REGULAR MEETING Wednesday, August 10, 2016 at 5:30 PM

City of San Luis Obispo, Agenda, Jack House Committee
REGULAR MEETING
Wednesday, October 12, 2016 at 5:30 PM
Parks and Recreation Department, 1341 Nipomo Street, San Luis Obispo, CA 93401
CALL TO ORDER: Chair Kathi Settle
ROLL CALL: Vice Chair Toni Kincaid, Commissioners Chuck Crotser, Bob Gordon, Bryant
Mills, Eva Ulz and Susan Updegrove
Exofficio Committee Member James Papp
PUBLIC COMMENT: At this time, the public is invited to address the Committee on items that are not on the
agenda but are of interest to the public and within the subject matter jurisdiction of the Jack House Committee. The
Committee may not discuss or take action on issues that are not on the agenda other than to briefly respond to
statements made or questions raised, or to ask staff to follow up on such issues.
1.
Consideration of the Minutes of Regular Meeting on September 14, 2016 (Settle) – 5 minutes
2.
Consideration of September financials 2016 Financial Reports (Settle) – 5 minutes
3.
Discussion of Jack House Scheduling 2017-2018 (Hyfield) – 5 minutes
4.
Approval of November 9, 2016 Special Meeting for Docent Appreciation (Settle) – 2 minutes
5.
Discussion to develop daccession of non-Jack items from the collection (Papp) – 5 minutes
6.
Approval of Funding (Papp, Kincaid) – 10 minutes
a.
facsimiles (Papp)
b.
works on paper (Papp)
c.
storage shed (Kincaid)
7.
Staff Report for Parks and Recreation Updates (Setterlund) – 2 minutes
8.
Introduction of 2017-19 Advisory Body Goal Setting Process (Mudgett) – 5 minutes
9.
Jack House Docent Activities (Papp) – 5 minutes
10. Friends of the Jack House Updates (Papp) – 5 minutes
11. Sub-Committee Reports (Settle) – 20 minutes
a.
Strategic Planning (Crotser, Settle, Ulz)
b.
Carriage House Accessibility (Crotser, Papp)
c.
Collections, Use & Handling Policy (Settle, Ulz, Darnell, Sorvetti)
12. Member Comments/Communications/Reports (Committee) – 5 minutes
Adjourn to Next Scheduled Special Meeting on November 9, 2016 at 4:00PM at Parks
and Recreation (1341 Nipomo Street) and adjournment to the Ludwick Community
Center (864 Santa Rosa Street, SLO) at 5:00PM for annual Docent Appreciation Dinner.
APPEALS: Administrative decisions by the Jack House Commission may be appealed to the City Council in
accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code.
The City of San Luis Obispo is committed to including the disabled in all of its services, programs,
and activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance
JACK HOUSE COMMITTEE
REGULAR MEETING
Wednesday, September 14, 2016 at 5:30 PM
Parks and Recreation Department, 1341 Nipomo Street, San Luis Obispo, CA 93401
CALL TO ORDER: Chair Kathi Settle
ROLL CALL: Vice Chair Toni Kincaid, Commissioners Chuck Crotser, Bob Gordon, Bryant
Mills, and Susan Updegrove
TARDY: Commissioner Eva Ulz, Exofficio Committee Member James Papp
STAFF: Recreation Manager Melissa Mudgett, Recreation Specialist Liz Jacobs
PUBLIC COMMENT: None
1.
Consideration of the Minutes of Regular Meeting on August 10, 2016 (Settle) – 5
minutes
MOTION BY VICE CHAIR KINCAID, SECOND BY COMMITTEE MEMBER
CROTSER, CARRIED 6-0 to approve the minutes of the Jack House Committee for the
meeting of 08/10/2016.
Amendments: Item 4, public hearings: should add “persons or people” to end of
sentence.
Item 5, second sentence, “he asserted…”: should clarify by replacing “home” with “Jack
House Site”
First Page: Correct to “Lesley”
2.
Consideration of year end and August financials 2016 Financial Reports (Settle) – 5
minutes
MOTION BY VICE CHAIR KINCAID, SECOND BY COMMITTEE MEMBER
UPDEGROVE, CARRIED 7-0 to accept Financial Reports of the Jack House
Committee at the meeting on 09/14/2016.
Toni had questions and James isn’t here yet to answer. $85 in revenues for June 30th,
merchandise sales taxable (page 12) seem to be in the wrong place.
Melissa Mudgett said an internal adjustment was made because it was indeed in the
wrong place. The September 30th petty cash item for the gift shop should have been in
June 30th for reimbursement.
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There was also a question of the mailing and storage charge for $48.29. Dave will bring
receipts to next meeting to clarify
Chuck Crotser suggested changing the format of the budget to consolidate and make
clearer. He offered to develop it himself. As clarified by Melissa Mudgett, the format can
be changed.
3.
Discussion to update new policy for private events (Papp) – 8 minutes
James stated it isn’t entirely clear what this item is. When Dave sent the contract to him
last week, he created a detailed list of what was wrong with it. Eva pointed out that
Devin Hyfield, facility supervisor, should have been in attendance to discuss this new
policy.
James Papp wrote “what would be ideal” for these practices. His proposal treats the
garden as the botanical collection, the buildings as the structural collection, and makes
the distinction of historic property that should not be tampered with in any way. He
simplified the proposal by suggesting cars not being allowed on the grounds at all.
Toni agreed with James Papp, and suggested that Parks and Recreation purchase three
Costco carts for vendors to park on the street, load onto the carts, and move onto the
property.
At the end of the proposal, James Papp suggested policy items, such as raising the rental
price. Devin Hyfield should ultimately weigh in on these proposals. James Papp also
commented on the ineffectiveness of the facility hosts. It should be run as a “first class
venue rental”. Chuck Crotser advocated for a part-time employee to enforce the ground
rules at events. James Papp suggested someone such as Ryley Washbish to monitor these
events.
Eva Ulz commented that the City may be losing money by hosting these events. This is
an issue that can be addressed at a later time. Melissa Mudgett mentioned the City is
undergoing a City-wide fee-assessment and the financial advisory body is meeting this
winter to develop the next two-year financial plan and that is a good time to propose
changes in policy.
Member James Papp questioned if they could rid of the $100 fee for closing the house,
for it looks like a policy that can be changed without much hassle.
Eva questioned whether the language can be revised regardless of the staff attendance at
the last meeting but Melissa Mudgett clarified that it is a timely issue and she cannot
guarantee the changes being made before the weddings are being booked next year.
Kathi Settle suggested forming a subcommittee to work on the issue.
Melissa Mudgett suggested revising the policy to benefit the committee and look at the
schedule a year in advance to reserve their events before they are open to the public to
schedule. This is a task the committee should be responsible for.
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MOTION BY VICE CHAIR KINCAID, SECOND BY COMMITTEE MEMBER
UPDEGROVE, CARRIED 7-0 to move to have the committee develop an annual
schedule for events and activities at the Jack House and that the Committee has first right
of refusal for all use of the Jack House and the Jack Gardens.
4.
Discussion to remove ability to close Jack House during events (Papp) – 5 min
See above
5.
Action steps to reduce humidity in Jack House (Ulz) – 5 minutes
Eva Ulz stated she doesn’t have anything formal to propose. She was approved to
purchase hobos but she needed to speak with Dave for purchase.
James Papp mentioned the serious problem with plaster flaking off in boys’ room from
water damage.
6.
Action to host Californian State Standard Flower Show in the Jack House Garden
(Gordon) – 5 minutes
Bob stated his desire to propose the event. Garden clubs will be here in June of 2017,
and his proposal is that the Garden Clubs agreed to have a state standard flower show at
the Jack House. It is a judged show with people from all over the state.
The Jack House should be able to benefit from the show. The show would be in the
morning, there would be lunch in the gardens, and after lunch the garden club would
leave and the Jack House would have the ability to profit from the show being open to
the public. It is proposed to be on Wednesday, May 31st.
Eva suggested working with the docents to mitigate risk of introducing water and plants
to the collection
MOTION BY MEMBER ULZ, SECOND BY COMMITTEE MEMBER CROTSER,
CARRIED 7-0 to move to offer to host California State Standard Flower Show in the
House, Garden, and Carriage House.
7.
Discussion to Develop Deaccession of Non – Jack items from the Collection (Papp) 5 minutes
Kincaid led discussion by pointing to Papp’s minutes, deaccession of non-Jack items, on
the last page. It was not discussed at the morning meeting, it turns out it was suggested
long ago and it is just now being addressed. Point of order is that rather than developing
something, the committee be asked first.
1-3
Papp wanted to bring up the issue of deaccession of items. One of the things he has been
trying to do is separate and bring into the house anything that is part of the collection. He
also wanted to clean out the storage, for holiday decorations that are not part of the
collection, for example baskets that were for sale and baskets that were from the early
1900’s. The larger issue that has been a concern for docents is that there is a lot of stuff
in the Jack house that did not belong to the Jack’s and has no key interpretative roll. It
interferes with the presentation of the house. By introducing new items, you no longer
have the historic narrative and may be telling a false story of what went on in the House
during the Jack Era.
Mills said the period was one of great change and the items may or may have not
belonged to the family but still add an important essence to the house. It adds a personal
nature to the family and a way to create a personal story that describes the family
through explaining the era in which they lived.
Crotser suggested identifying items that are not Jack items and manage separately.
Eva said there are two issues. First, the collection needs to be managed, and the
committee needs to be responsible managers of the collection. The city has been deeded
the Jack Collection alone. The other items may be valuable to the house but they are not
under authority of the committee to manage. It must be understood what is part of the
deeded collection the committee is responsible for managing. They must be separated to
allow for different levels of control.
The second issue is interpretation, and it is the issue of how to use the House and new
items to tell a compelling story to the public. We must select which items to use to tell
the story of the house as desired by the committee and docents. The decorators are also a
large part of the history of the house, how the house was saved and how the house
became valuable to the City.
It was recommended to identify items that are non-Jack and deaccession them which
allows the City to not insure them but not remove these items. We must define
“Accession/Deaccession” to the different collections and clarify which items are
accessioned in which collection.
MOTION BY MEMBER UPDEGROVE, SECOND BY COMMITTEE MEMBER
CROTSER, CARRIED 7-0 to move to begin the process of identifying and listing the
items that are Jack family items, items that are decorator chosen items, and items that are
interpretative/educational items, and make three lists of items.
8.
Staff Report for Parks and Recreation Updates (Mudgett) – 2 minutes
Start of school year means the Parks and Recreation Department is busy!
The Bike Rodeo is on October 1st
Next Thursday, September 22nd, is the volunteer appreciation dinner and the Jack House
will be open for first 45 minutes for tours
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Sept 24th there is a kids adventure scramble course at the golf course, $5 each
End of October, Boo Bash formally munchkin march at Meadow Park
9.
Jack House Docent Activities (Papp) – 5 minutes
See attached report.
Settle suggested have language in packets ahead of time, Papp agreed to work with Dave
to do so.
10.
Friends of the Jack House Updates (Papp) – 5 minutes
See attached report.
11.
Sub-Committee Reports (Settle) – 20 minutes
a.
Strategic Planning (Crotser, Settle, Ulz)
Chuck sent updates through email and nothing has happened past that.
b.
Carriage House Accessibility (Crotser, Papp)
Still on hold
c.
Collections, Use & Handling Policy (Settle, Ulz, Darnell, Sorvetti)
Friends of the Jack House approached members of the committee and wanted
them to request clarification of the city’s funding commitment to funding
care in the next report. Ask the committee to take up at future meeting to
understand as a subcommittee.
12.
Member Comments/Communications/Reports (Committee) – 5 minutes
Toni gave a very detailed history of pickleball and expressed her love for the sport. She
also thanked James for his additions to the carriage house, for all the other items in it are
trash and clutter which need to be attended to. Papp added that some items are part of the
decorators deaccession (plastic plants, etc.) Papp will categorize for evaluation at a later
date.
Eva suggested making a list of items to keep in the collection. She also thanked Toni for
following up with Suzanne. Toni will follow up for agenda items for next meeting.
Bryant promoted his Opera SLO event.
Bob says Vocal Arts is starting their 40th season at the Masonic Lodge.
1-5
James is between a rock and a hard place, docents are disagreeing, he needs historical
proof to legitimize their concerns with the collection and make sure it’s not their
personal preferences alone.
Settle mentioned the desire to have a future discussion on moving furniture and the
decision of interior decorator ownership as time moves on. Until the group can decide
how to move forward, pieces should be left where the decorators left them. There needs
to be a line drawn between public appeal and historical accuracy, which may or may not
go hand in hand, and the issue can be discussed at a later time.
Susan commented on Chuck’s efforts to meet to address the original deed and make
changes and his failed efforts at making contact.
Kathi says the one live tree is doing well and Joe Sable asked where the committee
would like the tree. Cal Poly has a special orchard where it can go if need be. He still has
the root stalk and he can try grafting again later.
Kathi questioned if there is still a box of Friends Flyers, the whereabouts of the flyers are
unknown, but they should be updated and replenished.
Meeting adjourned by Chair Kathi Settle at 7:32pm to Next Scheduled Regular
Meeting on October 12, 2016 at 5:30pm
Adjourn to Next Scheduled Regular Meeting on October 12, 2016 at 5:30pm
APPEALS: Administrative decisions by the Jack House Commission may be appealed to the City Council in
accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code.
The City of San Luis Obispo is committed to including the disabled in all of its services, programs,
and activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance
1-6
JACK HOUSE Accounting
Monthly Account Reporting of Revenues and Expenditures
2015-16 Fiscal Year
Reporting Date: October 1, 2015
Accounting Periods: 4
Sept 1 - 31, 2015
Verified By: Dave Setterlund, Community Services Supervisor
Melissa Mudgett, Recreation Manager
(Note: Dates are when posted by Finance Dept., not dates of transaction)
JACK HOUSE FUND BALANCE $10,262.22*
Acct 625-3901
* Any Remaining Balance at 2014-15 Year-End will be added to this fund balance at time
of City's Financial Close-out and Audit which occurs in August/September.
Jack House Account Summary
REVENUES (Through to Aug 31, 2015)
BUDGET
Jack House Revenues (Fund 625)
$
EXPENDITURES (Through to Aug 31, 2015)
Total Expenditures
(through Aug 31, 2015)
BUDGET
JH Fund-625
City Fund-100
$
$
BALANCE TO-DATE
$
REMAINING
343.50
BALANCE TO-DATE
- $
(620.62) $
10,500 $
(947.16) $
REMAINING
(277.12)
9,552.84
2-1
JACK HOUSE Accounting
Jack House Fund REVENUES
Fund 625
Beginning Balance (Sept 1, 2015)
$
318.50
Revenue (through Sept 30, 2015)
625.42760 – Interest on Investments
No Activity
Sub-Total Interest Earned:
$
$
$
-
Sub-Total Donations:
$
-
Sub-Total Non-Taxable Revenue:
$
$
-
625.47010 – Other Contributions (Donations)
No Activity
625.58100 – Food Sales Non-Taxable
No Activity
625.58110 – Merchandise Sales Taxable (Gift Shop)
No Activity
$
HTJB book sales = 0
Sub-Total Sales Revenue: $
625.58120 – JH Revenue (Tours)
Cash Receipts Interface
$
25.00
$
25.00
TOTAL JACK HOUSE FUND REVENUE $
25.00
Sub-Total Tours Revenue:
Total Number of Books Either Gifted or
Sold
-
0
Ending Revenue Balance
(Includes Accrued Interest. Does not include Petty Cash)
$
343.50
2-2
JACK HOUSE Accounting
Jack House Fund EXPENDITURES
Account 625-89140
Expenditures as of Sept 30, 2015
(Matching Finance Plus)
$
70.62
$
550.00
Expenditures (through September 30, 2015)
89140.7227 Contract Services
History Center Piano Tunig
$
Sub-Total: $
550.00
89140.7789 Cost of Materials for Resale
No Activity
Sub-Total:
$
-
TOTAL JACK HOUSE FUND EXPENDITURES
$
550.00
$
620.62
Ending Expenditure Balance
(Matching Finance Plus)
Jack House Promotions City General Funds - EXPENDITURES
Account 100.60280.7244
Beginning balance as of August 1, 2015
(Matching Finance Plus System)
$
10,470.84
$
918.00
Total Expenditures: $
918.00
Expenditures (Post Dates through August 31, 2015)
60280.7244 Promotions
Jack House Promotion La Vista
Ending Balance Remaining (Matching Finance Plus System)
$
9,552.84
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Parks and Recreation Department Memorandum
DATE:
October 5, 2016
TO:
Jack House Committee
FROM:
Melissa Mudgett, Parks & Recreation Dept. Manager
SUBJECT:
JHC Input into Council Goal-Setting and the Financial Plan /
Budget Process
Background Information
Every two years the City adopts a budget and financial plan. To prepare for the
budget process, all City departments and advisory bodies are asked to provide input to
Council on major city goals for the next two years. The City Council then uses this
information, along with public comment and other input, to set community priorities
and allocate resources to accomplish the most important City goals.
Why involve advisory bodies in the goal-setting process? Advisory body members
provide important input because they are recognized as representatives of the
community, committed to the long-term best interests of the City. And they are close
to the “pulse” of the community in terms of their specific area of interest. Other key
points as we embark on this goal setting process are:
1. The Council is seeking advisory body input focused on the purview area of the
advisory body.
2. Advisory body input is highly valued by the Council and the staff.
3. Goals can include completing projects from a previous work program.
4. Identifying priorities implies recommending fewer rather than more goals to the
Council. The Jack House Committee should recommend only those activities that
can reasonably be accomplished in the two-year budget period.
At the September 10, 2014 JHC meeting you will be expected to provide input on the
Council Goal-Setting process.
The Process
At the next JHC meeting on November 9, 2016, staff will introduce the budget
process and advisory bodies’ role in it. The Committee should then begin reviewing
its past 2017-19 goals and make recommendations for any changes or revisions.
During past goal-setting sessions, JHC has generally followed the steps below.
1341 Nipomo Street
San Luis Obispo, CA 93401
805/781-7300
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Jack House Committee Goal Setting Recommendation
Page 2
Goal-setting steps:
1. Review and understand goal-setting and City Financial Plan/Budget Process
2. Evaluate previous goal input. Determine which goals are no longer needed or
require updating or modification.
3. Determine which goals should be carried forward;
4. Identify new goals for possible inclusion;
5. Prioritize the goals based on the JHC’s priorities along with the community needs
and input; and
6. Identify activities which may require additional resources to accomplish. This
may include references to possible community partnerships or outside funding
sources.
The Committee will establish goals for the next two years (2017-19) and should
discuss how these goals relate to important Council goals and at the same time,
consider the fiscal context for the goal setting process, including resources needed to
accomplish the task.
Previous Financial Plan (2015-17) JHC Advisory Body Goals
The Jack House Committee (JHC) assists the Council and Parks and Recreation
Department in the administration and restoration of the historic Jack Residence at 536
Marsh Street. The Committee makes recommendations for basic rules and regulations
that will allow for the greatest possible public use and enjoyment of the house and
grounds, while protecting and preserving the history and integrity of this cultural and
recreational facility.
For the 2015-17 Financial Plan, the JHC recommended goals that would preserve and
protect the integrity of the Jack House, its collections and the historic Gardens. These
goals were as follows:
Leisure, Cultural and Social Services
Although there are many worthwhile needs, given the fiscal constraints of the budget the
Committee encourages the City to focus on maintaining its current infrastructure and
historical assets which can be support through the maintenance and capital projects as
recommended below.
2015-17 Jack House Committee Goals
1. Window Restoration and Residential Elevator Lift Removal:
For over 39 years it has been a goal of those associated with the Jack House to
restore the Bay Window on the south side of the house to its original charm and
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Jack House Committee Goal Setting Recommendation
Page 3
elegance. The Bay Window used to serve the first floor dining room and the
second floor master bedroom. The Bay Window was removed and replaced with
an exterior elevator shaft to serve the resident at the time. Removing the
residential elevator list and restoring the windows would restore its elegance as
well as the missing south light quality to the dining room and master bedroom.
The Jack House Committee (JHC) Advisory Body has worked closely with the
Paragon architectural firm, which has completed the construction documents and
cost estimates for this restoration. The JHC Advisory Body used its own recourses
for completion of this phase of the work. It is anticipated that funding for this
project would be a combination of JHC Advisory Body funds, Kathleen Kaetzel’s
endowment to the Jack House Foundation and the remaining funding from the
City general fund.
2. New Outdoor Storage Facility:
The Jack House Docents, Parks and Recreation Staff and Public Works personnel
who tend to the Jack House and Gardens have a need for a common storage
facility. At present part of the Buggy Shed, the Jack House Basement and various
closets are used in a make shift manner. A common storage facility would solve
this problem and free up the Buggy Shed for future public uses and historical
displays. The JHC Advisory Body recommends a site located adjacent to the
Buggy Shed where the driveway dead ends.
3. Buggy Shed makeover and updating for public use:
The Buggy Shed continues to be an integral part of the Jack House and Gardens.
The seismic upgrade is complete and the volunteers have done an ample amount
of work to prepare the space for future public use. However the planning of
future use for small gatherings and the historical display of artifacts cannot be
proceed until a new storage facility is completed on site to accommodate items
stored in the Buggy Shed.
4. Marsh Street Cross Walk:
The JHC Advisory Body recommends a cross walk be established between the
Manse housing project the bank and the Jack House. It is long overdue and has
become a dangerous crossing for pedestrians. This cross walk could also serve a
future trolley stop. A member of the Committee has been invited to serve on
workshops, meetings and other efforts in the Pedestrian Plan development for the
City.
5. Installation and Design of Original Cistern Pump:
The original cistern reservoir still exists under the rear patio at the back of the
House. Its location and image can be discerned by the design of the paving
pattern. However, the final design remains unfinished. To complete the final
design the cistern pump, which is in storage, needs to be remounted in the original
location in a similar manner and design as it formerly was.
6. Digital Collections Catalog:
The Jack House collection inventory - the responsibility of maintaining an
inventory of the collection is outlined in the Grant Deed - exists currently as
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Jack House Committee Goal Setting Recommendation
Page 4
handwritten inventory sheets. For improved access and security of collections
data, the inventory sheets will be transcribed and entered into a digital database
program. The inventory will simultaneously be updated and expanded to include
history, condition, and legal status for each object. Objects will be linked to their
data records with improved labeling. This effort comes in conjunction with the
creation of a Collections Management Policy which is now being written.
1. Gazebo restoration:
The Gazebo is an important landmark element in the Jack House Gardens, but has
been classified as being in questionable condition by the Department of Public
Works. Parks and Recreation is working in conjunction with Public Works to
submit a CIP for Gazebo Restoration in the upcoming fiscal cycle.
2. Bay Window restoration and elevator shaft removal:
The bay window on the south side of the house used to serve the first floor dining
room and the second floor master bedroom. The bay window was removed and
replaced with an exterior elevator shaft to serve the resident at the time.
Removing the elevator shaft and restoring the bay window would restore the
south side of the house to its original charm and grace. It would also restore the
missing south light quality to the dining room and master bedroom. Hopefully
some of the funding of this restoration could be provided for through the recent
trust endowment for Jack House restoration projects.
3. Annual outdoor maintenance:
To passer-byers and visitors alike, the house appears dirty and dingy on the
outside. The Committee would like to see that it receive an annual cleaning of dirt
and debris, including the fence that lines Marsh Street before wedding season
begins in April. In addition to the annual clean, the house should be painted on an
8-year cycle, as recommended by Public Works.
4. Buggy Shed makeover and updating for public use:
The Buggy Shed is an integral part of the Jack House Gardens. Several years ago
it had a seismic structural upgrade which made it safe for public use. With
minimal funding and anticipated volunteer work the front half of the facility can
be open to the public as a display space for historic artifacts and/or a small
meeting facility. The back half of the facility will remain a storage space for
tables and chairs used in the Gardens.
What’s Next?
On November 9, 2014 JHC will discuss, revise and approve goal input to Council. If
Committee members need additional time to complete this task beyond the time
allotted at the November 9th meeting, a sub-committee may be convened to complete
a draft of goal input prior to the December 14th JHC meeting. The subcommittee
would then present their work at the December 14th, 2014 meeting to the full
committee for approval. Advisory body goals are due to the City’s Finance
Department by December 19, 2016.
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Jack House Committee Goal Setting Recommendation
Page 5
Since the time frame for the goal setting process is so short, I am asking that you
please review the prior goals and come to the November 9th meeting prepared and
ready to provide goal-setting input.
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ADVISORY BODIES, GOAL-SETTING & THE BUDGET PROCESS
PURPOSE OF THE CITY’S BUDGET
The City has adopted a number of long term goals
and plans – General Plan, Water and Sewer Master
Plans, Source Reduction, Recycling & Hazardous
Materials Plans, Pavement Management Plan, Short
Range Transit Plan, Downtown Access and Parking
Plan, Waterways Management Plan, Neighborhood
Traffic Management Program, Bicycle Plan, Public
Art Policy, Conceptual Physical Plan for the City’s
Center and Facilities Master Plan.
The Financial Plan is the key tool for
programming implementation of these goals, plans
and policies by allocating the resources necessary
to do so.
This requires a budget process that:
Community Forum, review fiscal policies, review
financial results for 2013-14 and general fiscal
outlook, including General Fund Five-Year Fiscal
Forecast.
Community Forum: January 13, 2015 Consider
candidate goals from Council advisory bodies,
community groups and interested individuals.
Council Goal-Setting Workshop: January 24,
2015. Discuss candidate goals presented at January
13 workshop; discuss Council member goals; and
prioritize and set major City goals for 2015-17.
Major City Goal Work Programs: April 14,
2015. Conceptually approve detailed work
programs for major City goals and set strategic
budget direction for 2015-17.
 Clearly sets major City goals and other
important objectives.
ADVISORY BODY ROLE
 Establishes reasonable timeframes and
organizational responsibility for achieving them.
By providing the Council with their goal
recommendations, advisory bodies play a very
important part in this process. For example,
virtually all of the advisory body recommendations
received as part of this process two years ago were
included in some way in the 2013-15 Financial Plan.
 Allocates resources for programs and projects.
FINANCIAL PLAN FEATURES




Goal-Driven
Policy-Based
Multi-Year
Automated, Rigorous, Technically Sound
COUNCIL GOAL-SETTING
First Step in the Budget Process. Linking goals
with resources requires a budget process that
identifies key objectives at the very beginning of the
process. Setting goals and priorities should drive
the budget process, not follow it.
PROCESS FOR 2015-17
Setting the Stage: November 13, 2014. Council
Workshop to Review the status of the General Plan
programs, current Major City Goals, long-term
Capital Improvement Plan, current CIP projects, and
the City’s general fiscal condition and outlook.
Council goals, by their nature, tend to be broader in
scope than those developed by advisory bodies. In
your recommendations to the Council, please
consider what you believe would be appropriate
City goals, both from the perspective of your
advisory body’s purpose, as well as any perceived
community-wide concerns and needs.
Council advisory body goals are due on November
18, 2014. Advisory bodies will receive a
consolidated listing of all recommended advisory
body goals on November 21, 2014. This provides
advisory bodies with an opportunity to review what
other advisory bodies see as high community
priorities; and while not required, it is also an
opportunity to revise goals in light of these if they
want to do so. Changes in goals, if any, are due on
December 15, 2014. The Council will receive the
final report with all advisory body recommendations
before they begin the goal-setting process in January
2009.
Budget Foundation: December 16, 2014. Finalize
plans for the goal-setting process and the
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JACK HOUSE DOCENT REPORT, 14 SEPTEMBER 2016
• David Middlecamp featured our newly rediscovered and reinterpreted photograph of the
Jack Garden from the late 1880s in his Photos from the Vault column in the Saturday
September 10 Tribune and online. Unfortunately, the two subsequent Sundays after its
appearance we are closed for weddings.
• With new information about the garden, we held our first garden tour in recent memory,
which subsequently moved into the house and ended up lasting, with the encouragement of
those on the tour, two hours, from 6 pm to 8 pm. Another garden tour is scheduled for
tomorrow evening at 5:30.
• The docents have created a new self-guided tour of the Jack House and Garden, to be
premiered at the 2017 Parks Department Volunteer Appreciation Dinner.
• Docent president and vice-president James Papp and Marilyn Darnell took a daylong
course on cultural landscapes from State Parks archaeologist Elise Wheeler as part of the
History Center’s Museum Institute. Wheeler has offered to help prepare a Jack Garden
cultural landscape report. In Papp’s discussion with the State Office of Historic
Preservation, it was established that the 1992 National Register nomination for the Jack
House could be amended to extend the boundary of registration to the Jack Garden, but the
application for the house itself would have to be brought up to current standards.
• The 1992 nomination did not include the Carriage House as a contributing feature
because of nonoriginal siding. A structure may be contributing if replacement siding is to
Secretary of Interior standards, but our siding is not. The original siding has been retained
on three sides under the added plywood a fake battens and could be exposed again.
• Jack House docent participation in the History Center’s countywide docent program
continues with yesterday’s visit of five docents to the restored Spooner Ranch House.
• Darnell and Papp will be awarded their Museum Institute Certificates by the History
Center this Friday after taking three core courses and seven electives on museum
administration, education, and collections.
FRIENDS OF THE JACK HOUSE REPORT, 14 SEPTEMBER 2016
• The Jack Garden was the focus of September’s Art after Dark, Landscape Lost and Found,
which, thanks to an appearance by Susan Updegrove and her husband, broke our previous
record of 76 attendees with 78. Maps and photographs of the garden were displayed
outside, and visitors participated in a number of different scavenger hunts for lost and
found features. We brought in potted Washingtonia palms and a lemon verbena to
represent some of the lost features.
• The Friends have voted to spend $500 to bring the number of folding chairs in the Jack
House to thirty, the current fire marshal capacity, for events. Libbie Agran donated $200 for
this purpose.
• The Friends will continue Art after Dark programming in 2017 and make their new 2017
focus Jack Garden activation, starting with a neighborhood assessment with the assistance
of the Downtown Association.
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