April 2013 Meeting Minutes FINAL

Transcription

MINUTES OF THE REGULAR & ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF
ROCHESTER-GENESEE REGIONAL TRANSPORTATION AUTHORITY
AND ITS SUBSIDIARIES
April 11, 2013
A. Roll Call and Determination of Quorum
The meeting was called to order by Chairman James Redmond who determined that a quorum
was present.
Present on Roll Call:




County of Monroe
County of Monroe
County of Monroe
City of Rochester
City of Rochester
City of Rochester
County of Genesee
County of Livingston
County of Orleans
County of Seneca
County of Wayne
County of Wyoming
Amalgamated Transit Union





Stephen Carl
James H. Redmond
Robert Fischer
Thomas R. Argust
Barbara Jones
Karen Pryor
Paul Battaglia
Milo I. Turner
Henry Smith
Edward W. White
Michael P. Jankowski
Frank Vitagliano
Francis Falzone
=
=
=
=
=
=
=
=
=
=
=
=
=
5.33 votes
5.33 votes
5.33 votes
2 votes
2 votes
2 votes
2 votes
2 votes
1 vote
1 vote
3 votes
1 vote
0 votes
Total Votes Possible
32
Total Votes Present
25
Votes Needed for Quorum 17
B. Adoption of the Agenda
On motion of Commissioner Smith, seconded by Commissioner Carl, the Agenda was
unanimously adopted.
C. Approval of Minutes
On motion of Commissioner Vitagliano, seconded by Commissioner White, the following
minutes were approved.



Regular Meeting Minutes of March 7, 2013
Governance Committee Meeting Minutes, March 7, 2013
Compensation Committee Meeting Minutes, March 20, 2013
1
D. CEO Report
Bill Carpenter, Chief Executive Officer, presented the monthly CEO Report as reflected in the
power point presentation, a copy of which shall be attached to these Minutes.




In response to a question from Commissioner Argust, John Bednarczyk responded that
yes we did know it was going to take five years to complete this project. There was an
evolution of building a foundation of systems in order to get to the point that we could
carry out this function.
In response to a question from Commissioner Fischer, Kirk Bethel responded that yes the
Transit Center will be incorporated into the system as some point. It’s still in the
planning stages.
In response to a question from Commissioner Vitagliano, Kirk Bethel responded that the
bus does not tell the driver where to park. In the morning we have a bus placer who will
instruct the driver what lane to park in. When the driver park in that lane, they have to
enter the lane information on the bus.
In response to a question from Commissioner Pryor, John Bednarczyk responded that we
have about 50% acceptance of the new system if not more. Everyone is very enthused
about the change.
On motion of Commissioner Smith, seconded by Commissioner Pryor, the CEO Report was
accepted by unanimous vote.
E. Financial Report
Scott Adair, Chief Financial Officer, presented the financial report, a copy of which shall be
attached to these Minutes.

In response to a question from Chairman Redmond, Scott Adair responded that the
primary driver for the fringe benefits savings of $134,000 was some of our health care
providers have changed what they offer in plans, and during the open enrollment period.
Yes we are on target for hitting our expected number of participants in the high deductible
health plan.
On motion of Commissioner White, seconded by Commissioner Argust, the Financial Report was
accepted by unanimous vote.
F. Proposed Resolutions
Resolution Authorizing Award of Contract for Brand Exploration and Related Services,
RGRTA 24-2013
2




In response to a question from Commissioner Pryor, Maryalice Keller responded that the
brand itself should be quite evergreen, and have quite a long shelf life. What will change is
the way you present it to the community. We will establish a brand and a brand promise
and that should remain the same.
In response to a question from Commissioner Fischer, Maryalice Keller responded that she
has not spoken with anyone from Monroe County to find out how successful their
rebranding was.
In response to a question from Commissioner Argust, Maryalice Keller responded that she
would absolutely expect that we would have a reporting mechanism to share our progress
with the commissioners, our insights, but more importantly to have some dialogue.
In response to a question from Commissioner White, Maryalice Keller responded that
Antithesis Advertising was in the middle for price and we looked at their track record
and we asked that they show us the process as well as the results. We also looked at
the skill and expertise of the agency as a whole, as well as the client team that we
would be working with. The cost that is built into the resolution really gets us through
the first three phases of the project. When we are ready to go more public later on in
the timetable, there will probably need to be a revisiting of financials.
RGRTA 24-2013: On motion of Commissioner Argust, seconded by Commissioner Carl, the
aforementioned Resolution, a copy of which shall be attached to these Minutes, was unanimously
approved.
G. Consent Resolutions
Resolution Authorizing the Declaration of Buses as Surplus, RGRTA 25-2013
RGRTA 25-2013: On motion of Commissioner White, seconded by Commissioner Turner, the
approved.
Resolution Authorizing RGRTA to enter into an Agreement with Popli Design Group for
Architectural and Engineering Services related to the 2013 Campus Improvement Project,
RGRTA 26-2013

In response to a question from Commissioner Argust, Mark Ballerstein responded that this
work would include renovations to the Operations Building, the acquisition and demolition
of the properties over on Chamberlain and the construction of a new parking lot for
employees. Popli will do the preliminary design and preparing the RFP for the
design/builder selection. Commissioner Argust also asked about involving stakeholders in
looking at the design. Mark Ballerstein responded that we have worked with Operations
staff, laying out what changes we would be doing and prioritizing the work. As we get
Popli Design Group on board we would restart that effort and probably go through that
process for the next four months. We have reached out to the property owners in the
neighborhood and on the 17th we have a meeting with the tenants.
3
RGRTA 26-2013: On motion of Commissioner Argust, seconded by Commissioner Pryor, the
approved.
Resolution Appointing Commissioner Smith to the Governance Committee, RGRTA 27-2013
RGRTA 27-2013: On motion of Commissioner Fischer, seconded by Commissioner Pryor, the
approved.
On Motion of Commissioner Smith, seconded by Commissioner Pryor, the Board went into
Executive Session to discuss Personnel issues.
On Motion of Commissioner White, seconded by Commissioner Smith, the Board came out
of Executive Session.
Resolution Authorizing Regional Transit Service, Inc. (“RTS”) to enter into a five-year
collective bargaining agreement with the Teamsters, Local 118 (“Teamsters”), RGRTA 282013
RGRTA 28-2013: On motion of Commissioner Carl, seconded by Commissioner Pryor, the
approved.
Resolution Ratifying the Recommendation of the Compensation Committee, RGRTA 29-2013
RGRTA 29-2013: On motion of Commissioner Turner, seconded by Commissioner Smith, the
approved.
H. Calendar
The Calendar was reviewed and no changes were noted.
I. Adjournment
There being no further matters on the adopted Agenda, the meeting was adjourned on motion of
Commissioner Vitagliano, seconded by Commissioner Carl.
4
CEO Report
Presented by: Bill Carpenter, CEO
Chief Executive Officer Report
 TOPS Highlight
 Project Highlight
 Miscellaneous
Record Setting On-Time Performance
 We continue to see improvements in our systems
that impact OTP.

On March 24th we set a new record at 96.66%
 Highest Day Recorded
 Sunday, March 31st
 96.9%
 Highest Month Recorded
 March 2013
 91.9%
Highest Months
93%
91.92%
92%
91.43%
91.08%
91.08%
91%
90.62%
90.09%
90%
89%
February '12
March '12
April '12
December '12
January '13
March '13
 TOPS Highlight
 Miscellaneous
John Bednarczyk, Fleet Systems
Engineer
Kirk Bethel, Project Manager
April 11, 2013
 Technology Initiatives Driving Excellence
 Began as a combined program of 14 technology initiatives
 2008-2010 – System Design and Technology Infrastructure Roll-out


Overall system design completed
Technology implemented:
 On the Bus
 In the Scheduling Department
 In Dispatch and Radio Control
 In the Maintenance Department
 2010-2012 – Customer-facing systems implemented


Advanced Traveler Information Systems (ATIS)
 Electronic Bus Stop Signs with Next Bus Information
 Where’s My Bus? (WMB)
 WMB on the Web – Notify Me
New Fareboxes and Fare Collection system
 2012-2013 – Closing the Loop on Automated Operations Management




Automated Operator check-in in Dispatch
Yard Management: “Where’s My Bus for Us”
Electronic Vehicle Inspection Reports – Second Quarter 2013
Operator tap-in on the bus – Third Quarter 2013
Kirk Bethel
Project Manager
 Yard Management is a software application that provides a
comprehensive view of all buses in the yard in real time
 Used to automatically assign buses to routes and Operators

Morning pullout (200 buses)
 Sophisticated algorithm that assigns buses based on:
 Bus placement
 Optimal bus series for each route
 Potential blocking conditions like garage support columns

Afternoon pullout (180 buses)
 Used by Dispatchers and Bus Placers to organize the yard and assign
buses and Operators to routes
 Fewer late pull-outs




Faster bus assignment to routes
Faster check-in of Operators at the Dispatch window
More accurate location of buses in the Yard
Fewer Bus Operators asking, “Where’s My Bus?”
 Put the right bus on the right route
 Maintenance personnel can quickly and easily locate buses scheduled
for maintenance and repairs
 More efficient bus placement in the yard for pull-outs
 Fuel savings and a positive environmental impact in the neighborhood
 2009: Design
 Unique system designed
and developed by ACS
and RGRTA
 2011: Testing
 2012: Implementation
 Go-Live: 2/21/2013
Final Steps
e -VIR
.
Single
Sign-On
Administrative, Teamsters and ATU employees working as a team!!!
 Individual recognition


John Bednarczyk, Fleet Systems Engineer
Bus Placers
 Jim LaClair
 Rob Letky

Dispatchers









Bob Cassavaw
Randy Jones
Steve Maclean
Peter McNaughton
Alvin Metcalf
Josh Ortiz
Mike Capadano, Director of Transit Operations
Rusty Korth, Director of Vehicle Maintenance
Jay Corey, Assistant Director of Vehicle Maintenance
John Bednarczyk
Fleet Systems Engineer
Yard Management System
Vehicle Assignment
Bus Operator
Route Assignment
System
(Trapeze OPS)
Operator w/ Assignment
Ve
Ma hicl
int e S
en eri
an es
ce
a
Sta nd
tus
Vehicle Assignment to
Route
Vehicle
Maintenance
System
(Asset Works)
Operator/Block Info
DISPATCH
Vehicle Assignment System
(Yard Management)
Bus
Scheduling
System
(Trapeze FX)
S
P
ck
o
l
B es
ule Seri
d
e
ch
err
ref
ed
Bus Number
Operator
Message
Bus Location
Performance
3:15 a.m.
3:50 a.m.
4:45 a.m.
5:30 a.m.
6:30 a.m.

“Under the bridge” wireless
detection of buses pulling in

Operators and Maintenance
personnel enter parked location
of bus

Yard Management builds
display

Dispatch uses Yard
Management to assign buses
for afternoon pull-out

160-180 buses pull out between
11:00 a.m. and 4:00 p.m.
The Go-Live on 2/21/2013 focused on automating the morning
and afternoon pullouts
Post Go-Live
 System stabilization nearing completion
 Automatic assignment algorithm has been optimized
 Operator check-in time at the Dispatch window has been minimized
 Parked Location entry has improved
 Expanding usage of the system to 24 hours per day, 7 days per week
 Acceptance of the new system continues to grow among Bus
Operators, Dispatchers and Maintenance personnel
 TOPS Highlight
 Miscellaneous
Reorganization Effective April 8th
• Daniele Coll-Gonzalez has been named Chief Operating Officer
• Maryalice Keller has been named Chief People & Brand Officer
• Their has been a reorganization to Lift Line and Regional Operations Management
• Joy Pacheco has been named VP of Lift Line
• Ray LeChase has been named Director of Regional Operations
• As part of this transition some other modifications were made to the organization.
WMB is Reintroduced
• March 15, 2013
St. Patrick’s Day Parade
RTS/RGRTA Employee Appreciation Day
 March 19, 2013
Transit Center: The Crane has arrived!!!
Miscellaneous










APTA Board Meeting in DC
APTA Legislative Conference
Orleans County Legislative Presentation
RBJ Best of the Web Awards Event
Customer Town Hall Meeting
Grants Review with FTA in NYC
Hosted RBA Coffee with the CEO
Hosted Eno Mid-Manager Training
Attended the Governor’s Budget Signing
Attended the UNICON Scholarship Luncheon
Financial Report
RGRTA - Consolidated Budget Status Report - FY 2012-2013
As of 2/28/13 - (In Thousands)
Budget
2012-13
Revenues
FYTD
2/28/2013
Projected
3/31/2013
Budget
Variance
Total Locally Generated
$
28,718 $
26,754 $
29,376 $
657
Total Government Subsidies
$
43,244 $
39,463 $
43,136 $
(108)
Mortgage Tax
$
$
8,024 $
1,174
Grand Total Revenue
$
78,812 $
73,744 $
80,535 $
1,723
Personnel
Salary & Wages
Fringe Benefits
Total Personnel
$
$
$
35,797 $
22,161 $
57,958 $
32,771 $
19,979 $
52,750 $
36,200 $
22,027 $
58,227 $
(403)
134
(269)
Non-Personnel
Services
Fuel/Lubricants
Parts
Other
Total Non-Personnel
$
$
$
$
$
4,356 $
7,570 $
3,178 $
6,600 $
21,704 $
3,265 $
7,149 $
2,381 $
5,022 $
17,818 $
3,835
7,846
2,808
5,937
20,426
$
$
$
$
$
520
(276)
370
663
1,277
Grand Total Expenses
$
79,662 $
70,568 $
78,654 $
1,009
Net Income/Deficit From Operations & Subsidies
$
(850) $
3,175 $
1,882 $
2,732
6,850
$
7,527
Expenses
BOARD OF COMMISSIONERS
AGENDA ITEM COVER SHEET
Board Meeting Date:
Presenter:
Subject:
Background:
April 11, 2013
Maryalice Keller
Authorizing the Award of a Contract for Brand Exploration and Related
Services
The Authority requires the services of a marketing firm which will
provide professional services including brand audit and assessment,
brand definition for the purpose of creating a new brand identity , and
the launching of this newly defined brand for the Authority.
A Request for Proposals (RFP) was issued, twenty-one (21) sets of the
RFP document were distributed to proposers, and ten (10) proposals
were received on February 8, 2013.
The following is a summary of proposals received:
1.) Antithesis Advertising, Rochester, NY
2.) Brand Cool, Rochester, NY
3.) Branditecture, San Francisco, CA
4.) Cult 360, New York City, NY
5.) Dixon Schwabl, Victor, NY
6.) Forward Branding, Webster, NY
7.) Illium, Bellevue, WA
8.) McDougall-Travers Collins, Rochester, NY
9.) Proof Integrated Communications, New York City, NY
10.) The Paige Group, Utica, NY
Based on a thorough evaluation of the proposals considering
qualifications of project team, firm’s experience, work approach and
cost, the Authority determined that Antithesis Advertising submitted a
responsive proposal that the Authority determined to be the most
favorable.
The contract price will be $312,600 for an initial term of two years with
the option for a one-year renewal. Hourly rates contained in
Attachment A of the resolution shall be fixed for two (2) years; any rate
increase(s) in an optional renewal year shall not exceed the Consumer
Price Index (all urban consumers) for the prior twelve month period at
the time of contract renewal.
Financial Impact:
Recommendation:
The Authority determined Antithesis Advertising to be a responsible
bidder.
RGRTA will enter into an agreement with Antithesis Advertising for an
amount not to exceed $312,600. In addition, RGRTA’s Chief Executive
Officer will be authorized to execute change order(s) in an amount not
to exceed $37,400, for additional services which may be needed as the
Project progresses. The total authorized amount for the contract is
$350,000. .
That the CEO be granted authority to enter into a contract with
Antithesis Advertising for brand exploration and related services. The
term of contract shall be for two (2) years with one optional one-year
renewal.
RESOLUTION: RGRTA 24-2013
AUTHORIZING THE AWARD OF A CONTRACT FOR BRAND EXPLORATION AND RELATED
SERVICES
WHEREAS, the Rochester-Genesee Regional Transportation Authority (the “Authority”) desires to engage
a professional marketing firm to provide brand exploration and related services; and
WHEREAS, under this contract the specified professional services will include brand audit and assessment,
brand definition, and the launch of the newly identified brand for the Authority and its subsidiaries; and
WHEREAS, the Authority sought proposals from qualified firms by issuing a Request for Proposals (RFP)
and publicly advertising for proposals in the New York State Contract Reporter on January 8, 2013 and the
Rochester Business Journal on January 11, 2013; and
WHEREAS, twenty-one (21) Request for Proposals packages were sent out and ten (10) proposals were
received and opened on February 8, 2013; and
WHEREAS, the Authority conducted a thorough evaluation of the proposals that were received and
concluded that Antithesis Advertising submitted a proposal that was responsive and was the most favorable
to the Authority; and
WHEREAS, Antithesis Advertising has proposed a contract for $312,600 with an initial two-year term,
with the option to renew for one additional year; and
WHEREAS, the Authority has determined that the Antithesis Advertising proposal is fair and reasonable;
and
WHEREAS, the Authority has determined that Antithesis Advertising is a responsible proposer.
NOW, THEREFORE BE IT RESOLVED that the Chief Executive Officer is authorized to enter into a
contract with Antithesis Advertising with an initial two-year term, in an amount not to exceed Three
Hundred Twelve Thousand and Six Hundred Dollars ($312,600) with an authorized contingency of
$37,400 for justified change orders, resulting in a total authorization of $350,000; and
BE IT FURTHER RESOLVED that the Chief Executive Officer is authorized to enter into up to one (1)
optional one-year renewal; and
BE IT FURTHER RESOLVED that the hourly rates contained in Attachment A are in effect for the initial
two (2) years and renewal rate increases shall not exceed the Consumer Price Index (all urban consumers);
and
BE IT FURTHER RESOLVED that the Chief Executive Officer and his designee are hereby authorized,
empowered and directed, for and on behalf of the Authority, to perform any and all actions and to execute
any and all documents on behalf of the Authority as they may deem necessary, appropriate or advisable to
carry out the intent and purposes of the foregoing resolution.
Page 2
CERTIFICATION
The undersigned hereby certifies that the above is an excerpt from the Minutes of a Regular Meeting of
the Rochester Genesee Regional Transportation Authority, which was held on April 11, 2013 and that the
Resolution is still in full force and effect.
____________________________
James H. Redmond, Chairman
Date: April 11, 2013
Rochester, New York
Attachment A
Hourly Rates for Brand Exploration and Related Services
Job Title
Account Supervisor
Clerical Staff
Copywriter
Creative Director
Field Survey Staff
Junior Art Director
Principle-in-Charge
Project Manager
Project Specialist
Senior Art Director
Senior Consultant
Hourly Rate
$ 125.00
$ 56.58
$ 125.00
$ 135.00
$ 46.56
$ 95.00
$ 390.69
$ 100.00 - $ 115.86
$ 72.75
$ 115.00
$ 167.05
Note: these hourly rates remain in effect for two (2) years from the contract commencement date.
Any increase for an optional renewal year shall not exceed the change in the Consumer Price
Index (all urban consumers) for the prior twelve (12) month period at the time of renewal.
Maryalice Keller
April 11, 2013
Our Promise to our Customers.
A brand position describes exactly
what we offer and what differentiates
us from others.


Brands are created by every employee
in every contact with every customer
every day.
Sustainable Growth.
A public transit service
that people can build their lives around.
“The preferred transportation choice.”
EVALUATE
DEFINE
• Quantitative
Research
• Brand Promise
• Develop Clear
Messaging
• Qualitative
Research
-
DECEMBER 2013
DRIVE
• Internal Focus
• Communications
Planning
• Develop
understanding
& commitment
• Brand
Personality
• Tag Line
• Naming
• Graphic
Identity
• SWOT Analysis
AUGUST 2013
IMPLEMENT
• Consumer &
Community
Campaign
• Create
alignment
-
SPRING 2014
• Initiatives to
drive ridership,
customer
satisfaction &
customer loyalty
-
2014-2015+





Rochester based; founded in 2007
Co-owners: Larry Kleehammer and Kent Joshpe
Five-member account team
Research partner: Clarion Research
Clients:
◦
◦
◦
◦
URMC
CooperVision
St. Ann’s Community
Harter Secrest & Emery

The Board Award a Contract with Antithesis
Advertising for Brand Exploration and
Related Services.
Board Meeting Date:
Presenter:
Subject:
Background:
Financial Impact:
Recommendation:
April 11, 2013
David Cook
Resolution Authorizing the Declaration of Buses as Surplus
The Authority periodically retires buses that are obsolete or not operable
and are no longer suitable or necessary for the provision of public
transportation services operated by the Authority. The buses
recommended for disposal are all in excess of twelve (12) years of age
and are being replaced with new equipment.
The Authority anticipates incidental revenue from the sale of the buses.
That the CEO be authorized to dispose of the buses listed in Attachment
A in accordance with the Authority’s Surplus Property Disposition
Policy and Procedures.
AUTHORIZING THE DECLARATION OF BUSES AS SURPLUS
WHEREAS, the Rochester Genesee Regional Transportation Authority (the “Authority”) periodically
disposes of buses that are obsolete or no longer operable; and
WHEREAS, the Authority has determined that the buses in Attachment A have reached the end of their
useful lives and are eligible for disposal; and
WHEREAS, the Authority has determined that the buses are no longer suitable or necessary for the
provision of services operated by the Authority and thus are deemed to be surplus.
NOW, THEREFORE BE IT RESOLVED, the buses listed in Attachment A are declared to be surplus; and
BE IT FURTHER RESOLVED, the listed buses shall be disposed of in accordance with the Authority’s
Surplus Property Disposition Policy and Procedures; and
BE IT FURTHER RESOLVED, that the Chief Executive Officer and his designee are hereby authorized,
carry out the intent and purposes of the foregoing resolution
CERTIFICATION
The undersigned hereby certifies that the above is an excerpt from the Minutes of a Regular Meeting of the
Rochester Genesee Regional Transportation Authority, which was held on April 11, 2013 and that the
_________________________________
Rochester, New York
ATTACHMENT A
Disposal Listing- RTS Buses for Board of Commissioners Meeting, April 11, 2013
Items
RTS Bus #1212
RTS Bus #1260
RTS Bus #1270
RTS Bus #105
RTS Bus #110
RTS Bus #112
RTS Bus #113
RTS Bus #115
Description
1999 New Flyer D 40LF
2000 New Flyer D 40LF
2000 New Flyer
2000 NAB 04012
2000 NAB 04012
2000 NAB 04012
2000 NAB 04012
2000 NAB 04012
Asset ID #
RV-BUS-00122
RV-BUS-00157
RV-BUS-00159
RV-BUS-00181
RV-BUS-00186
RV-BUS-00188
RV-BUS-00189
RV-BUS-00191
ROCHESTER GENESEE REGIONAL TRANSPORTATION AUTHORITY
Board Meeting Date:
Presenter:
Subject:
Background:
April 11, 2013
Mark Ballerstein
Resolution authorizing RGRTA to enter into an agreement with Popli
Design Group for architectural and engineering services related to the
2013 Campus Improvement Project.
The Authority received proposals from the following firms in
response to the Architectural and Engineering Services 2013 Campus
Improvement Project RFP:
1.) Bergmann Associates, Rochester, NY
2.) CHA, Rochester, NY
3.) Hunt Engineers, Architects & Land Surveyors, P.C.
Rochester, NY
4.) LaBella Associates, Rochester, NY
5.) O’Brien and Gere, Syracuse, NY
6.) Parrone Engineering, East Rochester, NY
7.) Passero Associates, Rochester, NY
8.) Popli Design Group, Penfield, NY
9.) QPK Design LLP, Syracuse, NY
10.) Stantec Consulting, Rochester, NY
11.) TY Lin International, Rochester, NY
Financial Impact:
Recommendation:
Proposals were rated using the federally-mandated “Brooks Method”
of qualifications-based vendor selection whereby the cost of the
design services were not considered in the selection process. After
rating the proposals and identifying the most qualified firm,
negotiations were successfully conducted with the highest rated
proposer, Popli Design Group.
RGRTA will enter into an agreement with Popli Design Group for an
amount not-to-exceed $338,000. In addition, RGRTA’s Chief
Executive Officer will be authorized to execute change order(s) in an
amount not to exceed $33,800 for additional architectural and
engineering services that may be needed as the Project progresses.
The total authorized amount for the contract is $371,800.
The CEO be granted authority to enter into an agreement with Popli
Design Group.
AUTHORIZING THE AWARD OF A CONTRACT FOR ARCHITECTURAL & ENGINEERING
SERVICES FOR THE 2013 CAMPUS IMPROVEMENT PROJECT
WHEREAS, the Rochester-Genesee Regional Transportation Authority (the “Authority”) desires to engage
a firm to provide Architectural and Engineering Services (A&E Services) for the 2013 Campus
Improvement Project; and
WHEREAS, professional services under this contract shall include preliminary engineering, development
of bridging documents, preparation of the Design Build Request for Proposals, consulting services during
the Design Build procurement process and services during the construction phase of the project; and
WHEREAS, the Authority sought proposals from qualified firms by issuing a Request for Proposals (RFP)
and publicly advertising for proposals in the New York State Contract Reporter on February 7, 2013 and
the Rochester Business Journal on February 8, 2013; and
WHEREAS, eleven (11) proposals were received and opened March 5, 2013; and
WHEREAS, the Authority conducted a thorough evaluation of the proposals that were received and
concluded that Popli Design Group submitted a proposal that was responsive and was the most favorable to
the Authority; and
WHEREAS, the Authority has determined that the proposal submitted by Popli Design Group is fair and
reasonable; and
WHEREAS, the Authority has determined that Popli Design Group is a responsible proposer.
NOW, THEREFORE BE IT RESOLVED that the Chief Executive Officer is authorized to enter into a
contract with Popli Design Group in an amount not to exceed Three Hundred Thirty-Eight Thousand
Dollars ($338,000) with an authorized contingency of $33,800 for justified change order(s) resulting in a
total authorization of $371,800; and
BE IT FURTHER RESOLVED that the contract duration shall be from contract execution through project
completion; and
BE IT FURTHER RESOLVED that the Chief Executive Officer and his designee are hereby authorized,
carry out the intent and purposes of the foregoing resolution.
Page 2
CERTIFICATION
the Rochester Genesee Regional Transportation Authority, which was held on April 11, 2013 and that the
____________________________
Rochester, New York
Board Meeting Date:
Presenter:
Subject:
April 11, 2013
Lisa Berrittella
Appointing Commissioner Smith as Member of the Governance Committee
Background:
Each member of a Board Committee is appointed for staggered three
year terms. Commissioner Henry Smith is proposed for appointment to
the Governance Committee for the term expiring March 31, 2015.
Financial Impact:
Recommendation:
None
That the Board appoint Commissioner Henry Smith as Member of the
Governance Committee and as suggested in the proposed Resolution.
APPOINTING COMMISSIONER SMITH TO THE GOVERNANCE COMMITTEE
BE IT RESOLVED THAT:
Commissioner Henry Smith is appointed to serve as a Member of the Governance Committee for
the term expiring on March 31, 2015.
and be it further
RESOLVED, that the Chairman, any duly-elected officer or the Chief Executive Officer of the
Authority is authorized to take any and all such further action as may be necessary to carry the foregoing
Resolutions into effect.
CERTIFICATION
The undersigned hereby certifies that the above is an excerpt from the Minutes of a Regular
Meeting of the Rochester-Genesee Regional Transportation Authority, which was held on April 11, 2013
and that the Resolution is still in full force and effect.
__________________________________
James Redmond, Chairman
Rochester, New York
ROCHESTER GENESEE REGIONAL TRANSPORTATION AUTHORITY
Board
Meeting April 11, 2013
Date:
Presenter:
Janet Snyder
Subject:
Resolution authorizing Regional Transit Service, Inc. (“RTS”) to enter into
a five-year collective bargaining agreement with the Teamsters, Local 118
(“Teamsters”).
Background:
The prior five-year contract expired on December 31, 2011, and the
Teamsters ratified this new agreement on March 28, 2013. The term of the
new agreement is January 1, 2012 through December 31, 2016.
Financial Impact:
Recommendation:
Key changes to the new agreement include a 2.0% wage increase for each
year of the contract for employees at top rate and a corresponding 3%
wage increase for employees in progression and new lower starting wage
rates for new employees. Cost sharing of medical insurance premiums
increases for all employees under this agreement. All bargaining unit
employees will be moved to the RTS Non-Union Supervisory Pension
Plan.
The ratification of this agreement by the Board will have no significant
financial impact on the consolidated Multi-Year Budget Projection
contained in the Comprehensive Plan.
The CEO be granted authority to enter into this agreement with the
Teamsters, Local 118.
RESOLUTION AUTHORIZING A COLLECTIVE BARGAINING AGREEMENT BETWEEN
REGIONAL TRANSIT SERVICE, INC. AND THE TEAMSTERS, LOCAL 118
WHEREAS, the Teamsters, Local 118 (the “Union”) is the exclusive bargaining agency for the
titles of the Teamster Regional Transit Service, Inc. Unit which includes the titles of full-time and parttime Road Supervisors, Dispatchers, Radio Controllers, Garage Supervisors, , Assistant Garage Supervisor, Service Writers; and
WHEREAS, the current contract between the Company and the Union expired on December 31, 2011; and
WHEREAS, the Company and the Union have reached a tentative agreement (the “Agreement”), subject
to the
approval of the Board of Commissioners and the Union membership, which Agreement includes the key
changes summarized on Attachment A; and
WHEREAS, the Union membership voted to approve the Agreement on March 28, 2013;
NOW, THEREFORE, BE IT RESOLVED, that the Chief Executive Officer and his designee are hereby
authorized, empowered and directed, for and on behalf of the Authority, to execute the Agreement and to
perform any and all actions and to execute any and all documents on behalf of the Authority as they may
deem necessary, appropriate or advisable to carry out this project.
CERTIFICATION
Rochester Genesee Regional Transportation Authority, which was held on April 11, 2013, and that the
___________________________________
Date:
April 11, 2013
Rochester, New York
ATTACHMENT A
Regional Transit Service, Inc. and
Teamsters, Local 118
Collective Bargaining Agreement
January 1, 2012 –December 31, 2016
Summary of Key Contract Provisions
Term of Agreement:
1/1/2012 – 12/31/2016 (5 years)
Health Insurance:
All current employees at the time of ratification of this Contract will have the option of enrolling
in either Simply Blue High Deductible Health Plan or the Simply Blue 25 Plan.
For Current Employees who choose to enroll in the Simply Blue High Deductible Plan the
Company shall contribute the same as non-union employees cost of the premium.
Effective with ratification of the Agreement, both full-time and part-time employees will
contribute toward the cost of health insurance on the Simply Blue 25 Plan as follows:
Employees will contribute:
Effective April 1, 2013 - 5% ;
Effective April 1, 2014 –7.5% ;
Effective April 1, 2015 – Same Monthly premium applicable to non-union employees in the
same non-HDHP plan.
Wage Increases:
Employees at top rate as of December 31, 2011 will receive an increase in wages as follows:
Effective January 1, 2012, a 2% wage increase ($31.21 top rate)
Effective January 1, 2015, a 2% wage increase ($33.12 top rate); and
Employees receiving less than top rate at time of ratification will receive an increase in wages as
follows:
Effective January 1, 2012, a 3.25% wage increase (not to exceed $31.21 top rate)
Effective January 1, 2015, a 3.0% wage increase (not to exceed $33.12 top rate); and
Assistant Garage Supervisors and Service Writers shall receive an increase in wages as follows:
Effective January 1, 2012, a 2% wage increase
All current employees will receive a retroactive payment for the differential in wages.
Pension
Effective upon ratification/approval of the Agreement all bargaining unit employees will
participate in (and if applicable, begin accruing service credit in) the RTS Non-Union
Supervisory Pension Plan.
Board Meeting Date:
Presenter:
Subject:
Background:
Financial Impact:
Recommendation:
April 11, 2013
Daniele Coll-Gonzalez
Resolution Ratifying the Recommendation of the Compensation
Committee
The Compensation Committee of the Board of Commissioners has
evaluated and proposed the compensation for the Chief Executive
Officer for fiscal year 2013-2014 and accordingly seeks the ratification
of the Board of Commissioners.
The ratification of this recommendation by the Board has no significant
impact on the fiscal year 2013-2014 Budget.
That the Board of Commissioners approves and ratifies the
recommendation of the Compensation Committee with regard to the
compensation of the Chief Executive Officer.
RESOLUTION RATIFYING THE RECOMMENDATION OF THE COMPENSATION
COMMITTEE
WHEREAS, the Compensation Committee has completed its Performance Appraisal of the Chief
Executive Officer (“CEO”) of the Rochester-Genesee Regional Transportation Authority (“RGRTA”)
pursuant to the CEO Performance Review and Compensation Policy, adopted by the Board of
Commissioners on February 7, 2013 pursuant to Resolution 5-2013; and
WHEREAS, the Compensation Committee has presented its findings and recommendation to the full
Board of Commissioners with regard to the compensation of the CEO for fiscal year 2013-2014; and
WHEREAS, the full Board has had the opportunity to discuss such recommendation with members of the
Compensation Committee.
NOW THEREFORE BE IT RESOLVED, that the recommendation of the Compensation Committee with
regard to CEO compensation for fiscal year 2013-2014 is ratified by the Board of Commissioners.
CERTIFICATION
the Rochester Genesee Regional Transportation Authority, which was held on April 11, 2013, and that the
____________________________
Rochester, New York

April 2013 Meeting Minutes FINAL

Transcription

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