EXHIBITOR PROSPECTUS - Louisiana Association of Plumbing
Transcription
EXHIBITOR PROSPECTUS - Louisiana Association of Plumbing
PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA 2016 ANNUAL CONVENTION & TRADE SHOW JULY 14-16, 2016 Paragon Casino Resort Marksville, LA EXHIBITOR PROSPECTUS PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA 2016 ANNUAL CONVENTION & TRADE SHOW JULY 14-16, 2016 Paragon Casino Resort | Marksville, LA It’s time to make plans to participate in the 2016 PHCCLA Annual Convention and Trade Show in Marksville! The Plumbing-Heating-Cooling Contractors of Louisiana (PHCCLA) invites you to participate as an exhibitor at the 2016 PHCCLA Annual Convention and Trade Show at the Paragon Casino Resort. This annual event has provided an important venue for interaction between plumbing-heating-cooling contractors, PHCCLA members, and other industry professionals. Contractors, Master Plumbers and Journeymen Plumbers come to view the latest products, services and trends in the ever-changing plumbing-heating-cooling profession. As one of the main highlights of the convention, the trade show is open for three hours without any conflicting events or CE programs. Attendees will have incentives to visit each vendor with door prizes to be drawn during the last thirty minutes of exhibiting time. This trade show format provides exhibitors a concentrated time to spend with attendees and to maximize networking opportunities. We look forward to a successful show and thank you for your support. Please contact Crystal Carter with the PHCCLA staff with any questions. Hotel Accommodations A block of rooms has been reserved at the Paragon Casino Resort located at 711 Paragon Place, Marksville, LA 71351. Group Rates Wednesday - Thursday Standard Guest Room - $94 Deluxe Atrium Room - $119 Friday - Saturday Standard Guest Room - $109 Deluxe Atrium Room - $149 ROOMING DEADLINE: June 22, 2016 Code: PHCC13G Paragon Casino Resort offers the best of all worlds. A world-class casino packed with the most popular slots and table games, a full-throttle poker room and a thrill-aminute off track betting parlor. And that’s not all. Lavish hotel accommodations with more than 500 rooms and suites. An indoor tropical pool with swim-up bar, fullservice spa, three-screen cinema, fabulous dining choices, retail shops, championship golf course and live entertainment. Please make your reservation at Paragon Casino Resort by calling 1-800-642-7777 by June 22, 2016. When making your room reservation you must let them know that you are with the Plumbing-Heating-Cooling Contractors of Louisiana (Code: PHCC13G) to receive the room rate discount. All room rates are for single/double occupancy. There is a $30 fee for third and fourth guests in a room. PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA 2016 ANNUAL CONVENTION & TRADE SHOW JULY 14-16, 2016 Paragon Casino Resort | Marksville, LA EXHIBITOR SCHEDULE Exhibit Set Up Friday, July 15, 2016 3:00 p.m. - 6:00 p.m. Reception Friday, July 15, 2016 6:00 - 8:00 p.m. Exhibit Hall Hours* Saturday, July 16, 2016 8:00 a.m. - 1:30 p.m. Trade Show & Lunch Saturday, July 16, 2016 11:00 a.m. - 1:30 p.m. Exhibit Tear Down Saturday, July 16, 2016 1:30 p.m. - 5:00 p.m. *Continuing Education is scheduled from 9:00 - 11:00 a.m. and from 2:00 - 4:00 p.m. REGISTRATION FEES Exhibit Booth Registration $400 The exhibitor fee does not include electricity, if you require electricity it is a separate cost and will be available through Clark Services. Packets will be distributed from Clark Services with all available services. Additional Exhibitor Personnel Passes $150/each Golf Tournament Registration $100/player BOOTH INFORMATION Booths are 8’x10’ area formed with 8’ high back drapes and 3’ high side drapes. Each booth includes one 2’x6’ skirted table and two chairs. The exhibitor registration fee includes one exhibitor personnel pass, access to all convention functions (except golf) and company recognition in the convention program. Additional exhibitor personnel passes may be purchased and will include access to all convention functions (except golf). Please complete the information on the next page pertaining to your booth. Please see the terms and conditions or contact the PHCCLA office at (225) 343-2776 for shipment information and other services. Booth reservations can only be guaranteed once payment has been received. PAST EXHIBITORS Atmos Energy • AWEB Supply • Besselman & Little Agency • Billingsley, Barbot, Woolf, Canale • Blumberg & Associates, Inc. • Bolinger Sales / Maxitrol • Bradford White • Champions Marketing • Chumley & Associates • Coburn Supply Co. • Coleman Russell & Associates • Collier Consulting • Con Braco Industries • Corona Brand • Corvias Military Living • Dealer’s Truck Equipment Co., Inc. • Ditch Witch of South Louisiana • Elkhart Products • Federated Insurance • Ferguson-Aquatherm • Fiorentini USA • Fire Smarts, LLC • Goodlett Sales / Rothenberger—USA • Grant and Associates • HR Solutions, LLC • Hamilton Sales • Hilti • In Sink Erator / Pace Cooley Sales • John Guest USA, Inc. • John H. Carter Co. • Knapheide Manufacturing Co. • Kohler • Korky Toilet Repair • Louisiana One Call • Louisiana Propane Dealers • LSP Products Group, Inc. • Mansfield Plumbing / Chicago Faucet • Maxitrol Co. • Mercedes Benz Sprinter of Baton Rouge • Mill-Rose / Miro • Moen • Moreman, Moore, & Co., Inc. • Mormino & Associates • Navien • Networkfleet, Inc. • Noritz / HoldRite • OnBoard Communications • Parks-Peyton • PermaDrain • Picerne Military Housing • Plumbmaster, Inc. • Prokeep • Rainbow International • Ralph Easterday & Associates, Inc. • Reliable Plumbing • RIDGID • Service Hook • Service Roundtable • Shamrock Pipe Tools • Sioux Chief Manufacturing • Southern Pipe & Supply Co., Inc. • Spartan Tool, LLC • State Plumbing Board of Louisiana • Sure-Seal, LLC MFG • TAKAGI Tankless • Tammany Supply • Technical Sales International • The Plumbing Warehouse • The Toilet Master Jack • Tim Morales & Associates • Total Leak Concepts Louisiana, LLC • TOTO USA • TPI Custom Publishing • TUSCO—Target Utility Services Co. • Viega LLC • Vortens • Whitt Sales, Inc. • Will and Pierce • Wolverine Brass • Woolf Harris, LLC • YP • Zoeller/Grundos PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA 2016 ANNUAL CONVENTION & TRADE SHOW JULY 14-16, 2016 Paragon Casino Resort | Marksville, LA SPONSORSHIP OPPORTUNITIES Platinum Level—$2,000 and above One exhibit booth registration Recognition in PHCCLA Newsletter Full page ad in the convention program Logo on all printed materials Logo on PHCCLA website Recognition throughout the convention In addition, please select one of the following sponsorships: a. Friday Reception Sponsor b. Keynote Speaker Sponsor c. Exhibit Hall Lunch Sponsor d. Awards Banquet Sponsor Gold Level—$1,500 One exhibit booth registration Recognition in PHCCLA Newsletter 1/2 page ad in the convention program Logo on all printed materials Logo on PHCCLA website Recognition throughout the convention In addition, please select one of the following sponsorships: a. Welcome Gift Sponsor b. Luncheon Sponsor c. Cocktail Reception Sponsor d. Golf Lunch Sponsor Silver Level—$1,000 Recognition in PHCCLA Newsletter 1/4 page ad in the convention program Logo on all printed materials Logo on PHCCLA website Recognition throughout the convention In addition, please select one of the following sponsorships: a. Golf Prize Sponsor b. Breakfast Sponsor c. Audio / Visual Sponsor d. General Session Speaker Sponsor Bronze Level—$600 Recognition in PHCCLA Newsletter 1/8 page ad in the convention program Logo on all printed materials Logo on PHCCLA website Recognition throughout the convention Hole Sponsor—$125 Golf Tournament Signage on the green CONTRACTING PROCESS Following is a contract for your completion. Please read the full contract and rules and regulations carefully. Payment must be received in full to hold booth space. CONTRACT DEADLINE: JUNE 12, 2016 Any contracts received after the deadline are not guaranteed to be included in the final printed meeting materials. PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA EXHIBITING CONTRACT 2016 ANNUAL CONVENTION & TRADE SHOW JULY 14-16, 2016 Paragon Casino Resort | Marksville, LA CONTRACT DEADLINE: 06/12/2016 Organization Name (as it should appear on the booth ID sign) Contact Name E-mail Address Address City Telephone Fax State Zip Organization Website Address BOOTH / SPONSOR REGISTRATION Exhibit Booth—$400 Bronze Level Sponsor—$600 Silver Level Sponsor—$1,000 (Please select all that apply) Golf Tournament Hole Sponsor—$125 Gold Level Sponsor—$1,500 Platinum Level Sponsor—$2,000 and above List competitors you do not want in close proximity (if possible):___________________________________ Special Requests: ______________________________________________________________________ Please provide a brief description of your company to be featured on convention website and meeting material ( 50 words or less): Attending Exhibitor Personnel Name Email Address On Site Phone Number (First Attendee included in registration price; additional personnel passes $150/each) $__________ Booth Registration: $__________ Add’l Personnel Passes: $__________ Y / N Y / N Y / N Y / N Y / N Y / N Y / N Y / N Check made payable to PHCCLA enclosed (please include check #):______________________ Credit Card: MasterCard Visa Discover AMEX Card #: _____________________________________ Expiration Date:______________ Security Code: ____________ Billing Zip Code: _____________ Golf Fees: $ __________ Grand Total: $ __________ register: __________ Attending Saturday Awards Banquet CONTRACT DEADLINE: 06/12/2016 PAYMENT & SUBMISSION Sponsorship: Participating in Golf Tournament ($100 per player) Payment must be received in full to hold booth space. PHCCLA offers four ways to 1) Online – www.laphcc.org 2) Fax – 225-344-1132 3) Mail – 450 Laurel St., Ste. 1400, Baton Rouge, LA 70801 4) Email—[email protected] PHCCLA TAX ID #: 72-1491084 I have read and fully understand all of the terms as set forth in this packet and agree to abide by all exhibit rules and regulations, which are a part of this contract. Authorized Signature Title Date PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA 2016 ANNUAL CONVENTION & TRADE SHOW JULY 14-16, 2016 Paragon Casino Resort | Marksville, LA PRIVACY POLICY FOR USE OF ATTENDEE INFORMATION PHCCLA shares the contact information of attendees before and after the trade show as a benefit to exhibitors. By signing this contract, exhibitors acknowledge that the use of this contact information unrelated to the promotion of products and services featured at the July 16, 2016 Trade Show, or the distribution of this information to a third party, is strictly prohibited. HOTEL RESERVATIONS Exhibitor personnel are responsible for making hotel reservations directly with the hotel. Reservations should be made with the Paragon Casino Resort, 711 Paragon Place, Marksville, LA 71351. To make reservations, call 1-800-6427777 and use the group code: PHCC13G. Reservations must be made by June 22, 2016. PAYMENT & BOOTH SPACE RESERVATION Full payment must accompany this application. All reservations are made on a first-come, first-served basis, without exception. PHCCLA reserves the right to make the final determination of all space assignments in the best interest of the trade show. All exhibitor requests will be honored to the best of the association’s ability. EXHIBIT CANCELLATIONS AND NO-SHOWS All exhibitor sales are final. Upon receipt of contract, no refund will be made for cancellations after June 1, 2016. No refunds will be given for unused space or for space that is only used during a portion of the exhibit period. ON-SITE CHECK-IN All exhibitor personnel must check-in at the PHCCLA registration desk during regular meeting registration hours. NO CONFLICTS There shall be no activities planned in conflict with exhibiting hours. SHIPPING OF MATERIALS Exhibitor personnel are responsible for making their own shipping arrangements. Shipping of goods to and from the exhibiting site must be made at least 1 week prior to the exhibiting date but should not arrive any earlier than 3 days prior to the exhibit date. Packages may be shipped to Paragon Casino Resort Convention Sales and Service, 711 Paragon Place, Marksville, LA 71351. All items must be numbered and clearly marked for the Plumbing-Heating-Cooling Contractors of Louisiana, as well as your organization’s name, the contact person who will claim the item(s), and the date of the trade show. EXHIBIT HALL SERVICES PHCCLA has contracted with Clark Services to fulfill all special booth requests, including electricity and additional shipping services. You will receive a service package from Clark Services in June for any additional needs you may require. Fees may apply. USE AND MANAGEMENT OF SPACE The trade show will be held in Mari Showroom at the Paragon Casino Resort. Exhibits must be staffed at all times while exhibits are open. No subletting or sharing of booth space is permitted. All exhibitors’ activities must be confined to the limits of rented space and must not impede traffic or interfere with the activities of other exhibitors. Exhibitors may arrange their exhibits as desired, but the arrangement must not interfere with the light or space of other exhibitors. Should it be TERMS & CONDITIONS necessary for an exhibit to extend beyond the booth specifications of this contract, permission must be obtained in writing from the PHCCLA at least 2 weeks prior to the trade show. DISTRIBUTION OF LITERATURE/PRODUCTS Exhibitors are permitted to promote products, equipment, and/or services, as well as distribute product samples and literature. Such items may only be distributed within the booth space assigned to the exhibitor presenting such material. Organizations not assigned a booth space will not be permitted to solicit business. INSTALLATION AND DISMANTLING Exhibitors must follow PHCCLA guidelines and schedule as presented in this contract. All exhibits must comply with IAEE Guidelines for Display Rules and Regulations. No dismantling may take place prior to the closing of the trade show. Dismantling early may jeopardize exhibitors’ participation in future PHCCLA trade shows. LIABILITY AND INSURANCE PHCCLA does not guarantee against loss or damage of any kind. The Exhibitor shall understand that neither PHCCLA nor the Paragon Casino Resort maintain insurance covering exhibitors’ property. It is the sole responsibility of the exhibitor to obtain such insurance. Any claims against any party other than PHCCLA are to be submitted directly to the party involved. PROTECTION OF THE TRADE SHOW FACILITY Exhibitors are liable for damage to the property: no material or matter of any kind shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building and furnishings. Whatever may be necessary to protect the building, equipment, or furniture will be installed at the exhibitor's expense. Painting in the space is prohibited. The cost of repairing any damage to the facility caused by the exhibitor, its employees, representatives, or agents will be billed to and paid by the exhibitor. TERMINATION OF CONFERENCE AND EXPOSITION Should the premises in which the trade show is to be held become, in the sole judgment of the Association, unfit for occupancy, or should the convention and trade show be materially interfered with by reason of action of the elements, strike picketing, boycott, embargo, injunction, war, riot, emergency declared by a governmental agency, or any other act beyond the control of PHCCLA, the contract for exhibit space may be terminated. PHCCLA will not incur liability for damages sustained by exhibitors as a result of such termination. In the event of such termination, the exhibitors expressly waive such liability and release the Association of and from all claims for damages and agree that the Association shall have no obligation except to refund to exhibitors pro-rated shares of the aggregate amounts received by the Association as rental for exhibit spaces after deducting all expenses in connection with such exhibits, including reasonable reserves for claims, such deduction being hereby specifically agreed to by the exhibitor. CHANGES TO THESE RULES PHCCLA reserves the right to make changes to these rules. Any matters not specifically covered herein are subject to change at the discretion of the Association. CONTACT INFORMATION Please contact Crystal Carter at [email protected] (225) 343-2776 with any questions about this contract. or