Bayside Homeowners Association
Transcription
Bayside Homeowners Association
2015 REVISED 5/01/2015 Bayside Homeowners Association OWNER INFORMATION GUIDE Proudly Managed By: Revised 5/1/2015 Contents Bayside Homeowners Association .....................................................................................................................................0 Proudly Managed By: .........................................................................................................................................................0 Board of Directors ............................................................................................................................................................3 About Legum & Norman.....................................................................................................................................................4 What Legum & Normandoes for your Association: ...............................................................................................4 Community Management Team ...........................................................................................................................5 Billing of HOA Fees ................................................................................................................................................5 Contact Us .............................................................................................................................................................6 GENERAL COMMUNITY INFORMATION .............................................................................................................................7 Board of Directors .................................................................................................................................................7 HOA and COA (Condominium) Management Company (Legum & Norman) ........................................................7 Intranet Access ......................................................................................................................................................7 Rules and Regulations ...........................................................................................................................................7 Architectural Changes ...........................................................................................................................................7 Amenities ...............................................................................................................................................................7 ...............................................................................................................................................................................8 Beach Shuttle (Memorial Day through Labor Day) ..........................................................................................8 Mail........................................................................................................................................................................8 Trash and Recycle Service ......................................................................................................................................8 Security Services ....................................................................................................................................................8 Insurance ...............................................................................................................................................................8 ...............................................................................................................................................................................9 Reporting Community Issues .................................................................................................................................9 Reporting Irrigation Issues ....................................................................................................................................9 FREQUENTLY CALLED NUMBERS ..................................................................................................................................... 10 Legum & Norman ............................................................................................................................................... 10 Builders ............................................................................................................................................................... 10 1 Current as of 5/1/2015 Hospitals ............................................................................................................................................................. 10 Security ............................................................................................................................................................... 10 Public Service ...................................................................................................................................................... 10 ............................................................................................................................................................................ 11 Utility Companies ............................................................................................................................................... 11 Schools ................................................................................................................................................................ 11 Colleges .............................................................................................................................................................. 11 Transportation.................................................................................................................................................... 11 HOA FEES ......................................................................................................................................................................... 12 Bayside Home Type Specific Fees ....................................................................................................................... 12 Townhouse and Duplex Painting and Power Washing Program ........................................................................ 13 RULES AND REGULATIONS............................................................................................................................................... 15 Bayside Rules for Use of Outdoor Grills .............................................................................................................. 17 Curb Your Dogs ................................................................................................................................................... 18 Rental of Units .................................................................................................................................................... 18 VIOLATION PROCEDURES ................................................................................................................................................ 19 Parking Violation Procedures ............................................................................................................................. 19 All Other Violations............................................................................................................................................. 19 BAYSIDE PROFESSIONAL LANDSCAPE MAINTENANCE SCHEDULE .................................................................................. 21 BAYSIDE TREE & SHRUB REPLACEMENT LIST .................................................................................................................. 22 WEBSITE INFORMATION.................................................................................................................................................. 26 ATTACHMENTS Beach Shuttle Schedule Trash and Recycle Site Location Map 2 Current as of 5/1/2015 Dear New Bayside Homeowner: Congratulations on the purchase of your new home and welcome to Bayside! We are excited that you have made the decision to join the Bayside Community, and become a member of the Bayside Homeowners’ Association. Following this letter is an Owner Information Guide that will provide you with important information, some of which you may already know if you researched why Bayside is such an outstanding community and we hope it will be an informative guide to living in our community. We will begin by explaining that in large, planned communities it is important to have an active Homeowner Association to oversee the community’s vision and to help protect everyone’s interests. Planned communities begin with great intentions to create an environment where home owners do not feel restricted in living as they desire, while at the same time they are not impacted by others in their community who are also living how they desire. If that sounds like a difficult balance, it can be, but that is exactly the role of the community association. It starts with the Founder (Carl M. Freeman Communities) creating the Community Charter for the Bayside Community Association. As part of your Bayside home purchase you received a copy of this 100+ page document. While we will not go into the details of that document here we believe it is important (since many of us will likely never read the entire document) for you to understand some basic tenants of the Charter. You can find these in Chapter 1 of the Bayside Community Charter, under “A Pledge” and are summarized here: • • • • • • • • • • Insure an inclusive environment Provide an orderly, regular, and informative communication system Provide all interested parts a voice in community matters and an opportunity to communicate with the Association Respect the value of each individual as well as the value and the importance of the community Appreciate diversity of thought and of people Establish community traditions that will engender pride in the community Foster a sense of belonging Motivate Owners and residents to participate by offering a variety of life-enriching opportunities Provide meaningful opportunities to connect with the greater community Make a significant contribution to the quality of life in the Community and Bayside as a whole We are glad you made the decision to purchase at Bayside and hope you find living here as much fun and rewarding as we have. Legum & Norman has been contracted to provide management services for the ongoing operations of our Community and have put together the attached guidelines which is designed to help you get acquainted with the community. Again we want to say welcome and we look forward to seeing you at Bayside! Board of Directors Bayside Homeowners’ Association Dave Levitsky Patti Grimes Tom O’Brien 3 Current as of 5/1/2015 Dear Bayside Homeowner: Legum & Norman joins your Bayside Board of Directors in welcoming you to Bayside. We are proud and honored to have been selected by your Bayside Community Association to provide management services for the Bayside Homeowner’s Association. Legum & Norman presents this guide which contains important information on how to live in Bayside. Please keep it in a convenient location for you and your guests. About Legum & Norman Being a member of a community managed by Legum & Norman has its privilegers… Associa Advantage is an unparalleled advancement in the association management industry in that Associa is the only firm that has the leverage nationwide to negotiate savings and discounts for our homeowners and associations with vendor partners such as Lowe’s, Terminix, Dell Computers, Pottery Barn and many others. Through these discounts both the association and homeowners can save on purchases made through exclusive savings available only to Associa’s professionally managed clients. For those homeowners seeking to maximize their savings they can even simply follow Legum & Norman on Facebook and they can receive Associa Advantage “Deals of the Day” in their newsfeed. What makes this so special is that we provide this exclusively to our clients and at no charge for doing so. Go to www.associaadvantage.com to start saving today! Associa Access, all homeowners are provided with access to real-time account balance information, as well as full payment history. As soon as an adjustment is made to an account, the current balance is immediately available to be viewed online. Homeowners can also track Work Orders and Covenant Violations. To access your account, visit www.legumnorman.com. Look for the Homeowners Tab, then for the Owner Login section. First time users will need to register. . What Legum & Normandoes for your Association: • • • • Supervision of all common property as directed by the Board of Directors Contract Management Budget management Accounting • • • • Enforcement of community rules and regulations Accounting of association affairs Processing of resident association dues Website Management 4 Current as of 5/1/2015 Community Management Team We would like to introduce you to your new Management Team! Pam Conti, CMCA, ARM, will be the Team Leader for Bayside Community Master. Pam along with Theresa Sakalski, Onsite Manager, will be able to answer questions you may have regarding the community. Pam and Theresa work from our Bethany Beach Office, located at C4 Edgewater House Road in Sea Colony. Our offices are set up so that if Pam or Theresa are out on Property their Administrative Assistant, Jessica Casey, is available to answer owner questions. The rest of the team is comprised by, Community Watch Inspector, Meg Lesocky, and General Manager – Amtek Maintenance Services, Steve Frisina. Billing of HOA Fees Your quarterly invoice for payment of Association Annual dues and fees will be sent to you via US Mail, with a pre-addressed payment envelope enclosed. Payment is mailed to: Bayside Homeowner’s Association C/o Legum & Norman P.O. Box 105771 Atlanta, GA 30348 For your convenience, five options are available for paying quarterly assessments: 1. Lockbox Payment. Quarterly payments may be made using the statement coupons and envelopes provided and mailed to UnionBank. Checks should contain the unit owner’s individual account number (shown on the statement coupons). Prior to the start of each subsequent payment period, all unit owners except those with established direct debit accounts will receive account statements. 2. Direct Debit. Quarterly payments are debited from an owner’s bank account on the fifth day of each period. This is the most cost-effective payment method for both the association and the owner, as the Association is not charged a set-up fee during the transition period. If you wish to participate in this program, please follow the instructions on the form provided with your statement. 3. Bill Payer. Quarterly payments may be also be made using an on-line bill payer service that may be provided by your bank. It is critical that the “memo” section of the check shows your individual account number and the correct address for the UnionBank lockbox which is shown on the payment coupons. 4. Internet Based Credit Card. The payment portal for credit card payments may be accessed through the Legum & Norman website Homeowners section (www.legumnorman.com). A bank generated convenience fee is applied to each credit card transaction, and is disclosed on the credit card payment page. 5 Current as of 5/1/2015 5. Internet Based E-Check. As above, the payment portal for e-check payments may be accessed through the Legum & Norman website Homeowners section (www.legumnorman.com). A bank generated convenience fee is applied. Contact Us If you have any questions regarding our management services or need assistance with any community or personal issues, you may contact our Bethany Beach Office main telephone number: 302-537-9499. Our regular business hours are Monday through Friday, from 8:30 a.m. to 5 p.m. In the event of an emergency, our main telephone number, 302-537-9499, will also connect you to our emergency answering service after business hours, during weekends and on holidays. Our current mailing address is: Legum & Norman, Inc. C4 Edgewater House Road Bethany Beach, DE 19930 Phone (302) 537-9499 Email [email protected] or [email protected] Legum & Norman looks forward to working with you to meet all of your Bayside needs and expectations. We thank you for your business and look forward to serve and meet you in the coming months. Sincerely, Tom Tipton, CMCA Sr. Vice President Legum & Norman 6 Current as of 5/1/2015 GENERAL COMMUNITY INFORMATION Board of Directors David Levitsky, President Patti Grimes, Vice President Tom O’Brien, Owner Representative 240. 453. 3002 302. 436. 3003 410. 212. 1403 [email protected] [email protected] [email protected] HOA and COA (Condominium) Management Company (Legum & Norman) Legum & Norman’s main office is located in Bethany Beach, DE. Office hours are Monday through Friday from 8:30 am to 5:00 pm. Our office addresses are: Bethany Beach Office C4 Edgewater House Road (302) 537-9499 Office Intranet Access Contact Legum & Norman to provide you with your log-in information. Your initial default username will be set to be your first initial and last name and a temporary password will be provided. If you have difficulty logging in, please contact Legum & Norman at 302-537-9499 or send an email to [email protected] or [email protected] to have your log-in information reset. Rules and Regulations See section “Community Rules and Regulations. Complete Rules and Regulations can be found on the Bayside Intranet at www.livebayside.com by accessing the “Documents and Forms” link under the “Bayside Owners Association” left side menu bar. Architectural Changes All site work, landscaping, structures, improvements and other items placed on a unit in a manner or location visible from outside of existing structures on the unit are subject to the Architectural Design Guidelines and the approval procedures. The “Architectural Design Guidelines” and application forms can be found on the Bayside Intranet at www.livebayside.com by accessing the “Documents and Forms” link under the “Bayside Owners Association” left side menu bar. Amenities Bayside amenities such as pools, tennis courts and golf course are managed and operated by Troon Golf and are not under responsibility of the HOA. For all membership and amenity inquiries, please contact the membership coordinator at 302.564.7931. The Bayside Resort Golf Club can be reached at 302.436.3400. 7 Current as of 5/1/2015 Beach Shuttle (Memorial Day through Labor Day) From Memorial Weekend to the 4th of July weekend, service is provided on weekends. Effective with the 4th of July weekend and through Labor Day, service is provided from Thursday through Sunday. Monday service is provided on Memorial Day and Labor Day. Service hours are 10:00 am to 6:00 pm from Bayside to Fenwick Island State Park. The shuttle leaves Bayside on the hour and returns from Fenwick Island on the half hour dependent on traffic. There are three pick-up and drop-off areas; main entrance parking, Sun Ridge Pool and the Commons pool. Signs are posted to indicate the specific locations at each site. Mail USPS mailboxes are located on the southwest corner of Lakeview Drive and Signature Boulevard as well as adjacent to the Commons pool parking lot. If you would like a mailbox, please visit the Selbyville post office and they will provide you with a box number and key if available. The office is located on Church Street in downtown Selbyville and the phone number is 302-436-8044. Trash and Recycle Service The HOA provides residential and community trash service. Residential trash service is provided by Waste Management. Prior to settlement, please contact Legum & Norman at 302-537-9499 to request a trash toter if you require this service. A tote will be delivered to your residence which must be stored inside the garage and can only be placed at curbside on a scheduled trash service day and returned to the garage after servicing. If you do not want a tote or you will not be able to place your receptacle inside your garage after pick-up, please use the community dumpsters. Leaving a tote at curbside or driveway is a community violation. From Memorial Day to Labor Day, service is on Mondays and Thursdays, and from Labor Day to Memorial Day, service is decreased to Monday only. There is currently no residential recycle service, please use the community recycle dumpsters for this purpose. There are two community trash and recycle locations: adjacent to the Commons pool parking lot and on West Sand Cove Road. See location map at the end of this guide. Locations are subject to change. Please refer to the website for current locations. Security Services Bayside Security Patrol Services, Inc. (not affiliated with Bayside Community Association, Inc.) provides daily security services to the residential community. They have a 24-hour contact number that owners may call for assistance (302-827-2488). All emergency calls should still be made to 911. Insurance Each single family and townhouse owner must obtain their individual insurance policy. The HOA insurance policies do not cover any part of resident property and only covers community common areas. Each condominium owner must ensure that they obtain an individual insurance policy, and ensure that it is in amounts sufficient to comply with restrictions of the Condominium Association. Please contact Legum & Norman at 302-227-8448 if you have any questions about condominium insurance. 8 Current as of 5/1/2015 Reporting Community Issues Please use the website to report all community issues except irrigation reports. While Legum & Norman will address any email or phone report, the website form guarantees that your report is logged and submitted to the appropriate departments for proper resolution. We strongly recommend the use of website report versus the ordinary email and phone reports. On the “Bayside Owner’s Association” left side menu, click on “Report HOA Community Issues" link. Reporting Irrigation Issues All reports irrigation reports and requests must be submitted through the website. Submitting reports through the website alerts all responsible parties of the issue being reported and logs the request. During irrigation season (April-August) a dedicated link will be placed under the Homeowners menu called “Irrigation Reports”. 9 Current as of 5/1/2015 FREQUENTLY CALLED NUMBERS Legum & Norman Bethany Beach Office 302.537.9499 Builders Carl M. Freeman Sales and Welcome Center NV Homes Schell Brothers 302.436.3000 302.436.9998 302.564.7264 302.564.7935 Hospitals Atlantic General Health System Beebe Medical Center Peninsula Regional Medical Center (PRMC) 410.641.4762 302.539.6404 410.456.6400 Security Bayside Security Patrol Services 302.827.2488 Public Service Fire, Police, Ambulance – EMERGENCY Selbyville Volunteer Fire Co. Roxana Volunteer Fire Department Frankford Police Non-Emergency Delaware State Police Post Office (Selbyville) Public Library (Selbyville) Town Hall (Selbyville) U.S. Coast Guard 911 302.436.8802 302.436.2300 302.732.6244 302.855.2980 302.436.8044 302.436.8195 302.436.8314 302.227.2440 10 Current as of 5/1/2015 Utility Companies Waste Management Delaware Electric Cooperative (Electric) Verizon Telephone Tidewater Utilities (Water) Sharp Energy (Gas) Comcast (Cable & Internet) 800.345.7932 302.349.9090 800.942.5000 302.734.7500 888.742.7740 888.266.2278 Schools Phillip Showell Elementary School Lord Baltimore Elementary School Selbyville Middle School Southern Delaware School of the Arts Indian River High School Worcester Preparatory School 302.436.3633 302.537.2700 302.436.1020 866.360.8476 302.732.1500 410.641.3575 Colleges Sussex Technical School Delaware Tech & Community College University of Delaware (Georgetown) Wesley College Delaware State University Wilmington College (Rehoboth) Graduate College of Marine Students (U of D) Salisbury State University 302.856.0961 302.856.5400 302.856.7303 888.500.0953 302.857.6060 302.227.6295 302.831.2841 410.543.6000 Transportation Salisbury-Wicomico Regional Airport Trailways Bus Stop (Bethany Beach) Dart Bus Service Cape May/Lewes Ferry 410.548.4827 302.539.6244 800.533.DART 800.64.FERRY 11 Current as of 5/1/2015 HOA FEES All Bayside Single Family, Townhouse and Condominium homeowners are members of the overall bayside homeowners association and all pay an equal annual Bayside HOA fee. In addition to the HOA fee, each owner also pays a home-type specific fee. The HOA fee for the period 01/01/15 - 12/31/15 is $1,988/year or $497/quarter and financially supports the following association expenses: Association Accounting, Audit & Legal Fees Beach Shuttle Service & State Park Admittance Fee Common Area Grounds & Landscape Maintenance Community Mailings & Correspondence Reserve for Long-Term Funding General Common Area Repairs & Maintenance Insurance on All HOA Common Areas Lawn Irrigation Services Including Water & Repairs Pond Maintenance Property Management Security Shared Area Operating Expenses (Entrances) Snow Removal-Streets Only Storm Water Management Street Lighting Trash Removal Bayside Home Type Specific Fees The current Single Family Home Fee for the period 01/01/15 - 12/31/15 is $1,056/year or $264/quarter and financially supports the following expenses: Management Services Grounds & Landscape Maintenance Bad Debt Expense 12 Current as of 5/1/2015 The current Duplex & Townhome Fee for the period 01/01/15 - 12/31/15 is $1232/year or $308/quarter * and financially supports the following expenses: Management Services Grounds & Landscape Maintenance Reserve for Roof Replacement Exterior Building Painting Power Washing *The $308 quarter fee is billed and the broken down as follows: Townhome Operating Dues $203 Townhome Roof Reserve $60 Paint Reserve Fund $45 Townhouse and Duplex Painting and Power Washing Program All Townhouses and Duplex owners from time of settlement have paid a painting and power washing fee included in the townhouse and duplex specific fee. All townhomes on the second year of initial settlement are power washed once a year, and all townhomes are painted 8 years after construction date and then every other 7 years after that. The current Condominium Fee for the period 01/01/15 - 12/31/15 is $3,557.60/year or $889.40/quarter which is paid directly to Legum Norman. See Table on Next Page 13 Current as of 5/1/2015 2015 HOMEOWNER ASSESSMENTS * Annual Budget for Assessments SINGLE FAMILY HOMES PAID TO FUND Year HOA Operating Dues 1,800.00 HOA Capital Reserve Dues 188.00 SFH Single Family Home Dues 1,056.00 TOTAL SFH Base Assessment 3,044 Quarter 450.00 47.00 264.00 761.00 GRAND ESTATE HOMES PAID TO FUND Year HOA Operating Dues 1,800.00 HOA Capital Reserve Dues 188.00 GE Grand Estate Home Dues 2,500.00 TOTAL GE Base Assessment 4,488.00 Quarter 450.00 47.00 625.00 1,122.00 TOWNHOMES PAID TO FUND HOA Operating Dues HOA Capital Reserve Dues TH Townhome Dues TH RESERVE Roof Replacement TH RESERVE Townhouse Painting TOTAL TOWNHOME Base Assessment Year 1,800.00 188.00 812.00 240.00 180.00 3,220.00 Quarter 450.00 47.00 203.00 60.00 45.00 805.00 CONDOMINIUMS PAID TO FUND HOA Operating Dues HOA Capital Reserve Dues CONDO Condo Dues TOTAL CONDOMINIUM Base Assessment** Year 1,800.00 188.00 3,557.60 5,545.60 Quarter 450.00 47.00 889.40 1,386.40 Every home at Bayside including condominiums pay the HOA Operating and Capital Reserve Assessment plus a specific home type assessment. ** For condominium specific dues, please contact Legum & Norman (302) 227-8448. 14 Current as of 5/1/2015 RULES AND REGULATIONS The following Rules and Regulations shall apply to all of the Community and may be modified by the Homeowners Association’s Board of Directors at any time. They are for the protection and benefit of the owners, guests and renters of Bayside. Report any problems to Legum & Norman Property Management. 1. General. The Community shall be used only for residential, recreational and related purposes consistent with all covenants and documents of the Community. 2. Restricted Activities. Unless expressly authorized by, and then subject to such conditions as may be imposed by, the HOA Board, the following activities are prohibited with the Community: (a) On street parking is permitted at the following locations only. All other vehicles must be parked in driveways, garages or in any general parking lots located throughout the community. Failure to observe these parking restrictions will result in the towing of the unauthorized vehicle, at the owner’s expense. A map of available parking areas can be found on the Community Intranet. Signature Boulevard and a small section of Founders Avenue North end of Signature Boulevard, Forsythia Drive, Winterberry Parkway Azalea Way Day Lily Parkway (Diagonal Parking) Coneflower Circle Daily visitor parking is available along Blue Indigo, Iris Way and Moon Beam Way on the west side of the street ONLY. Parking in these areas are limited to short term, daily visitors. Vehicles parked in these areas that exceed these limits will be ticketed and towed. Overflow and additional parking areas are centrally located in each neighborhood. Any vehicles parked or partially parked on grass areas will be towed immediately. Unless listed above, all vehicles must be parked in driveways, garages or in any general parking lots located throughout the community. Vehicles may also be parked in the large parking lot just off the main entrance in front of the Golf Center. Failure to observe these parking restrictions will result in the towing of the unauthorized vehicle, at the owner’s expense. (b) Parking of commercial vehicles or equipment, mobile homes, recreational vehicles, golf carts, boats and other watercraft, trailers, stored vehicles, or inoperable vehicles, in places other than enclosed garages; provided, construction, service and delivery vehicles shall be exempt from this provision during normal business hours for such period of time as is reasonably necessary to provide service or make a delivery to a Unit or the Common Area, provided that no parked vehicle shall block any sidewalk within the Community; all unauthorized vehicles will result in the towing of the unauthorized vehicle, at the owner’s expense. (c) Operation of motorized vehicles on pathways or trails maintained by the Association, except for golf carts driven in designated areas. (d) Vehicles parked in individual driveways must not block the sidewalk. (e) Raising, breeding or keeping of animals, livestock or poultry is strictly prohibited. A reasonable number of dogs, cats or other common household pets are permitted. However, those pets that are permitted must not roam free, make objectionable noise, endanger the health or safety of others or 15 Current as of 5/1/2015 constitute a nuisance or inconvenience to the occupants of other Units. If the pet owner fails to honor these requests, the Board may remove the pet. Delaware state law requires all pets to be leashed at all times and owners to clean up and dispose of dog waste throughout the community. Owners, renters and guests of the community must obey this ordnance in order to protect the safety of others and provide for a clean environment; (f) Any activity that emits foul or obnoxious odor outside the Unit or creates noise or other conditions that tend to disturb the peace or threaten the safety of others; (g) Any activity that violates local, state or federal laws or regulations, however, the Board shall have no obligation to take enforcement action in the event of a violation; (h) Pursuit of hobbies or other activities that tend to cause an unclean, unhealthy or untidy condition to exist outside of the enclosed structures of the Unit; (i) Any noxious or offensive activity which in the reasonable determination of the Board tends to cause embarrassment, discomfort, annoyance, or nuisance to persons using the Common Areas, persons working in the Common Areas; or to others; (j) Outside burning of trash, leaves, debris or other materials; (k) Using or discharging any radio, loudspeaker, horn, whistle, bell or other sound device so as to be audible to others, except alarm devices used exclusively for security purposes; (l) Using and discharging firecrackers and any type of fireworks; (m) Dumping grass clippings, leaves and other debris; petroleum products; fertilizers; or potentially hazardous or toxic substances in any drainage ditch, stream, creek or pond or elsewhere within the Community; (n) Accumulating rubbish, trash or garbage between regular garbage pick-ups and then only in approved containers. Trash receptacles supplied to the owners of the single-family homes must be stored in a place that is not visible from the street on all days other than regularly scheduled pick up days. Townhouse and condominium owners must use their designated dumpsters. All accumulation of rubbish, trash and debris must fit within the receptacle. (o) Discharge of firearm; provided, the Board shall have no obligation to take action to prevent or stop such discharge; (p) On-site storage of fuel, except that a reasonable amount of fuel may be stored for the operation of lawn equipment; (q) Any activity, which may disturb or destroy the vegetation, wildlife, wetlands, archaeological sites, air quality or designated environmental habitat of the Community; (r) Conversion of any carport or primary garage to finished space for use as an integral part of the living area of any Unit 16 Current as of 5/1/2015 (s) Placement, construction, installation or any modification of anything, permanently or temporarily, on the outside portions of the Unit, whether such portion is improved or unimproved, except in strict compliance with the Community Design Guidelines as set forth by the Architectural Review Committee. In order to maintain the architectural integrity of the community, Architectural Guidelines must be followed and the Architectural Review Committee prior to commencement of construction must approve any alteration or modifications to the exterior. Please mail a completed application along with plans and specifications to Legum & Norman, C-4 Edgewater House Road, Bethany Beach, DE 19930 or email [email protected] or [email protected] Applications are also available at the management office. (t) Vehicle maintenance on any part of a Unit other than inside an enclosed garage; (u) Any garage sale, moving sale, rummage sale or similar activity more than one time per year on any Unit and with notification of such sale to the Property Management office; (v) Garage doors should remain closed, except during temporary or immediate use; (w) Blankets, towels and/or other clothing shall not be hung over the railings and clotheslines shall be limited to the inside of the garage; (x) Swimming, boating, use of flotation devices or other active use of ponds; (y) No owner or occupant may conduct business, trade, or sell from within their home, without approval from the Board of Directors. In any case, no signage or additional parking will be permitted. 3. Signs. The following restrictions on signs shall apply to all homes within the Community unless otherwise stated or approved by the Board. (a) All signs, including “for sale” or “for lease” signs are prohibited at any time. An “open house” sign may be posted for a period not to exceed three days. (b) One sign, not exceeding 18”X 24”, containing political or similar endorsements may be posted on a home and are permitted for a period of 45 days prior to an election or vote of referendum; (c) No other signs, except those required by law, including posters, circulars and billboards may be posted on any home so as to be visible from the outside of the home. 4. Recreational Activities. Bayside amenities such as pools, tennis courts and the golf course are managed and operated Troon Golf. Any questions regarding these facilities can be directed to the Membership Coordinator at 302.564.7931. Bayside Rules for Use of Outdoor Grills Residents may use grills on ground floor decks, patios or any area of single family and duplex homes that is at least 10 feet from the footprint of the building in accordance with local fire codes. Grills are not permitted on condominium units. Outdoor grills that run on gas fuel, must have been manufactured after 1999 and be equipped with industry standard safety devices including a shut-off valve that shuts down automatically if a fuel line breaks. 17 Current as of 5/1/2015 1. Use grills only where permitted. Residents may use gas grills that comply with the requirements of paragraph 1 above, on ground floor decks, patios or any area that is at least 10 feet from the footprint of the building in accordance with local fire codes. 2. Monitor use. It is essential that all residents using a grill watch the grill closely while it is in use. It shall be a violation of these rules to leave a grill unattended at any time during use. 3. Keep fire extinguisher. Residents must have a five-pound ABC-type fire extinguisher on hand in case of accidents. 4. Minimize smoke disturbances. As a courtesy to neighbors, residents must keep to a minimum all disturbances caused by smoke coming from the grill. If smoke is drifting into neighboring units, residents should position the grill so that the wind will carry the smoke away from windows and doors. 5. Store only where permitted. After grilling, residents must store grills on their ground floor decks, patios or in garages. Grills may not be stored on porches or inside units. 6. Keep grill clean. Residents must keep grills clean at all times. The Association reserves the right to revoke all grilling privileges or to change any of the foregoing rules at any time for any reason. Curb Your Dogs It is a Delaware State law that all dogs must be on leashes and that all owners are responsible for the removal of their animal's waste. If you walk your dog in the community, please adhere to this law and also please make sure you remove and dispose of any/all waste on your property or in the community doggie stations. Rental of Units Per HOA Documents, all owners who enter agreements for a term of more than (120) consecutive days must notify the Property Management office within (30) days and provide the tenant with copies of the Governing Documents. All owners who rent their home for any length of time are responsible for notifying their tenants of all applicable community rules & regulations and will be held responsible for all tenants and guests compliance to these rules. Owners who rent are required to post this document in a prominent location so that renters are aware of the Rules and Regulations. Failure to comply with the Rules and Regulations of the Association may result in suspension of voting privileges, suspension of use of recreational facilities, fines or other such penalties set forth by the Board of Directors. 18 Current as of 5/1/2015 VIOLATION PROCEDURES Parking Violation Procedures The following Violation Policy and Procedure for failure to abide by the Parking Policies will be implemented for all owners, their guests and tenants, who fail to adhere to the above rules and regulations: First Observance-Violation sticker placed under vehicle’s windshield. Vehicle’s make, model and license plate recorded. Second Observance-Violation sticker adhered to vehicle’s driver-side window. Vehicle’s make, model and license plate recorded. Third Observance-Car is towed by and stored at Brasure’s Auto Repair on Route 54. Owner of the vehicle will be charged $75 for initial towing and $30/day until car is retrieved. A $35 fee will still be imposed in the event that between the time the tow truck is dispatched and arrives onsite and the owner of the vehicle in violation removes his/her vehicle from the illegal parking area. The Bayside HOA and any and all of its representatives are not responsible for any costs or damage incurred by the tow and any and all repairs and or expenses are the owner of the vehicle's responsibility. The Bayside HOA has approved for representatives from both Legum & Norman Property Management and Bayside Security Services to authorize towing. All Other Violations In the event that an owner or tenant of a unit in Bayside is in violation of any rule or regulation, the following schedule shall control: 1st Violation For the first violation, based on a complaint received and if deemed to be meritorious by the Association, a written warning and notice of violation will be issued to the owner of the unit in violation and if applicable, the rental agent and local police department. The unit owner shall be given a reasonable opportunity, under the circumstances, to correct the violation, or if a first-time and unintentional offense, to assure the Association to the latter’s satisfaction that the violation will not be repeated. The unit owner shall be entitled, upon request, to a hearing before the Association or any designated committee to contest the violation and/or fine. At such hearing, the unit owner shall have the right to be represented by legal counsel and to have a reasonable amount of time to produce any statement, evidence and witnesses on his or her behalf. The minutes of the hearing shall contain a written statement of the results of the hearing and the fine, if any, that is imposed. The Association is not required to provide such notice and opportunity to be heard for recurring or continuing violations unless no fewer than three (3) months have passed from the time of the previous violation. 19 Current as of 5/1/2015 2nd Violation For a second violation, based on a complaint received and if deemed to be meritorious by the Association, an additional warning and notice of violation will be issued to the owner of the unit in violation and if applicable, the rental agent and local police department. In addition to the warning, a fine in the amount of $100 will be imposed against the owner of the unit in violation. Said fine shall act as a lien against the unit, accrue interest once past due and be collectible in the same manner as any other assessments and charges levied by the Association against a unit owner in accordance with the governing documents of the Association. 3rd Violation For a third violation and all others thereafter, an additional warning and notice of violation will be issued the owner of the unit in violation and if applicable, the rental agent and local police department. additional to the warning, a fine in the amount of $200 will be imposed against the owner of the unit violation. Said fine shall act as a lien against the unit, accrue interest once past due and be collectible the same manner as any other assessments and charges levied by the Council against a unit owner accordance with the governing documents of the Association. to In in in in Lien Against Unit.- Any such fine shall constitute a personal obligation of the Member, as well as a lien upon the unit, which lien may be foreclosed in the same manner as a lien for unpaid community association common area charges pursuant to the laws of the State of Delaware. Fees and Costs.- The Member shall be liable for all attorney’s fees and costs incurred by the Association incident to the levy or collection of the fine, including appellate proceedings. Crediting Payments.- The Association shall apply all partial payments by the Member to the Member’s outstanding balance in the following order: • Attorney’s fees and costs • Late fees and interest • Fines • Special assessment • Regular assessments with payment being applied to the oldest balance first No partial payments will waive the Association’s right to pursue full payment and/or enforce its bylaws, declaration and rules and regulations. 20 Current as of 5/1/2015 BAYSIDE PROFESSIONAL LANDSCAPE MAINTENANCE SCHEDULE ALL SERVICES INCLUDED IN ANNUAL FEES JAN - DEC MAINTAIN WEED FREE PROPERTY NOV - JAN PRUNING OF PERENNIALS, GRASSES AND GROUND COVER FEB - APR TURF GRASS APPLICATION BALANCED GRANULAR SLOW RELEASE FERTILIZATION/PREEMERGENCE CRABGRASS CONTROL/BROADLEAF WEED CONTROL FEB - MAR SHRUB BED EDGING, WEEDING, AND CLEAN-UP APPLY PRE-EMERGENCE WEED CONTROL TO BEDS APPLY FERTILIZER TO PLANT MATERIAL APR - MAY MULCH BEDS WITH HARDWOOD SHREDDED MULCH APR - NOV MOWING OF GRASS-APRIL THROUGH NOVEMBER ALL GRASS AREAS WILL BE BAGGED AND REMOVED FROM PROPERTY APR - JUN TURF GRASS APPLICATION BALANCED LIQUID SLOW RELEASE FERTILIZATION/PRE-EMERGENCE CRABGRASS CONTROL/BROADLEAF WEED CONTROL/MICRO NUTRIENTS MAY - JUN ORNAMENTAL TREE AND SHRUB PRUNING APPLY PRE-EMERGENCE WEED CONTROL TO BEDS JUN - AUG TURF GRASS APPLICATION BALANCED GRANULAR SLOW RELEASE FERTILIZATION/INSECT CONTROL JUL-AUG ORNAMENTAL TREE AND SHRUB PRUNING AUG - SEP TURF GRASS APPLICATION BALANCED LIQUID SLOW RELEASE FERTILIZATION/BROADLEAF WEED CONTROL/MICRO NUTRIENTS SEP - OCT ORNAMENTAL TREE AND SHRUB PRUNING OCT - DEC TURF GRASS APPLICATION BALANCED GRANULAR SLOW RELEASE FERTILIZATION 21 Current as of 5/1/2015 BAYSIDE TREE & SHRUB REPLACEMENT LIST THE HOA DOES NOT PROVIDE A WARRANTY ON ANY PLANT MATERIAL, SHRUBS AND/OR TREES PER CHAPTER 7, SECTION 7.1 OF THE COMMUNITY CHARTER, “EACH OWNER SHALL MAINTAIN HIS OR HER UNIT, INCLUDING LANDSCAPING…CONSISTENT WITH THE COMMUNITY-WIDE STANDARD…” NOTE: Not all plants may be approved on certain home types. ARC approval is required. EVERGREEN TREES BOTANICAL NAME: NELLIE R. STEVEN’S HOLLY FOSTER’S HOLLY OAK LEAF HOLLY GREEN GIANT ARBORVITAE EMERALD GREEN ARBORVITAE LOBLOLLY PINE LIMBER PINE JAPANESE BLACK PINE THUNDERHEAD BLACK PINE SOUTHERN MAGNOLIA SOUTHERN MAGNOLIA ‘LITTLE GEM’ SOUTHERN MAGNOLIA ‘EDITH BOGUE’ SWEETBAY MAGNOLIA HOLLYWOOD JUNIPER EASTERN RED CEDAR CRYPTOMERIA ATLANTIC WHITE CEDAR COMMON NAME: Ilex x ‘Nellie R Stevens; Ilex x attenuata ‘Fosteri’ Ilex Conaf ‘Oakleaf’ Thuja occidentalis ‘Green Giant’ Thuja occidentalis ‘Emerald Green’ Pinus taeda Pinus flexilis ‘Vanderwolf’s Pyramid’ Pinus thunbergii Pinus thunbergii ‘Thunderhead’ Magnolia grandiflora Magnolia grandiflora ‘Little Gem’ Magnolia grandiflora ‘Edith Bogue’ Magnolia virginiana Juniperus chinensis ‘Torulosa’ Juniperus virginiana Cryptomeria japonica Chamaecyparis thyoides DECIDUOUS TREES BOTANICAL NAME: WILLOW OAK WHITE OAK RED OAK PIN OAK SWAMP OAK ZELKOVA ‘GREEN VASE’ ZELKOVA ‘VILLAGE GREEN’ RED MAPLE ‘OCTOBER GLORY’ LONDON PLANE TREE MUSCLEWOOD HOPHORNBEAM RIVER BIRCH CRAPE MYRTLE BALD CYPRESS VITEX COMMON NAME: Quercus phellos Quercus alba Quercus rubra Quercus palustris Quercus bicolor Zelkova serrata ‘Green Vase’ Zelkova serrata ‘Village Green’ Acer Rubrum ‘October Glory’ Platanus x acerifolia Carpinus caroliniana Ostrya virginiana Betula nigra Lagerstroemia indica Taxodium distichum Vitex agnus castus 22 Current as of 5/1/2015 SHADBLOW SERVICEBERRY DOWNY SERVICEBERRY REBUD DOGWOOD Fraxinus species HONEYLOCUST Gleditsia triacanthos ROUNDLEAF SWEETGUM FRINGE TREE Amelanchier Canadensis Amelanchier arborea Cercis canadensis Cornus florida ASH Liquidambar styraciflua ‘Rotundiloba’ Chionanthus virginicus EVERGREEN SHRUBS BOTANICAL NAME: GOLDTHREAD CYPRESS NANDINA HARBOR DWARF NANDINA CHINESE HOLLY ‘CHINA GIRL’ CHINESE HOLLY ‘BURFORD’ ENGLISH HOLLY DWARF YAUPON HOLLY HELLERI HOLLY STEEDS HOLLY BAYBERRY INDIAN HAWTHORNE AZALEA CAMELLIA ABELIA AUCUBA BOXWOOD CLEYARA DWARF MUGO PINE INKBERRY HOLLY BLUE PACIFIC SHORE JUNIPER OTTO LUYKEN LAUREL COMMON NAME: Chamaecyparis Pisifera Filifera ‘Golden Charm’ Nandina domestica Nandina domestica ‘Harbor Dwarf’ Ilex mesog ‘China Girl’ Ilex cornuta ‘Burfordii’ Ilex aquifolium Ilex vomitorea ‘Stokes Dwarf’ Ilex crenata ‘Helleri’ Ilex crenata ‘Steeds’ Morella pensylvanica Raphiolepsis indica Azalea species Camellia japonica Abelia x grandiflora Aucuba japonica Buxus sempervirens Ternstroemia gymnanthera Pinus mugo Ilex glabra Juniperus conferta ‘Blue Pacific’ Prunus laurocerasus ‘Otto Luyken’ DECIDUOUS SHRUBS BOTANICAL NAME: HYDRANGEA CRAPE MYRTLE KNOCKOUT ROSES VIRGINIA SWEETSPIRE CLETHRA WINTERTHUR VIBURNUM RUSSELL VIBURNUM ARROWWOOD VIBURNUM NANNYBERRY BEAUTY BERRY COMMON NAME: Hydrangea macrophylla Lagerstroemia indica Rosa ‘Knockout’ Itea virginica Clethra alnifolia Viburnum nudum ‘Winterthur’ ANNE Viburnum burkwoodii ‘Anne Russel’ Viburnum dentatum Viburnum lentago Callicarpa Americana 23 Current as of 5/1/2015 FOTHERGILLA ST JOHN’S WORT REDTWIG DOGWOOD Spirea x bumalda HIGHBUSH BLUEBERRY Vaccinium corymbosum SWEET FERN Comptonia peregrino CHOKEBERRY Aronia arbutifolia PEE WEE OAKLEAF HYDRANGEA SHRUBBY CINQUEFOIL NEW JERSEY TEA Fothergilla gardenia Hypericum frondosum Cornus sericea SPIREA Hydrangea quercifolia ‘Pee Wee’ Potentilla fruticosa Ceonanthus americanus ORNAMENTAL GRASSES BOTANICAL NAME: MISCANTHUS NORTHWIND PANIC GRASS FEATHER REED GRASS GOLDTAU TUFTED HAIRGRASS MEXICAN FEATHER GRASS PINK MUHLY GRASS WHITE MUHLY GRASS HAMELN FOUNTAIN GRASS AMERICAN BEACH GRASS COMMON NAME: Miscanthus sinensis ‘Gracillimus’ Panicum virgatum ‘Northwind’ Calamagrostis x acutifolia ‘Karl Foerster’ Deschampsia cespitosa ‘Goldtau’ Nassella tenuissima Muhlenbergia capillaris Muhlenbergia capillaris ‘White Cloud’ Pennisetum alopecuroides ‘Hameln’ Ammophila breviligulata PERENNIALS BOTANICAL NAME: CATMINT BLUE STAR AMSONIA RUSSIAN SAGE FOAM FLOWER ST JOHN’S WORT ASTILBE DAYLILLY ASTER IRIS SPEEDWELL JOE PYE WEED SUMMER PHLOX CORAL BELLS PEONY BLACK EYED SUSAN DAISY HOSTA LAVENDER LIRIOPE CRANE’S BILL WAND FLOWER COMMON NAME: Nepeta cataria Amsonias Perovskia atriplicifolia Tiarella cordifolia Hypericum frondosum Astilbe Hemerocallis fulvaaster Aster species Iris species Veronica spicata Eupatorium maculatum Phlox paniculata Heuchera species Paeonia species Rudbeckia species Leucanthemum species Hosta species Lavendula species Liriope species Geranium species Gaura lindheimeri 24 Current as of 5/1/2015 MUMS CONE FLOWER STONE CROP FERNS HIBISCUS PIN CUSHION PLANT PINKS VERBENA DELPHINIUM COLUMBINE ICE PLANT BLEEDING HEART JACOB’S LADDER FOXGLOVE LUPINE LENTEN ROSE BULBS VINES Chrysanthemum species Echinacea purpurea Sedum Fern species Hibiscus moscheutos Scabiosa species Dianthus species Verbena species Delphinium species Aquilega canadensis Delosperma cooperi Dicentra species Polemonium reptans Digitalis speices Lupinus species Helleborus orientalis Bulbs Native species 25 Current as of 5/1/2015 WEBSITE INFORMATION The HOA and the Developer utilize the Bayside Community website www.livebayside.com to keep owners informed regarding the Community, events and Property Management updates. You can access the Intranet through the HOA & members link. Your default username and password will be set to be your first initial and last name. If you have difficulty in logging in, please contact Legum & Norman 302-537-9499 or send an email to [email protected] to have your log-in information reset. 1. On your browser, go to www.livebayside.com and, on the top click on Homeowner Access. 2. Enter your username and password and click on “LOGIN” 26 Current as of 5/1/2015 3. This will take you to your home screen. All your HOA documents and forms can be found on the left menu bar under “Bayside Owners’ Association. 4. Here you can personalize your home screen, change your password, update your contact information, view community news, calendar events and find other members. 27 Current as of 5/1/2015 5. To view your account or make a payment to the HOA, click on the “HOA Dues Payment” link on the left side bar. 6. Click on the “HOA Dues Payment link on the left side bar. 7. Enter your account number and a one-time password required to access the accounting system (VMS password). If you do not know your account number and password, please call Legum & Norman at 302-537-9499 to obtain. 8. To Report an HOA Community Issue, click on “Report HOA Community Issues” 28 Current as of 5/1/2015