Welcome to Intermountain MLS New Member

Welcome to Intermountain MLS
New Member Orientation
Greg Manship, CEO
Today’s Agenda
• What is Intermountain MLS?
• Purpose of the MLS
• Review of IMLS Organizational
Structure
• Discussion of IMLS Rules and Policies
• Helpful Tools and Resources
• Review of IMLS Products and
Services
• Paragon Tips
• Anti-Trust
Core Purpose of the MLS
• A means by which “Participants”
make a unilateral offer of cooperation
and compensation
– Participant = Broker
– Subscriber = Agent
• A facility for the correlation and
dissemination of listing information
among Participants
IMLS Structure
• Regional MLS serving Ada, Blaine,
Boise, Canyon, Cassia, Elmore, Gem,
Gooding, Jerome, Malheur, Owyhee,
Payette, Twin Falls and Washington
Counties
• IMLS serves approximately 4000
agents and appraisers in Idaho and
Eastern Oregon
• Processes approximately 50,000
Listings annually
Local REALTOR ® Boards
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Ada County Association of REALTORS ®
Caldwell Board of REALTORS ®
Elmore County Board of REALTORS ®
Emmett Valley Association of REALTORS®
Malheur County Board of REALTORS ®
Nampa Association of REALTORS ®
Northside Board of REALTORS®
Payette/Washington Board of REALTORS ®
Twin Falls Association of REALTORS®
IMLS Structure
• 20 member Board of Directors with
representation from each local Board
• Board approves policy decisions for
implementation by MLS Management
IMLS Organization
IMLS Board of
Directors
IMLS C.E.O.
Greg Manship
IMLS C.E.O. Support/
Rules and
Regulations/ Billing
IMLS I.T. Director
Membership
Barb Keller
Kim Griffin
Membership/ Key &
Lockbox Support
Annie Cope
Membership/ Key &
Lockbox Support
Linda Thannisch
Director of
Product
Training
Chris Peterson
Membership
Support
Amy Reynolds
Director of
Membership / IDX
Krislee Moss
I.T. Support
I.T. Support
Nic Terrell
Christian Mawson
Volunteers Make the MLS!
Rules & Policies Committee
Chair – Jared Cozby – Front Street Brokers
New Technology Committee
Chair – Eric Jensen – Idaho Smart Agents
PLEASE VOLUNTEER!
IMLS Rules and Policies
• IMLS Photo Policy
Photos can be entered into Paragon by any agent and is the
preferred method of getting photos onto your listings.
Uploading your own photos is free. Upload multiple photos
at one time in Paragon 5.
Photos can also be submitted to the MLS in digital or hardcopy
format or emailed to the MLS at:
[email protected]
IMLS will charge $10 to add photos to any listing.
Up to twenty-five total photos per listing may be submitted to
the MLS. One Photo is required on residential listings within
the next business day after listing is input and please no signs
in the listing photos
IMLS Rules and Policies
Reporting Guidelines – Status Changes must be reported to the MLS
within the time frame indicated or fines may be assessed:
• All new listings must be submitted to the MLS by Next
business day after any marketing and/or advertising begins.
Listing Date is defined as the day any advertising begins.
Failure to submit a listing by the next business day after
marketing and/or advertising begins will result in a fine per
transaction, in an amount as determined from time to time by
the IMLS Board of Directors.
• All contingencies must be submitted to the MLS by Next
business day
• All pending listings must be submitted to the MLS by Next
business day
• All Sold Listings must be submitted to the MLS by Next
business day
*If a listing will not be entered by Next business day then
the Intermountain MLS Waiver of Benefits is to be used
IMLS Rules and Policies
Active Status called Contingent (Except Short Sales). Listings may only be marked “contingent” when it
is documented that all parties agree that the property will continue to be marketed and other offers
will be accepted. If not, an accepted offer must be marked Pending.
Contingent Short Sale:
Section 1.6.1 Contingency Applicable to Short Sale:
(a)
Properties that are subject to a Short Sale shall comply with the disclosure provision set forth in Section
5.0.1 of these rules.
(b) Listings shall be marked “contingent short sale” if acceptance of offer is contingent upon 3rd party approval(s).
(c) Listings shall be marked “pending” when seller is no longer accepting offers or upon or seller receiving 3rd
party acceptance of offer.
(d) Short Sale contingency or conditions of any term in the listing shall be specified and noticed to the Participants
within Next (1) business day.
Listings of Bank Owned Properties:
• Participants and its subscribers shall comply with this section whenever the property listed is
owned and being sold by a seller that is a bank, credit union, or is otherwise engaged in the
business of banking, mortgage lending or secondary market. Listings shall be marked “Pending”
whenever the seller has instructed that it will no longer consider offers and any submitted offers
shall not be presented.
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Listings must be “exclusive right to sell” or “exclusive agency”
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Required fields denoted by * and BOLD on listing input form must be completed
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Compensation must be expressed as $ or %
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Variable rate commissions must be disclosed in MLS system
IMLS Rules and Policies
• Variable Rate Commission: All listings submitted
to MLS with variable rate commissions must be
disclosed. This is when the seller agrees to pay a
specified commission if the property is
sold/leased by the listing broker without
assistance and a different commission if the
sale/lease results through the efforts of a
cooperating broker. The listing broker, in response
to inquiries from potential cooperating brokers,
must disclose the differential.
IMLS Rules and Policies
• If a property qualifies for more than one class it can be
listed in more than one class (i.e.: business/
commercial and land)
• Properties can be listed in a class once and as only one
type (i.e.: Not single family and townhome)
• Residential Properties can be either single family (less
than 1 acre) OR single family with acreage (1 acre or
more)
• Below grade: space on any level which has living area,
is accessible by interior stairs, and has earth adjacent
to any exterior wall on that level. If earth is adjacent to
any portion of a wall, the entire level is considered
"Below-Grade".
IMLS Rules and Policies
• Parcel Number is required on all listings. Correct
parcel number links tax information to listing data
• Apx Sq Feet – Please enter all levels and match
source.
• When listings close they are to be entered as
“sold” not cancelled. Cancelling a sold listing will
result in a fine assessed against the listing office.
• Unpublished Sold: pre-sold listings, listings
entered for comp purposes with correct dates.
• Withdrawn:
– Cancelled- the listing agreement with the seller and
the listing office is cancelled
IMLS Rules and Policies
• Withdrawn: Temporarily Off Market (Section 1.5.1) A Temporarily Off
Market listing is one that becomes unavailable for showing during the listing term of the contract. In
order to place a listing in the Temporarily Off Market status, the seller's authorization is required and
must be input into to the MLS within one business day. The Agent Remarks section must disclose the
date on which the property will become available for showing again, or why it will not be returning
to an active status.
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During the Temporarily Off Market time period, no showings of the property are permitted by any
licensed agent including the Listing Agent, Listing Broker and/or any Agent affiliated with the Listing
Brokerage firm. Temporarily Off Market listings will not be included in any IDX or MLS listing
syndication feeds; however, they will accumulate Days on Market.
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When the Temporarily Off Market time period has expired and the listing becomes available for
showings again, the listing must be transferred to an Active status on the date that it can first be
shown. Once the Property is included in the Multiple Listing Service database as an active listing, the
property will be available for showing by licensed agents and will be included in IDX and MLS listing
syndication feeds.
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Any Participant and/or Subscriber that shows or permits showings of properties that are in the
Temporarily Off Market status will be assessed a fine of $500.00 and may be in violation of the
NAR Standard of Practices. Repeat offenders of this rule will be reviewed by the MLS leadership and
may result in service suspensions or additional fines being assessed.
IMLS Rules and Policies
 IMLS requires that all sold prices be reported as stated in
Section 2.5 of IMLS Rules & Regulations.
 More information is available by clicking Membership Info
then Rules and Regulations
 Rules Violations: Violation Chart
Violations – Level 1
IMLS Rules and Policies:
Violations
1st Offense
2nd
Failure to Enter New Listings by One (1) Business Day
$100
Failure to Report Status Changes by One (1) Business Day
$100
Failure to Report Sold by One (1) Business Day
No Front Photo by Two (2) Business Days – Residential Class Only (Excludes To Be Built and
Under Construction Listings)
$100
3rd
$100 if not corrected
Failure to Update Proposed Closing Date
$100 if not corrected
$100 and correction
Property Class Duplication (ie. same property listed in Residential and Residential w/Acreage) by IMLS
$100 and correction
by IMLS
Photos containing contact or marketing information
$100 and correction
Contact or Personal Party Marketing Information in Public Remarks
by IMLS
$100 and correction
Branded Virtual Tour in Unbranded Virtual Tour Field
by IMLS
$100 and correction
Third Party Marketing in Any Field of MLS
by IMLS
$100 and correction
Inaccurate Information on Listings
by IMLS
$100 and correction
by IMLS
Manipulating Listing Data to Avoid CDOM or Property History
Relisting an Expired or Cancelled Listing within 30 days or less of the Expiration or Cancellation $100 and correction
Date as “New” instead of “Back on Market” within the same office.
by IMLS
Distributing MLS Confidential Information (defined in section 12.3 of IMLS Rules & Regs)
$100
Failure to Submit Terms of Contingencies
$100
$250
$500
$250
$500
$250
$500
IMLS Rules and Policies:
Violations
Violations – Level 2
First Offense
Inappropriate or Unprofessional Use of Remarks
$250 and correction by IMLS
2nd 3rd
Violations – Level 3
Reporting Inaccurate Sales Price
$500 and correction by IMLS
Cancelling, Withdrawing or Expiring a Sold Listing
Failing to Receive Paperwork to Justify Sold Price 25% above or
below Original Price in 3 Business Days
$500 and correction by IMLS
Unauthorized Use of IMLS Waiver (agent/broker)
$500 and broker assessed $22/mo for agent
$500
Unauthorized Use of IMLS (assistant)
$500
Unauthorized Use of Supra Key
$500
Exporting MLS Data for Unauthorized Use
$500
Violation of IDX Rules
$500
Violations – Level 4
Sharing User Name and Password
$5000 plus automatic 3 month suspension
Report Corrections
REALTOR ® Resources
Helpful Websites for REALTORS:
IMLS Member Website www.imlsmembers.com
IMLS Consumer Website www.intermountainmls.com
NAR Website www.realtor.org
IAR Website www.idahorealtors.com
Paragon 5 Link http://www.paragonimls.com
IMLS Services
Basic MLS Services
$78.00 per agent/qtr
Basic MLS includes
• Unlimited MLS database usage via the on-line
system (Paragon), Mobile (Paragon Mobile),
through PDA, unlimited listings and changes
• Access to many ancillary services
• Computer training:
– 16 seat computer lab
– In office training through mobile lab at
member office
– Training: Paragon, Instanet, Cloud CMA, RPR,
Listing Input Classes
• Forms preparation assistance
• MLS technical support
IMLS Gateway
IMLS Members Page
IMLS Services
IDX
• Internet Data Exchange
– Allows brokers and agents (with broker
permission) to advertise active MLS
listings on their personal or company
owned websites
– Rules defined in Section 18 of IMLS Rules
and Regulations
IMLS Services
Options for implementing IDX
• Numerous approved third party vendors provide both
locally and nationally.
• Brokerage firms may request data feed for custom
solution.
• Many brokerages offer framing of the broker owned
website.
• IMLS offers a smart-framing solution that can be
customized and pasted into an existing website. Map
search and feed generation.
• $25 Setup Fee/Monthly fee of $10 per month.
IMLS Services
Examples of IDX Implementation
IMLS Services
Supra
• Leasing Administrator for SUPRA
SUPRA Products Offered:
– Active Key Annual Lease renewed each Oct. - $193.22/yr
prorated
– Ekey Professional Monthly Lease auto debit - $27.80/mo
– Ekey Basic Monthly Lease auto debit - $16.10/mo
– $75 Activation Fee
– Sharing of Keys is Subject to $500 fine
– iPhone fob $55 + tax
Lockboxes can be purchased for $89 plus tax
IMLS Services
IMLS Mobile
http://www.imlsmobile.com
• Email the listings directly to your prospect
from your wireless device.
• Use the same user name and password as
your Paragon login.
• Search by GPS radius, street address, listing
price, listing type, number of bedrooms and
up to 25 additional fields.
• Results of these queries include detailed
property information, driving directions and
photos.
• Better illustrate the new subject property with
multiple listing photos.
• Find the listing agent’s number within the
listing detail.
iOS (iPhone/ iPad)
App
Android App
IMLS Services
reInsight Tax
• reInsight Tax is an online mapping program that
combines MLS listings and tax data with detailed
street maps and high resolution photography.
• Browse properties listed in your region, create
farm lists for targeted marketing and run
comparables for a subject property.
• reInsight Tax also offers advanced drawing tools,
extensive search filters and a client collaboration
component.
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IMLS Services
Instanet Forms, DocBox, &
Authentisign
IAR (Idaho Association of Realtors) Forms Integration
Provides a secure, electronic document archive
Web enabled
No infrastructure costs
– View anytime, anyplace
– A simple, cost effective electronic
• document management solution
• Simple yet flexible
• Allows an MLS to provide a membership-wide
document repository & electronic signature solution
available to all members
IMLS Services
ListingBook
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For Buyers
Conducts instant property searches
Obtains personalized service from agents
Communicates instantly with agents
For Sellers
Compares area sales in their neighborhoods
Obtains showing feedback from their agents
Receives monthly summaries from agents
For Agents
Automates the busy work
Tracks buyer & seller activities
Enhances agent value to buyers & sellers
IMLS Services
Goomzee Realty Connect
IMLS Services
Goomzee Realty Connect
• Text Message listing information to
potential clients: including photos
• Capture prospect data
• Empty flyer boxes a thing of the past
Realtor.com: Find
• Find is a professional application for REALTORs® that allows MLS
Members to access all of Move.com’s public and private data sets
via a powerful, robust, and intuitive search engine.
• Similar to the Realtor.com® “control panels” that allow REALTORs®
to access password protected portions of the Realtor.com® site that
consumers do not have access to, the Find application gives the
REALTOR® professional an unfettered, unrestricted view of all
Move’s data sets.
• With Find’s ultra‐fast search engine and a powerful natural
language processer, the real estate professional can immediately
access any of the broad data sets by simply typing in a request
• Search data from other MLS Systems (i.e.: McCall, Pocatello,
Idaho Falls, Chicago etc.)
Realtor Property Resource
• RPR is a professional tool for REALTORs® ONLY- Access
directly from Paragon (Resources Menu  RPR)
• access hundreds of data sets on over 150 million properties
across the country (MLS details from IMLS)
– Tax Assessments Notices of Default (NOD's)
– The largest database of foreclosures and pre-foreclosures in the
country.
– Mortgage and history data.
– Value Estimates, Refinements and Comp Analysis.
– Neighborhood and Demographic information.
– FEMA flood maps.
– School zoning and information.
Realtor Property Resource
Down Payment Resource
Connecting Realtors & Consumers to
Homebuyer Programs
• Access directly from Paragon or Dashboard
• 26 Homebuyer Assistance Programs
• 10 Housing Finance Agencies
• 87% of IMLS Listings are eligible
Down Payment Resource
Down Payment Resource
DPR In Paragon
Down Payment Resource
IMLS Services
ReTechnology
IMLS Services
Virtual Tour/IDX
Intermountainmls.com
Intermountainmls.com
Intermountainmls.com
Intermountainmls.com
Intermountainmls.com
IMLS Services
Paragon 5
IMLS Services
Paragon 5 Client Connect
IMLS Services
Paragon 5 Client Connect
• Receive listings via scheduled notification
• Mark listings as “Favorite”, “Possible”, or
“Rejected”
• Agents see which listings client has marked
IMLS Services
Paragon 5 Map Search
Paragon Tips
• Paragon 5
– www.paragonimls.com
• Cross browser compliant
– Firefox, Chrome, Safari, Opera, & IE (no IE 8 in Win
XP) iPad & Tablet
• Address Search
• Types of Views
– MLS Client Detail (clr)
– Customer Handout
• MLS Newsletter Bulletin
Paragon Tips
• Mapping on listings: Each listing can have the
mapping information corrected by the listing
agent by choosing “change GeoCode” from
listing maintenance – Any Listing Agent can
make the change
• Upload Documents: Listing agents can upload
documents (i.e.: property disclosures, utility
statements) and attach them to their listing
Paragon Tips
• Paragon Voice Search: Allows you to search
Paragon via phone. Must call from phone
number in agent record 888.253.1391
• Paragon Voice Alert: Allows search results to
be sent as a phone call with limited listing
information to any desired US number
Our Continuing Goals
Stay on Top of Issues & New Technology
Continuing to Provide New Services and Tools
Taking Care of Our Participants & Subscribers
Provide accurate and current information to
Participants & Subscribers
• Reduce Broker Liability
• Moving the Consumer to a REALTOR®
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