event and race manual brands hatch 18 – 20
Transcription
event and race manual brands hatch 18 – 20
EVENT AND RACE MANUAL BRANDS HATCH 18 – 20 SEPTEMBER 2015 INDEX INTRODUCTION SCHEDULE BEFORE THE RACE: GRID COMPETITION PIT GARAGE ALLOCATION ADDITIONAL PURCHASES RACE WEEKEND: ARRIVAL (& EXIT) PARKING PREMIUM PADDOCK PARKING PASSES REGISTRATION PADDOCK ACCESS CAMPING FOOD AND CATERING PIT GARAGE USE BIKE RACKING RACE REFRESHMENT AND SERVICES SPORTS MASSAGE CIRCUIT FAMILIARISATION & BRIEFING START PROCEDURE DURING THE RACE: SAFETY TRANSITION RACES WITHIN THE RACE MEDICAL TIMING & NUMBERS EQUIPMENT LIGHTING INTERNET / WIFI SOCIAL MEDIA SOCIAL RULES & REGULATIONS TIPS “THE6” – SUNDAY 20 JUNE GO KART TRACK AND CHILDREN’S BIKE TESTING – SUNDAY 20 JUNE RECYCLING BIKES CONTACT VENUE MAP CIRCUIT OVERVIEW INTRODUCTION Revolve24 is a great challenge for anyone to undertake – whether you are entering as a soloist or in a team of eight. Some of you will be racing hard for the prizes on offer, whilst others will want to do as much as you can to raise awareness and funds for your charity. We want to create a great event for all involved – without creating a whole load of rules that get in the way of people’s enjoyment and fun. Provision has been made to cater for a large number of riders to be accommodated in and around the track and camping areas, please follow this guidance in the interests of everyone participating. Where we have created rules, mainly for on the track whilst racing, these are for the safety of all taking part. Guidance for the Pit Garages and off the track is to allow everyone to enjoy being at this fabulous venue and experience all it has to offer. Thanks in advance for your co-operation in helping us make this event a success – and hopefully a fixture in the racing calendar for years to come. With common sense, good humour and helpfulness all round we’re sure we’ll all enjoy a great weekend. We are all looking forward to seeing you very soon, Revolve24 Team FRIDAY 18 SEPTEMBER 18.00 18.30 19.00 – 21.00 19.00 – 21.00 20.00 22.00 22.30 SATURDAY 19 SEPTEMBER 07.00 – 10.00 08.00 08.00 08.00 – 13.00 10.00 – 12.00 11.00 11.00 – 14.00 13.00 – 14.00 13.00 13.00 14.00 14.00 14.15 14.30 14.50 15.00 18.00 – 21.00 22.30 Gates Open Pasta Party food served in the Kentagon (Early Bird Food Package) Registration opens in the Media Centre Pre-booked Premium Paddock Parking Access Showing of the Opening Match of the Rugby World Cup in the Kentagon England v Fiji Hosted by ex-England Rugby captain Phil de Glanville Pasta Party catering finishes Kentagon closes Breakfast served in the Kentagon (Early Bird Food Package) Gates Open Registration opens in the Media Centre (participants must register before they receive a pass to gain vehicular access to the Paddock for kit drop off in the garages) Vehicles with passes are permitted to enter the Paddock and garages for kit drop off Indy Track is open for Registered Riders (Warm Up / Bike Check) Race Village opens in the Paddock area Lunch served in the Kentagon (Fully Inclusive Packages) Track Orientation of Full GP Circuit Vehicle access to the Paddock and garages is closed – all vehicles to leave 24 hour Massage Zone opens in the garage area Registration Closes Track Orientation closes Team captains or team member to attend mandatory briefing - Garages 33 and 34 White Helmets Display Riders and Bikes into Grid Position 24 HOUR RACE STARTS! Supper served in the Kentagon (Fully Inclusive Packages and THE 6 Early Bird Packages) Kentagon and bar closed for the evening SUNDAY 20 SEPTEMBER 06.00 – 09.00 06.00 – 08.00 08.00 08.45 09.00 10.00 – 14.30 12.00 – 14.30 14.30 – 16.30 15.00 15.15 15.15 15.30 17.30 24 HOUR RACE Breakfast served in the Kentagon (Fully Inclusive Packages) “THE 6” Breakfast served in the Kentagon (Early Bird Packages) Registration opens in Garages 33 and 34 Registration closes Mandatory briefing by registration area “THE 6” RACE STARTS Lunch served in the Kentagon (Fully Inclusive Packages) Momento collection and timing chip return – Info Point END OF THE 24 HOUR RACE END OF “THE 6” Massage area is closed Prize-giving on Podium on the Start Line Vehicle access to the Paddock area is open for clearance of garages Revolve24 @ Brands Hatch is completed! where changes are unavoidable we will communicate these to you in as timely a manner as possible. DAWES CYCLES Children’s Bike Testing and Fun Duathalon Experience – Kart Track BEFORE THE RACE GRID COMPETITION Top 50 grid positions will be determined based on rankings on the Revolve24 App, these positions will be allocated based on rankings at 12.00 on Friday 11 September. To ensure you have the opportunity to get the best possible grid position make sure you download the app and upload your data into the Revolve24 App. More information on uploading the app can be found here: www.revolve24.com/race-app-faqs PIT GARAGE ALLOCATION Our Grid Competition winner will be rewarded with a guaranteed place in Pit Garage #1, the bragging rights that go with it and a Wahoo KICKR (Thanks Wahoo!). All other teams will be notified of their garage number upon registration at Brands Hatch. We would ask all riders to remember that you will be sharing your garage with other riders – sharing and co-operating with your fellow racers is all a part of the spirit of Revolve24 and this will make your pit garage experience a positive one. Pit Garages will be accessible from 08.00 on Saturday and only to participants and those people in possession of Event Passes (Competitors, Team Captains and Supporters or event staff and partners). Additional Supporters Passes are still available to purchase for £20, but are strictly limited in number, and can be bought by using the following link: www.myevents.active.com. Whilst only those described above will be able to enter the Pit Garages, all property left in the garages is done so at the owner’s responsibility. Revolve24 will not be liable for any loss or damage to personal equipment belonging to any individual attending the event. ADDITIONAL PURCHASES The following items can be purchased via the Active system up until 11 September, so if you wish to organise them please do so before that date: Friday Night Pasta Party & Saturday Morning Breakfast (£19.50) Race Food Package – Saturday Lunch and Dinner, Sunday Breakfast and Lunch (£55) Sports Massage (£15) Pre-erected Tents (from £50) Mattresses and Sleeping Bags (from £10) Supporters Passes allowing access to the garages to assist during the race (from £20) Paddock Car Parking (see notes below: £35 per Vehicle) All the above items can be purchased by using the following link: www.myevents.active.com. RACE WEEKEND ARRIVAL (& EXIT) Access and exit is only via the main Brands Hatch Entrance. The circuit is the busiest in Europe and the neighbours relish the “zero emission” weekends that the circuit provides during the year. We are fortunate to have one of these weekends and would love to make sure that we are welcomed back in future years. Please therefore be considerate to the neighbours when entering and exiting the circuit – avoiding temptation to drive like Lewis Hamilton when entering or leaving the circuit would be much appreciated! Depending on when you arrive you will be directed to either the short stay car park, where you can leave your car whilst you register or get some refreshments at the Kentagon café until registration opens, or to the Camp Site to unload and prepare your tents if you so wish and register later. We will be on hand to guide and answer any questions that you may have when you get to Brands Hatch. Signage and marshals will guide you to where you need to get to – the venue map (at the end of this manual) should allow you to orientate yourself prior to arriving. Nothing is too far away and can easily be reached within a 5 minute stroll. PARKING Parking is free at Revolve24 – this will primarily be located on the Upper Paddock area, unless you are directed to other places by our (friendly) stewards. Please park considerately to others so we can fit everyone in. PREMIUM PADDOCK PARKING PASSES If you’d like to get a little closer to the pits we have a limited number of Paddock Parking Passes available. With one of these you’ll be able to park your vehicle (Car, Winnebago or Motorhome) on the fence line behind the Pit Garages (50 yards from the Pits themselves) allowing you the benefits of leaving your kit, sleeping in your vehicle or holding your team meetings in your motorhome. Anyone with a vehicle 3.3m or above in height will need to inform Revolve24 upon booking – you will only be able to access the Paddock between 19.00 and 21.00 on Friday 18 September and 08.00 and 10.00 on Saturday 19 September. Other access times may be possible but will need co-ordinating with the race organisers. The Paddock Parking Passes will be sold on a first come, first served basis for £35 per vehicle through the Active registration site www.myevents.active.com REGISTRATION For the 24 hour race registration will take place in The Media Centre at the following times: Friday 18 September 19.00 - 21.00 Saturday 19 September 08.00 – 14.00 For Sunday’s 6 hour race, registration will take place in Garages 33 and 34: Sunday 20 September 07.00 – 08.15 For registration in both races you will need to: Present British Cycling Membership card / licence if you have one Bring Photographic Proof of Identity (e.g. Work ID, Driving Licence) – not required if you have BC membership card Sign Registration Document and Disclaimer Once registered you will be provided with: Individual Race number & pins Individual Timing Chip (please be aware that these must be returned upon completion of the race or you will be charged £75) Participant Wrist Band Your Team Pit Garage Number Race Goody Bag Any vouchers for pre-bought items (e.g. Food Packages / Sports Massage) If you are a team captain / leader you will also be provided with a “Slap Band” that will be your teams “Baton” to be used during the race (to be placed somewhere visible) PADDOCK ACCESS Vehicle Access to the Paddock Area will only be given to those vehicles displaying passes provided upon registration and will strictly be between the following times: 19.00 - 21.00 on Friday 18 September for those with Premium Paddock Passes. 08.00 - 13.00 on Saturday 19 September for all participants to drop kit off and park. Premium Parking Passes arriving on Saturday will also need to enter during these times. 15.30 - 17.30 on Sunday 20 September for all vehicles to collect kit from garages. We are unable to allow vehicles access outside of these hours. You will be able to access the Paddock area outside these times but this will be by foot / cycle via either the vehicle or pedestrian tunnels. Access for those with Paddock Parking Passes – we would also ask that when your vehicle is parked in its allotted space (given to you when entering the Paddock) it remains stationary until it is time to leave on Sunday afternoon. Please note that there are height restrictions on vehicles entering (3.3metres) and exiting (2.2metres) the paddock via the vehicle tunnels. For larger vehicles, access across the track itself will be at set times and by prior arrangement with the race organisers. Please note that if you have a vehicle above 3.3metres in height and have bought a Paddock pass once the race has started you will not be able to exit the Paddock for any reason until the race has finished. Under no circumstances are participants allowed to take their vehicle around the track; anyone doing so will be removed from the event immediately. CAMPING The campsite is conveniently located close to the Kentagon and is a maximum 5 minute stroll from the pit garages. If you have pre-booked a tent you will be told where it / they are, otherwise you will be guided to an area where you can pitch your tent. We’d encourage you to unload what you need to on your camping spot and then move your car to the main parking area. FOOD AND CATERING There are a number of options available for you over the course of the weekend – from pre-ordered meal packages to cooking your own food in the campsites (use of BBQs and Calor Gas Stoves is permitted) For those of you that have food included in your package, this will be available in the Kentagon Restaurant at the following times: Friday evening 18.30 – 21.30 hours (Early bird packages only) Saturday morning 07.00 – 10.00 hours (Early bird packages only) Saturday midday 11.00 – 14.00 hours (Fully inclusive packages and extra food packages only) Saturday evening 18.00 – 21.00 hours (Fully inclusive packages, extra food packages and THE 6 Early Birds only) Sunday morning 06.00 – 09.00 hours (Fully inclusive packages, extra food packages and THE 6 Early Birds only) Sunday midday 12.00 – 14.30 hours (Fully inclusive packages and extra food packages only) There will be food available outside these hours at your own cost from both the Kentagon and the Halewood Café in the Lower Paddock (The latter will be subject to demand – the focal point for refreshments will be the Kentagon). There will also be a coffee van serving freshly made coffee and an ice cream van available (it will be an Indian Summer...!). PIT GARAGE USE The Pit Garages are the nerve centre of the Revolve24 race weekend – where competitors aim to make last minute preparations for their stint on the track, check their bike is roadworthy and get ready for those all-important transitions. It’s important also to remember that during the course of the 24 hour period there will be times when the garages feel very busy and others when they are much quieter – experiencing the atmosphere they create in a race is an important part of the event. There is a great difference in needs and race strategy between the soloists entered and teams of eight; the former will be on the track alone but may have more helpers around them, whilst the latter may well be self-supporting and have no helpers. Once the race has started we’d anticipate that participants and supporters will not exclusively congregate in the pits – instead they will be sleeping in tents/RV’s/hotels, chilling out in the race lounge, eating or simply wandering the circuit watching the race. Riders are discouraged from sleeping (as opposed to taking a short nap) in the Pit Garages as there is not enough room to accommodate you all if you chose to do that. There are a wide range of options for getting rest during the race (all far more palatable than sleeping in noisy concrete garages) including Purchasing a Premium Paddock Pass, sleeping in the camp site or booking a room at the nearby Brands Hatch hotel. Fold up chairs to share between team members – however (obviously depending on team size) one each is not required, nor can they be accommodated. All garages will contain plenty of running water and power points. To make life easier you may consider bringing adaptors to make them go even further. We’ll be on hand to guide people as to what is reasonable – but please use a degree of common sense for the benefit of everyone. BIKE RACKING Ample bike racking will be provided immediately outside the pit garages. We would ask that participants make use of these facilities when not racing, rather than leave bikes in the pit garages. Where possible bike maintenance and warm up should also be done outside the garage itself. RACE REFRESHMENTS & SERVICES We will be allocating a number of Pit Garages to provide communal areas for refreshments, Bike Maintenance and Lubrication Services (thanks to Recycles and MucOff respectively!). Enjoy the facilities provided in these spaces – and also the opportunity to enjoy the banter with your competition! In providing tea and coffee from a central point and the ability to prepare or buy food from various places throughout the race there will be no need for participants to bring kettles, microwaves or any other form of electrical cooking device into the Pits. From a safety perspective it is also undesirable. SPORTS MASSAGE Sports Massages will be available in the Briefing Rooms close to Pit Garage Number 1. If you have not purchased a Sports Massage you can still do so for £15 by following link www.myevents.active.com. CIRCUIT FAMILIARISATION & BRIEFING Before any riders are allowed onto the circuit they must sign on and collect their rider pack. Rider numbers must be worn at all times when on the circuit. There will be an opportunity for all riders to familiarise themselves with the track prior to the race start. Make full use of this time as getting the right racing lines make a difference! Circuit familiarisation will not be possible for THE 6. The team captain, or other representative of each team, must attend the pre-race briefing being held at 14.15 on 19 September in Pit Garages 33 and 34. DURING THE RACE START PROCEDURE At the start of the race each team will designate one rider to start the race. The race will be on foot Le-Mans style, with grid positions determined by pre-event rankings as above. Each starting rider’s bike will be held by a team mate on the ‘far side’ of the circuit, ordered by team number from 1 upwards, with the rider standing on the opposite edge of the circuit. All bikes must be in position by 14.50 – please allow plenty of time to get into the correct order. In the spirit of the event please offer assistance to any soloists who do not have a supporter. THE 6 will start in the pit lane at 09.00 on Sunday 20 September with the first rider (in the case of the duos) already mounted for the start. Please note that the pit lane will be closed briefly for riders in the 24 while THE 6 is started. SAFETY Safety is something that we all need to play our part in so please ride with consideration for other riders around you at all times, especially when passing or being passed by other riders. As the event goes into the night tiredness will play an increasing part. We are all reliant on everyone to ensure an incident free event. Please ensure that your bikes and equipment (don’t forget your lights!) are in good condition and ready to go. We will have mechanical support on hand in the paddock for those annoying mishaps should you need them! Rider safety around the course is critically important for all Participants, we have therefore developed some specific regulations to address this: - Once on the course (including the pit lane) all riders must follow the course in the racing direction. Any rider incurring a mechanical issue along the course must either deal with this themselves on course, or complete the lap to receive assistance at their team pit or with the mechanical support located in the Paddock area. Only one rider per team is allowed on the course at a time during the race. Non racing riders MUST NOT ride on the course, including the pit lane, at any time. There are no short cuts permitted at any point (this includes putting your watch forward!). Please be respectful of the other riders on the track at all times giving other riders space. Riders should not ride erratically at any time - unnecessary and unpredictable changes in direction may lead to accidents. (This is no different to the rules that Lewis Hamilton has to obey!) When passing riders on the corners, the passing rider should take an outside line to pass the slower rider(s) (i.e. no undertaking is allowed). Under certain circumstances there may be a requirement to bring vehicles onto the circuit, for example to attend to a medical incident. Should this happen please move to the side of the track and allow the vehicle to pass you quickly and safely. TRANSITION The transition zone (pit lane) will be an important area, which at times may become very busy. In order to ensure that this remains safe for all riders we have 2 critical rules in place: - You CAN NOT record a fastest lap when you complete a lap into the pit lane There will be a strictly imposed speed limit in the pit lane (15mph / 24kph), a speed display will be prominently displayed and stop-go penalties may be applied for exceeding this speed limit. Transitions should take place on the right hand side of the pit lane, most likely in front of Riders Garages. Please pay attention to other riders through the pit lane. Pedestrians in this area must be vigilant to riders and ensure that if you are crossing the pit lane to the pit wall and edge of the main circuit that you do so with extreme care. Under no circumstances should riders ride against the flow of the circuit in the pit lane. This speed limit will not be in place for the start of THE 6. RACES WITHIN THE RACE In addition to the overall number of laps completed in 24 hour and 6 hour race, there are 2 additional competitions: KOM / QOM competitions for the fastest up the climb to Druids corner Fastest lap (timed at the start / finish line) The fastest times for each section can be recorded at any time during the event so we suggest you keep an eye on the times available through the Revolve24 app. MEDICAL The entire circuit is marshalled by experienced race marshals from Brands Hatch, all connected to the organisers via radio. Should you have an incident that requires medical attention if it is feasible please return to the paddock area where first aid provision will be available. For a more serious incident that requires attention on the track the marshals will radio for assistance. TIMING & NUMBERS Revolve24 uses the very best timing technology available, identical to that used in World Championships and Olympic Games and capable of accuracy to the thousandth of a second if required. Each rider will be issued a rider pack that will include a rider number, to be worn at all times on the lower back of the jersey, and a round red timing chip that is mounted securely to the fork blade as indicated below. If you require assistance with this our partners ReCycles will be happy to assist. Each of these chips is pre-allocated to you, and you must take great care not to get this mixed up with other riders. All timing chips MUST be returned following the race. From 14.30 on Sunday they can be exchanged for your race momento. Failure to return this chip will result in you incurring a charge of £75 – the actual cost of replacing each chip. Rider numbers will be composed of two components, the first part indicates the team number, and the second is your number within the team. Timing chip installation Rider numbers Our timing partner DB Max will provide live timing data to their website and the Revolve24 App, the link for their website can be found below and this data will also be available after the conclusion of the event. They will also provide a computer station for timing searches by name in the Media Centre. The live results can be found in the Revolve24 App by entering the Brands Hatch event and then clicking on the three circles on the far right of the index bar and then click results. Link for DBMax results: REVOLVE24 RACE RESULTS These live results will allow you to keep an eye on your own performance in the overall race, KOM/QOM and fastest lap, as well as the times of all other competitors, allowing you to change strategy as the race progresses. EQUIPMENT It is the responsibility of each rider to ensure that your bike is in suitable condition for the event, and that you have the relevant spares required to get you through the weekend. Only standard road / hybrid bikes are allowed to be used - disc brakes will be allowed. The use of triathlon style handlebars or disk wheels is prohibited. All riders must wear a certified hard shell helmet at all times. Any equipment that acts as an impediment to hearing or concentration is prohibited from use when riding on the track. This includes, but is not limited to, mobile telephones, personal stereos and MP3 players. Bike mounted still and video cameras are not permitted. No rider radio communications is permitted. Failure to comply with these regulations will result in exclusion. LIGHTING It is the Participant’s responsibility to provide a high powered working front and rear bicycle light for use in the dark, which provide the adequate light to both see the track in front of the bicycle and provide enough warning and visibility to Participants behind them. There will be no significant lighting anywhere on the circuit. It is the Participant’s responsibility to ensure the lights remain charged and switched on in the dark and at other times when the Event organiser deems it necessary. INTERNET / WIFI Wireless internet will be available in the Pit Garages and Paddock area – the code for access is “REVOLVE24”. SOCIAL MEDIA We’ll be very active during the weekend posting images, progress and quotes from riders and supporters in the race. To help spread the news of progress please follow us on our Twitter and Facebook accounts @Revolve24. SOCIAL! During the race we will be opening a Chill Out zone open only to riders, team managers and followers in the Media Centre – this area will give riders a place to relax and swap stories, offer great views of the battle on the track and will have TV screens for those of you interested in the Rugby World Cup! RULES AND REGULATIONS Our priority in delivering each Revolve24 Race is to ensure all riders have a safe and enjoyable experience whilst testing their physical and mental limits. In order to create the authentic race experience the Brands Hatch round of Revolve24 is registered with British Cycling and therefore follows the British Cycling rules which are available on their website, however as an Endurance relay event we have developed additional rules and guidance that can be found here: http://revolve24.com/race-rules. Any riders failing to comply with these regulations may face immediate disqualification of the entire team. This Race Manual is designed to provide the information you need for the weekend however please also ensure that all participants are aware of the full event regulations. TIPS Revolve24 offers an excellent traffic free environment for cycling with a fantastic smooth surface which will make for some fast racing. It also includes some steep climbs and fast descents. We anticipate a wide range of abilities in the event so we thought a few tips may prove invaluable for you: - Take your time to get to know the circuit and corners, not rushing the corners until you have a good understanding of the line to take Give one another space Pass and be passed safely No unpredictable change of direction Eat and drink on flat sections and away from corners, better still focus on this in your downtime Carry your own spares to get you back to the pits British Cycling have some excellent resources online and we’d recommend taking a look: Race Smart - https://www.britishcycling.org.uk/knowledge/skills/road-racesmart Sportive tips - https://www.britishcycling.org.uk/knowledge/skills/sportives-ridesmart/article/izn20141017-Sportive-A-Guide-to-Sportive-Etiquette-0 “THE 6”- SUNDAY 20 JUNE We had lots of feedback that people wanted to experience Brands Hatch but weren’t ready for a 24 hour challenge, so to accommodate this we launched THE 6. Starting at 09.00 on 20 September THE 6 is a race for soloists and duos that will finish at the same time as the main 24 hour race. Some of our 24 hour riders have friends entering THE 6 to act as a pair of fresh legs on the track to give them a boost and help set a sprightly pace at this late stage of the 24 Hours! GO KART TRACK AND CHILDREN’S BIKE TESTING On Sunday 20 September, The British Triathalon Trust (www.britishtriathalontrust.org) will be offering children of all ages the chance to test their skills around the Go Kart track (found next to the Kentagon café). With bikes kindly loaned by Dawes Cycles (www.dawescycles.com) they will be able to get some expert coaching, try out bikes and also have fun races to see how well they do running and cycling round the track. Entry is free – so please bring along your young ones for a go if you wish. RECYCLING BIKES We are really fortunate to be supported by Recycles, a social enterprise based in Swindon that offers homeless people the chance to start afresh through learning how to renovate and repair bikes which are then sold or rented out. They will be providing all participants with mechanical support throughout the weekend – as service for which we’re very grateful. Their efforts depend on them getting numbers of recycled bikes – the more the better. None of the bikes (or their materials) go to waste – what they can’t use gets recycled rather than thrown away. We’d like to show our thanks to them by encouraging everyone to bring along their old, unwanted or unloved bikes along to Brands Hatch. We all have bikes that we don’t use, or that our children have grown out of. Please bring yours along to the event – free up some space in your garage or shed and help some great folk! Many Thanks CONTACTS Any queries in advance of the event please email us at [email protected] During the event Event phone – 07547 248 178 Our Information desk will be open in the reception area at the bottom of the control tower as much as possible. In the event of it not being manned a sign will be placed indicating when it next will be – or the event phone can be called to get hold of the organisers. BRANDS HATCH VENUE MAP BRANDS HATCH CIRCUIT MAP