Board Book - Cossatot Community College

Board of Visitors
November 2, 2015
UA Cossatot embraces diversity and is committed to improving the lives of those in our region by providing quality
education, outstanding service, and relevant industry training.
UA Cossatot Mission Statement
1
Board of Visitors Meeting
De Queen, Arkansas
November 2, 2015
Little River County Campus
Agenda
I.
Light Meal Served
5:30 p.m.
II.
Open Meeting
6:00 p.m.
Introduce Guests:
III.
Staff Reports
A. Chancellor’s Report by Steve Cole .............................................................................. 4-5
B. Financial Report by Charlotte Johnson ....................................................................... 6-19
C. Academic Services Report by Maria Parker ............................................................. 20-23
D. Facilities Report by Mike Kinkade............................................................................ 24-27
E. Public Services & Workforce Development ............................................................. 28-31
IV.
Action Items
No. 1 Approve Minutes of September 14, 2015, Board Meeting ...................................... 32-34
No. 2 Approve Revision of College Policy 404: Hiring Authority ................................... 35-36
No. 3 Approve Deletion of College Policy 115: Appointment of Non-Classified FullTime Personnel ........................................................................................................ 37-38
2
Move to Executive Session to Discuss Personnel Matters: 6:36 p.m.
Return to Open Session: 6:54 p.m.
V.
Adjournment: 6:55 p.m.
Board of Visitors Meeting Schedule:
November 2, 2015
January 11, 2016
March 7, 2016
May 2, 2016
VI.
Little River County Campus
Howard County Campus
Sevier County Campus
Little River County Campus
Information Items
1. Employee Change...................................................................................................................40
2. Academic Advising Committee Minutes ......................................................................... 41-42
3. Curriculum Committee Meeting Minutes ......................................................................... 42-44
4. Distance Education Committee Meeting Minutes ............................................................ 44-45
5. Employee Safety and Wellness Committee Meeting Minutes ................................................45
6. Facilities Committee Meeting Minutes ............................................................................. 46-47
7. Academic Council Meeting Minutes ................................................................................. 47-48
8. Administrative Council Meeting Minutes ......................................................................... 48-55
9. Faculty Meeting Minutes ................................................................................................... 55-56
10. Faculty/Staff Meeting Minutes .......................................................................................... 56-57
3
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
November 2, 2015
SUBJECT: Chancellor’s Report
STEVE COLE
4
Two More Things (Big Things!)
My last board report was entitled “two things”. My design was to paint the picture of why agility
and focus are so important to our college. The title of this board report is “Two More Things” and what
follows are two more fruits of our agility and focus labors.
Our college is always looking at ways to best serve the workforce. If we are offering programs
that no longer impact employment and workforce, we discontinue them. If we see a demand for jobs in
the regional workforce, we create those programs quickly.
I am proud to announce that we have launched one program this week that will certainly impact
workforce while consequently impacting our enrollment numbers. Physical Therapy Assistants are in
high demand in our region, and piggybacking on the success of our Occupational Therapy Assistant
program, we have hired our first director for our Physical Therapy Assistant program. The ink is still
wet on the details of this hire and we will share those details soon, but the good news is we fully expect
to have an accredited PTA program beginning next fall.
I am also proud to announce that we have embarked on the journey of developing a competitive
coding program that will feature a short-term length and easy entry/exit to meet the workplace needs for
coding. The beauty of coding is that it is portable. This means that our workforce will benefit from
having a supply of graduates that know Java, C++, C#, Python, Ruby on Rails, and other software
structures and, at the same time, these graduates will have the ability to work from home and provide
these special software skills to any part of the world that has a high-speed internet connection.
We are already in a good position to start an economical coding program because of the
forthcoming installation of our Virtual Desktop Infrastructure, which will not only make it easier to
deploy and use software, but will make available over 100 decommissioned desktop computers.
In some small way, our college is using the theory of Ockham’s Razor to trim away all of the
variables that may prohibit great ideas and growth and reducing what we do to its simplest form…and
that is asking the question, “will our graduates have a job?” We feel that PTA and coding are “yes”
answers to this question.
Respectfully submitted,
Dr. Steve Cole, Chancellor
5
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
November 2, 2015
SUBJECT: Financial Report
CHARLOTTE JOHNSON
6
Cossatot Community College of the University of Arkansas
Summary of Unrestricted Revenues/Expenditure Report
As of September 2015
REVENUES
General Revenue
Workforce 2000
Tuition & Fees
Book Program Fees
Sales Tax Revenue
Other Income
EXPENDITURES
Classified Salaries
Nonclassified / Instruction
Non-Classified / Dept. Operations
Extra Help Salaries
Staff Benefits
Travel, Conf. Expenses, Prof. Dev.
Supplies
Postage/Shipping
Repairs & Rentals
Utilities/Telephone
Insurance
Professional Services
Advertising Promotional
Miscellaneous Other
Debt Service *
Capital Outlay
TOTAL EXPENDITURES
Cash Fund Balance at Beginning of Year
Fund Balance at End of September
Fiscal Year 2014-2015
ACTUAL
BUDGETED
Fiscal Year 2015-2016
ACTUAL
BUDGETED
$899,668.85
334,258.32
1,313,439.34
0.00
80,771.73
32,008.55
$2,660,146.79
$3,395,802.00
1,350,337.00
3,482,415.00
0.00
1,105,337.00
224,995.00
$9,558,886.00
$885,644.10
337,584.30
1,456,550.41
67,216.85
115,852.79
47,383.26
$2,910,231.71
$3,395,802.00
1,337,033.00
3,733,854.00
150,000.00
1,176,000.00
200,580.00
$9,993,269.00
$258,653.39
317,026.91
403,153.58
114,836.66
238,406.17
61,232.49
79,594.84
2,465.57
195,623.32
94,630.76
14,018.50
7,164.00
27,719.46
41,721.49
24,513.06
0.00
$1,880,760.20
$779,386.59
$1,245,095.00
$2,024,481.59
$1,071,355.00
2,129,115.00
1,785,292.00
300,458.00
1,748,490.00
203,400.00
593,782.00
25,641.00
526,267.00
419,920.00
38,000.00
236,525.00
111,650.00
84,505.00
453,110.00
3,000.00
$9,730,510.00
($171,624.00)
$1,549,376.00
$1,377,752.00
$256,892.51
342,535.10
420,680.95
65,018.57
299,583.80
63,863.17
108,693.50
1,701.74
183,578.94
112,810.63
15,655.32
1,563.00
46,516.21
92,086.61
19,686.69
300.00
$2,031,166.74
$879,064.97
$1,591,120.00
$2,470,184.97
$1,022,882.00
2,199,599.00
1,860,550.00
288,575.00
1,760,869.00
207,020.00
637,181.00
23,105.00
573,062.00
470,680.00
37,625.00
348,850.00
111,650.00
117,180.00
431,441.00
3,000.00
$10,093,269.00
($100,000.00)
$1,400,000.00
$1,300,000.00
* Pledges for Debt can be up to 25% of Tuition and Fees. Budgeted for 2015-2016 Tuition and Fees $3,733,854 x 25%
= $933,464 total pledged debt maximum. Budgeted debt is currently $502,023 below the maximum amount.
Student Accounts Receivables
Sep-14
$575,262.53
Sep-15
$727,213.53
Note: Tuition and Fees have increased by approximately $143,000 and Accounts Receivable has increased by
$152,000 from this time last year.
7
CCCUA Revenue for FY 2014-2016
for September
1,600,000
1,400,000
1,200,000
2013-2014
1,000,000
800,000
2014-2015
600,000
400,000
2015-2016
200,000
8
Other
Sales Tax
Book Program Sales
Tuition & Fees
Workforce 2000
General Revenue
0
0
Classified Salaries
Instruction
Dept Operations
Extra Help
Staff Benefits
Travel & Prof…
Supplies
Postage/Shipping
Repairs & Rentals
Utilities/Telephone
Insurance
Professional…
Advertising
Miscellaneous
Debt Service
Capital
CCCUA Expenditures for FY 20142016 for September
450,000
400,000
350,000
300,000
2013-2014
250,000
2014-2015
200,000
2015-2016
150,000
100,000
50,000
9
Cossatot Community College of the University of Arkansas
Statement of Current Funds, Revenues & Expenditures for Construction
As of September 2015
Available
Expenditures
since 7/1/15
Net Available
GIF Project - Industrial Maintenance Program
15,000.00
13,814.96
1,185.04
GIF Project - Student Commons
313,754.33
8,180.00
305,574.33
GIF - Crit Maint
30,000.00
-
30,000.00
GIF - Crit Maint
Ashdown Welding Building - Secondary
Carryover
12,500.00
-
12,500.00
38,071.00
Total Remainder GIF Funds for Biennnium
$409,325.33
10
22,700.00
$44,694.96
15,371.00
$364,630.37
Cossatot Community College of the University of Arkansas
Grants & Other Restricted Programs
As of September 2015
Grants
Expiration
Date
D & E (Direct & Equitable)
ABE (Adult Basic Education)
GED
6/30/2016
6/30/2016
6/30/2016
$72,594.60
24,295.63
183,552.55
$8,144.96
894.71
48,764.58
6/30/2016
6/30/2016
9/30/2017
6/30/2016
12/31/2015
6/30/2016
6/30/2015
6/30/2016
6/30/2016
6/30/2016
10,293.06
1,009.95
146,924.00
11,233.14
13,140.41
7,145.00
134.90
72,675.00
188,687.21
196,000.00
760.01
413.36
46,061.62
903.62
8,589.24
4,870.00
18.89
10,858.18
50,683.35
29,674.44
$731,685.45
$180,962.52
EL/Civics Grant
Adult Ed - State (Carryover)
TAACCCT Grant
Economic Incentive Grant (Carryover)
Domtar WEC 2015 (Carryover)
Perkins Reserve Grant - AWS Welding
Wal-Mart WEC Grant - carryover
Carl Perkins
Career Pathways (TANF funds)
ACE-Career Coaches
Totals
11
Total Amount
Earned to Date
Cossatot Community College of the University of Arkansas
Schedule of Bank Accounts
As of September 2015
Name of Account
Name & Address of Bank
Balance
Cash Fund Account
Bear State Bank
P.O. Box 980
De Queen, AR 71832
$738,664.08
General Revenue Account
State Treasury*
1,222,182.84
Nashville Account
Bear State Bank
P.O. Box 832
Nashville, AR 71852
500.00
Ashdown Account
Bear State Bank
P.O. Box 547
Ashdown, AR 71822
500.00
Financial Aid
Bear State Bank
P.O. Box 980
De Queen, AR 71832
78,896.71
Scholarship Fund
First State Bank
P.O. Box 970
De Queen, AR 71832
5,933.21
Student Organizations
First State Bank
P.O. Box 970
De Queen, AR 71832
38,224.44
Workforce 2000
First State Bank
P.O. Box 970
De Queen, AR 71832
52,370.25
Total
* Reimbursed funds to Main Bank Account first week in October.
12
$2,137,271.53
Cossatot Community College of the University of Arkansas
Schedule of Investments - Certificate of Deposits
As of September 2015
Amount
Rate
Maturity Date
Bank
Term
College Funds on Certificate of Deposit
$257,944.90
1.25%
3/29/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
12 months
$255,691.61
1.00%
6/26/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
12 months
$255,797.11
1.10%
8/28/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
12 months
$769,433.62
Total College (Agency) Funds
*CD Balance as of September 2014 was at $760,890.82.
13
Cossatot Community College of the University of Arkansas
VSO Account Balances
As of September 2015
Administration
22.41
Flower Fund
102.18
Milestone Committee
40.65
Recognition Committee
92.64
Christmas Party
225.88
Blue Jean Fridays (Christmas Party Door Prizes)
255.76
Blue Jean Fridays (Relay for Life)
291.98
Automotive
2,224.08
Collision
2,072.78
Phi Theta Kappa
1,898.92
Radio/TV
207.00
Auto Painting
1,768.64
Agri Club
6,264.05
Pipe Welding - Nashville
225.00
Welding - Nashville
3,201.96
Welding - De Queen
275.00
Industrial Technology
850.78
Post-Secondary Culinary Arts
580.92
Culinary - Secondary
22.10
Cosmetology
658.79
Post-Secondary Cosmetology
379.64
OTA - Class of 2015
1,833.00
OTA - Class of 2016
742.66
DQ LPN
516.99
Nashville Nursing Class of June '16
544.10
Nashville Nursing Class of June '15
275.60
Nashville Med Pro Ed
1,889.74
De Queen Med Pro Ed
268.37
RN Class
3,972.48
Rodeo Team
47.24
Cossatot Student Ambassadors/S4S
3,055.56
Student Diversity Association
716.16
Soccer Team
2,701.38
Total
14
$38,224.44
Cossatot Community College of the University of Arkansas
Schedule of Endowment Funds
September 30, 2015
Amount
Maturity
Date
Rate
Bank
Term
Endowment Funds on Certificate of Deposit
$75,000.00
1.10%
8/28/2016
Horatio State Bank
P.O. Box 347
Horatio, AR 71842
$75,000.00
Balance
12 months
Total Endowment CD's
Name & Address of
Bank
Endowment Funds in Checking
$3,451.44
Bear State Bank
P.O. Box 980
De Queen, AR 71832
$3,451.44
Total Endowment
Checking
$78,451.44
Total Endowment Funds
*Endowment Fund Balance as of September 2014 was at $77,623.41.
15
Cossatot Community College of the University of Arkansas Foundation, Inc.
Checking Account Details
Estimated Financial Information
As of August 31, 2015
Checking Account - First National Bank
Beginning Balance (July 1, 2015):
$137,432.68
Deposits through August 2015:
Employee Payroll Deduction Contributions
Clayton Castleman Memorial Scholarship Fund
Shirley Berner Memorial Scholarship Fund
Ruel & Mittie Crow Endowment Scholarship Fund (interest)
Bill & Nancy Wilson Scholarship Fund (interest)
Tri Lakes Area Nursing Scholarship Fund (interest)
Shirley Bartholomew Scholarship Fund (interest)
Checking Account Interest
Total Deposits
Expenses through August 2015:
Miscellaneous Expenses
Advertising Expenses
Membership Fees
381.80
100.00
1,000.00
93.49
28.67
26.29
51.04
23.38
1,704.67
$84.29
$500.00
$337.00
Total Expenses
Ending Checking Account Balance
$921.29
$138,216.06
16
Cossatot Community College of the University of Arkansas Foundation, Inc.
The University of Arkansas Foundation, Inc.
Estimated Financial Information
Statement of Activities Report -August 2015
Income
Project
Description
Beg Balance
Gain (Loss)
Morris Family
Scholarship Fund
129,049.32
(6,326.20)
Morris Family
Scholarship Fund
29,009.84
975.30
CCCUA
Foundation
General Fund #1
173,776.34
Totals
331,835.50
(5,350.90)
17
Interest
Expenses
End Balance
-
-
122,723.12
508.79
-
30,493.93
1,028.92
-
174,805.26
1,537.71
-
328,022.31
Cossatot Community College of the University of Arkansas Foundation, Inc.
Schedule of Certificate of Deposits
Estimated Financial Information
As of August 2015
Short Term Certificate of Deposits
Term
60
months
Rate
Maturity
Date
2.00%
8/13/2019
Horatio State Bank
10,125.00
6 months
1.00%
2/20/2016
Horatio State Bank
21,785.20
Leeper Scholarship
12
months
1.10%
9/17/2015
Horatio State Bank
23,000.00
Bill & Nancy Wilson Scholarship
12
months
1.15%
1/24/2016
Horatio State Bank
$10,000.00
Tri Lakes Area Fund Nursing Sch
12
months
1.00%
10/9/2015
Horatio State Bank
$10,546.69
Name of CD
Shirley Bartholomew Mem. Sch.
DAV/General Scholarship
Bank
Total Certificate of Deposits
Amount
$75,456.89
Total Checking, CDs, and Investments
$541,695.26
* Total Checking, CDs, and Investments for Foundation totaled $536,382.70 in September 2014.
18
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
November 2, 2015
SUBJECT: Academic Services Report
MARIA PARKER
19
Academic Services Report
1. Spring enrollment opened to current students on October 19 and will open to all students on
October 26. It is too early to project an enrollment number.
2. Wayne Kendrick and Felipe Linares completed American Welding Society’s (AWS) 7 day
Certified Welding Inspector seminar. This training was funded by a grant. They hope to receive
notification they have been awarded the CWI certification and the Certified Welding Educator
(CWE) certification.
3. We have submitted a Letter of Intent to begin developing the PTA program on the Ashdown
campus in the Fall of 2017. The full proposal is due this month.
4. Adult Education has started an ESL class at Horatio Elementary School in partnership as part of
the 21st Century grant that the school received. Susan Chadwick has been hired to teach the
class. She has 17 students enrolled.
5. Adult Education has developed a partnership with Experience Works to offer their clients
computer literacy, adult basic education, and career skills training. A similar partnership is in the
works with Weyerhaeuser.
6. We have received two Workforce Planning grants as part of SWACCC and UAWA partnerships.
These grants focus on aligning secondary/post-secondary/industry skills and providing a network
of placement services. Each grant will provide roughly $80,000 of funding in the planning year
and $250,000 for each implementation year. Both projects are gearing up and we plan to hire a
coordinator for the SWACCC grant in the coming weeks.
7. The faculty are piloting an exciting project this Spring that we hope will produce positive results.
All first-time entering students without an ACT of 19 will be placed into a 4 week English and/or
Math refresher course before placement testing. The remaining 12 weeks of instruction will be
in either college level or continued remedial work. We hope this will speed remediation time.
8. Several new employees have been selected since our last meeting including an RN Clinical
Coordinator, LPN Clinical Coordinator, Biological Sciences Faculty, and a PTA Director.
Confirmation of a Director of Nursing is pending.
9. Bruce Franklin (faculty), Nikki Evans (staff), Brettny Lynch (student), and Alli Hennard (alum)
were honored at the Arkansas Community Colleges conference in October.
20
Enrollment
Spring registration has opened. It is too early to project a result.
Testing And Assessment Centers
2014
January
February
March
April
May
June
July
August
September
Grand
Totals:
ASSET GED Instructor TABE CRC's PRAXIS COMPASS Misc NOCTI
1
0
173
7
34
0
118
0
0
0
0
765
7
17
0
41
3
0
0
0
831
0
35
5
25
12
0
0
0
887
0
43
0
69
22
0
1
0
1351
0
76
0
63
10
2
1
3
407
0
15
10
53
19
8
3
4
792
0
18
0
98
10
1
0
6
112
0
17
0
143
4
0
0
23
1192
0
13
0
19
7
1
2015
January
February
March
April
May
June
July
August
September
Grand
Totals:
ASSET GED Instructor TABE CRC's PRAXIS COMPASS Misc NOCTI
0
15
302
0
16
0
78
6
0
0
9
860
0
15
0
39
8
0
0
24
929
1
6
0
19
7
0
0
24
1253
0
16
0
84
12
1
0
11
1080
0
12
0
20
7
1
0
17
206
0
13
0
47
3
0
0
1
548
0
25
0
59
13
2
0
3
202
0
47
0
162
14
0
0
15
634
0
5
71
9
2
0
6
0
7
101
5206
5178
14
1
238
103
21
15
0
467
346
76
56
11
4
Month
Total
333
833
908
1021
1503
518
926
282
1255
7579
Month
Total
417
931
986
1390
1131
286
648
430
736
6955
Adult Education
General Enrollment Head Counts - August 2015
Educational Site
1 UAC-De Queen
2 UAC-Nashville
3 Dierks Community Center
Functional Level
ESL/ABE/GAE
ESL/ABE/GAE
ABE/GAE
August
Hours*
August
Active**
1095
498.5
16.5
1610.00
99
59
5
163
September
Hours*
1735.25
783.5
46.5
12.5
September
Active**
123
70
6
13
2577.75
212
General Enrollment Head Counts -September 2015
Educational Site
1 UAC-De Queen
2 UAC-Nashville
3 Dierks Community Center
Functional Level
ESL/ABE/GAE
ESL/ABE/GAE
ABE/GAE
Students have a minimum of 1 contact hour.
* Total number of contact hours by each student for the month.
** Total number of students that walked in the door for the month.
22
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
November 2, 2015
SUBJECT: Facilities Report
MIKE KINKADE
23
Facilities Update
as of 23 October 2015
Sevier County Campus
Student Commons Planning: We will meet in early November with our architectural design group and
a UA-approved “job order” general contractor to determine the next steps for this project. It looks as if
the overall cost of the facility may force us to “phase” the project, and this meeting will allow us to
identify logical phases to completion.
Curbing and Landscaping: As I mentioned in the previous report, we continue getting bids on both
curbing and landscaping for this campus. Both of these projects should complete before the end of the
year.
Little River Campus
Welding Facility: For all intentional purposes, this project is completed. We will have an opportunity to
show off this facility to school officials and local legislators the week of October 30.
Other Projects
Lockesburg Property: We are getting bids for perimeter lighting supplies (poles, fixtures, wire, etc.),
and will begin working on this project over the winter months.
Video cameras: For the safety of our staff and students, we will continue our recent practice of
installing video equipment in all our buildings.
24
Community Utilization of Howard County Campus Facilities
Sep-15
Group Name
Paulino Shower
Relay for Life
Beekeepers
AR Teacher Retirement
TOTALS
Program Name
Shower
Meeting
Meeting
Meeting
# of Hours
Used
4
2
4
5
15
Program Name
Shower
Meeting
Meeting
Meeting
Meeting
# of Hours
Used
3.5
4
8
2
1
18.5
# of People Served
70
15
65
75
225
Oct-15
Group Name
Lofton Shower
Bee Keepers
Foster Grandparents
Relay for Life
Dept. of Work Service
TOTALS
# of People
Served
50
65
25
10
1
151
Community Utilization of Sevier County Campus Facilities
Sep-15
Group Name
Sevier County Ext
Cattleman's
US Army Corp
Dr. Walker
SWA Crisis
TOTALS
Program Name
Meeting
Meeting
Meeting
Training
Meeting
# of Hours
Used
2
3
3
6
4
18
# of People
Served
10
20
15
25
20
90
Program Name
Fund Raiser
Meeting
Training
Meeting
Class Reunion
# of Hours
Used
4
15
14
7.5
4
44.5
# of People
Served
75
125
24
65
25
314
Oct-15
Group Name
FFA
Sevier County Ext
Alert Group
Weyerhaeuser
HHS
TOTALS
25
Ashdown Community Facility Usage
Month: September/October 2015
Room
# of
hours
# of
people
Total for Room 207
0
0
Total for Room 217
SW AR Injury Prevention
Coalition
Total for OTA
Chamber of Commerce Board of
Directors
Ashdown Athletic Booster Club
Ashdown Athletic Booster Club
Total for Laynesport Room
0
0
3
3
20
20
4
2
2
8
30
15
15
60
36
2
432
15
1
4
4
47
9
40
50
200
737
45
5
60
4
30
9
90
3
3
6
39
97
15
30
50
320
1137
Date
Group
Room 207
Room 217
OTA
Laynesport
Room
Civic Center
2nd Tuesday each
month
2nd Tuesday each
month for 2 hrs.
9/20/15
10/18/15
Every Tuesday &
Thursday for 2 hrs.
9/14/15
9/21/15
10/10/15
10/17/15
Millwood Room
Every Tues for 1 hr.
2nd Tues each month
for 2.5 hrs.
2nd Monday each
month for 2 hrs.
Each Tues during
Sept & Oct for 1 hr.
Little River Ext Service--Get Fit
Seniors
SWADC Board Meeting
Ashdown Head Start--Parent
Involvement Meeting
Jason Curtis--Private Party
Gina Duncan--Private Party
Total for Civic Center
Carla Myane--Art Lessons
Little River Genealogy Society
Little River Ext Service---Little
Recipe Club
Little River Ext Service--Tai Chi
Class
Little River Ext Service--EHC
9/2/15
Meeting
10/3/15
Jason Curtis--Private Party
10/25/15
Lynze Greathouse--Private Party
Total for Millwood Room
GRAND TOTAL FOR September/October 2015
26
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
REPORT TO THE BOARD OF VISITORS
November 2, 2015
SUBJECT: Public Services & Workforce Development
TAMMY COLEMAN
27
Public Services and Workforce Development Report
AUGUST – SEPTEMBER 2015
Total Number Served
Continuing Education/Workforce Development Courses
(327 Training Hours, 42 Tests)
Ashdown Workplace Education Center (381 Tests Given)
Career Pathways
382
153
176
53
*Training Hours: # Students x Course Contact Hours
1.
An Office Skills Development (OSD) was created within the Arkansas Department of Career
Education (ADCE) by 2015 legislation. The Governor’s Workforce Cabinet has put a
Memorandum of Understanding into place to help bridge the time period between now and the
time that the ADCE’s OSD puts rules and regulations in place for a new system.
They have authorized the use of the Existing Workforce Training Program application and the UI
Trust Training application as vehicles to provided training that is needed in that time frame,
utilizing funds that have been earmarked from the monies that have been transferred to the
ADCE’s OSD to cover those applications. The new program is expected to continue to make
funds available for incumbent worker training as well as offer some additional flexibility that
was not allowed under EWTP.
ADCE is one of five agencies that make up the Governor’s Workforce Cabinet. The Office of
Skills Development contributes to these efforts in the following ways: 1) Technical Institutes
and Secondary Career and Technical Centers: 17 on two –year college campuses and eight on
high school campuses providing courses and hands-on training to high school students in fields
such as computer programming, welding, drafting and design, medical technology and
construction; 2) Apprenticeships: 89 programs providing education and structured, on-the-job
training to almost 4,000 apprentices, primarily professionals requiring certifications and licenses,
such as plumbers and electricians; and 3) Workforce Engagement and Development: Regional
Advisory Councils, grants, analytics, and strategic alignments.
2.
In August UA Cossatot’s Career Pathways program was recognized as 1 of 11 programs to have
10 or more new enrollments. There are 25 colleges participating in the statewide initiative.
3.
UA Cossatot graduate Jonnie Jackson --- an EMT and firefighter for the Saratoga Fire
Department --- was honored by the Corps of Engineers along with two other men for preventing
drownings.
4.
There are currently 229 registered student/alumni/community and 47 registered employer
accounts within UA Cossatot’s virtual career center. There were 34 active job posts in August
28
47 active job posts in July. Use of the Virtual Career Center is free to both employers and job
seekers.
5.
Forty-nine Career Readiness Certifications (CRC) were earned at UAC in August and September
of 2015, certifying that each individual has successfully completed the required
Reading for Information, Applied Mathematics and Locating Information WorkKeys®
assessments.
 11 Gold: Possess core employability skills for approximately 90% of the 14,000 jobs profiled
by WorkKeys® in the three skill areas.
 31 Silver: Possess core employability skills for approximately 65% of the 14,000 jobs
profiled by WorkKeys® in the three skill areas.
 7 Bronze: Possess core employability skills for approximately 65% of the 14,000 jobs
profiled by WorkKeys® in the three skill areas.
6.
The Workplace Education Center --- a member of the Public Services and Workforce
Development Department --- is a cooperative of Domtar, Texarkana Arkansas Adult Education
Center and UA Cossatot. The services provided, number of students served and the number of
tests given August – September 2015, in addition to the year-to-date totals, are as follows:
Workplace Education Center
A Cooperative of Domtar, Texarkana Arkansas Adult Ed Center and UA Cossatot
August 2015
Students
WEC Services
Essential Skills
DHS-TEA/WIA Testing
Total WEC Services
Community Resource
Services
Instructor/ASSET/Compass
Career Ready 101
(KeyTrain)
WorkKeys/CRC
Total CRS Services
Total Students/Hours
Students Tests
Tests Hours YTD
YTD
Hours
YTD
13
1
14
9
1
10
136
2
138
36
3
39
41
6
47
800.75
6
806.75
42
52
104
237
874
1748
10
29
81
95
30
83
165
175
24.5
110
238.5
376.5
43
69
349
388
129
206
1209
1256
97.75
274
2119.75
2926.5
29
September 2015
WEC Services
Essential Skills
DHS-TEA/WIA Testing
Total WEC Services
Community Resource
Services
Instructor/ASSET/Compass
Career Ready 101
(KeyTrain)
WorkKeys/CRC
Domtar Employee CR
101/KT
Domtar Employee
WorkKeys
Total CRS Services
Total Students/Hours
Students Tests
Students Tests Hours YTD
YTD
Hours
YTD
14
2
16
8
2
10
152.25
4
156.25
41
5
46
49
8
57
953
10
963
45
80
160
255
954
1908
4
1
12
3
7.5
4
47
70
141
209
105.25
278
9
89
41
9
89
41
6
65
81
12
196
206
19
231.5
387.75
6
387
433
12
1405
1462
19
2351.25
3314.25
August and September were busy months for the WEC/Ashdown Testing Center. Domtar
Industries ran two ads hiring for production and maintenance, requiring a Career Readiness
Certificate to apply. The center staff was pleased to be able to provide the needed Career
Readiness 101 and WorkKeys services for prospective applicants. The WEC team also launched
a new WorkKeys portal to provide Career Readiness 101 and WorkKeys testing for Domtar
Industries incumbent workers for job advancement purposes. The addition of finals for the
summer session and placement testing for fall provided during the reporting period resulted in a
very active Workforce Education Center.
7.
Courses/services/activities offered by Continuing Education Services and Workforce
Development in August and September of 2015, included:
- Basic EMT Refresher/Transition
- BLS for Healthcare Providers Certification
- BLS for Healthcare Providers Renewal
- Blood borne Pathogens
- Corps of Engineers Qualified Person Electrical Training
- Entry Level Ropes for the Fire Service
- Fun and Profit Fantastic Fall Florals
- Fun and Profit Shabby Chic Furniture Refinishing
- Introduction to Fire Protection
- Leading Like You Own It
- Paint Animals with Colored Pencils
30
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
BOARD OF VISITORS
ACTION ITEMS
November 2, 2015
31
Board of Visitors Meeting – November 2, 2015
Action Item No. 1: Approve Minutes of the September 14, 2015, Board of Visitors
Meeting.
1. Background information: This is routine action for the Board.
2. Why action is needed at this time: This action is customary at the meeting following the meeting
for which the minutes are recorded.
3. Chancellor's Recommendation: The Chancellor recommends the Board approve the minutes of
the September 14, 2015, Board of Visitors Meeting as submitted.
4.
Board of Visitors Action:
______________________________________
The Board approved the minutes of the September 14, 2015, Board of Visitors
as recorded.
Motion by: Barbara Horn
Seconded by: Greg Revels
Yeas: 5
Nays: 0
32
MINUTES OF MEETING
COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS
BOARD OF VISITORS
September 14, 2015
Chair Larry Mashburn called the regular meeting of the Board of Visitors to order at 6:15 p.m.
following light meal on the Howard County Campus in Nashville.
Present: Larry Mashburn
Jay Dooley
Greg Revels
Barbara Horn
Dr. Glenn Lance
Robert Martinez
Ricky Kesterson
Absent: Kathy Beavert
John Hearn
Staff Reports:
Dr. Cole reported to the Board on the unique way community colleges have of really focusing on what
we need, and we actually have the staff and freedom to get it done. The Vice Chancellors and Barry all
met this afternoon and discussed things we are doing. Dr. Cole and Maria met with Kim Dickerson
and her ARNEC staff and saw right away that the Medical Division was not aligned exactly as it
needed to be. It isn’t equipped to add new programs easily. As quickly as this January, we will
restructure our Medical Education Division so that we will be more agile about adding new programs
like PTA, and it will also give our division chair more time to do research to determine what programs
we need to have. We will overturn a complete division in a matter of three or four months. We do have
the staff to make changes rapidly.
Charlotte Johnson gave the financial report. The financial reports look a little different this time. The
first four pages are the fourth quarter reports that we do at the end of June for the UA System. They
are based on everything being budgeted, and they are in a little bit different format. We ended up with
a really large decrease in our fund balance because the Teacher Retirement and Arkansas Public
Employees Retirement have forced us to take on a part of their liability for the year. We have an
increase in revenues over last year at this time of over $100,000. The book program has collected
about $57,000 in revenues. We are looking pretty good for the year.
Dr. Maria Parker gave the Academic Services Report. The fall enrollment is up 6 on headcount and
down one on full-time student from fall of 2014. That is a record enrollment. Our Hispanic enrollment
is at 25% headcount but actually around 24% on the FTE count. We are just below that 25% to qualify
as a Hispanic Service Institution. When we get to 25% we can apply for Title V Grant Funds. The
average age of our students is 21, and our biggest increase is in concurrent enrollment from 33% to
37%. Due to the demographics of our service area, we think our student population will remain around
1500, therefore we will keep focusing on quality of academic programming and instruction. The
textbook program is going really well. We had several items approved at the July Coordinating Board
meeting, and we will be asking the Coordinating Board to delete programs that are no longer in
demand. We have submitted two workforce Planning grant applications to ADHE as part of SWACCC
33
and UAWA partnerships. If funded, these grants would focus on aligning secondary/postsecondary/industry skills and provide a network of placement services. They will provide $100,000
funding in the planning year and $250,000 for each implementation year.
Mike Kinkade gave an update on facilities. Our Student Commons bids came in higher than expected
at $1.295 to $1.5M. We will advertise this project in our local area and see where bids come in on this
project. Curbing and landscaping are continuing on the De Queen campus as funds are available. At
Ashdown we are finishing up the electrical and plumbing on the new welding facility. The welding
partitions and tables were built by welding classes at the other campuses and will be moved once the
facility is fully complete. At Lockesburg we are in the process of marking property lines and will
install exterior lighting and security cameras next. We are continuing to clear the overgrowth and
vegetation from the buildings and surrounding yards.
Steve reported on Public Services and Workforce Development pointing out the number of times our
amphitheater is used. We had three major events during the last three months and have six events
already scheduled for future use. We are currently advertising for a full-time workforce development
person who has the skills necessary to teach in the industries and corporations in our area.
Actions Items:
No. l Approve Minutes of July 6, 2015. Robert Martinez made the motion for approval and with a
Second from Greg Revels, the motion passed by a vote of 7-0.
No. 2 Approve the Deletion of Low-Performing Programs. Greg Revels motion for approval and
Ricky Kesterson made the second. The motion passed by a vote of 7-0.
The Board went into executive session at 6:38 p.m. to discuss personnel matters and returned to open
session at 7:00 p.m. with no actions taken.
Chair Mashburn asked for a motion for adjournment. Dr. Glenn Lance made the motion to adjourn,
and Jay Dooley seconded the motion. The motion passed by a vote of 7-0, and Chair Mashburn
adjourned the meeting at 7:02 p.m.
Respectfully submitted,
Kathy Beavert, Secretary
jj
34
Board of Visitors Meeting – November 2, 2015
Action Item No. 2: Approve Revision to College Policy 404: Hiring Authority.
1. Background information: This revision to College Policy 404: Hiring Authority is necessary to
remove from the Board of Visitors all possible liability.
2. Why action is needed at this time: This is the first time the Board of Visitors has met since it
became necessary to make this revision.
3. Chancellor's Recommendation: The Chancellor recommends the Board approve the revision to
College Policy 404: Hiring Authority.
4.
Board of Visitors Action:
The Board of Visitors approved the revision to
College Policy 404: Hiring Authority.
Motion by: Greg Revels
Seconded by: Dr. Lance
Yeas: 5
Nays: 0
35
COLLEGE POLICY 404
PERSONNEL
HIRING AUTHORITY
The Chancellor shall make recommendations to the Board of Visitors for appointments of
professional non-classified personnel.
The Chancellor shall make appointments of classified personnel without recommendation to the
Board of Visitors.
The Chancellor has the final authority to hire and terminate employees.
Upon hiring or terminating any full-time employee the Chancellor will immediately inform via
email the Board of Visitors.
The Chancellor will authorize certain administrators to employ part-time instructors or other
personnel for temporary duty.
The Chancellor shall establish procedures for filling positions. These procedures shall ensure that
the college recruits and selects the highest quality employees possible.
September 8, 2014
December 2, 2013
January 1, 2011
July 26, 2004
July 30, 2001
36
Board of Visitors Meeting – November 2, 2015
Action Item No. 3: Approve Deletion of College Policy 115: Appointment of NonClassified Full-Time Personnel.
4. Background information: This policy is no longer needed due to the change made in College
Policy 404: Hiring Authority.
5. Why action is needed at this time: This is the first time the Board of Visitors has met since the
change was made to College Policy 404: Hiring Authority which negated College Policy 115:
Appointment of Non-Classified Full-Time Personnel.
6. Chancellor's Recommendation: The Chancellor recommends the Board approve the deletion of
College Policy 115: Appointment of Non-Classified Full-Time Personnel.
4.
Board of Visitors Action:
The Board of Visitors approved the deletion of
College Policy 115: Appointment of Non-Classified Full-Time Personnel.
Motion by: Greg Revels
Seconded by: Dr. Lance
Yeas: 5
Nays:
0
37
COLLEGE POLICY 115
BOARD OF VISITORS
APPOINTMENT OF NON-CLASSIFIED FULL-TIME PERSONNEL
Non-classified full-time personnel shall be appointed by the Board of Visitors upon
recommendation of the Chancellor for one year. Each non-classified full-time staff member’s performance
shall be evaluated prior to reappointment or dismissal.
July 7, 2014
January 1, 2011
July 30, 2001
38
COSSATOT COMMUNITY COLLEGE
OF THE UNIVERSITY OF ARKANSAS
BOARD OF VISITORS
INFORMATION ITEMS
November 2, 2015
39
Newly Hired Full-Time Employee
*Katy Garcia
Hire Date: 09-01-15
Position: Financial Aid Specialist
Department: Financial Aid
Salary: $26,531
*Katy was a part-time employee in the Financial Aid Department for 14 months from July 2014
to September 1, 2015.
40
Academic Advising Committee
Members
Present
Members
Present
Ashley Aylett, Chair
 Lynze Greathouse

Justin White
 Lauren Young

Tommi Cobb
 Mary Collom

Kay Cobb
 Crystal Sims
Tabetha Nguyen
 Summer Markham
Steve McJunkins

Also present: Suzanne Ward, Pat Earnest, Toyia Witherspoon, and Nikki Evans
Meeting Date: October 2, 2015
Meeting Time: 8:00 am
Location: AV 1
Agenda
 Update on Projects
o Advising Checklist---Ashley, Kay, Tab, Steve
 Justin will talk to Academic Council regarding advisor assignment, facultyadvisee limits, and the process if a student wants a different advisor
 Ashley will work on formatting the advising checklist before next meeting
o Pre-requisites on Degree Plan—Suzanne, Lynze, Mary
 Table this for now because pre-requisites currently in the process of changing
 Suzanne did note that she has added placement scores guidelines in degree audit
that is specific to the program
o Change of Major/Drop Forms Workshop—Justin, Tommi, Summer
 Justin talked to Montu. The drop form is ready to go, but has not been made live
yet. Justin will let us know when the form goes live. Justin has tested the flow and
is working good.
 The flow as of now is: form will be on the website for students to access,
then be sent to the instructor’s email, then advisor, financial aid, then
student services for final processing.
 Upon speaking with Montu, we may have to change the flow because
advisors vary from student to student, and often change when the student
changes degrees. We will discuss via email.
 Justin suggested a creating protocol for advisors when they receive a drop
form on a student. The group agreed. When advisor receives drop form,
contact student, make a note on the LiveForm, sign and submit. If student
does not respond to contact, that will be your note on the LiveForm
 When an instructor is dropping for non-attendance, the flow will be the
same minus the student starting the process.
 The electronic drop form is set up to be locked and all required areas must
be completed for the form to be sent on for the next step in processing.
41



On drop form, working phone number must be present with a note stating
school email must be used for this form.
 Steve suggested adding the Division Chair to the work flow on the process
so DC will be notified of the drops.
 Steve suggested that a notification be sent once the form is first submitted
to student services so they are aware the form is in process and tracking
processes. Tommi will be the person to receive these notifications and
keep track.
 Justin will email changes to Montu regarding changes we discussed
The change of major is not as far along as the drop form, but should be ready to
test next week.
Lynze/Lauren suggested adding a link to the drop form in our attendance Campus
Connect area. Justin said he would ask Montu about this.
Note…..Invite Montu to next meeting
AA
CURRICULUM & STANDARDS COMMITTEE MINUTES
Date: 9/4/15
Member
Ashley Dougherty
Brenda Morris
Keith Burt
Julie Rhodes
Crystal Sims
Location:
AVI
Begin: 8:15
Present
√
√
√
√
√
Member
Pat Earnest
Robbie McKelvy
Barbara Lacefield
Maria
End: 8:45
Present
√
√
√
√
Guests: Kay C., Steve M.
Agenda Items
Action: Motion
Carried+
1. Steve McJunkins, Division Chair of Skilled & Technical Sciences, presented four culinary
courses offered for Secondary Career Center students only.
What:
Culinary courses for SCC students. This is through a partnership/MOU with Texarkana College.
CUL 1103 Sanitation & Safety
Fall 2015
CUL 1202 Basic Food Preparation A
Spring 2016
CUL 1302 Basic Food Preparation B
Fall 2016
CUL 1443 International Cuisine
Spring 2017
42
Why:
This will serve SCC Foreman and Ashdown high school students who wish to transfer into the
TC Culinary Program. The four classes may also be used in our AGT and AGS programs
How & When:
First course offered in the Fall 2015 semester.
*All of the above motions carried are recommendations and must be approved by both the Vice
Chancellor of Academics and Chancellor and, in some cases, the Board of Visitors, the UA Board of
Trustees, and or the Arkansas Higher Education Coordinating Board before the motions can take effect.
+ Approved by Vice Chancellor of Academics and Chancellor.
CURRICULUM & STANDARDS COMMITTEE MINUTES
Date: 10/16/15
Member
Ashley Dougherty
Brenda Morris
Keith Burt
Julie Rhodes
Crystal Sims
Location:
AVI
Present
√
√
Begin: 10:30
Member
Pat Earnest
Robbie McKelvy
Barbara Lacefield
Maria
End: 11:30
Present
√
√
√
√
Guests: Sunni, Relinda.
Agenda Items
Action: Motion
Carried+
1. Crystal Sims, Division Chair of General Education & University Transfer, presented two
new courses. English Refresher, and Math Refresher for approval.
What:
GSTD0401 Math Refresher
GSTD0301 English Refresher
Why:
These courses are necessary to meet our new placement idea. A select group of students will
enter into these four week class to re-learn the skills necessary to be successful in college level
classes.
How & When:
We will pilot the courses in the Spring 2016 semester.
43
2. Crystal Sims, Division Chair of General Education & University Transfer, and Maria
Parker, Vice Chancellor of Academics, provided a list of courses with prerequisites to be
removed or added.
What:
Change in requisites.
Why:
Division Chairs researched the reading level of our college textbooks and adjusted perquisites to
align with the textbook and course outcomes.
How & When:
Maria provided a list of perquisite changes. Keith will enter changes in the POISE Catalog and
Course. Effective with Spring 2016 registration.
*All of the above motions carried are recommendations and must be approved by both the Vice Chancellor of
Academics and Chancellor and, in some cases, the Board of Visitors, the UA Board of Trustees, and or the
Arkansas Higher Education Coordinating Board before the motions can take effect.
+ Approved by Vice Chancellor of Academics and Chancellor.
Next Meeting: TBA (Third Friday at 10:00)
Chairperson: Ashley Dougherty
Location: TBA
Recorder: Brenda Morris
Distance Education Committee
Meeting Minutes 8/28/2015
Laura Riddle gave the committee a Blackboard update and asked the committee to remind students that
if they are being moved to another class or enrolled into a class it takes a few days for the class to show
up in their Blackboard class list. She also reminded the committee that if a student is dropped as a “no
show” then the instructor should make the class unavailable for them to avoid confusion.
Barbara Lacefield made a request to develop two new online courses – Agricultural Economics and
Natural Resources. Kelli Harris will be the course developer. A motion was made by Robbie McKelvy
to approve the development of the class, Karen Arbuckle Seconded the motion and the committee was
unanimously in favor for their development.
Sunni Davis presented a few free software programs (Powtoon, Pixton and ScreencastOmatic) to the
committee and demonstrated their usefulness. These programs can be used to enhance course material.
She will send out links and examples of the programs to the faculty.
44
The committee discussed our technical (online class) review forms.
 It has been brought to our attention that students would like to see the same materials to be found
under the “course resources” menu item from all instructors. This will prevent them from
“having to hunt for the materials”.
 The committee discussed enforcement of template consistency. Online course technical reviews
will be reexamined to ensure that any necessary changes identified from the initial review have
since been addressed by the instructor. As all online instructors are officially part of the distance
education committee their contribution to the committee is also part of the faculty evaluation.
 The committee discussed a possible old course clean up procedure. It was suggested that, in
order to avoid confusion by students who see classes they’ve already completed in their
Blackboard line-up list, old courses will be made unavailable in a blanket sweep. Instructors who
need their course available for incompletes or grade appeals can then make their classes available
again. A motion was made by Kay Cobb to proceed with this procedure, it was seconded by
Tony Hargrove and all were in favor of the decision.
ka
Employee Safety and Wellness Committee
September 18, 2015
Present: Waco Jackson, David Sirmon, Mark Kutak, Felipe Linares, Debbie Gatlin, Tim
Whisenhunt, Rick Pruitt, Annette Davis, Jackie Taylor, Allen Clark, Michael Marsh
On Assignment: Rick Pruitt, Annette Davis, Jackie Taylor, Allen Clark, Michael Marsh and
Cathy Billingsley.
On Leave: Crystal Bell Hunter, Roderick Dancer, Arvadell Lynn, Tammy Morris
The Employee Safety and Wellness committee met Friday at 10:00 a.m. in room 307. The
committee is happy to announce, that in conjunction with the Disaster Preparedness Committee, the
AED map was incorporated into the evacuation plan map. The map was sent out to all Cossatot
employees on August 17 from Waco Jackson. There is a map of all 3 campuses.
Cathy Billingsley has sent out our 2nd campus newsletter. The first one was on school zone
driving safety tips and the second was on cholesterol education. They are very professional looking,
very informative, and very timely. Great job Cathy.
The meeting was adjourned at 11:00 a.m. and the October meeting will be held via email.
dg
45
09/04/15
Minutes: Facilities Committee Meeting
Time: 11:30 a.m.
Location: AV1
Committee members present: Barry Reed, James Jones, Zebbie Launius, Tammy Coleman, Katy
Pickens, Tim Whisenhunt, Mike Kinkade, Loren Hinton, Marvin Terrell, Wayne Kendrick
Special Guest: Dr. Steve Cole
Committee members absent: Jim Fleming, Kellie Reynolds, Brad Smith, Floyd Davis, Michael Marsh,
Jerry Harding
The first agenda item discussed at the meeting was landscaping. The first campus to have landscaping
work done will be the De Queen campus. Since it is the oldest of the three campuses and has had many
building additions over the years, the current landscaping is random and does not present the campus in
the best way. With the UA Trustees meeting coming up in the spring of 2016, general beautification of
the campus is a priority. Mike Kinkade, Steve Cole, and Tim Whisenhunt recently met with Resendiz
Landscaping to discuss plans for landscaping the college grounds. Once a plan has been developed
along with the estimated cost, Mike, Steve, and Tim will present it to the committee for their
opinions/approval. It was also mentioned that, at least for a while, Resendiz Landscaping may be hired
to handle the maintenance of the new landscaping.
Next, the state of the college’s electronic signs was discussed. Mike informed the committee that these
signs are at the point where they will need an upgrade or they will no longer work properly. The cost to
upgrade the signs is prohibitive—about $75,000. The committee members expressed doubts as to
whether most people even read the announcements on the signs. Everyone agreed that it would be wise
not to spend such an exorbitant amount on electronic signs, and that very nice non-electronic signs could
be acquired at a fraction of the cost, particularly if the existing sign bases are used.
The committee discussed forming a subcommittee to evaluate bids to determine if needs are being met;
also to review projects to decide whether all aspects have been completed. Steve mentioned the
performance contracts requirement that is new this fiscal year, and the importance of making sure the
requirements are being met.
Barry went over the facilities reservation process. Rachel Hickey is the main point of contact. There
should be facilities reservation forms available on each campus. When a form is turned in, it should be
forwarded to Rachel. She will then contact Annette or Tammy in De Queen or Barry in Ashdown to
make arrangements for set-up. Barry is developing FAQ sheets for each campus and will send them to
the committee for their review when complete. These sheets will be made available to groups using the
college’s facilities and will address matters such as location of restrooms, emergency evacuation plans,
etc.
Barry informed the committee that Historic Register status will be requested for the two main buildings
at the Lockesburg site. A Friday “work day” at Lockesburg may be planned in the near future. Any
46
employees who wish to help with general yard work and building/grounds clean-up will be given the
opportunity to volunteer.
The committee decided that for the 2015-2016 year their regular meeting time will be the first Friday of
the month at 11:30 a.m. in the AV rooms. A different committee member will record the minutes at
each meeting. The recorder for the October meeting will be Kellie Reynolds.
Meeting adjourned, 12:10 p.m.
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Academic Council Meeting
September 11, 2015
Present: Maria Parker, Barbara Lacefield, Crystal Sims, Julie Rhodes, Justin White, Kim Dickerson,
Relinda Ruth, Pat Earnest, Brenda Morris
The council discussed days and times that would be good for the Disaster Preparedness
Committee to conduct an emergency drill simultaneously on the three campuses, one in the morning and
one in the early evening. The council decided that a Tuesday morning at 10:00am and a Monday
evening at 5:30pm would reach the maximum number of students and staff on campus.
Maria was notified by Nashville High School that Scrapper Stadium was unavailable on Friday
night, December 11 for UA Cossatot graduation. The council discussed keeping the date and time the
same but moving the location to the Ashdown campus. Another possibility mentioned was moving
graduation to Saturday morning, December 12 in Scrapper Stadium. Maria reviewed where most of our
graduates reside and it was decided to move graduation to Saturday morning, December 12 at 10:00am
in Scrapper Stadium.
The council was given copies of the 500 and 600 series procedures and a list of titles for the
same series policies. Maria asked the council to review the procedures based on the corresponding
policies and make changes where needed. The council will revisit in a few weeks.
The council further discussed where we are on the new placement testing procedure. The
council decided that the next step is for Crystal to arrange a meeting with both Math and English faculty
to discuss the testing sample and to gather their feedback. More updates to come.
The Division Chairs reviewed the courses in their division and reported changes that needed to
be made to prerequisite requirements. These changes will be presented at the next Curriculum
Committee meeting and will go into effect upon approval.
Relinda reminded Division Chairs that the Textbook Declaration Form is to be filled out each
semester whether or not anything is changing. Minutes from the September 2nd meeting were approved
as read.
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Academic Council Meeting
October 5, 2015
Present: Maria Parker, Barbara Lacefield, Crystal Sims, Justin White, Kim Dickerson, Relinda Ruth,
Brenda Morris, Suzanne Ward, Pat Earnest
Crystal announced there will be 4 candidates interviewed on Friday afternoon for the biology
instructor position. She invited council members to sit on the interview committee if any were
interested.
Crystal and Maria attended an ADHE remediation committee meeting last week. Crystal
reported that many 2-year and 4-year colleges are combining remediation into their credit courses. She
feels that our new pathway to remediation is going to boost student success.
The council reviewed the academic procedures and made changes. Maria will clean up and
present back to the council for final review. Spring scheduling was briefly discussed. The Division
Chairs will meet at 8:30am on Friday, October 9 to finalize the schedule.
Minutes from the September 23rd meeting were approved as read.
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Administrative Council
September 9, 2015
Present: Steve Cole, Barry Reed, Mike Kinkade, Alisha Lewis, Dustin Roberts, Montu Patel,
Relinda Ruth, Tony Hargrove, Justin White and Crystal Sims
The minutes of September 2nd were reviewed. Tony is meeting with Paper Cut this afternoon
regarding printing service for our students. The minutes were approved as read.
Relinda reported on the Distance Education Committee’s recent meeting. Two new agriculture
courses have been developed for online, Agri Economics and Natural Resources. Students would
like all their online courses to have more consistency. Course template consistency is helpful.
Barry reviewed the enrollment on the Ashdown campus. Enrollment is up from last fall at
Ashdown. The main course lacking at Ashdown is an A & P class. Efforts have been made to
locate an instructor who would teach at the Ashdown campus. Those efforts have not been
successful. Crystal has tried to get something worked out on this situation. Steve asked if it was
the money, but Crystal stated it was mostly a shortage of instructors. She has overridden the limits
for the AV classes at the off sites to help serve more students. She is working on scheduling for
Spring and the foundation courses will be scheduled so that students who need these classes will
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be able to take them in succession. Tony mentioned that Blackboard Collaborate can now allow
students to attend class from home, and Blackboard Ultra will allow the instructor to teach from
their desk. Both are very expensive programs. Barry also updated the Facility Usage Procedure
with the main update being the number changed to coincide with new policy number. Steve called
attention to the General Disclaimer on the second page of the procedure. It states college facilities
may not be used to promote political activities. He asked the council if there was a need to change
this part of the procedure. Everyone agreed it should stay the same. Steve stated this is consistent
with UA policy.
Mike reported that the Facilities Committee is waiting on a quote from Resendiz for landscaping
work on the De Queen campus. The campus signs will be changed up some. Steve mentioned
using signs made of sheet metal with the logo cut out. The committee will also be conducting
some emergency drills during the month of September.
Relinda is looking for a database software for the textbook program. She would like a way to
track the books, especially the rented books. The original program information was all done by
hand entering information in a spreadsheet. She would really like to have a program that would
allow her to track books by barcode.
Kelly reminded the council that October 23rd is the Employee Benefits Fair and open enrollment
for insurances is the month of November. This is the month any changes should be made if you
need to change anything on any of your insurances.
Dustin reminded everyone of the Foundation Fish Fry on Friday, September 11th and a Glow Run
in Nashville on October 16th. The Foundation will have a Scholarship Luncheon on each campus
in October. They will be conducting a capital campaign soon.
The last item on the agenda, Procedure Manual, was tabled until next week.
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Administrative Council Meeting
September 16, 2015
Present: Steve Cole, Barry Reed, Alisha Lewis, Kelly Plunk, Dustin Roberts, Montu Patel
Relinda Ruth, Tammy Coleman, Tony Hargrove, Suzanne Ward, and Ashley Dougherty
The minutes of September 9th were reviewed. Dustin noted the date of the Glow Run at Nashville
is October 17th instead of the 16th as stated in the minutes. Steve mentioned that we have received the
bid from Resendiz Landscape and Lawn Care, and we plan to solicit bids form two more companies.
Suzanne Ward reported for the Behavioral Intervention Committee. The committee received an
ABC form noting behavior concern on a current student. The committee met via e-mail to discuss how
to proceed. Suzanne and Justin met with the student and his mother. It was decided the student would
withdraw and focus on mental health. Suzanne has written procedures for behavioral intervention and
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complied in a manual. The committee has also added a question to the application for admission asking
if the applicant has a conviction or a current charge of a felony or violent crime.
Tony reported he is continuing his work on our printing management project. He has visited with
Randy of VanCo last week. The volume of printing in our computer labs from July 29 thru August 29
totaled 41,844 pages. It was suggested that instructors could help with discouraging student printing of
textbooks. So far the solution seems to be print cards that students would purchase. Steve would like to
find a reasonable solution by mid-term if possible as this is a drain on our general revenues.
Steve presented an edited copy of College Policy 404: Hiring Policy. Since the Board of Visitors
no longer approve hires, the policy has been updated to reflect the Chancellor as the final authority to
hire and terminate employees. This policy update will now go to the Board of Visitors for approval.
Steve reminded the council about the Sevier County Leadership program and encouraged anyone
who would like to participate to contact his office. Application deadline is October 15th, if you know of
anyone who would like to attend.
The council discussed the use of Colt Cash for students who would like to preloaded cards to be
used in the café. The cost could be charged against the student’s financial aid. The council liked the idea
of the cards, but the logistics would have to be worked out. Kelly suggested a catering cart for the
Ashdown students supplied by our café.
The council has begun work on the College Procedure Manual. They reviewed the 100 and 200
college policies to determine which policies needed a procedure. It was determined that College Policy
115: Appointment of Non-Classified Full-Time Personnel and College Policy 207: Title IX Education
Amendments of 1972 should be deleted. College Policy 404 has been updated which makes Policy 115
null and void. Policy 206 includes all the information contained in Policy 207 rendering it unnecessary.
These two deletions will be taken to the Board of Visitors for approval. Next week the council will
review the 300s and 400s.
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Administrative Council Meeting
September 23, 2015
Present: Steve Cole, Maria Parker, Barry reed, Charlotte Johnson, Dustin Roberts, Mike
Kinkade, Montu Patel, Relinda Ruth, Tony Hargrove, and Denise Hammond
Steve opened the meeting by speaking in Tammy’s behalf on Manufacturing Day. This will be an
event on our campus held in the Weyerhaeuser Room of the Skills Trades Building on Friday, October
2nd at 1:30 p.m.
The council reviewed the college policies in the 300 series and determined which policies needed
a procedure. After reviewing all college policies, procedures will be updated or written for a new
procedure manual.
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The council discussed using Federal Work Study students for additional hours on the college’s
extra help. This practice has resulted in students getting more than the 30 hours limited for these
positions. Steve suggested we should consider additional personnel if there is a need and indicated we
would not pay for hours worked over the 30 hour limit. Steve stated that this was not his rule it is a
Federal Labor Law, and we cannot afford to pay the fine for such practice. There is one student worker
who is shared by two different departments. The two supervisors will work together and communicate
clearly to prevent the student from working over the 30 hour limit.
The minutes of September 16th were reviewed and stand as recorded.
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Administrative Council Meeting
September 30, 2014
Present: Steve Cole, Barry Reed, Alisha Lewis, Kelly Plunk, Dustin Roberts, Mike Kinkade, Montu
Patel,
Relinda Ruth, Tammy Coleman, Tony Hargrove, Justin White, and Carolyn Wilkerson.
Carolyn Wilkerson reported for the Consumer Information Committee regarding the information
the college is responsible for disseminating to our students. Consumer information compliance is
necessary to continue to receive federal funding. It isn’t enough to just send a link or tell the students
where to go to find the information. The college is responsible for sending the students the information
directly either by regular mail or electronically. The Equity in Athletics Disclosure Act report is due by
October 15th. The committee is checking to see if anything was done for Constitution Day. The college
is also required to have a drug awareness program. The student ambassadors are scheduled to hand out
information on drug awareness to students the last week of October which is designated as Drug
Prevention Awareness Week. Our new website should be ready by the end of October and a link for this
information will be added to the site.
Minutes of September 23rd were reviewed and approved as recorded.
Tammy Coleman reminded everyone of the Manufacturing Day on October 2nd in the
Weyerhaeuser Room. Students from the Secondary Career Center and post-secondary skilled trade
programs will learn about careers available in manufacturing, experience hands-on exhibits, and see
equipment demonstrations from the industries in our area. Domtar, Weyerhaeuser, Pilgrim’s Pride and
Husqvarna will participate in the program.
Tony is working with Paper Cut to set up a demo to see how the software will function for
student printing in the computer labs.
Mike asked about computers for the classroom LCD projectors. Some of these are getting really
old and may need to be replaced soon. Steve stated that we should have plenty of extra computers when
we get the virtual desktop up and running.
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Justin reported for the Quality Improvement committee. He and Alisha attended the Council of
North Central Two-Year Colleges conference in St. Louis last week. We will begin working on our
system portfolio in January of 2016. They got lots of information on assessment and course outcomes.
The “Are We Making Progress Survey” will provide some helpful information. We need faculty driven
assessment of our courses and programs. The Graduate Survey will also be used as well as the Stake
Holder Survey.
Steve shared the Stake Holder Survey with everyone. It was determined that question number 8
needs to be re-worded and the college mission statement needs to be at the top of the survey. It was
suggested that an interview consent form would also need to be provided to those surveyed. We need a
list of what categories of persons we need to ask the survey questions. Send your suggestions to Judy
and the Academic Council.
Steve announced that today is the deadline for completing the OnLife Health assessment online.
Completion of the assessment and the biometric screening will reduce your out-of-pocket cost of
medical expenses for next year. He also announced the UA System will be purchasing a new student
information system in the next couple of years. It will be Windows driven, and we will be able to run a
lot of reports ourselves.
Work on procedures was tabled until the next meeting.
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Administrative Council Meeting
October 7, 2015
Present: Steve Cole, Maria Parker, Barry Reed, Alisha Lewis, Charlotte Johnson, Kelly Plunk,
Dustin Roberts, Montu Patel, Relinda Ruth, Tony Hargrove, Justin White, Carolyn
Wilkerson, and Jennifer Black
The minutes of September 30th were reviewed and approved as recorded.
Carolyn Wilkerson met with the council last week regarding information the college is
responsible for notifying our students about. Steve asked the council to consider who or what office
would be responsible for notifying the students. We know what information is federally required to be
sent to the students. We just need to make sure it is sent directly to the students. The Consumer
Information Committee is responsible for making sure the college is in compliance with the federal
requirements. The student services department will be responsible for making sure the information is
sent to the students.
Alisha announced we have a new UA Cossatot app for mobile devices. It contains information
with course descriptions, textbooks and resources that are required for the course by class. The college
catalog and calendar is on it as well as local police, and local fire departments. You will also be able to
access college social events. Alisha will begin marketing for spring enrollment which will open the
week of October 26. The week of October 19th will be for existing enrolled students to get registered
prior to open enrollment.
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Steve discussed the idea of “Colts Bucks” for students. This would be a special card pre-loaded
for students to be able to purchase food at the café with an additional discount depending on the amount
of funds loaded on the card. Charlotte will check to see if this would be possible and the best way to
accomplish this.
The Stakeholder Survey was reviewed, and with a correction the survey was approved. The next
step is to identify the individuals and businesses in the service area that we will call on to complete the
survey. We need to survey at least 10 citizens and should include individuals from each of our campus
areas. Several have sent suggestions from which a list will be complied.
The council reviewed the college policies in the 400 series to identify policies for which a
procedure is necessary. The existing procedures will be reviewed for updating and new procedures
written when needed.
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Administrative Council Meeting
October 14, 2015
Present: Steve Cole, Maria Parker, Barry Reed, Alisha Lewis, Kelly Plunk, Dustin Roberts, Mike
Kinkade, Montu Patel, Relinda Ruth, Tammy Coleman, and Tony Hargrove
The minutes of October 7th were reviewed and stand as recorded.
Barry reported on the Facilities Committee meeting held last Friday. They have not received the
last two bids for the landscaping. They do have three volunteers to look at the bids when all are
received. The committee discussed 911 situations on the Ashdown campus and how a response team
would be able to identify the building with the emergency. Mike will make sure all three buildings on
that campus have the name of the building visible and easily identifiable. Steve had the bids that were
turned in on the Student Commons and the low bid was $1.4 million.
Tony reported on a meeting of all the CIOs last Thursday at the UA System office in Little Rock.
The biggest thing is the Student Information System. They want the Request for Proposals to go out in
two weeks. The two year CAOs want to make sure we are represented. This system would be for all UA
System institutions and common reports would be generated in the system office. The cost of the student
information system would be shared by all members of the system. Steve asked if the student printing
cards from Paper Cut could include the Colt Bucks. There was more discussion on the Colt Bucks
preloaded cards for students. It was determined it would be cheaper to work with Nel Net on this.
Charlotte is checking on this and should have more information next week.
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Mike reported on the meeting at the UA System office on legal matters. All contracts should go
through the UA System office for review. This includes memorandums of understanding with other
institutions and state agencies.
The council reviewed a list of stake holders to survey for improving the college to include in our
strategic plan. Relinda suggested we include International Paper in the major industries and all agreed.
Tammy suggested we include transportation companies. Everyone agreed to add trucking companies
Southern Refrigerated Transit and Maverick. Alisha suggested we include four year institutions that our
students transfer to for completing their four year degrees. The three main four year colleges in our area
that serve transferring students are Southern Arkansas University, Henderson, and Texas A & M. These
will also be added to the survey list. Judy will prepare a table listing these stake holders and a column
for the contact person at each entity.
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Administrative Council Meeting
October 21, 2015
Present: Steve Cole, Maria Parker, Barry Reed, Alisha Lewis, Charlotte Johnson, Dustin Roberts, Mike
Kinkade, Montu Patel, Relinda Ruth, Tammy Coleman, Tony Hargrove, and Justin White
The minutes of October 14th were reviewed and stand as recorded. Steve reported that we will be
able to get the “Colt Bucks” cards for students, but we will first get our Board of Visitors approval for
the cards as a student meal plan. After the Board of Visitors give their approval, we will request
approval from the UA Board of Trustees. Details will be worked out with the UA System.
Tony asked about the menu for our new phone system and how calls should be directed when
callers do not know the extension or who they needed to speak to. It was decided that they should be
given priority according to the frequency of calls received on topics. Judy will get the information from
Wendy on what the top 5 subjects of the calls she receives. These will be used to set up the menu for our
automated phone answering system.
Relinda reported on the Distance Ed Committee’s last meeting on October 9th. Laura Riddle gave
a quick update on Blackboard. Adjunct faculty mentors were requested to remind adjuncts to check their
Blackboard classes the first day of class. Lynze Greathouse, Barbara Lacefield, and Kelli Harris are
working on development of new online courses. The committee discussed the development of a quick
reference guide on operating the AV equipment to attach to the podium of each AV room and also
updating the posters with current extension numbers of DISS techs and the AV room rules.
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The Stakeholder Survey List was reviewed. This is a list of those individuals and
businesses/industries who will be surveyed for information on what the college needs to do to improve
our service to students, the community and the businesses and industries in our service area. Steve asked
everyone to list a contact person or someone they knew who would be a good person to interview for the
survey. After completion, send your list back to Judy. These will be reviewed at the next meeting.
Steve review the revenues and expenditures for the cafes from July 1st until now. Our
expenditures are over the revenues generated. We are labor intensive and will make some adjustments in
that area and see if that helps. This should help to even out our revenues and expenditures some.
Steve attended the Golden Gala at UA at Hope celebrating their 50th Anniversary. We will plan a
celebration of UA Cossatot’s 40th Anniversary. It was suggested we wait and have the celebration at the
Spring graduation as it will be the 40th graduation. We will combine it with Dustin’s alumni work and
invite all former students along with former administrators, faculty, and staff from the past.
The 500 series policies were reviewed to identify those policies that needed a procedure written
or an update to the existing procedure. The 600 series policies will be looked at next week. After all the
policies are reviewed, we will begin work on the procedure manual.
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Faculty Meeting Minutes
October 2, 2015
Present:
Maria Parker, Ashley Aylett, Ashley Dougherty, Barbara Lacefield, Brad Smith, Bruce
Franklin, Crystal Sims, Karen Arbuckle, Kay Cobb, Kelli Harris, Laura Riddle, Lauren
Young, Lynze Greathouse, Mark Kutak, Mary Collom, Molly Sirigiri, Sharon Pool, Sonya
Robinson, Steve McJunkins, Summer Markham, Sunni Davis, Tabetha Nguyen, Terry
Robertson, Relinda Ruth, Alisha Lewis, Felipe Linares, Suzanne Ward, Nikki Evans, James
Jones
Justin and Alisha recently attended the Council of North Central Two Year Colleges (CNCTYC)
fall conference on assessment of student learning in preparation to begin writing our new systems
portfolio in January 2016. Justin mentioned that at the conference, the experts advised each college to
begin thinking about co-curricular activities where students are involved on campus. Justin explained
that co-curricular refers to activities, programs, and learning experiences that complement, in some way,
what students are learning in the classroom. He asked faculty to be thinking about co-curricular
activities where UAC students are engaged. Maria will send out a survey to gather feedback.
Maria announced that spring 2016 is CCSSE time! The survey is conducted every 2 years and
this will be UA Cossatot’s 3rd time to participate.
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Crystal gave faculty an update on where we are in the placement process. ADHE is revising
their policy on placement to require an ACT composite of at least 19 or an institutionally developed
placement test. Crystal has met with her English and Math faculty and they have proposed a 4-week
refresher course that would meet 2 days each week and count for 1 credit hour. At the end of the 4
weeks, students will be given a post-test to determine if they will move to either Comp I, Foundations
for Writing or Essentials of English or College Algebra, Quantitative Reasoning, Foundations for Math
or Essential Math for the remaining 12 weeks in the semester. These blocks of classes will be scheduled
on Mondays and Wednesdays from 8:00am – 12:00pm. The pilot students will be enrolled in Success
Strategies, their level of Math and English, and another course in the student’s degree plan.
Alisha unveiled the brand new UA Cossatot App with faculty. Faculty downloaded the new app
and she walked everyone through all of its features. Everyone was excited about the app and thought it
is going to be an excellent tool for students, faculty and staff.
Maria has received clarification on faculty qualifications at institutions accredited by the Higher
Learning Commission (HLC). The HLC states in their notification that qualified faculty must have a
Master’s degree plus 18 hours in the discipline, however technical programs are exempt. All accredited
institutions will have until September 2017 to comply. Maria and the Division Chairs are currently
looking at our faculty transcripts to see where UA Cossatot stands with this requirement.
Maria informed faculty we will have priority registration this semester. Priority registration will
begin for currently enrolled students October 19 and open enrollment will begin October 26. She also
announced that graduation will be held on Saturday morning, December 12 at 10:00am in Scrapper
Stadium. The Christmas party is scheduled for Tuesday, December 15.
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Faculty Staff Meeting Oct. 2, 2015
Moderator: Mac Irvin
1. Chancellor Cole spoke to the group about a two new grants that UA Cossatot had applied for and
have been awarded. The two grants are Regional Workforce Planning Grants in the amount of
$76,500. The project name is Regional Advanced Manufacturing Partnership: Building the
Pipeline. These grants can lead to additional grant funds for up to approximately $500,000 for
our college and are in alignment with what we are doing with our local high schools. Dr. Cole
also mentioned that we have Local Manufacturing Day event today on De Queen Campus at 1:30
p.m. in the skilled trades building.
Dr. Cole congratulated the group for setting another enrollment record this fall, so we continue to
move forward with enrollment.
2. Dustin Roberts with the Milestone and Recognition Committee recognized two employees,
Zebbie Launius for 5 years of service and Dr. Maria Parker for 10 years with UA Cossatot.
October birthdays were celebrated with the group singing a hearty and robust “Happy Birthday”
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song. He also informed the group of upcoming October events sponsored by the Milestone and
Recognition Committee, one being the “Cossatot” Country Fair which involves competition for
the best prize for home baked goods, hand crafted items and freshly canned goods. All items are
then sold in a silent auction to the highest bidder. Other events upcoming will include the auction
of a Christmas wreath.
3. Nikki Evans reminded everyone that the upcoming Red Ribbon Week will be observed the week
of October 26 – 29 with a different special dress up day sponsored by UA Cossatot Student
Ambassadors. Dress up week will involve prizes for each day. Student Ambassadors will
distribute drug awareness and prevention literature throughout the entire week at each campus.
More details will be forthcoming in an e-mail as the event gets closer.
4.
Emilee Newlin noted that our Thanksgiving dinner dates will be November 17th, 18th and 19th at
Ashdown, Nashville and De Queen, respectively, more information will be sent out at a later
date.
5. UAC Police Officer Monte Stringfellow gave a presentation about personal safety and
demonstrated several personal safety alarms that are relatively inexpensive to purchase but can
be used very effectively. Those items ranged from hand held alarms, to door stop alarms that can
be used at home or when staying in a hotel. Officer Stringfellow will send out an e-mail to
faculty and staff regarding where such items can be purchased.
6. Kellie Reynolds volunteered to moderate the November 6 faculty and staff meeting and Judy
Johnson will be the recorder.
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