The Club at Kukui`ula

Kukui`ula Company Culture, Project Familiarization, Employee Benefits
Hold this area for the Kukui`ula logo
OUR COMPANY CULTURE.
Kukui`ula is a joint venture of A&B Properties, Inc., a subsidiary of Alexander & Baldwin,
Inc., one of Hawai’i’s largest private landowners, and DMB Associates, Inc., an Arizonabased diversified real estate development firm. The Club at Kukui`ula is a 1,000-acre
master planned residential resort community and private club located on Kauai’s south
shore.
At Kukui`ula, we are a group of colleagues committed to the enduring, independent spirit of
the island of Kauai, and to stewardship of the land of Kukui' ula. We share an unflagging
determination and dedication to our vision for a community that brings together the charm
of old Hawaii with the families that understand and love its simplicity.
When you join Kukui' ula you join a team of amazing and talented colleagues, each true
professionals in their respective fields, all working together to assure an unparalleled
quality of life for those who visit and live here. Working here means you'll be embraced by
some of the hardest-working, warmest and caring colleagues in our industry.
Learn more about our company by visiting us on-line at:
Links to our joint venture parent companies:
DMB Associates – www.dmbinc.com
Alexander & Baldwin – www.abprop.com
Links to our Kukui`ula main site, and Club site:
www.Kukuiula.com
www.TheClubatKukuiula.com
Employment Opportunity: ASSISTANT PROJECT MANAGER, Real Estate Development
Kukui`ula Development Company (Hawaii), LLC
Kauai, Hawaii
Project Overview
Kukui‘ula, a 1,000-acre master planned residential resort community on Kauai’s south shore, is developed
by Kukui’ula Development Company (Hawaii), LLC, an affiliate of DMB Associates, Inc., an Arizona-based
diversified real estate development and investment firm, and A&B Properties, Inc., a subsidiary of Alexander
& Baldwin, Inc., one of Hawai’i’s largest private landowners. The Kukui`ula project development schedule is
estimated to extend through 2030. To learn more about our Kukui`ula community we welcome you to visit
www.kukuiula.com.
Position Overview
Under the direction of the Vice President of Land Development the Assistant Project Manager is responsible
for implementing, organizing and maintaining systems for budgeting and contracting of Community
development work.
Responsibilities include ensuring work performed and assigned by the Vice President and Project Managers
on the Land Development team are contracted in compliance with all established company and industry
requirements and standards.
The Assistant Project Manager will verify that consultants and contractors are in compliance with insurance
requirements, facilitate processes in the update of budgets, contracts, change orders, and invoices, provide
accurate and real time reporting on budgets, contracts, and job costs. Coordinate budget updates, financial
reporting (budget, schedule and cash flow), plan submittals, utility inspection requests, meter requests,
supplier and material procurement, and associated support related duties.
Other responsibilities may include assisting the team with the development and presentation of the annual
Lifecycle Financial Plan (LFP) Budget updates, and coordination of project team information. Also assists
with various special projects as directed.
Requirements:
 Bachelors in Accounting, Finance, Business Management, or Construction Administration, is preferred
 Working knowledge of financial pro-formas and development’s role in effecting pro-forma results
 Minimum of 5 years’ experience in design, construction, real estate development, or related industries,
is preferred
 Requires the use of independent judgment, initiative, and decision making skills.
 Proficient in computer applications, including Microsoft Excel, Word, PowerPoint.
 Proficient in Timberline or other cost accounting system, and MS Project, highly desirable.
 Keen attention to detail and demonstrated financial acumen.
 Ability to partner with Project Controller and VP Finance & Accounting in providing timely and accurate
financial reporting (daily, monthly, quarterly, and annually)
 Develop direct relationships with key internal and external project personnel
 Develop processes and procedures consistent with development guidelines
Contracting
 Draft Manage, track and maintain consultant, material supply and construction contracts
 Assist development team in managing contractor and supplier coordination
 Ensure recommended processes and corporate guidelines are followed
 Manage systems to ensure smooth and efficient process flow
 Process and track utility agreements and refunds/reimbursements
 Assist in contract reconciliation and job close out
•
Develop and maintain consistent and systematic approaches for contracting and contracts payable to
ensure efficient process flow and timely reporting
 Coordination with Corporate Legal for updates on new contracting forms, and resolution of issues with
existing forms and procedures
Budget Management

Work closely with development team and accounting department in setting up new jobs and budgets

Assist development team in updating Budget Book

Prepare budget updates and indicated outcome projections for monthly financial reporting

Coordinate collection of budget, schedule and cash flow updates and variance reports for development
managers review and evaluation

Coordinate development LFP annual budget, schedule, and cash flow updates

Prepares management reports for use by development management team
Schedule Management

Utilize MS Project to assist the development team with the generation and maintenance of the project
development and construction schedules

Provide or coordinate the provision of monthly schedule update information for the team’s projects for the
maintenance of the overall project master schedule
Project Development Financial Tracking

Present multiple development financial scenarios to help create/update business plans and LFP budgets

Create templates for Senior Management team to analyze previous and current development cash flow
options

Coordinate information from sales and development expenses to provide accurate and timely cash
management for the development team

Collect information from project teams to create monthly funding forecast for partners

Oversee and coordinate with Administrative Assistant in the processing of monthly invoices to ensure
accuracy and entering into the timberline system

Collect information from project teams and create short term cash flow projection in order to provide
accurate information for cash management strategy

Monitor insurance tracking website for compliance and communicate with external vendor to answer all
compliance questions

Communicate with Corporate Risk Manager to place and renew project insurance program/ site specific
policies

Correspond with Corporate Development team to implement integrated construction management software

Work with auditors to answer all development related questions
Construction

Assist all members of the Development Team in both residential and commercial development as required
at Kukuiula.

Track, maintain and renew required permits

Process RFI’s and track responses

Attend preconstruction conferences, review and approve meeting minutes

Initiate and request required utility accounts

Oversee and process meter requests and installation tracking (electric and water meters)

Oversee and track meter location and addresses on master site plan
Design

Assist the development team in preparation of requests for proposals for consultant and contractor services.

Review engineering plan sets for accuracy and quality of content

Track plan review status and coordinate plan submittals

Assist in permit processing, renewals and tracking

Coordinate street naming with marketing team

Distributes lot information to Sales, Marketing and Builder Relations

Oversee and assist in distribution of plans

Oversee and assist in maintenance of plan room and updates to plan log

Create and maintain job files

Coordinate design team meetings

Coordination with builder relations and DMB builder sales team

Assist with various special projects as directed
Team Management

Provide training to project teams as necessary on administering contracts, commitments, and payables

Work collectively with internal and external personnel to develop effective systems in bidding, contracting,
and reporting on budgets and costs

Foster an environment for continuous improvement in development processes and team work with internal
and external personnel
Please note: upon employment, employees must be able to submit verification of legal right to work
in the United States of America and will be required to submit documentation required by law.
To be considered for this opportunity, please forward your cover letter, resume & salary
expectations to Kukui`ula’s Talent Department via e-mail at [email protected], or via fax at 1808-441-7740.
PROJECT FAMILIARIZATION
We invite you to become familiar with our Kukui`ula project by exploring various
virtual tours and links.
NY Post April 2014 - 20 Hottest Real Estate Spots in the World:
http://nypost.com/2014/04/08/the-20-hottest-real-estate-spots-in-the-world/
Kukui`ula Club Cottage virtual tour:
http://kukuiula.com/vtour/clubcottage/clubcottage.html
Selection of Kukui`ula videos posted on the Kukui`ula website:
http://kukuiula.com/videos/?utm_medium=email&utm_campaign=aerials&utm_content=aerials+cid_3
8cd2a919defe202a86f2a30e7a8adcb&utm_source=email%20marketing&utm_term=kukuiula
YouTube link with a variety of Kukui`ula virtual tours:
http://www.youtube.com/watch?v=qNgJqqqTLgY
Kauai Resident – Kama’aina Golf
http://www.kolepakukuiula.com/
UpCountry Farm virtual tour:
http://kukuiula.com/vtour/farm/farm.html
Miscellaneous pictures:
https://www.dropbox.com/sh/tlljtj4fp4832z4/8s3BeeEOi5
Kukui`ula Flip Book
http://issuu.com/kukuiula/docs/kukuiula_brochure?viewMode=magazine&mode=embed
Ocean Homes Magazine article, feb/march 2013
http://kukuiula.com/wp-content/uploads/2013/02/OceanHome-kukuiula.pdf
BENEFITS OVERVIEW -- FULL-TIME EMPLOYEES
Kukui`ula offers an amazing selection of employee benefits. The majority of benefits are provided to our employee team members at little or no cost. •HEALTH CARE – Medical, Vision & Prescription Drugs
•HEALTH CARE – Dental
•401‐k RETIREMENT PLAN
•GROUP LIFE INSURANCE •ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE
•LONG‐TERM DISABILITY INSURANCE •PAID VACATION
•PAID SICK LEAVE
•BANKED SICK LEAVE
•PAID HOLIDAYS
•HAWAII LIFE FLIGHT
•KAUAI AUTOMATED FUEL NETWORK
Please note that we are providing descriptive summaries of our Company’s benefits which are in effect at the current time. As with most employers, our Company reserves the right to modify our benefit programs. For health coverage, Kukui`ula recognizes traditional marriage, civil union, and domestic partnership. Documentation is required at time of enrollment.
HEALTH CARE – Medical, Vision & Prescription Drugs
Your choice of:
HMSA Preferred Provider Plan or HMSA Health Plan Hawaii Plus
(Blue Cross/Blue Shield)
•Monthly Employee Contribution – Employee Only: $0
•Monthly Employee Contribution – Employee & Spouse:
$0
•Monthly Employee Contribution – Employee, Spouse & Children: $0
Effective date of coverage is 30 days after hire, then 1st day of the following month
Annual Medical Open Enrollment period – effective July HEALTH CARE – Dental
Hawaii Dental Service (HDS) (Delta Dental) •Monthly Employee Contribution – Employee Only:
$0
•Monthly Employee Contribution – Employee & Spouse:
$0
•Monthly Employee Contribution – Employee, Spouse & Children:
$0
Effective date of coverage is 30 days after hire, then 1st day of the following month
Annual Dental Open Enrollment period – effective March
401(k) RETIREMENT SAVINGS PLAN
•Plan entry date is the first day of the following month, after 3 full consecutive months. •Employee contributions are before‐tax and can range from 1% to 50%, with annual maximums established by the IRS.
•Kukui`ula may make an annual discretionary matching contribution to the plan. •When employer‐matching contributions are made, the employer contributions are 100% vested immediately. GROUP LIFE INSURANCE & ACCIDENTAL DEATH and DISMEMBERMENT
UNUM Life Insurance Company of America
Benefit includes insurance coverage worth 3 times your annual income (not to exceed $300,000).
•Monthly Employee Contribution:
$0
LONG‐TERM DISABILITY
UNUM Life Insurance Company of America
Benefit provides compensation to employees should they incur a long term illnesses or injury with work absences lasting more than 3 months.
The plan pays 60% of your monthly earnings, up to $10,000 per month, until you are able to return to employment or until you reach age 65. •Monthly Employee Contribution:
$0 PAID TIME OFF – Vacation
Exempt Employees:
Hire Date – 7 years
15 days per year
8+ years
20 days per year
PAID TIME OFF – Sick 10 days per full calendar year, each January 1st
New hires who start mid‐year will receive pro‐rated sick hours based on the number of months they will work in their first year. •Unpaid sick time at the end of each year will roll over into the employees “Banked Sick” account, up to 60 days
PAID TIME OFF ‐ BANKED SICK
Unpaid sick time at the end of the year will roll over into the employees “Banked Sick” account
• Able to accrue up to 60 days of Banked Sick
• Banked sick can be used for illnesses lasting more than 5 days
• Banked Sick is “giftable” and “receivable” to/from other employees
PAID HOLIDAYS
New Year’s Day Memorial Day
Kamehameha Day Independence Day Labor Day Thanksgiving Day
Day After Thanksgiving Day Christmas Day
Year‐End Holiday Week* (*Development offices are operated on a modified schedule between Christmas & New Years, based upon operational needs)
HAWAII LIFE FLIGHT
Interisland Air Medical Transportation ‘Ohana Plus Program
• The Hawaii Life Flight ‘Ohana Plus Program provides
financial peace of mind and no out-of-pocket costs
when taking a medically necessary flight with Hawaii
Life Flight from Kauai to Oahu.
• All insurance payments are applied, any remaining
co-payments and deductibles for the air transport is
waived.
• New enrollments occur in November.
Kauai Automated Fuel Network (KAFN) •Kauai Automated Fuel Network (KAFN) – fuel for your personal vehicles, at reduced company group prices. •Choice of 5 fueling sites available – Kapaa Industrial Park, Lihue Industrial Center, Puhi Industrial Park, Port Allen‐Eleele, and Kekaha. •Monthly payments are due in full and deducted from your paycheck at the end of the month, for the previous month’s consumption. •Available for gas, diesel and off‐road diesel.
Thank you for viewing the Employee Benefit
programs offered at Kukui`ula.
Should you join our team we believe that
you’ll see for yourself why our employees
express how much they value and
appreciate such an enhanced and generous
employee benefit program.