Board of Education Regular Meeting September 22, 2015
Transcription
Board of Education Regular Meeting September 22, 2015
Board of Education Regular Meeting September 22, 2015 Regular Meeting Notice is hereby given that on September 22, 2015 the Board of Education of the Fort Worth Independent School District will hold a Regular meeting beginning at 5:30 PM at the Fort Worth Independent School District Board Complex, 2903 Shotts Street, Fort Worth, Texas. The subjects to be discussed or considered or upon which any formal action may be taken are listed on the agenda which is made a part of this notice. Items do not have to be taken in the order shown on this meeting notice. FORT WORTH INDEPENDENT SCHOOL DISTRICT AGENDA 1. 5:30 P.M. - CALL REGULAR MEETING TO ORDER - BOARD ROOM 2. PLEDGES - Benbrook Elementary School 3. RECOGNITIONS A. Recognition of Students Performing and Greeting Prior to the Meeting B. American Indian Heritage Day in Texas C. Hispanic Heritage Month D. Board Member and Superintendent Recognitions 4. PUBLIC COMMENT 5. RECESS - RECONVENE IN REGULAR SESSION - BOARD CONFERENCE ROOM 6. DISCUSSION OF AGENDA ITEMS 7. CONSENT AGENDA ITEMS (Action by the Board of Education in adopting the "Consent Agenda" means that all items appearing herein are adopted by one single motion, unless a member of the Board requests that such item be removed from the "Consent Agenda" and voted upon separately.) A. Board of Education Meeting Minutes 1. September 8, 2015 - Regular Meeting 4 6 B. Acceptance of Bids/Proposals, Single Source, and Agreement Purchases $50,000 and More 1. Approve Annual Maintenance Renewal for Kronos Software 14 2. Approve Purchase of License Upgrades to the District's Microsoft SQL Server Environment 20 3. Approve College Readiness System Products/ACT, Inc. Services Purchases for American College Test Aspire for 9th Graders at Trimble Tech and Carter Riverside High Schools 24 4. Approve Replenishment of Classroom and Auditorium Pianos 28 C. Approve Contracts Related to the 2015-2016 Adult Education Program 55 D. Approval of Program and Fiscal Agreement Between Fort Worth ISD/Fort Worth After School Program, Just Keep Livin Foundation and Fort Worth ISD Education Foundation 86 E. Approve the Annual Report on Cooperative Fees Paid by Fort Worth Independent School District 100 8. RECESS - RECONVENE IN BOARD CONFERENCE ROOM FOR EXECUTIVE SESSION 9. EXECUTIVE SESSION A. Seek the Advice of its Attorneys Concerning Pending or Contemplated Litigation or Other Matters that are Exempt from Public Disclosure Under Article X, Section 9 of the Texas State Bar Rules and as Authorized by Section 551.071 of the Texas Government Code. B. Personnel Matters (Section 551.074) C. Real Property (Section 551.072) 10. RECONVENE IN REGULAR SESSION - BOARD ROOM 11. ACCEPT CONSENT AGENDA 12. REPORTS/PRESENTATIONS A. Citizens' Oversight Committee (COC) Presentation B. Intervention Services Presentation C. State Accountability D. The Patient Protection and Affordable Care Act 13. ACTION AGENDA ITEMS A. Item/Items Removed from Consent Agenda B. Approve Agreement with University United Methodist Church for Visitor Parking for Paschal High School 104 C. Approve the Interlocal Agreement with Crowley Independent School District for the 108 Services of the District's Occupational Health Care Plan, the Trinity Occupational Program D. Approve Creation of a Special Committee to Help in the Development of a Facility Master Plan 114 E. Approve Creation of Self-Funded Employer Liability Internal Service Fund (Fund 770) and Approve Resolution Authorizing the Transfer of Undesignated Fund Balance from Insurance Internal Service Fund (Fund 753) to Undesignated Fund Balance in the Employer Liability Internal Service Fund (Fund 770) 116 F. Approve Audit Committee Appointments 121 G. Approve the 2013 Capital Improvement Budget Amendment for Budget Increase for 122 Bid Package #007 and Authorization to Negotiate and Enter into Contract with a General Contractor for the 2013 Capital Improvement Program Bid Package #007 (RFCSP #16-003) H. Approval of Minutes of the August 17, 2015 Citizens' Oversight Committee Meeting 132 14. COMMENTS BY BOARD MEMBERS OR SUPERINTENDENT ON CURRENT DISTRICT ACTIVITIES INCLUDING RECOGNITIONS AND ANNOUNCEMENTS 15. ADJOURN Form Version 2015-07-09 CONSENT AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: BOARD OF EDUCATION MEETING MINUTES BACKGROUND: The Open Meetings Act (the “Act”) was adopted in 1967 with the sole intent of making governmental decision-making accessible to the public. (It was codified without substantive change as Government Code Chapter 551.) The “Act” requires meetings of governmental bodies (school district board of trustees) to be open to the public, except for expressly authorized closed sessions, and to be preceded by public notice of the time, place and subject matter of the meeting. Section 551.021 of the Texas Government Code states that (a) A governmental body shall prepare and keep minutes of each open meeting of the body with the minutes containing the subject of each deliberation and indicating action taken on each vote, order or decision. Section 551.022 provides the minutes are public records and shall be available for public inspection and copying on request to the governmental body’s chief administrative officer or designee. In order to maintain compliance with Texas Code chapter 551 and the Texas Open Meetings Act, the Board must approve each set of minutes presented. Upon approval, the minutes can then be made available to the public as an official record of a given meeting. STRATEGIC GOAL: 2-Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve the Board Of Education Meeting Minutes 2. Decline to Approve the Board Of Education Meeting Minutes 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve The Board Of Education Meeting Minutes 4 Form Version 2015-07-09 FUNDING SOURCE Additional Details No Cost COST: None VENDOR: Not Applicable PURCHASING MECHANISM Not a purchase Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Board of Education RATIONALE: Approval of the attached Board of Education minutes allows the District to provide the public with an official record of any given meeting. INFORMATION SOURCE: Sammy Monge 5 6 7 8 9 10 11 12 13 Form Version 2015-07-09 CONSENT AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE ANNUAL MAINTENANCE RENEWAL FOR KRONOS SOFTWARE BACKGROUND: This item requests approval of the annual renewal for the Kronos timekeeping software. This software provides an interface between the Munis timekeeping module and the District’s Kronos clocks, and allows District administrators to review, approve and manage the work time for nonexempt employees. The service period is from September 28, 2015 through September 27, 2016. STRATEGIC GOAL: 2. Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve Annual Maintenance Renewal for Kronos Software 2. Decline to Approve Annual Maintenance Renewal for Kronos Software 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Annual Maintenance Renewal for Kronos Software FUNDING SOURCE Additional Details General Fund 199-53-6249-001-999-99-423-000000 COST: $79,540.00 VENDOR: ImmixTechnology, Inc. 14 PURCHASING MECHANISM Interlocal Agreement This purchase is in accordance with the Texas Education Code section 44.031 (j) regarding school district purchases made through an interlocal contract. Pricing obtained through the Department of Information Resource (DIR) Contract No. DIR-TSO-2585. Supporting documentation is attached. The recommended vendor is listed above. Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS All Campuses and Administrative Offices RATIONALE: Approval of this software maintenance license renewal will ensure that District administrators can continue to properly account for and manage non-exempt employee work time. INFORMATION SOURCE: Kyle Davie Robert Mendez 15 16 17 18 19 Form Version 2015-07-09 CONSENT AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE PURCHASE OF LICENSE UPGRADES TO THE DISTRICT'S MICROSOFT SQL SERVER ENVIRONMENT BACKGROUND: Many of the District’s key information technology systems utilize Microsoft SQL Server (MSS) as their database environment. In the past, the District has purchased licenses on a per system basis resulting in multiple versions of the MSS environment. This upgrade will provide a single cost-effective version allowing an easily manageable system with improved performance and enhanced reporting capability. STRATEGIC GOAL: 2. Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve Purchase of License Upgrades to The District’s Microsoft SQL Server Environment 2. Decline to Approve Purchase Of License Upgrades to The District’s Microsoft SQL Server Environment 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Purchase Of License Upgrades to The District’s Microsoft SQL Server Environment FUNDING SOURCE Additional Details General Fund 199-53-6399-001-999-99-423-000000 COST: $140,340.00 VENDOR: CDW Government 20 PURCHASING MECHANISM Interlocal Agreement This purchase is in accordance with the Texas Education Code section 44.031 (j) regarding school district purchases made through an interlocal contract. Pricing obtained through the National Joint Powers Alliance (NJPA) Contract No. 100614. Supporting documentation is attached. The recommended vendor is listed above. Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS All Campuses and Administrative Offices RATIONALE: This item represents an upgrade that will allow the Division of Technology to support pending upgrades to numerous systems which use the Microsoft SQL database environment. This new envrionment will improve performance, reporting and upgrades to key systems. INFORMATION SOURCE: Kyle Davie Aaron Stone 21 22 23 Form Version 2015-01-30 CONSENT AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE COLLEGE READINESS SYSTEM PRODUCTS/ACT, INC. SERVICES PURCHASES FOR AMERICAN COLLEGE TEST ASPIRE FOR 9TH GRADERS AT TRIMBLE TECH AND CARTER RIVERSIDE HIGH SCHOOLS BACKGROUND: Fort Worth Independent School District administers college readiness assessment to all 8th, 9th, 10th, and 11th grades. American College Test (ACT) ASPIRE is the 9th grade college and career readiness assessment system of ACT, Inc. This assessment provides data which is utilized to determine student potential, college readiness indicators for appropriate enrollment in Advanced Placement and Dual Credit courses, and a career exploration component. In addition, these data provide curricular evaluation in the areas of Mathematics and Science, with an aggregated STEM performance. The board previously approved $137,484.00 on August 25, 2015; we are requesting approval of an additional $18,900.00 to include Trimble Tech and Carter Riverside High Schools for a total of $156,384.00. STRATEGIC GOAL: 1-Increase Student Achievement ALTERNATIVES: 1. Approve College Readiness System Products/American College Test, Inc. Services Purchases For ACT Aspire For 9th Graders at Trimble Tech and Carter Riverside High Schools 2. Decline to Approve College Readiness System Products/American College Test, Inc. Services Purchases For ACT Aspire For 9th Graders at Trimble Tech and Carter Riverside High Schools 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve College Readiness System Products/ACT, Inc. Services Purchases For American College Test Aspire For 9th Graders at Trimble Tech and Carter Riverside High Schools FUNDING SOURCE Additional Details General Fund 199-31-6339-001-999-11-152-000000 24 Form Version 2015-01-30 COST: $156,384.00 VENDOR: ACT, Inc. PURCHASING MECHANISM Sole Source This purchase is in accordance with the Texas Education Code section 44.031 (j) regarding school district purchases available from only one source. A completed sole source affidavit is attached. The recommended vendor is listed above. Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS All high school campuses, including tested areas in English, Math, Science and Writing RATIONALE: Students exposed early to the format and timing of college entrance exam will be more successful on the official ACT and SAT. INFORMATION SOURCE: Michael Sorum Sharon Meng Anita Perry 25 26 27 Form Version 2015-07-09 CONSENT AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE REPLENISHMENT OF CLASSROOM AND AUDITORIUM PIANOS BACKGROUND: In April 2013 Fort Worth Independent School District completed an inventory analysis of the district’s pianos at each campus. Our current inventory comprises of pianos that can no longer perform with quality sound, proper tuning/voicing, responsive key actions, etc.., which places our music teachers and students at a disadvantage with an improper, and in some cases an unusable instrument. RFP #15-089 can be used as part of the 5-year replacement plan. The cost may vary per year based on the number of piano models, etc. to be purchased but will not exceed $500,000.00 per year. The period of performance for this RFP is from January 2015 through December 2015 with the option to extend for up to four years in one-year increments. STRATEGIC GOAL: 1-Increase Student Achievement ALTERNATIVES: 1. Approve Replenishment Of Classroom And Auditorium Pianos 2. Decline to Approve Replenishment Of Classroom And Auditorium Pianos 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Replenishment Of Classroom And Auditorium Pianos FUNDING SOURCE Additional Details General Fund 199.11.6639.061.XXX.11.150.000000 28 COST: Not to exceed $500,000 Annually (Phases II-V) VENDOR: Clavier Group, Inc. PURCHASING MECHANISM Bid/RFP/RFQ Bid/Proposal Statistics Bid Number: 15-089 Number of Bid/Proposal Received: 1 HUB Firms: 0 Compliant Bids: 1 Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Various Middle and High Schools RATIONALE: Replacement of pianos that have exceeded their life span; cost more to repair than to replace; are of lesser quality. Purchase of new pianos through the bid process ensures that school system will receive goods and services which meet our needs at the best value to the district. INFORMATION SOURCE: Michael Sorum Sara Arispe Christina Walk 29 30 Fort Worth Independent School District Phase I Completion School Amon Carter Riverside HS Arlington Heights HS Benbrook MS Diamond Hill Jarvis HS Dunbar HS OD Wyatt HS Northside HS Paschal HS Polytechnic HS South Hills HS Southwest HS Trimble Technical HS Western Hills HS Eastern Hills HS Young Womens LA Young Mens LA Brand Model Room Phase 1 - Completed Purchases Boston GP163 Auditorium Boston GP178 Auditorium Boston GP156 Choir Boston UP118 Practice Room Boston UP118 Orchestra Boston GP163 Auditiorium Boston GP156 Choral Boston GP178 Auditorium Essex EUP116E Practice Room Boston GP156 Choral Room Boston GP156 Choir Room Boston GP215 Auditiorium Boston GP163 Auditorium Boston GP215 Auditorium Boston GP156 Band/Choir Room Boston GP156 Choir Room Boston GP178 Auditorium Boston GP156 Choir Room EUP116E w/ Essex Studio Record Strip Boston GP156 Room 161 Choir Boston GP215 Auditorium Boston GP178 Auditorium Boston GP178 Auditorium Boston UP118S Conference Room Boston UP132 Choir Room Boston UP118S Auditorium Boston UP132 Auditorium 31 Serial # Year Age B180871 B181131 B180907 B173017 B173019 B177813 B178831 B181131 E141637 B180905 B180882 B179229 B179233 B179213 B180883 B180884 B180889 B178808 2014 2014 2014 2011 2011 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 1 1 1 4 4 1 1 1 1 1 1 1 1 1 1 1 1 1 E142852 2014 1 B180906 B178035 B181146 B178260 B179300 B181776 B181792 B179529 2014 2014 2014 2014 2014 2014 2014 2014 1 1 1 1 1 1 1 1 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) School Brand Model Room Serial # Year Age Amon Carter Riverside HS Yamaha GH1 Classroom 5100239 1992 #N/A Steinway Baldwin M 243 SHFW Auditorium Pit 289404 302257 Yamaha Yamaha P22 GH1 102 - Choir 102 - Choir New Piano N/A Yamaha Cond Comments Replacement Fair Trading 1935 80 1976 #N/A Poor Poor Traded Ph 1 FWISD Warehouse 134629 5041609 1990 1991 25 24 Fair Poor Trading Trading New Boston GP156 w/ Full cover Trade Value New Boston UP118S w/ Full Cover & Topper Dolly) No(No Replacement Choir Practice Room N/A N/A N/A N/A P22 Band Room T185687 1996 19 Poor Trading Yamaha P22 Practice Room T176116 1996 19 Fair Yamaha* GH1 Choir Room B5870441 2000 15 Fair Retail 2015 Package Price Trade Net Cost Phase II 32 Arlington Heights HS Diamond Hill Jarvis HS $21,100 $18,955 ($500) $18,455 $0 $7,600 $0 $7,299 ($2,500) $0 ($2,500) $7,299 $0 $0 $0 $0 ($800) ($500) ($800) ($500) $7,600 $6,795 $0 $6,795 New Boston UP118S w/ Topper $7,600 $6,795 ($800) $5,995 Trading New Boston UP118S w/ Topper $7,600 $6,795 ($800) $5,995 Trading New Boston GP156 w/ Full Cover (no dolly needed) $21,100 $18,205 ($500) $17,705 Replaced in Phase I New Piano New Boston UP118S w/ Topper Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) Brand Model Room Dunbar HS Yamaha* GH1 Auditorium Yamaha P22 Kawai UST-7 Choir Rm 154 Office Band Room Baldwin Hamilton Band/Choir 155857 Yamaha P22 Practice Room N/A N/A Choir Practice 33 School Northside HS OD Wyatt HS Serial # Year Age Cond 21 Fair 1992 23 Fair K1531115 1984 31 Poor 1953 62 Poor T154687 1995 20 Fair N/A N/A N/A N/A B5291149 1994 154726 Comments Replacement New Boston GP178 w/ quilted cover Replaced in Phase Trading I New Boston FWISD UP118S w/ Full Warehouse Cover & Topper (No Boston Dolly) New FWISD GP156 w/ Full Warehouse cover Trading Boston UP118S w/ (possibly Dolly and full cover keep; move to & topper Dunbar for Prac Rm) Boston UP118S w/ N/A Topper Trading 2015 Package Price $30,200 $26,385 Retail Trade Net Cost ($500) $25,885 $0 $0 ($800) ($800) $7,600 $7,299 $0 $7,299 $21,100 $18,955 $0 $18,955 $7,600 $7,749 ($800) $6,949 $7,600 $6,795 $0 $6,795 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) Brand Model Room Serial # Year Age Cond Comments Replacement Paschal HS Yamaha P22 Room 105 Choir 167068 1992 23 Fair Trading New Boston GP156 w/ Full Cover (Will use dolly from Mason & Hamlin from Elder MS for this piano) Boston UP118 Choir Room B177441 2013 2 Excellent New Piano - Orchestra - - - - Yamaha* G1 Auditorium 1853071 1995 20 Poor Steinway M SHFW 335734 1952 63 Poor Yamaha P22 Choir Practice Room 1 232708 2003 12 Fair Kawai CX54 Band Hall A81951 1998 17 Fair 34 School Polytechnic HS South Hills HS Keep, needs topper New Boston New Piano UP118s w/ dolly and full cover & topper New Boston Trading GP163 quilted cover Trade value for Trading pick up Phase I Trading New Boston UP118S w/ Topper Keep Trading New Boston UP118S w/ Topper 2015 Package Price $21,100 $18,205 Retail Trade Net Cost ($800) $17,405 $0 $0 $290 $290 $7,600 $7,749 $0 $7,749 $25,800 $22,865 ($500) $22,365 $0 $0 ($2,500) ($2,500) $7,600 $6,795 ($800) $5,995 $7,600 $6,795 ($500) $6,295 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) 35 School Brand Model Room Serial # Year Age Cond Southwest HS (*Has Pramberger loaner piano on stage, must stay there due to loan agreement) Kawai KG-2C 651460 1990 25 Fair - SHFW Store (Was in Auditorium) - - - - - Mason & Hamlin A Band Room 71596 N/A N/A N/A Yamaha P22 Choir 1 PR 602 254182 1991 24 Good Yamaha P22 CAM T160997 1991 24 Fair Yamaha P22 Room 161 Choir 147903 1991 24 Poor New Piano - Band Hall - - - - Trimble Technical HS Comments Replacement Trade (Picked Replace Phase 5 up April 2015) Piano Dolly for Boston GP156 (Delivered in Phase I) New Boston FWISD GP178 w/ full Warehouse quilted breakaway cover Keep, move to Keep Southwest HS Orchestra Room New Boston Trading UP118s w/ record strip, full cover, topper, & dolly Keep, Move to D Keep McRae Elementary School New Boston New Piano UP118s w/ Full cover, topper, and dolly - 2015 Package Price $0 $0 Retail Trade Net Cost ($500) ($500) $0 $750 $0 $750 $30,200 $26,635 $0 $26,635 $0 $0 $0 $0 $9,590 $9,341 ($800) $8,541 $0 $0 $0 $0 $7,600 $7,749 $0 $7,749 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) Brand Model Room Serial # Year Age Cond Comments Replacement Western Hills HS Kawai 506N F003027 2004 11 Fair Trading New Piano - Choir Practice Room 1 Band Hall - - - - - Yamaha* G1 Room 266 Choir 5161070 1992 23 Good Trading Kawai KC2C Choir room #30 1284552 (on cradle) 1980 35 Poor Trading New Boston UP118S New Boston UP118s New Boston GP156 w/ Full cover New Boston GP156 Full cover Everett Upright N/A N/A Poor Field Upright N/A N/A Poor Kawai Upright 1971 44 Poor New Piano - Choir Practice Unknown Room Auditorium 90059 Stage Auditorium (on 529011 dolly) Band/Orchestra - - - - FWISD Warehouse FWISD Warehouse FWISD Warehouse New Piano 36 School Eastern Hills HS (choir room downstairs, have elevator, too small, WDs deliver) 2015 Package Price $7,600 $6,795 Retail Trade Net Cost ($500) $6,295 $7,600 $6,795 $0 $6,795 $21,100 $18,205 ($500) $17,705 $21,100 $18,205 ($500) $17,705 New Boston UP118s No Replacement (on dolly) No Replacement $7,600 $6,795 $0 $6,795 $0 $0 $0 $0 $0 $0 $0 $0 New Boston UP118S w/ dolly, full cover, topper $7,600 $7,749 $0 $7,749 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) Brand Model Room Serial # Year Age Cond Comments Replacement Applied Learning Academy MS Yamaha P22 Choir 234329 1998 17 Fair Trading No Piano - Cafetorium - - - - - Wurlitzer Studio Music Room 776362 1962 53 Poor Yamaha G3 Auditorium 4870719 1990 25 Good FWISD Warehouse Keep Baldwin R Auditorium 130024 1930 85 Poor FWISD Warehouse - - - - - - - - Baldwin Acrosonic Band Hall 611563 1957 58 Poor New Piano - Choir Room - - - - FWISD Warehouse New Piano New Boston UP118s (No Topper Needed Only Delivery & Tuning) New Boston UP118S w/ Full cover & topper New Boston UP118s Keep, no replacement per school New Boston UP118S w/ full cover, topper, dollyfor Topper UP118S (Piano purchased in Phase I) No Replacement 37 School Como Montessori Daggett MS New Boston UP118S w/ full cover, topper, dolly 2015 Package Price $7,600 $6,505 Retail Trade Net Cost ($800) $5,705 $7,600 $7,749 $0 $7,749 $7,600 $6,795 $0 $6,795 $0 $0 $0 $0 $7,600 $7,749 $0 $7,749 $0 $290 $0 $290 $0 $0 $0 $0 $7,600 $7,749 $0 $7,749 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) Brand Model Room Serial # Year Age Cond Comments Replacement Daggett Montessori No Piano N/A Classroom N/A N/A N/A N/A N/A New Boston UP118s w/ Topper Yamaha P22 Auditorium Unknown 1992 23 Fair Kimball Grand Auditorium Unknown 1950 #N/A Keep, Move to Jean McClung MS Band Hall FWISD New Boston UP118S w/ Full Cover & Topper (No Dolly) New Boston 38 School Dunbar MS Poor Warehouse Yamaha P22 Band Hall U153971 1992 #N/A Fair Trading Yamaha Digital N/A Choir Room Belongs to teacher N/A N/A N/A N/A UP118s w/ full cover & topper New Boston UP118s New Boston UP118s 2015 Package Price $7,600 $6,795 Retail Trade Net Cost $0 $6,795 $7,600 $7,299 $0 $7,299 $7,600 $7,749 $0 $7,749 $7,600 $6,795 ($800) $5,995 $7,600 $6,795 $0 $6,795 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) School Brand 39 Model Room Serial # Age Cond Comments A Auditorium Main (Steps) 65562 1960 #N/A Poor Annex 139 257861 1992 #N/A Fair Upright Annex 139 79223 N/A Poor Boston UP118S Annex 139 B181790 2014 #N/A Everett Studio Choir Annex Prac Studio 139 571801 N/A Boston UP132E FWISD Warehouse (Use full cover from YWLA purchased Ph 1) (Use M&H dolly on Paschal HS) Keep and move to Keep annex practice room in Choir Room 139. Replace with FWISD Yamaha P22 Warehouse #257861 from Annex Keep (Current Keep location Main stage until UP132 arrives Phase 2, then move to Main Stage Annex) No Replacement FWISD Warehouse Yamaha P22 Kimball Elder MS (Stairs, Mason & Move Mason & Hamlin (on Hamlin off stage dolly in then down 2 sets Annex) of steps) Year N/A N/A Excellent Poor Replacement 2015 Package Price $15,400 $13,345 Retail Trade Net Cost $0 $13,345 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) Brand Model Room Serial # Year Age Cond Comments Replacement Forest Oak MS Kimball Grand Auditorium (on caster dollies) Unknown 1985 #N/A Poor FWISD Warehouse Baldwin Hamilton Auditorium 223809 1953 #N/A Poor Winter Spinet 363672 1955 #N/A Poor Kawai Upright 381229 1969 #N/A Poor Kimball Studio 550221 1953 62 Poor Yamaha P22 Choir Rm 151 (on dolly) Music Room Portable 23 Music Room Portable 23 Auditorium (not on dolly) FWISD Warehouse FWISD Warehouse Trading New Boston UP118S w/ Full cover, topper & dolly No Replacement T166979 1995 20 Fair Kimball Studio Choir Room D25797 1956 59 Poor Baldwin R Auditorium 115274 1935 80 Poor 40 School Glencrest 6th Grade Center Handley MS FWISD Warehouse Trade FWISD Warehouse FWISD Warehouse 2015 Package Price $7,600 $7,749 Retail Trade Net Cost $0 $7,749 $0 $0 $0 $0 New Boston UP118s New Boston UP118s No Replacement $7,600 $6,795 $0 $6,795 $7,600 $6,795 ($250) $6,545 $0 $0 $0 $0 New Boston UP118s w/ full cover & topper New Boston UP118s New Boston UP118s w/ full cover & topper $7,600 $7,749 ($800) $6,949 $7,600 $6,795 $0 $6,795 $7,600 $7,749 $0 $7,749 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) Brand Model Room Serial # Year Age Cond Comments Replacement William Monnig MS Winter Studio Classroom 427452 1973 42 Poor Yamaha P22 Portable 16 T174619 1995 20 Fair Yamaha P22 Choir Room Unknown N/A N/A Fair Baldwin R Auditorium 120996 1927 88 Poor FWISD Warehouse FWISD Warehouse FWISD Warehouse Salvage Boston UP118 Choir B172383 2011 4 Excellent Keep Boston UP118 Auditorium B172151 2011 4 Excellent Keep Kimball Grand Auditorium 526628 1959 56 Poor Salvage New Boston UP118s No Replacement, water damaged New Boston UP118S New Boston UP132E w/ full cover & topper No Replacement New Topper Move to practice room - New Topper New Boston UP132E w/ full cover and topper No Piano - Band Hall - - - - No Piano - Practice Rooms - - - - 41 School Jean McClung MS Move Piano Move Yamaha P22 from Daggett Montessori Moved Boston Move Piano UP118s B172161 from Auditorium 2015 Package Price $7,600 $6,795 Retail Trade Net Cost $0 $6,795 $0 $0 $0 $0 $7,600 $6,795 $0 $6,795 $15,400 $14,159 $0 $14,159 $0 $290 $0 $290 $0 $290 $0 $290 $15,400 $14,159 $0 $14,159 $0 $0 $0 $0 $0 $0 $0 $0 Year 5 Year 4 Year 3 Fort Worth Independent School District - 5 Year Replacement Plan September 16, 2015 Year 2 Completed *Grand Piano are in Ebony Polish finish. Prices subject to change at any time. **Delivery price includes delivery, 2 tunings, & landed quality. Discount applies only to multiple piano deliveries/orders. ($250 Upright delivery, $350 Grand delivery, Tunings $175 each) 42 School Brand Model Room Serial # Year Age Cond Comments Kirkpatrick MS Kawai CX-4 Room 133 A2345 1988 27 Poor New Piano N/A Auditorium N/A N/A N/A N/A No Piano N/A Auditorium N/A N/A N/A N/A Yamaha P22 1993 22 Fair Mason & Hamlin A 1960 55 Poor Yamaha P22 1992 23 Fair New Boston UP118s New Boston New Piano UP118s w/ full cover & topper New Boston New Piano UP118s w/ full cover & topper New Boston Trading UP118s Piano needs Boston UP118s w/ major repairs full cover & - Salvage topper Trading Boston UP118s McLean 6th Grade Center Meacham MS Portable - Choir 181672 Room Auditorium Unknown Room 102 Choir Unknown Salvage Replacement 2015 Package Price $7,600 $6,795 Retail Trade Net Cost $0 $6,795 $7,600 $7,749 $0 $7,749 $7,600 $7,749 $0 $7,749 $7,600 $6,795 ($800) $5,995 $7,600 $7,459 ($850) $6,609 $7,600 $6,795 ($900) $5,895 $497,222 Fort Worth Independent School District Phase III Replacement Plan Brand Model Room Serial # Year Age Cond Comments Replacement Leonard MS N/A N/A Choir Room N/A N/A N/A c N/A Mason & Hamlin A Auditorium Unknown 1960 55 Poor Salvage Locks UP132 Auditorium N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Yamaha Yamaha Yamaha P22 P22 P22 Auditorium Auditorium Portable Choir Room 169185 103666 209484 1993 1987 1995 22 28 20 Fair Fair Fair Add Dolly for Auditorium Trading Trading Trading Boston UP118 Boston UP132E w/ full cover & topper Lock for UP132E Mason & Hamlin A Auditorium 64600 1958 57 Poor Salvage Locks UP132 Auditorium N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Kimball Console Band Room 550216 1953 62 Poor Add Dolly for Auditorium Salvage No pianos N/A N/A N/A N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Everett Yamaha N/A Studio P22 N/A Room 101 - Choir Room 103 N/A 118558 232710 N/A 1960 1998 N/A 55 17 N/A Poor Fair Dolly for Auditorium N/A Salvage Trading Baldwin R Auditorium 134377 1947 68 Poor Salvage Locks UP132 Auditorium N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Add Dolly for Auditorium 43 School McLean 7th & 8th Center Meadowbrook MS Morningside MS Dolly for Up132 No Replacement No Replacement Boston UP118s Boston UP132E w/ full cover & topper Lock for UP132E Dolly for Up132 No Replacement Boston UP118s w/ full cover & topper Dolly for UP118S Boston UP118s Boston UP118s No Replacement Boston UP132E w/ full cover & topper Lock for UP132E Dolly for Up132 School Brand Model Room Serial # Year Age Cond Comments Replacement Riverside MS Everett Studio Classroom Unknown 1960 55 Poor Boston UP118s N/A N/A Accessory N/A N/A N/A N/A Salvage Dolly for Auditorium Baldwin R Auditorium 144015 1950 65 Poor Salvage N/A N/A Music Room - Portable N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Dolly for Auditorium N/A N/A Auditorium N/A N/A N/A N/A N/A Baldwin R Auditorium 13008 1902 113 Poor Salvage Locks UP132 Auditorium N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Yamaha Unknown P22 Grand Choir - Portable Auditorium Unknown Unknown 1992 1950 23 65 Poor Poor Add Dolly for Auditorium Salvage Salvage Mason & Hamlin A 230 - Howell 64004 1957 58 Poor Salvage No Replacement Yamaha P22 230 - Howell 186698 1996 19 Fair Trading N/A N/A Auditorium N/A N/A N/A N/A N/A Locks UP132 Auditorium N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Yamaha P22 Classroom 275115 1995 20 Fair N/A N/A Accessory N/A N/A N/A N/A Add Dolly for Auditorium Trading Dolly for Auditorium Boston UP118s Boston UP132E w/ full cover & topper Lock for UP132E Yamaha P22 Auditorium Unknown 1995 20 Fair Trading Boston UP118s w/ full cover & topper Mason & Hamlin A Choral Room 66462 1955 60 Poor Salvage Boston UP118s Yamaha P22 Percussion Room N/A N/A N/A N/A N/A N/A N/A Auditorium N/A N/A N/A N/A N/A Locks UP132 Auditorium N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Add Dolly for Auditorium No Replacement Boston UP132E w/ full cover & topper Lock for UP132E Mason & Hamlin A Auditorium 64608 1958 57 Fair Salvage Locks UP132 Auditorium N/A N/A N/A N/A Add Rosemont 6th Grade Rosemont 7th & 8th Stripling MS 44 Wedgwood 6th Grade Wedgwood MS William James MS Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP132E w/ full cover & topper Lock for UP132E Dolly for Up132 Boston UP118s No Replacement Dolly for UP118S Boston UP118s Dolly for UP118S Dolly for Up132 Boston UP132E w/ full cover & topper Lock for UP132E William James MS School A.M. Pate ES Administration Building Alice Carlson Applied Learning Academy Alice Contreras ES 45 Atwood McDonald Benbrook ES Bill Elliott ES Bonnie Brae ES Brand Model Room Serial # Year Age Cond Comments Dolly for Auditorium N/A N/A Dolly for Auditorium N/A N/A Accessory N/A N/A N/A N/A N/A N/A N/A N/A Choir Room Music Room N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A N/A Auditorium N/A N/A N/A N/A N/A Yamaha P22 Snack Bar 176033 0 2015 Fair TBD N/A N/A Snack Bar N/A N/A N/A N/a Dolly for Admin Bldg Piano Yamaha P22 Music Room 10 162457 1992 23 Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha GH1 Auditorium 5030879 1992 23 Fair Trading N/A N/A Music Room N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Dolly for Auditorium N/A N/A Auditorium N/A N/A N/A N/A N/A George Steck Studio Classroom 186327 1966 49 Poor N/A N/A Accessory N/A N/A N/A N/A Salvage Dolly for Auditorium No Piano N/A Audtitorium N/A N/A N/A N/A N/A Gulbransen Studio Music Room 388514 1948 67 Poor N/A N/A Accessory N/A N/A N/A N/A Salvage Dolly for Auditorium N/A N/A Auditorium N/A N/A N/A N/A N/A N/A N/A Music Room N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Dolly for Auditorium N/A N/A Auditorium N/A N/A N/A N/A N/A N/A N/A Music Room N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Dolly for Auditorium Trading Dolly for Auditorium Replacement Dolly for Up132 Boston UP118s Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118S w/ full cover & topper Dolly for UP118S Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Dolly for UP118S Bonnie Brae ES School Bruce Shulkey ES Burton Hill ES Caroll Peak ES Carter Park 46 Cesar Chavez Christine C Moss ES Clarke ES Clifford Davis ES Brand Model Room Serial # Year Age Cond Comments N/A N/A Auditorium N/A N/A N/A N/A N/A No Piano N/A Music Room N/A N/A N/A N/A N/A Story & Clark Console Auditorium 406648 1966 49 Fair Trading N/A N/A Accessory N/A N/A N/A N/A N/A N/A Music Room N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A No Pianos N/A Auditorium N/A N/A N/A N/A N/A Kimball 4645 Cafetorium T75463 1985 30 Fair Salvage N/A N/A Accessory N/A N/A N/A N/A N/A N/A N/A N/A Music Room Music Room N/A N/A N/A N/A N/A N/A N/A N/A Dolly for Auditorium N/A N/A Yamaha P22 Auditorium T167026 1993 22 Fair Trading N/A N/A Accessory N/A N/A N/A N/A Yamaha P22 Music Room T275330 2002 13 Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha P22 Auditorium T274394 2001 14 Fair Trading N/A N/A Music Room N/A N/A N/A N/A N/A Everett Studio Auditorium 114159 1960 55 Poor Salvage N/A N/A Accessory N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Wurlitzer Console Auditorium 776359 1962 53 Poor Salvage Yamaha Yamaha P22 P22 Music Room Music Room U152964 T282247 1982 2002 33 13 Fair Fair N/A N/A Accessory N/A N/A N/A N/A Trading Trading Dolly for Auditorium Yamaha P22 Auditorium T282245 2002 13 Fair Dolly for Auditorium N/A Dolly for Auditorium Dolly for Auditorium Trading Dolly for Auditorium Dolly for Auditorium Dolly for Auditorium Trading Replacement Boston UP118s w/ full cover & topper Boston UP118s Boston UP118s w/ full cover & topper Dolly for UP118S Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s w/ full cover & topper Dolly for UP118S Boston UP118s Boston UP118s Boston UP118s w/ full cover & topper Dolly for UP118S Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Boston UP118s w/ full cover & topper Dolly for UP118S Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Boston UP118s Dolly for UP118S Boston UP118s w/ full cover & topper School Brand Model Room Serial # Year Age Cond Comments Replacement Como ES Kimball Console Music Room 442509 1952 63 Poor Boston UP118s N/A N/A Accessory N/A N/A N/A N/A Salvage Dolly for Auditorium Kawai UST-7 Auditorium Uknown 1991 24 Fair Salvage N/A N/A Music Room N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Dolly for Auditorium N/A N/A Auditorium N/A N/A N/A N/A N/A Boston UP118s w/ full cover & topper N/A N/A Accessory N/A N/A N/A N/A Dolly for Auditorium Dolly for UP118S N/A Auditorium N/A N/A N/A N/A N/A N/A Music Room N/A N/A N/A N/A N/A Boston UP118s w/ full cover & topper Boston UP118s Daggett ES David Sellars ES Dolly for UP118S Boston UP118s w/ full cover & topper Boston UP118s Dolly for UP118S Phase IV Replacement Plan 47 School Brand Model Room Serial # Year Age Cond Comments Replacement De Zavala ES N/A Dietmann N/A Studio Music Room Auditorium N/A Unknown N/A 1950 N/A 65 N/A Poor Boston UP118s Boston UP118s N/A N/A Accessory N/A N/A N/A N/A Baldwin Hamilton Music Room 155318 1953 62 Poor N/A N/A Accessory N/A N/A N/A N/A Yamaha Yamaha P22 P22 Auditorium Auditorium 273129 294138 2001 2003 14 12 Fair Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha Gulbransen Everett P22 Studio Studio Classroom Music Room Auditorium 294761 399572 119480 2003 1950 1955 12 65 60 Fair Poor Poor N/A N/A Accessory N/A N/A N/A N/A Kimball Kimball Locked Studio Studio N/A Auditorium Auditorium Music Room D85072 D73636 N/A 1955 1955 N/A 60 60 N/A Poor Poor N/A N/A Salvage Dolly for Auditorium Salvage Dolly for Auditorium Trading Trading Dolly for Auditorium Trading Salvage Salvage Dolly for Auditorium Salvage Salvage N/A Diamond Hill ES Dolores Huerta ES East Handley ES Eastern Hills ES Dolly Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Boston UP118s Dolly No Replacement No Replacement Boston UP118s Eastern Hills ES School Brand Model Room Serial # Year Age Cond N/A N/A Accessory N/A N/A N/A N/A Locked N/A Everett N/A N/A Console Auditorium Music Room Auditorium N/A N/A Unknown N/A N/A 1960 N/A N/A 55 N/A N/A Poor N/A N/A Accessory N/A N/A N/A N/A N/A N/A Music Room N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Gulbransen Everett N/A Studio Studio Auditorium Music Room Music Room N/A Unknown 115043 N/A 1930 1960 N/A 85 55 N/A Poor Poor N/A N/A Accessory N/A N/A N/A N/A Yamaha No Piano Everett P22 N/A Studio Auditorium Music Room Auditorium T176861 N/A 115042 1995 N/A 1960 20 N/A 55 Fair N/A Poor N/A N/A Accessory N/A N/A N/A N/A Harlean Beal ES N/A N/A Accessory N/A N/A N/A N/A Hazel Harvey Peace ES Baldwin Yamaha Boston Boston Wyman Hamilton P22 UP118 UP118 WV120 Auditorium Music Room Classroom Office Classroom Unknown T149824 B169979 B170192 610202879 1953 1991 2011 2011 1950 62 24 4 4 65 Poor Fair Excellent Excellent Fair Helbing ES N/A N/A Accessory N/A N/A N/A N/A Howell ES N/A Yamaha Gulbransen N/A P22 Studio Auditorium Music Room Auditorium N/A 147985 388541 N/A 1994 1930 N/A 21 85 N/A Fair Poor N/A N/A Accessory N/A N/A N/A N/A N/A N/A N/A N/A Music Room Music Room N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A N/A Auditorium N/A N/A N/A N/A Edward Brisco ES Ellis Primary Glen Park ES Greenbriar ES 48 Hubbard Heights ES Comments Dolly for Auditorium N/A N/A Salvage Dolly for Auditorium N/A Dolly for Auditorium N/A Salvage Salvage Dolly for Auditorium Trading N/A Salvage Dolly for Auditorium Dolly for Auditorium Salvage Trading Keep Keep Salvage Dolly for Auditorium N/A Trading Salvage Dolly for Auditorium N/A N/A Dolly for Auditorium N/A Replacement Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s Boston UP118s No Replacement Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Dolly Boston UP118s Boston UP118s Keep Keep No Replacement Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s School Brand Model Room Serial # Year Age Cond Comments Replacement I.M. Terrell ES Yamaha GP1 Auditorium 5788090 1998 17 Poor Boston UP118s N/A N/A Accessory N/A N/A N/A N/A Yamaha George Steck P22 Studio Classroom Auditorium 223265 186374 1997 1966 18 49 Fair Poor N/A N/A Accessory N/A N/A N/A N/A George Steck N/A Yamaha Boston Studio N/A P22 UP118 Auditorium Music Room Auditorium Classroom 186365 N/A 254153 B172152 1966 N/A 1991 2011 49 N/A 24 4 Poor N/A Fair Excellent N/A N/A Accessory N/A N/A N/A N/A Boston Gulbransen Chickering UP118 Studio Grand Auditorium Classroom Auditorium B172150 278751 Unknown 2011 1930 1950 4 85 65 Excellent Poor Poor N/A N/A Accessory N/A N/A N/A N/A Yamaha P22 Classroom 225265 2003 12 Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha Wurlitzer Gulbransen P22 Spinet Studio Auditorium Music Room Auditorium 225240 227189 399317 2003 1960 1930 12 55 85 Fair Poor Poor N/A N/A Accessory N/A N/A N/A N/A Grand Spinet Auditorium 43725 1925 90 Poor N/A N/A Accessory N/A N/A N/A N/A Yamaha N/A Baldwin WX-1 N/A Hamilton Classroom Music Room Auditorium 4492461 N/A Unknown 1988 1953 1953 27 62 62 Poor N/A Poor N/A N/A Accessory N/A N/A N/A N/A N/A Gulbransen N/A Studio Music Room Auditorium N/A 888544 N/A 1930 N/A 85 N/A Poor N/A N/A Accessory N/A N/A N/A N/A Kimball Studio Music Room 550228 1953 62 Poor Salvage Dolly for Auditorium Trading Salvage Dolly for Auditorium Salvage N/A Trading Keep Dolly for Auditorium Keep Salvage Salvage Dolly for Auditorium Trading Dolly for Auditorium Trading Salvage Salvage Dolly for Auditorium Salvage Dolly for Auditorium Salvage N/A Salvage Dolly for Auditorium N/A Salvage Dolly for Auditorium Salvage J.T. Stevens ES John T White ES Lilly Clayton ES Lowery Rd ES 49 Luella Merrett ES Manuel Jara ES Mary Louise Phillips ES Maude Logan ES Maudrie Walton ES Dolly Boston UP118s Boston UP118s Dolly No Replacement Boston UP118s No Replacement No Replacement Dolly No Replacement Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Maudrie Walton ES School McRae ES Meadowbrook ES Mendoza ES 50 MH Moore ES Mitchell Blvd ES ML Kirkpatrick ES Morningside ES Nash Elementary Brand Model Room Serial # Year Age Cond N/A N/A Accessory N/A N/A N/A N/A Everett N/A Studio N/A Auditorium Music Room 115048 N/A 1960 N/A 55 N/A Poor N/A N/A N/A Accessory N/A N/A N/A N/A Comments Dolly for Auditorium Salvage N/A Dolly for Auditorium N/A N/A Cafetorium N/A N/A N/A N/A N/A N/A N/A Baldwin N/A N/A Hamilton Auditorium Music Room Auditorium N/A N/A 190714 N/A N/A 1960 N/A N/A 55 N/A N/A Poor N/A N/A Accessory N/A N/A N/A N/A George Steck Yamaha Studio WX-1 Classroom Classroom 184650 4485585 1966 1987 49 28 Poor Poor N/A N/A Accessory N/A N/A N/A N/A Kimball Everett Studio Studio Auditorium Auditorium 413020 115077 1951 1960 64 55 Poor Poor N/A N/A Accessory N/A N/A N/A N/A Everett Yamaha N/A Kimball Studio P22 N/A Studio Auditorium Classroom Music Room Auditorium 114115 T202810 Unknown Unknown 1960 1995 1950 1950 55 20 65 65 Poor Fair Poor Poor N/A N/A Accessory N/A N/A N/A N/A George Steck N/A Studio N/A Portable building 2 Auditorium N/A N/A 1966 N/A 49 N/A Poor N/A N/A N/A Accessory N/A N/A N/A N/A N/A N/A Music N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A George Steck N/A N/A Studio N/A N/A Auditorium Classroom Auditorium 179998 N/A N/A 1966 N/A N/A 49 N/A N/A Poor Digital Digital N/A N/A Salvage Dolly for Auditorium Salvage Salvage Dolly for Auditorium Salvage Salvage Dolly for Auditorium Salvage Trading Salvage Salvage Dolly for Auditorium Salvage N/A Dolly for Auditorium N/A Dolly for Auditorium Salvage Keep Keep Replacement Dolly Boston UP118s Boston UP118s Dolly Move Yamaha P22 #147903 from Trimble Tech here (1991, no serial no.) Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s No Replacement Dolly Boston UP118s Boston UP118s Dolly No Replacement Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s Boston UP118s Boston UP118s Nash Elementary School North Hi Mount ES Oakhurst ES Oaklawn ES Brand Model Room Serial # Year Age Cond N/A N/A Accessory N/A N/A N/A N/A N/A N/A Auditorium N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A Yamaha P22 N/A Kimball Comments Replacement Dolly for Auditorium N/A Dolly for Auditorium Boston UP118s Dolly Dolly T181397 1995 20 Fair Trading Boston UP118s N/A N/A Outside Music Pre-Fab Bldg Music Room Auditorium N/A Unknown N/A 1954 N/A 61 N/A Poor Boston UP118s Boston UP118s N/A N/A Accessory N/A N/A N/A N/A N/A N/A Music Room N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A N/A Auditorium N/A N/A N/A N/A N/A Salvage Dolly for Auditorium N/A Dolly for Auditorium N/A Comments Replacement Dolly Boston UP118s Dolly Boston UP118s Phase V Replacement Plan School 51 Southwest HS Richard Wilson ES Ridglea ES Riverside Applied Learning Center Rosemont ES Brand Model Room Serial # Year Age Cond Kawai KG-2C Auditorium 651460 1990 25 Fair N/A N/A Accessory N/A N/A N/A N/A N/A N/A N/A N/A Music Room Auditorium N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Baldwin N/A Hamilton Music Room Auditorium N/A 156007 N/A 1954 N/A 61 N/A Poor N/A N/A Accessory N/A N/A N/A N/A N/A Kimball N/A 45 Music Room Auditorium N/A 550223 N/A 1953 N/A 62 N/A Poor N/A N/A Accessory N/A N/A N/A N/A Boston UP118 Music Room B173909 2011 4 Excellent N/A N/A Accessory N/A N/A N/A N/A Boston UP118 Auditorium B173910 2011 4 Excellent Boston GP215 w/ full quilted breakaway cover Dolly for Choir GP215 N/A N/A Dolly for Auditorium N/A Salvage Dolly for Auditorium N/A Salvage Dolly for Auditorium Keep Dolly for Auditorium Keep Dolly w/ 1 Locking Casters Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly No Replacement Dolly No Replacement School Brand Model S.S. Dillow ES Kimball Studio N/A N/A N/A N/A Baldwin Sagamore Hill ES Sam Rosen ES Seminary Hills Park ES South Hi Mount ES 52 South Hills ES Springdale ES Sunrise McMillan ES T.A. Sims ES Tanglewood ES Room Serial # Year Age Cond Comments Replacement 550219 1953 62 Poor Boston UP118s Accessory N/A N/A N/A N/A N/A N/A Hamilton Auditorium Music Room Auditorium N/A N/A 223823 N/A N/A 1965 N/A N/A 50 N/A N/A Poor N/A N/A Accessory N/A N/A N/A N/A N/A Yamaha N/A P22 Music Room Auditorium N/A 174670 N/A 1993 N/A 22 N/A Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha P22 Auditorium 295403 2003 12 Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha George Steck P22 Studio Music Room Auditorium 295406 184671 2003 1966 12 49 Fair Poor N/A N/A Accessory N/A N/A N/A N/A Yamaha N/A N/A Kimball P22 N/A N/A Studio Auditorium Music Room Music Room Auditorium T162423 N/A N/A 550210 1992 N/A N/A 1953 23 N/A N/A 62 Fair N/A N/A Poor N/A N/A Accessory N/A N/A N/A N/A Gulbransen Studio Music Room 388610 1938 77 Poor N/A N/A Accessory N/A N/A N/A N/A N/A N/A N/A N/A Auditorium Music Room N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Accessory N/A N/A N/A N/A N/A Yamaha N/A P22 Auditorium Music Room N/A T114454 N/A 1988 N/A 27 N/A Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha Wurlitzer P22 Studio Cafeteria Music Room T123025 711869 1988 1962 27 53 Fair Poor N/A N/A Accessory N/A N/A N/A N/A Salvage Dolly for Auditorium N/A N/A Salvage Dolly for Auditorium N/A Trading Dolly for Auditorium Trading Dolly for Auditorium Trading Salvage Dolly for Auditorium Trading N/A N/A Salvage Dolly for Auditorium Salvage Dolly for Auditorium N/A N/A Dolly for Auditorium N/A Trading Dolly for Auditorium Trading Salvage Dolly for Auditorium Music Room Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s No Replacement Dolly Boston UP118s Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Tanglewood ES School Brand Model Room Serial # Year Age Cond Comments Replacement Turner ES Yamaha N/A U1 N/A Auditorium Music Room 1994629 N/A 1996 N/A 19 N/A Fair N/A Boston UP118s Boston UP118s N/A N/A Accessory N/A N/A N/A N/A Baldwin Kimball Everett N/A Studio Studio Auditorium Classroom Auditorium 139978 B45632 Unknown 1948 1950 1960 67 65 55 Poor Poor Poor N/A N/A Accessory N/A N/A N/A N/A Kimball Studio Classroom 556210 1953 62 Fair N/A N/A Accessory N/A N/A N/A N/A N/A Wurlitzer N/A Console Audtitorium Classroom N/A 682459 N/A 1962 N/A 53 N/A Poor N/A N/A Accessory N/A N/A N/A N/A Wurlitzer Kimball T5 Studio Auditorium Music Room 382488 N/A 1962 1953 53 62 Poor Poor N/A N/A Accessory N/A N/A N/A N/A N/A Wurlitzer N/A Studio Auditorium Music Room N/A 676812 N/A 1962 N/A 53 N/A Poor N/A N/A Accessory N/A N/A N/A N/A Wurlitzer N/A Yamaha Studio N/A P22 Auditorium Music Room Auditorium 676710 N/A 184013 1962 N/A 1995 #N/A N/A #N/A Poor N/A Fair N/A N/A Accessory N/A N/A N/A N/A Kimball Console Classroom T18696 1960 #N/A Poor N/A N/A Accessory N/A N/A N/A N/A Kimball Baldwin Console Hamilton Auditorium Auditorium T18626 170240 1960 1956 #N/A #N/A Poor Poor N/A N/A Accessory N/A N/A N/A N/A Yamaha N/A P22 N/A Classroom Music Room T137650 N/A 1991 N/A #N/A N/A Fair N/A N/A N/A Accessory N/A N/A N/A N/A Trading N/A Dolly for Auditorium Salvage Salvage Salvage Dolly for Auditorium Salvage Dolly for Auditorium N/A Salvage Dolly for Auditorium Salvage Salvage Dolly for Auditorium N/A Salvage Dolly for Auditorium Salvage N/A Trading Dolly for Auditorium Salvage Dolly for Auditorium Salvage Salvage Dolly for Auditorium Trading N/A Dolly for Auditorium Van Zandt Guinn ES Versia Williams ES W. M. Green ES Washington Heights ES 53 Waverly ES West Handley ES West Park ES Westcliff ES Westcreek ES Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Dolly Westcreek ES School Brand Model Room Serial # Year Age Cond Comments Replacement Western Hills ES N/A Everett N/A 12E Auditorium Music Room N/A 183387 N/A 1960 N/A #N/A N/A Poor Boston UP118s Boston UP118s N/A N/A Accessory N/A N/A N/A N/A N/A Yamaha N/A P22 Auditorium Music Room N/A 255811 N/A 1999 N/A #N/A N/A Fair N/A N/A Accessory N/A N/A N/A N/A Yamaha Everett Everett N/A P22 Studio Studio N/A Auditorium Classroom Auditorium Music Room 254182 352119 352110 N/A 1999 1960 1960 N/A #N/A #N/A #N/A N/A Fair Poor Poor N/A N/A N/A Accessory N/A N/A N/A N/A N/A N/A Auditorium N/A N/A N/A N/A N/A Salvage Dolly for Auditorium N/A Trading Dolly for Auditorium Trading Salvage Salvage N/A Dolly for Auditorium N/A Western Hills Primary Woodway ES Worth Heights ES Dolly Boston UP118s Boston UP118s Dolly Boston UP118s Boston UP118s Boston UP118s Boston UP118s Dolly Boston UP118s 54 Form Version 2015-07-09 CONSENT AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE CONTRACTS RELATED TO THE 2015-2016 ADULT EDUCATION PROGRAM BACKGROUND: The Fort Worth ISD Office of Adult Education (FWISD OAE), in conjunction with the Tarrant County Adult Education and Literacy Consortium (TCAELC), was awarded a grant from the Texas Workforce Commission (TWC) in response to TWC RFP 320-14-10 to execute Adult Education and Literacy programs as prescribed by the Adult Education and Family Literacy Act (AEFLA) and the Workforce Investment and Opportunity Act (WIOA). This grant was awarded with the understanding that member of the Consortium would serve as sub-recipients to provide the agreed upon services. Our current sub-recipient providers are Tarrant County College District (TCCD), Arlington ISD (AISD), Birdville ISD (BISD) and The Learning Center of North Texas. They are each awarded funds to provide Adult Education services. The contracts between the FWISD, as the fiduciary agent, and the subcontractors, as contracted service providers, must be completed annually. Each contract outlines the funds to be used and the number of students the sub-recipient is agreeing to serve. STRATEGIC GOAL: 3-Enhance Family and Community Engagement ALTERNATIVES: 1. Approve Contracts Related to the 2015-2016 Adult Education Program 2. Decline to Approve Contracts Related to the 2015-2016 Adult Education Program 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Contracts Related to the 2015-2016 Adult Education Program 55 Form Version 2015-07-09 FUNDING SOURCE Additional Details Grant 220-11-6299-001-569-24-602-000000-16F02 - $585,156 381-11-6299-001-566-24-602-000000-16S85 - $241,191 382-11-6299-001-609-24-600-000000-16S38 - $240,138 220-11-6299-001-569-24-604-000000-16120 - $210,934 220-13-6299-0PD-569-24-602-000000-16F02 - $13,789 COST: $1,291,208.00 VENDOR: Tarrant County College District (TCCD) Birdville ISD (BISD) Arlington ISD (AISD) The Learning Center of North Texas PURCHASING MECHANISM Interlocal Agreement Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Adult Education Location Throught Tarrant County RATIONALE: The attached contracts are for specific services outlined in the grant response and are necessary for the successful execution of the TWC grant we have accepted. 56 INFORMATION SOURCE: Sherry Breed Edward Spears 57 Arlington ISD Contract 58 59 60 61 62 63 64 65 Birdville ISD Contract 66 67 68 69 70 71 72 73 TCCD Contract 74 It is hereby agreed by and between the Fort Worth Independent School District (FWISD), a political subdivision of the State of Texas and a legally constituted Independent School District located within Fort Worth, Tarrant County, Texas (hereinafter referred to as “District”) on behalf of the Tarrant County Adult Education and Literacy Consortium, and Tarrant County College District (TCCD) to execute Adult Education and Literacy programs funded under Texas Workforce Commission (TWC) RFP 320-14-10 as prescribed by the Adult Education and Family Literacy Act (AEFLA). Services: Adult Basic Education (ABE), Adult Secondary Education (ASE), and English Language Acquisition (ELA) services will be provided by TCCD as part of the Tarrant County Adult Education and Literacy Consortium (TCAELC). The District will serve as the designated financial agent for the TCAELC. TCCD acknowledges that they are expected to comply with all federal, state, and local statutes and regulations including, but not limited to, Federal anti-discrimination laws, the Workforce Investment and Opportunity Act (WIOA), Federal Performance Measures, Texas Workforce Commission (TWC) Adult Education Rule 805, TWC grant requirements, and FWISD Office of Adult Education (OAE) Standard Operating Procedures (SOP). TCCD acknowledges that they will submit to monitoring, evaluations, and audits of all records, sites, and services provided. These evaluations and audits may be conducted by representatives of the granting agency or the FWISD OAE. TCCD will provide: instructional data and expenditure reporting on a MONTHLY basis as outlined in the FWISD OAE Standard Operating Procedures (SOP) to include invoices of cost reimbursement on a monthly basis; aforementioned services in neighborhood sites including campus and community agencies; qualified and experienced instructional and support personnel as applicable to the program and within budgetary limits; course registration, administration and evaluation; 75 permanent record of students' participation in the course. This record will be available at the students' request; a signed "Release of Information" form from each student authorizing the release of information; compliance to all Personally Identifiable Information (PII) procedures as outlined by the FWISD OAE; distribution of a TCAELC TCCD Certificate of Completion; student recruitment efforts in concert with TCAELC as well as communitybased and social service organizations; students with flexible entry into the program beyond the initial starting date based on calendar enrollment dates and space availability and with guidance from the TCCD; administrative services such as maintaining normal accounting records of TCCD's incurred expenditures respective to this program within appropriate guidelines; computer hardware and software, audio visual equipment and related items used in the instructional process. As the fiscal agent for TCAELC, the District acknowledges that through the FWISD OAE it is expected to comply with all federal, state, and local statutes and regulations including, but not limited to, Federal anti-discrimination laws, the Workforce Investment and Opportunity Act (WIOA), Federal Performance Measures, Texas Workforce Commission (TWC) Adult Education Rule 805, and TWC grant requirements. The District through the FWISD OAE will provide: grant administration services, such as maintaining normal accounting records of expenditures incurred respective to this provider’s program within appropriate guidelines; student recruitment efforts in concert with TCAELC and the provider, as well as community-based and social service organizations; 76 regular program and financial reporting to provider as a partner in the TCAELC;. course registration in TEAMS, administration and evaluation support and assistance; and a TCAELC certificate of completion for distribution through the provider for each student upon successful completion of the program. Term: The period of performance under this Agreement will be from July 1 2015 to June 30 2016 unless terminated at an earlier date as provided herein or extended by amendment to this Agreement Compensation: As the fiscal agent, the District will reimburse TCCD up to $217,281 in AEFLA Federal Program funds for services provided for a maximum of 620 qualified students. As the fiscal agent, the District will reimburse TCCD up to $43,528 in AEFLA State Program funds for services provided for a maximum of 620 qualified students. As the fiscal agent, the District will reimburse TCCD up to $80,191 in TANF Federal and State funds for services provided for a maximum of 620 qualified students. Funds will be disbursed only after the District has received grant funds from TWC and in the cadence specified by the grant. TCCD will serve a maximum of 620 students utilizing all funds combined not 620 students per fund allocation. 77 OBJECT OF EXPENSE (OOE) COST CATEGORIES AEFLA Federal AEFLA State TANF Federal & State EL CIVICS TOTAL Professional Development ADMINISTRATIVE COSTS Payroll Costs $00000 $00000 Professional and Contracted Services Supplies and Materials $00000 $00000 $00000 Capital Outlay Other Operating Expenses $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 Indirect Costs $00000 $00000 $00000 $00000 $00000 Sub-Total Administrative Costs $00000 $00000 $00000 $00000 $00000 $217,281 $43,528 $80,191 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 $00000 Capital Outlay $00000 $00000 $00000 $00000 $00000 $00000 Other Operating Expenses $00000 $00000 $00000 $00000 $00000 $00000 Indirect Costs (see instructions) $00000 $00000 $00000 $00000 $00000 $00000 $217,281 $43,528 $80,191 $00000 $00000 $00000 $217,281 $43,528 $80,191 $00000 $00000 $00000 PROGRAM SERVICES COSTS Payroll Costs Professional and Contracted Services Supplies and Materials Sub-Total Program Services Costs TOTAL GRANT FUNDS REQUESTED 78 $00000 $00000 Designated Administrative Contacts: The FWISD OAE will serve as the administrative contact for the FWISD and the TCAELC. Their contact information is: Fort Worth ISD Office of Adult Education Edward L. Spears, II 5701 Meadowbrook Drive Building #1 Fort Worth, TX 76112 817-468-7960 Dr. Larry Anderson will serve as the administrative contact for TCCD. Their contact information is: Dr. Larry Anderson 5901 Fitzhugh Ave. Fort Worth, Tx 76119 817-515-2586 [email protected] Both parties agree to notify the other in writing within 72 hours of any change in their contact information. Termination: The Agreement may be terminated by either party without cause upon delivery of a written 30 day termination notice. Immediate termination will occur upon receipt of written notice delivered to the other party, should a party breach the agreement in a manner dangerous to the health or safety of persons at said location where instruction is to be conducted. 79 Amendments: This agreement can only be amended in writing through the process outlined in the FWISD OAE SOP and upon the signatures of all related parties to any such amendments. Any reallocation of funds greater than 25% will require an amendment. Any unbudgeted activities to be added will require an amendment. Notices: All notices, consents, approvals, requests, or other communications provided for or permitted to be given under any of the provisions of this Agreement shall be in writing and shall be deemed to have been duly given or served when delivered by personal delivery or when deposited in the U.S. mail by registered or certified mail , return receipt requested, postage prepaid and addressed as follows: (1) Fort Worth Independent School District, Office of Adult Education Attn.: Edward Spear 5701 Meadowbrook Drive, Bldg. 1 Fort Worth, Texas 76112 (2) With Copies to: Fort Worth Independent School District Office of Legal Services Attn: Chief Legal Counsel 100 N. University Dr., Ste. SW 172 Fort Worth, Texas 76107 (3) To Provider: Tarrant County College Company Name: Tarrant County College District Name of Contact: Dr. Larry Anderson Address: 5901 Fitzhugh Ave. Fort Worth, Tx 76119 80 IN WITNESS WHEREOF, the Board of Education of the Fort Worth Independent School District and the Tarrant County College District, acting by their duly authorized representatives, have executed this Agreement to be effective as of the latest date on which it is signed by the authorized representatives of the parties. FOR Tarrant County College District: FOR DISTRICT: Signed: Signed: Name: Name: Erma C. JohnsonHadley Title: Title: Chancellor Date: Date: 81 Learning Center of North Texas Contract 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 Form Version 2014-02-18 CONSENT AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE THE ANNUAL REPORT ON COOPERATIVE FEES PAID BY FORT WORTH INDEPENDENT SCHOOL DISTRICT BACKGROUND: House Bill 273, effective June 16, 2007, requires that school districts disclose the amounts spent on purchasing cooperative fees on an annual basis. Per Texas Education Code §44.0331—Management Fees Under Certain Cooperative Purchasing Contracts: (a) A school district that enters into a purchasing contract valued at $25,000 or more under Section 44.031(a)(5), under Subchapter F, Chapter 271, Local Government Code, or under any other cooperative purchasing program authorized for school districts by law shall document any contract-related fee, including any management fee, and the purpose of each fee under the contract; (b) The amount, purpose, and disposition of any fee described by Subsection (a) must be presented in a written report and submitted annually in an open meeting of the board of trustees of the school district as an agenda item; and (c) The commissioner may audit the written report described by Subsection (b). Added by Acts 2007, 80th Leg., R.S., Ch. 449, § 5, eff. June 16, 2007. The following are agencies in which the District has Interlocal Agreement Contracts; however, the agency does not charge any fees or there were no fees accessed during this report period. City of Fort Worth Coppell ISD - Prospering Pals Dallas County Schools Harris County Department of Education, Choice Facility Partners Houston-Galveston Area Council (HGAC) National Intergovernmental Purchasing Alliance (NIPA) National Joint Powers Alliance (NJPA) Tarrant County Cooperative Purchasing Program Texas Comptroller of Public Accounts Texas Industries for the Blind and Handicapped (TIBH) Texas Political Subdivisions The Cooperative Purchasing Network (TCPN) The Purchasing Association of Cooperative Entities (PACE) The Interlocal Purchasing System (TIPS) The Texas Local Government Purchasing Cooperative (Buy Board) University of Texas at Austin Office of Telecommunications Services U.S. Communities Government Purchasing Alliance 100 The report below documents the contract-related fees, management fees and any other fees paid to agencies in which the District has an Interlocal Agreement Contract per Local Government Code 271. All of the District’s Interlocal Agreement Contracts renew annually and fees (if any) are paid from the appropriate fund supporting the purchase. Agency Educational Cooperative Purchasing Network of North Texas (EPCNT) Contract Related Fee Texas Procurement and Support Services (TPASS), Division of the Texas State Comptroller’s Office Region X Education Service Center (ESC) Management Fee $100.00 Other Fees $100.00 Remarks Annual membership fee for cooperative management and administration Annual membership fee for use of contracts $7,000.00 Multi-Regional Annual Cooperative fee for Food/Commodity Processing services Region XI Education Service Center (ESC) $650.00 The Texas Association of School Boards (TASB) $7,000.00 Administrative fee associated with TASB Unemployment Compensation Program Totals $7,000.00 $200.00 101 Basic Contract Fee for Educational Technology services $7,650.00 $14,850.00 Form Version 2014-02-18 STRATEGIC GOAL: Goal 2: Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve the Annual Report on Cooperative Fees paid by the Fort Worth ISD 2. Decline to Approve the Annual Report on Cooperative Fees paid by the Fort Worth ISD 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve the Annual Report on Cooperative Fees paid by the Fort Worth ISD FUNDING SOURCE General Fund Food Service Fund Internal Service Fund 199-41-6239-001-750-99-105-000000 $850 701-35-6299-001-999-99-540-000000 $7,000 753-41-6299-086-750-99-439-000000 $7,000 COST: $14,850 VENDOR: Not Applicable PURCHASING MECHANISM Not Applicable Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Not Applicable 102 RATIONALE: Approval of the cooperative report by the Fort Worth ISD Board is required in order to be incompliance with HB 273 and Texas Education Code 44.0331. The acquisition of goods and services through cooperative purchases enables the District to increase the efficiency of our purchasing and procurement processes. INFORMATION SOURCE: Elsie Schiro Jonathan Bey 103 Form Version 2015-07-09 ACTION AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE AGREEMENT WITH UNIVERSITY UNITED METHODIST CHURCH FOR VISITOR PARKING FOR PASCHAL HIGH SCHOOL BACKGROUND: FWISD is entering into a five year parking agreement with University United Methodist Church (UUMC), 2416 Berry Street, Fort Worth, TX 76110 for visitor parking for Paschal High School. The agreement is for five years from September 1, 2015 to August 31, 2020 for the Monday Friday use of 32 parking spaces during school hours of 7 a.m. – 4 p.m. The use includes the summer months as needed. An annual schedule for calendar items such as SAT exam days can be submitted to UUMC for Saturday use. Additional Saturday use will be considered upon advance notice. Prohibited days include TCU Football home game days. The cost is $10,000 per year for the first five year option period totaling $50,000. Thereafter, if applicable, a 3% increase will be on any subsequent year. Paschal High School has utilized this parking at no charge for many years, but recent resurfacing costs are requiring the church to request funding for its continued use. STRATEGIC GOAL: 2-Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve Agreement with University United Methodist Church for Visitor Parking for Paschal High School 2. Decline to Approve Agreement with University United Methodist Church for Visitor Parking for Paschal High School 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Agreement with University United Methodist Church for Visitor Parking for Paschal High School FUNDING SOURCE Additional Details General Fund 199-51-6266-001-999-99-456-000000 104 Form Version 2015-07-09 COST: $50,000 VENDOR: University United Methodist Church PURCHASING MECHANISM Interlocal Agreement Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS District Operations Paschal High School RATIONALE: Paschal High School has a large student population and visitor parking is needed to accommodate their needs. INFORMATION SOURCE: Art Cavazos 105 PARKING AGREEMENT University United Methodist Church ("UUMC") and The Fort Worth Independent School District ("FWISD") hereby enter into a Parking Agreement (“Agreement”) for the use of surface parking leased by UUMC and located at 2416 W. Berry Street, Fort Worth, Texas 76110 (the “Church Lot”), and agree as follows: 1. Number of Parking Spaces. UUMC will provide the FWISD access to and use of 32 parking spaces per month as described herein in the Church Lot. 2. Applicable Year. For each applicable year, UUMC will provide the 32 parking spaces from the Church Lot from September 1 through August 31 of each applicable year. 3. Dates and times of Use. The parking lot will be leased Monday thru Friday during school hours of 7 am - 4 pm. UUMC will have the ability to use the lot on a school day with a minimum of a three (3) day notice, twice a year so that UUMC can accommodate a large funeral on a weekday. 4. Saturday Use. A yearly schedule for calendar items such as SAT exam days should be submitted by the campus principal to the church’s business administrator on an annual basis for approval. The business administrator will be responsible for sending approval to the campus principal for all dates submitted on the calendar within 2 weeks of the calendar being submitted. The campus principal has the ability to ask for additional Saturdays (after approval of the calendar) provided that there is at least 1 week advance notice. The church must respond within 48 business hours (M-F) to the request. 5. Prohibited Use Days. Church Lot may not be used on TCU Football home game days. 6. Compensation. FWISD will pay UUMC $10,000 per year for the first five year option period described below and thereafter, if applicable, a 3% increase on any subsequent year. 7. Term. Unless otherwise terminated below, this Agreement will remain in effect from September 1, 2015 through August 31, 2020 (or 5 years). 8. Termination and Expiration. Either party may terminate the Agreement upon 180 days written notice for any reason. FWISD may also terminate the Agreement upon 180 days’ notice if FWISD will not or has not received annual appropriation approval in the FWISD’s annual appropriations budget and the Agreement will expire as a matter of law upon the failure of annual appropriations to support the Agreement. I:\04939\0001\MR2144.DOC 106 9. Address for Notices. Notices should be addressed as follows: Fort Worth ISD 100 N. University Dr. Suite SE219 Fort Worth, TX 76107 University United Methodist Church 2416 W. Berry St. Fort Worth, TX 76110 10. Choice of Venue and Law. The parties agree that in the unlikely event of any disagreement leading to litigation concerning this Agreement, such litigation shall be brought in Tarrant County, Texas, and Texas law shall apply. In addition, the prevailing party shall be entitled to reasonable attorneys’ fees if and as allowed under Texas law. However, nothing herein shall constitute a waiver of the FWISD’s immunities if applicable under state law. UNIVERSITY CHURCH UNITED METHODIST FORT WORTH INDEPENDENT SCHOOL DISTRICT By: By: _____________________________ Name, Title Printed Name: Patricia Linares Title: Interim Superintendent______ 2416 W. Berry St. Fort Worth, Texas 76110 I:\04939\0001\MR2144.DOC 100 N. University Dr. Fort Worth, Texas 76107 107 Form Version 2015-01-30 ACTION AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE THE INTERLOCAL AGREEMENT WITH CROWLEY INDEPENDENT SCHOOL DISTRICT FOR THE SERVICES OF THE DISTRICT'S OCCUPATIONAL HEALTH CARE PLAN, THE TRINITY OCCUPATIONAL PROGRAM BACKGROUND: The seventy-ninth Texas legislature authorized self-insured political subdivisions to utilize occupational health care plans. The Fort Worth Independent School District Board of Education approved the creation of an occupational health care plan on March 27, 2007. On December 11, 2007 the Board named Forte, Inc. (now WellComp) as the administrator of the plan. District employees injured on the job began utilizing plan providers on July 1, 2008. During a regularly scheduled meeting on June 10, 2014 the Board named the plan the Trinity Occupational Program (TOP). The TOP engages health care providers who have been identified as successfully returning injured employees to work in an appropriate time frame and setting, while accounting for physical limitations. Case managers work with the injured employee, health care providers and District supervisors in an effort to return injured employees to work with accommodations as necessary. Due to the success of this program, other political entities have shown an interest in the TOP. The Crowley Independent School District has requested to join the Trinity Occupational Program effective October 1, 2015. There are no additional expenses to the District as medical and case management expenses will be paid by CISD. Additionally, CISD will pay the District for use of the Trinity Occupational Program. STRATEGIC GOAL: 2-Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve the Interlocal Agreement with Crowley Independent School District for the services of the District's Occupational Health Care Plan, the Trinity Occupatonal Program 2. Decline to Approve the Interlocal Agreement with Crowley Independent School District for the services of the District's Occupational Health Care Plan, the Trinity Occupatonal Program 3. Remand to staff for further study 108 SUPERINTENDENT’S RECOMMENDATION: Approve the Interlocal Agreement with Crowley Independent School District for the services of the District's Occupational Health Care Plan, the Trinity Occupatonal Program. FUNDING SOURCE Additional Details No Cost Not Applicable COST: Not Applicable VENDOR: Not Applicable. PURCHASING MECHANISM Not a purchase Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Not Applicable RATIONALE: Permitting Crowley Independent School District to join the Trinity Occupational Program will offset plan expenses to the District. 109 INFORMATION SOURCE: Elsie Schiro Max Ates Charles Richardson 110 111 112 113 Form Version 2015-07-09 ACTION AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE CREATION OF A SPECIAL COMMITTEE TO HELP IN THE DEVELOPMENT OF A FACILITY MASTER PLAN BACKGROUND: The Fort Worth Independent School District Board of Trustees are committed to developing a Facility Master Plan. The purpose of this Facility Master Plan is to provide a valuable fact-based planning tool for future facility-related decision making that is consistent with and supportive of the academic mission. The need to analyze deficiencies, create a master plan, fund projects, design and renovate or construct new facilities in a collaborative, transparent and unbiased manner is paramount to the success of our educational programs. As allowed under Board policy BDB, trustees wish to create a special committee to assist with this specific assignment. The function of the committee will be fact-finding, deliberative, and advisory and help in the development of a Plan. The Plan will contain an inventory of all of our facilities, their capacities, limitations and information on their conditions; thus allowing us to strategically plan for the future, including capital improvement needs, as well as long and short term best practice maintenance plans. It will set a logical course for capital improvements and facility management initiatives over the next five to ten years. Once created by the Board, the President shall appoint members to the special committee. STRATEGIC GOAL: 2-Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve Creation of a Special Committee to Help in the Development of a Facility Master Plan 2. Decline to Approve Creation of a Special Committee to Help in the Development of a Facility Master Plan 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Creation of a Special Committee to Help in the Development of a Facility Master Plan 114 Form Version 2015-07-09 FUNDING SOURCE Additional Details No Cost COST: None VENDOR: Not Applicable PURCHASING MECHANISM Not a purchase Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS All Facilities RATIONALE: Creating a committee is vital to the success of the Facility Master Plan. Their input will add to the operational effectiveness and efficiency of the District. INFORMATION SOURCE: Patricia Linares Art Cavazos 115 FORM BOE002 ITEM # _____ Form Version 2014-07-14 ACTION AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE CREATION OF SELF-FUNDED EMPLOYER LIABILITY INTERNAL SERVICE FUND (FUND 770) AND APPROVE RESOLUTION AUTHORIZING THE TRANSFER OF UNDESIGNATED FUND BALANCE FROM INSURANCE INTERNAL SERVICE FUND (FUND 753) TO UNDESIGNATED FUND BALANCE IN THE EMPLOYER LIABILITY INTERNAL SERVICE FUND (FUND 770) BACKGROUND: A self-funded Internal Service Fund is requested to be established to cover unexpected liabilities that arise in the normal course of business and to have dollars set aside to pay claims when they arise rather than paying claims from General Fund Balance. The District currently self-funds and self-administers its workers’ compensation and unemployment programs. This would be a similar fund used to pay claims in the event it becomes necessary. The initial “seed” money to establish the fund is requested to come from undesignated fund balance in the Workers’ Compensation and Unemployment Internal Service Fund (Fund 753). Going forward, revenue into the newly established Employer Liability Internal Service Fund (Fund 770) could potentially come from the payment of dollars into the fund that would have otherwise been earmarked to pay premiums and from the payment into the fund of a small percentage of earned wages payable monthly with the generation of each payroll. Each year its claim(s) liability will be actuarially evaluated to determine the amount of required reserves, which will determine the amount of revenue to infuse into the fund annually for sustainability to pay current and future claims. Due to decreased claims in the workers’ compensation and unemployment fund (Fund 753), the fund balance in this fund has accumulated beyond the amount necessary to meet both current and future liabilities. It has been determined that $500,000 can be transferred from undesignated fund balance in the Insurance Internal Service Fund (Fund 753) to establish funding in the Employer Liability Internal Service Fund (Fund 770). The District’s external auditors, Weaver & Tidwell, recommended in a report to the District’s Audit Committee that the excess reserves be transferred out of the Insurance Internal Service Fund to another District Fund by Board action. Administration, therefore, recommends the creation of the Employer Liability Internal Service Fund by the transfer of funds from the Insurance Internal Service Fund (Fund 753) undesignated fund balance to undesignated fund balance in the Employer Liability Internal Service Fund (Fund 770) to establish funding for anticipated claims resulting from employee settlements and other employee related claims. 116 STRATEGIC GOAL: 2-Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve Creation Of Self-Funded Employer Liability Internal Service Fund (Fund 770) And Approve Resolution Authorizing The Transfer Of Undesignated Fund Balance From Insurance Internal Service Fund (753) To Undesignated Fund Balance In The Employer Liability Internal Service Fund (Fund 770). 2. Decline to Approve Creation Of Self-Funded Employer Liability Internal Service Fund (Fund 770) And Decline To Approve The Resolution Authorizing The Transfer Of Undesignated Fund Balance From Insurance Internal Service Fund (753) To Undesignated Fund Balance In The Employer Liability Internal Service Fund (Fund 770). 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Creation Of Self-Funded Employer Liability Internal Service Fund (Fund 770) And Approve The Resolution Authorizing The Transfer Of Undesignated Fund Balance From Insurance Internal Service Fund (753) To Undesignated Fund Balance In The Employer Liability Internal Service Fund (Fund 770) FUNDING SOURCE Additional Details Internal Service Fund 753-00-3600-000-000-00-000-000000 COST: $500,000 VENDOR: N/A PURCHASING MECHANISM Not a purchase 117 FORM BOE002 ITEM # _____ Form Version 2014-07-14 Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Risk Management RATIONALE: It is in the best financial interest of the District to establish this internal service fund to pay for unanticipated employer related claims from the fund, rather than from the fund balance in the General Fund. The amount of undesignated fund balance in the Insurance Internal Service Fund, (Fund 753) exceeds the amount needed to pay current and future liabilities. The sum of $500,000 can be transferred to the Employer Liability Internal Service Fund (770) Undesignated Fund Balance by Board Resolution to establish core funds. INFORMATION SOURCE: Elsie Schiro Lori Boswell Max Ates Charles Richardson 118 RESOLUTION TO AUTHORIZE THE TRANSFER OF UNDESIGNATED FUND BALANCE FROM THE INSURANCE INTERNAL SERVICE FUND (FUND 753) TO THE UNDESIGNATED FUND BALANCE IN THE EMPLOYER LIABILITY INTERNAL SERVICE FUND (FUND 770) BOARD OF EDUCATION BOARD MEETING: SEPTEMBER 22, 2015 FORT WORTH INDEPENDENT SCHOOL DISTRICT On this the 22nd day of September, 2015, the Board of Education for the Fort Worth Independent School District convened in regular session with a quorum of its members present, and; WHEREAS; The Fort Worth Independent School District self-funds and self-administers the Worker’s Compensation and Unemployment Funds; and WHEREAS, The Fort Worth Independent School District establishes rates sufficient to meet the current and non-current liabilities of the fund based on District estimates; and WHEREAS, as of June 30, 2015, there is sufficient reserves to meet both current and non-current liabilities; and WHEREAS, the Fort Worth Independent School District desires to transfer a portion of the Insurance Internal Service Fund Balance to the Employer Liability Internal Service Fund as outlined in this Resolution; NOW, THEREFORE, BE IT, RESOLVED AND HEREBY ORDERED, that the Board of Education of the Fort Worth Independent School District, in accordance with local, state and federal laws, local policies and other pronouncements and regulations, does hereby adopt the following RESOLUTION: The Fort Worth Independent School District Board of Education hereby transfers the sum of $500,000 from the Insurance Internal Service Undesignated Fund Balance (Fund 753) to the Employer Liability Internal Service Fund Undesignated Fund Balance (Fund 770) to be appropriated during the 2015-2016 school year as needed to pay claims or to pay other required expenditures, that arise in the normal cause of business. The above Resolution and Order being read, motion was made by __________________, seconded by ______________________ that this Resolution above and foregoing be passed, approved and adopted. 119 FOR: ___________ AGAINST: _____________ The above Resolution was voted on and adopted at a regular meeting that the Board of Education held on the 22nd day of September, 2015. ________________________________ Jacinto Ramos, Jr., President Board of Education Fort Worth Independent School District ATTEST: ____________________________________ Tobi Jackson, Secretary Board of Education Fort Worth Independent School District 120 ACTION AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE AUDIT COMMITTEE APPOINTMENTS BACKGROUND: Board action is needed to appoint or reappoint Board members to the Audit Committee. Board Policy BDB (Local) provides: “The term of office for each Board Audit Committee member shall be two years. Members’ terms shall be staggered to minimize the impact of the member turnover. Initially, one member shall be selected for a one-year term and two members shall be selected for a two-year term. The Board President shall establish the initial terms of office for all members.” Currently, three Board members are serving on the Audit Committee. They are Trustee Needham who was appointed September 10, 2013, Trustee Avila who was appointed July 15, 2014, and Trustee Sutherland who was appointed June 23, 2015. Trustee Needham’s term expired September 10, 2015. The Board is requested to either re-appoint her or replace her on the Audit Committee. ALTERNATIVES: 1. Nominate and vote to re-appoint or replace the member of the Audit Committee whose term has expired. 2. Remand to staff for further study. SUPERINTENDENT’S RECOMMENDATION: Nominate and vote to re-appoint or replace the existing member of the Audit Committee. FUNDING SOURCE: Not Applicable RATIONALE: The Audit Committee assists the Board in fulfilling its oversight responsibilities for internal and external audits. INFORMATION SOURCE: Steve Shepherd 121 Form Version 2015-07-09 ACTION AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVE THE 2013 CAPITAL IMPROVEMENT BUDGET AMENDMENT FOR BUDGET INCREASE FOR BID PACKAGE #007 AND AUTHORIZATION TO NEGOTIATE AND ENTER INTO CONTRACT WITH A GENERAL CONTRACTOR FOR THE 2013 CAPITAL IMPROVEMENT PROGRAM BID PACKAGE #007 (RFCSP #16-003) BACKGROUND: The process of advertising and releasing a Request for Competitive Sealed Proposals #16-003 for the construction of the 2013 CIP Bid Package #007 has been completed. BP #007 includes the following projects: Location #049 – Kirkpatrick Middle School – Addition and Renovation The scope of work includes a 3,620 SF Kitchen Addition with new kitchen equipment. The scope also includes demolition of the interiors of the existing kitchen and reconfiguration of the existing dining. Miscellaneous renovation scope is limited to life safety upgrades. Location #139 – Milton L. Kirkpatrick Elementary School – Addition and Renovation The scope of work includes a 2,996 SF Kitchen Addition with new kitchen equipment. The scope also includes demolition of the interiors of the existing kitchen and reconfiguration of the existing dining. Miscellaneous renovation scope is limited to life safety upgrades. Submissions were received, opened, and reviewed for completeness and validity. RFCSP Statistics Proposals requested: Open Proposals received: 7 HUB Firms: 2 Compliant proposals: 7 The Evaluation and Selection Committee members completed their evaluation of the proposals and have collectively ranked the Proposers according to the scoring of their proposals utilizing the published evaluation criteria. The Procurement Record Memo containing detailed information is attached to this Action Item for the consideration of the Board. The list of top ranked Contractors follows: 122 1. Reeder General Contractors, Inc. 2. CZOT/MGS Joint Venture 3. MDI General Contractors However, in line with recent cost trends in the construction industry, the top ranked Contractor’s bid exceeds the estimated budgets for these two projects. The major cost overrun area is for the new kitchen equipment. The design team, in coordination with the CIP staff, has been diligent in trying to hold down construction costs in the program and redesigned portions of the building in an effort to reduce the overall costs of the projects. Staff is now requesting an increase to the budgets for these two projects. The increase in these budgets for the following schools would be transferred from Program Contingency. The Child Nutrition Fund (Fund 701) will contribute the total sum of $290,558 for kitchen equipment for these two projects. Location 049 – Kirkpatrick MS 139 – Milton L. Kirkpatrick ES Total Current Construction Budget Revised Construction Budget Increase to Contingency $1,947,107 Construction Budget Increase from Contingency $ 359,442 $2,306,549 $0 $359,442 $1,256,030 $ 300,000 $1,556,030 $0 $300,000 $3,203,137 $ 659,442 $3,862,579 $0 $659,442 (Outside GC Contract) Total Budget Increase The additional amounts of $659,442 from program contingency and $290,558 from the Child Nutrition Fund (Fund 701) are required to increase the budgets in order to enter into negotiations with the top ranked Contractor once the Board authorizes those negotiations. Therefore, the revised grand total of the requested budget amendment is summarized below for each campus. The grand total revised budgets include indirect costs associated with these projects. Location 049 – Kirkpatrick MS 139 – Milton L. Kirkpatrick ES Total Current Grand Total Budget $2,731,236 $1,851,710 $4,582,946 Total Budget Increase from Contingency $359,442 $300,000 $659,442 Revised Grand Total Budget $3,090,678 $2,151,710 $5,245,388 The Capital Improvement Program (CIP) seeks authorization from the Board to proceed with formal negotiations with the best value Contractor. Should the first ranked Contractor decline or otherwise fail to enter into an agreement, the CIP shall formally end negotiations and proceed into negotiations with the next ranked Contractor, until an agreement is reached or the contract will be rebid. Furthermore, the CIP seeks authorization from the Board to allow the Interim Superintendent/Superintendent to enter into an agreement with a General Contractor upon 123 conclusion of successful negotiations. expectation for the 2013 CIP. This contract is in accordance with the 25% HUB STRATEGIC GOAL: 2-Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve The 2013 Capital Improvement Budget Amendment for Budget Increase for Bid Package #007 And Authorization To Negotiate And Enter Into Contract With A General Contractor For The 2013 Capital Improvement Program Bid Package #007 (RFCSP #16-003) 2. Decline to Approve The 2013 Capital Improvement Budget Amendment for Budget Increase for Bid Package #007 And Authorization To Negotiate And Enter Into Contract With A General Contractor For Bid Package #007 (RFCSP #16-003) 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve The 2013 Capital Improvement Budget Amendment for Budget Increase for Bid Package #007 And Authorization To Negotiate And Enter Into Contract With A General Contractor For The 2013 Capital Improvement Program Bid Package #007 (RFCSP #16-003) FUNDING SOURCE Additional Details CIP 681.81.6629.B39.049.99.000000 - $1,908,672 681.81.6629.B40.049.99.000000 - $ 38,435 681.81.6629.B47.999.99.000000 - $ 359,442 Subtotal $2,306,549 681.81.6629.B39.139.99.000000 - $1,229,218 681.81.6629.B40.139.99.000000 - $ 26,812 681.81.6629.B47.999.99.000000 - $ 300,000 Subtotal $1,556,030 701.35.6639.001.999.99.540.000000 - $290,558.00 Grand Total $4,153,137T 124 COST: The contract amount will be negotiated with the best value General Contractor in an amount not to exceed $4,153,137. VENDOR: TBD PURCHASING MECHANISM Bid/RFP/RFQ Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Capital Improvement Program RATIONALE: On January 22, 2008, the Board of Education authorized the District to use competitve sealed proposals (CSP) as the procurement method for projects in conjunction with the 2013 Capital Improvement Program. The CSP statutes for Texas were used to select the best value Contractor and will be used to negotiate and enter into a contract to provide these construction services. On April 22, 2014, the Board of Education approved the Standard Form of Agreement and General Conditions for Construction. This approved template will be used to contract for these services. The negotation and execution of this contract will follow the procedures established by Board policy and law. 125 INFORMATION SOURCE: Vicki Burris Elsie Schiro 126 CSP EVALUATION RECORD MEMO TO: Procurement Record Document - 2013 Capital Improvement Program BP # - 007 (RFCSP #16-003) LOC # 049 – Kirkpatrick MS - Addition and Renovation LOC # 139 - Kirkpatrick ES - Addition and Renovation RE: Advisory Ranking and Procurement Time Line FROM: Vicki Burris, Chief Officer, Capital Projects Administration PREPARED BY: Kristin McElroy, AECOM Controls ________________________________________________________________________ (The procurement record is listed in reverse order, with newer entries at the top.) Evaluation Committee Members: A/E Representative: Joe Halbach, Halbach*Dietz Architects CIP Construction Manager: Don Smith CIP Safety Coordinator: Randall Cofer CIP HUB Specialist: William Girón CIP Senior Financial Officer: Elsie Schiro AECOM Operations Manager: Donnie Pham AECOM Project Manager: Armando Longoria AECOM HUB Coordinator: Jocelyn Rollerson Non-Scoring: AECOM Program Director: Wayne Warren CIP Chief Officer, Capital Projects Administration: Vicki Burris FWISD Purchasing: Jonathan Bey AECOM Controls Manager: Carlos Mederes CIP Internal Auditor: Carla Williams DATE: September 11, 2015 Evaluation Memo Review completed and included in the Board Agenda. 127 DATE: September 11, 2015 Evaluation memo completed by AECOM Controls and forwarded to Chief Officer, Capital Projects Administration for review. DATE: August 31, 2015 The Evaluation Committee convened at 1:00 PM to review the scores and correct any discrepancies in the scoring between the Evaluation Committee Members. There were no major discrepancies found. The resulting ranking is follows: BP # 007 1st Reeder General Contractors, Inc. 2nd CZOT/MGS JV 3rd MDI General Contractors The contract amount will be negotiated with the best value General Contractor in an amount not to exceed for Bid Package #007 of: $4,153,137. DATE: August 12, 2015 Proposals were received from seven (7) contractors with pricing, opened and publicly read at 2:00 PM. It was noted to the attendees whether it appeared each proposal contained a signed proposal bond and each cost proposal was signed, and acknowledgement of all addenda. DATE: August 12, 2015 Proposal Part 2 was due and received at 2:00 pm. DATE: August 11, 2015 Proposal Part 1A and Proposal Part 1B were due and received at 2:00 pm (and 3:00 pm, respectively). DATE: July 31, 2015 Addendum #01 was issued. DATE: July 23, 2015 Pre-proposal meeting held at 10:00am at Kirkpatrick MS at 3201 Refugio Street, Fort Worth, TX 76106. DATE: July 20, 2015 Second legal ad runs. DATE: July 13, 2015 First legal ad runs. Documents available for purchase or for deposit at PIC Printing; 4521 South Hulen Street, Suite 116, Fort Worth, Texas 76109; 817.927.5545, and were on file at various plan rooms and chambers of commerce. [End] 128 SUMMARY OF 2013 CAPITAL IMPROVEMENT PROGRAM BUDGET AMENDMENTS Org 001 002 003 004 005 006 008 009 010 011 014 015 016 018 019 026 042 043 044 045 047 048 049 050 051 052 053 054 056 057 058 059 060 061 062 063 064 067 069 070 071 081 082 083 084 101 103 104 105 107 110 111 114 115 116 117 118 119 120 121 122 123 124 125 126 127 129 130 131 132 133 134 135 Project Amon Carter - Riverside High School Arlington Heights High School South Hills High School Diamond Hill-Jarvis High School Dunbar High School Eastern Hills High School North Side High School Polytechnic High School Paschal High School Trimble Technical High School Southwest High School Western Hills High School O.D. Wyatt High School Middle Level Learning Center Metro Opportunity High School Jo Kelly School Daggett Middle School Wedgwood Sixth Grade School Elder Middle School Forest Oak Middle School Handley Middle School William James Middle School Kirkpatrick Middle School McLean Middle School Meacham Middle School Meadowbrook Middle School Monnig Middle School Morningside Middle School Riverside Middle School Rosemont Middle School W.C. Stripling Middle School Dunbar Middle School Wedgwood Middle School Leonard Middle School International Newcomer Acad / Applied Learning Academy Como Montessori School Glencrest 6th Grade Rosemont 6th Grade McLean 6th Grade Jean McClung Middle School Benbrook Middle School / Westpark ES (Conversion) Young Women's Leadership Academy Texas Academy of Biomedical Sciences Young Men's Leadership Academy World Language Academy Alice Carlson Applied Learning Center Benbrook Elementary School Boulevard Heights Elementary School West Handley Elementary School Burton Hill Elementary School Carroll Peak Elementary School Carter Park Elementary School Manuel Jara Elementary School George C. Clarke Elementary School Lily B. Clayton Elementary School Como Elementary School Hazel Harvey Peace Elementary School E.M. Daggett Elementary School Rufino Mendoza Elementary School DeZavala Elementary School Diamond Hill Elementary School S.S. Dillow Elementary School Maude I. Logan Elementary School Eastern Hills Elementary School East Handley Elementary School Christene C. Moss Elementary School John T. White Elementary School Harlean Beal Elementary School Rosemont Elementary School Glen Park Elementary School W. M. Green Elementary School Greenbriar Elementary School Van Zandt-Guinn Elementary School Original BOE Approved Budget 1/14/2014 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 129 10,192,523 6,693,120 5,113,759 5,033,312 4,166,277 2,501,542 2,031,391 5,404,692 14,969,812 2,509,406 2,382,285 6,539,867 3,414,310 220,058 226,234 164,282 353,932 2,303,367 3,925,615 964,548 294,398 1,226,590 2,825,861 5,644,817 516,983 1,212,012 347,251 2,440,611 323,098 541,907 545,756 520,089 380,709 527,993 593,576 2,322,829 2,173,238 2,294,457 5,366,352 214,420 9,774,605 3,934,680 291,257 4,717,305 48,296 261,393 3,368,650 1,888,742 7,091,512 246,400 138,389 249,279 251,075 202,798 275,620 302,510 150,912 2,472,330 2,050,633 3,188,106 1,780,667 256,381 383,855 336,210 2,008,174 2,628,575 139,579 323,085 109,142 264,524 6,695,858 1,980,160 197,530 Revised 8/11/15 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 10,946,829 5,835,614 5,288,309 4,260,281 4,108,194 2,221,464 1,820,073 4,672,377 13,255,288 2,316,623 2,073,968 5,657,713 3,038,503 130,462 154,347 123,956 246,696 1,862,668 3,289,666 798,002 218,595 1,106,051 2,731,236 5,114,073 413,659 1,027,275 279,966 1,909,220 236,603 504,758 419,440 439,428 301,283 408,003 500,814 1,858,811 1,742,042 1,863,263 4,618,720 178,040 8,775,026 3,538,299 242,488 4,348,151 38,322 160,012 1,803,872 1,475,915 7,300,118 161,214 98,994 193,245 195,990 1,630,441 165,547 244,881 106,053 2,417,951 1,626,531 2,769,455 1,833,117 214,680 286,450 192,031 1,608,246 2,047,130 97,494 264,923 93,110 1,686,093 5,516,640 1,850,708 12,000,000 Construction Costs 9/22/15 $ 359,442 Revised 9/22/15 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 10,946,829 5,835,614 5,288,309 4,260,281 4,108,194 2,221,464 1,820,073 4,672,377 13,255,288 2,316,623 2,073,968 5,657,713 3,038,503 130,462 154,347 123,956 246,696 1,862,668 3,289,666 798,002 218,595 1,106,051 3,090,678 5,114,073 413,659 1,027,275 279,966 1,909,220 236,603 504,758 419,440 439,428 301,283 408,003 500,814 1,858,811 1,742,042 1,863,263 4,618,720 178,040 8,775,026 3,538,299 242,488 4,348,151 38,322 160,012 1,803,872 1,475,915 7,300,118 161,214 98,994 193,245 195,990 1,630,441 165,547 244,881 106,053 2,417,951 1,626,531 2,769,455 1,833,117 214,680 286,450 192,031 1,608,246 2,047,130 97,494 264,923 93,110 1,686,093 5,516,640 1,850,708 12,000,000 SUMMARY OF 2013 CAPITAL IMPROVEMENT PROGRAM BUDGET AMENDMENTS Org 137 138 139 141 143 144 146 147 148 149 150 151 152 153 154 156 157 159 160 161 162 163 165 166 167 168 169 171 172 175 176 177 178 180 184 186 187 188 190 194 206 241Temp.# 207 208 209 216 217 219 220 221 222 223 224 225 226 227 834 835 836 087 Project Original BOE Approved Budget 1/14/2014 Revised 8/11/15 Hubbard Heights Elementary School H.V. Helbing Elementary Milton L. Kirkpatrick Elementary School Meadowbrook Elementary D. McRae Elementary School Mitchell Boulevard Elementary School M.H. Moore Elementary School Morningside Elementary School Charles E. Nash Elementary School North Hi Mount Elementary School Oakhurst Elementary School Natha Howell Elementary School Oaklawn Elementary School A.M. Pate Elementary School M.L. Phillips Elementary School Ridglea Hills Elementary School Luella Merrett Elementary School Versia L. Williams Elementary School Maudrie M. Walton Elementary School Sam Rosen Elementary School Sagamore Hill Elementary School Bruce Shulkey Elementary School R.J. Wilson Elementary School South Hi Mount Elementary School South Hills Elementary School Springdale Elementary School Sunrise-McMillan Elementary School Tanglewood Elementary School W.J. Turner Elementary School Washington Heights Elementary School (New) Waverly Park Elementary School Westcliff Elementary School Westcreek Elementary School Western Hills Elementary School Worth Heights Elementary School David K. Sellars Elementary School J.T. Stevens Elementary School Atwood McDonald Elementary School Riverside Applied Learning Center Daggett Montessori Bill Elliott Elementary School $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 205,598 514,657 1,995,035 232,468 187,737 4,379,595 314,206 317,571 1,717,300 171,581 235,328 195,761 284,979 273,381 242,290 151,130 4,828,106 2,060,596 220,266 1,783,192 280,618 672,168 3,002,279 272,722 197,403 3,480,486 2,762,885 8,573,600 333,701 13,252,811 344,443 1,805,607 661,705 4,208,594 279,565 4,504,804 472,776 2,674,646 266,297 425,378 194,946 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 114,197 405,496 1,851,710 178,949 147,434 2,128,268 222,408 182,442 1,350,611 156,480 212,853 152,373 214,780 200,532 181,168 112,258 3,221,518 1,613,056 180,294 1,971,633 195,959 529,383 1,456,458 217,768 136,168 3,659,620 2,715,497 6,893,250 236,553 15,429,129 260,293 138,661 541,075 3,741,198 169,089 4,031,415 278,610 2,774,122 172,506 309,594 144,066 Westpark Elementary School (New) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 20,378,242 181,710 243,072 1,807,813 215,588 7,332,827 135,313 532,992 483,016 226,704 344,179 227,506 234,057 289,118 294,658 301,452 1,455,360 107,762 14,307 51,538,904 16,710,484 $ $ $ $ $ $ $ $ 7,770,636 2,639,313 3,044,427 4,450,000 - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 21,975,212 146,397 105,977 1,597,017 164,113 7,747,704 1,631,479 452,841 412,399 180,845 277,434 165,034 187,467 241,464 180,109 189,507 1,294,083 91,866 7,716 0 (0) 51,722,571 2,498 2,500 2,728,224 4,450,000 19,634,255 2,531,256 4,300,759 1,050,000 Westpark Elementary School (Existing) T.A. Sims Elementary School Edward J. Briscoe Elementary Woodway Elementary School I.M. Terrell Elementary School Lowery Road Elementary School Alice Contreras Elementary School Western Hills Primary L. Clifford Davis Elementary School Cesar Chavez Primary M. G. Ellis Primary Bonnie Brae Elementary School Seminary Hills Park Elementary School Dolores Huerta Elementary School Wilkerson-Greines Athletic Fields Farrington Athletic Field Scarborough-Handley Athletic Field Adult Education Center Student Placement Center Performing & Fine Arts Academy (New) STEM Academy (New) VPA/STEM Auditorium Seating (Multiple Schools) Auditorium Seating (Multiple Schools) DDC Controls (District-Wide) Reimbursement to General Fund for Purchase of YWLA Indirect Cost Redistribution - Prop 1 Indirect Cost Redistribution - Prop 2 Construction Escalation Allowance - Prop 1 Construction Escalation Allowance - Prop 2 130 Construction Costs 9/22/15 $ 300,000 Revised 9/22/15 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 114,197 405,496 2,151,710 178,949 147,434 2,128,268 222,408 182,442 1,350,611 156,480 212,853 152,373 214,780 200,532 181,168 112,258 3,221,518 1,613,056 180,294 1,971,633 195,959 529,383 1,456,458 217,768 136,168 3,659,620 2,715,497 6,893,250 236,553 15,429,129 260,293 138,661 541,075 3,741,198 169,089 4,031,415 278,610 2,774,122 172,506 309,594 144,066 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 21,975,212 146,397 105,977 1,597,017 164,113 7,747,704 1,631,479 452,841 412,399 180,845 277,434 165,034 187,467 241,464 180,109 189,507 1,294,083 91,866 7,716 0 (0) 51,722,571 2,498 2,500 2,728,224 4,450,000 19,634,255 2,531,256 4,300,759 1,050,000 SUMMARY OF 2013 CAPITAL IMPROVEMENT PROGRAM BUDGET AMENDMENTS Org Project Owner's Program Contingency - Prop 1 Owner's Program Contingency - Prop 2 Contingency from Scope Adjustments Funds Associated with Additions to be Built at Other Campuses Contingency Set Aside for Additional Indirect Costs Contingency Transfer from Technology Original BOE Approved Budget 1/14/2014 $ $ $ $ $ $ $ Technology Assessment Proposition 3 2013 CIP Grand Total $ 131 357,369,166 102,490,834 30,000,000 489,860,000 Revised 8/11/15 $ $ $ $ $ $ 4,300,759 1,050,000 2,048,441 2,300,000 2,414,921 2,500,000 $ 359,869,166 $ 99,990,834 $ 30,000,000 $ 489,860,000 Construction Costs 9/22/15 $ Revised 9/22/15 $ $ (659,442) $ $ $ $ $ - $ - 4,300,759 1,050,000 1,388,999 2,300,000 2,414,921 2,500,000 $ 359,869,166 $ 99,990,834 $ 30,000,000 $ 489,860,000 Form Version 2015-07-09 ACTION AGENDA ITEM BOARD MEETING September 22, 2015 TOPIC: APPROVAL OF MINUTES OF THE AUGUST 17, 2015 CITIZENS' OVERSIGHT COMMITTEE MEETING BACKGROUND: The Board of Education established a Citizens’ Oversight Committee (COC) to monitor the District’s Capital Improvement Program and to advise the Superintendent and the Board on any Program issues. The Guiding Principles established for the committee provide that the minutes for the meeting shall be submitted to the Board at an appropriate Board meeting within 30 days of the COC meeting. Minutes from the August 17, 2015, meeting have been reviewed and approved by the COC members. STRATEGIC GOAL: 2-Improve Operational Effectiveness and Efficiency ALTERNATIVES: 1. Approve Approval of Minutes of the August 17, 2015 Citizens' Oversight Committee Meeting 2. Decline to Approve Approval of Minutes of the August 17, 2015 Citizens' Oversight Committee Meeting 3. Remand to staff for further study SUPERINTENDENT’S RECOMMENDATION: Approve Approval of Minutes of the August 17, 2015 Citizens' Oversight Committee Meeting FUNDING SOURCE Additional Details No Cost Not Applicable COST: No Cost 132 VENDOR: Not Applicable PURCHASING MECHANISM Not a purchase Purchasing Support Documents Needed: Bid – Bid Summary / Evaluation Inter-Local (IL) – Price Quote and IL Contract Summary Required Sole Source – Price Quote and Notarized FWISD Sole Source Affidavit Emergency – Price Quote and Emergency Affidavit PARTICIPATING SCHOOL/DEPARTMENTS Capital Improvement Program RATIONALE: On December 17, 2013, the Board approved the establishment of the Citizens' Oversight Committee. The COC is composed of 15 members who will monitor the 2013 CIP and advise the Superintendent and Board members of any issues. INFORMATION SOURCE: Vicki Burris 133 NOTES Citizens’ Oversight Committee Meeting Notes Date: August 17, 2015 Location: FWISD Board Conference Room Prepared by: Ana Mendez Project Name: 2013 FWISD Capital Improvement Program Purpose: Meeting of the 2013 Capital Improvement Program Citizens’ Oversight Committee Meeting Start: 6:00 PM Meeting End: 6:52 PM COC Members Jason Brown Tammi Cauthen Molly Hyry Paul Johnson Isaac Manning – Chair Rosalinda Martinez Tim McKinney Jonathan Morrison Steven Poole Veronica Villegas Bert Williams FWISD Lori Boswell – FWISD Vicki Burris – FWISD Art Cavazos – FWISD Kyle Davie – FWISD Debra George – FWISD Gary Griffith – FWISD Patricia Linares – FWISD Mcdeny Mojica – FWISD Crystal Parker - FWISD Elsie Schiro – FWISD Ramona Soto – FWISD Aaron Stone – FWISD Christina Walk - FWISD Carla Williams – FWISD Attendees: Absent: Bob Benda Jennifer Frank Travis Parmer Mike Schroeder AECOM Luis Delgado – AECOM Wayne Warren – AECOM GUESTS Arturo Martinez Jorgette Simpson 134 NOTES The following items were discussed: 1. CALL TO ORDER COC member Isaac Manning called the meeting to order at 6:00 p.m. Approval of the Meeting Minutes The June 17, 2015 Meeting Minutes were unanimously approved by the committee. 2. DISCUSSION OF COMMITTEE REQUESTS FOR INFORMATION AND DISTRIBUTION OF WRITTEN RESPONSES There were no Committee Requests for Information. 3. 2013 CAPITAL IMPROVEMENT PROGRAM UPDATES CIP Update (Dashboard) Luis Delgado provided handouts on the status of 2013 CIP. See Program-At-A-Glance handout for detailed information. Below are highlights of the report as of May 31, 2015: Scope Phase 1 The design for Phase 1 has been completed, the last two Bid Packages are BP 001 and BP 007 will be advertised this month. Every project in this phase will be under construction right around the end of September 2015. Substantial completion dates will be starting October 2015 to summer 2016. Phase 2 VPA/STEM Academy at I.M Terrell is in the process of selecting the CMAR, we have pre-selected the four firms that have been selected for interviews. The selection will be selected on August 27 and they will be presented to the Board on September 8, 2015. CMAR has been selected for Van Zandt-Guinn Elementary School, the architect has started to work on the programming. 135 NOTES Safety and Risk Management No safety incidents to report. No claims or legal issues have been filed to date in the 2013 CIP. Shadowing Program This program will be in place the first day of school and continue the rest of the week if necessary. A CIP/AECOM representative will be available to assist the Principal wherever there is an active construction site. The Shadowing team has been introduced to the Principals and are aware of the process. Construction Sites COC member, Jonathan Morrison, would like clarification on Dunbar High School “safe zone”. What is under construction and what is available to the students and the community? A: The contractor for the Hanger will begin mobilizing next week. Scope of Work COC member, Jason Brown, would like to know if the Scope of Work pages are available on-line. A: The Scope of Work for each campus is available in our FWISD website Bond >>CIP Projects (left hand side) >> click desired Phase >> Click here to view the bond proposal for each campus. and select by campus New Van Zandt-Guinn Elementary School has been approved by the Board of Education on August 11, 2015. Schedule BP005 (A. Contreras ES, Greenbriar ES and Woodway ES) is behind schedule. Projects anticipated to be completed mid-October. However, all Pre-K students will begin school on time. Division of Technology Kyle Davie provided a handout on the status of Technology with regards to the 2013 CIP. See Technology handout for additional information. Below are highlights: Update The Pre-K three campus additions in BP 002 are on track, white boards have been installed and electrical is anticipated to be completed within the next 2 days. 136 NOTES Laptop Distribution of laptops will be re-deploying Phase 1 schools and Phase 2 campuses (see page 7 of Technology handout) Lost reconciliation 18 have been recovered from the 74 that were missing, a total of 56 laptops are missing to date, Computrace is working on those missing. 10 laptops have been paid by the insurance Laptops will be “wiped” on the 91st day, after a police report has been issued, if they are “wiped” prior to the 91st day FWISD will not get paid for the missing equipment. Online Payments Credit Card/Check is now accepted as a form of payment, available online. Board Action Items The Board of Trustees authorized to Purchase Technology Infrastructure as Outlined in the 2013 Capital Improvement Program (CIP) Technology Funding Year 3 at the August 25, 2015 Board of Education meeting. Maintenance and Operations Art Cavazos, Chief of District Operations, provided a handout on the status of 2013 CIP. See handouts for detailed account information: Update Classroom furniture delivery and installation is 80% complete. Most of the furniture that was ordered was delivered to the campuses. Earnestly installing DVR systems into yellow fleet, approximately 500 buses. Anticipating to order 16 (LPG) buses that will be funded with a Grant and CIP funds. The buses will be funded 50% through the grant awarded and 50% through CIP funds. Schedule All projects remain on schedule Instruments The Orff Instruments have been delivered to the Elementary Schools, 33 music teachers attended Orff training during the summer at SMU. With the remaining funds we ordered 67 instruments for Middle Schools. Attached is a list with the instruments that were distributed to each campus. 137 NOTES Uniforms Design for Eastern Hills and South Hills, preliminary designs in place. Once finalized a quote will be requested from vendors. Uniforms take about six months to manufacture. Financial Update Elsie Schiro, Chief Financial Officer, provided handouts on the status of 2013 CIP. See handouts for detailed account information: Budget Summary Report is prepared with a one month delay due to monthly payroll posting schedule. There were no budget amendments or contingencies as of June 30, 2015. $ 85 Million is encumbered/paid in the CIP Budget, under 24% of revised budget of $259 Million. Over $ 21 Million is available CIP Budget as of June 30, 2015. Lori Boswell has taken the Sr. Officer position over Budget and Finance. Ms. Boswell will be assisting the CIP as we transition. 4. GENERAL DISCUSSION / ANNOUNCEMENTS Our new Superintendent Dr. Kent Paredes Scribner has been selected as sole finalist. Dr. Linares will join us in the next COC meeting. The COC Update will be presented to the Board on September 22, 2015. 5. FUTURE MEETING CONFIRMATION The next meeting will be held on September 21, 2015. 6. ADJOURNMENT The meeting adjourned at 6:52 pm. Isaac Manning, Chair Cc: Date All attendees AECOM Document Control 138