an additional warning and notice of violation will be issued
the owner of the unit in violation and if applicable, the rental agent and local police department.
additional to the warning, a fine in the amount of $200 will be imposed against the owner of the unit
violation. Said fine shall act as a lien against the unit, accrue interest once past due and be collectible
the same manner as any other assessments and charges levied by the Council against a unit owner
accordance with the governing documents of the Association.
to
In
in
in
in
Lien Against Unit.- Any such fine shall constitute a personal obligation of the Member, as well as a lien
upon the unit, which lien may be foreclosed in the same manner as a lien for unpaid community association
common area charges pursuant to the laws of the State of Delaware.
Fees and Costs.- The Member shall be liable for all attorney’s fees and costs incurred by the Association
incident to the levy or collection of the fine, including appellate proceedings.
Crediting Payments.- The Association shall apply all partial payments by the Member to the Member’s
outstanding balance in the following order:
• Attorney’s fees and costs
• Late fees and interest
• Fines
• Special assessment
• Regular assessments with payment being applied to the oldest balance first
No partial payments will waive the Association’s right to pursue full payment and/or enforce its bylaws,
declaration and rules and regulations.
20
BAYSIDE PROFESSIONAL LANDSCAPE MAINTENANCE SCHEDULE
ALL SERVICES INCLUDED IN ANNUAL FEES
JAN - DEC
MAINTAIN WEED FREE PROPERTY
NOV - JAN
PRUNING OF PERENNIALS, GRASSES AND GROUND COVER
FEB - APR
TURF GRASS APPLICATION
 BALANCED GRANULAR SLOW RELEASE FERTILIZATION/PREEMERGENCE
 CRABGRASS CONTROL/BROADLEAF WEED CONTROL
FEB - MAR
SHRUB BED EDGING, WEEDING, AND CLEAN-UP
 APPLY PRE-EMERGENCE WEED CONTROL TO BEDS
 APPLY FERTILIZER TO PLANT MATERIAL
APR - MAY
MULCH BEDS WITH HARDWOOD SHREDDED MULCH
APR - NOV
MOWING OF GRASS-APRIL THROUGH NOVEMBER
 ALL GRASS AREAS WILL BE BAGGED AND REMOVED FROM PROPERTY
APR - JUN
 BALANCED LIQUID SLOW RELEASE FERTILIZATION/PRE-EMERGENCE
 CRABGRASS CONTROL/BROADLEAF WEED CONTROL/MICRO
NUTRIENTS
MAY - JUN
ORNAMENTAL TREE AND SHRUB PRUNING
 APPLY PRE-EMERGENCE WEED CONTROL TO BEDS
JUN - AUG
 BALANCED GRANULAR SLOW RELEASE FERTILIZATION/INSECT
CONTROL
JUL-AUG
AUG - SEP
 BALANCED LIQUID SLOW RELEASE FERTILIZATION/BROADLEAF WEED
 CONTROL/MICRO NUTRIENTS
SEP - OCT
OCT - DEC
 BALANCED GRANULAR SLOW RELEASE FERTILIZATION
21
BAYSIDE TREE & SHRUB REPLACEMENT LIST
THE HOA DOES NOT PROVIDE A WARRANTY ON ANY PLANT MATERIAL, SHRUBS AND/OR TREES PER
CHAPTER 7, SECTION 7.1 OF THE COMMUNITY CHARTER, “EACH OWNER SHALL MAINTAIN HIS OR HER
UNIT, INCLUDING LANDSCAPING…CONSISTENT WITH THE COMMUNITY-WIDE STANDARD…”
NOTE: Not all plants may be approved on certain home types. ARC approval is required.
EVERGREEN TREES
BOTANICAL NAME:
NELLIE R. STEVEN’S HOLLY
FOSTER’S HOLLY
OAK LEAF HOLLY
GREEN GIANT ARBORVITAE
EMERALD GREEN ARBORVITAE
LOBLOLLY PINE
LIMBER PINE
JAPANESE BLACK PINE
THUNDERHEAD BLACK PINE
SOUTHERN MAGNOLIA
SOUTHERN MAGNOLIA ‘LITTLE GEM’
SOUTHERN MAGNOLIA ‘EDITH BOGUE’
SWEETBAY MAGNOLIA
HOLLYWOOD JUNIPER
EASTERN RED CEDAR
CRYPTOMERIA
ATLANTIC WHITE CEDAR
COMMON NAME:
Ilex x ‘Nellie R Stevens;
Ilex x attenuata ‘Fosteri’
Ilex Conaf ‘Oakleaf’
Thuja occidentalis ‘Green Giant’
Thuja occidentalis ‘Emerald Green’
Pinus taeda
Pinus flexilis ‘Vanderwolf’s Pyramid’
Pinus thunbergii
Pinus thunbergii ‘Thunderhead’
Magnolia grandiflora
Magnolia grandiflora ‘Little Gem’
Magnolia grandiflora ‘Edith Bogue’
Magnolia virginiana
Juniperus chinensis ‘Torulosa’
Juniperus virginiana
Cryptomeria japonica
Chamaecyparis thyoides
DECIDUOUS TREES
BOTANICAL NAME:
WILLOW OAK
WHITE OAK
RED OAK
PIN OAK
SWAMP OAK
ZELKOVA ‘GREEN VASE’
ZELKOVA ‘VILLAGE GREEN’
RED MAPLE ‘OCTOBER GLORY’
LONDON PLANE TREE
MUSCLEWOOD
HOPHORNBEAM
RIVER BIRCH
CRAPE MYRTLE
BALD CYPRESS
VITEX
COMMON NAME:
Quercus phellos
Quercus alba
Quercus rubra
Quercus palustris
Quercus bicolor
Zelkova serrata ‘Green Vase’
Zelkova serrata ‘Village Green’
Acer Rubrum ‘October Glory’
Platanus x acerifolia
Carpinus caroliniana
Ostrya virginiana
Betula nigra
Lagerstroemia indica
Taxodium distichum
Vitex agnus castus
22
SHADBLOW SERVICEBERRY
DOWNY SERVICEBERRY
REBUD
DOGWOOD
Fraxinus species HONEYLOCUST
Gleditsia triacanthos
ROUNDLEAF SWEETGUM
FRINGE TREE
Amelanchier Canadensis
Amelanchier arborea
Cercis canadensis
Cornus florida ASH
Liquidambar styraciflua ‘Rotundiloba’
Chionanthus virginicus
EVERGREEN SHRUBS
BOTANICAL NAME:
GOLDTHREAD CYPRESS
NANDINA
HARBOR DWARF NANDINA
CHINESE HOLLY ‘CHINA GIRL’
CHINESE HOLLY ‘BURFORD’
ENGLISH HOLLY
DWARF YAUPON HOLLY
HELLERI HOLLY
STEEDS HOLLY
BAYBERRY
INDIAN HAWTHORNE
AZALEA
CAMELLIA
ABELIA
AUCUBA
BOXWOOD
CLEYARA
DWARF MUGO PINE
INKBERRY HOLLY
BLUE PACIFIC SHORE JUNIPER
OTTO LUYKEN LAUREL
COMMON NAME:
Chamaecyparis Pisifera Filifera ‘Golden Charm’
Nandina domestica
Nandina domestica ‘Harbor Dwarf’
Ilex mesog ‘China Girl’
Ilex cornuta ‘Burfordii’
Ilex aquifolium
Ilex vomitorea ‘Stokes Dwarf’
Ilex crenata ‘Helleri’
Ilex crenata ‘Steeds’
Morella pensylvanica
Raphiolepsis indica
Azalea species
Camellia japonica
Abelia x grandiflora
Aucuba japonica
Buxus sempervirens
Ternstroemia gymnanthera
Pinus mugo
Ilex glabra
Juniperus conferta ‘Blue Pacific’
Prunus laurocerasus ‘Otto Luyken’
DECIDUOUS SHRUBS
BOTANICAL NAME:
HYDRANGEA
CRAPE MYRTLE
KNOCKOUT ROSES
VIRGINIA SWEETSPIRE
CLETHRA
WINTERTHUR VIBURNUM
RUSSELL VIBURNUM
ARROWWOOD VIBURNUM
NANNYBERRY
BEAUTY BERRY
COMMON NAME:
Hydrangea macrophylla
Lagerstroemia indica
Rosa ‘Knockout’
Itea virginica
Clethra alnifolia
Viburnum nudum ‘Winterthur’ ANNE
Viburnum burkwoodii ‘Anne Russel’
Viburnum dentatum
Viburnum lentago
Callicarpa Americana
23
FOTHERGILLA
ST JOHN’S WORT
REDTWIG DOGWOOD
Spirea x bumalda HIGHBUSH BLUEBERRY
Vaccinium corymbosum SWEET FERN
Comptonia peregrino CHOKEBERRY
Aronia arbutifolia
PEE WEE OAKLEAF HYDRANGEA
SHRUBBY CINQUEFOIL
NEW JERSEY TEA
Fothergilla gardenia
Hypericum frondosum
Cornus sericea SPIREA
Hydrangea quercifolia ‘Pee Wee’
Potentilla fruticosa
Ceonanthus americanus
ORNAMENTAL GRASSES
BOTANICAL NAME:
MISCANTHUS
NORTHWIND PANIC GRASS
FEATHER REED GRASS
GOLDTAU TUFTED HAIRGRASS
MEXICAN FEATHER GRASS
PINK MUHLY GRASS
WHITE MUHLY GRASS
HAMELN FOUNTAIN GRASS
AMERICAN BEACH GRASS
COMMON NAME:
Miscanthus sinensis ‘Gracillimus’
Panicum virgatum ‘Northwind’
Calamagrostis x acutifolia ‘Karl Foerster’
Deschampsia cespitosa ‘Goldtau’
Nassella tenuissima
Muhlenbergia capillaris
Muhlenbergia capillaris ‘White Cloud’
Pennisetum alopecuroides ‘Hameln’
Ammophila breviligulata
PERENNIALS
BOTANICAL NAME:
CATMINT
BLUE STAR AMSONIA
RUSSIAN SAGE
FOAM FLOWER
ST JOHN’S WORT
ASTILBE
DAYLILLY
ASTER
IRIS
SPEEDWELL
JOE PYE WEED
SUMMER PHLOX
CORAL BELLS
PEONY
BLACK EYED SUSAN
DAISY
HOSTA
LAVENDER
LIRIOPE
CRANE’S BILL
WAND FLOWER
COMMON NAME:
Nepeta cataria
Amsonias
Perovskia atriplicifolia
Tiarella cordifolia
Hypericum frondosum
Astilbe
Hemerocallis fulvaaster
Aster species
Iris species
Veronica spicata
Eupatorium maculatum
Phlox paniculata
Heuchera species
Paeonia species
Rudbeckia species
Leucanthemum species
Hosta species
Lavendula species
Liriope species
Geranium species
Gaura lindheimeri
24
MUMS
CONE FLOWER
STONE CROP
FERNS
HIBISCUS
PIN CUSHION PLANT
PINKS
VERBENA
DELPHINIUM
COLUMBINE
ICE PLANT
BLEEDING HEART
JACOB’S LADDER
FOXGLOVE
LUPINE
LENTEN ROSE
BULBS
VINES
Chrysanthemum species
Echinacea purpurea
Sedum
Fern species
Hibiscus moscheutos
Scabiosa species
Dianthus species
Verbena species
Delphinium species
Aquilega canadensis
Delosperma cooperi
Dicentra species
Polemonium reptans
Digitalis speices
Lupinus species
Helleborus orientalis
Bulbs
Native species
25
WEBSITE INFORMATION
The HOA and the Developer utilize the Bayside Community website www.livebayside.com to keep owners
informed regarding the Community, events and Property Management updates. You can access the
Intranet through the HOA & members link. Your default username and password will be set to be your first
initial and last name. If you have difficulty in logging in, please contact Legum & Norman 302-537-9499 or
send an email to [email protected] to have your log-in information reset.
1. On your browser, go to www.livebayside.com and, on the top click on Homeowner Access.
2. Enter your username and password and click on “LOGIN”
26
3. This will take you to your home screen. All your HOA documents and forms can be found on the left
menu bar under “Bayside Owners’ Association.
4. Here you can personalize your home screen, change your password, update your contact
information, view community news, calendar events and find other members.
27
5. To view your account or make a payment to the HOA, click on the “HOA Dues Payment” link on the
left side bar.
6. Click on the “HOA Dues Payment link on the left side bar.
7. Enter your account number and a one-time password required
to access the accounting system (VMS password). If you do not
know your account number and password, please call Legum &
Norman at 302-537-9499 to obtain.
8. To Report an HOA Community Issue, click on “Report HOA Community Issues”
28

Bayside Homeowners Association

Transcription

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