Board of Education Regular Meeting September 22, 2015

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Board of Education Regular Meeting September 22, 2015
Board of Education
Regular Meeting
September 22, 2015
Regular Meeting
Notice is hereby given that on September 22, 2015 the Board of Education of the Fort Worth
Independent School District will hold a Regular meeting beginning at 5:30 PM at the Fort Worth
Independent School District Board Complex, 2903 Shotts Street, Fort Worth, Texas. The subjects
to be discussed or considered or upon which any formal action may be taken are listed on the
agenda which is made a part of this notice. Items do not have to be taken in the order shown on
this meeting notice.
FORT WORTH INDEPENDENT SCHOOL DISTRICT
AGENDA
1. 5:30 P.M. - CALL REGULAR MEETING TO ORDER - BOARD ROOM
2. PLEDGES - Benbrook Elementary School
3. RECOGNITIONS
A. Recognition of Students Performing and Greeting Prior to the Meeting
B. American Indian Heritage Day in Texas
C. Hispanic Heritage Month
D. Board Member and Superintendent Recognitions
4. PUBLIC COMMENT
5. RECESS - RECONVENE IN REGULAR SESSION - BOARD CONFERENCE
ROOM
6. DISCUSSION OF AGENDA ITEMS
7. CONSENT AGENDA ITEMS
(Action by the Board of Education in adopting the "Consent Agenda" means that all
items appearing herein are adopted by one single motion, unless a member of the Board
requests that such item be removed from the "Consent Agenda" and voted upon
separately.)
A. Board of Education Meeting Minutes
1. September 8, 2015 - Regular Meeting
4
6
B. Acceptance of Bids/Proposals, Single Source, and Agreement Purchases $50,000 and
More
1. Approve Annual Maintenance Renewal for Kronos Software
14
2. Approve Purchase of License Upgrades to the District's Microsoft SQL Server
Environment
20
3. Approve College Readiness System Products/ACT, Inc. Services Purchases for
American College Test Aspire for 9th Graders at Trimble Tech and Carter
Riverside High Schools
24
4. Approve Replenishment of Classroom and Auditorium Pianos
28
C. Approve Contracts Related to the 2015-2016 Adult Education Program
55
D. Approval of Program and Fiscal Agreement Between Fort Worth ISD/Fort Worth
After School Program, Just Keep Livin Foundation and Fort Worth ISD Education
Foundation
86
E. Approve the Annual Report on Cooperative Fees Paid by Fort Worth Independent
School District
100
8. RECESS - RECONVENE IN BOARD CONFERENCE ROOM FOR
EXECUTIVE SESSION
9. EXECUTIVE SESSION
A. Seek the Advice of its Attorneys Concerning Pending or Contemplated Litigation or
Other Matters that are Exempt from Public Disclosure Under Article X, Section 9 of
the Texas State Bar Rules and as Authorized by Section 551.071 of the Texas
Government Code.
B. Personnel Matters (Section 551.074)
C. Real Property (Section 551.072)
10. RECONVENE IN REGULAR SESSION - BOARD ROOM
11. ACCEPT CONSENT AGENDA
12. REPORTS/PRESENTATIONS
A. Citizens' Oversight Committee (COC) Presentation
B. Intervention Services Presentation
C. State Accountability
D. The Patient Protection and Affordable Care Act
13. ACTION AGENDA ITEMS
A. Item/Items Removed from Consent Agenda
B. Approve Agreement with University United Methodist Church for Visitor Parking
for Paschal High School
104
C. Approve the Interlocal Agreement with Crowley Independent School District for the 108
Services of the District's Occupational Health Care Plan, the Trinity Occupational
Program
D. Approve Creation of a Special Committee to Help in the Development of a Facility
Master Plan
114
E. Approve Creation of Self-Funded Employer Liability Internal Service Fund (Fund
770) and Approve Resolution Authorizing the Transfer of Undesignated Fund
Balance from Insurance Internal Service Fund (Fund 753) to Undesignated Fund
Balance in the Employer Liability Internal Service Fund (Fund 770)
116
F. Approve Audit Committee Appointments
121
G. Approve the 2013 Capital Improvement Budget Amendment for Budget Increase for 122
Bid Package #007 and Authorization to Negotiate and Enter into Contract with a
General Contractor for the 2013 Capital Improvement Program Bid Package #007
(RFCSP #16-003)
H. Approval of Minutes of the August 17, 2015 Citizens' Oversight Committee Meeting 132
14. COMMENTS BY BOARD MEMBERS OR SUPERINTENDENT ON CURRENT
DISTRICT ACTIVITIES INCLUDING RECOGNITIONS AND
ANNOUNCEMENTS
15. ADJOURN
Form Version 2015-07-09
CONSENT AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
BOARD OF EDUCATION MEETING MINUTES
BACKGROUND:
The Open Meetings Act (the “Act”) was adopted in 1967 with the sole intent of making
governmental decision-making accessible to the public. (It was codified without substantive
change as Government Code Chapter 551.) The “Act” requires meetings of governmental bodies
(school district board of trustees) to be open to the public, except for expressly authorized closed
sessions, and to be preceded by public notice of the time, place and subject matter of the
meeting.
Section 551.021 of the Texas Government Code states that (a) A governmental body shall
prepare and keep minutes of each open meeting of the body with the minutes containing the
subject of each deliberation and indicating action taken on each vote, order or decision. Section
551.022 provides the minutes are public records and shall be available for public inspection and
copying on request to the governmental body’s chief administrative officer or designee.
In order to maintain compliance with Texas Code chapter 551 and the Texas Open Meetings Act,
the Board must approve each set of minutes presented. Upon approval, the minutes can then be
made available to the public as an official record of a given meeting.
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve the Board Of Education Meeting Minutes
2. Decline to Approve the Board Of Education Meeting Minutes
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve The Board Of Education Meeting Minutes
4
Form Version 2015-07-09
FUNDING SOURCE
Additional Details
No Cost
COST:
None
VENDOR:
Not Applicable
PURCHASING MECHANISM
Not a purchase
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Board of Education
RATIONALE:
Approval of the attached Board of Education minutes allows the District to provide the public
with an official record of any given meeting.
INFORMATION SOURCE:
Sammy Monge
5
6
7
8
9
10
11
12
13
Form Version 2015-07-09
CONSENT AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE ANNUAL MAINTENANCE RENEWAL FOR KRONOS
SOFTWARE
BACKGROUND:
This item requests approval of the annual renewal for the Kronos timekeeping software. This
software provides an interface between the Munis timekeeping module and the District’s Kronos
clocks, and allows District administrators to review, approve and manage the work time for nonexempt employees. The service period is from September 28, 2015 through September 27, 2016.
STRATEGIC GOAL:
2. Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve Annual Maintenance Renewal for Kronos Software
2. Decline to Approve Annual Maintenance Renewal for Kronos Software
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Annual Maintenance Renewal for Kronos Software
FUNDING SOURCE
Additional Details
General Fund
199-53-6249-001-999-99-423-000000
COST:
$79,540.00
VENDOR:
ImmixTechnology, Inc.
14
PURCHASING MECHANISM
Interlocal Agreement
This purchase is in accordance with the Texas Education Code section 44.031 (j) regarding
school district purchases made through an interlocal contract. Pricing obtained through the
Department of Information Resource (DIR) Contract No. DIR-TSO-2585. Supporting
documentation is attached. The recommended vendor is listed above.
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
All Campuses and Administrative Offices
RATIONALE:
Approval of this software maintenance license renewal will ensure that District administrators
can continue to properly account for and manage non-exempt employee work time.
INFORMATION SOURCE:
Kyle Davie
Robert Mendez
15
16
17
18
19
Form Version 2015-07-09
CONSENT AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE PURCHASE OF LICENSE UPGRADES TO THE DISTRICT'S
MICROSOFT SQL SERVER ENVIRONMENT
BACKGROUND:
Many of the District’s key information technology systems utilize Microsoft SQL Server (MSS)
as their database environment. In the past, the District has purchased licenses on a per system
basis resulting in multiple versions of the MSS environment. This upgrade will provide a single
cost-effective version allowing an easily manageable system with improved performance and
enhanced reporting capability.
STRATEGIC GOAL:
2. Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve Purchase of License Upgrades to The District’s Microsoft SQL Server Environment
2. Decline to Approve Purchase Of License Upgrades to The District’s Microsoft SQL Server
Environment
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Purchase Of License Upgrades to The District’s Microsoft SQL Server Environment
FUNDING SOURCE
Additional Details
General Fund
199-53-6399-001-999-99-423-000000
COST:
$140,340.00
VENDOR:
CDW Government
20
PURCHASING MECHANISM
Interlocal Agreement
This purchase is in accordance with the Texas Education Code section 44.031 (j) regarding
school district purchases made through an interlocal contract. Pricing obtained through the
National Joint Powers Alliance (NJPA) Contract No. 100614. Supporting documentation is
attached. The recommended vendor is listed above.
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
All Campuses and Administrative Offices
RATIONALE:
This item represents an upgrade that will allow the Division of Technology to support pending
upgrades to numerous systems which use the Microsoft SQL database environment. This new
envrionment will improve performance, reporting and upgrades to key systems.
INFORMATION SOURCE:
Kyle Davie
Aaron Stone
21
22
23
Form Version 2015-01-30
CONSENT AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE COLLEGE READINESS SYSTEM PRODUCTS/ACT, INC.
SERVICES PURCHASES FOR AMERICAN COLLEGE TEST ASPIRE
FOR 9TH GRADERS AT TRIMBLE TECH AND CARTER RIVERSIDE
HIGH SCHOOLS
BACKGROUND:
Fort Worth Independent School District administers college readiness assessment to all 8th, 9th,
10th, and 11th grades. American College Test (ACT) ASPIRE is the 9th grade college and career
readiness assessment system of ACT, Inc. This assessment provides data which is utilized to
determine student potential, college readiness indicators for appropriate enrollment in Advanced
Placement and Dual Credit courses, and a career exploration component. In addition, these data
provide curricular evaluation in the areas of Mathematics and Science, with an aggregated STEM
performance. The board previously approved $137,484.00 on August 25, 2015; we are
requesting approval of an additional $18,900.00 to include Trimble Tech and Carter Riverside
High Schools for a total of $156,384.00.
STRATEGIC GOAL:
1-Increase Student Achievement
ALTERNATIVES:
1. Approve College Readiness System Products/American College Test, Inc. Services Purchases
For ACT Aspire For 9th Graders at Trimble Tech and Carter Riverside High Schools
2. Decline to Approve College Readiness System Products/American College Test, Inc. Services
Purchases For ACT Aspire For 9th Graders at Trimble Tech and Carter Riverside High Schools
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve College Readiness System Products/ACT, Inc. Services Purchases For American
College Test Aspire For 9th Graders at Trimble Tech and Carter Riverside High Schools
FUNDING SOURCE
Additional Details
General Fund
199-31-6339-001-999-11-152-000000
24
Form Version 2015-01-30
COST:
$156,384.00
VENDOR:
ACT, Inc.
PURCHASING MECHANISM
Sole Source
This purchase is in accordance with the Texas Education Code section 44.031 (j) regarding
school district purchases available from only one source. A completed sole source affidavit is
attached. The recommended vendor is listed above.
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
All high school campuses, including tested areas in English, Math, Science and Writing
RATIONALE:
Students exposed early to the format and timing of college entrance exam will be more
successful on the official ACT and SAT.
INFORMATION SOURCE:
Michael Sorum
Sharon Meng
Anita Perry
25
26
27
Form Version 2015-07-09
CONSENT AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE REPLENISHMENT OF CLASSROOM AND AUDITORIUM
PIANOS
BACKGROUND:
In April 2013 Fort Worth Independent School District completed an inventory analysis of the
district’s pianos at each campus. Our current inventory comprises of pianos that can no longer
perform with quality sound, proper tuning/voicing, responsive key actions, etc.., which places
our music teachers and students at a disadvantage with an improper, and in some cases an
unusable instrument. RFP #15-089 can be used as part of the 5-year replacement plan. The cost
may vary per year based on the number of piano models, etc. to be purchased but will not exceed
$500,000.00 per year. The period of performance for this RFP is from January 2015 through
December 2015 with the option to extend for up to four years in one-year increments.
STRATEGIC GOAL:
1-Increase Student Achievement
ALTERNATIVES:
1. Approve Replenishment Of Classroom And Auditorium Pianos
2. Decline to Approve Replenishment Of Classroom And Auditorium Pianos
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Replenishment Of Classroom And Auditorium Pianos
FUNDING SOURCE
Additional Details
General Fund
199.11.6639.061.XXX.11.150.000000
28
COST:
Not to exceed $500,000 Annually (Phases II-V)
VENDOR:
Clavier Group, Inc.
PURCHASING MECHANISM
Bid/RFP/RFQ
Bid/Proposal Statistics
Bid Number: 15-089
Number of Bid/Proposal Received: 1
HUB Firms: 0
Compliant Bids: 1
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Various Middle and High Schools
RATIONALE:
Replacement of pianos that have exceeded their life span; cost more to repair than to replace; are
of lesser quality. Purchase of new pianos through the bid process ensures that school system will
receive goods and services which meet our needs at the best value to the district.
INFORMATION SOURCE:
Michael Sorum
Sara Arispe
Christina Walk
29
30
Fort Worth Independent School District
Phase I Completion
School
Amon Carter Riverside HS
Arlington Heights HS
Benbrook MS
Diamond Hill Jarvis HS
Dunbar HS
OD Wyatt HS
Northside HS
Paschal HS
Polytechnic HS
South Hills HS
Southwest HS
Trimble Technical HS
Western Hills HS
Eastern Hills HS
Young Womens LA
Young Mens LA
Brand
Model
Room
Phase 1 - Completed Purchases
Boston
GP163
Auditorium
Boston
GP178
Auditorium
Boston
GP156
Choir
Boston
UP118
Practice Room
Boston
UP118
Orchestra
Boston
GP163
Auditiorium
Boston
GP156
Choral
Boston
GP178
Auditorium
Essex
EUP116E
Practice Room
Boston
GP156
Choral Room
Boston
GP156
Choir Room
Boston
GP215
Auditiorium
Boston
GP163
Auditorium
Boston
GP215
Auditorium
Boston
GP156
Band/Choir Room
Boston
GP156
Choir Room
Boston
GP178
Auditorium
Boston
GP156
Choir Room
EUP116E w/
Essex
Studio
Record Strip
Boston
GP156
Room 161 Choir
Boston
GP215
Auditorium
Boston
GP178
Auditorium
Boston
GP178
Auditorium
Boston
UP118S
Conference Room
Boston
UP132
Choir Room
Boston
UP118S
Auditorium
Boston
UP132
Auditorium
31
Serial #
Year
Age
B180871
B181131
B180907
B173017
B173019
B177813
B178831
B181131
E141637
B180905
B180882
B179229
B179233
B179213
B180883
B180884
B180889
B178808
2014
2014
2014
2011
2011
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
1
1
1
4
4
1
1
1
1
1
1
1
1
1
1
1
1
1
E142852
2014
1
B180906
B178035
B181146
B178260
B179300
B181776
B181792
B179529
2014
2014
2014
2014
2014
2014
2014
2014
1
1
1
1
1
1
1
1
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
School
Brand
Model
Room
Serial #
Year
Age
Amon Carter
Riverside HS
Yamaha
GH1
Classroom
5100239
1992 #N/A
Steinway
Baldwin
M
243
SHFW
Auditorium Pit
289404
302257
Yamaha
Yamaha
P22
GH1
102 - Choir
102 - Choir
New Piano
N/A
Yamaha
Cond
Comments
Replacement
Fair
Trading
1935 80
1976 #N/A
Poor
Poor
Traded Ph 1
FWISD
Warehouse
134629
5041609
1990
1991
25
24
Fair
Poor
Trading
Trading
New Boston
GP156 w/ Full
cover
Trade Value
New Boston
UP118S w/ Full
Cover & Topper
Dolly)
No(No
Replacement
Choir Practice
Room
N/A
N/A
N/A
N/A
P22
Band Room
T185687
1996
19
Poor
Trading
Yamaha
P22
Practice Room
T176116
1996
19
Fair
Yamaha*
GH1
Choir Room
B5870441 2000
15
Fair
Retail
2015 Package
Price
Trade
Net Cost
Phase II
32
Arlington Heights
HS
Diamond Hill
Jarvis HS
$21,100
$18,955
($500)
$18,455
$0
$7,600
$0
$7,299
($2,500)
$0
($2,500)
$7,299
$0
$0
$0
$0
($800)
($500)
($800)
($500)
$7,600
$6,795
$0
$6,795
New Boston
UP118S w/ Topper
$7,600
$6,795
($800)
$5,995
Trading
New Boston
UP118S w/ Topper
$7,600
$6,795
($800)
$5,995
Trading
New Boston
GP156 w/ Full
Cover (no dolly
needed)
$21,100
$18,205
($500)
$17,705
Replaced in Phase
I
New Piano
New Boston
UP118S w/ Topper
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
Brand
Model
Room
Dunbar HS
Yamaha*
GH1
Auditorium
Yamaha
P22
Kawai
UST-7
Choir Rm 154
Office
Band Room
Baldwin
Hamilton
Band/Choir
155857
Yamaha
P22
Practice Room
N/A
N/A
Choir Practice
33
School
Northside HS
OD Wyatt HS
Serial #
Year
Age
Cond
21
Fair
1992
23
Fair
K1531115 1984
31
Poor
1953
62
Poor
T154687
1995
20
Fair
N/A
N/A
N/A
N/A
B5291149 1994
154726
Comments
Replacement
New Boston
GP178 w/ quilted
cover
Replaced in Phase
Trading
I
New Boston
FWISD
UP118S w/ Full
Warehouse
Cover & Topper
(No Boston
Dolly)
New
FWISD
GP156 w/ Full
Warehouse
cover
Trading
Boston UP118S w/
(possibly Dolly and full cover
keep; move to
& topper
Dunbar for
Prac Rm)
Boston UP118S w/
N/A
Topper
Trading
2015 Package
Price
$30,200
$26,385
Retail
Trade
Net Cost
($500)
$25,885
$0
$0
($800)
($800)
$7,600
$7,299
$0
$7,299
$21,100
$18,955
$0
$18,955
$7,600
$7,749
($800)
$6,949
$7,600
$6,795
$0
$6,795
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Paschal HS
Yamaha
P22
Room 105
Choir
167068
1992
23
Fair
Trading
New Boston
GP156 w/ Full
Cover (Will use
dolly from Mason &
Hamlin from Elder
MS for this piano)
Boston
UP118
Choir Room
B177441
2013
2
Excellent
New Piano
-
Orchestra
-
-
-
-
Yamaha*
G1
Auditorium
1853071
1995
20
Poor
Steinway
M
SHFW
335734
1952
63
Poor
Yamaha
P22
Choir Practice
Room 1
232708
2003
12
Fair
Kawai
CX54
Band Hall
A81951
1998
17
Fair
34
School
Polytechnic HS
South Hills HS
Keep, needs
topper
New Boston
New Piano
UP118s w/ dolly
and full cover &
topper
New
Boston
Trading
GP163 quilted
cover
Trade value for
Trading
pick up Phase I
Trading
New Boston
UP118S w/ Topper
Keep
Trading
New Boston
UP118S w/ Topper
2015 Package
Price
$21,100
$18,205
Retail
Trade
Net Cost
($800)
$17,405
$0
$0
$290
$290
$7,600
$7,749
$0
$7,749
$25,800
$22,865
($500)
$22,365
$0
$0
($2,500)
($2,500)
$7,600
$6,795
($800)
$5,995
$7,600
$6,795
($500)
$6,295
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
35
School
Brand
Model
Room
Serial #
Year
Age
Cond
Southwest HS
(*Has Pramberger
loaner piano on
stage, must stay
there due to loan
agreement)
Kawai
KG-2C
651460
1990
25
Fair
-
SHFW Store
(Was in
Auditorium)
-
-
-
-
-
Mason &
Hamlin
A
Band Room
71596
N/A
N/A
N/A
Yamaha
P22
Choir 1 PR 602
254182
1991
24
Good
Yamaha
P22
CAM
T160997
1991
24
Fair
Yamaha
P22
Room 161
Choir
147903
1991
24
Poor
New Piano
-
Band Hall
-
-
-
-
Trimble Technical
HS
Comments
Replacement
Trade (Picked Replace Phase 5
up April 2015)
Piano Dolly for
Boston GP156
(Delivered in
Phase I)
New Boston
FWISD
GP178 w/ full
Warehouse
quilted breakaway
cover
Keep, move to
Keep
Southwest HS
Orchestra Room
New Boston
Trading
UP118s w/ record
strip, full cover,
topper, & dolly
Keep, Move to D
Keep
McRae Elementary
School
New Boston
New Piano
UP118s w/ Full
cover, topper,
and dolly
-
2015 Package
Price
$0
$0
Retail
Trade
Net Cost
($500)
($500)
$0
$750
$0
$750
$30,200
$26,635
$0
$26,635
$0
$0
$0
$0
$9,590
$9,341
($800)
$8,541
$0
$0
$0
$0
$7,600
$7,749
$0
$7,749
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Western Hills HS
Kawai
506N
F003027
2004
11
Fair
Trading
New Piano
-
Choir Practice
Room 1
Band Hall
-
-
-
-
-
Yamaha*
G1
Room 266
Choir
5161070
1992
23
Good
Trading
Kawai
KC2C
Choir room #30 1284552
(on cradle)
1980
35
Poor
Trading
New Boston
UP118S
New Boston
UP118s
New Boston
GP156 w/ Full
cover
New Boston
GP156 Full cover
Everett
Upright
N/A
N/A
Poor
Field
Upright
N/A
N/A
Poor
Kawai
Upright
1971
44
Poor
New Piano
-
Choir Practice Unknown
Room
Auditorium
90059
Stage
Auditorium (on 529011
dolly)
Band/Orchestra
-
-
-
-
FWISD
Warehouse
FWISD
Warehouse
FWISD
Warehouse
New Piano
36
School
Eastern Hills HS
(choir room
downstairs, have
elevator, too
small, WDs
deliver)
2015 Package
Price
$7,600
$6,795
Retail
Trade
Net Cost
($500)
$6,295
$7,600
$6,795
$0
$6,795
$21,100
$18,205
($500)
$17,705
$21,100
$18,205
($500)
$17,705
New Boston
UP118s
No Replacement
(on dolly)
No Replacement
$7,600
$6,795
$0
$6,795
$0
$0
$0
$0
$0
$0
$0
$0
New Boston
UP118S w/ dolly,
full cover, topper
$7,600
$7,749
$0
$7,749
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Applied Learning
Academy MS
Yamaha
P22
Choir
234329
1998
17
Fair
Trading
No Piano
-
Cafetorium
-
-
-
-
-
Wurlitzer
Studio
Music Room
776362
1962
53
Poor
Yamaha
G3
Auditorium
4870719
1990
25
Good
FWISD
Warehouse
Keep
Baldwin
R
Auditorium
130024
1930
85
Poor
FWISD
Warehouse
-
-
-
-
-
-
-
-
Baldwin
Acrosonic
Band Hall
611563
1957
58
Poor
New Piano
-
Choir Room
-
-
-
-
FWISD
Warehouse
New Piano
New Boston
UP118s (No
Topper Needed Only Delivery &
Tuning)
New Boston
UP118S w/ Full
cover & topper
New Boston
UP118s
Keep, no
replacement per
school
New Boston
UP118S w/ full
cover, topper,
dollyfor
Topper
UP118S (Piano
purchased in
Phase I)
No Replacement
37
School
Como Montessori
Daggett MS
New Boston
UP118S w/ full
cover, topper,
dolly
2015 Package
Price
$7,600
$6,505
Retail
Trade
Net Cost
($800)
$5,705
$7,600
$7,749
$0
$7,749
$7,600
$6,795
$0
$6,795
$0
$0
$0
$0
$7,600
$7,749
$0
$7,749
$0
$290
$0
$290
$0
$0
$0
$0
$7,600
$7,749
$0
$7,749
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Daggett
Montessori
No Piano
N/A
Classroom
N/A
N/A
N/A
N/A
N/A
New Boston
UP118s w/ Topper
Yamaha
P22
Auditorium
Unknown
1992
23
Fair
Kimball
Grand
Auditorium
Unknown
1950 #N/A
Keep, Move
to Jean
McClung MS
Band
Hall
FWISD
New Boston
UP118S w/ Full
Cover & Topper
(No Dolly)
New
Boston
38
School
Dunbar MS
Poor
Warehouse
Yamaha
P22
Band Hall
U153971
1992 #N/A
Fair
Trading
Yamaha
Digital
N/A
Choir Room
Belongs to
teacher
N/A
N/A
N/A
N/A
UP118s w/ full
cover & topper
New Boston
UP118s
New Boston
UP118s
2015 Package
Price
$7,600
$6,795
Retail
Trade
Net Cost
$0
$6,795
$7,600
$7,299
$0
$7,299
$7,600
$7,749
$0
$7,749
$7,600
$6,795
($800)
$5,995
$7,600
$6,795
$0
$6,795
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
School
Brand
39
Model
Room
Serial #
Age
Cond
Comments
A
Auditorium Main
(Steps)
65562
1960 #N/A
Poor
Annex 139
257861
1992 #N/A
Fair
Upright
Annex 139
79223
N/A
Poor
Boston
UP118S
Annex 139
B181790
2014 #N/A
Everett
Studio
Choir Annex
Prac Studio 139
571801
N/A
Boston UP132E
FWISD
Warehouse (Use full cover from
YWLA purchased
Ph 1) (Use M&H
dolly on Paschal
HS)
Keep and move to
Keep
annex practice
room in Choir
Room 139.
Replace with
FWISD
Yamaha P22
Warehouse
#257861 from
Annex
Keep
(Current
Keep
location Main stage
until UP132 arrives
Phase 2, then
move to Main
Stage Annex)
No Replacement
FWISD
Warehouse
Yamaha
P22
Kimball
Elder MS (Stairs, Mason &
Move Mason & Hamlin (on
Hamlin off stage
dolly in
then down 2 sets Annex)
of steps)
Year
N/A
N/A
Excellent
Poor
Replacement
2015 Package
Price
$15,400
$13,345
Retail
Trade
Net Cost
$0
$13,345
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Forest Oak MS
Kimball
Grand
Auditorium (on
caster dollies)
Unknown
1985 #N/A
Poor
FWISD
Warehouse
Baldwin
Hamilton
Auditorium
223809
1953 #N/A
Poor
Winter
Spinet
363672
1955 #N/A
Poor
Kawai
Upright
381229
1969 #N/A
Poor
Kimball
Studio
550221
1953
62
Poor
Yamaha
P22
Choir Rm 151
(on dolly)
Music Room
Portable 23
Music Room
Portable 23
Auditorium (not
on dolly)
FWISD
Warehouse
FWISD
Warehouse
Trading
New Boston
UP118S w/ Full
cover, topper &
dolly
No Replacement
T166979
1995
20
Fair
Kimball
Studio
Choir Room
D25797
1956
59
Poor
Baldwin
R
Auditorium
115274
1935
80
Poor
40
School
Glencrest 6th
Grade Center
Handley MS
FWISD
Warehouse
Trade
FWISD
Warehouse
FWISD
Warehouse
2015 Package
Price
$7,600
$7,749
Retail
Trade
Net Cost
$0
$7,749
$0
$0
$0
$0
New Boston
UP118s
New Boston
UP118s
No Replacement
$7,600
$6,795
$0
$6,795
$7,600
$6,795
($250)
$6,545
$0
$0
$0
$0
New Boston
UP118s w/ full
cover & topper
New Boston
UP118s
New Boston
UP118s w/ full
cover & topper
$7,600
$7,749
($800)
$6,949
$7,600
$6,795
$0
$6,795
$7,600
$7,749
$0
$7,749
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
William Monnig
MS
Winter
Studio
Classroom
427452
1973
42
Poor
Yamaha
P22
Portable 16
T174619
1995
20
Fair
Yamaha
P22
Choir Room
Unknown
N/A
N/A
Fair
Baldwin
R
Auditorium
120996
1927
88
Poor
FWISD
Warehouse
FWISD
Warehouse
FWISD
Warehouse
Salvage
Boston
UP118
Choir
B172383
2011
4
Excellent
Keep
Boston
UP118
Auditorium
B172151
2011
4
Excellent
Keep
Kimball
Grand
Auditorium
526628
1959
56
Poor
Salvage
New Boston
UP118s
No Replacement,
water damaged
New Boston
UP118S
New Boston
UP132E w/ full
cover & topper
No Replacement New Topper
Move to practice
room - New
Topper
New
Boston
UP132E w/ full
cover and topper
No Piano
-
Band Hall
-
-
-
-
No Piano
-
Practice Rooms
-
-
-
-
41
School
Jean McClung
MS
Move Piano Move Yamaha P22
from Daggett
Montessori
Moved Boston
Move Piano
UP118s B172161
from Auditorium
2015 Package
Price
$7,600
$6,795
Retail
Trade
Net Cost
$0
$6,795
$0
$0
$0
$0
$7,600
$6,795
$0
$6,795
$15,400
$14,159
$0
$14,159
$0
$290
$0
$290
$0
$290
$0
$290
$15,400
$14,159
$0
$14,159
$0
$0
$0
$0
$0
$0
$0
$0
Year 5
Year 4
Year 3
Fort Worth Independent School District - 5 Year Replacement Plan
September 16, 2015
Year 2 Completed
*Grand Piano are in Ebony Polish finish. Prices subject to change at any time.
**Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders.
($250 Upright delivery, $350 Grand delivery, Tunings $175 each)
42
School
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Kirkpatrick MS
Kawai
CX-4
Room 133
A2345
1988
27
Poor
New Piano
N/A
Auditorium
N/A
N/A
N/A
N/A
No Piano
N/A
Auditorium
N/A
N/A
N/A
N/A
Yamaha
P22
1993
22
Fair
Mason &
Hamlin
A
1960
55
Poor
Yamaha
P22
1992
23
Fair
New Boston
UP118s
New Boston
New Piano
UP118s w/ full
cover & topper
New Boston
New Piano
UP118s w/ full
cover & topper
New Boston
Trading
UP118s
Piano needs Boston UP118s w/
major repairs
full cover &
- Salvage
topper
Trading
Boston UP118s
McLean 6th
Grade Center
Meacham MS
Portable - Choir 181672
Room
Auditorium
Unknown
Room 102
Choir
Unknown
Salvage
Replacement
2015 Package
Price
$7,600
$6,795
Retail
Trade
Net Cost
$0
$6,795
$7,600
$7,749
$0
$7,749
$7,600
$7,749
$0
$7,749
$7,600
$6,795
($800)
$5,995
$7,600
$7,459
($850)
$6,609
$7,600
$6,795
($900)
$5,895
$497,222
Fort Worth Independent School District
Phase III Replacement Plan
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Leonard MS
N/A
N/A
Choir Room
N/A
N/A
N/A
c
N/A
Mason & Hamlin
A
Auditorium
Unknown
1960
55
Poor
Salvage
Locks
UP132
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
Yamaha
Yamaha
P22
P22
P22
Auditorium
Auditorium
Portable Choir Room
169185
103666
209484
1993
1987
1995
22
28
20
Fair
Fair
Fair
Add
Dolly for
Auditorium
Trading
Trading
Trading
Boston UP118
Boston UP132E w/ full
cover & topper
Lock for UP132E
Mason & Hamlin
A
Auditorium
64600
1958
57
Poor
Salvage
Locks
UP132
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Kimball
Console
Band Room
550216
1953
62
Poor
Add
Dolly for
Auditorium
Salvage
No pianos
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Everett
Yamaha
N/A
Studio
P22
N/A
Room 101 - Choir
Room 103
N/A
118558
232710
N/A
1960
1998
N/A
55
17
N/A
Poor
Fair
Dolly for
Auditorium
N/A
Salvage
Trading
Baldwin
R
Auditorium
134377
1947
68
Poor
Salvage
Locks
UP132
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Add
Dolly for
Auditorium
43
School
McLean 7th & 8th Center
Meadowbrook MS
Morningside MS
Dolly for Up132
No Replacement
No Replacement
Boston UP118s
Boston UP132E w/ full
cover & topper
Lock for UP132E
Dolly for Up132
No Replacement
Boston UP118s w/ full
cover & topper
Dolly for UP118S
Boston UP118s
Boston UP118s
No Replacement
Boston UP132E w/ full
cover & topper
Lock for UP132E
Dolly for Up132
School
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Riverside MS
Everett
Studio
Classroom
Unknown
1960
55
Poor
Boston UP118s
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Salvage
Dolly for
Auditorium
Baldwin
R
Auditorium
144015
1950
65
Poor
Salvage
N/A
N/A
Music Room - Portable
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Dolly for
Auditorium
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Baldwin
R
Auditorium
13008
1902
113
Poor
Salvage
Locks
UP132
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
Unknown
P22
Grand
Choir - Portable
Auditorium
Unknown
Unknown
1992
1950
23
65
Poor
Poor
Add
Dolly for
Auditorium
Salvage
Salvage
Mason & Hamlin
A
230 - Howell
64004
1957
58
Poor
Salvage
No Replacement
Yamaha
P22
230 - Howell
186698
1996
19
Fair
Trading
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Locks
UP132
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
P22
Classroom
275115
1995
20
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Add
Dolly for
Auditorium
Trading
Dolly for
Auditorium
Boston UP118s
Boston UP132E w/ full
cover & topper
Lock for UP132E
Yamaha
P22
Auditorium
Unknown
1995
20
Fair
Trading
Boston UP118s w/ full
cover & topper
Mason & Hamlin
A
Choral Room
66462
1955
60
Poor
Salvage
Boston UP118s
Yamaha
P22
Percussion Room
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Locks
UP132
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Add
Dolly for
Auditorium
No Replacement
Boston UP132E w/ full
cover & topper
Lock for UP132E
Mason & Hamlin
A
Auditorium
64608
1958
57
Fair
Salvage
Locks
UP132
Auditorium
N/A
N/A
N/A
N/A
Add
Rosemont 6th Grade
Rosemont 7th & 8th
Stripling MS
44
Wedgwood 6th Grade
Wedgwood MS
William James MS
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP132E w/ full
cover & topper
Lock for UP132E
Dolly for Up132
Boston UP118s
No Replacement
Dolly for UP118S
Boston UP118s
Dolly for UP118S
Dolly for Up132
Boston UP132E w/ full
cover & topper
Lock for UP132E
William James MS
School
A.M. Pate ES
Administration Building
Alice Carlson Applied Learning
Academy
Alice Contreras ES
45
Atwood McDonald
Benbrook ES
Bill Elliott ES
Bonnie Brae ES
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Dolly for
Auditorium
N/A
N/A
Dolly for
Auditorium
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Choir Room
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Yamaha
P22
Snack Bar
176033
0
2015
Fair
TBD
N/A
N/A
Snack Bar
N/A
N/A
N/A
N/a
Dolly for Admin
Bldg Piano
Yamaha
P22
Music Room 10
162457
1992
23
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
GH1
Auditorium
5030879
1992
23
Fair
Trading
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Dolly for
Auditorium
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
George Steck
Studio
Classroom
186327
1966
49
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Salvage
Dolly for
Auditorium
No Piano
N/A
Audtitorium
N/A
N/A
N/A
N/A
N/A
Gulbransen
Studio
Music Room
388514
1948
67
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Salvage
Dolly for
Auditorium
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Dolly for
Auditorium
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Dolly for
Auditorium
Trading
Dolly for
Auditorium
Replacement
Dolly for Up132
Boston UP118s
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118S w/ full
cover & topper
Dolly for UP118S
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Dolly for UP118S
Bonnie Brae ES
School
Bruce Shulkey ES
Burton Hill ES
Caroll Peak ES
Carter Park
46
Cesar Chavez
Christine C Moss ES
Clarke ES
Clifford Davis ES
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
No Piano
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
Story & Clark
Console
Auditorium
406648
1966
49
Fair
Trading
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
No Pianos
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Kimball
4645
Cafetorium
T75463
1985
30
Fair
Salvage
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Dolly for
Auditorium
N/A
N/A
Yamaha
P22
Auditorium
T167026
1993
22
Fair
Trading
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
P22
Music Room
T275330
2002
13
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
P22
Auditorium
T274394
2001
14
Fair
Trading
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
Everett
Studio
Auditorium
114159
1960
55
Poor
Salvage
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Wurlitzer
Console
Auditorium
776359
1962
53
Poor
Salvage
Yamaha
Yamaha
P22
P22
Music Room
Music Room
U152964
T282247
1982
2002
33
13
Fair
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Trading
Trading
Dolly for
Auditorium
Yamaha
P22
Auditorium
T282245
2002
13
Fair
Dolly for
Auditorium
N/A
Dolly for
Auditorium
Dolly for
Auditorium
Trading
Dolly for
Auditorium
Dolly for
Auditorium
Dolly for
Auditorium
Trading
Replacement
Boston UP118s w/ full
cover & topper
Boston UP118s
Boston UP118s w/ full
cover & topper
Dolly for UP118S
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s w/ full
cover & topper
Dolly for UP118S
Boston UP118s
Boston UP118s
Boston UP118s w/ full
cover & topper
Dolly for UP118S
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Boston UP118s w/ full
cover & topper
Dolly for UP118S
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Boston UP118s
Dolly for UP118S
Boston UP118s w/ full
cover & topper
School
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Como ES
Kimball
Console
Music Room
442509
1952
63
Poor
Boston UP118s
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Salvage
Dolly for
Auditorium
Kawai
UST-7
Auditorium
Uknown
1991
24
Fair
Salvage
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Dolly for
Auditorium
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Boston UP118s w/ full
cover & topper
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Dolly for
Auditorium
Dolly for UP118S
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
Boston UP118s w/ full
cover & topper
Boston UP118s
Daggett ES
David Sellars ES
Dolly for UP118S
Boston UP118s w/ full
cover & topper
Boston UP118s
Dolly for UP118S
Phase IV Replacement Plan
47
School
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
De Zavala ES
N/A
Dietmann
N/A
Studio
Music Room
Auditorium
N/A
Unknown
N/A
1950
N/A
65
N/A
Poor
Boston UP118s
Boston UP118s
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Baldwin
Hamilton
Music Room
155318
1953
62
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
Yamaha
P22
P22
Auditorium
Auditorium
273129
294138
2001
2003
14
12
Fair
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
Gulbransen
Everett
P22
Studio
Studio
Classroom
Music Room
Auditorium
294761
399572
119480
2003
1950
1955
12
65
60
Fair
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Kimball
Kimball
Locked
Studio
Studio
N/A
Auditorium
Auditorium
Music Room
D85072
D73636
N/A
1955
1955
N/A
60
60
N/A
Poor
Poor
N/A
N/A
Salvage
Dolly for
Auditorium
Salvage
Dolly for
Auditorium
Trading
Trading
Dolly for
Auditorium
Trading
Salvage
Salvage
Dolly for
Auditorium
Salvage
Salvage
N/A
Diamond Hill ES
Dolores Huerta ES
East Handley ES
Eastern Hills ES
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
No Replacement
No Replacement
Boston UP118s
Eastern
Hills ES
School
Brand
Model
Room
Serial #
Year
Age
Cond
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Locked
N/A
Everett
N/A
N/A
Console
Auditorium
Music Room
Auditorium
N/A
N/A
Unknown
N/A
N/A
1960
N/A
N/A
55
N/A
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Gulbransen
Everett
N/A
Studio
Studio
Auditorium
Music Room
Music Room
N/A
Unknown
115043
N/A
1930
1960
N/A
85
55
N/A
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
No Piano
Everett
P22
N/A
Studio
Auditorium
Music Room
Auditorium
T176861
N/A
115042
1995
N/A
1960
20
N/A
55
Fair
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Harlean Beal ES
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Hazel Harvey Peace ES
Baldwin
Yamaha
Boston
Boston
Wyman
Hamilton
P22
UP118
UP118
WV120
Auditorium
Music Room
Classroom
Office
Classroom
Unknown
T149824
B169979
B170192
610202879
1953
1991
2011
2011
1950
62
24
4
4
65
Poor
Fair
Excellent
Excellent
Fair
Helbing ES
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Howell ES
N/A
Yamaha
Gulbransen
N/A
P22
Studio
Auditorium
Music Room
Auditorium
N/A
147985
388541
N/A
1994
1930
N/A
21
85
N/A
Fair
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
Edward Brisco ES
Ellis Primary
Glen Park ES
Greenbriar ES
48
Hubbard Heights ES
Comments
Dolly for
Auditorium
N/A
N/A
Salvage
Dolly for
Auditorium
N/A
Dolly for
Auditorium
N/A
Salvage
Salvage
Dolly for
Auditorium
Trading
N/A
Salvage
Dolly for
Auditorium
Dolly for
Auditorium
Salvage
Trading
Keep
Keep
Salvage
Dolly for
Auditorium
N/A
Trading
Salvage
Dolly for
Auditorium
N/A
N/A
Dolly for
Auditorium
N/A
Replacement
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
No Replacement
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Dolly
Boston UP118s
Boston UP118s
Keep
Keep
No Replacement
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
School
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
I.M. Terrell ES
Yamaha
GP1
Auditorium
5788090
1998
17
Poor
Boston UP118s
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
George Steck
P22
Studio
Classroom
Auditorium
223265
186374
1997
1966
18
49
Fair
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
George Steck
N/A
Yamaha
Boston
Studio
N/A
P22
UP118
Auditorium
Music Room
Auditorium
Classroom
186365
N/A
254153
B172152
1966
N/A
1991
2011
49
N/A
24
4
Poor
N/A
Fair
Excellent
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Boston
Gulbransen
Chickering
UP118
Studio
Grand
Auditorium
Classroom
Auditorium
B172150
278751
Unknown
2011
1930
1950
4
85
65
Excellent
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
P22
Classroom
225265
2003
12
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
Wurlitzer
Gulbransen
P22
Spinet
Studio
Auditorium
Music Room
Auditorium
225240
227189
399317
2003
1960
1930
12
55
85
Fair
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Grand
Spinet
Auditorium
43725
1925
90
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
N/A
Baldwin
WX-1
N/A
Hamilton
Classroom
Music Room
Auditorium
4492461
N/A
Unknown
1988
1953
1953
27
62
62
Poor
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Gulbransen
N/A
Studio
Music Room
Auditorium
N/A
888544
N/A
1930
N/A
85
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Kimball
Studio
Music Room
550228
1953
62
Poor
Salvage
Dolly for
Auditorium
Trading
Salvage
Dolly for
Auditorium
Salvage
N/A
Trading
Keep
Dolly for
Auditorium
Keep
Salvage
Salvage
Dolly for
Auditorium
Trading
Dolly for
Auditorium
Trading
Salvage
Salvage
Dolly for
Auditorium
Salvage
Dolly for
Auditorium
Salvage
N/A
Salvage
Dolly for
Auditorium
N/A
Salvage
Dolly for
Auditorium
Salvage
J.T. Stevens ES
John T White ES
Lilly Clayton ES
Lowery Rd ES
49
Luella Merrett ES
Manuel Jara ES
Mary Louise Phillips ES
Maude Logan ES
Maudrie Walton ES
Dolly
Boston UP118s
Boston UP118s
Dolly
No Replacement
Boston UP118s
No Replacement
No Replacement
Dolly
No Replacement
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Maudrie
Walton ES
School
McRae ES
Meadowbrook ES
Mendoza ES
50
MH Moore ES
Mitchell Blvd ES
ML Kirkpatrick ES
Morningside ES
Nash Elementary
Brand
Model
Room
Serial #
Year
Age
Cond
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Everett
N/A
Studio
N/A
Auditorium
Music Room
115048
N/A
1960
N/A
55
N/A
Poor
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Comments
Dolly for
Auditorium
Salvage
N/A
Dolly for
Auditorium
N/A
N/A
Cafetorium
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Baldwin
N/A
N/A
Hamilton
Auditorium
Music Room
Auditorium
N/A
N/A
190714
N/A
N/A
1960
N/A
N/A
55
N/A
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
George Steck
Yamaha
Studio
WX-1
Classroom
Classroom
184650
4485585
1966
1987
49
28
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Kimball
Everett
Studio
Studio
Auditorium
Auditorium
413020
115077
1951
1960
64
55
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Everett
Yamaha
N/A
Kimball
Studio
P22
N/A
Studio
Auditorium
Classroom
Music Room
Auditorium
114115
T202810
Unknown
Unknown
1960
1995
1950
1950
55
20
65
65
Poor
Fair
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
George Steck
N/A
Studio
N/A
Portable building 2
Auditorium
N/A
N/A
1966
N/A
49
N/A
Poor
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Music
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
George Steck
N/A
N/A
Studio
N/A
N/A
Auditorium
Classroom
Auditorium
179998
N/A
N/A
1966
N/A
N/A
49
N/A
N/A
Poor
Digital
Digital
N/A
N/A
Salvage
Dolly for
Auditorium
Salvage
Salvage
Dolly for
Auditorium
Salvage
Salvage
Dolly for
Auditorium
Salvage
Trading
Salvage
Salvage
Dolly for
Auditorium
Salvage
N/A
Dolly for
Auditorium
N/A
Dolly for
Auditorium
Salvage
Keep
Keep
Replacement
Dolly
Boston UP118s
Boston UP118s
Dolly
Move Yamaha P22
#147903 from Trimble
Tech here (1991, no
serial no.)
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
No Replacement
Dolly
Boston UP118s
Boston UP118s
Dolly
No Replacement
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Nash Elementary
School
North Hi Mount ES
Oakhurst ES
Oaklawn ES
Brand
Model
Room
Serial #
Year
Age
Cond
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
P22
N/A
Kimball
Comments
Replacement
Dolly for
Auditorium
N/A
Dolly for
Auditorium
Boston UP118s
Dolly
Dolly
T181397
1995
20
Fair
Trading
Boston UP118s
N/A
N/A
Outside Music Pre-Fab
Bldg
Music Room
Auditorium
N/A
Unknown
N/A
1954
N/A
61
N/A
Poor
Boston UP118s
Boston UP118s
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Salvage
Dolly for
Auditorium
N/A
Dolly for
Auditorium
N/A
Comments
Replacement
Dolly
Boston UP118s
Dolly
Boston UP118s
Phase V Replacement Plan
School
51
Southwest HS
Richard Wilson ES
Ridglea ES
Riverside Applied Learning
Center
Rosemont ES
Brand
Model
Room
Serial #
Year
Age
Cond
Kawai
KG-2C
Auditorium
651460
1990
25
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Music Room
Auditorium
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Baldwin
N/A
Hamilton
Music Room
Auditorium
N/A
156007
N/A
1954
N/A
61
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Kimball
N/A
45
Music Room
Auditorium
N/A
550223
N/A
1953
N/A
62
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Boston
UP118
Music Room
B173909
2011
4
Excellent
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Boston
UP118
Auditorium
B173910
2011
4
Excellent
Boston GP215 w/ full
quilted breakaway cover
Dolly for Choir
GP215
N/A
N/A
Dolly for
Auditorium
N/A
Salvage
Dolly for
Auditorium
N/A
Salvage
Dolly for
Auditorium
Keep
Dolly for
Auditorium
Keep
Dolly w/ 1 Locking
Casters
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
No Replacement
Dolly
No Replacement
School
Brand
Model
S.S. Dillow ES
Kimball
Studio
N/A
N/A
N/A
N/A
Baldwin
Sagamore Hill ES
Sam Rosen ES
Seminary Hills Park ES
South Hi Mount ES
52
South Hills ES
Springdale ES
Sunrise McMillan ES
T.A. Sims ES
Tanglewood ES
Room
Serial #
Year
Age
Cond
Comments
Replacement
550219
1953
62
Poor
Boston UP118s
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Hamilton
Auditorium
Music Room
Auditorium
N/A
N/A
223823
N/A
N/A
1965
N/A
N/A
50
N/A
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Yamaha
N/A
P22
Music Room
Auditorium
N/A
174670
N/A
1993
N/A
22
N/A
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
P22
Auditorium
295403
2003
12
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
George Steck
P22
Studio
Music Room
Auditorium
295406
184671
2003
1966
12
49
Fair
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
N/A
N/A
Kimball
P22
N/A
N/A
Studio
Auditorium
Music Room
Music Room
Auditorium
T162423
N/A
N/A
550210
1992
N/A
N/A
1953
23
N/A
N/A
62
Fair
N/A
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Gulbransen
Studio
Music Room
388610
1938
77
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Auditorium
Music Room
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Yamaha
N/A
P22
Auditorium
Music Room
N/A
T114454
N/A
1988
N/A
27
N/A
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
Wurlitzer
P22
Studio
Cafeteria
Music Room
T123025
711869
1988
1962
27
53
Fair
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Salvage
Dolly for
Auditorium
N/A
N/A
Salvage
Dolly for
Auditorium
N/A
Trading
Dolly for
Auditorium
Trading
Dolly for
Auditorium
Trading
Salvage
Dolly for
Auditorium
Trading
N/A
N/A
Salvage
Dolly for
Auditorium
Salvage
Dolly for
Auditorium
N/A
N/A
Dolly for
Auditorium
N/A
Trading
Dolly for
Auditorium
Trading
Salvage
Dolly for
Auditorium
Music Room
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
No Replacement
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Tanglewood ES
School
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Turner ES
Yamaha
N/A
U1
N/A
Auditorium
Music Room
1994629
N/A
1996
N/A
19
N/A
Fair
N/A
Boston UP118s
Boston UP118s
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Baldwin
Kimball
Everett
N/A
Studio
Studio
Auditorium
Classroom
Auditorium
139978
B45632
Unknown
1948
1950
1960
67
65
55
Poor
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Kimball
Studio
Classroom
556210
1953
62
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Wurlitzer
N/A
Console
Audtitorium
Classroom
N/A
682459
N/A
1962
N/A
53
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Wurlitzer
Kimball
T5
Studio
Auditorium
Music Room
382488
N/A
1962
1953
53
62
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Wurlitzer
N/A
Studio
Auditorium
Music Room
N/A
676812
N/A
1962
N/A
53
N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Wurlitzer
N/A
Yamaha
Studio
N/A
P22
Auditorium
Music Room
Auditorium
676710
N/A
184013
1962
N/A
1995
#N/A
N/A
#N/A
Poor
N/A
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Kimball
Console
Classroom
T18696
1960
#N/A
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Kimball
Baldwin
Console
Hamilton
Auditorium
Auditorium
T18626
170240
1960
1956
#N/A
#N/A
Poor
Poor
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
N/A
P22
N/A
Classroom
Music Room
T137650
N/A
1991
N/A
#N/A
N/A
Fair
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Trading
N/A
Dolly for
Auditorium
Salvage
Salvage
Salvage
Dolly for
Auditorium
Salvage
Dolly for
Auditorium
N/A
Salvage
Dolly for
Auditorium
Salvage
Salvage
Dolly for
Auditorium
N/A
Salvage
Dolly for
Auditorium
Salvage
N/A
Trading
Dolly for
Auditorium
Salvage
Dolly for
Auditorium
Salvage
Salvage
Dolly for
Auditorium
Trading
N/A
Dolly for
Auditorium
Van Zandt Guinn ES
Versia Williams ES
W. M. Green ES
Washington Heights ES
53
Waverly ES
West Handley ES
West Park ES
Westcliff ES
Westcreek ES
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Dolly
Westcreek ES
School
Brand
Model
Room
Serial #
Year
Age
Cond
Comments
Replacement
Western Hills ES
N/A
Everett
N/A
12E
Auditorium
Music Room
N/A
183387
N/A
1960
N/A
#N/A
N/A
Poor
Boston UP118s
Boston UP118s
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
Yamaha
N/A
P22
Auditorium
Music Room
N/A
255811
N/A
1999
N/A
#N/A
N/A
Fair
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
Yamaha
Everett
Everett
N/A
P22
Studio
Studio
N/A
Auditorium
Classroom
Auditorium
Music Room
254182
352119
352110
N/A
1999
1960
1960
N/A
#N/A
#N/A
#N/A
N/A
Fair
Poor
Poor
N/A
N/A
N/A
Accessory
N/A
N/A
N/A
N/A
N/A
N/A
Auditorium
N/A
N/A
N/A
N/A
N/A
Salvage
Dolly for
Auditorium
N/A
Trading
Dolly for
Auditorium
Trading
Salvage
Salvage
N/A
Dolly for
Auditorium
N/A
Western Hills Primary
Woodway ES
Worth Heights ES
Dolly
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
Boston UP118s
Boston UP118s
Boston UP118s
Dolly
Boston UP118s
54
Form Version 2015-07-09
CONSENT AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE CONTRACTS RELATED TO THE 2015-2016 ADULT
EDUCATION PROGRAM
BACKGROUND:
The Fort Worth ISD Office of Adult Education (FWISD OAE), in conjunction with the Tarrant
County Adult Education and Literacy Consortium (TCAELC), was awarded a grant from the
Texas Workforce Commission (TWC) in response to TWC RFP 320-14-10 to execute Adult
Education and Literacy programs as prescribed by the Adult Education and Family Literacy Act
(AEFLA) and the Workforce Investment and Opportunity Act (WIOA). This grant was awarded
with the understanding that member of the Consortium would serve as sub-recipients to provide
the agreed upon services.
Our current sub-recipient providers are Tarrant County College District (TCCD), Arlington ISD
(AISD), Birdville ISD (BISD) and The Learning Center of North Texas. They are each awarded
funds to provide Adult Education services.
The contracts between the FWISD, as the fiduciary agent, and the subcontractors, as contracted
service providers, must be completed annually. Each contract outlines the funds to be used and
the number of students the sub-recipient is agreeing to serve.
STRATEGIC GOAL:
3-Enhance Family and Community Engagement
ALTERNATIVES:
1. Approve Contracts Related to the 2015-2016 Adult Education Program
2. Decline to Approve Contracts Related to the 2015-2016 Adult Education Program
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Contracts Related to the 2015-2016 Adult Education Program
55
Form Version 2015-07-09
FUNDING SOURCE
Additional Details
Grant
220-11-6299-001-569-24-602-000000-16F02 - $585,156
381-11-6299-001-566-24-602-000000-16S85 - $241,191
382-11-6299-001-609-24-600-000000-16S38 - $240,138
220-11-6299-001-569-24-604-000000-16120 - $210,934
220-13-6299-0PD-569-24-602-000000-16F02 - $13,789
COST:
$1,291,208.00
VENDOR:
Tarrant County College District (TCCD)
Birdville ISD (BISD)
Arlington ISD (AISD)
The Learning Center of North Texas
PURCHASING MECHANISM
Interlocal Agreement
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Adult Education Location Throught Tarrant County
RATIONALE:
The attached contracts are for specific services outlined in the grant response and are necessary
for the successful execution of the TWC grant we have accepted.
56
INFORMATION SOURCE:
Sherry Breed
Edward Spears
57
Arlington ISD Contract
58
59
60
61
62
63
64
65
Birdville ISD Contract
66
67
68
69
70
71
72
73
TCCD Contract
74
It is hereby agreed by and between the Fort Worth Independent School District
(FWISD), a political subdivision of the State of Texas and a legally constituted
Independent School District located within Fort Worth, Tarrant County, Texas
(hereinafter referred to as “District”) on behalf of the Tarrant County Adult Education
and Literacy Consortium, and Tarrant County College District (TCCD) to execute
Adult Education and Literacy programs funded under Texas Workforce Commission
(TWC) RFP 320-14-10 as prescribed by the Adult Education and Family Literacy Act
(AEFLA).
Services:
Adult Basic Education (ABE), Adult Secondary Education (ASE), and English
Language Acquisition (ELA) services will be provided by TCCD as part of the
Tarrant County Adult Education and Literacy Consortium (TCAELC). The District
will serve as the designated financial agent for the TCAELC.
TCCD acknowledges that they are expected to comply with all federal, state, and local
statutes and regulations including, but not limited to, Federal anti-discrimination laws,
the Workforce Investment and Opportunity Act (WIOA), Federal Performance
Measures, Texas Workforce Commission (TWC) Adult Education Rule 805, TWC
grant requirements, and FWISD Office of Adult Education (OAE) Standard Operating
Procedures (SOP).
TCCD acknowledges that they will submit to monitoring, evaluations, and audits of
all records, sites, and services provided. These evaluations and audits may be
conducted by representatives of the granting agency or the FWISD OAE.
TCCD will provide:
 instructional data and expenditure reporting on a MONTHLY basis as outlined
in the FWISD OAE Standard Operating Procedures (SOP) to include invoices
of cost reimbursement on a monthly basis;
 aforementioned services in neighborhood sites including campus and
community agencies;
 qualified and experienced instructional and support personnel as applicable to
the program and within budgetary limits;
 course registration, administration and evaluation;
75
 permanent record of students' participation in the course. This record will be
available at the students' request;
 a signed "Release of Information" form from each student authorizing the
release of information;
 compliance to all Personally Identifiable Information (PII) procedures as
outlined by the FWISD OAE;
 distribution of a TCAELC TCCD Certificate of Completion;
 student recruitment efforts in concert with TCAELC as well as communitybased and social service organizations;
 students with flexible entry into the program beyond the initial starting date
based on calendar enrollment dates and space availability and with guidance
from the TCCD;
 administrative services such as maintaining normal accounting records of
TCCD's incurred expenditures respective to this program within appropriate
guidelines;
 computer hardware and software, audio visual equipment and related items
used in the instructional process.
As the fiscal agent for TCAELC, the District acknowledges that through the FWISD
OAE it is expected to comply with all federal, state, and local statutes and regulations
including, but not limited to, Federal anti-discrimination laws, the Workforce
Investment and Opportunity Act (WIOA), Federal Performance Measures, Texas
Workforce Commission (TWC) Adult Education Rule 805, and TWC grant
requirements.
The District through the FWISD OAE will provide:
 grant administration services, such as maintaining normal accounting records of
expenditures incurred respective to this provider’s program within appropriate
guidelines;
 student recruitment efforts in concert with TCAELC and the provider, as well
as community-based and social service organizations;
76
 regular program and financial reporting to provider as a partner in the
TCAELC;.
 course registration in TEAMS, administration and evaluation support and
assistance; and
 a TCAELC certificate of completion for distribution through the provider for
each student upon successful completion of the program.
Term:
The period of performance under this Agreement will be from July 1 2015 to June 30
2016 unless terminated at an earlier date as provided herein or extended by
amendment to this Agreement
Compensation:
As the fiscal agent, the District will reimburse TCCD up to $217,281 in AEFLA
Federal Program funds for services provided for a maximum of 620 qualified
students.
As the fiscal agent, the District will reimburse TCCD up to $43,528 in AEFLA State
Program funds for services provided for a maximum of 620 qualified students.
As the fiscal agent, the District will reimburse TCCD up to $80,191 in TANF Federal
and State funds for services provided for a maximum of 620 qualified students.
Funds will be disbursed only after the District has received grant funds from TWC
and in the cadence specified by the grant. TCCD will serve a maximum of 620
students utilizing all funds combined not 620 students per fund allocation.
77
OBJECT OF EXPENSE (OOE)
COST CATEGORIES
AEFLA
Federal
AEFLA
State
TANF
Federal
& State
EL
CIVICS
TOTAL
Professional
Development
ADMINISTRATIVE COSTS
Payroll Costs
$00000
$00000
Professional and Contracted
Services
Supplies and Materials
$00000
$00000
$00000
Capital Outlay
Other Operating Expenses
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
Indirect Costs
$00000
$00000
$00000
$00000
$00000
Sub-Total Administrative Costs
$00000
$00000
$00000
$00000
$00000
$217,281
$43,528
$80,191
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
$00000
Capital Outlay
$00000
$00000
$00000
$00000
$00000
$00000
Other Operating Expenses
$00000
$00000
$00000
$00000
$00000
$00000
Indirect Costs (see instructions)
$00000
$00000
$00000
$00000
$00000
$00000
$217,281
$43,528
$80,191
$00000
$00000
$00000
$217,281
$43,528
$80,191
$00000
$00000
$00000
PROGRAM SERVICES
COSTS
Payroll Costs
Professional and Contracted
Services
Supplies and Materials
Sub-Total Program Services
Costs
TOTAL GRANT FUNDS
REQUESTED
78
$00000
$00000
Designated Administrative Contacts:
The FWISD OAE will serve as the administrative contact for the FWISD and the
TCAELC.
Their contact information is:
Fort Worth ISD Office of Adult Education
Edward L. Spears, II
5701 Meadowbrook Drive
Building #1
Fort Worth, TX 76112
817-468-7960
Dr. Larry Anderson will serve as the administrative contact for TCCD.
Their contact information is:
Dr. Larry Anderson
5901 Fitzhugh Ave.
Fort Worth, Tx 76119
817-515-2586
[email protected]
Both parties agree to notify the other in writing within 72 hours of any change in their
contact information.
Termination:
The Agreement may be terminated by either party without cause upon delivery of a
written 30 day termination notice. Immediate termination will occur upon receipt of
written notice delivered to the other party, should a party breach the agreement in a
manner dangerous to the health or safety of persons at said location where instruction
is to be conducted.
79
Amendments:
This agreement can only be amended in writing through the process outlined in the
FWISD OAE SOP and upon the signatures of all related parties to any such
amendments. Any reallocation of funds greater than 25% will require an amendment.
Any unbudgeted activities to be added will require an amendment.
Notices:
All notices, consents, approvals, requests, or other communications provided for or
permitted to be given under any of the provisions of this Agreement shall be in
writing and shall be deemed to have been duly given or served when delivered by
personal delivery or when deposited in the U.S. mail by registered or certified mail ,
return receipt requested, postage prepaid and addressed as follows:
(1) Fort Worth Independent School District, Office of Adult Education
Attn.: Edward Spear
5701 Meadowbrook Drive, Bldg. 1
Fort Worth, Texas 76112
(2) With Copies to:
Fort Worth Independent School District
Office of Legal Services
Attn: Chief Legal Counsel
100 N. University Dr., Ste. SW 172
Fort Worth, Texas 76107
(3) To Provider: Tarrant County College
Company Name: Tarrant County College District
Name of Contact: Dr. Larry Anderson
Address: 5901 Fitzhugh Ave.
Fort Worth, Tx 76119
80
IN WITNESS WHEREOF, the Board of Education of the Fort Worth Independent School District
and the Tarrant County College District, acting by their duly authorized representatives, have
executed this Agreement to be effective as of the latest date on which it is signed by the authorized
representatives of the parties.
FOR Tarrant County College District:
FOR DISTRICT:
Signed:
Signed:
Name:
Name:
Erma C. JohnsonHadley
Title:
Title:
Chancellor
Date:
Date:
81
Learning Center of North Texas Contract
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
Form Version 2014-02-18
CONSENT AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE THE ANNUAL REPORT ON COOPERATIVE FEES PAID BY
FORT WORTH INDEPENDENT SCHOOL DISTRICT
BACKGROUND:
House Bill 273, effective June 16, 2007, requires that school districts disclose the amounts
spent on purchasing cooperative fees on an annual basis. Per Texas Education Code
§44.0331—Management Fees Under Certain Cooperative Purchasing Contracts: (a) A school
district that enters into a purchasing contract valued at $25,000 or more under Section
44.031(a)(5), under Subchapter F, Chapter 271, Local Government Code, or under any other
cooperative purchasing program authorized for school districts by law shall document any
contract-related fee, including any management fee, and the purpose of each fee under the
contract; (b) The amount, purpose, and disposition of any fee described by Subsection (a)
must be presented in a written report and submitted annually in an open meeting of the board
of trustees of the school district as an agenda item; and (c) The commissioner may audit the
written report described by Subsection (b). Added by Acts 2007, 80th Leg., R.S., Ch. 449, § 5,
eff. June 16, 2007.
The following are agencies in which the District has Interlocal Agreement Contracts; however,
the agency does not charge any fees or there were no fees accessed during this report period.

















City of Fort Worth
Coppell ISD - Prospering Pals
Dallas County Schools
Harris County Department of Education, Choice Facility Partners
Houston-Galveston Area Council (HGAC)
National Intergovernmental Purchasing Alliance (NIPA)
National Joint Powers Alliance (NJPA)
Tarrant County Cooperative Purchasing Program
Texas Comptroller of Public Accounts
Texas Industries for the Blind and Handicapped (TIBH)
Texas Political Subdivisions
The Cooperative Purchasing Network (TCPN)
The Purchasing Association of Cooperative Entities (PACE)
The Interlocal Purchasing System (TIPS)
The Texas Local Government Purchasing Cooperative (Buy Board)
University of Texas at Austin Office of Telecommunications Services
U.S. Communities Government Purchasing Alliance
100
The report below documents the contract-related fees, management fees and any other fees
paid to agencies in which the District has an Interlocal Agreement Contract per Local
Government Code 271. All of the District’s Interlocal Agreement Contracts renew annually
and fees (if any) are paid from the appropriate fund supporting the purchase.
Agency
Educational
Cooperative
Purchasing Network
of North Texas
(EPCNT)
Contract
Related
Fee
Texas Procurement
and Support Services
(TPASS), Division
of the Texas State
Comptroller’s Office
Region X Education
Service Center
(ESC)
Management
Fee
$100.00
Other
Fees
$100.00
Remarks
Annual
membership fee
for cooperative
management and
administration
Annual
membership fee
for use of
contracts
$7,000.00
Multi-Regional
Annual
Cooperative fee
for
Food/Commodity
Processing
services
Region XI Education
Service Center
(ESC)
$650.00
The Texas
Association of
School Boards
(TASB)
$7,000.00 Administrative
fee associated
with TASB
Unemployment
Compensation
Program
Totals
$7,000.00
$200.00
101
Basic Contract
Fee for
Educational
Technology
services
$7,650.00 $14,850.00
Form Version 2014-02-18
STRATEGIC GOAL:
Goal 2: Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve the Annual Report on Cooperative Fees paid by the Fort Worth ISD
2. Decline to Approve the Annual Report on Cooperative Fees paid by the Fort Worth ISD
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve the Annual Report on Cooperative Fees paid by the Fort Worth ISD
FUNDING SOURCE
General Fund
Food Service Fund
Internal Service Fund
199-41-6239-001-750-99-105-000000 $850
701-35-6299-001-999-99-540-000000 $7,000
753-41-6299-086-750-99-439-000000 $7,000
COST:
$14,850
VENDOR:
Not Applicable
PURCHASING MECHANISM
Not Applicable
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Not Applicable
102
RATIONALE:
Approval of the cooperative report by the Fort Worth ISD Board is required in order to be
incompliance with HB 273 and Texas Education Code 44.0331. The acquisition of goods and
services through cooperative purchases enables the District to increase the efficiency of our
purchasing and procurement processes.
INFORMATION SOURCE:
Elsie Schiro
Jonathan Bey
103
Form Version 2015-07-09
ACTION AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE AGREEMENT WITH UNIVERSITY UNITED METHODIST
CHURCH FOR VISITOR PARKING FOR PASCHAL HIGH SCHOOL
BACKGROUND:
FWISD is entering into a five year parking agreement with University United Methodist Church
(UUMC), 2416 Berry Street, Fort Worth, TX 76110 for visitor parking for Paschal High School.
The agreement is for five years from September 1, 2015 to August 31, 2020 for the Monday Friday use of 32 parking spaces during school hours of 7 a.m. – 4 p.m. The use includes the
summer months as needed. An annual schedule for calendar items such as SAT exam days can
be submitted to UUMC for Saturday use. Additional Saturday use will be considered upon
advance notice. Prohibited days include TCU Football home game days. The cost is $10,000
per year for the first five year option period totaling $50,000. Thereafter, if applicable, a 3%
increase will be on any subsequent year. Paschal High School has utilized this parking at no
charge for many years, but recent resurfacing costs are requiring the church to request funding
for its continued use.
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve Agreement with University United Methodist Church for Visitor Parking for Paschal
High School
2. Decline to Approve Agreement with University United Methodist Church for Visitor Parking
for Paschal High School
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Agreement with University United Methodist Church for Visitor Parking for Paschal
High School
FUNDING SOURCE
Additional Details
General Fund
199-51-6266-001-999-99-456-000000
104
Form Version 2015-07-09
COST:
$50,000
VENDOR:
University United Methodist Church
PURCHASING MECHANISM
Interlocal Agreement
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
District Operations
Paschal High School
RATIONALE:
Paschal High School has a large student population and visitor parking is needed to
accommodate their needs.
INFORMATION SOURCE:
Art Cavazos
105
PARKING AGREEMENT
University United Methodist Church ("UUMC") and The Fort Worth Independent
School District ("FWISD") hereby enter into a Parking Agreement (“Agreement”) for the
use of surface parking leased by UUMC and located at 2416 W. Berry Street, Fort
Worth, Texas 76110 (the “Church Lot”), and agree as follows:
1.
Number of Parking Spaces. UUMC will provide the FWISD access to and use of
32 parking spaces per month as described herein in the Church Lot.
2.
Applicable Year. For each applicable year, UUMC will provide the 32 parking
spaces from the Church Lot from September 1 through August 31 of each
applicable year.
3.
Dates and times of Use. The parking lot will be leased Monday thru Friday
during school hours of 7 am - 4 pm. UUMC will have the ability to use the lot on a
school day with a minimum of a three (3) day notice, twice a year so that UUMC
can accommodate a large funeral on a weekday.
4.
Saturday Use. A yearly schedule for calendar items such as SAT exam days
should be submitted by the campus principal to the church’s business
administrator on an annual basis for approval. The business administrator will be
responsible for sending approval to the campus principal for all dates submitted
on the calendar within 2 weeks of the calendar being submitted.
The campus principal has the ability to ask for additional Saturdays (after
approval of the calendar) provided that there is at least 1 week advance notice.
The church must respond within 48 business hours (M-F) to the request.
5.
Prohibited Use Days. Church Lot may not be used on TCU Football home game
days.
6.
Compensation. FWISD will pay UUMC $10,000 per year for the first five year
option period described below and thereafter, if applicable, a 3% increase on any
subsequent year.
7.
Term. Unless otherwise terminated below, this Agreement will remain in effect
from September 1, 2015 through August 31, 2020 (or 5 years).
8.
Termination and Expiration. Either party may terminate the Agreement upon 180
days written notice for any reason. FWISD may also terminate the Agreement
upon 180 days’ notice if FWISD will not or has not received annual appropriation
approval in the FWISD’s annual appropriations budget and the Agreement will
expire as a matter of law upon the failure of annual appropriations to support the
Agreement.
I:\04939\0001\MR2144.DOC
106
9.
Address for Notices. Notices should be addressed as follows:
Fort Worth ISD
100 N. University Dr. Suite SE219
Fort Worth, TX 76107
University United Methodist Church
2416 W. Berry St.
Fort Worth, TX 76110
10.
Choice of Venue and Law. The parties agree that in the unlikely event of any
disagreement leading to litigation concerning this Agreement, such litigation shall
be brought in Tarrant County, Texas, and Texas law shall apply. In addition, the
prevailing party shall be entitled to reasonable attorneys’ fees if and as allowed
under Texas law. However, nothing herein shall constitute a waiver of the
FWISD’s immunities if applicable under state law.
UNIVERSITY
CHURCH
UNITED
METHODIST
FORT WORTH INDEPENDENT
SCHOOL DISTRICT
By:
By: _____________________________
Name,
Title
Printed Name: Patricia Linares
Title: Interim Superintendent______
2416 W. Berry St.
Fort Worth, Texas 76110
I:\04939\0001\MR2144.DOC
100 N. University Dr.
Fort Worth, Texas 76107
107
Form Version 2015-01-30
ACTION AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE THE INTERLOCAL AGREEMENT WITH CROWLEY
INDEPENDENT SCHOOL DISTRICT FOR THE SERVICES OF THE
DISTRICT'S OCCUPATIONAL HEALTH CARE PLAN, THE TRINITY
OCCUPATIONAL PROGRAM
BACKGROUND:
The seventy-ninth Texas legislature authorized self-insured political subdivisions to utilize
occupational health care plans. The Fort Worth Independent School District Board of Education
approved the creation of an occupational health care plan on March 27, 2007. On December 11,
2007 the Board named Forte, Inc. (now WellComp) as the administrator of the plan. District
employees injured on the job began utilizing plan providers on July 1, 2008. During a regularly
scheduled meeting on June 10, 2014 the Board named the plan the Trinity Occupational Program
(TOP).
The TOP engages health care providers who have been identified as successfully returning
injured employees to work in an appropriate time frame and setting, while accounting for
physical limitations. Case managers work with the injured employee, health care providers and
District supervisors in an effort to return injured employees to work with accommodations as
necessary. Due to the success of this program, other political entities have shown an interest in
the TOP.
The Crowley Independent School District has requested to join the Trinity Occupational Program
effective October 1, 2015. There are no additional expenses to the District as medical and case
management expenses will be paid by CISD. Additionally, CISD will pay the District for use of
the Trinity Occupational Program.
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve the Interlocal Agreement with Crowley Independent School District for the services
of the District's Occupational Health Care Plan, the Trinity Occupatonal Program
2. Decline to Approve the Interlocal Agreement with Crowley Independent School District for
the services of the District's Occupational Health Care Plan, the Trinity Occupatonal Program
3. Remand to staff for further study
108
SUPERINTENDENT’S RECOMMENDATION:
Approve the Interlocal Agreement with Crowley Independent School District for the services of
the District's Occupational Health Care Plan, the Trinity Occupatonal Program.
FUNDING SOURCE
Additional Details
No Cost
Not Applicable
COST:
Not Applicable
VENDOR:
Not Applicable.
PURCHASING MECHANISM
Not a purchase
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Not Applicable
RATIONALE:
Permitting Crowley Independent School District to join the Trinity Occupational Program will
offset plan expenses to the District.
109
INFORMATION SOURCE:
Elsie Schiro
Max Ates
Charles Richardson
110
111
112
113
Form Version 2015-07-09
ACTION AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE CREATION OF A SPECIAL COMMITTEE TO HELP IN THE
DEVELOPMENT OF A FACILITY MASTER PLAN
BACKGROUND:
The Fort Worth Independent School District Board of Trustees are committed to developing a
Facility Master Plan. The purpose of this Facility Master Plan is to provide a valuable fact-based
planning tool for future facility-related decision making that is consistent with and supportive of
the academic mission. The need to analyze deficiencies, create a master plan, fund projects,
design and renovate or construct new facilities in a collaborative, transparent and unbiased
manner is paramount to the success of our educational programs.
As allowed under Board policy BDB, trustees wish to create a special committee to assist with
this specific assignment. The function of the committee will be fact-finding, deliberative, and
advisory and help in the development of a Plan. The Plan will contain an inventory of all of our
facilities, their capacities, limitations and information on their conditions; thus allowing us to
strategically plan for the future, including capital improvement needs, as well as long and short
term best practice maintenance plans. It will set a logical course for capital improvements and
facility management initiatives over the next five to ten years. Once created by the Board, the
President shall appoint members to the special committee.
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve Creation of a Special Committee to Help in the Development of a Facility Master
Plan
2. Decline to Approve Creation of a Special Committee to Help in the Development of a Facility
Master Plan
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Creation of a Special Committee to Help in the Development of a Facility Master Plan
114
Form Version 2015-07-09
FUNDING SOURCE
Additional Details
No Cost
COST:
None
VENDOR:
Not Applicable
PURCHASING MECHANISM
Not a purchase
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
All Facilities
RATIONALE:
Creating a committee is vital to the success of the Facility Master Plan. Their input will add to
the operational effectiveness and efficiency of the District.
INFORMATION SOURCE:
Patricia Linares
Art Cavazos
115
FORM BOE002
ITEM # _____
Form Version 2014-07-14
ACTION AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE CREATION OF SELF-FUNDED EMPLOYER LIABILITY
INTERNAL SERVICE FUND (FUND 770) AND APPROVE RESOLUTION
AUTHORIZING THE TRANSFER OF UNDESIGNATED FUND
BALANCE FROM INSURANCE INTERNAL SERVICE FUND (FUND 753)
TO UNDESIGNATED FUND BALANCE IN THE EMPLOYER LIABILITY
INTERNAL SERVICE FUND (FUND 770)
BACKGROUND:
A self-funded Internal Service Fund is requested to be established to cover unexpected liabilities
that arise in the normal course of business and to have dollars set aside to pay claims when they
arise rather than paying claims from General Fund Balance.
The District currently self-funds and self-administers its workers’ compensation and
unemployment programs. This would be a similar fund used to pay claims in the event it
becomes necessary. The initial “seed” money to establish the fund is requested to come from
undesignated fund balance in the Workers’ Compensation and Unemployment Internal Service
Fund (Fund 753). Going forward, revenue into the newly established Employer Liability
Internal Service Fund (Fund 770) could potentially come from the payment of dollars into the
fund that would have otherwise been earmarked to pay premiums and from the payment into the
fund of a small percentage of earned wages payable monthly with the generation of each payroll.
Each year its claim(s) liability will be actuarially evaluated to determine the amount of required
reserves, which will determine the amount of revenue to infuse into the fund annually for
sustainability to pay current and future claims.
Due to decreased claims in the workers’ compensation and unemployment fund (Fund 753), the
fund balance in this fund has accumulated beyond the amount necessary to meet both current and
future liabilities. It has been determined that $500,000 can be transferred from undesignated
fund balance in the Insurance Internal Service Fund (Fund 753) to establish funding in the
Employer Liability Internal Service Fund (Fund 770). The District’s external auditors, Weaver
& Tidwell, recommended in a report to the District’s Audit Committee that the excess reserves
be transferred out of the Insurance Internal Service Fund to another District Fund by Board
action.
Administration, therefore, recommends the creation of the Employer Liability Internal Service
Fund by the transfer of funds from the Insurance Internal Service Fund (Fund 753) undesignated
fund balance to undesignated fund balance in the Employer Liability Internal Service Fund
(Fund 770) to establish funding for anticipated claims resulting from employee settlements and
other employee related claims.
116
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve Creation Of Self-Funded Employer Liability Internal Service Fund (Fund 770) And
Approve Resolution Authorizing The Transfer Of Undesignated Fund Balance From Insurance
Internal Service Fund (753) To Undesignated Fund Balance In The Employer Liability Internal
Service Fund (Fund 770).
2. Decline to Approve Creation Of Self-Funded Employer Liability Internal Service Fund (Fund
770) And Decline To Approve The Resolution Authorizing The Transfer Of Undesignated Fund
Balance From Insurance Internal Service Fund (753) To Undesignated Fund Balance In The
Employer Liability Internal Service Fund (Fund 770).
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Creation Of Self-Funded Employer Liability Internal Service Fund (Fund 770) And
Approve The Resolution Authorizing The Transfer Of Undesignated Fund Balance From
Insurance Internal Service Fund (753) To Undesignated Fund Balance In The Employer Liability
Internal Service Fund (Fund 770)
FUNDING SOURCE
Additional Details
Internal Service Fund
753-00-3600-000-000-00-000-000000
COST:
$500,000
VENDOR:
N/A
PURCHASING MECHANISM
Not a purchase
117
FORM BOE002
ITEM # _____
Form Version 2014-07-14
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Risk Management
RATIONALE:
It is in the best financial interest of the District to establish this internal service fund to pay for
unanticipated employer related claims from the fund, rather than from the fund balance in the
General Fund. The amount of undesignated fund balance in the Insurance Internal Service Fund,
(Fund 753) exceeds the amount needed to pay current and future liabilities. The sum of
$500,000 can be transferred to the Employer Liability Internal Service Fund (770) Undesignated
Fund Balance by Board Resolution to establish core funds.
INFORMATION SOURCE:
Elsie Schiro
Lori Boswell
Max Ates
Charles Richardson
118
RESOLUTION TO AUTHORIZE THE TRANSFER OF UNDESIGNATED FUND
BALANCE FROM THE INSURANCE INTERNAL SERVICE FUND (FUND 753) TO
THE UNDESIGNATED FUND BALANCE IN THE EMPLOYER LIABILITY
INTERNAL SERVICE FUND (FUND 770)
BOARD OF EDUCATION
BOARD MEETING: SEPTEMBER 22, 2015
FORT WORTH INDEPENDENT SCHOOL DISTRICT
On this the 22nd day of September, 2015, the Board of Education for the Fort Worth
Independent School District convened in regular session with a quorum of its members present,
and;
WHEREAS; The Fort Worth Independent School District self-funds and self-administers
the Worker’s Compensation and Unemployment Funds; and
WHEREAS, The Fort Worth Independent School District establishes rates sufficient to
meet the current and non-current liabilities of the fund based on District estimates; and
WHEREAS, as of June 30, 2015, there is sufficient reserves to meet both current and
non-current liabilities; and
WHEREAS, the Fort Worth Independent School District desires to transfer a portion of
the Insurance Internal Service Fund Balance to the Employer Liability Internal Service Fund as
outlined in this Resolution;
NOW, THEREFORE, BE IT, RESOLVED AND HEREBY ORDERED, that the
Board of Education of the Fort Worth Independent School District, in accordance with local,
state and federal laws, local policies and other pronouncements and regulations, does hereby
adopt the following RESOLUTION:
The Fort Worth Independent School District Board of Education hereby transfers the sum
of $500,000 from the Insurance Internal Service Undesignated Fund Balance (Fund 753) to the
Employer Liability Internal Service Fund Undesignated Fund Balance (Fund 770) to be
appropriated during the 2015-2016 school year as needed to pay claims or to pay other required
expenditures, that arise in the normal cause of business. The above Resolution and Order being
read, motion was made by __________________, seconded by ______________________ that
this Resolution above and foregoing be passed, approved and adopted.
119
FOR: ___________
AGAINST: _____________
The above Resolution was voted on and adopted at a regular meeting that the Board of
Education held on the 22nd day of September, 2015.
________________________________
Jacinto Ramos, Jr., President
Board of Education
Fort Worth Independent School District
ATTEST:
____________________________________
Tobi Jackson, Secretary
Board of Education
Fort Worth Independent School District
120
ACTION AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE AUDIT COMMITTEE APPOINTMENTS
BACKGROUND:
Board action is needed to appoint or reappoint Board members to the Audit Committee. Board Policy
BDB (Local) provides:
“The term of office for each Board Audit Committee member shall be two years. Members’ terms
shall be staggered to minimize the impact of the member turnover. Initially, one member shall be
selected for a one-year term and two members shall be selected for a two-year term. The Board
President shall establish the initial terms of office for all members.”
Currently, three Board members are serving on the Audit Committee. They are Trustee Needham who
was appointed September 10, 2013, Trustee Avila who was appointed July 15, 2014, and Trustee
Sutherland who was appointed June 23, 2015.
Trustee Needham’s term expired September 10, 2015. The Board is requested to either re-appoint her or
replace her on the Audit Committee.
ALTERNATIVES:
1. Nominate and vote to re-appoint or replace the member of the Audit Committee whose term has
expired.
2. Remand to staff for further study.
SUPERINTENDENT’S RECOMMENDATION:
Nominate and vote to re-appoint or replace the existing member of the Audit Committee.
FUNDING SOURCE:
Not Applicable
RATIONALE:
The Audit Committee assists the Board in fulfilling its oversight responsibilities for internal and external
audits.
INFORMATION SOURCE:
Steve Shepherd
121
Form Version 2015-07-09
ACTION AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVE THE 2013 CAPITAL IMPROVEMENT BUDGET
AMENDMENT FOR BUDGET INCREASE FOR BID PACKAGE #007 AND
AUTHORIZATION TO NEGOTIATE AND ENTER INTO CONTRACT
WITH A GENERAL CONTRACTOR FOR THE 2013 CAPITAL
IMPROVEMENT PROGRAM BID PACKAGE #007 (RFCSP #16-003)
BACKGROUND:
The process of advertising and releasing a Request for Competitive Sealed Proposals #16-003 for
the construction of the 2013 CIP Bid Package #007 has been completed.
BP #007 includes the following projects:
Location #049 – Kirkpatrick Middle School – Addition and Renovation
The scope of work includes a 3,620 SF Kitchen Addition with new kitchen
equipment. The scope also includes demolition of the interiors of the existing
kitchen and reconfiguration of the existing dining. Miscellaneous renovation
scope is limited to life safety upgrades.
Location #139 – Milton L. Kirkpatrick Elementary School – Addition and Renovation
The scope of work includes a 2,996 SF Kitchen Addition with new kitchen
equipment. The scope also includes demolition of the interiors of the existing
kitchen and reconfiguration of the existing dining. Miscellaneous renovation
scope is limited to life safety upgrades.
Submissions were received, opened, and reviewed for completeness and validity.
RFCSP Statistics
Proposals requested: Open
Proposals received: 7
HUB Firms: 2
Compliant proposals: 7
The Evaluation and Selection Committee members completed their evaluation of the proposals
and have collectively ranked the Proposers according to the scoring of their proposals utilizing
the published evaluation criteria. The Procurement Record Memo containing detailed
information is attached to this Action Item for the consideration of the Board. The list of top
ranked Contractors follows:
122
1. Reeder General Contractors, Inc.
2. CZOT/MGS Joint Venture
3. MDI General Contractors
However, in line with recent cost trends in the construction industry, the top ranked Contractor’s
bid exceeds the estimated budgets for these two projects. The major cost overrun area is for the
new kitchen equipment. The design team, in coordination with the CIP staff, has been diligent in
trying to hold down construction costs in the program and redesigned portions of the building in
an effort to reduce the overall costs of the projects. Staff is now requesting an increase to the
budgets for these two projects. The increase in these budgets for the following schools would be
transferred from Program Contingency. The Child Nutrition Fund (Fund 701) will contribute
the total sum of $290,558 for kitchen equipment for these two projects.
Location
049 – Kirkpatrick
MS
139 – Milton L.
Kirkpatrick ES
Total
Current
Construction
Budget
Revised
Construction
Budget
Increase to
Contingency
$1,947,107
Construction
Budget
Increase from
Contingency
$ 359,442
$2,306,549
$0
$359,442
$1,256,030
$ 300,000
$1,556,030
$0
$300,000
$3,203,137
$ 659,442
$3,862,579
$0
$659,442
(Outside GC
Contract)
Total
Budget
Increase
The additional amounts of $659,442 from program contingency and $290,558 from the Child
Nutrition Fund (Fund 701) are required to increase the budgets in order to enter into negotiations
with the top ranked Contractor once the Board authorizes those negotiations. Therefore, the
revised grand total of the requested budget amendment is summarized below for each campus.
The grand total revised budgets include indirect costs associated with these projects.
Location
049 – Kirkpatrick MS
139 – Milton L. Kirkpatrick ES
Total
Current
Grand Total
Budget
$2,731,236
$1,851,710
$4,582,946
Total Budget
Increase from
Contingency
$359,442
$300,000
$659,442
Revised Grand Total
Budget
$3,090,678
$2,151,710
$5,245,388
The Capital Improvement Program (CIP) seeks authorization from the Board to proceed with
formal negotiations with the best value Contractor. Should the first ranked Contractor decline or
otherwise fail to enter into an agreement, the CIP shall formally end negotiations and proceed
into negotiations with the next ranked Contractor, until an agreement is reached or the contract
will be rebid.
Furthermore, the CIP seeks authorization from the Board to allow the Interim
Superintendent/Superintendent to enter into an agreement with a General Contractor upon
123
conclusion of successful negotiations.
expectation for the 2013 CIP.
This contract is in accordance with the 25% HUB
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve The 2013 Capital Improvement Budget Amendment for Budget Increase for Bid
Package #007 And Authorization To Negotiate And Enter Into Contract With A General
Contractor For The 2013 Capital Improvement Program Bid Package #007 (RFCSP #16-003)
2. Decline to Approve The 2013 Capital Improvement Budget Amendment for Budget Increase
for Bid Package #007 And Authorization To Negotiate And Enter Into Contract With A General
Contractor For Bid Package #007 (RFCSP #16-003)
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve The 2013 Capital Improvement Budget Amendment for Budget Increase for Bid
Package #007 And Authorization To Negotiate And Enter Into Contract With A General
Contractor For The 2013 Capital Improvement Program Bid Package #007 (RFCSP #16-003)
FUNDING SOURCE
Additional Details
CIP
681.81.6629.B39.049.99.000000 - $1,908,672
681.81.6629.B40.049.99.000000 - $ 38,435
681.81.6629.B47.999.99.000000 - $ 359,442
Subtotal
$2,306,549
681.81.6629.B39.139.99.000000 - $1,229,218
681.81.6629.B40.139.99.000000 - $ 26,812
681.81.6629.B47.999.99.000000 - $ 300,000
Subtotal
$1,556,030
701.35.6639.001.999.99.540.000000 - $290,558.00
Grand Total
$4,153,137T
124
COST:
The contract amount will be negotiated with the best value General Contractor in an amount not
to exceed $4,153,137.
VENDOR:
TBD
PURCHASING MECHANISM
Bid/RFP/RFQ
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Capital Improvement Program
RATIONALE:
On January 22, 2008, the Board of Education authorized the District to use competitve sealed
proposals (CSP) as the procurement method for projects in conjunction with the 2013 Capital
Improvement Program. The CSP statutes for Texas were used to select the best value Contractor
and will be used to negotiate and enter into a contract to provide these construction services.
On April 22, 2014, the Board of Education approved the Standard Form of Agreement and
General Conditions for Construction. This approved template will be used to contract for these
services. The negotation and execution of this contract will follow the procedures established by
Board policy and law.
125
INFORMATION SOURCE:
Vicki Burris
Elsie Schiro
126
CSP EVALUATION RECORD MEMO
TO:
Procurement Record Document - 2013 Capital Improvement
Program
BP # - 007 (RFCSP #16-003)
LOC # 049 – Kirkpatrick MS - Addition and Renovation
LOC # 139 - Kirkpatrick ES - Addition and Renovation
RE:
Advisory Ranking and Procurement Time Line
FROM:
Vicki Burris, Chief Officer, Capital Projects Administration
PREPARED BY: Kristin McElroy, AECOM Controls
________________________________________________________________________
(The procurement record is listed in reverse order, with newer entries at the top.)
Evaluation Committee Members:
A/E Representative: Joe Halbach, Halbach*Dietz Architects
CIP Construction Manager: Don Smith
CIP Safety Coordinator: Randall Cofer
CIP HUB Specialist: William Girón
CIP Senior Financial Officer: Elsie Schiro
AECOM Operations Manager: Donnie Pham
AECOM Project Manager: Armando Longoria
AECOM HUB Coordinator: Jocelyn Rollerson
Non-Scoring:
AECOM Program Director: Wayne Warren
CIP Chief Officer, Capital Projects Administration: Vicki Burris
FWISD Purchasing: Jonathan Bey
AECOM Controls Manager: Carlos Mederes
CIP Internal Auditor: Carla Williams
DATE: September 11, 2015
Evaluation Memo Review completed and included in the Board Agenda.
127
DATE: September 11, 2015
Evaluation memo completed by AECOM Controls and forwarded to Chief Officer, Capital
Projects Administration for review.
DATE: August 31, 2015
The Evaluation Committee convened at 1:00 PM to review the scores and correct any
discrepancies in the scoring between the Evaluation Committee Members. There were no major
discrepancies found.
The resulting ranking is follows:
BP # 007
1st Reeder General Contractors, Inc.
2nd CZOT/MGS JV
3rd MDI General Contractors
The contract amount will be negotiated with the best value General Contractor in
an amount not to exceed for Bid Package #007 of: $4,153,137.
DATE: August 12, 2015
Proposals were received from seven (7) contractors with pricing, opened and publicly read at 2:00
PM. It was noted to the attendees whether it appeared each proposal contained a signed proposal
bond and each cost proposal was signed, and acknowledgement of all addenda.
DATE: August 12, 2015
Proposal Part 2 was due and received at 2:00 pm.
DATE: August 11, 2015
Proposal Part 1A and Proposal Part 1B were due and received at 2:00 pm (and 3:00 pm, respectively).
DATE: July 31, 2015
Addendum #01 was issued.
DATE: July 23, 2015
Pre-proposal meeting held at 10:00am at Kirkpatrick MS at 3201 Refugio Street, Fort
Worth, TX 76106.
DATE: July 20, 2015
Second legal ad runs.
DATE: July 13, 2015
First legal ad runs. Documents available for purchase or for deposit at PIC Printing; 4521 South
Hulen Street, Suite 116, Fort Worth, Texas 76109; 817.927.5545, and were on file at various
plan rooms and chambers of commerce. [End]
128
SUMMARY OF 2013 CAPITAL IMPROVEMENT PROGRAM
BUDGET AMENDMENTS
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125
126
127
129
130
131
132
133
134
135
Project
Amon Carter - Riverside High School
Arlington Heights High School
South Hills High School
Diamond Hill-Jarvis High School
Dunbar High School
Eastern Hills High School
North Side High School
Polytechnic High School
Paschal High School
Trimble Technical High School
Southwest High School
Western Hills High School
O.D. Wyatt High School
Middle Level Learning Center
Metro Opportunity High School
Jo Kelly School
Daggett Middle School
Wedgwood Sixth Grade School
Elder Middle School
Forest Oak Middle School
Handley Middle School
William James Middle School
Kirkpatrick Middle School
McLean Middle School
Meacham Middle School
Meadowbrook Middle School
Monnig Middle School
Morningside Middle School
Riverside Middle School
Rosemont Middle School
W.C. Stripling Middle School
Dunbar Middle School
Wedgwood Middle School
Leonard Middle School
International Newcomer Acad / Applied Learning Academy
Como Montessori School
Glencrest 6th Grade
Rosemont 6th Grade
McLean 6th Grade
Jean McClung Middle School
Benbrook Middle School / Westpark ES (Conversion)
Young Women's Leadership Academy
Texas Academy of Biomedical Sciences
Young Men's Leadership Academy
World Language Academy
Alice Carlson Applied Learning Center
Benbrook Elementary School
Boulevard Heights Elementary School
West Handley Elementary School
Burton Hill Elementary School
Carroll Peak Elementary School
Carter Park Elementary School
Manuel Jara Elementary School
George C. Clarke Elementary School
Lily B. Clayton Elementary School
Como Elementary School
Hazel Harvey Peace Elementary School
E.M. Daggett Elementary School
Rufino Mendoza Elementary School
DeZavala Elementary School
Diamond Hill Elementary School
S.S. Dillow Elementary School
Maude I. Logan Elementary School
Eastern Hills Elementary School
East Handley Elementary School
Christene C. Moss Elementary School
John T. White Elementary School
Harlean Beal Elementary School
Rosemont Elementary School
Glen Park Elementary School
W. M. Green Elementary School
Greenbriar Elementary School
Van Zandt-Guinn Elementary School
Original BOE
Approved Budget
1/14/2014
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
129
10,192,523
6,693,120
5,113,759
5,033,312
4,166,277
2,501,542
2,031,391
5,404,692
14,969,812
2,509,406
2,382,285
6,539,867
3,414,310
220,058
226,234
164,282
353,932
2,303,367
3,925,615
964,548
294,398
1,226,590
2,825,861
5,644,817
516,983
1,212,012
347,251
2,440,611
323,098
541,907
545,756
520,089
380,709
527,993
593,576
2,322,829
2,173,238
2,294,457
5,366,352
214,420
9,774,605
3,934,680
291,257
4,717,305
48,296
261,393
3,368,650
1,888,742
7,091,512
246,400
138,389
249,279
251,075
202,798
275,620
302,510
150,912
2,472,330
2,050,633
3,188,106
1,780,667
256,381
383,855
336,210
2,008,174
2,628,575
139,579
323,085
109,142
264,524
6,695,858
1,980,160
197,530
Revised
8/11/15
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
10,946,829
5,835,614
5,288,309
4,260,281
4,108,194
2,221,464
1,820,073
4,672,377
13,255,288
2,316,623
2,073,968
5,657,713
3,038,503
130,462
154,347
123,956
246,696
1,862,668
3,289,666
798,002
218,595
1,106,051
2,731,236
5,114,073
413,659
1,027,275
279,966
1,909,220
236,603
504,758
419,440
439,428
301,283
408,003
500,814
1,858,811
1,742,042
1,863,263
4,618,720
178,040
8,775,026
3,538,299
242,488
4,348,151
38,322
160,012
1,803,872
1,475,915
7,300,118
161,214
98,994
193,245
195,990
1,630,441
165,547
244,881
106,053
2,417,951
1,626,531
2,769,455
1,833,117
214,680
286,450
192,031
1,608,246
2,047,130
97,494
264,923
93,110
1,686,093
5,516,640
1,850,708
12,000,000
Construction
Costs 9/22/15
$
359,442
Revised 9/22/15
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
10,946,829
5,835,614
5,288,309
4,260,281
4,108,194
2,221,464
1,820,073
4,672,377
13,255,288
2,316,623
2,073,968
5,657,713
3,038,503
130,462
154,347
123,956
246,696
1,862,668
3,289,666
798,002
218,595
1,106,051
3,090,678
5,114,073
413,659
1,027,275
279,966
1,909,220
236,603
504,758
419,440
439,428
301,283
408,003
500,814
1,858,811
1,742,042
1,863,263
4,618,720
178,040
8,775,026
3,538,299
242,488
4,348,151
38,322
160,012
1,803,872
1,475,915
7,300,118
161,214
98,994
193,245
195,990
1,630,441
165,547
244,881
106,053
2,417,951
1,626,531
2,769,455
1,833,117
214,680
286,450
192,031
1,608,246
2,047,130
97,494
264,923
93,110
1,686,093
5,516,640
1,850,708
12,000,000
SUMMARY OF 2013 CAPITAL IMPROVEMENT PROGRAM
BUDGET AMENDMENTS
Org
137
138
139
141
143
144
146
147
148
149
150
151
152
153
154
156
157
159
160
161
162
163
165
166
167
168
169
171
172
175
176
177
178
180
184
186
187
188
190
194
206
241Temp.#
207
208
209
216
217
219
220
221
222
223
224
225
226
227
834
835
836
087
Project
Original BOE
Approved Budget
1/14/2014
Revised
8/11/15
Hubbard Heights Elementary School
H.V. Helbing Elementary
Milton L. Kirkpatrick Elementary School
Meadowbrook Elementary
D. McRae Elementary School
Mitchell Boulevard Elementary School
M.H. Moore Elementary School
Morningside Elementary School
Charles E. Nash Elementary School
North Hi Mount Elementary School
Oakhurst Elementary School
Natha Howell Elementary School
Oaklawn Elementary School
A.M. Pate Elementary School
M.L. Phillips Elementary School
Ridglea Hills Elementary School
Luella Merrett Elementary School
Versia L. Williams Elementary School
Maudrie M. Walton Elementary School
Sam Rosen Elementary School
Sagamore Hill Elementary School
Bruce Shulkey Elementary School
R.J. Wilson Elementary School
South Hi Mount Elementary School
South Hills Elementary School
Springdale Elementary School
Sunrise-McMillan Elementary School
Tanglewood Elementary School
W.J. Turner Elementary School
Washington Heights Elementary School (New)
Waverly Park Elementary School
Westcliff Elementary School
Westcreek Elementary School
Western Hills Elementary School
Worth Heights Elementary School
David K. Sellars Elementary School
J.T. Stevens Elementary School
Atwood McDonald Elementary School
Riverside Applied Learning Center
Daggett Montessori
Bill Elliott Elementary School
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
205,598
514,657
1,995,035
232,468
187,737
4,379,595
314,206
317,571
1,717,300
171,581
235,328
195,761
284,979
273,381
242,290
151,130
4,828,106
2,060,596
220,266
1,783,192
280,618
672,168
3,002,279
272,722
197,403
3,480,486
2,762,885
8,573,600
333,701
13,252,811
344,443
1,805,607
661,705
4,208,594
279,565
4,504,804
472,776
2,674,646
266,297
425,378
194,946
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
114,197
405,496
1,851,710
178,949
147,434
2,128,268
222,408
182,442
1,350,611
156,480
212,853
152,373
214,780
200,532
181,168
112,258
3,221,518
1,613,056
180,294
1,971,633
195,959
529,383
1,456,458
217,768
136,168
3,659,620
2,715,497
6,893,250
236,553
15,429,129
260,293
138,661
541,075
3,741,198
169,089
4,031,415
278,610
2,774,122
172,506
309,594
144,066
Westpark Elementary School (New)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
20,378,242
181,710
243,072
1,807,813
215,588
7,332,827
135,313
532,992
483,016
226,704
344,179
227,506
234,057
289,118
294,658
301,452
1,455,360
107,762
14,307
51,538,904
16,710,484
$
$
$
$
$
$
$
$
7,770,636
2,639,313
3,044,427
4,450,000
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
21,975,212
146,397
105,977
1,597,017
164,113
7,747,704
1,631,479
452,841
412,399
180,845
277,434
165,034
187,467
241,464
180,109
189,507
1,294,083
91,866
7,716
0
(0)
51,722,571
2,498
2,500
2,728,224
4,450,000
19,634,255
2,531,256
4,300,759
1,050,000
Westpark Elementary School (Existing)
T.A. Sims Elementary School
Edward J. Briscoe Elementary
Woodway Elementary School
I.M. Terrell Elementary School
Lowery Road Elementary School
Alice Contreras Elementary School
Western Hills Primary
L. Clifford Davis Elementary School
Cesar Chavez Primary
M. G. Ellis Primary
Bonnie Brae Elementary School
Seminary Hills Park Elementary School
Dolores Huerta Elementary School
Wilkerson-Greines Athletic Fields
Farrington Athletic Field
Scarborough-Handley Athletic Field
Adult Education Center
Student Placement Center
Performing & Fine Arts Academy (New)
STEM Academy (New)
VPA/STEM
Auditorium Seating (Multiple Schools)
Auditorium Seating (Multiple Schools)
DDC Controls (District-Wide)
Reimbursement to General Fund for Purchase of YWLA
Indirect Cost Redistribution - Prop 1
Indirect Cost Redistribution - Prop 2
Construction Escalation Allowance - Prop 1
Construction Escalation Allowance - Prop 2
130
Construction
Costs 9/22/15
$
300,000
Revised 9/22/15
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
114,197
405,496
2,151,710
178,949
147,434
2,128,268
222,408
182,442
1,350,611
156,480
212,853
152,373
214,780
200,532
181,168
112,258
3,221,518
1,613,056
180,294
1,971,633
195,959
529,383
1,456,458
217,768
136,168
3,659,620
2,715,497
6,893,250
236,553
15,429,129
260,293
138,661
541,075
3,741,198
169,089
4,031,415
278,610
2,774,122
172,506
309,594
144,066
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
21,975,212
146,397
105,977
1,597,017
164,113
7,747,704
1,631,479
452,841
412,399
180,845
277,434
165,034
187,467
241,464
180,109
189,507
1,294,083
91,866
7,716
0
(0)
51,722,571
2,498
2,500
2,728,224
4,450,000
19,634,255
2,531,256
4,300,759
1,050,000
SUMMARY OF 2013 CAPITAL IMPROVEMENT PROGRAM
BUDGET AMENDMENTS
Org
Project
Owner's Program Contingency - Prop 1
Owner's Program Contingency - Prop 2
Contingency from Scope Adjustments
Funds Associated with Additions to be Built at Other Campuses
Contingency Set Aside for Additional Indirect Costs
Contingency Transfer from Technology
Original BOE
Approved Budget
1/14/2014
$
$
$
$
$
$
$
Technology Assessment
Proposition 3
2013 CIP Grand Total
$
131
357,369,166
102,490,834
30,000,000
489,860,000
Revised
8/11/15
$
$
$
$
$
$
4,300,759
1,050,000
2,048,441
2,300,000
2,414,921
2,500,000
$ 359,869,166
$ 99,990,834
$ 30,000,000
$ 489,860,000
Construction
Costs 9/22/15
$
Revised 9/22/15
$
$
(659,442) $
$
$
$
$
-
$
-
4,300,759
1,050,000
1,388,999
2,300,000
2,414,921
2,500,000
$ 359,869,166
$ 99,990,834
$ 30,000,000
$ 489,860,000
Form Version 2015-07-09
ACTION AGENDA ITEM
BOARD MEETING
September 22, 2015
TOPIC:
APPROVAL OF MINUTES OF THE AUGUST 17, 2015 CITIZENS'
OVERSIGHT COMMITTEE MEETING
BACKGROUND:
The Board of Education established a Citizens’ Oversight Committee (COC) to monitor the
District’s Capital Improvement Program and to advise the Superintendent and the Board on any
Program issues. The Guiding Principles established for the committee provide that the minutes
for the meeting shall be submitted to the Board at an appropriate Board meeting within 30 days
of the COC meeting. Minutes from the August 17, 2015, meeting have been reviewed and
approved by the COC members.
STRATEGIC GOAL:
2-Improve Operational Effectiveness and Efficiency
ALTERNATIVES:
1. Approve Approval of Minutes of the August 17, 2015 Citizens' Oversight Committee
Meeting
2. Decline to Approve Approval of Minutes of the August 17, 2015 Citizens' Oversight
Committee Meeting
3. Remand to staff for further study
SUPERINTENDENT’S RECOMMENDATION:
Approve Approval of Minutes of the August 17, 2015 Citizens' Oversight Committee Meeting
FUNDING SOURCE
Additional Details
No Cost
Not Applicable
COST:
No Cost
132
VENDOR:
Not Applicable
PURCHASING MECHANISM
Not a purchase
Purchasing Support Documents Needed:
 Bid – Bid Summary / Evaluation
 Inter-Local (IL) – Price Quote and IL Contract Summary Required
 Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit
 Emergency – Price Quote and Emergency Affidavit
PARTICIPATING SCHOOL/DEPARTMENTS
Capital Improvement Program
RATIONALE:
On December 17, 2013, the Board approved the establishment of the Citizens' Oversight
Committee. The COC is composed of 15 members who will monitor the 2013 CIP and advise the
Superintendent and Board members of any issues.
INFORMATION SOURCE:
Vicki Burris
133
NOTES
Citizens’ Oversight Committee
Meeting Notes
Date:
August 17, 2015
Location:
FWISD Board Conference
Room
Prepared by:
Ana Mendez
Project Name:
2013 FWISD Capital
Improvement Program
Purpose:
Meeting of the 2013 Capital
Improvement Program Citizens’
Oversight Committee
Meeting Start:
6:00 PM
Meeting End:
6:52 PM
COC Members
 Jason Brown
 Tammi Cauthen
 Molly Hyry
 Paul Johnson
 Isaac Manning – Chair
 Rosalinda Martinez
 Tim McKinney
 Jonathan Morrison
 Steven Poole
 Veronica Villegas
 Bert Williams
FWISD
 Lori Boswell – FWISD
 Vicki Burris – FWISD
 Art Cavazos – FWISD
 Kyle Davie – FWISD
 Debra George – FWISD
 Gary Griffith – FWISD
 Patricia Linares – FWISD
 Mcdeny Mojica – FWISD
 Crystal Parker - FWISD
 Elsie Schiro – FWISD
 Ramona Soto – FWISD
 Aaron Stone – FWISD
 Christina Walk - FWISD
 Carla Williams – FWISD
Attendees:
Absent:
 Bob Benda
 Jennifer Frank
 Travis Parmer
 Mike Schroeder
AECOM
 Luis Delgado – AECOM
 Wayne Warren – AECOM
GUESTS
 Arturo Martinez
 Jorgette Simpson
134
NOTES
The following items were discussed:
1. CALL TO ORDER
COC member Isaac Manning called the meeting to order at 6:00 p.m.
Approval of the Meeting Minutes
The June 17, 2015 Meeting Minutes were unanimously approved by the committee.
2. DISCUSSION OF COMMITTEE REQUESTS FOR INFORMATION AND DISTRIBUTION OF
WRITTEN RESPONSES
There were no Committee Requests for Information.
3. 2013 CAPITAL IMPROVEMENT PROGRAM UPDATES
CIP Update (Dashboard)
Luis Delgado provided handouts on the status of 2013 CIP. See Program-At-A-Glance
handout for detailed information. Below are highlights of the report as of May 31, 2015:
Scope
Phase 1
The design for Phase 1 has been completed, the last two Bid Packages are
BP 001 and BP 007 will be advertised this month. Every project in this phase
will be under construction right around the end of September 2015.
Substantial completion dates will be starting October 2015 to summer 2016.
Phase 2
VPA/STEM Academy at I.M Terrell is in the process of selecting the CMAR,
we have pre-selected the four firms that have been selected for interviews. The
selection will be selected on August 27 and they will be presented to the Board
on September 8, 2015.
CMAR has been selected for Van Zandt-Guinn Elementary School, the
architect has started to work on the programming.
135
NOTES
Safety and Risk Management
No safety incidents to report. No claims or legal issues have been filed to date
in the 2013 CIP.
Shadowing Program
This program will be in place the first day of school and continue the rest of the
week if necessary. A CIP/AECOM representative will be available to assist the
Principal wherever there is an active construction site. The Shadowing team
has been introduced to the Principals and are aware of the process.
Construction Sites
COC member, Jonathan Morrison, would like clarification on Dunbar High
School “safe zone”. What is under construction and what is available to the
students and the community?
A: The contractor for the Hanger will begin mobilizing next week.
Scope of Work
COC member, Jason Brown, would like to know if the Scope of Work pages
are available on-line.
A: The Scope of Work for each campus is available in our FWISD website
Bond >>CIP Projects (left hand side) >> click desired Phase >> Click here to view
the bond proposal for each campus. and select by campus
New Van Zandt-Guinn Elementary School has been approved by the Board of
Education on August 11, 2015.
Schedule
BP005 (A. Contreras ES, Greenbriar ES and Woodway ES) is behind
schedule. Projects anticipated to be completed mid-October. However, all
Pre-K students will begin school on time.
Division of Technology
Kyle Davie provided a handout on the status of Technology with regards to the 2013 CIP.
See Technology handout for additional information. Below are highlights:
Update
The Pre-K three campus additions in BP 002 are on track, white boards have
been installed and electrical is anticipated to be completed within the next 2
days.
136
NOTES
Laptop
Distribution of laptops will be re-deploying Phase 1 schools and Phase 2
campuses (see page 7 of Technology handout)
Lost reconciliation
 18 have been recovered from the 74 that were missing, a total of 56
laptops are missing to date, Computrace is working on those missing.
 10 laptops have been paid by the insurance
 Laptops will be “wiped” on the 91st day, after a police report has been
issued, if they are “wiped” prior to the 91st day FWISD will not get paid
for the missing equipment.
Online Payments
Credit Card/Check is now accepted as a form of payment, available online.
Board Action Items
The Board of Trustees authorized to Purchase Technology Infrastructure as
Outlined in the 2013 Capital Improvement Program (CIP) Technology Funding
Year 3 at the August 25, 2015 Board of Education meeting.
Maintenance and Operations
Art Cavazos, Chief of District Operations, provided a handout on the status of 2013 CIP.
See handouts for detailed account information:
Update
 Classroom furniture delivery and installation is 80% complete. Most of the
furniture that was ordered was delivered to the campuses.
 Earnestly installing DVR systems into yellow fleet, approximately 500
buses.
 Anticipating to order 16 (LPG) buses that will be funded with a Grant and
CIP funds. The buses will be funded 50% through the grant awarded and
50% through CIP funds.
Schedule
All projects remain on schedule
Instruments
The Orff Instruments have been delivered to the Elementary Schools, 33 music
teachers attended Orff training during the summer at SMU.
With the remaining funds we ordered 67 instruments for Middle Schools.
Attached is a list with the instruments that were distributed to each campus.
137
NOTES
Uniforms
Design for Eastern Hills and South Hills, preliminary designs in place. Once
finalized a quote will be requested from vendors. Uniforms take about six
months to manufacture.
Financial Update
Elsie Schiro, Chief Financial Officer, provided handouts on the status of 2013 CIP. See
handouts for detailed account information:
Budget Summary Report is prepared with a one month delay due to monthly
payroll posting schedule.
 There were no budget amendments or contingencies as of June 30, 2015.
 $ 85 Million is encumbered/paid in the CIP Budget, under 24% of revised
budget of $259 Million.
 Over $ 21 Million is available CIP Budget as of June 30, 2015.
Lori Boswell has taken the Sr. Officer position over Budget and Finance. Ms. Boswell will
be assisting the CIP as we transition.
4. GENERAL DISCUSSION / ANNOUNCEMENTS
Our new Superintendent Dr. Kent Paredes Scribner has been selected as sole finalist. Dr.
Linares will join us in the next COC meeting.
The COC Update will be presented to the Board on September 22, 2015.
5. FUTURE MEETING CONFIRMATION
The next meeting will be held on September 21, 2015.
6. ADJOURNMENT
The meeting adjourned at 6:52 pm.
Isaac Manning, Chair
Cc:
Date
All attendees
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