AIRPORT ENTRY TICKET TENDER - Airports Authority of India

Page No. 1
भारतीय विमानपत्तन प्राविकरण
AIRPORTS AUTHORITY OF INDIA
जामनगर एयरपोर्ट , जामनगर - 361 001
JAMNAGAR AIRPORT, JAMNAGAR - 361 001
टेंडर शल्ु क / Tender Document Cost : Rs. 1000/सभी कर सहित / Inclusive of all taxes.
हिषय- नागर अंतः क्षेत्र, जामनगर पर िेहिकल पाहकिं ग राइट् स कांट्रैक्ट िेतु ई-हनहिदा
SUB: E-Tender for Vehicle Parking Rights contract at Civil Enclave, JAMNAGAR.
सहू ि / INDEX
क्रम./ हििरण / Particular
पृष्ठों क सं /
पृष्ठ सं.
Sr.
No. of Sheet
Page No.
04 पष्ृ ठ
2 –5
Information & 04 पष्ृ ठ
6–9
1.
2.
र्ेंडर आमंत्रण सूचना / Notice Inviting Tenders
सामान्य सूचना एिं वशाा-वनशेा / General
Guidelines
4.
कार पाकट ठे के से संबवन्ित विाेष ातें / Special Conditions in
03 पष्ृ ठ
10-12
5.
respect of Car Park (Annexure I)
लाइसेंस समझौता फामट / License Agreement Form
04 पष्ृ ठ
13 – 16
01 पष्ृ ठ
17
05 पष्ृ ठ
18-22
01 पष्ृ ठ
23
01 पष्ृ ठ
24
01 पष्ृ ठ
25
02 पष्ृ ठ
26 – 27
01 पष्ृ ठ
28
6.
7.
पररसर की सूची / Schedule of Premises (Annexure II)
सामान्य वनयम एिं ातें / General Terms & Conditions
11.
(Annexure III)
अनबु िं - IV / Annexure – IV (Details of licenses held at
Airports)
अनबु िं – V / Annexure-V (Acceptance of AAI’s Tender
Conditions)
जमाकताट द्वारा बैंक को वशया गया सहमवत पत्र / Letter of
understanding from Depositor to Bank
बैंक गारंर्ी का फामट / Form of Bank Guarantee
12.
जगह का नक्ाा
8.
9.
10.
/
Location Plan
विमानपत्तन वनशेाक
भा.वि.प्रा., जामनगर
Page No. 2
टेंडर संख्या
(Tender No.)/AAI/JAM/COMML./VPR/01/2015
टेंडर आमंत्रण सिू ना – NOTICE INVITING TENDER
अध्यक्ष भा.वि.प्रा. की ओर से विमानपत्तन वनशेाक, जामनगर विमानक्ष ेत्र पर वनम्नवलवतत कायट हेतु ई-वनविशा आमंवत्रत
करते हैं।
On behalf of Chairman, AAI E-Tenders are invited by Airport Director, Jamnagar Airport for
granting license for the following facility / service at Civil Enclave, Jamnagar.
क्रम सुहिधा का नाम
करार क अिहध न्यूनतम
आरहक्षत बयाना राहश (रु. टेंडर शुल्क
Cost
(िषष में)
लाइसेंस शुल्क
में)
No. Name of the
of
facility
Tender
Period
of Minimum Reserve EMD
(In
Document
Contract (In Licence Fee
rupees)
year)
01 लाइसेन्स
02
फॉर
रु.40,600/- प्रवत माह रु. 49,000/रु. 1000/-
िेवहकल पावकिं ग
राइर्् स कांट्रैक्र्
+ लागू कर
License
for
Vehicle
Parking Rights
Contract
नोट / Note:
1. पार्ी के द्वारा कोर्ेड लाइसेंस ाल्
ु क सालाना 10% बढाया जायेगा। सेिा कर एिं अन्य लागू कर लाइसेंस ाल्ु क के
अवतररक्त होगा । License fee quoted by party is subject to compounded escalation of 10 %
per annum. Service tax and other applicable taxes will be applicable over and above
License Fee.
ए) न्यूनतम आरवक्ष त लाइसेंस ाल्ु क से कम के प्रस्ताि पर विचार नहीं वकया जायेगा । Offer below MRLF will
not be accepted.
बी) र्ेंडर प्राप्त करने िाले ठे केशार को उपरोक्त लाइसेंस ाल्ु क का भगु तान समय-समय पर भारत सरकार/राज्य
सरकार/स्थानीय प्राविकरण द्वारा घोवषत शरों पर लागू सभी कर, सांविविक कर, सेिा कर के साथ करना होगा ।
The successful tenderer is liable to pay over and above the quoted license fee, all the
applicable taxes, Statutory levies, fees including service tax applicable at the rates declared
by Govt. of India/State Govt. /Local Authorities from time to time.
सी) लाइसेंस की अिवि 02 िषट होगी ।
c) The period of license shall be three (2) years.
डी) ठे केशार को भाविप्रा के साथ इनिॉयवसंग ब्योरा साझा करना होगा ।
d) It shall be liability of the contractor to share invoicing details with AAI.
2. वनम्नवलवतत कसौर्ी पूरी करने िाली पावर्ट यां र्ेंडर में भाग ले सकती हैं:- The parties fulfilling the
following criteria are eligible to participate in the tenders:-
(ए) िे पावर्ट या वजन्हें विमानपत्तन, समद्रु पत्तन, रेलिे, वसनेमाघर, व्यापार मेला, बड़े तेलघर/मनोरंजन स्थल, र्ॉल
रोड/सेतु का प्रबंिन करने िाली प्राविकरण के द्वारा वशया गया पथकर संग्रह ठे का के संचालन का 01 िषट का
अनभु ि है। (अनभु ि प्रमाणपत्र का स्कैं ड कॉपी अपलोड वकया जाना है)
Page No. 3
a) Parties having 01 year experience of managing license agreement exclusively for vehicle
parking contract at any star hotel, hospitals, airports, sea ports, railways including DMRC or
metro rail stations, bus terminals, approved public vehicle park area of municipal
corporations, reputed malls or shopping complex. (Scanned Copies of experience certificate
are to be uploaded)
बी) वनविशा प्रस्ततु होने वक वशनांक से पिू ट में अंवतम 07 िषट का अनभु ि िारक पार्ी के िल वनविशा में भाग ले सकती है |
b) Experience during the last 07 years from the date of publication of the NIT shall be taken
into consideration for the participating in the tender.
3.
लाइसेंस के संपूणट वििरण सवहत र्ेंडर कागजात www.aai.aero एिं http://etender.aai.aero/irj/portal
पर उपलब्ि हैं। र्ेंडरकताट र्ेंडर ाल्ु क रु. 1,000/- जो वक िापस नहीं होगा, का (30-11-2015 को 15:00 बजे
तक) भगु तान कर http://etender.aai.aero/irj/portal पर बोली में भाग ले सकता है। र्ेंडरकताट को यह भी
सलाह शी जाती है वक भाविप्रा की उपरोक्त ई-र्ेंडररंग पोर्ट ल पर ई-र्ेंडर में भाग लेने की प्रविया से िे पररवचत हो
लें ।
3. Tender documents indicating full details of the license is available on www.aai.aero &
http://etender.aai.aero/irj/portal. The tenderer can participate in the bid on
http://etender.aai.aero/irj/portal by paying Non-refundable amount towards tender cost of
Rs. 1,000/- (up to 15:00 hrs. on 30-11-2015). Tenderers are also advised to get themselves
acquainted for e-tendering participation requirement themselves at AAI e-tendering portal
mentioned above.
4. वकसी भी व्यव,, फमट या एजेंसी से के िल एक ही वनविशा स्िीकार वकया जायेगा। एक से अविक कं पनी या फमट के
स्िावम‍ििारक को एक पार्ी एिं कानूनन एक स्िामी समझा जायेगा।
4. Only one bid shall be accepted from a single party either a firm or an individual. The
proprietor of more than one company or firm will be considered as single party and one
legal entity.
5. वनम्नवलवतत ्ेणी में आनेिाली कोई भी एकल या साझेशारी पार्ी पात्र नहीं होंगी: [कागजात/िचनबंि/ापथपत्र
(वजसे उवचत कीमत के स्र्म्प पेपर पर नोर्री वकया जाना है) की स्कै न्ड कॉपी अपलोड वकये जाने हैं]
(ए) के न्द्रीय जांच ब्यूरो या भाविप्रा या भारत सरकार, राज्य सरकार के उपिम/विभाग जैसे रेलिे, रक्ष ा या वकसी विभाग
द्वारा प्रवतबवन्ित या काली सूची में शजट एजेंसी/फमट । (र्ेंडर शस्तािेज प्रस्ततु करने िाली पार्ी के द्वारा इस संबिं में
एक घोषणापत्र शेना होगा).
(बी) पावर्ट यां वजनके वतलाफ पीपीई कानून के अतंगटत भाविप्रा के साथ कानूनी कारट िाई चल रही हो।
(सी) एकल या साझेशार पावर्ट यां, वजन्हें कोर्ट द्वारा भाविप्रा को वकसी भी एयरपोर्ट की बकाया रावा, जो कोई भी है, का
भगु तान करने का कानूनन आशेा वशया गया है और वजन्होंने वकसी भी एयरपोर्ट , जो कोई भी है, की बकाया रावा
का भाविप्रा को भगु तान नहीं वकया है, र्ेंडर के वलये पात्र नहीं होंगी।
(डी) यवश वकसी भी वनविशा में भाग ले रही कोई भी कम्पनी वनजी या सािट जवनक वलवमर्ेड कम्पनी है, साझेशार फमट है
या एकल स्िामी है एिं ऐसी कम्पनी के वनशेाकों/साझेशारों/एकल स्िावमयों में से कोई भी एक, ऐसी वकसी अन्य
कम्पनी का वनशेाक या साझेशार या एकल स्िामी है, वजसका भाविप्रा के साथ व्यिसावयक संबिं है, तो उक्त
कम्पनी/फमट /एकल स्िामी भाविप्रा की वनविशाओं में भाग नहीं ले सकें गे ।
Page No. 4
5. Any party either a firm or an individual falling under the following categories is not eligible:
(Scanned copies of undertakings /declarations in stamp paper of appropriate value duly notarized
are to be uploaded)
(a) De-barred/black listed by CBI or AAI or Undertakings/Departments like; Railway, Defense,
or any other Department of Govt. of India, State Govt. A declaration to this effect is to be
given by the party submitting the tender documents.
(b) Parties facing action under PPE Act, with AAI.
(c) Parties either an individual or a business establishment, who has been ordered by a Court
of Law to pay the outstanding dues of AAI at any of the airports as a whole and has not paid
such dues to AAI at any of the airports as a whole and has not paid such dues to AAI shall
also not be eligible for tender.
d) If the entity participating in any of the tenders is a private or public limited company,
partnership firm or sole proprietor and any of the Directors/Partners/Sole Proprietor of
such company is also a Director of any other company or partner of a concern or a sole
proprietor having established business with AAI, then the said entity may not be allowed in
AAI tenders.
6. यवश वकसी भी स्तर पर एजेंसी द्वारा शी गयी सूचना/जमा वकये गये शस्तािेज गलत पाये जाते हैं तो एजेंसी का र्ेंडर
वबना कोई कारण बताये वनरस्त वकया जायेगा एिं उनके द्वारा जमा की गई अमानत रावा जब्त की जायेगी। साथ ही
ऐसी एजेंवसंयो को भा.वि.प्रा. के र्ेंडरों में भाग लेने के वलये तीन (03) िषट के वलये अयोग्य घोवषत वकया जा सकता
है।
6. In case the information is found to be incorrect/false at any stage tender of such party will
be rejected without giving any reason and EMD forfeited besides debarring the participation
of such parties in AAI’s tender for a period of 03 (Three) years.
7. र्ेंडर ाल्
ु क का भगु तान पोर्ट ल पर वशये गये पेमर्ें गेर्िे के माध्यम से ननलाइन करना होगा। र्ेंडर ाल्ु क का भगु तान
मबंु ई में शेय, भारतीय विमानपत्तन प्राविकरण के पक्ष में डीमाण्ड ्ा्र् के द्वारा भी वकया जा सकता है। (रसीश/डीडी
की स्कै न्ड कॉपी संलग्न वकये जाने हैं)
7. Cost of tender fee will be required to be paid online through payment gateway, provided at
the portal itself. The tender cost can also be submitted through DD in favor of Airports
Authority of India, Payable at Mumbai. (Scanned copy of the Receipt/DD is required to be
attached).
8. ई-वबड ननलाइन जमा करने की अंवतम वतवथ 30-11-2015 (वनिाट ररत वतवथ) को 1500 बजे तक है। बोलीकताट
को तकनीकी ई-वबड एिं वित्तीय ई-वबड ई-पोर्ट ल पर ननलाइन जमा करना होगा। र्ेंडर शस्तािेज जमा करने िाले
बोलीकताट ओ ं के वलये पात्रता हेतु प्रस्तुत वकये जाने िाले कागजात उसी वशन 15:30 बजे तोले जाएंगे। पात्रता एिं
तकनीकी रूप से उपयक्ु त पाए गए र्ेंडरकताट ओ ं के वित्तीय वबड इसके बाश वकसी भी वशन तोले जाएंगे, वजसकी
सूचना शी जाएगी ।
8. Last date for online submission of e-bid is up to 1500 Hrs. on 30-11-2015 (scheduled date).
The Technical e-Bid and Financial e-Bid shall be through online submission at e-portal by
the bidder. Documents submitted as eligibility documents bid shall be opened on the same
day at 15:30 hours for the bidders who have submitted the Tender Documents. The
Financial Bid of the tenderers found to be meeting the eligibility and technical criteria shall
be opened on subsequent days, which will be intimated.
Page No. 5
9. वकसी भी प्रकार की जानकारी के िल ई-र्ेंडररंग पोर्ट ल के माध्यम से ही मांगी जा सके गी ।
9. Clarification needed if any may be sent through e-tendering portal only.
10. भा.वि.प्रा. को वबना कोई कारण बताये सातट र्ेंडरों को वनरस्त करने का पूणट अविकार है ।
10. AAI reserves to itself the right to reject the conditional tenders without assigning any
reason thereto.
11.
भा.वि.प्रा. को वकसी भी या सभी र्ेंडरों को वबना कोई कारण बताये वनरस्त करने, र्ेंडर प्रपत्र की वबिी, जमा
करना एिं तोलने की वतवथ में पररितट न करने का पूणट अविकार है ।
11. AAI reserves to itself the right to reject any or all the tenders without assigning any reason
thereof and to call for any other detail or information from any of the tenderer (s).
12.
उपरो, वनविशा आमंत्रण सूचना वहन्शी एिं अँग्रेजी में वद्वभाषी शी गयी है। वकसी प्रकार की असंगवत की वस्थवत में
अंग्रेजी िाट न मान्य होगी ।
12. The above NIT is Hindi & English bilingual. In case of any discrepancy English Version shall
be accepted.
( हिमानपत्तन हनदेशक / AIRPORT DIRECTOR )
भाहिप्रा–जामनगर ििाईअड् डा / AAI-JAMNAGAR AIRPORT
Page No. 6
GENERAL INFORMATION/GUIDELINES
1. Tendering process is online through the e-tendering portal http://etender.aai.aero/irj/ portal or
www.aai.aero Aspiring bidders may go through the tender document by “Guest User” login.
Prospective Tenderers are advised to get themselves acquainted for e-tendering participation
requirement at “Guidelines for Bidders”, register themselves at e-tendering portal, obtain “User
Id” and “Pass Word” and go through the “Self Help Files” available in the Home Page after log in
to the portal http://etender.aai.aero/irj/portal or www.aai.aero. They should also obtain Digital
Signature Certificate (DSC) in parallel which is essentially required for submission of their
application. The tenderer may also take guidance from AAI Help Desk Support.
2. Technical E-Bid’ documents and ‘Financial E-Bid’ are to be uploaded on AAI’s e-portal.
3. Technical E-Bid’ which shall be opened first, shall contain the basic documents
Specified as under: (Bidders shall upload self attested scanned copy of following documents in
readable form at AAI’s e- tendering portal corresponding to each criterion mentioned below)
a) Details of the concern and legal status that is whether it is sole proprietor, partnership firm or a
company under the Companies Act.
b) Self attested copies of the PAN card.
c) Self attested copy of Sales tax registration certificate (VAT in States it has become applicable).
In case any or all the provisions mentioned above are not applicable, the party should give a
declaration to that effect. Non submission will not be considered as exemption. AAI reserves
the right to confirm the legal applicability of the provisions before accepting the declaration of
non applicability as submitted by the party.
d) Copies of (duly audited and certified by a chartered Accountant) Profit and Loss
Account/Balance sheet of the sole proprietor concern or a partnership firm, Annual Report in
case of a company as per the Companies Act.
e) Self attested copies of Memorandum and Articles of Association in case of Companies and
Partnership deed in case of firms and approved by- laws in case of co-operative societies.
f) Earnest Money Deposit-The tenderers are required to furnish EMD of Rs.49,000/- (Rupees
Forty Nine Thousand only) through payment gate way of E-Tender Portal only. EMD in
physical form shall not be accepted. The receipt of the payment made is to be uploaded along
with tender documents at the time of submission. In case of non submission of EMD, bid shall
be rejected out rightly.
g) No dues certificates, in case of ex-Licensee/ existing licensee, from all AAI airports as may be
applicable.
h) Form of unconditional acceptance duly signed.
i) Copies of experience certificate required as per NIT Para 2(A).
j) Declaration giving the particulars of contracts undertaken by the party at different stations of
AAI. k) Documents/undertakings/affidavits as per NIT Para (5)
l) The details of blacklisting/debarring effected by AAI, or any Government of India Department,
any Central or State public sector undertakings. (NIL statement to also to be filed)
m) Declaration of cases / action under PPE Act invoked by AAI. (Nil Statement to also be filed)
n) Declaration giving the details of outstanding dues (disputed and undisputed).
o) Self Attested Copy of Service Tax Registration.
Page No. 7
Important: AAI reserves the right to verify, refer any document to the concerned
authority for confirmation on case to case basis. Mere submission will not bind AAI to accept
the documents as valid for opening of financial bid.
4. Financial Bid:a) The Financial e-Bid should be in the prescribed format available at AAI, e-tendering portal.
b) The amount of license fee should be conspicuously written both in figures as well as in words.
In case of discrepancy between the amount offered in figures and words, the offer in words
only will be considered.
C) Offer of the licensee shall be per month for the first year and beyond one year period of license,
the amount of quoted license fee shall be compounded by 10% every year.
5. a) A sole proprietor having concerns under different names will be considered as a single legal
entity. PAN card will determine the single entity criteria hence will be the basis for decision.
b) In case of partnership firms, as it does not have any legal entity on its own, hence if two or more
firms are having common partners then all these firms will be considered as single entity. The
principle of implied agency of partner as per the Partnership Act of India has been taken as the
guiding principle. Since the provisions are different in Tax laws hence different PAN card will
not entitle the firms having common partners to be treated as separate entity for the purpose
of commercial contracts in AAI.
c) In case of Companies, if the holding company and its subsidiary are participating in the same
tender then a disclosure to this effect to be made at the time of application for tender form.
Also it will be mandatory for them to submit the basis and proof of the relationship during the
technical bid stage.
d) In case a Foreign Company and its wholly owned Indian subsidiary (WOS) Company are
participating in the same tender then a disclosure to be made during the application stage.
Also it will be mandatory for them to submit the basis and proof of the relationship during the
technical bid stage.
6. It may be noted that the Earnest Money Deposit of the successful bidder may be forfeited and
the bidder may be debarred for further participation in AAI’s tender(s) for a period of three
years, on account of non completion of the following :(a) Acceptance of the offer within 10 days;
(b) Payment of advance license fee for one month within 15 days from the receipt of the award
letter.
(c) (i) Payment of Security Deposit equal to 06 months license fee of the final year in the form of
Demand Draft / Pay order / Bank Guarantee of a Nationalized/Scheduled Bank (Bank
Guarantee form co-operative banks will not be accepted) in favor of Airports Authority of
India, payable at Mumbai within 15 days for the license and;
(ii) Payment of Security Deposit for electricity/water/telephone etc. shall be conveyed along
with award letter.
(d) Execution of the Agreement within before commencement of the contract. Successful
tenderers shall be required to execute an agreement in duplicate on a non-judicial stamp
paper of Gujarat State of Rs.100/- and submit the same to this office along with the
photograph of authorized signatory, copy of the award letter shall form an integral part of the
licence agreement.
Page No. 8
e) Commencement of the facility within 30 days. ii) Gestation period of 30 days from the date of
award.
7. Tender(s) will remain valid for a period of 180 days from the date of opening of the e-Technical
Bid.
If any tenderer withdraw during the validity period, his Earnest Money Deposit will be
forfeited. However, the tenderer(s) can withdraw their Earnest Money Deposit after the
validity is over or may extend the validity of their tender(s) with the consent of AAI.
8. The tenderer(s) shall give the list of his near relatives employed in AAI.
9. The successful bidder shall intimate the names of the persons employed by him or going to
employ, who are near relatives* of AAI employees
10. The value of the contract agreement will be worked out as follows:
a) The value quoted by the party (excluding taxes and duties) divided by the tentative area will
give the rate per square meter per month.
b) The actual area multiplied by the rate per square meter as worked out above will be the value
of the contract per month.
c) During the course of the contract, due to any administrative reasons (like construction activity
or security etc.) if the area of vehicle parking is reduced by more than 10% of the area allotted
at the time of commencement, then the rebate shall be worked out as detailed above.
11. If a party after the award letter is issued does not complete the formalities of acceptance or
does not commence the operation of the facility on the commencement date specified or does
not sign the agreement within the prescribed date then the contract is liable to be terminated
by AAI and the EMD received will be forfeited. The party will also be debarred from
participating in any tender of AAI for a period of 01 year.
a) If any contract is terminated due to any illegal activity which is punishable under any of the
laws of the Land than the party will be debarred till the case is cleared by the concerned legal
authority of the land. In case any penalty or fine is imposed by the concerned authority then
the party will be debarred till he obtains a clearance from the concerned authority.
b) If at any stage, AAI finds that the party had submitted any false/concealment of
information/document affecting eligibility criteria of the facility in such, EMD shall be forfeited
and party is liable to be debarred for three years for participation in AAI tenders.
c) If the Licensee does not operate the license up to 50% of the contract period than the party is
liable to be debarred for the next one year.
d) In the event of any dispute, before seeking appointment of Arbitrator, the licensee/AAI shall
resolve such dispute through Dispute Resolution Committee (DRC) set up at Airport,
Region/CHQ as the case may be.
e) Exit Clause Contracts
Every commercial contract signed between AAI and the contractors should
incorporate the exit clause explicitly. Types of termination and conditions are given below:
i) Normal Termination: The contract will deem to be terminated on the last date as given in the
agreement provided the extension or renewal is approved by the competent authority on or
before the last date and communicated to the party in writing and duly accepted. The liability
of the party will continue to be payable along with the delayed interest (at the rate mentioned
in the contract) till the same is settled. The contractor cannot claim the dues to be time barred
or ultra virus even if after the contract is deemed to have terminated by operation of this
clause.
Page No. 9
ii) Termination for cause: If the party or AAI has invoked the internal dispute resolution clause
(as per which the dispute referred to the DRC is to be completed within a period of 45 days)
and the same remains unresolved from the next date within a period, it will be deemed that the
notice period for the termination has commenced from the next date within which the dispute
should have been resolved. No extra notice need be served by either party and the contract
will terminate after the expiry of the notice period. If such termination happens to fall within
50% of the contract period then the party is liable to pay AAI the value of license fee equal to
the amount of current license fee for the six months as demurrage charges. The agreement
should also provide for invocation of arbitration clause only after the internal dispute
mechanism has been exhausted. However, the notice for termination will deem to have
commenced irrespective of the arbitration proceedings.
ii) Termination for convenience: Either party, AAI on one part and the contractor on the other
part can serve the notice for termination by giving the requisite notice period. The notice by
AAI to be served only after obtaining the approval of the acceptance authority. However the
date on which notice was received at AAI will be the commencement of the notice period and
the administrative time required for the approval will not be added. If the party has served the
notice, then the party is liable to pay demurrage charges. The demurrage charges will be equal
to the amount of six months current license fee if the termination occurs before the 50%
period of the original contract. The period of 06 months will be reduced to 04 months if the
contract period served exceeds the 50% period but is less than 75%. If the period served
exceeds 75% and the period remaining is more than the required notice period for normal
termination the demurrage will be equivalent to 03 months license fee.
iv) Termination for regulatory / legislative or supervisory requirement.: If any provision of
law or legislation of India makes it mandatory to stop/prohibits the continuation of any
contract at any particular location or otherwise then it will deemed to be closed from the date
of such enactment. No compensation is payable by AAI.
12. All the above guidelines will form part & parcel of the Notice Inviting E-Tender (NIT).
13. AAI reserves itself the right to extend the date of receiving/opening of the e-bids as well as to
extend the validity of the e-tender.
14. AAI reserves right to reject any or all tender(s) in part or in full without assigning any reason.
15. Any breach of the conditions at SI. No.7, 8 & 9 above by the successful tenderer(s) would
render him/them liable to be removed from AAI as a licensee/contractor and shall be debarred
from issuing tender papers for the commercial contracts for a period of 01 year.
*Note:
“By the term ‘near relative is meant wife, husband and dependent parents,
grandparents, children, grand children, brothers, sisters, uncles, aunts, cousins and
their corresponding in laws.
Page No. 10
ANNEXURE I
SPECIAL CONDITIONS IN RESPECT OF CAR PARK
1.
The Licensee may regulate the parking of vehicles at the Car Park Area at Civil Enclave ,
Jamnagar and charge parking fee at the following rates which is inclusive of all taxes:
Car/Vehicle parking Rates at the Airport
Type of vehicle
Coach/Bus/Trucks
Tempo/SUV/Minibus/ Car
Two / Three Wheeler
Coach parked in front of Terminal Building, for
the
Purpose of disembarking passengers.
i)
ii)
2.
3.
4.
5.
6.
7.
Parking Charges
50
35
15
170/- per trip
The rates given above will be applicable for 02 hours. After two hours, rate will increase
by Rs. 10/- per hour for all four wheelers. For two wheelers, the charge after 02 hours
will be Rs. 5/- per hour.
Maximum 05 minutes Free Parking shall be allowed in the Pickup/Drop area in front of
the Terminal Building.
The monthly parking charges in respect of employees of AAI and other authorized
agencies functioning at airports, AAI offices will be as follows:
a) AAI/CISF/ APSU employees
Free of Charge
b) Others – Car/Minibus (Other Agencies of Airport)
Rs.200/c) Others-two wheelers (Other Agencies of Airport)
Rs.100/Necessary concessional monthly passes shall be issued by the agency.
The Licensee shall provide hand held automated billing system at all times of the contract.
The licensee should share the invoicing details with AAI on monthly basis. No parking
charges to be levied for all vehicles (LMV) entering the airport for pickup/dropping of
passengers or visitors provided the vehicle does not spend more than 5 minutes in the
airport area.
The Licensee shall use the area allotted for the bonafide purposes as provided in the
Agreement more particularly described in the attached schedule, for the use of all
passengers and bona fide visitors to the Airport and Officers of the Authority and the staff
of various airlines and concessionaires using the airport and for no other purpose.
The Licensee shall install manual & removable barriers at entry & exit paths of vehicle
parking area for access control of vehicles. Appropriate tickets/passes shall be provided
separately by contractor to user as per requirement as and when required/implemented
once in a time user, monthly passes for daily users, employees and VIPS.
Licensee shall not erect or display any advertisement, hoardings, banners or sign boards, or
undertake any modification/construction plan at the allotted space. Any specific
requirement needs to be approved by Airport Director/Airport In-charge.
Page No. 11
8. The licensee shall make their own arrangements for printing and issuing of car park tickets
along with counter foil of various denomination as per ticket pattern approved by AAI. No
advertisement is permitted on front or backside of the ticket without the specific approval
of the Authority.
9. Exemption Criteria-as per Manual.
10. The Airport Director will approve the design and location of the temporary
structure/permanent structure required by the Licensee for dispensing the tickets for
parking and other establishment of the Licensee for running the facility.
11. The licensee shall submit necessary reports with regard to trend of vehicles parking as well
as collection, etc. as and when desired by AAI in the required format.
12. The license shall have adequate provision to check and carry out thorough security
screening of all cars entering into the car park with necessary equipments/gadgets like
inverted mirror with adequate trained manpower at the entry gates of the car park before
the cars enter the area and ensure security requirement. The licensee shall also deploy
adequate number of uniformed security personnel within the car park area to ensure that
the cars are parked in orderly manner in the designated parking lanes and to assist the
passengers/public for easy parking and removal of cars from the car park.
13. The fact that the car park cannot be operated for some time because of strikes, lock out by
any airlines or any other reason shall not render the agreement null and void and Authority
shall not be liable for any compensation.
14. The security/custody of vehicle in the car parks will be sole responsibility of the licensee.
The license shall take all necessary precautions for the safety of the vehicles. Any claims
arising out of the neglect of the licensee shall be borne by the licensee.
15. The licensee shall maintain proper cleanliness in the car park area. All expenditure on
account of maintaining proper cleanliness shall be borne by the licensee.
16. The AAI shall be free to put up any hoardings or other advertisement material in the car
park area or provide any other facility in the area. Any income arising out of such facilities
shall belong to the Authority and the licensee shall not have any right of share.
17. The licensee shall follow the instruction about efficient Management of Car parks. Any
expenses incurred on maintenance of accounts etc. shall be borne by the licensee.
18. Two set of uniforms as per the specifications to be approved by AAI shall be provided by
the contractor to his workers/supervisors at his own cost. He will also ensure that these
are worn by the employees while on duty and kept to tidy condition along with name plate
indicating their name conspicuously.
19. The Authority shall have right to demand and inspect the accounts of the licensee relating
to management of car parks and licensee shall furnish to the Authority such information
and books as may be demanded by the Authority from time to time.
Page No. 12
20. Penalties: The penalties will be imposed on violation of terms and conditions of agreement
as per the list given below:
S. No. Description of irregularities
Penalty
1.
Staff not in uniform/without ID Card
Rs.1500/-per violation
Staff not in uniform/without ID Card
Un-clean premises and improper housekeeping
Vehicles not parked in orderly manner.
Charging of parking fee at the time of entrance
Vehicle
checking
appliances
not
provided/Hydraulic barriers not provided.
Use of unapproved parking slips
Rs.3000/-per violation
2.
Misbehavior by parking staff
Rs.3000/-per violation
3.
Refusal to issue monthly passes
Rs.5000/-per violation
Obstruction of free movement to service 10% of monthly license fee
rooms/stations utilities
4.
Over charging
25% if the monthly license fee
Encroachment
Parking of commercial vehicles
On 3rd occasion of irregularities given at Sl. No. 1
to 3
5.
Use of parking space for other than parking
purposes
Criminal activity in parking area.
6.
On 2nd occasion of irregularities given at Sl. No.5 50% of the monthly license fee
or 3rd occasion of irregularities given at Sl.No.4
7.
On 3rd occasion of irregularities given at Sl. No. 5 100% of the monthly license fee
And/or Termination of contract
without any notice.
The Airport Director will have the powers to decide the quantum of penalty based on the
report/recommendations of 3 Officers of the station wherein one of the officers will
compulsorily be the in-charge of the Commercial Department of the airport.
Page No. 13
LICENCE AGREEMENT
Photo of
the
licensee
SUBJECT : GRANT OF LICENCE FOR VEHICLE PARKING RIGHTS CONTRACT AT CIVIL
ENCLAVE, JAMNAGAR
THIS AGREEMENT made this _____day of _______ of Two Thousand ________ between the
Airports Authority of India, a body corporate constituted by the Central Government under the
Airports Authority (Act 55 of 1994) and having its corporate office at New Delhi and offices at all
the Airports in India represented by Airport Director.
WHEREAS the Authority is entitled in ‘Law’ to grant license at its Rajkot Airport for the
purpose of VEHICLE PARKING RIGHTS CONTRACT so as to provide amenities and facilities to
the passengers and visitors at airport and is in possession of space, more fully described in the
schedule hereunder and in the plan annexed to this agreement, hereinafter referred to as the
premises.
WHEREAS the Licensee is desirous to render the services to the Authority on the terms &
conditions mentioned hereunder:
AND WHEREAS the Authority is agreeable to grant the license.
NOW, THEREFORE, this indenture witnesses:
1. That the license for the said facility shall be valid for the period of 02 (Two) years from
____________ to ____________, unless terminated earlier on account of following;
a) By giving 60 days notice in writing without assigning any reason.
b) Terminated by AAI on a short notice on account of unsatisfactory performance.
c) Termination on expiry of the specified time period allotted for unresolved internal dispute
resolution.
2. Exit Clause, Dispute Resolution, Arbitration & Litigation.
3. Exit Clause in Contracts :
a) Normal termination: The contract will deem to be terminated on the last date as given in the
agreement provided the extension or renewal is approved by the competent authority on or
before the last date and communicated the party in writing and duly accepted. The liability of
the party will continue to be payable along with the delayed interest (at the rate mentioned in
the contract) till the same is settled. The contractor cannot claim the dues to be time barred or
ultra virus even is after the contract is deemed to have terminated by operation of this clause.
b) Termination for cause: If the party or AAI has invoked the internal dispute resolution clause
(as per which the dispute referred to the DRC is to be completed within a period of 45 days) and
the same remains unresolved after the specified time period, it will be deemed that the notice
period for the termination has commenced from the next date within which the dispute should
have been resolved. No extra notice period. If such termination happens to fall within 50 % of
the contract period then the party is liable to pay AAI the values of license fee equal to the
amount of current license fee for the six months as demurrage charges. The agreement should
Page No. 14
also provide for invocation of arbitration clause only after the internal dispute mechanism has
been exhausted.
However, the notice for termination will deem to have commenced irrespective of the
arbitration proceedings.
c) Termination for convenience: Either party, AAI on one part and the contractor on the other
party can serve the notice for termination by giving the requisite notice period. The notice by
AAI to be served only after obtaining the approval of the acceptance authority. Similarly the
notice given by the party should be approved by the acceptance authority. However the date
on which notice was received at AAI will be the commencement of the notice period and the
administrative time required for the approval will not be added. If the party has served the
notice, then the party is liable to pay demurrage charges. The demurrage charges will be equal
to the amount of six months currant license fee if the termination occurs before the 50 %
period of the original contract. The period of 6 months will be reduced to 4 months if the
contract period served exceeds the 50 % period but is less than 75 %. If the period served
exceeds 75 % and the period remaining is more than the required notice period for normal
termination the demurrage will be equivalent to 3 months license fee.
d) Termination for regulatory / legislative or supervisory requirements : If any provision on
law or legislation of India makes it mandatory to stop/prohibits the continuation of any
contract at any particular location or otherwise then it will deemed to be closed from the date
of such enactment. No compensation is payable by AAI.
4. That in consideration, Licensee shall pay the Authority every month in advance by way of
license fee on or before 10th day of English calendar month as under:
Year
1st Year
2nd Year
Amount of Monthly License Fee
Rs.______________+ Service Tax as applicable from time
to time
Rs.______________+ Service Tax as applicable from time
to time
5. That in addition to the above said license fee, Licensee shall pay all charges towards
consumption of electricity and water as may be due as determined by the Authority and at the
rate(s) fixed by it from time to time. Such charges shall be paid within the date(s) specified in
the bill(s). The Licensee shall have to provide his own meter(s) for the purpose, failing which
Licensee shall be billed on assessed consumption. In default of payment of said charges, the
Authority may without prejudice to its other rights disconnect or cause to be disconnected the
water and electricity to the said premises without any notice and the Licensee shall not be
entitled to any compensation whatsoever on account of any such disconnection.
6. That the Licensee shall pay all rates, assessments, out goings and other taxes as leviable on the
Licensee in ‘Laws’.
7. That the Licensee shall make payment of license fee etc. by cheque/demand drafts drawn on
local banks. No outstation cheque shall be accepted in payment of license fee etc.
8. That in the event of failure to pay the license fee and other charges by due dates simple interest
@12% per annum shall be payable as per AAI Credit Policy, on all delayed payments without
prejudice to Authority’s other rights and remedies.
Page No. 15
9.
10.
11.
12.
13.
14.
15.
16.
17.
That the licensee shall deposit a sum of Rs.______________________________________/(Rs.________________________________________only) i.e. an amount equal to - months license (based
on first year license fee) fee as Security Deposit in the form of Demand Draft / Pay order /
Bank Guarantee from a Nationalized/Scheduled Bank in favor of Airport Director, AAI, Rajkot
Airport. Bank Guarantee should be valid for the entire period of license plus 3 months. In the
event of the Licensee committing any breach of the terms & conditions of the license
agreement, the Authority may without prejudice to other rights and remedies be entitled to
forfeit / adjust the total amount of Security Deposit or any part thereof. In such an event he
shall pay in the same manner as stated above such additional sum immediately as he may be
called upon by the Authority to pay, so that the Security Deposit shall at all times during the
continuance of these presents, be for the same amount. On the expiration or earlier
determination of the license the Authority shall return the Security Deposit or part thereof
which has not been forfeited as aforesaid, to him, without interest.
That the Licensee shall deposit in Cash / Pay order Rs.________________________/(Rs.______________________________only) as Security Deposit towards Electricity Charges.
That the Licensee shall equip himself with all necessary permits, licenses and such other
permissions as may be required under the law in force at any time with regard to the
operation of the subject license.
That the Licensee shall maintain such regular and proper account books along with other
supporting documents regarding sales effected by the Licensee in the said premises and said
accounts/documents shall all the times be kept open for inspection by Authority in such manner
as may be prescribed. The Licensee shall provide to the Authority, if so required by the
Authority, Statements of audited Accounts in such manner and within such period as the
Authority, Statements of audited Accounts in such manner and within such period as the
Authority may prescribe. Licensee shall be liable to share invoicing details live with AAI.
That the Licensee shall have no right to object as and when the Authority decides to grant
additional License for similar Facility at the airport premises where the Licensee is rendering
such services.
That Authority shall provide bare space for the subject service and other expenses of any kind
for establishment and rendering of the services shall be incurred by the Licensee. However,
provisions of electricity, water and drainage connections, as the case may be, if so required,
for the smooth operation of the services shall be provided by the Authority.
All the times during the currency of the license agreement, it shall be the responsibility of the
licensee to obtain proper fire insurance coverage including theft and burglary in respect of all
the movable and immovable assets stored or used in the licensed premises and authority shall
not be responsible for any loss or damage caused to the licensee on any accounts whatsoever.
That Licensee shall operate the subject facility by charging the rate from users, as may be
approved in advance by the Authority. Licensee shall exhibit the said approved charges at a
conspicuous place inside the licensed premises.
That the Authority reserves to itself the right to change the location of the premises at any
time and may at its discretion, call upon the Licensee to vacate the site and may give him an
alternative premises for the purpose of this license. In such a case, the Licensee shall be
bound to vacate the premises immediately and accept the said alternate premises. The entire
expenditure on such shifting shall be borne by him and the licensee shall not be entitled to
claim any compensation or revision in the license fee on that score.
18. The Licensee shall use the premises for the bona fide purpose as provided in the Agreement,
more particularly described in the enclosed schedule, for the use of all passengers and bona
Page No. 16
fide visitors to the Airport and Officers of the Authority and the staff of various Airlines using
the Airport and for no other purpose.
19. The Licensee shall not erect or display any advertisement or signboards except after obtaining
the prior approval in writing of the Authority.
20. “The licensee must necessarily operate the contract for minimum 50 % of the total period of
the contract failing which the licensee may be debarred from participating any tender in AAI
for minimum period of 01 (one) year.”
21. The Licensee shall not terminate the license before the expiry of the period of the license
except by giving 60 days notice in writing, otherwise the Licensee shall be liable to pay to the
Authority (without any demur or question) such amount of money as the Authority may
decide as due to it by the Licensee. The license can be terminated by the Authority by giving
60 days notice in writing without assigning any reason thereto.
22. In the event of any default, failure, negligence or breach, in the opinion of the Authority on the
part of the Licensee in complying with all or any of the conditions of the license agreement,
the Authority will be entitled and be at liberty to determine the license forthwith and resume
possession of the premises without payment of any compensation or damages and also forfeit
in full or in part the amount deposited by the Licensee for due performance of Agreement.
23. The period of licence shall remain 02 years with the condition that in case of privatization/
leasing out of this airport, the un expired period of licence agreement of Vehicle Parking
Right shall be honored by the prospective lessee / operators of such Airport instead of
termination by a short notice.
24. The Authority and the Licensee further agree that they are bound by the Special Terms and
Conditions, Schedule of Premises, General Terms & Conditions found in Annexure ‘I, II & III’
respectively annexed hereto.
SIGNED BY ______________________ AIRPORT DIRECTOR, AIRPORTS AUTHORITY OF INDIA, JAMNAGAR
AIRPORT, FOR AND ON BEHALF OF THE AIRPORTS AUTHORITY OF INDIA, IN THE PRESENCE OF :
WITNESS:
1.________________________________________
2.________________________________________
SIGNED
BY
___________________________________
FOR
AND
________________________________________________IN THE PRESENCE OF :
WITNESS:
1._______________________________________
2._______________________________________
ON
BEHALF
OF
Page No. 17
ANNEXURE II
SCHEDULE OF PREMISES VEHICLE PARKING RIGHTS CONTRACT
Civil Enclave, JAMNAGAR
1.
Space measuring
:
2275 Sq.Mtr.
2.
Location at
:
Vehicle Parking Area, Civil Enclave, Jamnagar
3.
Purpose
:
License for VEHICLE PARKING RIGHTS CONTRACT
Signature of the Licensee
Page No. 18
ANNEXURE III
GENERAL TERMS & CONDITIONS
1. The Authority hereby covenants with the Licensee as follows:
The Licensee, his servants and agents shall be entitled to use all ways, paths and passages as
may from time to time be maintained on the said airport ground subject to such rules and
regulations as may be imposed by the lawful authorities of the airport ground.
2. The Licensee paying the license fee and performing the covenants herein contained and on his
part to be performed shall and may peacefully possess and enjoy the premises with use of the
ways, paths and passages as aforesaid during the said term without any lawful interruption
from or by the Authority or any person claiming under the Authority.
3. Any notice required to be served on the Licensee under this Agreement shall deemed to have
been served if delivered at or sent by registered post to his last known address or to his
authorized representative or agent Similarly, any notice to be given to the Authority under this
agreement shall be deemed to have been served if delivered at or sent by Registered post to the
Authority who should invariably acknowledge the notice.
a) The period of notice given under this Agreement will count from the date of issue of notice by
either side.
4. Subject as herein before otherwise provided, all notices to be given on behalf of the Authority
and all other actions to be taken on behalf of the Authority, may be given or taken on behalf of
the Authority by the Airport Director of the Airport or by another officer for the time being
authorized by or entrusted with the functions, duties and powers of the said Airport Director, in
respect of the airport under his charge.
5. (a) The Licensee shall not, unless with the written consent of the Authority, create a subcontract of any description with regard to this license or any part thereof, nor shall be
without such written consent as aforesaid, assign or transfer his license or any part thereof.
(b) The Licensee shall use the premises only for the purpose indicated in this Agreement and
for no other purpose whatsoever.
6. The Licensee his agents and servants shall observe, perform and comply with all rules and
regulations of the Shop and Establishment Act, Factories Act, Industrial Disputes Act, Minimum
Wages Act and the provisions of any statutory law applicable to the Licensee including any
rules and regulations made by the Authority, Civil Aviation Department or any other
Department of Government and or local body or administration in force from time to time and
to the business which the Licensee is allowed to carry on under this Agreement and to the area
in which the said premises are located.
7. (a) The Licensee shall Indemnify the Authority from/against any claims made or damages
suffered by the Authority by reason of any default on the part of the Licensee in the due
observance and performance of the provisions of any law which may be related to the
purpose of this Agreement and to the area in which premises are located.
(b) The Authority shall not be responsible in any way for loss or damage by any means causes
to the Licensee’s stock or property.
8. The Licensee shall at his own cost maintain the premises in a proper state of cleanliness and
abide by such directions as may be given by the Authority and such other departments as may
be entrusted by the rules and regulations with the works of inspection and enforcement about
the conditions of sanitation, cleanliness and hygiene. If the premises is not maintained in
reasonably clean condition by the Licensee, Airport Director shall have powers to get the
Page No. 19
premises cleaned at the risk & cost of the Licensee and recover liquidated damages at the rate
of Rs.500/- per day for each default up to 7 days and thereafter Rs.1000/- per day and can take
other actions including termination of the license.
9. The Licensee shall comply with the requirements of all standard health clauses including those
given below :
a) The Airport Health Office/Medical Officer of AAI or persons authorized by them may without
notice, enter the premises any time and inspect the premises, materials, instruments and
implements etc. used by the Licensee.
b) All the instructions given by the Airport Health Officer/Medical Health Officer of AAI or any
persons authorized by them in the maintenance of public health of the Airport including
sanitation control prevention of infectious diseases, control and prevention of nuisance from
insects, rodents, or any other source, shall be carried out by them and his agent and servants.
c) The Licensee shall notify to the Airport Health Officer whenever any person working under him
is suffering or suspected to be suffering or convalescing from any infectious disease. The
Airport Health Officer may medically inspect the said person or any person who is suspected to
have been in contact with the person and take any precautionary and preventive measures
considered necessary.
d) The Licensee his agents and servants shall not without consent of the Airport Health Officer,
interfere with injure, destroy or render useless any work executed or any materials or things
placed in, under or upon any land or building by or under the orders of the Airport Health
Officer with the object of preventing the breeding or entry of mosquitoes of sanitation.
e) The Licensee, his agents and servants shall not abuse the water sources, and drainage facilities
in the airport area so as to create a nuisance or insanitary situation prejudicial to public health.
f) In the event of any default, failure negligence or breach in the opinion of the Authority, on the
part of the licensee in complying with either of these conditions specified in the foregoing subclause (i) to (v), the Authority will be entitled and be at liberty to determine the Licensee
forthwith and resume a possession of the premises without payment of any compensation or
damages and forfeit in full or in part the amount deposited by the Licensee for due performance
of the Agreement.
10. The Licensee shall employ only such servants as shall have good character and as well behaved
and skillful in their business. He shall furnish the Authority in writing with the names,
parentage, age, residence and specimen signature or thumb impression of all servants whom he
proposes to employ for the purpose of this Agreement before they are so employed and the
Authority shall be at liberty to forbid the employment of any person whom it may consider
undesirable. The servants employed by him shall be under the general discipline of the
Authority and shall confirm to such directions as may be issued by the Authority in respect of
points or routes of entry to and exit from the premises and in respect of the use of toilet and
wash rooms. He shall also have the Character of all persons employed by him verified by the
police to the satisfaction of the Authority, before the employment.
11. (a) The Licensee would be required to install adequate number (as may be decided by Fire
Officer or any other authorized Officer of AAI depending upon the are of the licensed
premises) of minimum a 2.5 Kg. CO2 fire extinguisher in the licensed premises at his cost
before commencement of business.
b) No wooden partition/inflammable materials shall be permitted in the licensed premises.
The material to be used for partitions/fabrication of the shop/office premises shall be as
per the specification given by AAI and to be got approved by AAI in advance.
Page No. 20
c) License shall not use a naked light or cause or permit any such light to be used in the
licensed premises.
12. The Licensee shall not damage the premises for any part of the Airport premises and in the
event of any damage being caused to the same intentionally or otherwise, by the Licensee, or
his employees or invitees or customers, the Authority shall be entitled to repair the damage or
make the requisite replacement and call upon the Licensee to replacement and call upon the
Licensee to reimburse cost thereof which the Licensee undertakes to pay forthwith on demand.
13. The Licensee shall not store or bring or keep in the premises heavy articles so as to injure or
damage the premises or keep goods of combustible or inflammable nature unless required for
executing the license.
14. (a) The Licensee shall not use electrical heater, toaster and other allied appliances in the
premises for preparation of tea, coffee and for heating of food etc. unless specifically
provided under the Agreement to perform contractual obligations.
(b) The Licensee hereby agrees to provide necessary training to the employees posted in the
licensed premises for handling fire extinguisher as provided in the terminal/licensed
premises.
(c) The Licensee has to take necessary approval from AAI Engg.-Electrical department for
installation of electrical fitting / appliances and electrical meter.
The Licensee will, during the continuance of this license, insure against any claim for
workmen’s compensation or otherwise of all persons employed by him in connection with his
business to be carried on as aforesaid with such insurance company as the Authority shall
approve of and shall produce for inspection on demand by the Authority all policies in respect
thereof and the receipts from time to time for current premium.
15. In the case of such breach of the terms of this license as minor offenses and complaints coming
to its notice for which in the opinion of the Authority this Agreement need not be terminated,
the Authority may at its discretion recover compensation from the Licensee up to the limit of
the security deposit of the Licensee. The decision of the Authority in this respect will be final
and binding on the Licensee.
16. The Licensee shall not hold or permit to be held any public or private auction in the licensed
premises.
17. It shall be obligatory for the Licensee to keep in stock and in case they are intended for
distribution, distribute the same and display, literature, produced and released by the
Publication Division of Government within whose jurisdiction the Airport is situated on such
terms & conditions as may be fixed by the said Publication Division or said Tourist Department.
18. The Licensee shall not stock, sell, display, exhibit for sale any books, magazines, newspapers or
periodicals, statues, idols or other articles which are repugnant to morals or indecent and
immoral, improper or otherwise objectionable in character, it being expressly agreed that the
decision of the Authority shall be conclusive in this behalf and absolutely binding on the
Licensee and shall not be subject to any dispute or review. Apart from any other
legal/disciplinary action, the Licensee shall immediately remove such book, journal or articles
from premises, if, as decided by the Authority it is objectionable in any manner to keep, exhibit
or sell the same.
19. The Licensee shall maintain a complaint book in a prominent place in the premises and in such
a way that it is easily accessible to any person who wishes to record any complaint and the said
book shall be open for inspection fortnightly by the Airport Director of the Authority.
Page No. 21
20. If because of any strike or lock-out either in the Airport or in any airline, the Licensee is unable
to function or his business is affected, the Authority shall not be liable for any loss which the
Licensee may suffer in such an event. However, rebate in the license fee due to ban on visitors
entry at the airport and due to natural calamities and due to declaration of the closure of the
airline operation / total airport operation shall be granted as per the merit of the case and
policy laid down by AAI from time to time.
21. In the event of the Licensee being prohibited from selling one or more articles in the premises
because of Government Laws/Rules/Regulations/ Orders, the Authority shall not be liable for
any loss suffered by the Licensee in such an event the Licensee shall not be entitled to any
reduction in the fees payable to the Authority or permission for sale of additional items.
22. The Licensee shall deposit duplicate keys of the premises with the Authority whenever the
Airport Director demands and permit the Authority to make use of the keys during the
emergency. The Licensee shall not remove or replace the lock on the outer door or change the
locking device on the said outer door of the shop.
23.The Authority do not recognize any Association of the Traders and in case any
negotiation/bargain necessary with regard to the clarification of the Terms & Conditions of the
License or modification thereof such negotiations should be sought by the Licensee alone and
no collective representation/bargaining will be entertained.
24. On expiry of the license period or on termination of the license by the Authority on account of
any breach on the part of the Licensee, the Licensee shall deliver the possession of the premises
in good condition and in peaceful manner along with furniture, fittings, equipments and
installations, if any, provided by the Authority. Further, Licensee shall remove his/their goods
and other materials from the premises immediately, failing which Authority reserve its right to
remove such goods/materials at the cost & risk of the Licensee and demand payment for such
removal. If such payment is not made within 10 days, Authority shall be at liberty to dispose off
the goods/materials of the Licensee by public auction to recover the cost. The Licensee shall
not be entitled to raise any objection in such an eventuality.
25.The license herewith granted shall not be constructed in any way as giving or creating any other
right or interest in the said space/building(s)/land/garden/tank/premises to or in favor of the
licensee but shall be construed to be only as a license in terms & conditions herein contained.
26. The licensee shall abide by such directions as given/ may be given by the authority and such
other departments as may be entrusted by the rules and regulations with the works of
inspection and enforcement about the conditions of E.M.S.(I.S.O.14001-2004) to Protect,
improve the environment / to prevent depletion of resources, pollution of land, water and air
and to use bio-degradable, environment friendly materials, packing etc. in airport premises.
28. Section 3(3) of Official Language Act, 1963 whereby it is imperative to display all name plates,
sign boards and notice boards in diglot form i.e. in Hindi and English (Hindi first). Since any
type of board, displayed within the premises of Airport, is the assets of Airports Authority of
India, you are required to ensure that the provisions of Official Language rules are properly
complied with.
29. The authority, its servants and agents shall at all times have the absolute right of entry into the
said premises.
30. All disputes and differences arising out of or in any way touching or concerning this Agreement
(except those the decision whereof is otherwise herein before expressly provided for or to
which the AAI Act [Chapter V as amended by AAI Amendment Act, 2003] and the rules framed
there under which are now enforced or which may hereafter come into force are applicable),
shall, in the first instance, be referred to a Dispute Resolution Committee (DRC) setup at the
Page No. 22
airports, for which a written application should be obtained from the party and the points
clearly spelt out. Before making a reference to Dispute Resolution Committee, the Licensee will
have to first deposit the disputed amount with AAI and consent shall be submitted by the
licensee for acceptance of the recommendations of the Dispute Resolution Committee. In case
the dispute is not resolved within 45 days of reference, then the case shall be referred to the
sole arbitration of a person to be appointed by the Chairman/Member of the Authority subject
to the condition that the licensee shall have to deposit the disputed amount with AAI as
condition precedent before making reference to the Arbitration for adjudication of dispute. The
award of the arbitrator so appointed shall be final and binding on the parties. The Arbitration &
Conciliation Act 1996 shall be applicable. Once the arbitration clause has been invoked, the DRC
process will cease to be operative. During the arbitral and Dispute resolution proceedings, the
licensee(s) shall continue to pay the full amount of licence fee/dues regularly as per the
award/agreement and perform all covenants of the agreements.
31. The provisions of the Public Premises (Eviction of Unauthorized occupants) Act, 1971 and the
rules framed there under which are now in force or which may hereafter come into force shall
be applicable for all matters provided in the said Act.
32. If the services are taxable under the provision of the Act,”The contractor shall collect & deposit
the service tax to the appropriate authority of the State/Central Government and submit
challan /receipt of the same to this office. Contractor shall obtain registration for the service tax
from the appropriate authority.” In case contractor fails to make payment of the service taxes,
he himself will be responsible for the non-payment of service taxes.
33. It will be no bar that the Arbitrator appointed as aforesaid is or has been an employee of the
Authority and the appointment of the Arbitrator will not be challenged or be open to question
in any Court of Law, on this account.
34. In case of any dispute where legal action is compelled to be initiated by any of the party,
jurisdiction of the court shall be the city/town/district where the airport is located.
(SIGNATURE OF LICENSEE)
Page No. 23
ANNEXURE-IV
THIS FORM TO BE FILLED BY THE TENDER & SCANNED COPY SHALL BE ATTACHED IN
TECHNICAL E-BID
1. Details of license, if any, held at any airport in own name or in the name of spouse, children,
parents, grand children, brothers, sisters or any other near relatives.
a)
Nature of license(s)
:
Contract(s) Held
:
b)
Place of license
:
c)
Period of license(s)
:
Contract(s)
:
d)
Clearance certificate from the station-in-charge in respect of no dues to be attached.
e)
Name and address of spouse/legal heirs of the tenderer(s)
SIGNATURE OF TENDERER
NB: 1. In Case of NIL report proforma must filled with nil report and submitted duly signed.
2. In case the above space is not adequate, the details (a to d) on additional sheets duly
signed may be attached.
Page No. 24
ANNEXURE- V
SCANNED COPY TO BE ATTACHED IN TECHNICAL E-BID
ACCEPTANCE LETTER
Refer Clause 3(i) of General Information and Guidelines
To,
The Airport Director,
Airports Authority of India,
Civil Enclave, Jamnagar
Sub: - ACCEPTANCE OF AAI’S TENDER CONDITIONS
Sir,
1.
2.
3.
4.
5.
The tender documents for the Facility VEHICLE PARKING RIGHTS have been provided to
me/us by Airports Authority of India and I/We hereby certify that I/We have inspected the
sites and read the entire terms and conditions of the tender documents made available to
me/us. Which shall form part of the contract agreement and I/We shall abide by the
conditions / Clauses contained therein.
I/We hereby unconditionally accept the tender conditions of AAI’s tender documents in its
entirety for the above facility.
The contents of Clause 9 of Notice Inviting Tender of the Tender Documents have been
noted wherein it is clarified that AAI reserves the rights to reject the conditional tenders
without assigning any reason thereto.
I/We declare that I/We have not paid and will not pay any bribe to any officer of AAI for
awarding this contract at any stage during its execution or at the time of payment of bills
and further if any officer of AAI asks for bribe/gratification, I/We will immediately report it
to the appropriate authority in AAI.
The required earnest money for this facility is enclosed herewith.
Yours Faithfully,
Date:
(Signature of the Tenderer)
With rubber stamp
Page No. 25
For successful bidder only
(Letter of understanding from the Depositor to Bank to be submitted along with
Bank Guarantee to Airports Authority of India)
To,
The Branch Manager,
____________________Bank,
___________________________.
Sub: - My / Our Bank Guarantee No……………..dated………………..for
Rs………………….Issued in favour of Airports Authority of India A/c………………
Sir,
The subject Fixed Deposit / Bank Guarantee is obtained from your branch for the purpose
of Security / Earnest Money on account of contract awarded / to be awarded by M/s AAI to me /
us.
I hereby authorize the Airports Authority of India in whose favour the deposit is made to
encash / close the subject Bank Guarantee before maturity / on maturity towards adjustment of
dues without any reference / consent / notice from me / our side and the bank is fully discharged
by making the payment to Airports Authority of India.
Place:
Date:
Signature of the Depositor
Page No. 26
FORM OF BANK GUARANTEE
(To be executed on Non-Judicial Stamp paper of Rs.100/- by the successful tenderer)
WHEREAS by a license agreement dated _______________ made between Airports Authority
of India, the licensor (hereinafter called “the Authority”) of the one part and
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
______(hereinafter referred to as “the licensee”) of the other part, the authority has granted to the
licensee the license for operating the __________________________________________________________and the
license fee and royalty and other charges and for the due and performance of the covenants and
conditions as stated or contained in the said license agreement.
1. Now therefore in consideration of the promises aforesaid and at request of the licensee we,
_________________________________________ do, hereby irrevocably and unconditionally undertake to
pay to you, the authority on demand and without demur or protest and without reference to
the licensee, any sums of money at any time or from time to time demanded by the authority
on account of the license fee and royalty and other charges due from the licensee (inclusive of
any costs or expenses and interest) and or by way of losses and damages caused or that would
be caused to the authority by reason of any breach by the licensee of any of the terms or
conditions of the said license agreement : PROVIDED that our liability under this guarantee
shall be limited to the sum of (Rupees_________/USD……………….) and extended for the amount
increased from time to time as aforesaid.
2. Notwithstanding any right the licensee may have against the authority or any dispute raised by
the licensee or any suit or proceedings pending in any court or before any Arbitrator(s), your
written demand stating that the amount is due to the authority as stated herein above shall be
conclusive evidence to us that the amount demanded by you, the authority is payable under
the terms of the said license agreement without or consent and knowledge.
3. We shall not be discharged or released from the aforesaid undertaking and guarantee by any
variations(s) or any of the terms and conditions of the said license agreement made between
the authority and the licensee and or any indulgence to the licensee by the authority or any
forbearance whether as to payment, time performance or otherwise or to enforce any of the
terms and conditions of the said license agreement without our consent and knowledge.
4. This guarantee shall be a continuing guarantee and binding on us and our successors and
assigns and shall not be discharged or affected by any change in the constitution of
____________________or that of the licensee or the authority.
5. We further confirm that the guarantee has been issued with due observance and compliance of
the appropriate Exchange Control laws and Foreign Exchange Regulations as in force in India.
Page No. 27
6. This guarantee shall be valid _______________________ and you have the right to encash this
guarantee up to _______________ from the said date.
NOTWITHSTANDING anything contained herein:
I.
Our liability under this guarantee shall be limited to a sum of ____________________
during the currency of the license up to ________________.
II.
This bank guarantee shall be valid up to ____________________and you have the right to
encash this guarantee up to 120 days from the said date.
III.
We are liable to pay the guarantee amount or any part thereof under this bank
guarantee amount or any part thereof under this bank guarantee only and if you
serve upon as a written claim or demand on or before____________.
Dated: ___________
Place: ___________
For Bank name
Page No. 28