County Board Packets

Transcription

County Board Packets
Packet
Packe
January 2001
COUNTY BOARD MEETING
January 17, 2001
7:30 p.m.
TABLE OF CONTENTS
Section A.
Planning and Regulations Committee
A - 1.) Ordinance 2001-03: Greenwood Cemetery Association Special Use
Section B.
Public Infrastructure and Development Committee
B - 1.) Resolution: 2001 General County Letting
B - 2.) Resolution: Bid Award for a 1998 or newer 4x4 Plow Truck
B - 3.) Resolution: I.D.O.T. Policy - Reappointment of the County Engineer
B - 4.) Resolution: Supporting the Improvement to the Route 64 and Route 23 Intersection
B - 5.) Ordinance 2001-04: No Parking on Shabbona Road
Section C.
This Section Omitted
Section D.
Section E.
Administrative Services Committee
E - 1.) Resolution: Treasurer=s Authorized Depositories
E - 2.) Resolution: Amendment to the E-Mail Policy
E - 3.) Resolution: Amendment to the Flex Spending Plan
E - 4.) Claims
E - 5.) Reports of County Officials
a.)
Cash & Investments in County Banks for December 2000
b.)
Planning & Regulations Building Report for December 2000 (attached to
the Planning & Regulations Minutes)
c.)
Nursing Home Admission & Discharge Report for December 2000
Section F.
Section G.
Section H.
Standing Committees Minutes
Section I.
Forest Preserve District
I - 1.) Claims
s:bdagendatableofcontents.wpd
COUNTY BOARD COMMITTEE AGENDAS
January 15 - 18, 2001
MONDAY - 01/15/01
MARTIN LUTHER
KING==S
BIRTHDAY!
COUNTY OFFICES
CLOSED
TUESDAY - 01/16/01
Forest Preserve
6:00P.M.
1. Roll Call
2. Approval of the Minutes
3. Approval of the Agenda
4. General Discussion
EXECUTIVE SESSION:
5. Land Acquisition
6. Adjournment
LOCATION: Chief Shabbona
Forest Preserve
Shelter #3
Food and Refreshments will be
served.
WEDNESDAY - 01/17/01
DeKalb County Rehab & Nursing
Center Operating Board
7:00a.m.
LOCATION: Multi-Purpose Room
@ the Nursing Home
______________________________
Public Infrastructure &
Development
7:00P.M.
**SPECIAL MEETING**
1. No Parking On Shabbona Road
LOCATION: Co. Courthouse
Ante Room off of 1st Floor
Courtroom
______________________________
County Board Meeting
7:30P.M.
LOCATION: Co. Courthouse
1st Floor Courtroom
THURSDAY - 01/18/01
DEKALB COUNTY BOARD COMMITTEE CALENDAR
FEBRUARY, 2001
****UPDATED****
SUNDAY
4
MONDAY
5
Public Services
6:30P.M.
TUESDAY
THURSDAY
FRIDAY
SATURDAY
1
2
3
8
9
10
14
15
16
17
20 Forest Preserve
6:00P.M.
21 County Board
Meeting
7:30P.M.
22
23
24
27
28
6
WEDNESDAY
7 Administrative
Services
*7:00P.M.*
Public
Infrastructure &
Development
7:00P.M.
*Please note the new
change in the time.*
11
13
12
Lincoln==s
Birthday
Executive
7:00P.M.
COUNTY OFFICES
CLOSED
18
19
Washington==s
Birthday
COUNTY OFFICES
CLOSED
25
26
Public Policy
**6:30P.M.**
**Please note the
change in the time for
this meeting.**
Planning &
Regulations
7:30P.M.
**County Board
Workshop**
8:30a.m.-12:00noon
@ Russell Woods Natural Resource
Center - Genoa, IL
SECTION A.
PLANNING & REGULATIONS
COMMITTEE
STATE OF ILLINOIS
COUNTY OF DEKALB
)
)SS
)
ORDINANCE 2001-03
AN ORDINANCE AMENDING A SPECIAL USE PERMIT
FOR THE GREENWOOD CEMETERY
ON PROPERTY LOCATED ON THE WEST SIDE OF SOMONAUK ROAD
IN SQUAW GROVE TOWNSHIP
WHEREAS, the Greenwood Cemetery Association has filed an application for an
Amendment to a Special Use Permit to permit an expansion of the area of the cemetery by
adding a 2.4-acre parcel, adjacent to the west side of the cemetery, which is located on the west
side of Somonauk Road, approximately 3,100 feet south of Burlington Northern Railroad
crossing in Squaw Grove Township, and the area to be added to the cemetery is legally described
as shown in Exhibit A, attached hereto; and
WHEREAS, following due and proper notice by publication in the Daily Chronicle not
less than fifteen (15) nor more than thirty (30) days prior thereto, and by mailing notice to all
owners of property abutting the subject property at least ten (10) days prior thereto, the DeKalb
County Hearing Officer conducted a public hearing on November 30, 2000, at which the
petitioners presented evidence, testimony, and exhibits in support of the requested Amendment to
the Special Use Permit, and no persons testified in favor and none in opposition thereto; and
WHEREAS, based on the evidence, testimony and exhibits, the Hearing Officer has made
his findings of fact and recommended that the Amendment to the Special Use Permit be granted,
as set forth in the Findings of Fact and Recommendation of the DeKalb County Hearing Officer,
dated November 30, 2000, a copy of which is appended hereto as Exhibit "B"; and
WHEREAS, the Planning and Regulations Committee of the DeKalb County Board has
reviewed the exhibits presented at the afore stated public hearing and has considered the findings
of fact and recommendations of the Hearing Officer, and has forwarded to the DeKalb County
Board a recommendation of approval of an ordinance to grant the Amendment to the Special Use
Permit; and
WHEREAS, the DeKalb County Board has considered the recommendation of the
Planning and Regulations Committee and the findings of fact and recommendation of the
Hearing Officer, and the DeKalb County Board has determined that granting the Amendment to
the Special Use Permit to allow the expansion of the cemetery on to the subject property is
consistent with the requirements established by Section 9.01.B.3. of the DeKalb County Zoning
Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNTY BOARD OF DEKALB
1
COUNTY, ILLINOIS, as follows:
SECTION ONE: The Findings of Fact and Recommendation of the DeKalb County
Hearing Officer, Exhibit "B" attached hereto, is hereby accepted, and the findings of fact set forth
therein are hereby adopted as the findings of fact and conclusions of the DeKalb County Board.
SECTION TWO: Based on the findings of fact of the Hearing Officer, an Amendment to
the Special Use Permit previously granted to the Greenwood Cemetery is hereby approved to
allow the expansion of the cemetery on to a 2.4-acre parcel adjacent to the west side of the
cemetery and legally described in Exhibit A attached hereto.
SECTION THREE: This Ordinance shall be in full force and effect upon its adoption by
the County Board of DeKalb County, Illinois.
PASSED BY THE COUNTY BOARD THIS 17TH DAY OF JANUARY, 2001, A.D.
Chairman, DeKalb County Board
ATTEST:
County Clerk
2
Exhibit A
Legal Description of Subject Property
THAT PART OF THE NORTHWEST QUARTER OF SECTION 22, TOWNSHIP 38 NORTH,
RANGE 5 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF SAID NORTHWEST QUARTER:
THENCE SOUTHERLY ALONG THE EAST LINE OF SAID NORTHWEST QUARTER,
1519.86 FEET; THENCE WESTERLY, AT AN ANGLE OF 91E 03'03", MEASURED
COUNTER-CLOCKWISE FROM THE LAST DESCRIBED COURSE, 1324.60 FEET;
THENCE NORTHERLY, AT AN ANGLE OF 89E 19'12", MEASURED CLOCKWISE FROM
THE LAST DESCRIBED COURSE, 203.93 FEET; THENCE WESTERLY, AT AN ANGLE
OF 89E 06'26" MEASURED CLOCKWISE FROM THE LAST DESCRIBED COURSE, 515.98
FEET TO A POINT OF BEGINNING; THENCE CONTINUING WESTERLY ALONG THE
LAST DESCRIBED COURSE, 200.00 FEET; THENCE SOUTHERLY, AT AN ANGLE OF
92E 22'08" MEASURED CLOCKWISE FROM THE LAST DESCRIBED COURSE, 528.49
FEET THENCE, EASTERLY, AT AN ANGLE OF 86E 43'58" MEASURED CLOCKWISE
FROM THE LAST DESCRIBED COURSE, 200.00 FEET; THENCE NORTHERLY, AT AN
ANGLE OF 93E 17'03" MEASURED CLOCKWISE FROM THE LAST DESCRIBED
COURSE, 525.36 FEET TO THE POINT OF BEGINNING, CONTAINING 2.416 ACRES,
ALL IN SQUAW GROVE TOWNSHIP, DEKALB COUNTY, ILLINOIS.
P.I.N.: 15-22-100-008.
3
DE KALB COUNTY
PLANNING/ZONING/BUILDING DEPARTMENT
110 E. Sycamore
Sycamore, IL 60178-1497
(815) 895-7188
FAX: (815) 895-1669
MEMORANDUM
TO:
Planning and Regulations Committee
FROM:
Paul R. Miller, AICP
Planning Director
DATE:
December 13, 2000
SUBJECT:
Greenwood Cemetery Amendment to Special Use
Petition SQ-00-24
TheThe Greenwood CemeteryThe Greenwood Cemetery Association hasThe Greenwood Cemetery Association has
toto allow for to allow for the expansionto allow for the expansion of Greenwood Cemetery. The cemetery is l
SomonaukSomonauk Road, approximatelySomonauk Road, approximately 3,100 feet south of the BurlingtonSom
SqSquawSquaw Grove Township. The property is zoned A-1, Agricultural, with a Special Squaw Grove Tow
allowallow for the operation of a cemetery. The proposal wouldallow for the operation of a cemetery. The propos
the cemetery.
DeKalbDeKalb County Hearing Officer Dave Dockus conducted a public hearing on the request on
NovemberNovember 30, 2000. November 30, 2000. The petitioner presented evidence and testimony inNovemb
Amendment. No members of the public spoke at the hearing.
TheThe Hearing Officer has forwarded his Report and Recommendation, andThe Hearing Officer has forwarded h
thethe Amendment to the Special Use. The Planning anthe Amendment to the Special Use. The Planning
considerconsider the application and the recommendation of consider the application and the recomm
recommendationrecommendation to the full County Board for action by ordinance. The Committee mayrecommend
approval, approval with conditions, or denial of the request.
cc:
Greenwood Cemetery Association
PRM:prm
C:\WINDOWS\TEMP\GreenwoodCem.SQ-00-24.wpd
SECTION B.
PUBLIC INFRASTRUCTURE &
DEVELOPMENT
COMMITTEE
PLANNING AND REGULATIONS COMMITTEE
MEETING MINUTES
January 24, 2001
The Planning and Regulations Committee of the DeKalb County Board met on January 24, 2001 at
7:30 p.m. in the DeKalb County Administration Building, Conference Room East. In attendance
were Committee Members Robert Hutcheson, Marlene Allen, James Barr, Howard Lyle, Clifford
Simonson, Thomas Smith, Roger Steimel, and Veronica Casella, and County staff Paul Miller and
Marcellus Anderson. Audience members included Richard Schmack, Greg Milburg, Albert and
Elwanda Ebel, and Diane Strand.
APPROVAL OF MINUTES
Mrs. Allen moved to approve the minutes of the December 27, 2001 meeting of the Planning and
Regulations Committee, seconded by Mr. Lyle, and the motion carried unanimously.
APPROVAL OF AGENDA
Mr. Smith moved to approve the agenda, seconded by Mrs. Allen, and the motion carried
unanimously.
INTERIM SPECIAL USE - - Request of Albert and Elwanda Ebel for an Interim Special Use
to allow a self-storage business on property at 34621 New Lebanon Road in Genoa Township,
Petition GE-00-25
Mr. Miller stated that an Interim Special Use may be sought to use land or existing buildings that are
not currently in use. Interim Special Uses are intended to be for a short period of time until a
permanent permitted or special use can be obtained for the property. The petitioners have requested
permission to use a portion of their property at 34621 New Lebanon Road, Genoa Township, for
commercial storage units for personal property in three existing buildings, and an exterior, concrete
are for storage of privately-owned recreational vehicles (RV=s). The 6.48-acre parcel is zoned A-1,
Agricultural District.
Mr. Miller said that no one spoke at the hearing for or against the petition. The Hearing Officer
recommended approval only of use of the three existing buildings self-storage space, and no new
buildings be allowed to be built on the property for the storage use. He added that his
recommendation is for two (2) years instead of seven (7) years as requested by the petitioners.
Finally, the Hearing Officer recommended that the request for the outside storage be denied.
Mr. Hutcheson asked for discussion from the Committee. He noted that Committee members had
received a letter from the petitioner=s attorney, Mr. Schmack, requesting that the petition be returned
for further hearing by the Hearing Officer. In the letter, it was indicated that the petitioners would
like to present the idea of screening the outside storage of RV=s by erecting a fence along the south
property line, and then demonstrating with photos that the RV=s would not be visually offensive. Mr.
Hutcheson indicated that the Committee should discuss or ask questions related to the petition as
heard by the Hearing Officer first, but then could subsequently decide whether or not the letter
contain sufficient reason to refer the matter back to the Hearing Officer. Mr. Hutcheson then stated
that the Ebel=s request for using their property for self-storage may be the first such request, but there
are other property owners who would like to do the same thing who are waiting to see the outcome of
the Ebel=s petition. He noted that the decision will set a precedent.
Mr. Miller suggested that, if the Committee decides to forward the matter to the County Board rather
than refer it back to the Hearing Officer for further review, the Committee should restrict it=s reasons
to items set forth in the Hearing Officer=s report rather than the letter received subsequently from the
petitioner. However, there is nothing that precludes the Committee from discussing the merits of the
request to return the matter to the Hearing Officer.
Mr. Steimel asked what is the ceiling clearance to the barn. Mr. Ebel said that it was eight (8) feet.
Mrs. Allen asked what would be stored. Mr. Miller pointed out that the request is to allow people to
rent storage space where any personal property could be stored inside the buildings. The outside
storage would be for RV=s.
Mr. Lyle asked if he understood that inside storage is the subject of the discussion. Mr. Hutcheson
answered both the inside and outside storage proposals are under consideration, but noted that the
Hearing Officer recommended that only the inside storage be approved. The Committee should
decide whether it wants to go along with the recommendation of the Hearing Officer.
Mr. Steimel asked what would be the procedure if the matter is referred back to the Hearing Officer.
Mr. Miller answered that the petition can go back to the Hearing Officer without a public notice in
the newspaper, since it would be the continuation of a process that has already included public
notification, but that staff would notify the surrounding property owners.
Mr. Lyle asked what would be the height of the proposed fence? Mr. Schmack answered that details
would be discussed before the Hearing Officer if the matter is referred back.
Mr. Hutcheson said that he would be opposed to RV=s being stored outside, but would be okay with
the proposed inside storage. He said that he would not like to see a trend of outside storage in the
rural portions of the County.
Mr. Simonson quoted the Staff Report to Committee, and noted that commercial use in agricultural
zoning is not consistent with the Comprehensive Plan. He stated that the increased traffic would be a
problem, that only the petitioner would benefit, and the use would not enhance the surrounding area.
He said that he would worry about the domino effect. He felt it would be difficult to monitor
activities if the use were approved. Mr. Simonson said that barns are for agricultural use and add to
the County=s landscape, but not storage facilities.
Mrs. Casella said that she did not think RV=s should be allowed to be stored outside because the
County has had problems with that before, and she agreed that they would detract from the
appearance of the area. She was not sure about storage inside the farm buildings and expressed
mixed feelings. She stated that she understood the petitioners= economic need, but was not sure about
the commercial use being allowed in agricultural district. Mr. Lyle agreed.
Mr. Miller suggested that, when the Committee has discussed the request to return the matter to the
Hearing Officer, a motion might be in order to establish a record of the Committee=s decision.
Mrs. Casella moved to send the petition back to the Hearing Officer, seconded by Mrs. Allen. The
motion carried on a vote of five (5) yes and three (3) no. Mrs. Casella said that the Committee
should give the petitioners every opportunity to prove their case. Mr. Simonson said that he thought
it was a waste of the Hearing Officer=s time.
ADJOURNMENT
Mrs. Casella moved to adjourn, seconded by Mrs. Allen, and the motion carried unanimously.
RESPECTFULLY SUBMITTED,
Robert Hutcheson
Planning and Regulations Committee Chairman
P:\Zoning\P&RCommittee\Minutes\2001Minutes\P&RJan.01.wpd
DEKALB COUNTY PLANNING DEPARTMENT - REPORT OF CONSTRUCTION TO DATE
FISCAL YEAR 2001
MONTH OF DECEMBER
RESIDENTIAL--NEW
CONSTRUCTION
JURISDICTION
# OF
PRMTS
P F
RESIDENTIAL/AG
ALTERATIONS
VALUE OF
CONST
AFTON TWP
CLINTON TWP
CORTLAND TWP
DEKALB TWP
FRANKLIN TWP
GENOA TWP
KINGSTON TWP
MALTA TWP
MAYFIELD TWP
MILAN TWP
PAW PAW TWP
PIERCE TWP
SANDWICH TWP
SHABBONA TWP
SOMONAUK TWP
SO GROVE TWP
SQ GROVE TWP
SYCAMORE TWP
VICTOR TWP
TOTALS
# OF
PRMTS
P
F
VALUE OF
CONST
COMM/INDUSTRIAL
NEW & ALTERATION
# OF
VALUE OF
PRMTS
CONST
1
1
0
VALUE OF CONSTRUCTION:
DECEMBER 2001
$0
$118,475
1
$500
1
$22,000
3
# OF
PRMTS
VALUE OF
CONST
OTHER
ACCESSORY
# OF
PRMTS
P
F
VALUE OF
CONST
$5,275
$300
1
0
COMM/INDUSTRIAL
ACCESSORY
0
$22,800
2
1
1
$10,400
1
1
$5,000
2
2
$15,400
$75,000
$80,275
0
$0
VALUE OF CONSTRUCTION DECEMBER 00:
$930,100
CUMMULATIVE TOTALS THRU DECEMBER, FY 2001
$118,475
PERMITS ISSUED:
7
FARM :
2
FEES RECEIVED:
P = TOTAL PERMITS
F = NO. THAT ARE FARM PERMITS
$958
CUMMULATIVE TOTALS THRU DECEMBER, FY 00:
PERMITS ISSUED:
FARM:
FEES RECEIVED:
$930,100
18
7
$2,354
SECTION B.
PUBLIC INFRASTRUCTURE &
DEVELOPMENT
COMMITTEE
RESOLUTION
WHEREAS, quotes have been invited for the County of DeKalb for the
provision of certain, specified materials,
and
WHEREAS, the following vendors have submitted bids meeting
specifications:
Elmer Larson, LLC of Sycamore, Illinois:
Agg.Surf.Cse.,Ty B CA-6 (Cr.Stone)
Agg.Surf.Cse.,Ty B CA-6 (Gravel)
Seal Coat Agg., CA-16 (Chips)
Seal Coat Agg., CA-16 (Pea Gravel)
Ice Control Abrasives
Porous Granular Backfill
$
$
$
$
$
$
Macklin Incorporated of Rochelle, Illinois:
Seal Coat Agg. CA-16 (Chips)
$ 4.00/ton
$ 5.25/ton
$ 4.85/ton
Charles F. Lee & Sons of Kirkland, Illinois:
Agg.Surf.Cse.,Ty B CA-6 (Gravel)
Seal Coat Agg.CA-16 (Chips)
Seal Coat Agg.CA-16 (Pea Gravel)
Bituminous Patching Mixture
Bit.Mixture Complete
$ 4.20/ton
$ 3.00/ton
$ 6.20/ton
$ 7.20/ton
$ 7.20/ton
$ 6.20/ton
$32.00/ton
$30.00/ton
Curran Contracting Company of DeKalb, Illinois:
Bituminous Matls. (Prime Coat)
Bituminous Matls. (Seal Coat) HFE-150
Bituminous Matls. (Seal Coat) AC 2.5
UPM Patch Mix
$ 1.30/gal.
$ 1.05/gal.
$ 1.05/gal.
$27.00/ton
$78.00/ton
Vulcan Materials of Lombard, IL:
Agg.Surf.Cse.,Ty B-CA-6 (Cr.Stone)
Seal Coat Agg.CA-16(Chips)
$ 3.85/ton
$ 6.50/ton
$ 6.00/ton
Rockford Blacktop, Inc. of Loves Park, IL:
Agg.Surf.Cse., Ty B(CA-6) (Cr.Stone)
Seal Ct.Agg.CA-16(Chips)
Seal Ct.Agg.CA-16 (Pea Gravel)
$
$
$
$
$
4.65/ton
4.65/ton
7.25/ton
6.70/ton
7.60/ton
6.75/ton
4.35/ton
6.20/ton
6.00/ton
6.60/ton
4.90/ton
Feltes Sand and Gravel of Elburn, IL:
Agg.Surf.Cse.,Ty B(CA-6) Gravel
Seal Ct.Agg.,CA-16(Pea Gravel)
Peter Baker & Son of Lake Bluff, IL:
Sicalco, Ltd. of Alsip, IL:
Liq.Calcium Chloride
$ 6.10/ton
$ 5.30/ton
$ 5.30/ton
$23.70/ton
$165.83/fl.ton
NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it
does approve awards to the companies named hereinabove for the provision
of certain, specified maintenance materials to the County of DeKalb and
its several road districts.
PASSED AT SYCAMORE, ILLINOIS THIS 17TH DAY OF JANUARY, 2001 A.D.
_____________________________________
ATTEST:
_______________________________
County Clerk
RESOLUTION
WHEREAS, bids have been invited by the County of DeKalb for the provision of one
1998 or newer 4x4 tandem truck as specified, and
WHEREAS, Temco of Aurora, Illinois has submitted the low bid, meeting specifications,
for the provision of said item;
NOW THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does
approve an award in the low bid submitted by the aforementioned dealer for the provision of the specified
piece of equipment.
TEMCO:
A) Provision of a 1998 4X4 tandem truck as specified in the amount of one hundred eleven
thousand five hundred dollars and no cents ($111,500.00)
PASSED BY THE DEKALB COUNTY BOARD ON THE 17TH DAY OF JANUARY, 2001. A.D.
ATTEST:
County Clerk
Illinois Department
Of Transportation
Resolution Requesting Consent of the Department of Transportation to the
Reappointment of the Incumbent as County Engineer
WHEREAS, on
DeKalb
June 24, 2001
, a vacancy will exist in the office of County Engineer of
County, said vacancy being caused by the expiration of the six-year term of office, and
WHEREAS, in accordance with Section 5-201 of the Illinois Highway Code, the County Board must request the consent of
the Department of Transportation before the reappointment of the present incumbent can be made:
DeKalb
County do and hereby
THEREFORE, BE IT RESOLVED, that the County Board of
does request the consent of the Department of Transportation, of the State of Illinois, to the reappointment of
William G. Lorence
as County Engineer, and
BE IT FURTHER RESOLVED, that the clerk is hereby directed to transmit two (2) certified copies of this resolution to the
Dixon
, Illinois.
Department of Transportation, through its district engineer=s office at
STATE OF ILLINOIS
COUNTY OF
DeKalb
)
) SS
)
I,
Sharon Holmes
, County Clerk in and for said County, in the State aforesaid, and keeper of the
records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a
DeKalb
County Board at its
regular
meeting held at
resolution adopted by the
on
1/17/01
.
Sycamore, Illinois
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of the County at my office in
in said County this
day of
, A.D.
Sycamore, Illinois
County Clerk
(SEAL)
BLR 4141 ( Rev.2/97)
RESOLUTION
WHEREAS, the intersection of Route 23 and Route 64 in the City of Sycamore serves
not only the residents of Sycamore, but all citizens of DeKalb County as well as a considerable
segment of the general traveling public, and
WHEREAS, in order to promote better traffic movements and a safer intersection at this
site, and
WHEREAS, the City of Sycamore has requested the Illinois Department of
Transportation t o address this intersection and, the DeKalb County Board concurs with
Sycamore s findings and concerns,
NOW, THEREFORE, BE IT RESOLVED, that the DeKalb County Board does hereby
encourage the Illinois Department of Transportation to include the intersection of Route 23 and
Route 64 in its five year program to receive improvement s in the form of additional signalization
and a southbound, left turn lane.
PASSED AT SYCAMORE, ILLINOIS THIS 17TH DAY OF JANUARY, 2001 A.D.
ATTEST:
County Clerk
ORDINANCE
2001-04
AN ORDINANCE OF THE COUNTY OF DEKALB PROVIDING RESTRICTIONS AS
TO PARKING FOLLOWING A 2" SNOW FALL ON CERTAIN COUNTY HIGHWAYS
WHEREAS, it has been determined that a safety issue impacting the maintenance of
Shabbona Road (CH6) within the Village of Shabbona exists , and
WHEREAS, the DeKalb County Board hereby agrees that to resolve this issue a
parking ordinance shall be instituted prohibiting parking on the public right-of-way for Shabbona
Road (County Highway 6) following a 2" snowfall during snow removal operations in the
Village of Shabbona, and, therefore, the following shall apply:
a) It shall be unlawful for any person to park a motor vehicle or, if parked, to allow a
motor vehicle to remain parked or standing on the public right-of-way of Shabbona Road
according to the below listed limits, during or after a snowfall in which there is an accumulation of
two (2) inches of snow or more. This prohibition shall remain in effect until such time as the road
has been plowed or the snow has been removed therefrom. The road shall not be deemed to have
been plowed until the entire width of the street has been substantially cleared of snow or ice.
b) To enforce this ordinance this area shall also be declared a tow away zone
c) Whenever a police officer of the County finds a vehicle parked in violation of this
subsection, the police officer may cause the immediate removal of such vehicle to a place of safety
during snow removal. Storage and towing costs shall be paid by the owner or operator of the
vehicle.
d) This ordinance shall be in effect upon its passage and upon the placement of the proper
signing and shall remain in effect until rescinded.
Definitions:
Public Right-of-Way: Those areas existing or acquired by dedication or by fee simple
for highway purposes.
Prohibited Area: All public right-of-way on Shabbona Road (CH6) lying from the
northerly Village limits to the southerly Village limits.
NOW, THEREFORE, BE IT RESOLVED, that it shall be unlawful for any person,
firm or corporation to park on Shabbona Road right-of-way beginning at the northerly Village
Limits of Shabbona to the southerly Village Limits of Shabbona following 2" of snowfall, and
THEREFORE, BE IT FURTHER RESOLVED, the above specified area shall also be
declared a tow away zone following 2" of snowfall and the DeKalb County Sheriff s Department
is authorized to proceed to enforce this ordinance.
PASSED BY THE DEKALB COUNTY BOARD ON JANUARY 17, 2001 A.D.
ATTEST:
County Clerk
PUBLIC INFRASTRUCTURE AND DEVELOPMENT COMMITTEE
January 4, 2001
The regular monthly meeting of the Public Infrastructure and Development Committee of
the DeKalb County Board met on Thursday, January 4, 2001, at 7:00PM at the East Conference
Room of the Public Administration Building. Chairman Wilson called the meeting to order.
Committee members present were Chairman Wilson, Mrs Casella, Mr. Sands, Mr. Smith,
Mr. Hoffman, Ms. LaVigne and Mr. McLaughlin. Mr. Guehler was absent. Also attending were
William Lorence, County Engineer and Ray Bockman, County Administrator.
APPROVAL OF MINUTES
Mr. Smith moved to approve the minutes of the December 7, 2000 meeting, Mrs. Casella
seconded. Motion carried unanimously.
APPROVAL OF AGENDA
Motion to approve the agenda as printed and distributed was made and seconded. Mr.
Lorence asked for an Executive Session to be added to the agenda for Land Acquisition. Motion
to approve the agenda as amended was made by Mr. McLaughlin, seconded by Mrs. LaVigne.
Motion carried unanimously.
LETTING RESULTS:
The General County Letting was held on Tuesday, January 2, 2001, for bids to provide
aggregate and bituminous materials, FOB, to the County and the Road Districts. Mr. Lorence
explained that all quotes are excepted and the material is ordered from the closest pit/quarry or
plant with the lowest on road cost. This bidding then meets the requirements established for
both the County and Road Districts by the State of Illinois purchasing act. Bids were also
accepted for liquid calcium chloride with Sicalco being the only bidder. Mr. Lorence
recommended acceptance of all bids received including Sicalco s low bid for liquid calcium
chloride. A copy of all bids is attached to and made a part of these minutes.
Motion to appro ve the resolution as presented for bid award for materials was made by
Mr. Smith, seconded by Mr. Sands. Motion carried unanimo usly.
Following Committee discussion last month, bids were taken for the provision of a 1998
or newer 4x4 truck last Tuesday. Mr. Lorence recommended award to Temco, the low bidder.
Motion to appro ve the award o f the bid to Temco was made by Mr. Smith, seconded by
Mrs. Casella. Mo tion carried unanimously.
IDOT POLICY PROCEDURE: Request for Reappointment of County Engineer
Chairman Wilson explained that the Illinois Code provides specific instructions as to the
steps taken in the hiring and rehiring of the County Engineer. The resolution before the
Committee, which is required by that Code, simply seeks approval from IDOT for the County
Board to consider the reappointment of the incumbent.
Mr. Hoffman indicated he felt this action should be discussed in Executive Session under
Personnel. The Committee agreed to delay discussion of this resolution until the Committee
adjourned for Executive Session, scheduled for later on the agenda.
COMMITTEE OBJECTIVES
A handout was distributed which provides additional information regarding the objectives
and responsibilities of the Public Infrastructure & Development Committee. Chairman Wilson
reviewed this handout with Committee members, particularly the new members of the Committee.
He encouraged all members to keep this brochure and, if any members of t he Committee should
have questions regarding the various aspects and funds of the County Highway Department to
please feel free to contact either Mr. Lorence or Jan Hoadley for answers and/or explanations.
COUNTY ENGINEER S MONTHLY COMMENTS:
Mr. Lorence reviewed the Transportation Improvement Program with Committee
members. Some projects discussed were: Both Malta and Kirkland Road Structures will be let on
January 30th. The Highway Department building is progressing and a March move-in date is st ill
anticipated.
EXECUTIVE SESSION:
Mr. Hoffman moved to adjourn into Execut ive Session for the purposes of Land
Acquisition and Personnel, Mr. Smith seconded. Mot ion carried unanimously upon a roll call
vote being taken.
Mr. Hoffman moved t o go back int o regular session, Mrs. Casella seconded. Upon a roll
call vote being taken, motion carried and the Committee so returned to regular session.
Following the Executive Session, motion was made by Mr. Sands, seconded by Mrs.
LaVigne to support the improvement of the Route 23/Route 64 intersection to facilitate t he
movement of southbound, left turn traffic. Motion carried unanimo usly.
Motion by Mr. Smith, seconded by Mrs. Casella to request the consent from IDOT for
consideration of reappointment of incumbent engineer. Six members voted aye, Mr. Hoffman
voted nay. Motion carried.
ADJOURNMENT:
Motion by Mrs. Casella to adjourn, seconded by Mr. McLaughlin. Motion carried
unanimously and the January 4, 2001 meeting of the Public Infrastructure and Development
Committee so adjourned.
Respectfully submitted,
John A. Wilson
Chairman
SECTION C.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Minutes
January 8, 2001
The Public Services Committee of the DeKalb County Board met on Monday, January
8 2001, at 6:30 p.m. at the Administration Building's Conference Room East.
Chairman Sue Leifheit called the meeting to order. Members present were Marlene
Allen, Dr. Soyna Conway, Eileen Dubin, Michael Haines and Robert Pritchard. Mr.
Brown was absent. Others present were Margaret Whitwell, Mary Olson, Margi
Gilmour, Kenneth Johnson, Greg Millburg and Jill Olson.
APPROVAL OF MINUTES
Moved by Ms. Allen, seconded by Mr. Haines,and it was carried unanimously to
approve the minutes from November 6, 2000.
APPROVAL OF AGENDA
Chairman Leifheit asked to have Community Service moved to the second item on the
agenda and to include CASA=s Introduction. Moved by Ms. Dubin, seconded by Ms.
Allen, and it was carried unanimously to approve the agenda.
ELECTION OF A VICE-CHAIRMAN
Moved by Mr. Haines, seconded by Ms. Dubin, to nominate Ms. Allen for ViceChairman of the Public Services Committee. Moved by Ms. Dubin , seconded by
Mr. Haines, to close the nomination. The motion to elect Ms. Allen as ViceChairman was carried unanimously.
MEETING DATE AND TIME
The committee members agreed to continue meeting on the first Monday of every
month and to keep the time the same as now which is 6:30p.m.
SUPERVISOR OF ASSESSMENTS INTRODUCTION
Chairman Leifheit explained to the committee that because there are new board
members on our committee that she had sent a memo out to all the department heads
that report to our committee asking them to do a brief introduction for the new
members. Therefore, she introduced Margaret Whitwell, DeKalb County Supervisor of
Assessments as the first one to do her report.
Ms. Whitwell stated that she has worked for the county for over nine years and prior to
coming here she was a Township Supervisor for Sycamore, and she was a teacher. She
continued by stating that she supervises all of the township supervisors in the county. She
also is the Clerk of the Board of Review. She maintains all exemptions for the county.
Owner occupied, seniors, freeze, disabled veterans, etc. She said that we lose approximately
$80 million a year in assessed value because of all of these exemptions.
She also stated that her mapping department maintains any document that is filed in the
Recorder=s Office that has anything to do with ownership change or legal description changes.
The mapping staff also does farm assessments.
She stated that she has 6 people in her department, including herself. Three work in the outer
office that have most of the public contact and 2 work in the mapping division. She also
stated that she has an extremely efficient and knowledgeable group of people, all of whom,
except one, have their Certified Illinois Assessing Office Designation. The one person that
doesn=t have it yet, will be done at the end of this year.
Ms. Whitwell presented a one-page handout which shows the growth in our county regarding
assessed values. This year, which we are not completely finished, shows that we are at one
billion, three hundred and sixty four. We have also had over $40 million (in assessed value) in
new construction which is the biggest amount since she=s been here.
Ms. Whitwell also informed the committee that she has a new property tax program of which
her department is a partner in it. It also involves the Treasurer=s Department and Redemption
and was a multi-year project.
COMMUNITY SERVICES DEPARTMENT INTRODUCTION
Ms. Mary Olson, Director of the Community Services Department, briefly did an introduction of
herself and what her department does. She stated that the funds for her department come
from State and Federal grants. Her department=s mission is to alleviate poverty in our county.
Her largest grant is the Community Services Block Grant which was about $180,000.00 for
this year.
Her department also administers the Senior Tax Levy for the county. That means this
committee is involved in making those decisions on the senior tax levy dollars. It is time, once
again, to send out the bid request to all agencies that deal with senior services. She sends
them to every agency that has applied for it in the past. She also publishes it in the
newspapers, she announces it at the Senior Providers Meeting and it also appears in their
newsletter. It needs to be approved by the June County Board Meeting so that is why we hold
the hearings in March. If the committee cannot make a decision the evening of the hearings
then you would be able to push that over until the April meeting and still make the June
County Board Meeting for approval.
Ms. Olson also handed out a one-page report showing bills paid for services that occurred in
December of 2000. These are bills that will be paid in the January 2001 claims. It shows that
half of the year is gone and several of the agencies are close to using fifty percent of their
funds.
Ms. Olson pointed out to the committee that we are purchasing services that will prevent
premature institutionalization of seniors. If those agencies do not provide that service, we
don=t pay their invoices, said Chairman Leifheit. She asked the committee if the bid request
packages were fine with the committee and if so she would mail them out tomorrow for them
to be returned to her department by February 26, 2001. The committee approved the bid
request packets and approved her mailing them out tomorrow.
PUBLIC DEFENDER==S INTRODUCTION AND MONTHLY REPORT
Mr. Ken Johnson, DeKalb County=s Public Defender, introduced himself to the committee and
briefly described what he and his department does. He stated that anyone charged with a
crime that is facing a possibility of any type of jail, per the State Constitution and the Federal
Constitution mandates that counsel be provided. Any county with a population of over
35,000 must have a public defender. There is pending legislation where 2/3rds of the public
defender=s budget may be paid by the State. The only problem is a population problem. Right
now, he believes, that the population qualification is 100,000 and we are not there yet, that
he knows of. The committee agreed that this is a subject that possibly the Public Policy
Committee could take a look at.
He continued by stating that he has one felony assistant, two misdemeanor assistants, one
administrative assistant, one receptionist/secretary and one investigator in his office. He goes
to court everyday and handles half of the felony caseload. He will do murder cases down to
traffic violations, as well as, Capital cases. Each attorney in his office handles 640 cases a
year for misdemeanors and the recommenced amount is 430 cases a year. His assistant
attorneys also do the full-time juvenile call, as well as, DUI cases, driving while license
suspended, batteries, domestic batteries.
COURT SERVICES INTRODUCTION AND MONTHLY REPORT
Ms. Margi Gilmour, the Director of Court Services Department,
ADJOURNMENT
Moved by Mr.
adjourn the meeting.
, seconded by Mr.
, and it was carried unanimously to
_________________________________
Sue Leifheit, Chairman
Mary C. Supple, Secretary
s:committe\publicservices\10801.wpd.DOC
____________________________
SECTION D.
PUBLIC POLICY COMMITTEE
SECTION E.
ADMINISTRATIVE SERVICES
COMMITTEE
RESOLUTION
WHEREAS, the DeKalb County Treasurer has come before the Administrative Services Committee seeking
County Board approval of an updated list of banks and credit unions as depositories of public funds, and
WHEREAS, the institutions listed below were recommended for approval by the Administrative Services
Committee:
Burlington Bank
Castle Bank in DeKalb/Sycamore
American National Bank of DeKalb County
National Bank of Earlville
Citizens First National Bank
Associated Bank
Old Kent/Fifth Third
The Belvidere National Bank
LNB National Bank
Resource Bank
Kane County Bank
Castle Bank-Sandwich
Farmers and Traders State Bank
Farmers State Bank of Somonauk
The National Bank and Trust Company
Waterman State Bank
Union Bank
Financial Investors Trust
Illinois Community Credit Union
Firstar Bank
Illinois Funds (Illinois Public
Treasurers’ Investment Pool)
Burlington, IL
DeKalb, IL
Sycamore, IL
Earlville, IL
Genoa, IL
DeKalb, IL
Hinckley/DeKalb IL
Kirkland, IL
Leland, IL
DeKalb, IL
Maple Park, IL
Sandwich, IL
Shabbona, IL
Somonauk, IL
Sycamore, IL
Waterman, IL
Sandwich, IL
Schaumburg, IL
Sycamore, IL
Springfield, IL
Springfield, IL
NOW, THEREFORE, BE IT RESOLVED, that the DeKalb County Board does approve the
banks and credit unions listed above as depositories of public funds, in the custody of the DeKalb County
Treasurer.
PASSED AT SYCAMORE, ILLINOIS, THIS 17TH DAY OF JANUARY, 2001 A.D.
_______________________________________
ATTEST:
__________________________
County Clerk
RESOLUTION
WHEREAS, on March 18, 1998, the County Board adopted a Policy on employee usage of the
County=s Electronic Mail (e-mail) system; and
WHEREAS, the Policy was designed to define parameters of employees= use of the system; and
WHEREAS, all County employees for whom access to the e-mail system has been enabled,
have signed the E-Mail Policy stating they have reviewed, understand and agree to comply with
the Policy; and
WHEREAS, the inclusion of the Public Defender=s office in the County=s wide-area computer
network prompted a request by the Public Defender to amend Paragraph 7 of the e-mail Policy
to clarify that an examination of e-mail messages by law enforcement officials in the course of an
on-going investigation of civil or criminal activity, applies to internal investigations of County
employees; and
WHEREAS, a change in the text of Paragraph 7 as follows will enable the County=s e-mail
system to be inclusive of all employees...
Nothing in this policy shall prohibit law enforcement officials from
examining any E-Mail messages in the course of an ongoing internal
investigation of civil or criminal activity for alleged use or misuse by a
County employee. The County reserves the right to disclose any E-Mail
messages to law enforcement officials, but will notify the State's Attorney's
Office prior to any investigation being initiated. ; and
WHEREAS, the State=s Attorney reviewed and approved this change; and
WHEREAS, the Administrative Services Committee reviewed and approved this change; and
WHEREAS, all employees who previously signed an E-Mail Policy were sent a notice, via e-mail,
detailing the text change;
NOW, THEREFORE, BE IT RESOLVED by the DeKalb County Board, that the text underlined
above be inserted into the County=s E-Mail Policy, as attached, be hereby approved.
PASSED THIS 17TH DAY OF JANUARY, 2001 in SYCAMORE, ILLINOIS
__________________________
ATTEST:
___________________
County Clerk
DEKALB COUNTY GOVERNMENT
E-MAIL USAGE POLICY
(Adopted March 18, 1998; Paragraph 7 Amended January 17, 2001)
1.
The County provides E-Mail (electronic mail) to employees for their use to transact County business.
2.
The County recognizes that employees have substantial interest in, and reasonable expectations of, privacy
with regard to the E-Mail messages they send or receive. However, the County can make no guarantees that
absolute privacy of e-mail messages will be experienced.
3.
Time spent on E-Mail messages, which are personal, is expected to be either incidental in nature, or confined
to time periods which are not a part of the employee's paid work hours.
4.
Employees are expected to refrain from sending, or encouraging the receipt of, messages for which the
content would be considered offensive by community standards, except where such messages are necessary
for the execution of County business.
5.
The County reserves the right to access and disclose the contents of E-Mail messages, but will do so only
when it has a legitimate business need, or when the urgency of the need is sufficiently strong to offset the
County's commitment to honor the employee's interest in privacy.
6.
The County will not monitor E-Mail messages as a routine matter. There may be a need, however, for the
County to occasionally review E-Mail content for a specific reason.
7.
Nothing in this policy shall prohibit law enforcement officials from examining any E-Mail messages in the
course of an ongoing internal investigation of civil or criminal activity for alleged use or misuse by a County
employee. The County reserves the right to disclose any E-Mail messages to law enforcement officials, but
will notify the State's Attorney's Office prior to any investigation being initiated.
8.
In case of termination or extended absence, work-related E-Mail messages may be forwarded to the most
appropriate employee.
9.
The unauthorized viewing and/or retrieval of another person's E-Mail messages, and other forms of electronic
snooping trespassing, are prohibited.
10.
The State's Attorney, the County Administrator, and the Deputy County Administrator, will review any request
for access to the contents of E-Mail messages. Such requests must be approved in advance by a majority,
and any access undertaken without such approval, is a breach of County policy for which there may be
disciplinary action.
11.
Any conduct which violates this policy may result in disciplinary action up to and including dismissal.
12.
The County reserves the right to change this policy at anytime, with such prior notice, if any, as may be
reasonable under the circumstances.
13.
No one shall receive authorized access to the E-Mail system until he or she has received, reviewed, and
agreed, in writing, to comply with this policy. Such documentation shall be retained in the employee's
personnel file.
I have reviewed, understand, and agree to comply with the above policy.
Employee Signature:_______________________________ Date: _______________________________
Please return to Joan D. Berkes, Information Management Office Director
RESOLUTION
WHEREAS, the County adopted its current Cafeteria Plan (Flexible Benefits Program) that was
effective January 1, 1997 and which was a restatement of a Plan originally effective on January 1,
1990, and
WHEREAS, from time to time changes are made in the Federal Tax Code which necessitate an
amendment to the Cafeteria Plan, and
WHEREAS, the County s consultants for the Cafeteria Plan, Sikich Gardner & Company of
Aurora, Illinois has recommended an amendment to the Plan, and
WHEREAS, the Administrative Services Committee has reviewed the recommended wording
change and has det ermined that it is appropriate for the County to amend the Plan;
NOW, THEREFORE, BE IT RESOLVED that the DeKalb County Board adopts the attached
Amendment Number 1 to the DeKalb County Cafeteria Plan effective January 1, 2001 and that
the proper officers of the County are hereby authorized and directed to execute and deliver to the
Administrator of the Plan the Amendment Number 1.
BE IT FURTHER RESOLVED that the Deputy County Administrator shall act as soon as
possible to not ify employees of the County of the adoption of the Amendment Number 1 to the
DeKalb County Cafeteria Plan by delivering to each employee a copy of the summary description
of the changes t o the Plan in the form of the Summary Plan Description - Material Modification
presented to this meeting, which form is hereby approved.
PASSED AT SYCAMORE, ILLINOIS, THIS 17TH DAY OF JANUARY, 2001, A.
____________________________
ATTEST:
_________________________
County Clerk
DeKalb County Cafeteria Plan
SUMMARY PLAN DESCRIPTION
MATERIAL MODIFICATIONS
I
INTRODUCTION
DeKalb County has amended your Cafeteria Plan as of January 1, 2001.
This is merely a summary of the most important changes to the Plan. If you have any questions, contact your
Plan's Administrator. A copy of the Plan, including this amendment, is available for your inspection. If there is
any discrepancy between the terms of the Plan or the amendment itself and this summary of material modifications,
the provisions of the Plan, as amended, will control.
II
GENERAL INFORMATION ABOUT YOUR PLAN
There is certain general information, which you may need to know about Amendment Number 1 to your Plan. This
information has been summarized for you in this Section.
1.
General Plan Information
The amended provisions of your Plan become effective on January 1, 2001.
2.
Employer Information
Your Employer's name, address and identification number are:
DeKalb County
110 E. Sycamore St.
Sycamore, IL 60178
36-6006548
3.
Plan Administrator Information
The name, address and business telephone number of your Plan's Administrator are:
DeKalb County
110 E. Sycamore St.
Sycamore, IL 60178
(815) 895-7127
Your Plan's Administrator keeps the records for the Plan and is responsible for the administration of the Plan. The
Administrator will also answer any questions you may have about your Plan.
III
SUMMARY OF CHANGES
1.
Change in Elections
Generally, you cannot change the elections you have made after the beginning of the Plan Year. However,
there are certain limited situations when you can change your elections. You are permitted to change
elections if you have a "change in status" and you make an election change that is consistent with the
"change in status." Currently, Federal law considers the following events to be "changes in status":
--
Marriage, divorce, death of a spouse, legal separation or annulment;
--
Change in the number of dependents, including birth, adoption, placement for adoption, or death of
a dependent;
--
Any of the following events for you, your spouse or dependent: termination or commencement of
employment, a strike or lockout, commencement or return from an unpaid leave of absence, a
change in worksite, or any other change in employment status that affects eligibility for benefits;
--
One of your dependents satisfies or ceases to satisfy the requirements for coverage due to change
in age, student status, or any similar circumstance; and
--
A change in the place of residence of you, your spouse or dependent.
In addition, if you are participating in the Dependent Care Assistance Program, then there is a "change in
status" if your dependent no longer meets the qualifications to be eligible for dependent care.
There are detailed rules on when a change in election is deemed to be consistent with a "change in status."
In addition, there are laws that give you rights to change accident and health coverage for you, your
spouse, or your dependents. If you change coverage due to rights you have under the law, then you can
make a corresponding change in your elections under the Plan. If any of these conditions apply to you, you
should contact the Administrator.
If the cost of a benefit provided under the Plan increases or decreases during a Plan Year, then we will
automatically increase or decrease, as the case may be, your salary redirection election. If the cost
increases significantly, you will be permitted to either make corresponding changes in your payments or
revoke your election and obtain coverage under another benefit package option with similar coverage.
If the coverage under a Benefit is significantly curtailed or ceases during a Plan Year, then you may
revoke your elections and elect to receive on a prospective basis coverage under another plan with similar
coverage. In addition, if we add a new coverage option or eliminate an existing option, you may elect the
newly-added option (or elect another option if an option has been eliminated) and make corresponding
election changes to other options providing similar coverage. There are also certain situations when you
may be able to change your elections on account of a change under the plan of your spouse's, former
spouse's or dependent's employer.
You may not change your election under the Dependent Care Assistance Program if the cost change is
imposed by a dependent care provider who is your relative.
However, with respect to the Health Care Reimbursement Plan, you may only increase your benefit
election as the result of a change in family status.
2.
What Happens if I Terminate Employment?
Under Federal law, you, your spouse, and/or your covered dependents lose coverage under this Plan. You, your spouse, and/or
your covered dependents may be entitled to continuation of health care coverage. The Administrator will inform you of these
rights if you lose coverage for any reason other than divorce, legal separation or a covered dependent ceasing to be a dependent.
Generally, if we (and any related companies) employed twenty (20) or more employees "on a typical business day" in the preceding
calendar year, health plan continuation must be made available for a period not to exceed eighteen (18) months if a loss of benefits
occurs because of your termination of employment or reduction of hours, or for a period not to exceed three (3) years for any of the
other reasons given in (b) and (c) below. Under certain circumstances, persons who are disabled at the time of termination of
employment or reduction in hours and/or within the first 60 days of COBRA coverage may be eligible for continuation of coverage
for a total of 29 months (rather than 18). You should check with the Administrator for more details regarding this extended
coverage. However, in certain circumstances, this continuation coverage may be terminated for reasons such as failure to pay
continuation coverage cost, coverage under another employer's plan (whether as an employee or otherwise, provided the other
employer's health plan does not contain any exclusion or limitation with respect to any pre-existing condition of the beneficiary
unless the pre-existing condition limit does not apply to, or is satisfied by, the qualified beneficiary by reason of the group health
plan portability, access and renewability requirements of the Health Insurance Portability and Accountability Act, ERISA or the
Public Health Services Act), termination of our health plan, a "for cause" termination of coverage for reasons such as fraud, or you
(or the person entitled to continued coverage) become enrolled in Medicare. However, if you become enrolled in Medicare, your
covered dependents may still qualify for continuation coverage. The cost of continuation coverage must be paid by the individual
choosing such coverage; however, the cost may not exceed 102% of the cost of the same coverage for a "similarly situated"
employee or family member. When the continuation coverage for a disabled person is extended from 18 months to 29 months, the
disabled person may be charged 150% (rather than 102%) of the cost of the coverage after expiration of the initial 18-month
period.
(a)
If you would otherwise lose your health plan coverage under this Plan because of a termination of
employment or a reduction in hours, you may continue the health plan coverage provided under
this Plan. However, this will not be a tax-deductible expense to you, absent unusual
circumstances.
(b)
Your spouse may choose continuation coverage for himself or herself if he or she loses group
health coverage for any of the following reasons: (1) your death; (2) your divorce or legal
separation; or (3) you become enrolled in Medicare.
(c)
Your dependent children, including a child born to or placed for adoption with the Participant
during the period of COBRA coverage, may choose continuation coverage for themselves if they
lose group health coverage for any of the following reasons: (1) death of a parent; (2) your divorce
or legal separation; (3) you become enrolled in Medicare; or (4) your dependent ceases to be a
dependent child under the Plan.
It is your responsibility to notify the Plan Administrator of a divorce, legal separation or other change in
marital status, change in a spouse's address, or a child losing dependent status under the plan, within sixty
(60) days of the event. It is our responsibility to notify the Plan Administrator of your death, termination
of employment or reduction in hours, the Employer's bankruptcy, or Medicare eligibility.
You can elect to continue your participation in the Health Care Reimbursement Plan for the remainder of the Plan
Year, subject to the following conditions. You may only continue to receive reimbursements if you have
contributed more money than you have taken out in claims. For example, if you elected $500 and by the day you
terminate, you have contributed $300, but only claimed $150, you may continue to receive your health care
reimbursements up to the $500. However, you must continue to pay into your account, just as the money has been
taken out of your paycheck, but on an after-tax basis. The Plan can also charge you an extra amount to provide this
benefit. See your Plan Administrator for details.
AMENDMENT NUMBER 1 TO THE
DeKalb County Cafeteria Plan
BY THIS AGREEMENT, DeKalb County Cafeteria Plan (hereinafter referred to as the "Plan") is hereby
amended as follows, effective as of January 1, 2001:
1.
The last paragraph of Section 2.1 is deleted.
2.
The Section in Article V entitled "Change in Elections" is replaced in its entirety as follows:
(a)
Any Participant may change a Benefit election after the Plan Year (to which such election
relates) has commenced and make new elections with respect to the remainder of such Plan
Year if, under the facts and circumstances, the changes are necessitated by and are consistent
with a change in status which is acceptable under rules and regulations adopted by the
Department of the Treasury, the provisions of which are incorporated by reference.
Notwithstanding anything herein to the contrary, if the rules and regulations conflict, then
such rules and regulations shall control.
In general, a change in election is not consistent if the change in status is the Participant's
divorce, annulment or legal separation from a spouse, the death of a spouse or dependent, or
a dependent ceasing to satisfy the eligibility requirements for coverage, and the Participant's
election under the Plan is to cancel accident or health insurance coverage for any individual
other than the one involved in such an event. In addition, if the Participant, spouse or
dependent gains eligibility for coverage under a family member plan as a result of a change
in marital status or a change in employment status, then a Participant's election under the
Plan to cease or decrease coverage for that individual under the Plan corresponds with that
change in status only if coverage for that individual becomes applicable or is increased under
the family member plan.
If the change in status is a change in the Participant’s marital status under (1) below or a change in employment
status of the Participant’s spouse or dependents under (3) below, an election to increase, or an election to decrease,
[group-term life] [or] [disability] coverage corresponds with that change in status.
Regardless of the consistency requirement, if the individual, the individual’s spouse, or
dependent becomes eligible for continuation coverage under the Employer’s group health
plan as provided in Code Section 4980B or any similar state law, then the individual may
elect to increase payments under this Plan in order to pay for the continuation coverage.
Any new election shall be effective at such time as the Administrator shall prescribe, but not
earlier than the first pay period beginning after the election form is completed and returned to
the Administrator. For the purposes of this subsection, a change in status shall only include
the following events or other events permitted by Treasury regulations:
(1)
Legal Marital Status: events that change a Participant's legal marital status,
including marriage, divorce, death of a spouse, legal separation or annulment;
(2)
Number of Dependents: Events that change a Participant's number of dependents,
including birth, adoption, placement for adoption, or death of a dependent;
(3)
Employment Status: Any of the following events that change the employment status
of the Participant, spouse, or dependent: termination or commencement of
employment, a strike or lockout, commencement or return from an unpaid leave of
absence, or a change in worksite. In addition, if the eligibility conditions of this Plan
or other employee benefit plan of the Employer of the Participant, spouse, or
dependent depend on the employment status of that individual and there is a change
in that individual's employment status with the consequence that the individual
becomes (or ceases to be) eligible under the plan, then that change constitutes a
change in employment under this subsection;
(4)
Dependent satisfies or ceases to satisfy the eligibility requirements: an event that
causes the Participant's dependent to satisfy or cease to satisfy the requirements for
coverage due to attainment of age, student status, or any similar circumstance; and
(5)
Residency: A change in the place of residence of the Participant, spouse or
dependent.
For the Dependent Care Assistance Program, a dependent becoming or ceasing to be a "Qualifying
Dependent" as defined under Code Section 21(b) shall also qualify as a change in status.
(b)
Notwithstanding subsection (a), Participants may change an election for accident or health
coverage during a Plan Year and make a new election that corresponds with the special
enrollment rights provided in Code Section 9801(f).
(c)
Notwithstanding subsection (a), in the event of a judgment, decree, or order ("order") resulting from a divorce,
legal separation, annulment, or change in legal custody (including a qualified medical child support order defined
in ERISA Section 609) which requires accident or health coverage for a Participant's child:
(1)
The Plan may change an election to provide coverage for the child if the order
requires coverage under the Participant's plan; or
(2)
The Participant shall be permitted to change an election to cancel coverage for the
child if the order requires the former spouse to provide coverage for such child.
(d)
Notwithstanding subsection (a), Participants may change elections to cancel accident or
health coverage for the Participant or the Participant's spouse or dependent if the Participant
or the Participant's spouse or dependent is enrolled in the accident or health coverage of the
Employer and becomes entitled to coverage (i.e., enrolled) under Part A or Part B of the Title
XVIII of the Social Security Act (Medicare) or Title XIX of the Social Security Act
(Medicaid), other than coverage consisting solely of benefits under section 1928 of the Social
Security Act (the program for distribution of pediatric vaccines).
(e)
A Participant may only increase Benefit elections under the Health Care Reimbursement Fund in the event of a
change in family status.
(f)
If the cost of a Benefit provided under the Plan increases or decreases during a Plan
Year, then the Plan shall automatically increase or decrease, as the case may be, the Salary
Redirections of all affected Participants for such Benefit. Alternatively, if the cost of a
benefit package option increases significantly, the Administrator shall permit the affected
Participants to either make corresponding changes in their payments or revoke their
elections and, in lieu thereof, receive on a prospective basis coverage under another
benefit package option with similar coverage.
If the coverage under a Benefit is significantly curtailed or ceases during a Plan Year,
affected Participants may revoke their elections of such Benefit and, in lieu thereof, elect
to receive on a prospective basis coverage under another plan with similar coverage.
If, during the period of coverage, a new benefit package option or other coverage option is
added (or an existing benefit package option or other coverage option is eliminated), then
the affected Participants may elect the newly-added option (or elect another option if an
option has been eliminated) prospectively and make corresponding election changes with
respect to other benefit package options providing similar coverage.
A Participant may make a prospective election change that is on account of and
corresponds with a change made under the plan of a spouse's, former spouse's or
dependent's employer if (1) the cafeteria plan or other benefits plan of the spouse's, former
spouse's or dependent's employer permits its participants to make a change; or (2) the
cafeteria plan permits participants to make an election for a period of coverage that is
different from the period of coverage under the cafeteria plan of a spouse's, former
spouse's or dependent's employer.
A cost change is allowable in the Dependent Care Assistance Program only if the cost change is imposed by a
dependent care provider who is not related to the Participant, as defined in Code Section 152(a)(1) through (8).
A Participant shall not be permitted to change an election to the Health Care Reimbursement Plan as a result of
a cost or coverage change under this subsection.
(g)
With regard to the 401(k) Plan Benefit specified in Article IV, a Participant who has elected to make elective
contributions under such arrangement may modify or revoke the election, provided such change is permitted by
such 401(k) Plan and is consistent with Code Section 401(k) and the Treasury regulations thereunder.
IN WITNESS WHEREOF, this Amendment has been executed this ___ day of ________________, 2000.
Signed, sealed and delivered
in the presence of:
DeKalb County
By __________________________
EMPLOYER
MONTHLY CLAIMS LIST
January 17, 2001
Agenda Item:
A.
Current Month s Claims
1.
2.
3.
B.
Administrative Services Committee - Approval of Claims
Date:
Pages:
Amount:
January 17, 2001
$
1-20
1,894,990.68
Payroll & Emergency Claims from Prior Months
1.
2.
3.
Date:
Pages:
Amount:
December 1-31, 2000
21-23
$
1,746,266.28
January 4, 2001
Mr. Chairman and Members of the Board:
The following claims have been presented for payment as of this da te:
NAME OF CLAIMANT
GENERAL FUND:
COUNTY BOARD
Allen, Marlene
Barr, James
Brown, Edward
Casella, Veronica
Conway, Sonya
Daugherty, George
Dlabal, John
Dubin, Eileen
Guehler, John
Haines, Michael
Hoffman, Albert
Hutcheson, Robert
Lavigne, Patricia
Leifheit, Sue
Lyle, Howard
McLaughlin, Gary
Metzger, Jeffrey
Morreale, John
Pauling, David
Pritchard, Robert
Sands, Dennis
Simonson, Clifford
Smith, Thomas
Steimel, Roger
Tobias, Ruth Anne
Underwood, Richard
Wiegand, Joseph
Wilson, John
FOR WHAT
Bockman, Ray
Castle Bank Visa
DeKalb County Treasurer s Petty Cash
Federal Express Corporation
Highway Fund
J.P. Cooke Co.
NACA
Offiserve, Inc.
Pritchard, Robert
Reimbursable Services
Travel
Travel & Supplies
Supplies & Posta ge
Postage
Fuel
Supplies
Conference
Supplies
Phone & Cellular Service
Printing & Postage
January, 2001
$
1
Per Diem
100.00
50.00
50.00
150.00
50.00
50.00
100.00
100.00
100.00
100.00
150.00
250.00
150.00
200.00
100.00
50.00
0.00
150.00
50.00
200.00
150.00
150.00
200.00
200.00
150.00
50.00
50.00
250.00
AMOUNT OF CLAIM
$
Travel
35.10
5.20
5.85
11.70
5.20
5.20
11.70
14.63
31.20
22.43
5.85
39.00
17.55
1.30
9.10
2.60
0.00
0.00
3.90
40.30
65.00
15.60
15.60
19.50
20.48
17.55
11.05
0.00
$
105.40
287.94
85.00
16.90
60.38
61.10
85.00
64.97
67.26
469.97
NAME OF CLAIMANT
FOR WHAT
Verizon Wireless
Voluntary Action Center
Cellular Service
Catering
AMOUNT OF CLAIM
$
FINANCE
Beazley, Deborah
John P. Pearl & Assoc. LTD.
Sungard Pentamation Inc
U.S. Cellular
.Woodin, Cris
Travel
Services
Postage, Printing & Supplies
Maintenance & Support
Cellular Service
Travel
$
$
NON-DEPARTMENTAL SERVICES
AT & T
History Room
Law Library
Nathan Winston Services
NIB Computing
Nursing Home Fund
Roger Kyler Photography
Sikich Gardner & Co.
Special Projects Fund
Verizon Wireless
Services
Contr ibution Per Budget
Supplies
Services
Gas & Electrical
Services
Services
Cellular Service
$
$
INFORMATION MANAGEMENT
Castle Bank Visa
NIB Computing
Sanderson, Lisa
Sentinel Technologies, Inc.
Verizon Wireless
Travel & Supplies
Supply
Postage
Travel
Services & Equipment
Cellular Service
$
$
SUPERVISOR OF ASSESSMENTS
Castle Bank Visa
IAAO
J.P. Cooke Co.
Landgraf s LTD.
Offiserve
Printer, Tra vel & Supplies
Travel & Supplies
Membership
Supplies
Work Sta tion
Supplies
Printing, Postage & Supplies
$
$
COUNTY CLERK & RECORDER
Illinois Time Recorder
MTM, Inc.
January, 2001
Travel
Supplies
Supplies
2
$
105.78
125.00
1,534.70
14.30
376.00
525.70
6,683.62
50.00
23.57
7,673.19
295.00
6,000.00
20,000.00
7.50
299.00
3,541.76
417.50
5,675.00
300,000.00
2,727.26
338,963.02
1,400.24
12.00
16.00
17.08
764.14
140.15
2,349.61
1,608.50
113.77
45.00
33.95
1,717.00
59.98
239.53
3,817.73
77.55
198.02
75.30
NAME OF CLAIMANT
National Bank & Tr ust Co.
Offiserve
Spectra Assoc. Inc.
Vesco
FOR WHAT
Safe Deposit Box Rent
Supplies
Postage & Printing
Supplies
Supplies
AMOUNT OF CLAIM
25.00
101.82
895.08
49.00
244.86
$
1,666.63
ELECTIONS
Governmental Business Systems, Inc.
Offiserve
Supplies
Service Agreement
Supplies
Postage & Printing
$
$
PLANNING & ZONING
American Planning Association
Building Officials & Code Administrators
Castle Bank Visa
Daily Chronicle
Dockus, David
Gorecki, Miles
Highway Fund
J.P. Cooke Co.
Klein, Ron
Quinlan Publishing Group
Offiserve
Reliable Corporation
Secretary of State
Supervisor of Assessments
Suburban Building Officials
Verizon Wireless
Membership & Publication
Membership
Computers and Travel
Legal Notice
Supplies
Services
Refund
Fuel
Supply
Services
Publication
Supplies
Printing & Postage
Supplies
Notary Bond
Vehicles Per Budget
Maps
Membership
Cellular Service
$
$
REGIONAL SUPT. OF SCHOOLS
AT & T
GFC Leasing Company
IASA Kishwaukee Division
Illinois School News Service
Sycamore Comm. School Dist.
Verizon
Weber, Thomas
Services
Equipment Lease
Membership
Subscription
Rent
Telephone Services
Travel
$
$
TREASURER
Castle Bank Visa
DeKalb Co. Treasurer s Petty Cash
January, 2001
Furniture & Travel
Travel, Postage & Supplies
3
$
20.86
3,340.00
99.99
3,336.66
6,797.51
834.00
180.00
3,763.50
82.35
9.99
357.80
648.00
86.47
32.95
569.20
88.00
44.10
171.89
504.77
10.00
6,000.00
17.00
40.00
45.07
13,485.09
60.49
168.00
25.00
260.00
702.96
269.98
83.15
1,569.58
1,200.89
97.96
NAME OF CLAIMANT
K & S Printing Services
Offiserve
FOR WHAT
Supplies
Supplies
Postage & Copies
AMOUNT OF CLAIM
101.00
378.73
$
JUDICIARY
Blickem, Ron
Gallagher & Brady
Jim Laben & Associates
Office Max
Centegra Horizons Behavioral Health
State Treasurer of IL
Sy Force, Inc.
Transcripts
Services
Services
Supplies
Services
Printing & Postage
Salary Reimbursement
Computer Equipment
$
194.42
1,973.00
$
144.00
1,900.00
384.45
355.30
260.00
54.00
2,770.36
977.25
6,845.36
JURY COMMISSION
Postage & Printing
$
$
262.10
262.10
CIRCUIT CLERK
Automated Forms & Graphics
Castle Bank Visa
Coover, Phillip
Daily Chronicle
Dartek Computer Supply Corp.
Gordon Flesch Co.
Johnson, Kimberly
Offiserve, Inc.
Supplies
Travel
Travel
Subscription
Supplies
Maintenance Agreement
Travel
Supplies
Postage, Printing & Supplies
$
237.40
807.82
13.65
114.35
462.86
400.46
72.46
252.15
1,376.15
3,737.30
$
CORONER
Blum, L.W. MD.
Castle Bank Visa
Communications 2000, Inc.
Forensic Pathology
Great Lakes Fire & Safety
MTS Safety Products, Inc.
St. Louis Univ. School of Medicine
Stericycle, Inc.
Verizon Wireless
Viking Office Products
ESDA
Highway Fund
January, 2001
Autopsy
Travel
Services
Training
Supply
Supplies
Postage & Printing
Vehicles Per Budget
Services
Supplies
Cellular Services
Supplies
Fuel
4
$
$
550.00
278.07
60.00
625.00
67.02
201.52
33.98
5,000.00
125.00
116.73
49.27
75.26
7,181.85
$
84.47
NAME OF CLAIMANT
FOR WHAT
Postage & Printing
AMOUNT OF CLAIM
9.47
$
93.94
SHERIFF
A to Z Towing
AT & T
Auto Bath
Badger Uniforms
Barnaby Inc.
Bob Barker Company
Bowen, Judy
Castle Bank Visa
Commonwealth Edison
Communications 2000
Dixon Otta wa Communications
Duval , Jackie
Federal Express
Gall s Incor porated
Garrett Electronics
Genoa Automotive Repair
George s Aquarium
Grubbs, Jeremy
Guardian Medical Car e
Gustafson, Glenn
Health Fund
Helsley Supply Company
Highway Fund
Hintzsche Oil-Pacific Pr ide
Hobart Corporation
Holiday, John
Illinois Sheriff s Association
Justice Research Institute
Kale Uniforms
Klein-Munch, Joyce
Lehan s
Lovell s Tire
Lovett s Rite-Way Rebuilders, Inc.
MABAS
Mike Mooney s Chevy Olds
Moore Medical Corp.
Newby Oil
Newby, Al
Parkside
Photos Now
Pomp s Tire Service, Inc.
Price, T om
Road Service
Services
Car Washes
Uniforms
Services
Supplies
Travel
Equipment, Travel & Supplies
Services
Services & Equipment
Services
Clothing
Postage
Supplies
Services
Vehicle Maintenance
Canine Supplies
Clothing
Medical Services
Supplies
Services
Supplies
Fuel
Fuel
Supplies
Travel
Membership & Conference
Publication
Uniforms
Clothing
Services
Vehicle Maintenance
Road Service
Service
Vehicle Maintenance
Supplies
Fuel
Supplies
Uniforms
Services
Vehicle Maintenance
Clothing
$
January, 2001
5
50.00
1,843.70
131.50
1,182.58
80.00
424.74
10.00
1,383.32
24.23
3,111.95
390.00
51.32
57.10
102.93
90.25
64.00
255.76
32.67
8,333.33
24.75
40.00
910.27
4,556.02
510.65
362.00
219.91
335.00
27.65
860.04
78.06
170.74
107.66
296.00
150.00
3,940.24
914.78
591.79
42.75
1,037.16
23.25
176.00
320.35
NAME OF CLAIMANT
R.W. Brown Electronics
Ray O Herron Compa ny
Schultz, Jason
Starved Rock Communications
State Police Services Fund
Sycamore Auto Center
T.J. Conevera s, Inc.
Trans Union Corporation
Transcor America, Inc.
Tri County K-9, Inc.
USPCA-Region 16
Verizon Wireless
Viking Office Products
Wal Mart
FOR WHAT
Services
Supplies
Postage & Printing
Clothing
Vehicles Per Budget
Services
Training
Vehicle Maintenance
Supplies
Services
Services
Services
Membership
Cellular Service
Supplies
Food Service
Supplies
AMOUNT OF CLAIM
233.00
506.27
1,085.54
83.18
205,000.00
4,071.40
1,832.12
39.90
3,716.00
20.45
1,034.93
450.00
40.00
880.89
813.69
12,625.53
87.30
$
265,834.65
SHERIFF S AUXILIARY
Public Personnel
Services
$
$
365.00
365.00
STATE S ATTORNEY
Blickem, Ron
Chronicle Newspapers
Communications Revolving Fund
D & S Communications
Daily Chronicle
DeKalb County Treasurer
Hull, Clint
IL State Bar Association
Johnson, Diane Lemanski
Local Government Law Weekly
Matekaitis, Ronald
National Center for Juvenile Justice
Offiserve
Pedersen, Joseph
Siebrasse Publications
West Group
Verizon Wireless
Transcripts
Advertising
Services
Equipment
Advertising
Travel
Membership
Supplies
Transcripts
Subscription
Travel
Publication
Supplies
Cellular Phone
Postage & Printing
Legal Notices
Publications
Cellular Service
$
110.25
120.00
425.00
270.22
360.95
300.00
180.00
108.00
211.00
75.00
228.82
23.00
279.37
15.37
1,238.04
291.90
63.00
39.83
4,339.75
$
PUBLIC DEFENDER
Ace Trust
AT & T
Blickem, Ron
January, 2001
Rent
Services
Transcripts
6
$
2,057.00
88.60
39.60
NAME OF CLAIMANT
Dell Marketing LP
Efficiency Reporting Services
Jim Laben & Associates
Johnson, Diane Lemanski
NIB
NICOR
Verizon
West Group
FOR WHAT
Computers
Transcripts
Services
Transcripts
Services
Gas
Printing & Postage
Telephone Service
Publications
AMOUNT OF CLAIM
4,623.00
169.00
705.74
69.00
21.00
87.85
220.37
437.31
166.00
$
8,684.47
COURT SERVICES
Arrowhead Ranch
Cook, Debbie
Copy Service
DuKane Clinic
Gilmour, Margi
Hensen, Arlene
Illinois Probation & Court Services
Johnson, Christi
Kingsbury Printing
Morales, Tony
Newsom, Donna
Onarga Academy
Plapp, Susie
Verizon Wireless
Youth Farm
Zank, Chris
Board & Care
Travel
Supplies
Services
Travel
Travel
Memberships
Travel
Supplies
Travel
Travel
Board & Care
Travel
Printing & Postage
Cellular Service
Board & Care
Travel
$
***GENERAL FUND GRAND TOTAL
CENTRAL PLANT
Accurate Document Destruction,
Aramark
AT & T
B & B Beepers
Blumen Gardens, Inc.
C.S.R. Bobcat, Inc.
Castle Bank Visa
Cochrane Compressor Company
Commonwealth Edison
Competitive Edge
Crescent Electric Supply
January, 2001
Services
Services
Services
Services
Services
Supplies
Printer & Supplies
Services
Services
Services
Supplies
7
$
2,504.49
177.13
203.53
300.00
40.30
95.53
320.00
127.78
78.00
92.23
9.00
6,285.30
34.43
338.12
15.58
2,836.32
31.82
13,489.56
$
690,664.04
$
169.80
412.08
3,823.01
76.55
819.20
2,853.41
638.93
357.95
7,396.73
95.00
39.60
D & S Communications
Ecolab
Fastenal Company
General Fund
Global Equipment Company
Janco Supply
Lowes s
NAME OF CLAIMANT
Marsden Flooring
NICOMM, Inc
Nicor Energy
Nicor Gas
Offiserve
Office Works
Postmaster
Punk s Ltd.
Randy s Cleaning Service
Safety-Kleen Corp.
Soft Water City
True Value
Unicom Energy, Inc.
Verizon
Verizon North
Verizon Wireless
W.W. Grainger, Inc.
Waste Management West
Equipment
Travel
Services
Equipment
Charge Back
Equipment
Supplies
Supplies
FOR WHAT
Services
Services
Services
Services
Supplies
Supplies
Permit
Vehicle Maintenance
Services
Postage
Supplies
Services
Supplies
Services
Telephone Service
Telephone
Cellular Service
Supplies
Services
COMMUNITY SERVICES
AT & T
Castle Bank Visa
Collins, Jess
Offiserve
Olson, Mary
Mini Storage of DeKalb
Retirement Fund
Tort Fund
Verizon
Zimmer, Joy
Services
Travel
Travel
Supplies
Postage
Rent
FICA & IMRF
Work Comp
Telephone Service
Travel
271.18
16.50
102.90
172.23
4,000.00
246.16
4,360.68
36.93
AMOUNT OF CLAIM
397.95
1,155.60
3,288.20
223.02
50.89
231.00
100.00
102.00
7,348.17
23.71
55,000.00
228.95
94.00
589.99
24,319.84
320.00
3,647.73
33.11
831.30
1,555.66
$
125,429.96
$
$
25.68
427.83
77.05
159.25
13.20
214.00
3,718.47
75.00
67.64
74.05
4,852.17
CHILD SUPPORT
Pitney Bowes
Supplies
$
$
112.85
112.85
COURT AUTOMATION
Kane County Information Technology
Neisendorf, Peg
NIB Computing
Travel
Equipment & Service
$
2,590.00
80.37
85.00
January, 2001
8
NAME OF CLAIMANT
FOR WHAT
COURT SECURITY
Castle Bank Visa
Kale Uniforms
Supplies
Uniforms
AMOUNT OF CLAIM
100.00
$
2,855.37
$
68.45
431.95
500.40
Services
$
$
1,200.00
1,200.00
DOCUMENT STORAGE
RK Dixon Company
Supplies
$
$
406.50
406.50
GIS-DEVELOPMENT
Castle Bank Visa
NIB Computing
Computer & Supplies
Equipment & Services
$
2,565.03
10,098.00
12,663.03
DEBT SERVICE
Bank One
$
$
HISTORY ROOM
Castle Bank Visa
Xerox
Supplies
Equipment Rental
$
$
LAW LIBRARY
Aspen Publishers
Lexis/Michie
West Group
Publications
Publications
Publications
$
$
MENTAL HEALTH
AT & T
Ben Gordon Center
Consumer Advocacy Council of DeKalb
Elderly Car e Services
Epilepsy Assoc. of No. Central IL
Family Service Agency
General Fund
Lane, Jerry
Open Door
Opportunity House
Quill Corporation
Safe Passage
Sycamore School District
Verizon
Youth Service Bureau
MEDICAL INSURANCE
AT & T
January, 2001
Services
Grants
Grants
Grant
Grant
Grants
Charge Back
Travel
Grant
Grant
Supplies
Grant
Rent
Telephone Services
Grant
Grant
Services
9
$
23.80
17.00
40.80
277.76
884.47
2,679.20
3,841.43
$
40.39
49,383.84
127.00
1,916.00
1,865.00
4,039.96
5,000.00
17.55
3,089.00
9,900.00
65.38
5,825.00
506.93
96.22
1,333.00
2,996.00
86,201.27
$
148.92
NAME OF CLAIMANT
FOR WHAT
MICROGRAPHICS
Governmental Business Systems
KMB Computing Inc
Service Agreement
Supplies
AMOUNT OF CLAIM
148.92
$
$
3,250.00
394.00
3,644.00
PROBATION SERVICES
BI Incorporated
Equipment Rental
$
$
1,312.74
1,312.74
PUBLIC BUILDING COMMISSION LEASE
General Fund
Charge Back
$
$
4,000.00
4,000.00
REIMBURSABLE SERVICES
GFC Leasing
Gordon Flesch
Midland Paper
Xpedx
Xerox
Equipment Lease
Service Agreement
Supplies
Supplies
Equipment Rental
$
$
3,994.15
1,484.25
2,500.60
478.88
29.28
8,487.16
RETIREMENT
General Fund
Charge Back
$
$
4,000.00
4,000.00
SENIOR SERVICES
Family Service Agency
Fox Valley Older Adult Services
Services
Services
Services
$
11,345.63
2,016.08
10,253.25
23,614.96
$
SPECIAL PROJECTS
Chicago Title
Columbia Pipe & Supply
General Fund
Micrographics
Wal-Mart
Land Acquisition
Supplies
Database Program
Software Support
Supplies
$
$
TORT & LIABILITY
General Fund
Ottosen Trevarthen Britz Kelly & Cooper
State Treasurer
Total Health & Safety Inc.
Charge Back
Services
Work Comp Assessment
Supplies
$
$
January, 2001
10
91,000.00
79.74
40,000.00
1,730.99
20,715.00
85.54
153,611.27
4,000.00
179.40
248.42
354.20
4,782.02
The following claims have been paid during the period from December 1, 2000 through December 31, 2000:
NAME OF CLAIMANT
GENERAL FUND:
NON-DEPARTMENTAL SERVICES
DeKalb County Government
Illinois Department of Revenue
Medical Insurance Fund
PUBLIC DEFENDER
Ace Trust
FOR WHAT
AMOUNT OF CLAIM
December Payroll
January Insurance
Revenue Stamps
Loan
$
Rent
***GENERAL FUND GRAND TOTAL
$
564,106.36
55,045.50
35,000.00
50,000.00
704,151.86
$
$
2,057.00
2,057.00
$
706,208.86
AID TO BRIDGES
December Payroll
$
$
2,987.80
2,987.80
CENTRAL PLANT
December Payroll
January Insurance
$
20,447.99
2,561.91
23,009.90
$
CHILD SUPPORT
December Payroll
January Insurance
$
$
COMMUNITY SERVICES
COUNTY MOTOR FUEL
COURT AUTOMATION
Josh, Maureen
December Payroll
January Insurance
$
$
8,951.69
721.42
9,673.11
December Payroll
$
$
29,721.71
29,721.71
December Payroll
Travel
$
738.73
928.40
1,667.13
$
COURT SECURITY
3,189.00
711.00
3,900.00
December Payroll
January Insurance
$
$
7,339.27
447.00
7,786.27
DOCUMENT STORAGE
December Payroll
$
$
5,607.85
5,607.85
ENGINEERING
December Payroll
$
$
9,243.60
9,243.60
January, 2001
NAME OF CLAIMANT
FOR WHAT
AMOUNT OF CLAIM
GIS-DEVELOPMENT
December Payroll
January Insurance
$
$
HEALTH DEPARTMENT
December Payroll
January Insurance
$
$
HIGHWAY
December Payroll
January Insurance
$
2,234.85
418.50
2,653.35
170,681.17
14,059.85
184,741.02
$
34,965.44
7,825.00
42,790.44
HISTORY ROOM
December Payroll
$
$
300.00
300.00
MEDICAL INSURANCE
EBC
IOA Re
Medical Excess Insurance Services
Met Life
Insurance
Services
Premium
Premium
Premium
$
292.50
3,616.38
16,259.65
20,306.05
3,814.80
44,289.38
$
MENTAL HEALTH
December Payroll
January Insurance
$
$
6,598.64
711.00
7,309.64
MICROGRAPHICS
December Payroll
$
$
1,703.98
1,703.98
NURSING HOME
Landside Resources
S.I.U.
Wellspring Innovative Solutions
December Payroll
January Insurance
Services
Testing
Software
$
$
309,525.17
34,204.55
2,500.00
50.00
16,000.00
362,279.72
RETIREMENT
Employer Contribution
$
$
180,606.49
180,606.49
SOLID WASTE
December Payroll
January Insurance
$
$
2,365.50
240.50
2,606.00
$
$
92,000.00
92,000.00
SPECIAL PROJECTS
Joan & Stanley Hallaran
January, 2001
Land Acquisition
NAME OF CLAIMANT
FOR WHAT
AMOUNT OF CLAIM
TORT & LIABILITY
Insurance
$
$
180.03
180.03
WORKING CASH
Medical Insurance
Loan
$
$
25,000.00
25,000.00
Having reviewed the claims listed above, I recommend that payment for them be approved.
Sincerely,
Gary H. Hanson
Deputy County Administrator
January, 2001
DEKALB COUNTY TREASURER
CASH & INVESTMENTS IN COUNTY BANKS DECEMBER 31, 2001
CASH IN NOW ACCOUNT
INVESTMENTS
NATIONAL BANK & TRUST COMPANY, SYCAMORE
COMMUNITY SERVICES
66,677.69
COMMUNITY SERVICES REVOLVING LOAN
14,069.57
COUNTY MOTOR FUEL
5,000.00
COURT AUTOMATION
5,000.00
1,533,314.15
82,587.76
DOCUMENT STORAGE
540,000.00
ENGINEERING
5,000.00
36,322.66
FEDERAL AID MATCHING
5,000.00
1,500,940.89
GENERAL FUND
5,000.00
3,367,450.52
HEALTH DEPARTMENT
5,000.00
548,698.56
IMRF
5,000.00
569,622.02
15,000.00
137,279.22
INSURANCE CLEARING
MICROGRAPHIC
5,000.00
42,240.22
REHAB & NURSING CENTER
5,000.00
2,657,500.23
REHAB & NURSING CENTER-BACKGROUND CHECKS
989.04
SENIOR SERVICES LEVY
224,635.60
TAX INDEMNITY
230,612.34
TORT JUDGMENT & LIABILITY
5,000.00
TOWNSHIP BRIDGE
5,000.00
22,764.85
TOWNSHIP MOTOR FUEL
5,000.00
815,371.36
TREASURER'S SPECIAL
306,597.96
5,000.00
TOTAL $
192,394.95
80,000.00
COLLATERAL TOTAL
12,890,069.59
$
15,028,620.00
CASTLE BANK, DEKALB
FOREST PRESERVE
10,945.68
GOVERNMENT
389,309.90
295,016.62
HIGHWAY
250,188.60
MENTAL HEALTH
259,092.14
600,000.00
HEALTH
558,353.92
PROBATION SERVICES
246,751.61
REHAB & NURSING
1,015,070.36
SPECIAL DRAINAGE
10,602.78
911 - EMERGENCY SERVICES
96,435.25
29,142.92
GENERAL
868,935.97
TOTAL $
1,169,032.68
COLLATERAL TOTAL
3,460,813.07
$
10,755,905.00
AMERICAN NATIONAL BANK, DEKALB
AID TO BRIDGES
1,015,988.49
CHILD SUPPORT
67,535.93
DOCUMENT STORAGE FEE
19,464.30
WORKER'S COMP
15,875.83
WORKING CASH
22,393.77
TOTAL $
15,875.83
COLLATERAL TOTAL
1,125,382.49
3,889,953.00
ILLINOIS COMMUNITY CREDIT UNION, SYCAMORE
GENERAL FUND
23,590.01
TOTAL $
23,590.01
DEKALB COUNTY TREASURER
CASH & INVESTMENTS IN COUNTY BANKS DECEMBER 31, 2001
CASH IN NOW ACCOUNT
INVESTMENTS
CITIZENS FIRST NATIONAL BANK, GENOA
ANIMAL CONTROL
36,387.19
GENERAL
254,157.33
911 ETSB
204,850.20
TOTAL $
36,387.19
COLLATERAL TOTAL
459,007.53
$
1,111,457.99
RESOURCE BANK, MALTA
MENTAL HEALTH
945,820.87
HEALTH
208,587.75
TORT
250,000.00
IMRF
350,000.00
911 ETSB
266,740.73
TOTAL $
2,021,149.35
COLLATERAL TOTAL
$
2,513,305.50
UNION BANK, SANDWICH
IMRF
208,842.52
TOTAL $
208,842.52
COLLATERAL TOTAL
$
1,635,928.00
FARMERS & TRADERS, SHABBONA
SALE IN ERROR
100,096.74
SOLID WASTE MANAGEMENT
48,553.24
BOND PROCEEDS
248,202.89
COUNTY FARM PROCEEDS
197,800.68
TORT
544,947.98
TOTAL $
COLLATERAL TOTAL
148,649.98
990,951.55
$
2,100,000.00
LNB NATIONAL BANK, DEKALB
GENERAL FUND
614,740.28
TORT
171,874.98
TOTAL $
COLLATERAL TOTAL
786,615.26
$
3,393,164.08
FARMERS STATE BANK, SOMONAUK
GENERAL
1,358,260.99
WORKING CASH
152,770.48
COUNTY FARM PROCEEDS
952,933.90
TOTAL $
COLLATERAL TOTAL
2,463,965.37
$
2,865,284.88
FIT
GENERAL
653,495.58
TOTAL $
NO COLLATERAL REQUIRED
653,495.58
DEKALB COUNTY REHAB. & NURSING CENTER
DECEMBER 2000
ADMISSIONS
Madison, Marie
Devine, Mary
McClelland, Fay
Curlin, Arlene
Sims, Dolores
Drake, Lucille
Quinlan, Lydia
Bouland, Evis
TOWNSHIP
DATE
Sycamore
Cortland
DeKalb
DeKalb
DeKalb
Mayfield
DeKalb
None
12/1/00
12/5/00
12/6/00
12/15/00
12/22/00
12/27/00
12/28/00
12/29/00
Sycamore
DeKalb
DeKalb
Sycamore
Cortland
Sycamore
DeKalb
12/2/00
12/17/00
12/17/00
12/18/00
12/22/00
12/29/00
12/30/00
DeKalb
Cortland
DeKalb
DeKalb
DeKalb
None
Cortland
Malta
12/6/00
12/12/00
12/13/00
12/15/00
12/24/00
12/25/00
12/30/00
12/30/00
DISCHARGED
Weeks, Fred
Roberts, Mary
Roeske, Clement
Percy Lidia
Devine, Mary
Madison, Marie
Truckenbrod, Gloria
EXPIRED
Gardner, John
Swingley, Verla
Hanson, Victoria
Schaub, Harriett
Halstead, Selma
Ernest, Thomas
Bingham, Arlyle
Gilliam, James
SECTION F.
EXECUTIVE COMMITTEE
EXECUTIVE COMMITTEE
Minutes
January 9, 2001
The Executive Committee of the DeKalb County Board met on Wednesday, January 9,
2001 at 7:00 p.m. at the Administration Building=s Conference Room East. Chairman
Robert Pritchard called the meeting to order. Members present were Robert Hutcheson,
Sue Leifheit, John Morreale, Roger Steimel and John Wilson. Ms. Tobias was absent.
Others present were Ray Bockman, Gary Hanson, Greg Millburg, Veronica Casella, Dr.
Sonya Conway, Dennis Sands, and Diane Strand.
APPROVAL OF MINUTES
Chairman Pritchard made three minor corrections on the third page under the county
board agenda review, second paragraph, second line to read ....to his attention that we
may have..... and in the third sentence to read ......members cannot serve more than 6
years or more than one committee.... The last change is in the last sentence of the 2nd
paragraph that should read ...the rules simply because they haven==t been here.......
Moved by Ms. Leifheit, seconded by Mr. Morreale, and it was carried unanimously to
accept the minutes of the last meeting as amended.
APPROVAL OF AGENDA
Moved by Mr. Wilson, seconded by Mr. Steimel, and it was carried unanimously to
approve the amended agenda.
APPOINTMENTS
Chairman Pritchard recommended the following appointments:
DeKalb County Nursing Home
Foundation Board:
Ms. Betty Powell, to fill the
unexpired term of Joseph
Neylon,
until 12/1/2002.
Board of Health:
Community Mental Health
Board 708:
Mr.
Michael
Groark,
appointment for a term of 3
years, until 1/01/2004.
Mr.
Dennis
Sands,
appointment for a term of 4
years, until 1/01/2005.
Moved by Ms. Leifheit, seconded by Mr. Morreale, and it was carried unanimously to
approve the appointments as presented by Chairman Pritchard, and to forward them onto
the full board for approval. Chairman Pritchard also thanked Ms. Casella for her many
years of service on both the Health Department and Mental Health Board.
DISCUSSION ON BOARD RULES
Chairman Pritchard stated that this issue is being brought forward from last month=s meeting. The
first issue is dealing with our policy that states that we can serve unlimited number of years on one
committee and only 6 consecutive years on a second committee. The discussion at our last
meeting brought forth that the Executive Committee would be covered under that and he is now
opening it up for discussion with the committee.
Mr. Morreale suggested that we rename the Executive Committee as an Ad Hoc Committee and
remove it from the list of standing committees. Ms. Conway suggested that all that we needed to
do is say with the exception of the Executive Committee.
Mr. Hutcheson said that there is another issue that we need to talk about also which involves the
change of the committee focuses and what they are responsible for. He feels that we need to
discuss that too. Chairman Pritchard said that it is a different issue and that we would discuss that
as a separate issue.
Moved by Mr. Steimel, seconded by Mr. Morreale, and it was carried unanimously to modify our
policy to add with the exception of the Executive Committee to the county board=s rules.
The second issue is, have the committees changed in more ways than just a name change?
Chairman Pritchard said that there was some discussion over this issue last month and Mr. Hanson
had shared with him a further comparison of the changes in particular with regards to the
administrative services committee. Mr. Hanson stated that the finance office was the only
department that reported to the old finance committee. The new administrative services committee
has four departments, the Treasurer=s, Central Plant, Finance and IMO. Ms. Leifheit stated that
the public services committee is a combination of the old government operations committee and
safety and law committee so now we have about 20 departments that report to the public services
committee. Mr. Morreale said that every time a responsibility changes for a committee it is not
the intent of this rule that it is sort of a new clock each time. Mr. Hutcheson submitted a
comparison page of the old finance committee and the new administrative services committee for
the members to review and stated that it does show that it has changed tremendously.
Mr. Morreale than suggested another change for housekeeping is that is says in our rules that there
are 6 commissioners for the forest preserve ..... and then it would read the President appoints
commissioners to serve ........ Mr. Bockman said that that is out of the Year Book and the
problem here is that we have two different things going on here, while I am looking at the county
code for our rules and it is the law. Mr. Bockman further explained that in the Year Book it is the
County Clerk=s summary of the county board rules. He will check on it and bring it back to this
committee next month.
Mr. Morreale also questioned that the administrative services committee picked a vice-chairman
and as he reviews the rules, he is concerned on how this committee could be represented on the
executive committee. An example would be the landfill expansion came to the executive
committee to vote for and he was newly elected as vice-chairman of the forest preserve committee.
It was a pretty significant vote for the executive committee. He brings up a point with
administrative services as, what are we going to do if that same occassion would come up again
and if you look at our rules, basically states that there is no rule and we look then to robert=s rules
and that clearly says that it allows the vice chairman to serve or chairman. The problem that he
sees is that we are consolidating everything and not incorporating enough people. What would we
do? Mr. Hutcheson said that in the past if he and his vice-chairman were both going to be gone
for a meeting at the same time that he would appoint someone to attend in his place from his
committee. Ms. Conway said that we need to get people involved in a leadership role where it
might be good where people who are chairman of one committee would not be the vice-chairman
of another committee. In that way other people will gain experience in a leadership role. Ms.
Leifheit stated that she doesn=t see anywhere in our rules that it states to spread the leadership role
around? Ms. Conway that if most of the people are the chairman of one committee and the vicechairman of another committee then how are other people going to gain experience in a leadership
role? I am just making a suggestion, she further commented. Mr. Sands stated that he agreed with
Ms. Conway and that we need diversity and include as many people as we can. Mr. Steimel
suggested that the chairman of the committee could designate a person to represent them at the
executive committee if the vice-chairman is not there. Mr. Bockman stated that he would need to
research this further and would bring back recommended language to the committee for next
month.
COUNTY BOARD AGENDA REVIEW
Mr. Ray Bockman, County Administrator, reviewed the Board Agenda for the January 17, 2001
meeting. Moved by Ms. Leifheit, seconded by Mr. Steimel, and it was carried unanimously
accept the county board agenda as presented by Mr. Bockman.
GENERAL DISCUSSION
Mr. Wilson, Chairman of the Public Infrastructure & Development Committee, stated that item
#E. - no parking on Shabbona Road - on the board agenda was recommended by the County
Sheriff and the County Engineer and is only in town. The garage portion of the new highway
building is being used and in March/April they hope the be moving the office over.
Mr. Steimel, Chairman of the Administrative Services Committee, stated that their date is the same
but their meeting time has been moved up to 7:00p.m. They also had four orientations from the
Treasurer, Mr. Hanson, Ms. Berkes and Mr. Campbell. He was very impressed by our new
facilities manager, Mr. Campbell and his presentation.
Mr. Morreale, Chairman of the Forest Preserve Committee, stated that their meeting is the same
day and time and that they had an oreintation by Mr. Hannan for all committee members.
Ms. Leifheit, Chairman of the Public Services Committee, said that their time and date was the
same and that they had introductions from Margaret Whitwell, Ken Johnson, Margi Gilmour,
Mary Olson and Jill Olson from CASA.
Chairman Pritchard stated that our county is a member of three different organizations and one of
them is the Metro Counties consisting of eight different counties. Some of those being, Tazewell,
Madison, St. Clair, ourselves, and Winnebago. We have been members for a number of years
with them and that they are very good at keeping us informed about legislation. They highlighted 5
legislative agenda priorities that they would be backing to push for consideration as follows: 1.)
The Treasurer=s reform of the mobile home tax issue; 2.) Internet Accessibility and charge for
services; 3.) Storm water management and regulations; 4.) Nursing home support for medicaid;
and 5.) Increasing Law Libraries fees. They are limiting the legislative agenda to about 5 items
because it was reported that the leadership of the House and the Senate has put a limit of 2-3 bills
per legislators in the attempt to keep the business manageable and have all accomplished by May
21, 2001. He=ll have some things to share with the public policy committee in terms of what the
legislative agenda of some of the others counties were.
Chairman Pritchard then informed the committee about our workshop in February and hopes to get
send out a memo this Friday as to what date and place it will be held. He has also asked for input
from department heads especially if they have some long-range issues that they would like the
board to think about.
He also reminded the members to think about ways to ask their various committees to look at goals
that you hope to accomplish over the next two years as a committee. Challenge the committee to
look forward and not just deal with the housekeeping issues.
Mr. Morreale asked Chairman Pritchard if this committee would discuss the redistricting issue?
Chairman Pritchard stated that we had an intern last time to help us and he has spoken to IMO to
look at census numbers, layering of population, voters, etc. The thought is that the census
numbers have to be available by April, but may be available in February. When we get those
numbers we will be better able to see what kind of modifications we may need to make. He also
said that in conversations with Ms. Holmes, County Clerk and Recorder, she has identified three
areas of growth as Cortland, Sycamore and DeKalb. She is proposing and will bring to this
committee recommendations on realigning a couple of precincts and also creating, I believe, two
new precincts.
ADJOURNMENT
Moved by Mr. Wilson, seconded by Mr. Steimel, and it was voted unanimously to adjourn the
meeting.
_________________________________
Robert W. Pritchard, Chairman
_______________________________
Mary C. Supple, Secretary
s:commite\executiv\121200.wpd
SECTION G.
AD HOC COMMITTEE
SECTION H.
OTHER COMMITTEES’
MINUTES
Minutes of the Board Meeting of
December 6, 2000
Board members present:
Chairman Polarek, Vice Chair Olson, Feithen, Grandgeorge, Hanson, Pettit, Probasco, Riddle, and
Suppeland.
Guests Present: Larry Maddox, DeKalb Police Department, Chief Kevin Hickey, DeKalb County
Sheriff's Police; Lt. Al Newby, DeKalb County Sheriff's Police; Sheriff Roger Scott, DeKalb County
Sheriff's Police; Jim Feyerherm, Starved Rock Communications.
Also Present: Christine Johnson, DeKalb County Treasurer; Charles Kross, Coordinator
Chairman Polarek called the meeting to order at 7:33 AM
AGENDA
The Chairman asked for any additions to the agenda. Kross asked to add a training video request,
and a Paw Paw Fire Protection District request. Polarek added a reassignment of 911 jurisdiction, a
Personnel Committee report, and a Map Committee report.
A motion to approve the amended agenda was made by Olson and seconded by Feithen. There was
no discussion. The motion passed.
MINUTES
Kross asked to amend the minutes of November, by including the total amounts approved. A
motion to approve the amended minutes of the November meeting was made by Hanson and
seconded by Pettit. The motion passed.
OLD BUSINESS:
♦ Treasurer’s Report:
Johnson reported that a Certificate of Deposit was maturing on December 8, for
$262,295.21.
A motion was made by made by Riddle and seconded by Feithen, to roll the entire CD
over into on which would mature in March. A roll call vote was taken. Feithen Y
Grandgeorge Y Hanson Y Pettit Y Probasco Y Riddle Y Suppeland Y Olson Y
Polarek Y.
A motion to approve the Treasurer’s Report was made by Hanson and seconded by
Probasco. The motion passed.
♦ Bills:
Charles Kross - postage
Charles Kross - office expense
$ 62.92
1710.00
Minutes of the DeKalb County ETSB of December 6, 2000
Page 2 of 4
Verizon
28.82
Verizon
366.57
Verizon
28.78
Verizon
8497.26
Verizon
76.80
Verizon
135.51
Sprint
12.34
NENA - Kross dues
75.00
DeKalb County Housing Authority
300.00
NICOMM- Sycamore
80.00
NICOMM - Sycamore
80.00
Starved Rock Communications - fire radio
350.00
Communications 2000 - Waterman
935.00
NIU - Map copying
232.10
NICOMM - Sycamore
71.24
NICOMM - Sycamore
586.00
NICOMM - Sycamore
585.00
NICOMM - Sycamore
64.00
Dixon/Ottawa Communications
417.95
Total
$14695.29
A motion to pay the bills was made by Suppeland and seconded by Olson. A roll call vote was
taken: Feithen Y Grandgeorge Y Hanson Y Pettit Y Probasco Y Riddle Y Suppeland Y
Olson Y Polarek Y. The motion passed unanimously.
♦ Somonauk Tower/County Fire Radio Report - Feyerherm reported that the equipment
should be installed by the Board's February meeting. The microwave dishes are not in yet.
Kross said that Bob Brown called to say that we might now be able to go to a higher wattage at
the DeKalb High Rise. Feyerherm said that with the tower in Somonauk, that additional
expense probably would not be necessary. He recommended the Board wait until the Somonauk
site is up and running before we make any decision on wattage upgrades.
NEW BUSINESS
♦ Coordinator Benefit Package Approval - A motion was made by Olson to go into closed
session to discuss the Coordinator's Pay/Benefit package. Feithen seconded the motion. The
motion passes. The Board went into closed session at 7:53 AM. The Board exited the closed
session at 7:57 AM, based upon a motion made by Suppeland and seconded by Olson. Polarek
reported that the Committee recommended a 4% increase in pay, bringing the hourly rate to
$15.40, and a $10 per month increase in office expenses, bringing the total to $295 per month.
A motion was made by Olson and seconded by Suppeland to approve the committee's
recommendation for the Coordinators pay and benefit package.
A roll call vote was taken. Feithen Y Grandgeorge Y Hanson Y Pettit Y
Probasco Y Riddle Y Suppeland Y Olson Y Polarek Y
♦ PSAP Protocol Approval - Larry Maddox presented the updated PSAP operating protocols as
developed by the PSAP Administrators.
Page 3 of 4
A motion was made by Olson and seconded by Feithen to adopt the PSAP Operating
Protocols. The motion passed unanimously.
♦ PSAP Administrators Committee Report - Maddox reported that DeKalb PSAP's backup
move to the DeKalb County Sheriff's Police, would be completed by the next Board meeting.
♦ Reassignment of 911 jurisdiction. Polarek reported that by agreement with the property
owner, the City of DeKalb will assume all responsibility for fire and emergency medical services
to the property located at 3331 Pleasant Street. The Cortland Fire Protection District will no
longer provide such services. The DeKalb County Sheriff's Police will still supply police service
to the property.
♦ Training request - Kross made a presentation regarding the use of video training for
Telecommunicators. With the recent hires throughout the County, the videos, produced by
APCO, would be a cost-effective training addition for all PSAPs. The videos would be made
available to all PSAP's and other participating agencies as well. The series of 6 tapes is called
The Art of Public Safety Dispatching. Topic include Dispatcher skill building, telephone
techniques for dispatchers, radio-dispatching guidelines, how to train public safety dispatchers,
hazardous material awareness for dispatchers, and stress and the dispatcher - a deadly
combination. The cost of the videos is $1500 plus shipping.
A motion was made by Suppeland and seconded by Riddle to purchase the video package.
The motion passed unanimously.
♦ Map Committee Report - The Committee said that they had not met. Polarek discussed the
importance of the committee moving forward in order to meet the May deadline of deciding how
to deal with mapping next year. He directed the Coordinator to make the Committee report a
regular agenda item.
♦ Paw Paw Fire Protection District equipment request - The Paw Paw Fire Protection District
submitted a request to purchase 2 Motorola minitor pagers at a cost of $698. A motion was
made by Olson and seconded by Grandgeorge to approve the purchase. The motion passed
unanimously.
♦ Persons to be heard from the floor 1. Chief Kevin Hickey reported to the Board on the renovation of the DeKalb County
Sheriff's Police Communications Center. He said that the Department had planned to
have 6 Telecommunicator positions at the outset and had used that figure in discussions
with Board members regarding Board funding of the project. The number was later
reduced to 5 due to financial constraints, but was taken back to 6 this summer. Polarek
said that he felt that the Board approval last month, was justified and within the earlier
agreement. There was no other discussion of the topic. Hickey offered a tour of the new
facility to the Board after the February meeting. It was decided to hold the February 7th
meeting at the Conference Room East of the County Administration Building.
2. Treasurer Christine Johnson reported that the contract for auditing the Board books
with Sikitch /Gardner will soon be due. A motion was made by Suppeland and seconded
Page 4 of 4
by Probasco, to approve a contract not to exceed $2315. There was no discussion. The
motion passed unanimously.
♦ Coordinator’s report - Kross distributed copies of the PSAP monthly activity report. He
emphasized that wireless 911 calls continue to increase significantly. The system currently is
only receiving calls from Verizon Wireless, on 2 wireless 911 trunks. With the advent of Phase I
and Phase II service, wireless 911 is anticipated to increase at an even greater rate. This may, in
the future, require the Board to purchase additional wireless 911 trunks.
Kross also reported that Voice Stream Wireless has requested to enter an agreement with the
Board to allow their customers DeKalb County 911 access. This will be Phase 0 service, just as
currently provided by Verizon. They do plan to offer Phase I as soon as possible.
Kross also reported that the Paw Paw Fire Protection District no longer uses the DeKalb
County 911 printer, since the Lee Co. Sheriff's Department now dispatches them. Polarek
directed that they should make a written request for removal. Kross will contact them.
ADJOURNMENT
Pettit moved to adjourn the meeting, and was seconded by Suppeland. The motion passed. The
meeting adjourned at 8:31 A.M.
- - - - - -- - - - - - - - - - - - - -- - - - Charles Kross, Coordinator
SECTION I.
FOREST PRESERVE
DISTRICT
COMMITTEE
FOREST PRESERVE DISTRICT PROCEEDINGS
December 13, 2000
TheThe DeKalb County ForesThe DeKalb County Forest PreservThe DeKalb County Forest Preserve Comm
Wednesday, December 13, 2000. Wednesday, December 13, 2000. President PilchardWednesday, December 13,
calledcalled the roll. Those Commissioners present were Mr. Wilson, Mrs. Tobcalled the roll. Those Commiss
Smith,Smith, Mr. Simon son, Mr. Sands,Smith, Mr. Simon son, Mr. Sands, Mr. Marila, Mr. Lyle, Mrs.Smith, Mr. Sim
Mr.Mr. Hoffman, Mr. Haines, Mrs. Dubin, Mr. Dlabal and President Pilchard. Those Commissioners
absentabsent wereabsent were Mr.absent were Mr. Metzger, Mr. McLaughlin, Mr. Guehler, Dr. Conway, Mrs. Casel
Barr and Mrs. Allen. Sixteen Members were present and eight Members were absent.
APPROVAL OF MINUTES
Motion
Mr.Mr. Simonson moved to approve the Minutes of the November 15th meetin meeting meeting an
December 4th, 2000 Reorganizational meeting. Mr. Hutcheson seconded the mot ion.
Voice Vote
The President called for a voice vote on the ap The President called for a voice vo te on the approva T
present voted yea. Motion carried unanimo usly.
APPROVAL OF AGENDA
Motion
Mrs. Leifheit moved t o approve t he agenda and Mr. Lyle seconded the motion.
Voice Vote
TheThe President called for a voice vote on the approval of the aThe President called for a voice vo te
present voted yea. Motion carried unanimo usly.
BUSINESS
Claims
Mr.Mr. Morreale moved to approve t heMr. Morreale moved to approve t he currentMr. Morreale moved to
PayrollPayroll & Emergency ClaimPayroll & Emergency Claims paid fPayroll & Emergency Claims p
LaVigne seconded the motion.
Roll Call Vote
TheThe President calledThe President called for a roll call vot e on the Claims. Those Commissioners vot ingT
Mr.Mr. Wilson, Mrs. Tobias,Mr. Wilson, Mrs. Tobias, Mr. Stamboul, Mr.Mr. Wilson, Mrs. Tobias, Mr. Sta
Mr.Mr. Lyle, Mrs. Leifheit, Ms. LaVigne, Mr. Hutcheson, Mr. Hoffman, Mr. HainMr. Lyle, Mrs. Lei
Dubin,Dubin, Dubin, Mr. Dlabal and President Pilchard. All Commissioners present voted yea. MotDub
carried unanimously.
Page 3
OLD BUSINESS / NEW BUSINESS
There were no items of new or old business for this meeting.
ADJOURNMENT
Motion
Mr. Smith moved to adjourn the meeting. Mr. Hutcheson seconded the mot ion.
Voice Vote
TheThe PresidentThe President called for a voice vote on the motion toThe President called for a voice vo
vot ed yea. Motion carried unanimously.
____________________________________
DeKalb County Forest Preserve President
ATTEST:
___________________________
DeKalb County Clerk
Page 4
Forest Preserve Committee
December 19, 2000
The DeKalb County Forest Preserve Committee met Tuesday, December 19, 2000 at the
DeKalb County Administration Building, East Conference Room, at 6:00p.m. Chairman
John Morreale called the meeting to order with Mr. Dlabal, Mr. Guehler, Mr. Haines, Mr.
Lyle, Mr. Metzger, Mr. McLaughlin, Mr. Sands, and Mr. Simonson present. Mr. Hannan
was also present. The new members to the Forest Preserve Committee are Michael Haines,
Jeffrey Metzger, and Dennis Sands. Mr. Pritchard, Carl Heinisch, and Diane Strand of the
Midweek Newspaper were also present.
APPROVAL OF MINUTES
Moved by Mr. Dlabal, seconded by Mr. Lyle, and it was carried unanimously with a voice
vote to approve the minutes for November.
APPROVAL OF AGENDA
Moved by Mr. McLaughlin, seconded by Mr. Simonson, and it was carried unanimously
to approve the agenda.
AWARD PRESENTATION FROM I.D.N.R.
Mr. Hannan explained that Sue Eubanks, from the Department of Natural Resources, had
intended to come to the meeting tonight to present a special award to the DeKalb County
Forest Preserve District, however, due to poor road conditions was unable to attend. Ms.
Eubanks sent the award to Mr. Hannan with a letter explaining that the DeKalb County
Forest Preserve District was honored for the DeKalb/Sycamore Trail project. Mr. Hannan
was praised for his collaboration with neighboring government entities, private land
owners, and receiving grants for this project.(see attached) Mr. Hannan presented the
award to Mr. Morreale, on behalf of the Forest Preserve Committee. Mr. Carl Heinisch,
from the Kishwaukee Kiwanis Club, gave a brief history of the DeKalb/Sycamore Trail
project.
WELCOME TO NEW FOREST PRESERVE COMMITTEE MEMBERS
Mr. Hannan welcomed the three new Forest Preserve Committee members. He also
thanked the returning members for their continued interest and support. Mr. Hannan
showed a slide show presentation, including year round pictures of the various forest
preserves. Mr. Hannan distributed a packet to the new members giving an overview on
what the Forest Preserve District provides. Mr. Hannan explained the wetland bank
structure for wetland mitigations and the accounting theory behind it. Mr. Hannan gave
an overview of the ongoing projects for the Forest Preserve District, including the
streambank stabilization at Sannauk Forest Preserve, the moving of Pierce Town Hall to
Merritt Prairie, Guardian Pipeline plans, and others. Mr. Hannan also explained the
various grants that have been applied for and awarded, and the benefits obtained by the
Forest Preserve District from these grants.
ELECTION OF VICE CHAIRMAN
Moved by Mr. Simonson, seconded by Mr. Dlabal, it was carried unanimously to appoint
Mr. John Guehler as the Vice Chairman for the Forest Preserve Committee.
MEETING DATE
After a brief discussion, it was decided that the Forest Preserve Committee would continue
to meet every third Tuesday at 6 p.m. Mr. Simonson moved to keep the same meeting time
and place, seconded by Mr. Dlabal and it was carried unanimously by a voice vote.
GENERAL DISCUSSION
Mr. Morreale opened the general discussion with some priorities he has set as Chairman
of the Forest Preserve Committee. Mr. Morreale stated that he will continue to seek
opportunities for land acquisition of open land space, and create a plan that supports it.
Mr. Morreale also stated that he is interested in additional land space for the continuation
of the existing bike trails within the Great Western Trail stucture. Mr. Morreale explained
that he would like to see the volunteer organization better formalized.
Mr. Hannan gave a positive report on the firewood lottery at Chief Shabbona Forest
Preserve. Mr. Hannan stated that all twelve permits were used and everything went as
planned.
ADJOURNMENT
Mr.Dlabal moved, Mr. Lyle seconded, to adjourn the meeting and the motion passed with
a unanimous voice vote.
______________________________
Chairman, John Morreale
MONTHLY CLAIMS LIST
January 17, 2001
Agenda Item:
A.
Current Month s Claims
1.
2.
3.
B.
Forest Preserve Committee - Approval of Claims
Date:
Pages
Amount:
January 17, 2001
1-2
$
13,844.49
Payroll & Emergency Claims from Prior Months
1.
2.
3.
Date:
Page:
Amount:
December 1-31, 2000
$
2
17,929.37
January 4, 2001
Mr. Chairman and Members of the Board:
The following claims have been presented for payment as of this da te:
NAME OF CLAIMANT
FOREST PRESERVE
Dlabal, John
Guehler, John
Haines, Michael
Lyle, Howard
McLaughlin, Gary
Metzger, Jeffrey
Morreale, John
Sands, Dennis
Simonson, Clifford
AT & T
Barker Building Supply
C.S.R. Bobcat, Inc.
Charles F. Lee & Sons, Inc.
Commonwealth Edison
Culligan
DeKalb County Auto Parts
DeKalb County Treasurer Petty Cash
DeKalb Implement Company
Doty & Sons Concrete Products
G.F. French
General Fund
General Fund
Gordon Hardware
H.I. Stone & Sons, Inc.
Hardware Hank
Hensler Nursery Inc.
Highway Fund
Kelley Williamson Co.
Kirkland Quick Stop
Lowe s
Mark s Machine Shop
Menard s
Nextel Communications
Punk s
Retirement Fund
Sikich Gardner & Co., LLP
January, 2001
FOR WHAT
Per Diem
50.00
50.00
50.00
50.00
50.00
0.00
50.00
50.00
50.00
Services
Supplies
Equipment
Services
Services
Services
Supplies
Supplies
Supplies
Bench
Supplies
Charge Back
Supplies
Services
Supplies
Trees
Fuel
Fuel
Fuel
Supplies
Supplies
Supplies
Cellular Service
Vehicle Maintenance
Postage
FICA & IMRF
Services
AMOUNT OF CLAIM
Travel
5.85
15.60
4.88
4.55
2.60
0.00
0.00
16.25
5.20
$
23.68
115.90
179.95
112.50
372.04
15.50
28.56
160.64
47.86
354.00
82.02
710.27
1,200.00
68.31
187.90
5.29
360.00
303.48
31.06
225.23
312.32
137.52
368.14
197.95
156.56
47.87
7,100.14
450.00
NAME OF CLAIMANT
Verizon
Verizon Wireless
Waste Management
FOR WHAT
Telephone Service
Cellular Service
Services
AMOUNT OF CLAIM
198.53
48.45
242.82
$
January, 2001
13,844.49
The following claims have been paid during the period from December 1, 2000 through December 31, 2000:
NAME OF CLAIMANT
FOR WHAT
AMOUNT OF CLAIM
December Payroll
January Insurance
Premium
$
14,617.15
1,423.32
1,888.90
$
17,929.37
FOREST PRESERVE
Kingston Mutual Insurance Co.
Having reviewed the claims listed above, I recommend that payment for them be approved.
Sincerely,
Gary H. Hanson
Deputy County Administrator
January , 2001

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