Board Packet - Providence Hall

Providence*Hall*Board*of*Trustees*Minutes
Tuesday,**March*8th,*2016
Public*Session*from*3:30pm
Location:**Providence*Hall*High*School*Library**********Address:**4557W*Patriot*Ridge*Dr.,*Herriman,*UT**84096
In*compliance*with*the*Utah*State*Open*and*Public*Meetings*Act,*this*is*a*meeting*for*the*Board*of*Trustees*to*
openly*take*action*and*conduct*deliberations*regarding*Providence*Hall*business.**As*a*courtesy,*please*step*
outside*with*noisy*children*or*to*talk*amongst*yourselves*in*order*to*maintain*a*quite*atmosphere*for*the*meeting*
and*the*recording.**The*Board*reserves*the*right*to*take*action*on*any*agenda*item.**The*board*also*reserves*the*
right*to*go*into*closed*session*in*compliance*with*Utah*State*Law*54V4V204,*205,*&*206.
Agenda*Item
Call*to*Order/Roll*Call
Consent*Agenda:
•**Approval*of*minutes*
Public*Comment*Period
Presentor
Board*
President:*
Sonya*
Peterson
Board*of*
Trustees
Public*
Attendees:*
Laura*
Woodruff
Materials/Notes
Further*
Action
Called*to*session*at*3:35*pm.*Anne*Henrie,*Justin*Calapp,*
Melanie*Kigndom,*Burgandi*Keddington,*Sonya*Peterson,*
David*Vaas,*Krystal*James,*Sierra*Hansen,*James*Endrizzi.
Feb*11th*BOT*min*have*been*approved*with*the*following*
adjustments*that*Justin*brought*to*the*Boards*attention:*In*
December*financials*the*board*requested*transactions*
namely*Nicolas*&*Company*transaction*date*12V15V15,*
Bruce*Watson*enterprises*transaction*date*12V8V15,*
General*Ledger*entry*of*PVCards*transactions*for*month*of*
December*2015*which*Beverly*provided*all*supporting*
documents.*Checklist*for*onboarding*to*be*placed*in*pkt.
Checklist*
for*
onboarding*
to*be*
provided*
next*Board*
Meeting.
Laura*mentioned*her*son*fundraised*money*for*a*trip*to*
disneyland,*he*moved*schools*and*she*was*wondering*
about*the*money*he*raised*if*the*school*would*release*the*
funds*to*them*for*his*drumming.
Fundraising*
policy*on*
next*Board*
Meeting.*
April*7th.
Charter*Changes
Land*Trust
Committees
Sierra*
Hansen
Sierra*spoke*to*Kim*and*Kim*brought*up*a*good*point*that*
programs*continually*change*as*curriculum*is*updated,*so*
we*don't*want*to*keep*updating*it*all*the*time.*Max*said*
there*is*value*in*not*having*to*go*back*to*the*state*and*
amend*every*little*change*that*you*do*in*your*school*
program.*Erica*mentioned*that*when*they*reached*out*to*
Marilies*as*long*as*our*charter*was*still*within*the*Vision*
and*Mission*of*our*charter*that*it*did*not*matter*about*the*
specifics*of*the*program*like*adding*chinese*because*it*is*a*
foreign*language.*Sonya*expressed*that*there*are*things*in*
the*charter*that*need*updating.*
Erica*to*
send*
electronic*
copy*of*
charter*to*
Sierra.
Brian*Fauver Sonya*entertained*a*motion*for*the*projected*use*of*Land*
Trust*Money.*It*was*approved.
Board*assignments*on*committees:*Curriculum*&*Pedagogy* Sterling*
=*Sierra,*Marketing*=*Sonya,*Health,*Safety*&*Facilities*=*
Scholar*will*
Melanie,*Finance*(Grants*&*Sponsership)*=*Sierra*&*David,* be*reported*
Leadership*&*purpose*=*Justin,*PHAST*=*Burgandi,*Extra*
on*in*
Curriculum*=*Melanie*&*Burgandi,*Benefits*&*Audit*
School*
Committee*=*James.*Nate*spoke*about*Sterling*Scholar*and* Updates*by*
accreditation.*Sonya*expressed*that*Committees*born*in*a* Principals.
board*meeting*by*the*board*that*committee*needs*to*be*
treated*like*PHAST*,*Health*&*Safety,*Board*can*specify*who*
makes*up*the*committee*but*does*not*need*to*be*on*it.*
Max*suggested*it*is*a*great*idea*to*have*1*or*2*board*
members*on*a*benefits*committee.*Benefits*Committee*
was*created*with*James*as*Board*member*with*employees*
&*charter*solutions*group,*Sonya*made*a*motion,*David*2nd*
it*and*all*in*favor.*Audit*Committee*was*formed*with*David,*
James*&*Ann*as*Board*members,*motion*made*by*Sonya*
and*2nd*by*Burgandi*all*in*favor.
Business*Management:
January*Financials*/Budget*
Revision
*Beverly*
Ledward
Beverly*reported*on*January*Financials.*James*questioned*what*was*
Stratus*Building*Solutions*under*Dispersment*summary,*Beverly*
mentioned*it's*our*cleaning*company.*Justin*had*aquestion*on*pg*4*line*
item*131*SPED,*wanting*to*now*if*we*received*more*money*than*was*
anticipated,*Bev*said*it*was*SPED*extended*which*is*a*different*
program*they*added*another*revenue*item*line*since*this*budget*for*
intensive*services*got*more*than*originally*budgeted*for,*Justin*asked*
about*Line*46*which*was*the*same*reason*as*SPED.*Sonya*asked*about*
Liquor*money,*we*get*our*big*one*in*July.*Justin*asked*about*line*203*
and*that*it*is*over*100%,*Bev*explained*that*it*was*textbooks*from*
Elementary*that*they*are*trying*to*get*credit*for,*no*more*budget*
there.*Fundraising*Policy*was*discussed*and*Board*members*
deliberated*on*whether*or*not*to*go*against*fundraising*policy*which*
reads,"*All*money*raised*through*fundraising*is*for*school*sponsored*
activities*are*considered*public*funds,*this*includes*all*donations*to*the*
school*regardless*of*whether*or*not*such*donations*are*part*of*any*
fundraising,*activity*or*event.*Justin*pointed*out*that*according*to*our*
fundraising*policy*money*raised*through*fundraising*is*public*funds*
and*placed*in*a*general*category*of*revenue*009*and*to*extract*it*out*
would*be*to*identify*that*person*individually*and*it*could*create*a*
precident*or*problem*with*other*refunds*on*fundraising*activities.*
Board*decided*present*fundraing*policy*at*next*BOT*meeting*and*
decide*how*to*present*it*to*parents*to*understand*with*them*signing*it*
to*prevent*this*from*happening*again.*Burgandi*made*a*motion*to*
refund*$405*from*Public*Entity*PH*to*Public*Entity*Herriman*High*for*
Brandon*Woodward:*in*favor*was*Ann*Henrie,*Sonya*Peterson,*
Burgandi*Keddington,*Krystal*James*&*Sierra*Hansen.*Nai's*were*Justin*
Calapp,*David*Vaas,*Melanie*Kingdom*&*James*Endrizzi.*Vote*passed*in*
favor.*Motion*to*adjust*consolidated*budget*and*was*approved.
Phast*Update:
Burgandi* No*Questions*on*Submission.
Keddington
Junior*High*Update:
Brian*
Brian*touched*base*on*extension*to*JH,*looking*at*every*
Update*
Fauver/Erica* option.*Sahara's*potential*cost*would*be*to*extend*both*
Board*on*
Hancock Hall*ways*and*would*give*12*classrooms*@*a*cost*of*1.4*mil,* Enrollment.
Next*step*to*fund*it*by*going*to*businesses.*Durantion*4V5*
months*for*2017V2018.*Registration*V*Enrollment*V*265*=8th*
grade,*260*=*7th*grade,*6th*=*275.*
*High*School*Update:
*Nate*
Marshall/*
Melissa*
McPhail
Elementary*Update:
Jodi*
Burgandi*asked*questions*about*Daddy*and*Daughter*
Lusty/Kim* dance*and*to*communicate*that*out*to*parents.*New*
Anderson curriculum*that*needs*to*purchase*.*Sierra*asked*Kim*for*
Written*Curriculum.*Enrollment=down*4*students.*825
Operations*Update:
Closed*Session:*end*at*5:58*
pm
•**Vote
Nate*gave*an*update*on*concurrent*classes*offerings*for*
Additional*
next*year,*Parent*feedback*was*positive.Sonya*asked*if*this** Marketing*
puts*us*outside*our*charter,*Nate*responded*with*he*does* for*
not*think*so*as*we*are*still*a*IB*school.*Justin's*asked*how* concurrent*
are*we*advertizing*this*to*our*community*that*does*not*go* classes*V*
to*the*school,*Nate*mentioned*Direct*Mailers*and*possibly* Mike*V*
other*resources*like*our*Website,*Enrollment=*550*does*
Place*on*
not*include*waitlist.*Nate*will*give*more*enrollment*
website.
numbers*once*they*have*numbers.IB*Accreditation*March*
20,*April*20th*&*21st*Board*needs*to*be*available
Mike*Walters David*asked*a*question*on*the*SBV38*Bill*and*what*that*
amount*was?*Lincoln*sent*it*out*about*$300/$400*per*
student.*71*won*the*house.
Board*of*
Trustees
Sonya*entertained*a*motion*to*close*open*session.*Anne*
Henrie*2nd*and*all*in*Favor.*
was*going*
to*send*
new*hire*
checklist.
•
•
•
•
•
•
•
•
©
•
•
•
•
•
•
©
-
5,000,000
10,000,000
15,000,000
2,020
2,030
2,040
2,050
0.00%
200.00%
400.00%
1 Year Ago
67.50%
Now
67.38%
Now
2,031
1 Year Ago
71.98%
Now
66.02%
Other Services
Supplies & Materials
Expenses By Type
As of FEBRUARY 29, 2016
Percentage of Expenditure Budget Used
2 Years Ago
228.94%
Property Services
0.00%
100.00%
200.00%
300.00%
Percentage of Expenditure Budget
80
2 Years
Ago
1 Year
Ago
Now
Property & Equipment
Local Revenue
State Revenue
Federal Revenue
Total Revenues
Other Expenses
2 Years Ago
1 Year Ago
Now
2 Years Ago 1 Year Ago
226
296
3893
4,077
38
58
19873
4,430
Now
395
4,214
123
4,732
Wages and
Benefits
Now
87
REVENUE PER STUDENT (By Funding Source)
2,000,000
4,000,000
-30 Days
Days Cash on Hand
82
Wages and Benefits
-60 Days
6,000,000
60
80
100
Days Cash on Hand
(Show the days the school can continue operations based on
average daily expenditures)
AIM UP! for Charter School Success
Accountability * Improvement * Monitoring * Understanding * Peace of Mind
Professional Services
Enrollment by Month
-30 Days
2,040
Wages and Benefits
-60 Days
2,039
Enrollment by Month
Percentage of Revenues Budget Used
2 Years Ago
334.95%
Percentage of Revenue Budget
Monthly SCOREBOARD
Annual Charter School Scoreboard
Action Items
061 Title II Reimbursement
133 Kelly Services - substitute teachers
176 IB Exam mailing expense
060 Title I Reimbursement
- PH Lunch Program
The Lunch Program is one Fund, and for reporting purposes
is included in the HIGH SCHOOL columns.
- PHAST
PHAST income and expenses are also all recorded under the
High School.
Feb-16
Jan-16
Dec-15
Nov-15
Oct-15
Sep-15
Aug-15
Jul-15
Jun-15
May-15
Apr-15
Mar-15
Feb-15
87
82
80
77
74
78
81
82
83
77
78
70
71
Cash on Hand - History
DAYS
Income Statement
- 009 Drivers Education, Disneyland Music Tour, Scotland Choir Tour
- 016 Building rental at the High School and Elementary
- 017 Foreign Exchange student revenue
- 047 Teacher Salary Supplement
052 IDEA Reimbursement
0
20
40
60
80
100
-3
0
1
0
24
50
31
45
-29
-23
-54
-77
-86
121
Short
Trf out
0
0
0
0
1
0
1
0
2
1
1
2
1
9
Days Cash on Hand
Feb-15
87
Apr-15
- Days Cash on Hand:
Mar-15
Actual
122
125
126
125
149
175
256
270
196
177
146
98
64
2029
May-15
K
1
2
3
4
5
6
7
8
9
10
11
12
Jul-15
Notes
Balance Sheet
ES
ES
ES
ES
ES
ES
JH
JH
JH
HS
HS
HS
HS
Total
**as of 03/25/2016**
FY17
Waitlist
Capacity
125
276
125
342
125
380
125
389
125
428
125
374
225
130
225
3
225
2
200
0
200
1
175
1
150
0
2150
2326
Jun-15
Summary
66.67% of the fiscal year has expired. We received $155,284 in Federal reimbursements, which accounts for the increase in days cash on hand. The
approved budget revision has been entered and is reflected in this report.
Aug-15
Month Ending:
0
0
1849
1849
Oct-15
Max Meyer, Beverly Ledward
Business Managers
February 29, 2016
Waitlist
Sep-15
Prepared by:
Capacity
725
675
750
2150
Nov-15
Oct 1 Actual
502
731
826
2059
Trf in
Jan-16
Enrollment
HS
JH
ES
Total
Dec-15
Finance & Accounting Report
Summary, Notes & Action Items
0
0
0
0
0
0
0
0
0
0
0
1
0
1
Feb-16
PHAST&Committee&Meeting&Minutes&
March&16,&2016&
&
Start&Time:&7:00&pm&
End&Time:&8:30&pm&
In#Attendance:##
Jodi&Lusty,&Floresa&Thurston,&Burgandi&Keddington,&Triana&Ord,&Julee&Hamilton,&Holli&Waters,&and&Erica&
Thurston&#
&
•
•
•
•
•
•
•
•
&
Grandparents#Day&
o Got&cookies&divided&and&sent&to&each&teacher’s&classroom.&&
o Clarified&who&would&be&there&in&the&morning.&&
o Got&ideas&for&possible&activities&and&alternatives&for&next&year.&&
World#Heritage#Festival#–#April#15,#2016&
o Flyer&needs&to&be&reTsent&out&via&principals.&
o Need&to&get&language&teachers&on&board.&
o Need&to&get&a&set&up&and&clean&up&committee&set&up&as&well.&&
Teacher#Appreciation#Week#–#May#2D6,#2016&
o Kim&had&a&lot&of&great&ideas.&She&will&be&in&touch.&&
Spring#Carnival#&
o Talked&to&Jodi&about&getting&a&preTpayment&page&on&the&website&set&up&for&the&wrist&
bands.&&
Future#PHAST#Members&
o Those&that&wish&to&remain&on&PHAST&offered&up&their&names.&&
o Talked&about&reaching&out&to&parents&to&offer&them&a&personal&invitation&to&join&PHAST.&&
Volunteer#Hours#&
o Talked&about&possible&ways&to&get&parents&to&volunteer&more.&
o Incentives&for&parents&to&get&in&their&hours.&
o We&need&to&have&posters,&flyers&and&social&media&involved&to&remind&parents&of&their&
duty&to&the&kids&and&the&school.&&
Future#Ideas#for#activities&
o Jodi&mentioned&a&few&ideas&for&future&activities&at&the&Elementary&school&that&sounded&
like&great&possibilities.&&
Prom&
o Does&the&high&school&have&everything&they&need?&&
o What&can&PHAST&do&to&help?&
o Talked&about&the&lack&of&refreshments,&photographer&and&other&amenities&for&the&
students&that&occurred&last&year.&&
PROVIDENCE HALL Charter School
Agenda Item Cover Sheets
Agenda Item: Junior High Update
Purpose:
X - Informational
Perspective/Discussion Board action
Recommendation
Vote
Submitted By: Brian Fauver & Erica Hancock
Upcoming Activities
- Soccer Season has started. Our First game was on April 4th and the regular season
goes through May 4th.
- Our Patriot Games have begun. We had our opening assembly April 6th. These schoolwide games go until the end of school. We began tracking attendance, grades, dress
code, and overdue library books on April 4th and we award points weekly for grade level
winners.
- Week of April 11- SAGE testing begins
- April 15- World Heritage Festival
- April 22- Career Fair
- May 13- Spring Carnival
Anticipated Changes
-We are almost done with hiring for next year. We are replacing 6 positions. We have
extended offers for 5 of them and have signed 2 of the 5 already.
Upcoming Reports
-None
Summary of Recent Events
- Our Talent show was a huge success. We had dancing, singing, acting, comedy, guitar,
and piano. We also had a large number of parents come out to support their kids.
- Enrollment16-17 Goal for 6th grade: 270
Enrolled for 16-17: 185
Packets Out: 209
th
16-17 Goal for 7 grade: 270
Enrolled for 16-17: 246
Packets Out: 42
16-17 Goal for 8th grade: 265
Enrolled for 16-17: 256
Packets Out: 12
- We have been hosting new student open-houses every Thursday night. We have had
approximately 20-30 families attend. They have been a huge success.
Curriculum Update
Continuum (PYP, MYP, DP):
We are continuing to work on our Self Study for PYP and MYP. We feel like we are
making some good progress on a lot of areas that IB will come and check on, and we have
identified some areas that we need to continue to improve on.
We are going to work on creating a parent survey that is very IB specific to send out
to our parents to get their feedback on what our various stakeholders understand about IB.
MYP:
During our department meetings we have finished going through the document –
Evaluating the MYP Unit Planner with each subject group. We are now working on
individual questions or problems that each group has individually. Teachers have the
deadline that they have to have a completed planner turned in by May 15. They also have
to turn in an example of an assessment they have given to students so we can check the
types of assessments are in accordance with IB philosophy.
Whole School:
We are working on some preliminary plans for next school year to make changes to
our advisory classes and our MTSS goals. We are getting input from teachers on how to
make this advisory time for effective for all our students, while continuing to provide
interventions for those that are below grade level.
Professional Development:
Special Education and Intervention Advisories:
Our current caseloads of students are:
6th grade: 40/257 for 16%
7th grade: 32/270 for 12%
8th grade: 22/198 for 11%
for a total population of 13%.
Events:
6th grade: N/A
7th grade: N/A
8th grade: N/A
Providence*Hall*Charter*High*School*Update*
April*Board*Meeting*
Principal:*Nathan*Marshall*
*
Update*Activities:*
April*6th*and*7th*State*UHSAA*Drama*Competition**
April*6th*DP*Parent*Night*
April*7th*Open*House**
April*10C16th*STUCO*Elections*
April*13th*NHS*Induction*Ceremony*
April*20th*Global*Poets*Performance*
April*21st*Open*House*
April*22nd*Prom*Assembly*
April*23rd*Prom*
April*25th*SAGE*Testing*Language*Arts*Starts*
May*2nd*DP*Testing*Begins*
*
Student'Performance:'
We*received*our*ACT*scores*back*for*our*juniors.**We*had*5*students*score*in*the*
30’s*and*the*overall*average*score*was*a*21.**This*meets*our*overall*school*goal*for*
ACT*which*was*to*meet*or*exceed*all*state*or*end*of*year*testing.***
*
Accreditation:'
Accreditation*will*be*April*20th*and*21st.**We*have*parent,*student,*staff,*leadership*
team,*and*board*committees*that*will*need*to*meet*with*the*accreditation*team.**We*
have*finalized*and*submitted*our*reports*and*evidence*for*the*self*assessment*and*
indicators.***
'
Mentoring'Committee:'
This*month*we*are*focusing*on*differentiation*in*instruction*and*assessment*
strategies*with*our*mentoring*committee.***
'
Teacher'Evaluations:'
We*have*finished*up*our*2nd*round*of*teacher*evaluations.**We*will*do*one*more*by*
the*end*of*the*year.**We*have*5*teachers*that*are*not*returning*next*year.***
'
Student'Achievement:'
For*quarter*3,*we*had*around*7*percent*of*our*students*receive*one*or*more*failing*
grades.**This*is*lower*than*the*previous*2*quarters.**The*area*where*we*have*the*
lowest*grades*is*Math*1.**We*had*approximately*34%*of*our*student*body*get*a*3.5*
or*higher*GPA*for*Q3.**We*had*roughly*14%*of*our*students*achieve*high*honor*roll*
and*14%*receive*honor*roll.*
*
Students'with'Failing'Grades'
Quarter'3'
7*
6*
5*
4*
3*
2*
1*
0*
percent*
1*F*
2*F*
>*2*F*
'
'
'
High'Honor'Roll'Q3'
20*
15*
10*
5*
0*
9th*
10th**
11th**
12th*
percent*
'
'
Honor'Roll'Q3'
16*
14*
Axis'Title'
12*
10*
8*
6*
Perecent*
4*
2*
0*
9th*
10th*
11th*
12th*
Axis'Title'
'
'
Upcoming'Report'Due'Dates:'
No*upcoming*reports*
*
Enrollment'Update:''
200*
185*
170*
180*
160*
130*
140*
120*
90*
100*
80*
60*
40*
20*
0*
9th*
10th*
11th*
12th*
*
The*enrollment*currently*is*looking*like*it*will*be*between*575*and*610.**We*
currently*have*around*30*students*who*still*need*to*turn*in*the*registration*packets*
(which*would*bring*the*numbers*closer*to*600*if*all*are*turned*in).**9th*grade*could*
be*closer*to*200*if*all*the*waitlist*families*accept*this*week.**We*have*about*20*
families*who*are*still*deciding*whether*to*bring*their*student*and*are*on*the*
accepted*list.***
'
'
General'Updates:'
• MYP:''
o The*sophomores*are*working*on*the*“Taking*Action”*stage*of*their*
MYP*Project.**
o Our*annual*MYP*showcase*will*take*place*on*May*5th*from*6:30C7:30*
in*the*gym.**
o Teachers*are*continuing*to*work*on*their*course*scope*and*sequence,*
unit*plans,*and*formative*and*summative*assessments.**
*
• DP:''
o The*24*applicants*for*the*2016C2018*DP*cohort**
o External*Assessments*will*take*place*the*first*three*weeks*of*May.*
*
• Whole'School:''
o We*didn’t*have*enough*enrollment*for*Automotive,*so*we*will*offer*it*
next*year.*'
o Teachers*continue*to*focus*for*the*new*semester*will*be*developing*
daily*learning*targets*with*command*terms*(transferable*skills)*and*
daily*assessments.*Through*this*process*teachers*will*be*able*to*better*
identify*the*needs*of*individual*students*and*adjust*lessons*where*
needed.**
*
• PLCs:''
o As*previously*discussed*we*have*changed*the*weekly*focus*of*our*
PLCs:**
! Week*1:*To*improve*unit*planners/lesson*plans*through*
collaboration*
! Week*2:*To*improve*formative*and*summative*assessments*
through*collaboration*
! Week*3:*To*improve*instruction*through*collaboration**
! Week*4:*to*reflect*on*the*progress*of*department*and*schoolC
wide*goals.**
**
*
*
*
*
*
*
*
*
*
*
*
*
•
*
Assessment'Data:''
o STAR*Data**
9th'Grade'
Quarter1'
Quarter'2'
Quarter'3'
66%*
65%*
59%*
86%*
66%*
84%*
65%*
84%*
68%*
90%*
65%*
90%*
65%*
89%*
58%*
78%*
38%*
75%*
54%*
73%*
43%*
57%*
37%*
39%*
Reading'
9th'Grade'Math'
10th'Grade'
Reading'
10th'Grade'Math'
11th'Grade'
Reading'
th
11 'Grade'Math'
12th'Grade'
Reading'
th
12 'Grade'Math'
*
o PSAT*Data:*Score*between*320C1520*
'
PHHS'
State'
National'
10th'Grade'
1041*
1105*
931*
11th'Grade'
963*
1123*
1008*
'(22'Students'
Tested)'
(96'Students'
Tested)'
*
*
*
*
'
*
*
*
*
*
*
*
*
*
CWe*had*three*students*score*in*the*99%*
PROVIDENCE HALL Charter School
Agenda Item Cover Sheets
Agenda Item #: High School Alarm System _
Agenda Item: The High School board report line item 226 Equipment Tech
Hardware/Software budget in the amount of $13488.84 needs to be amended and needs Board
approval in Capitalized Expense for the acquisition of an Alarm system for the High School.
Purpose:
Informational
□Perspective/Discussion
x□ Board action
Recommendation
X Vote
Submitted By: ________Admin______________________________________
Background: The High School requires a Alarm system to protect our assets.
5
5
Product!Quality
Services!Provided
Rating!Scale!=!1.5
5!=Far!Exceeds!Expectation
4!=!Meets!Expectation
3!=!Successfully!Meets!Expectation
2!=!Partially!Meets!Expectation
1!=!Fails!to!Meet!Expectation
18
5
System!School!Compatibale
TOTAL
3
Protection!1
5
4
5
2
16
Security!101
12
3
2
2
5
Security!Electronics
!!!!!!!!MATRIX!FOR!VENDOR!.!ALARM!SYSTEM
Price
2015%2016'School'Year
Bid$Breakdown$
$
$
1st$Bid$–$Security$Electronics$=$$$4300$
2nd$Bid$–$Security$101$&$Onguard$together$as$Security$101$does$
not$offer$Alarm$System$but$does$access$control$=$1st$Option$=$$$
14203.41$/$2nd$Option$=$$14478.41$
3rd$Bid$–$Protection$1$=$$13488.84.$
SECURITY ELECTRONICS
4985 Valois Circle
Salt Lake City, Ut
801-580-0220
Since 1981
Date
04/21/15
Name
Providence Hall High School
City
Patriot Way
Herriman
State
Utah
Zip
84065
Phone
801-432-7866
Address
System Estimate
Elk M1EZ8 Alarm System: 24 Zones (expandable)
same system as elementary & Jr High without card access
(1) M1EZ8 Controller
(1) M1KP2 Keypad
(1) M1XIN Zone Expander
(19) Door Contacts
(12) BV-500 Ceiling Motion Detectors
(1) CX-702 Motion Detector for Gym
(1) M1EZ8MS1 Serial Interface
(1) Siren
(1) Battery
3500' wire, plus all hardware, connectors, & etc.
Monthly monitoring via land line: $25.00
Fully Installed
Optional:
Ethernet Interface at $225.00 Installed
Total
$4,300.00
Providence Hall High School
Project Location
Providence Hall High School
4795 W. Mt. Ogden Peak Drive
Herriman, UT 84096
Providence Hall High Access/Alarm Addition
Proposal No: 55474.0
March 23, 2016
Prepared For
Nate Marshal
Principal
986 West Atherton Dr
Suite 140
Tayorsville, UT 84123
The data contained in all pages of this proposal has been submitted in confidence and contains trade secrets and/or privileged or
confidential commercial or financial information. Such data shall be used or disclosed only for evaluation purposes, provided that if a
contract is awarded to this proposer as a result of or in connection with the submission of this proposal, the Customer shall have the
right to use or disclose the data herein to the extent provided in the contract. This restriction does not limit the customer's right to
use or disclose data obtained without restriction from any source, including the proposer.
Security 101 - Utah
986 West Atherton Dr
Suite 140
Tayorsville, UT 84123
Phone: 866-747-9101
Fax: 801-606-7164
Website: www.Security101.com
March 23, 2016
Nate Marshal
Providence Hall High School
4795 W. Mt. Ogden Peak Drive
Herriman, UT 84096
Re: Access Control Proposal
Dear Nate Marshal:
Thank you for allowing Security 101 the opportunity to present this Proposal for your consideration. This
Proposal is based on our discussions, meetings, site surveys, and bid documents created by your
organization.
Our company is uniquely qualified to provide the installation and service required for the above
referenced security system. Security 101 has an established track record of installing and maintaining
similar systems as well as meeting strict time schedules and budget requirements.
Our engineering and project management staff have worked together with me to create this Proposal.
This team will be prepared to deliver your installation in an organized and professional manner. Our
installation crews and service technicians will be uniformed, trained, and in company stocked vehicles.
In addition, upon completion of the installation, our service department staff will be ready to provide you
with same day service utilizing our unique computerized dispatch system.
Finally, although most of the work to be done will be executed by other team members, I will be
committed to monitoring the process and making sure that your system meets or exceeds your
expectations.
Larry Keele
Operations Manager / Security Engineer
[email protected]
Phone: 801-839-8113
General System Description
Proposal 55474.0 Providence Hall High Access/Alarm Addition
This Proposal is for the installation of 2 additional access control doors and a wireless panic alarm that will trigger a
Lockdown. This includes all cable and door hardware that will be needed to complete this installation. It also includes
some custom programming for the doors to be on multiple unlock schedules.
Page 1
Scope of Work
Proposal 55474.0 Providence Hall High Access/Alarm Addition
Access Control
Panel Locations
Panel Location #1: 2nd Floor IT Closet
Reader Board
(1) 2-Reader Interface Module - (2 reader: mag or wiegand, 8 inputs, 6 relays)
Type #1
Access Controlled Doors
Access Controlled Door #1: Main Vestibule Stairwell Door
Electric Lock 1
(2) 32 MAGNALOCK WITH DUAL VOLTAGE
Door Contact
(2) 3/4 Steel Door recessed contact
Exit Device - PIR (1) REQUEST TO EXIT PIRS LIGHT GRY
Lock Accessory
(2) The CWB is a 1/ 2" [12.7mm] thick anodized aluminum concrete wood header bracket with three
(3) individual designs for each of the Models M32, M62 or M82 Magnalocks. Installations that contain
wood door type frames, steel frames and/ or steel concrete filled header frames may require this type
of special spacer/ structural bracket. The purpose of the CWB concrete wood header bracket is to
improve frame mounting strength, Magnalock/ Strike clearances, alignments and ease of the
installation. The brackets are available for all standard mount M32, M62 and M82 Magnalocks
models.
Emergency
(1) GREEN EXIT BUTTOM EMERG
Override
Other
(1) Additional Part: MiniProx Proximity Reader (pre-configured) Charcoal Gray, 18 inches/45.7 cm
pigtail, Standard beeper/LED functionality
Access Controlled Door #2: West Hallway Exterior
Electric Lock 1
(1) 9600 COMPLETE STRIKE, 630 FINISH
Door Contact
(2) 3/4 Steel Door recessed contact
Exit Device - PIR (1) REQUEST TO EXIT PIRS LIGHT GRY
Other
(1) Additional Part: MiniProx Proximity Reader (pre-configured) Charcoal Gray, 18 inches/45.7 cm
pigtail, Standard beeper/LED functionality
Aux Monitor Points
Aux Monitor Point #1: Main Office Lockdown (Wireless)
Input Devices, Alarm, Motion:
Other
(1) Additional Part: The EE4216 receiver allows you to add a up to 16 high performance 868 MHz
EchoStream wireless transmitter to any application. With diversity reception and advanced signal
processing, Inovonics Wireless EchoStream technology is designed to minimize "nulls" or dead spots
in transmission areas.The LCD allows the user to quickly view the current status all 16 transmitters to
to view the history of events (up to 50 stored). With 9 flexible open collector outputs, the EE4216
receiver is a versatile way of adding high performance wireless to your next installation. Case tamper,
jam detection, and internal antennæ results in secure wireless implementation.
Other
(4) Additional Part: BELTCLIP TRANS. DBL BUTTON
Page 2
Equipment List
Proposal 55474.0 Providence Hall High Access/Alarm Addition
Qty
1
4
2
1
4
1
2
2
2
1
Description
2-Reader Interface Module - (2 reader: mag or wiegand, 8 inputs, 6 relays)
3/4 Steel Door recessed contact
32 MAGNALOCK WITH DUAL VOLTAGE
9600 COMPLETE STRIKE, 630 FINISH
BELTCLIP TRANS. DBL BUTTON
GREEN EXIT BUTTOM EMERG
MiniProx Proximity Reader (pre-configured) Charcoal Gray, 18 inches/45.7 cm pigtail, Standard
beeper/LED functionality
REQUEST TO EXIT PIRS LIGHT GRY
The CWB is a 1/ 2" [12.7mm] thick anodized aluminum concrete wood header bracket with three (3)
individual designs for each of the Models M32, M62 or M82 Magnalocks. Installations that contain wood
door type frames, steel frames and/ or steel concrete filled header frames may require this type of
special spacer/ structural bracket. The purpose of the CWB concrete wood header bracket is to improve
frame mounting strength, Magnalock/ Strike clearances, alignments and ease of the installation. The
brackets are available for all standard mount M32, M62 and M82 Magnalocks models.
The EE4216 receiver allows you to add a up to 16 high performance 868 MHz EchoStream wireless
transmitter to any application. With diversity reception and advanced signal processing, Inovonics
Wireless EchoStream technology is designed to minimize "nulls" or dead spots in transmission
areas.The LCD allows the user to quickly view the current status all 16 transmitters to to view the history
of events (up to 50 stored). With 9 flexible open collector outputs, the EE4216 receiver is a versatile way
of adding high performance wireless to your next installation. Case tamper, jam detection, and internal
antennæ results in secure wireless implementation.
Page 3
Unit Price
532.00
7.97
245.80
307.99
81.19
89.14
147.00
72.79
34.99
293.99
Clarifications
Proposal 55474.0 Providence Hall High Access/Alarm Addition
This proposal does not include the Burglar Alarm. This will be another quote from OnGuard with their cost and the
monthly cost of the monitoring.
Page 4
Financial Summary
Proposal 55474.0 Providence Hall High Access/Alarm Addition
BILLING ADDRESS
PROJECT LOCATION
Providence Hall High School
4795 W. Mt. Ogden Peak Drive
Herriman, UT 84096
Providence Hall High School
4795 W. Mt. Ogden Peak Drive
Herriman, UT 84096
Grand Totals:
Description
Installation Labor
Equipment
Total Investment
Net Price
3,875.90
4,094.51
7,970.41
Page 5
Terms and Conditions
Proposal 55474.0 Providence Hall High Access/Alarm Addition
Limited Warranty; Exclusions and Disclaimers
1. To the extent not otherwise warranted pursuant to an applicable manufacturer’s warranty, Security 101 warrants all Equipment and
Period') from the date of substantial completion of the installation; provided, however, no warranty is made as to, and there is
specifically excluded from the warranty, any and all expendable supplies, equipment and parts, or any portions of the Work which
have been misused, abused, not used in the manner intended, neglected, or damaged by an act of God or altered, modified, or
manipulated in any manner by Customer or a third party. Any defect in the installation during the Warranty Period will be repaired or
replaced at the option of Security 101 Any shipping charges in connection with a repair or replacement shall be the responsibility of
Customer. The repair or replacement shall constitute Customer's sole remedy against Security 101.
2. Security 101 MAKES NO OTHER OR FURTHER WARRANTY WITH RESPECT TO INSTALLATION LABOR, MATERIALS AND
EQUIPMENT OR ANY OTHER PORTION OF THE WORK OTHER THAN THE FOREGOING WARRANTY AND SPECIFICALLY
DISCLAIMS ANY AND ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING THE WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
3. IN NO EVENT SHALL Security 101 BE LIABLE TO CUSTOMER OR ANY THIRD PARTY FOR SPECIAL, INCIDENTAL,
CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES OR FOR LOST PROFITS, LOST SALES, INJURY TO PERSON OR
PROPERTY OR ANY OTHER CAUSE AS A RESULT OF A DEFECT IN LABOR, EQUIPMENT OR OTHER SUPPLIES OR
MATERIALS WITH RESPECT TO ANY ITEM FURNISHED UNDER THE AGREEMENT, MALFUNCTION OR NONFUNCTION OF
ANY SYSTEM, WRONGFUL PERFORMANCE OF OR FAILURE TO PERFORM ANY ACTS INCLUDED IN THE WORK,
TRANSPORTATION DELAYS OR BREACH OF WARRANTY.
4. Customer acknowledges that no warranty, representation, or statement by any representative of Security 101 not stated herein shall
be binding. This writing, and the document or documents attached hereto or of which this writing is a part, if any, constitutes the final
expression of the parties’ agreement and is a complete and exclusive statement of the terms of the Agreement.
Limitation of Liability
5. The parties understand and agree that: (a) the Work is intended to constitute or be part of a security system designed to reduce risk
of loss for the Customer; (b) Customer has selected, accepted and approved the Scope of Work after considering and balancing the
101 nor any person engaged by Security 101 to perform any portion of the Work shall be construed to be an insurer of the person or
property of Customer, its employees, agents, contractors, assigns, customers, invitees or any other person at the location(s) where
the work is performed (the “Location(s)”; (d) the Price and Payment Terms are based solely on the cost and value of Security 101
providing the Work and are unrelated to the value of property of Customer or others located at the Location(s); (e) the Price and
Payment Terms do not contemplate any payment being made or consideration being given to Security 101 for any guarantee,
101 MAKES NO GUARANTEE OR WARRANTY OF ANY KIND THAT THE WORK (INCLUDING ANY MATERIALS AND
EQUIPMENT SUPPLIED AS PART OF THE WORK) WILL AVERT OR PREVENT OCCURRENCES OR CONSEQUENCES
THEREFROM WHICH THE WORK IS DESIGNED TO DETECT OR AVERT.
6. Notwithstanding the foregoing provisions of this Section or for whatever reason, Security 101 should be found liable for personal
injury or property loss or damage caused by a failure to perform by Security 101 or the failure of any materials or equipment in any
respect whatsoever or a court of proper jurisdiction determines the limitations on warranties are inapplicable, Customer agrees that
the aggregate liability of Security 101 under or with respect to the Agreement, the Work to be performed under, and any warranty
provided pursuant to, the Agreement, shall be limited to a sum equal to the lesser of (i) one-tenth (1/10) of the total Price to be paid
provisions of this subsection shall apply if loss or damage, irrespective of cause or origin, results directly or indirectly to persons or
property, from performance or nonperformance of the Work, from breach of warranty, or from negligence, active or otherwise of
Security 101.
Indemnification
7. When Customer ordinarily has the property of others in its custody, or the Work extends to the protection of the person or property of
others, Customer shall indemnify,
save, defend and hold harmless Security 101from and against all claims brought by parties other than the parties to the Agreement.
This provision shall apply to all claims regardless of cause, including the performance or failure to perform by Security 101, and
including without limitation, defects in products or system design, installation, repair service, monitoring, operation or non-operation of
materials or equipment, whether based upon negligence, active or passive, express or implied contract or warranty, contribution or
indemnification or strict or product liability; provided, however, Customer shall have no duty to indemnify in the case of gross
negligence or willful misconduct by Security 101, its employees, agents or assigns. Customer agrees to indemnify Security 101
against, and to defend and hold Security 101 harmless from any action for subrogation which may be brought against Security 101 by
any insurer or insurance company or its agents or assigns including the payment of all damages, expenses, costs and reasonable
attorney's fees.
Design Development, Programming, Drawings, Ownership, and Software License(s)
8. Design Development. Customer and Security 101 have together developed or will develop the design and specifications for the
Work. When Customer has accepted or approved the design and specifications, the sole and final responsibility for the design and
specifications shall be Customer's. Security 101 shall have no liability to Customer for any loss or damage claimed against or
incurred by Customer or any employee, agent or licensee of Customer because of any defect or alleged defect in the design or
specifications or the failure of the equipment or the Work to perform as desired or anticipated by Customer.
9. Programming. Security system programming is an essential element of the systems operation and performance. Customer
acknowledges and agrees that security system programming is an ever-changing process, and in significant part subject to
Customer’s day-to-day and other business operations and parameters and the changes or modifications to them. To the extent
required by the design and specifications of the Work, Security 101 shall:
(i) Load a configuration program that will allow Customer’s security system to perform basic access control operation, door
timers, lock timers, and basic alarm functions; and
Page 6
Terms and Conditions (cont)
Proposal 55474.0 Providence Hall High Access/Alarm Addition
(ii) Provide a total number of hours of personnel training regarding Customer’s security system as specified in the Agreement; if
a number of hours is not specified, the total number of hours of training shall not exceed fifteen (15). Personnel training may
include training of operators, administrators, or other personnel designated by Customer. Training subjects shall be dictated by
Work specifications but may include password configuration, door identification, timers, alarms and reports. Additional training,
programming or related consulting services provided by Security 101 at Customer’s request shall be provided at an above contract
cost.
10. Drawings:
functional operation of the system(s) being provided by the Work by furnishing riser diagram drawings.
(ii) Security 101 may provide, at Customer’s request and at an above contract cost, detail drawings utilizing industry standard
electronic floor plans.
11. Ownership. Prior to completion of the Work, any drawings, specifications and equipment lists developed in connection with the
design for the Work shall remain the property of Security 101 whether the Work for which they were made is executed or not.
Drawings, specifications and equipment lists shall be returned to Security 101 on demand at any time prior to substantial completion
of the Work. Prior to substantial completion of the Work, any drawings, specifications and equipment lists: (a) shall be considered
confidential information and trade secrets of Security 101 unless they constitute information which is exempted or excluded by law
from confidential and trade secret status; (b) shall not be used by Customer on other projects or extensions of a project included
within the Work, or to obtain other bids, except by agreement in writing and with appropriate compensation to Security 101 ; and (c)
are not to be reproduced in whole or in part without prior written consent of Security 101. Upon substantial completion of the Work
and final payment in full by Customer, ownership of drawings, specifications and equipment lists shall become Customer's.
12. Software License(s). Software required to operate systems are governed by the License Agreement provided by the system
manufacturer(s).
Access Control
13. All Door(s) and associated door hardware are not included, unless specifically identified in the scope of work and/or equipment list.
14. Coring of new or existing doors required for electrified locking hardware is not included, unless specifically identified in the scope of
work.
15. Modification of any new or existing fire doors is not included. Additional charges may apply if SECURITY 101 is requested to perform
such work.
16. Proper door alignment and mechanical operation is the responsibility of others.
17. Programming and configuration of your microprocessor and/or CPU is included, excluding loading the database. It shall be the
responsibility of the Customer to load the data base which involves defining access levels, time zones, personnel data, programming
maps, defining alarm messages and instructions, along with the input of any user defined data. Individual cardholder input and
definition is also excluded.
18. Access control cards are not included, unless specifically identified in the scope of work and/or equipment list.
19. Access control system computer UPS is not included unless specifically identified in the scope of work and/or equipment list.
20. FIRE ALARM RELEASE - It the responsibility of the customer and the fire alarm service provider for this site. Any permits required in
accordance with the fire alarm system or release shall be obtained by the fire alarm service provider.
Additional Terms and Conditions
Installation
21.
22.
23.
24.
25.
26.
27.
28.
29.
All required installation documents are included.
Installation of all required equipment and materials with on-site supervision of project is included.
Labor quoted assumes normal eight (8) hour working days, excluding weekends, holidays and overtime.
Idle time incurred by Security 101 employees and their subcontractors due to escorts, clearances, inability to enter workspace, and
other factors beyond our control, will be invoiced at our current labor rates.
This proposal includes travel to and from the site to perform our stated scope of work. Additional or duplicate site visits required due
to factors beyond our control, will be invoiced at our current labor rates.
Client to coordinate with local Security 101 staff to provide safe and timely right-of-passage in the work area during cable run and
system installation.
Client to provide and coordinate 110 VAC electrical service where needed.
All LAN/WAN connections, addressing and network functionality are the responsibility of the Client.
Any telephone lines or LAN/WAN connections must be installed and operational prior to Security 101 commencing work. The local
Security 101 representative will verify the availability and functionality of all connections prior to starting work.
Changes in Scope of Work
30.
prior to commencing work.
Page 7
Terms and Conditions (cont)
Proposal 55474.0 Providence Hall High Access/Alarm Addition
Permits/Bonding/Sealed Engineered Drawings
31. Permits, bonds, and other requirements by any government agency are not included.
Miscellaneous
32. The bold headings and numbered paragraphs are for convenience only, have no legal significance, and shall not be deemed to alter
or effect any provision of this Agreement.
33. Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder
if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Government restrictions
reasonable control of the party whose performance is affected.
34. Neither party shall be liable for any failure or delay in performance under this Agreement (other than for delay in the payment of
money due and payable hereunder) to the extent said failures or delays are proximately caused by causes beyond that party's
reasonable control and occurring without its fault or negligence, including, without limitation, failure of suppliers, subcontractors, and
carriers, or party to substantially meet its performance obligations under this Agreement, provided that, as a condition to the claim of
non-liability, the party experiencing the difficulty shall give the other prompt written notice, with full details following the occurrence of
the cause relied upon. Dates by which performance obligations are scheduled to be met will be extended for a period of time equal to
the time lost due to any delay so caused.
35. In the event that any one or more of the provisions contained herein shall, for any reason, be held to be invalid, illegal or
unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this agreement, but
this agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been contained herein, unless the
deletion of such provision or provisions would result in such a material change so as to cause completion of the transactions
contemplated herein to be unreasonable.
Page 8
Acceptance
Proposal 55474.0 Providence Hall High Access/Alarm Addition
For the amount of 7,970.41 (tax not included)
This proposal dated March 23, 2016 is valid until May 23, 2016
The person or persons below represent that they are authorized to sign and execute this binding
agreement. This acceptance indicates understanding of the complete proposal, including clarifications,
design, programming, drawings, ownership and software licenses and the Warranty Service Plan, if
included as a part of this proposal. This system proposal is intended to provide the customer partial
protection of the designated premises. Its design should be understood to represent a compromise
between the costs, understood scope of work and customer feedback. Accordingly, such a system may
not provide ample protection from all possible threats, and Security 101 shall not be responsible in such
an event.
Payment Terms
50% upon Deposit
50% upon Job Complete
Under no circumstances may the customer make payments directly to any subcontractor, material
supplier, laborer or any other person performing work or furnishing material under the Agreement without
the prior written consent of Security 101.
Security 101 may assign this Agreement to any other person, firm or corporation without notice to or
approval by the customer and may subcontract any activities which may be performed under this
Agreement, either voluntarily or by operation of law, without the consent of the customer.
Providence Hall High School
Authorized Customer Signature
Security 101 - Utah
(date)
Authorized Security 101 Signature
Printed Name
Printed Name
Title
Title
(date)
Purchase Order Number
Page 9
Estimate
6375 S Highland Drive Suite 212
Salt Lake City, UT 84121
Phone #
Date
Estimate #
3/16/2016
989
(801) 930-0540
Project Address
Name / Address
Security 101
Larry Keele
17 East Vine Street
Murray, Utah 84107
Providence Hall High School
4557 W. Mt. Ogden Peak Drive
Herriman, UT 84096
Project
Providence Hall High School
Description
Qty
Alarm System
Option 2
Alarm System Master Control Unit
1 Keypad(Main Entrance)
1 Transformer
1 Enclosure, Lock & Key
1 Back Up Battery
1 Siren
Keypad (Back Entry)
8 Zone Expander Module
3GGSM Alarm Communicator
---Main Floor--Dual Tech 360 Motion(Main Entry,Main Office, Center Hall, East
Entry NE, East Entry SE, South Entrance, Lunch Room, Kitchen,
West Entrance)
Dual Tech Wall Mount Motion(North Hall (2), South Hall (2), West
Hall)
70' x 70' or 150' x 8' Motion Dual Lens (Gym(2))
---Second Floor--Dual Tech 360 Motion(Center Hall, Library N, Library S)
22/4 STR Plenum 1000' White
Installation
Rate
Total
1
6,508.00
6,508.00
1
2
1
0.00
0.00
0.00
0.00
0.00
0.00
9
0.00
0.00
5
0.00
0.00
2
0.00
0.00
3
5
0.00
0.00
0.00
0.00
16
0.00
0.00
Monthly Monitoring @ $34.95 per month with12 Month Agreement
(Cellular)
Upon acceptance of this estimate 50% down is required and 50% upon
completion.
This estimate is good for 30 days from receipt. OnGuard Alarm reserves the right to make
substitutions of products and services of equal or greater value for the price given. Estimates are
not final invoices and are subject to minor adjustments.
Accepted By:
Phone #
(801) 930-0540
Accepted Date:
Total
$6,508.00
Estimate
6375 S Highland Drive Suite 212
Salt Lake City, UT 84121
Phone #
Date
Estimate #
3/16/2016
989
(801) 930-0540
Project Address
Name / Address
Security 101
Larry Keele
17 East Vine Street
Murray, Utah 84107
Providence Hall High School
4557 W. Mt. Ogden Peak Drive
Herriman, UT 84096
Project
Providence Hall High School
Description
Qty
Alarm System
Option 2
Alarm System Master Control Unit
1 Keypad(Main Entrance)
1 Transformer
1 Enclosure, Lock & Key
1 Back Up Battery
1 Siren
Keypad (Back Entry)
8 Zone Expander Module
3GGSM Alarm Communicator
---Main Floor--Dual Tech 360 Motion(Main Entry,Main Office, Center Hall, East
Entry NE, East Entry SE, South Entrance, Lunch Room, Kitchen,
West Entrance)
Dual Tech Wall Mount Motion(North Hall (2), South Hall (2), West
Hall)
70' x 70' or 150' x 8' Motion Dual Lens (Gym(2))
---Second Floor--Dual Tech 360 Motion(Center Hall, Library N, Library S)
22/4 STR Plenum 1000' White
Installation
Rate
Total
1
6,508.00
6,508.00
1
2
1
0.00
0.00
0.00
0.00
0.00
0.00
9
0.00
0.00
5
0.00
0.00
2
0.00
0.00
3
5
0.00
0.00
0.00
0.00
16
0.00
0.00
Monthly Monitoring @ $34.95 per month with12 Month Agreement
(Cellular)
Upon acceptance of this estimate 50% down is required and 50% upon
completion.
This estimate is good for 30 days from receipt. OnGuard Alarm reserves the right to make
substitutions of products and services of equal or greater value for the price given. Estimates are
not final invoices and are subject to minor adjustments.
Accepted By:
Phone #
(801) 930-0540
Accepted Date:
Total
$6,508.00
!
!
!
A!Proposal!for!
!
PROVIDENCE!HALL:!
!
!
Presented!By:!Kevin!Shurtleff!
801;891;4939!
!
Presented!On!March!16,!2016! !
!Protection!One!Proposal:!PROVIDENCE!HALL!
!Presented!by:!Kevin!Shurtleff!801;891;4939!
________________________________________________________________________________________________
!Equipment!and!Investment!Summary!
!
Site!Information!
Billing!Information!
!Customer:!
!Address:!
!City,!State!Zip:!
!Bus.!Phone:!
! PROVIDENCE!HALL!
! 4557!W!PATRIOT!RIDGE!DR!
! HERRIMAN,!UT!84096!
! 8017278260!
PROVIDENCE!HALL!
4557!W!PATRIOT!RIDGE!DR!
HERRIMAN,!UT!84096!
8017278260!
_______________________________________________________________________________________________
!Equipment!List!For:!
! Burglar!Alarm!System! !
!
Quantity!
Description!
!
1!
320!P1!CONTROL!PANEL!
!
1!
Pro1!Large!FixSEng!Keypad!(Hardwire)!
!
1!
AlarmNet!GSM!Digital!Cell!Communicator!S!Knockout!Mount!
!
1!
Keypad!Xceiver,Pro1!Large!Fix!
!
3!
PIR!50'!3060!degree!low/PROF!
!
4!
TWOSBUTTON!PERSONAL!PANIC!
!
6!
PIR!Motion!Detector,!35!ft!fan!pattern!
!
1900!
22/4!STR!CM/CL2!5C!SB!WHT!
!
_________________________________________________!
Sub!Total!Installation!Cost:!
! $4,600.87!
!
!
Estimated!Install!Taxes!
! $0.00!
! Recurring!Services:!
!
!
!
!
!
!
!
Monitoring!
Extended!Service!Plan!
Signaling!
Inspections!
Video!
Reporting!
Secure!Access!
!
$21.95!
$0.00!
$15.00!
$0.00!
$0.00!
$0.00!
$0.00!
Page!2!of!4!
!
!Protection!One!Proposal:!PROVIDENCE!HALL!
!Presented!by:!Kevin!Shurtleff!801;891;4939!
________________________________________________________________________________________________
!
!
!
Identity!Protection!
Lease!Fee!
$0.00!
$0.00!
_________________________________________________!
Sub!Total!Monthly!Charge:!
! $36.95!
!
! Scope!of!Work!
INSTALL NEW HONEYWELL BURGLAR ALARWM SYSTEM
INSTALL ONE NEW CELLULAR COMMUNICATOR FOR BURGLAR ALARM SYSTEM (NO ANALOG PHONE LINE REQUIRED)
INSTALL TWO BURGLAR ALARM SYSTEM KEY PADS (SEE MAP FOR LOCATIONS)
ONE AT MAIN ENTRANCE
ONE AT WEST ENTRANCE
INSTALL THREE 360 DEGREE MOTION DETECTORS
ONE IN THE LIBRARY
ONE IN THE LUNCH ROOM
ONE IN THE EAST COMMON AREA
INSTALL SIX 90 DEGREE MOTION DETECTORS (SEE MAP FOR LOCATIONS)
RUN ALL REQUIRED 22/4 CABLE
SEND ALL REQUIRED TEST SIGNALS TO PROTECTION 1 MONITORING CENTER USING CELLULAR COMMUNICATOR
TEST AND VERIFY BURGLAR ALARM SYSTEM OPERATION WITH CUSTOMER
TRAIN CUSTOMER (ADD / DELETE USER CODES, ARM AND DISARM SYSTEM, USE APP FOR SMART DEVICE)
****BURGLAR ALARM SYSTEM HAS REMOTE ACCESS WITH APP FOR SMART DEVICE*****
****BURGLAR ALARM PRICING IS PENDING INSTALLATION SUPERVISOR INSPECTION AND WALK THROUGH****
!Equipment!List!For:!
! Upgrade!Existing!Avigilon!Door!Access!System! !
!
Quantity!
Description!
!
1!
SMP5PM/CABNT/CMLOCK/XFMR!110V!
!
3!
2SReader!Interface!Module!S!(2!reader:!mag!or!wiegand,!8!inputs,!6!relays)!(Mercury!MR52)!
!
5!
Electric!Strike!9400S12/24DS630!
!
5!
HID!ProxPoint!Plus!Reader!
!
20!
CONDUIT!EMT!3/4!inch!per!ft.!
!
1200!
24/4PR!CAT5E!CM!1M!BX!BLU!
!
1200!
22/4!STR!OAS!5C!BX!GRY!
!
_________________________________________________!
Sub!Total!Installation!Cost:!
! $8,887.97!
!
!
Estimated!Install!Taxes!
!
! $0.00!
Page!3!of!4!
!
!Protection!One!Proposal:!PROVIDENCE!HALL!
!Presented!by:!Kevin!Shurtleff!801;891;4939!
________________________________________________________________________________________________
! Recurring!Services:!
!
!
!
!
!
!
!
!
!
!
Monitoring!
Extended!Service!Plan!
Signaling!
Inspections!
Video!
Reporting!
Secure!Access!
Identity!Protection!
Lease!Fee!
!
$0.00!
$0.00!
$0.00!
$0.00!
$0.00!
$0.00!
$0.00!
$0.00!
$0.00!
_________________________________________________!
Sub!Total!Monthly!Charge:!
! $0.00!
! Scope!of!Work!
UPGRADE EXISTING AVIGILON DOOR ACCESS SYSTEM ADD FIVE DOORS
THREE NEW TWO DOOR CONTROLLERS TO SUPPORT FIRE ADDIDTIONAL DOORS
INSTALL FIVE NEW ELECTRONIC DOOR STRIKES (SEE MAP FOR LOCATIONS)
INSTALL FIVE NEW CARD/BADGE READERS (SEE MAP FOR LOCATIONS)
RUN ALL REQUIRED CAT 5 AND 18/4 CABLE
RUN ALL REQUIRED CONDUIT
TEST AND VERIFY AVIGILON DOOR ACCESS SYSTEM UPGRADE
VERIFY SYSTEM OPERATION WITH CUSTOMER
****BURGLAR ALARM PRICING IS PENDING INSTALLATION SUPERVISOR INSPECTION AND WALK THROUGH****
_______________________________________________________________________________________________
!Total!Estimated!Install!Taxes:!
!Total!Installation!Cost:!
!Total!Monthly!Recurring!Services!Charges:!
!
! $0.00!
! $13,488.84!
! $36.95*!
*!Plus!applicable!Tax!
!
Page!4!of!4!
!
ProvidenceHallElementaryUpdate
Principal:JodiLusty
CurriculumDirector:KimAndersen
MTSS/AssessmentCoordinator:MandyCrane
April7,2016
UpcomingActivities:
• April7,2016-Exhibitionfrom5:30-7:00
• April 5th - 1st Grade Bowling
• April 6th - Faculty Meeting
• April 6th - IB Luncheon
• April 7th - Bot meeting
• April 7th - Exhibition (5:30-7)
• April 12th - Boys Maturation
• April 13th - Girls Maturation
• April 14th - 4th grade Water Cycle Presentation
• April 25th - Sage Testing Window Opens
• April 29th - Teacher Lunch
ReportDueDates:
• Noneatthistimeforthestate.
TeacherEvaluations:
KimandIarejustareintheprocessofour3rdobservationroundswithourteachers.
Wearealsotryingsomethingabitdifferentforournewestteachersinthebuildingfor
our4thobservation:newteacherswillvideothemselvesandthenwewillmeetwith
themtoevaluatetogethertheirobservation.Thiswillcountastheirlastobservation
andwillbereviewedwithKimandmyself.Wehavenoticedhowthishaschanged
severalofournewteachersteachingpracticesbecausetheyareabletoreflectandsee
whatweobservewhenweareintheroom.Thisisagreatteachingpracticeandwewill
beusingitforourprovisionalteacherportfoliointhefuture.
RetentionRates(asofApril1st):
• 94%retentionrateforstudentsatourschool
• 7out109employees=5%or95%retentionrate
• 2outof48certifiedteachers=4%or96%retentionrateofteachers.
• Asofthe2015-2016schoolyearwehave2teachersleave.Reasons:one
duetoconflictinworkingwiththeschool,otherforpersonalreasons.
Teacher(GradelevelteachersandSpecialists)IntenttoReturn:
•
•
•
Wecurrentlyhavereceived45responsesofthe45teachersandspecialists
currentlyatourschool.
5teacherswillnotbereturning:
o EmilyGibbons-Husbandpromotionmoving
o KortneyWadsworth-MovingtoOregon
o KamaMaendl-willbethenewSPEDdirectoratanewcharterschoolin
UtahCounty,
o ChelseaHagman-notreturningtobeastayathomemom
o SteveGregerson-willbereturningtotheschooldistrict.
2teachersarecurrentlyunsureofwhattheyareplanningonfornextyearbut
theyareareawaretheyneedtorespondtomebyMay1st.
NewHires:
• Newpart-timeSPEDteacher-LauraJensen
• NewSPEDteacher-HillaryJohnson
• Potentialcandidates:3potentialcandidateshavebeenextendedoffersandwe
shouldhearresponsesthisweek.
• WehopetohaveourhiringcompletedbytheendofApril.
CACTUSUpdate:
AllelementaryteachersarecurrentlyupdatedandinCactusoronlettersof
authorization.AllofourARLsarecurrentlyonthecorrectpathstoensureprogress
towardstheireducationalgoals.
SchoolStaffandEventUpdates:
Faculty:
• KortneyWadsworthisreturningonMondayofnextweekandLauraDuttonwill
returntoherpart-timepostasasupporttotheteachercoaches.
• ShelbyRoseiscurrentlyonmaternityleaveandbabyQuinnwasabletogohome
thislastweek.Weareallhopingforhersakethatshewillbeabletomake
progress.AsforAliPeterson,hermaternitysub,shehasbeenamazing!Mrs.
Rose’sclasshashadoneofthesmoothesttransitionswehaveeverhad.Wedid
trytohireher,butherheartwantedtoworkwithmoreethnicallydiverse
children.
• ChelseaHagmanisback!WearesogladthatChelseahasreturnedtoher
classroom.ShewillfinishoutAprilandMaywithusthisyear.
Enrollment2015-2016:
Westillmaintainenrollmentat825studentsK-5.Thelotteryhasbeencompletedand
wehavealmostfilledallofkindergarten.Wearewaitingon6applicationscurrently.
Wehaveheldonafewapplicationsbecausesomestudentshavenotacceptedatthe
HS/JHasofyet.Wewanttoensurethattheyregistertheirstudentstherefirstbefore
acceptingthemattheschool.KathyhasnowbeguntofillstudentsinK-4th.Weare
holdingonour5thgradenumbersbecausewearestillhopefulfor150studentsinstead
ofthe175,butrealizethisprobablywon’tbethecase.Wewillopenourenrollment
thereinMayafterweseethenumbersfromtheJH/HS.
LeadershipTeamandCommitteeUpdates:
WEarecurrentlylookingatchangestoourcommitteesforthenextschoolyear.Our
Teamleadshavebeenabitoverwhelmedbythedualresponsibilities.Fornextyearwe
areplanningtohaveourteamleadsbeapartofcommitteesandreporttothe
leadershipteamonthosecommittees,buttheywillnotbethechairofthose
committees.Wewillgiveotherleaderstheopportunitytoparticipateascommittee
chairs.Wealsowanttocreatecommitteesthatarerelevantanduseful.Soduringour
leadershipretreatwewillreflectandrefocusourcommitteesfornextschoolyear.
• LiteracyCommittee(KamiMecham&EricaDowns):Workingwithourstudents
ontheRoadToSuccessProgram.
• Mathcommittee(SaraKidd&JalynnWeber):Encouragingmathfluencyand
rewardswithstudentsthroughouttheschool.
• AssessmentCommittee(MandyCrane):Weareintheprocessofgearingupfor
theSAGE.Wehaveacommitteeworkingwiththeschooltohelporganizeand
getstudentsreadyfortheSAGE.ThisisourSageStudentSuccessCommittee
ledbyMelanieClark.SagewillbegintheweekofApril25th.Thewriting
assessmentwillbefirst.
• SocialCommittee(BrandiCooley&KellyMattingly):Theseladiesarestill
buildingeventsandactivitieswithinthebuilding.Wewillhavemoreonthe
socialcommitteeinMay.
CurriculumUpdate:
Continuum(PYP,MYP,DP):
● KimisworkingwiththeotherAcademicDirectors/IBCoordinatorstoincrease
overallstudent,staff,andcommunityunderstandingoftheIBProgramswithin
ourK-12schoolbuildings.Theyarecurrentlyworkingonaligningprogramand
curriculumexpectationsacrossthethreecampusesandbeginningtheprocess
forthePYP/MYPSelf-StudyandEvaluationvisitforthe2016-17schoolyear.
PrimaryYearsProgramme:
● Incollaborationmeetings,teachersarelearningskillstomoreeffectivelyreflect
ontheplannersinapurposefulwaythroughtheirdata,assessment,anecdotal
notes,andobservationsofstudentsthroughoutthelearningprocess.
● KimisalsocurrentlyworkingwithPYPCoordinatorsfrombothChanningHalland
HawthorntocreateaclosernetworkforPYPteachersandstudents,hopingto
openupsomeexcitingopportunitiestocommunicatebetweenschoolsina
varietyofnewways(fieldtrips,videoconferencing,penpalwriting,etc.).Each
gradelevel/departmenthascollaboratedoncethisyearandhascomeupwith
somegreatgoalstoworktowardintheSY16-17.
○ Kindergarten:Question/AnswerBoardandTeacherStrategysharing
sessions
○ Grade1:Classwidepenpalsforsharedwritingandsharedreading
○ Grade2:Virtualpenpals(writingemails,letters,videos,etc.)
○ Grade3:Sharinginventionsanddiscoveries(oneofthePYPunit
assessments)
○ Grade4:Bookclubs/literacycirclesacrossschools
○ Grade5:Exhibitionsharing
○ Specialists:Classroommanagementstrategies,subjectcollaborationfor
projectideas
● 5thGradeExhibitionisAPRIL7(Duringtheschooldayand5:30-7:00p.m.)!The
studentshaveworkedsohardtocreateinformative,exciting,andpurposeful
projects!Thisprocesshasbeenincredibletoseeandthestudentshavelearned
somuch!WearehappytohavesomeoftheJHandHSstudents,aswellas
familiesandcommunitymembers,alsoattendthepresentationstoseewhatour
5thgradestudentshaveaccomplishedinthePYP.
CurriculumProgramming:
● AllteachersarecontinuingtobuildtheirunderstandingofDaily5andDaily3for
LanguageArtsandMath,respectively,andarecontinuingtoworkwithinour
MathExpressions,WordsTheirWay,andCoreReadyprograms.Weare
beginningtolookatprogrammingneedsfornextyearincludingthepreparations
forpurchasingcurriculummaterialsandevaluatingeffectivenessoftheavailable
materials.
● Weareinprocessofdoinganinventoryofcurriculumneedsandwillbe
purchasingmaterialswithinourexistingprogramstoreplenishmaterialsfor
teachingandlearning(workbooks,manipulatives,teacherresourcebooks,etc.)
Coaching:
● Ourgradelevelteachingcoaches(KortneyWadsworthK-2&KamiMecham3-5)
areworkingwithallteachersinthebuildingtoworkonreachingtheirpersonal
growthgoals.Bothcoachesarenowinprocessoffollowingupwithteachers
whohadreferralsforsupportfromfall/winterevaluationsfromKimandJodi’s
observations.Manycommontopicsforcoachingandprofessionaldevelopment
needscontinuetobecenteredaroundbetterunderstandingGuidedReading,
Dibels,Daily5/Daily3,student-centeredinquirymethods,andbehavior
management.
ProfessionalDevelopment:
• WearebeginningtothinkaboutwhatPDopportunitieswewillbeproviding
thissummerandSY2016-17.
SpecialEducation:
• Oursevereprogramteacher,EmilyGibbons,isalsointheprocessoflearning
theDynamicLearningMaps(DLM)assessmentsystemforourstudentswho
willbetakingthealternateformofstateassessmentslatethisSpring.
GradeLevelEventsofNoteforMarch/April:
• Kindergarten:April28-FieldTripHogleZoo(curriculumconnectedto
animals)
• FirstGrade:April5-FieldTripBowlingAlley(curriculumconnectedtoforces
andmotion)
• SecondGrade:N/A
• ThirdGrade:N/A
• FourthGrade:April14-Watercyclepresentation
• FifthGrade:ExhibitionPresentation-April7,5:30-7:00p.m.
!&
!
!
!
New!Team!Member!Checklist!
Employee!Information!
Name:&&&&&&
&
Start&date:&&&
Position:&
&
Circle:&&&&&Full&Time&&&&&Part&Time&&&&&&&&&&&Exempt&&&&&&Non9Exempt&&
!
Supervisor:&
&
Split&between:&&SpEd&%______&&Title&%______&&Regular&Ed&%______&
Documentation!and!To!Do’s&
&Employee&Information&Form&
&CACTUS&Verified&and&Teaching&Certificate&Received&&
&IRS&Form&W94&&
&IRS&Form&I99&&&&&&&&&&&&&
&&&&&&&&&&&&CACTUS&ID/Expires:&_____________________&
&E9Verify&completed&
&401(k)&packet&(1,000+,&eligible&only)&&&&&&&&&
&Direct&Deposit&Form&
&Health&Plan&forms&provided&(eligible&only)&
&Employment&Application&and&Resume&
&Sent&to&Broker&
&401(k)&Summary&Plan&Description&provided&to&eligible&EE&
&Computer&Use&Policy&and&Agreement&
&Employee&Benefit&Plan&Disclosures&(ALL)&
&Agreements&&&Acknowledgements&
&Entered&into&payroll&and&time&clock&systems&&EE#:&&__________&
&Building&Access&Form&(if&applicable)&
&Compensation&Agreement&signed&(Teachers&&&Admin&only)&
&Background&Check&Authorization&Form&(non&CACTUS)&
&&&&&&&&&&&&
&Sent&to&Advisor&
&Entered&into&DWS&website&(as&a&New&Hire)&
&Bus&Driver&Certifications&and&MVR&(if&applicable)&
&Food&Handler’s&Permit&(if&applicable)&
&&Passed&Background&Check&
Review!Key!Policies!and!Provide!Key!Documents!
Acknowledge&Receipt&of:&&
&Legal&Liability&Protection&and&
Professional&&&Ethical&Conduct&
pamphlets&
&Job&Description&(Director/Principal)&
&Employee&Handbook&and/or&Policy&
Manual&(Director/Principal)&
&Medicare&Part&D&Notice&and&the&ACA&
Healthcare&Exchange&Notice.&&&
&Review:&&
• Work&schedule&and&overtime&
policies&&
• Payroll&policies,&pay&dates&and&time&
cards&
• PTO&and&Sick&Leave&(if&applicable)&
• Holidays&and&school&breaks&
• FMLA&and&leave&of&absence&
• Review&training&plan&
(Director/Principal)&
• Performance&expectations,&reviews&and&
employee&discipline&&
• Personal&conduct&in&schools&&
• Dress&code&(modesty&guide&in&schools)&
• Confidentiality&(SpEd&and&student&data)&
• Harassment&
• Security&and&building&access&(hours)&
• Emergency&procedures&and&School&Safety&
• E9mail,&social&network&and&Internet&use&
Introductions,!Administrative!and!Tour!
&Introductions&to&key&admin&staff&
&Introductions&to&instructional&staff&
&Review&administrative&procedures&
&School&Tour&
&
•
•
•
•
•
•
Keys&&&Access&Control&(key,&card&access&or&FOB)&
Photo&ID&badges&(if&applicable)&
Purchase&Request&and&Reimbursement&Form&
Classroom&supplies&
Copy,&fax&and&mail&center&
Printing&
•
•
•
•
•
Telephone/voicemail&
Emergency&exits&and&supplies&
Staff&restrooms&
Break&rooms&
Parking&
Computer!
&Hardware&and&software&instructions:&& • E9mail&
• Intranet/Internet&
• Data&back9up&
• Data&on&shared&drives&
• All&Data&is&“Public”&Data&
• Instructional&equipment&
Employee!Acknowledgement!
I&acknowledge&that&I&have&received&the&documents&and&information&listed&above.&&I&understand&that&I&can&speak&with&school&&
administrators&regarding&employment&issues&now&or&in&the&future.&&&
&
&
&
&
Signature&of&Employee&
&
& &
&
Date&
&
Copyright © 2015 Charter Solutions 03/2015
!
!
!
New!Team!Member!Checklist!
Comp:&________________________________________&&&
&
&
&
&
Copyright © 2015 Charter Solutions 03/2015