Orientation Packet Class of 2020 - Texas Tech University Health

Transcription

Orientation Packet
Class of 2020
Table of Contents
Entering Student Requirements ………………………………..…………………...…..…………………....….….. 4
Student Checklist ……………………………………………………..…………………………………..……...…… 6
Office of Student Affairs ……….……...………………...………………………………………………..………...... 7
Welcome Letter …………………………………………………………..................................................…... 7
The Arnold P. Gold Foundation and White Coat Ceremony …………………………………………..…….. 8
Office of Admissions ………………………………………………………………………………………….…..…... 9
Welcome Letter ………………………………………………………..................................................…....... 9
El Paso – The City ………………………………………..………………………………………………….. 10
Visit El Paso ……………………………………………………………………………………………………………… 11
Office of Diversity Affairs Welcome Letter …….……………………………………………................................... 12
Medical Student Council…………….…………........................................................................................................... 13
Welcome Letter ……………………………………..................................................…................................... 13
Summer Preview Invitation …………………………………………..................................................…......... 14
Texas Medical Student Association Welcome Letter…............................................................................................... 15
Office of Quality Improvement and Occupational Health ………………………………………………….……… 16
Immunization Requirements …………............................................................................................................. 16
OmniMD Portal Instructions …………………………………………………………………….…….........
17
Blood Titer Lab Report Sample....................................................................................................................... 18
Cardio Pulmonary Resuscitation Basic Life Support for Healthcare Provider card Sample…....………………. 19
Office of Student Services…………………………………………………………………………………………....... 20
Getting Ready for Medical School ………….................................................................................................... 20
Medical Student Teaching Center ………………............................................................................................. 23
Office of Disability Support Services………….......................................................................................................
24
Department of Medical Education............................................................................................................................... 25
Information Packet – Financial Aid 2016-2017……………….………………………………………..……………. 26
What can a 1st year medical student expect when financing their education?...........……………………………
32
Medical Services, Health Insurance and Disability Insurance……………………………….…………………… 37
Information Technology ……….................................................................................................................................
38
Welcome Packet………………………………………………………..................................................................... 38
Recommendations for Buying a New Windows Laptop…………..................................................................... 41
Safety Training Login Instructions ….......................................................................................................................... 43
Laboratory Safety Essentials Login Instructions ……............................................................................................... 44
Consent and Release to Use Image or Information…................................................................................................ 45
Miscellaneous Information……................................................................................................................................... 48
Student Data Sheet……………………………………………..................................................................................... 49
Office of Alumni Welcome Letter….............................................................................................................................. 50
Medical Student Council SOS Group Form……......................................................................................................... 51
Spanish Language Proficiency: Self-Assessment…..................................................................................................... 52
Campus Map………………………………………....................................................................................................... 54
Office of Student Affairs
Entering Student Requirements
Item
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Deadline/Date
Acceptance of Position
Activate eRaider account
Financial Aid/Scholarships
Miscellaneous Information Sheet
• The White Coat Ceremony
• Name Tag
• White Coat Sizing
• Dietary Requirements
Spanish Assessment
Student Data Sheet and Consent & Release Form
Scrub Size Form
Immunization Requirements
Community Wide Orientation
Online Safety Trainings (completion tracked online)
• Safety Training Education Program for Students • Laboratory Compliance
(R# provided in Orientation Packet Email)
Basic Cardiac Life Support Certification (BCLS)
Health Insurance Card
Textbooks and Equipment (TBA by Office of Medical Education)
Register for Classes via WebRaider
Deposit to hold seat in class ($100)
Criminal Background Check
Orientation (business casual – report to Medical Education Building by 8:00 a.m.)
First Day of Classes
White Coat Ceremony
Submit Final Transcripts (showing degree awarded)
Within 2 weeks of offer
ASAP
ASAP
April 1, 2016
April 1, 2016
April 1, 2016
April 1, 2016
April 1, 2016
April 1, 2016
April 1, 2016
April 1, 2016
April 1, 2016
Email Notification
May 2, 2016
May 15, 2016
May 15, 2016
June 29 - July 1, 2016
July 5, 2016
July 16, 2016
July 22, 2016
Acceptance of Position: If you have not already done so, notify the Director of Admissions by email, at [email protected], that you have
accepted the position offered in the entering Class of 2020 at the Texas Tech University Health Sciences Center El Paso Paul L. Foster School of
Medicine.
Standards of Curricular Completion: Submit acknowledgement form to Office of Admissions. (NOTE: Deadline for requesting any
accommodation is 30 days prior to the beginning of classes.)
Deposit to hold seat in class: Information was previously sent by the Admissions Office. A $100 deposit must be sent to the Office of Admissions to
hold your seat in the incoming class. For more information contact Laura Olivas at 915-215-4406 or [email protected].
Criminal Background Check: Please complete the criminal background check requirement by clicking the following: Criminal Background Check
Website. Contact Inés A. Monárrez at [email protected] for more information.
Financial Aid/Scholarships: Complete a 2016-2017 Free Application for Federal Student Aid (FAFSA) by visiting www.fafsa.ed.gov as soon as
possible. NOTE: For Financial Aid Application purposes the Paul L. Foster School of Medicine is considered Texas Tech University Health
Sciences Center (School Code 016024). See Financial Aid Packet enclosed for more details, a listing of scholarship opportunities, loan forgiveness
programs and alternative aid programs.
Community Wide Orientation: Complete on-line module at www.epcc.edu/cwo/pages/default.aspx as required by University Medical Center
(UMC) no later than April 1, 2016. For questions contact the Office of Student Affairs at 915-215-4370.
Miscellaneous Information Sheet:
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The White Coat Ceremony
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White Coat Sizing – chart located on Miscellaneous Sheet
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Name Badge
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Dietary Requirements –in order to accommodate various dietary needs at catered student events
eRaider Account: Automatically created when you applied to TTUHSC El Paso PLF SOM. IT sends the Activation Code to your personal email.
Activate your eRaider account by visiting https://eraider.ttuhsc.edu/.eRaider Account will enable your TTUHSC El Paso EMAIL to be created. For
questions contact the Office of Information Technology at 915-215-4111.
Register for Classes: Once your eRaider account has been activated, you will be eligible to register for PLFSOM courses for both the fall and spring
term via WebRaider at webraider.ttuhsc.edu. Registration period opens on May 2, 2016. Information about the registration process and proper
course numbers will be sent separately to your TTUHSC El Paso email.
Immunization Requirements: There are specific Immunization Requirements that MUST be met before you can begin classes. Please refer to the
“Immunization and Supporting Documentation” form. You must REGISTER on the OmniMD Portal and upload your immunization documents, no
later than April 1, 2016, at the following link: https://ehr5.omnimd.com/Portal/3683/index.jsp. For questions contact Maria Ramirez, from the Office
of Occupational Health, at 915-215-4429.
Online Safety Trainings: (eRaider and R number required) Complete two on-line safety trainings as required by Safety Services no later than April
1, 2016. Please see enclosed documents for guidance on training modules. For questions about the Safety Training Education Program for Students
(STEPS) or Laboratory Compliance contact TTUHSC El Paso Safety Services at 915-215-4820.
Basic Cardiac Life Support Certification (BCLS) for Health Care Providers: Course certification is required prior to orientation. The American
Heart Association CPR for Healthcare Providers course should cover adult and pediatric CPR which will suffice for medical school. The certification
from AHA is usually for two years. Check with local providers for the course: Community Colleges, AHA Chapter and/or American Red Cross.
Please submit your certification, no later than April 1, 2016.
Textbooks/Equipment: Required first and second year textbooks are provided to students via an electronic textbook platform known as VitalSource
Bookshelf. The required textbook collection and the associated IT services are funded by the student Electronic Textbook Platform Fee and managed
by the PLFSOM Office of Medical Education. The VitalSource textbook collection provides updates and new editions at no additional
charge throughout enrollment at PLFSOM. The list of required textbooks included in the VitalSource collection will be distributed in the Spring, as
soon as it is finalized. If necessary, information regarding additional required and/or recommended book and equipment purchases will be provided
closer to matriculation. In case of late-breaking changes due to new faculty or specifications, it is recommended that students wait until mid-to-late
June to make any such additional purchases.
Scrubs: One set of scrubs will be provided, please refer to the letter from the Office of Alumni. For more information on purchasing additional
scrubs, please refer to the letter from the Department of Medical Education or contact them at 915-215-4322 for more information. Scrubs are
required for Anatomy Dissection Lab.
Medical, Health, Disability: Regulations require that all students must be covered by health insurance. Proof of insurance must be presented or
health insurance through our third party provider Academic Health Plans (ttuhscep.myahpcare.com) must be obtained. You may also review options
available through the Affordable Care Act (ACA) at https://www.healthcare.gov. Please submit your insurance card, no later than April 1, 2016.
Contact the Office of Student Affairs for more information at 915-215-4370.
Orientation: Mandatory 3-day orientation will be held June 29, June 30 & July 1. Report to the main lobby of the Medical Education Building
(MEB) at 8:00 am on June 29, 2016; business casual attire required. See enclosed map for parking instructions. Breakfast and Lunch is provided on
these three orientation days.
First Day of Class: Classes begin on Tuesday, July 5, 2016 with a three week immersion experience in your first course: Society, Community and
the Individual.
White Coat Ceremony: The moment of induction into the profession of Medicine, as you are given the White Coat to wear for the first time. A
wonderful event to share with your family and friends as you embark on your medical education.
Submit Transcripts: We require an official transcript from every institution you attended; failure to do so will result in disenrollment in all
courses. Transcripts submitted to TMDSAS with your application do not satisfy this requirement.
Please mail final transcripts, no later than July 22, 2016, to:
TTUHSC Paul L. Foster SOM Office of Admissions MEB 3314, 5001 El Paso Drive, El Paso, TX 79905
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Class of 2020
Welcome to the Paul L. Foster School of Medicine. Congratulations on taking the first step towards your
goal of completing medical school.
Carefully review the student checklist. The forms must be submitted to the Office of Student Affairs by the
deadline indicated on the Entering Checklist.
**All these forms have been identified by a yellow box at the top of each page.**
STUDENT CHECKLIST
(Click on each Requirement below to fill out or for more information)
1. __Register & Upload Immunization Requirements (OmniMD)
2. __Community Wide Orientation Module (online)
3. __Basic Cardiac Life Support Certification Copy
4. __TMA Medical Student Membership Application (online)
5. __Complete Safety Trainings (online)
6. __Consent & Release to Use Image/Information Form
7. __Miscellaneous Information Sheet
8. __Student Data Sheet
9. __Scrub Size Form
10. __Significant Others and Spouses (if applicable)
11. __Spanish Assessment Sheet
Email Forms to
[email protected]
For questions contact:
Chris Escapite
(915) 215-6162
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Dear Class of 2020,
Welcome to the Texas Tech University Health Sciences Center El Paso Paul L. Foster School of
Medicine! We in the Office of Student Affairs are looking forward to meeting each of you and
helping you adjust to medical school. This office plays an integral role in the education of
medical students. We offer academic and career counseling, house student records, financial aid,
and provide a wide variety of other services for our students on a daily basis. We are here as your
advocate as you traverse the many opportunities and challenges that the next four years will
afford.
Your first year of medical school begins officially with a mandatory 3-day orientation. All
students are required to report on Wednesday, June 29, 2016 at 8:00 a.m. in the Medical
Education Building lobby. Then on Tuesday morning, July 5 you will begin a three week
immersion experience in your first course: Society, Community and the Individual. The White
Coat Ceremony will be on Saturday, July 16 at 3:00 p.m. at the historical Plaza Theatre in
downtown El Paso. This is a momentous occasion to be shared with your family as you are given
the White Coat as a symbol of your induction to the profession of Medicine.
The Student Affairs website at http://elpaso.ttuhsc.edu/som/studentaffairs/ is updated regularly
with important information and dates. Please refer to this website throughout the spring and
summer for updates and additional information. It is your responsibility to keep us informed of
any address changes by emailing the Registrar Juan A. Camacho at [email protected]
to ensure that you are receiving communication from us that is necessary prior to your
matriculation.
There are many tasks that need to be accomplished prior to your first day on June 29, 2016.
Please consider the documents that we need prior to matriculation to be the first step on your
journey to being a physician. Paperwork and deadlines are only the beginning! Believe it or not,
your timely completion of paperwork tells us a lot about your commitment to professionalism and
to being a team player as we help you accomplish your goal of becoming a physician.
We look forward to welcoming you to El Paso and the Paul L. Foster School of Medicine. Please
visit, email or call us at (915) 215-4370 if you have any questions or if the Student Affairs staff
can assist you in any way as you prepare to enter medical school.
Sincerely,
Kathryn Horn, M.D.
Associate Dean for Student Affairs
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The Arnold P. Gold Foundation and White Coat Ceremony
The Arnold P. Gold Foundation White Coat Ceremony welcomes entering medical students and
helps establish a psychological contract for the practice of medicine. The event emphasizes the
importance of compassionate care for the patient as well as scientific proficiency and includes several
elements:
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•
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Recitation or discussion of an oath (such as the Hippocratic Oath) which represents the
public acknowledgment by the students in the presence of family, friends, and faculty of
the responsibilities of the profession and their willingness to assume such obligations.
Cloaking of students in their first white coats.
An address by a physician role model.
Celebration at a reception with students’ invited guests.
The White Coat Ceremony was initiated on August 10, 1993 at the Columbia University College
of Physicians & Surgeons. Grants from the Robert Wood Johnson Foundation in 1996 and 1997 made
future and widespread advocacy of this celebratory and solemn event possible. Currently, a White Coat
Ceremony or similar rite of passage takes place at more than 90% of schools of medicine and osteopathy
in the United States, as well as at all four medical schools in Israel.
At the ceremony, students are welcomed by their deans, the president of the hospital, or other
respected leaders who represent the value system of the school and the new profession the students are
about to enter. The cloaking with the white coat – the mantle of the medical profession – is a hands-on
experience that underscores the bonding process. It is personally placed on each student’s shoulders by
individuals who believe in the students’ ability to carry on the noble tradition of doctoring. It is a
personally delivered gift of faith, confidence, and compassion.
This will be the eighth White Coat Ceremony, with the Class of 2020 at the Paul L. Foster School
of Medicine. This ceremony has become an integral part of the orientation and immersion block and a
vital element in the students’ introduction to the community of medicine. During orientation and the
immersion block, the students will meet in small groups with faculty facilitators and craft the oath that
they will recite at the ceremony.
We look forward to meeting your friends and family at this year’s ceremony and reception on
Saturday, July 16, 2016 as we present you with your first white coat.
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Office of Admissions
Welcome to the Texas Tech University Health Sciences Center El Paso
Paul L. Foster School of Medicine!
We are excited that you will be joining the entering class of 2020 and we look forward to seeing you on
campus. As mentioned in your acceptance letter, there is a $100 non-refundable (after May 15)
placement guarantee fee that reserves your space in the entering class. This fee is due by May 15, 2016.
Please submit a check or money order payable to TTUHSC to the address below:
Texas Tech University Health Sciences Center El Paso
Paul L. Foster School of Medicine
5001 El Paso Drive, Ste. 3314
El Paso, Texas 79905
Please remember to complete the on-line criminal background check and please do so as soon as possible.
The website
is https://ows01.hireright.com/ofkin.html?kiosk=A217C90ABCBFD640AC707565F63FCCDE
You must also submit all official transcripts including your final transcript that includes your date of
graduation and the degree conferred. This is due to the PLFSOM Office of Admissions by July 24, 2016.
Please note that your final transcript must also be sent to TMDSAS if you have graduated since
originally providing transcripts to them.
As a reminder, if you are holding a seat in more than one medical school, the school(s) from which you
wish to withdraw must receive a signed letter from you withdrawing your application and you should be
seated on one medical school list by April 30th. This is in compliance with the Association of American
Medical Colleges (AAMC) traffic rules and regulations. As a courtesy to all schools involved please
make this notification as soon as you have reached a decision.
If you have any questions or need additional information, please do not hesitate to contact me via phone
or email at [email protected].
Again, congratulations on your acceptance to the entering class of 2020!
Sincerely,
Laura Olivas, M.B.A.
Director of Admissions
915-215-4406
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El Paso – The City
Founded in 1873, the city of El Paso has a rich and colorful history that lends itself to the vibrancy of the growing community of
today. Located in the westernmost corner of Texas, it lies 790 miles east of Los Angeles, 670 miles northwest of Houston, 565
miles southwest of Dallas, and 710 miles south of Denver. The city and county of El Paso have a population of approximately
801,000 making it the 5th largest city in Texas and the biggest US city on the Mexican border. It is a town like no other in Texas
and is a real plus for those looking for the amenities of a large city while maintaining a small town feel. The cost of living in El
Paso is about 10% below the national average (provided by the City of El Paso Economic Development). Housing is affordable,
and many of our students choose to live on the west side of the Franklin Mountains that bisect the city. The west side is about 15
minutes from campus and offers a 20 minute commute during rush hour traffic. The City of El Paso was ranked as the Safest
City in the U.S. for a population of 500,000 or more according to the 2010-2011 publication of the CQ Press.
Be sure to prepare for the sun by bringing your sun glasses and sunscreen. El Paso averages over 302 days of sunshine and only
9.1 inches of rain per year. The climate provides very low humidity coupled with summer highs of 95 degrees and winter average
highs in the upper 50 degree range.
The El Paso International Airport provides easy access to and from the city. The airport is served by American, Delta, Southwest,
US Airways and United Airlines.
Outdoor sports, cultural and other activities abound in El Paso, with museums, historic sites and nearby state parks. The Franklin
Mountains State Park at 37 square miles is the largest urban park in the United States. El Paso is also home to minor league
baseball team the El Paso Chihuahuas (Triple A), soccer, NCAA Division 1A football and basketball and other sports. The
Mexican food is plentiful, affordable and unparalleled.
Clinical Experiences
University Medical Center (UMC), formerly RE Thomason Hospital, is a Level I Trauma Center and the only El Paso hospital
ever to be named one of America’s Top 100 Hospital by Thomson Healthcare. UMC is the primary clinical affiliate for medical
students and provides health services for the surrounding areas of El Paso County. This unique setting provides exposure not
only to traditional medicine, but insight into the challenges of international, bi-cultural and border health care issues. Other
major affiliates are El Paso Children’s Hospital, El Paso Psychiatric Center and William Beaumont Army Medical Center.
Here is what some of our students have said about their El Paso experience…
“You will see things that many students and even doctors in other settings have never and will never see. Because this is a border
town, patients allow disease states to progress far beyond what most people would.”
“There are amazing opportunities for hands on learning that many other places do not offer. You will deliver 20-plus babies. I
mean, you are the one doing it all. In the OR you will get to be first assist and cut, sew, you name it.”
“The majority of the population does speak Spanish, including your patients, but people all over are warm and willing to help you
learn.”
“As for Thomason – it stays busy, busy, and you will get more experience in most areas than your peers on the other campuses.
But for those who prefer hands on experience to reading, it’s great!”
“The faculty and residents are nice and interested in teaching; it’s a great student friendly environment.”
“What (El Paso) lacks in landscape it makes up in culture, food, entertainment, and a good location for many outdoor activities.
El Paso hosts many artsy and musical events and festivals. Nearby you can golf, hike, rappel, bike, mountain climb, ski, and
camp.”
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http://visitelpaso.com/visitors/visitors_guide
http://visitelpaso.com/visitors/app
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Office of Diversity, Inclusion, and Global Health
Greetings,
On behalf of the Office of Diversity, Inclusion, and Global Health, I would like to congratulate you on your acceptance to the Paul L.
Foster School of Medicine! I applaud all of the hard work and dedication it took to get here.
The PLFSOM believes that the diversity inherent in our educational and healthcare communities is what enriches our experiences. As
the Senior Director for Diversity, Inclusion, and Global Health, I am passionate about fostering a diverse and inclusive environment
for our students, faculty, residents, staff, and patients. The Office of Diversity, Inclusion and Global Health, therefore, serves as an
active advocate for diversity and its value added to all facets on campus. Our programs and initiatives are designed to educate, train,
and support members of the PLSFOM community from various backgrounds and life experiences. Please note that our department
also provides information and support for those students wanting to engage in a global health opportunity.
We hope that you find El Paso to be a wonderful home for the next four years. The Sun City proudly boasts its unique location on the
border of two nations and three states. Below are some fun facts about the El Paso (courtesy of the El Paso Hispanic Chamber of Commerce,
United States Census Bureau, CQ Press):
•
The population for the city of El Paso is approximately 679,000
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80.7% of the population identifies as Hispanic/Latino
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A sizable portion of the population is fluent in Spanish
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El Paso and its sister city, Ciudad Juarez (Mexico), comprise the largest metropolitan area on the border between the
U.S. and Mexico
•
El Paso houses Fort Bliss, one of the largest military complexes of the United States Army
•
The sun shines on El Paso 302 days per year and we have low humidity
•
El Paso is the only major city in Texas on Mountain Time
•
El Paso has been ranked in the top three large cities with the lowest crime rates since 1997 (among a population over
500,000 residents)
If we can assist you in any way, please do not hesitate to call or visit us. We are located at 222 N. Concepcion, in the Box Factory
Building. You can reach us at 915-215-4805. You can also find more information on our website: http://elpaso.ttuhsc.edu/digh/
I look forward to meeting you and encourage you to attend our monthly Diversity and Global Health Perspectives Lecture and Film
Series. Welcome to our family!
Sincerely,
Jessica A. Calderón-Mora, MPH, MCHES
Sr. Director
Office of Diversity, Inclusion, and Global Health
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Medical Student Council
Congratulations and welcome to the Paul L. Foster School of Medicine Class of 2020!
You all must be levitating. Because guess what? You are in medical school! You have
all worked so hard to get to this point and you should revel in this accomplishment. The
road ahead is difficult, but it is amazing and fun and you are living the dream!
What to do this spring
Join your new “TTUHSC El Paso PLF School of Medicine Class of 2020” Facebook
page! Please introduce yourselves and get to know each other. After a couple of weeks,
we will begin adding upperclassmen that will be excited to meet you and answer all of
your questions. You may also join the “PLFSOM Marketplace” where current students
list everything from review books, to furniture and TVs, for great prices.
I encourage those of you either in, or within driving distance to metropolitan areas, to
organize meet & greets at a location of your choice.
 Look for housing early. We have prepared a document with data from current
and past students reviewing some of your options.
 Do not worry about purchasing any textbooks yet. The school provides digital
access to all required materials.
 Do not eat Subway for the next few months (you will understand later).
 Do not start studying for STEP. All in due time.
 Go to the Summer Preview!
A quick note on Immersion
This will be three weeks of 8am-5pm presentations of Society, Community, and the
Individual (understanding local and national health needs and barriers to healthcare), as
well as school policy and available resources. Half of these days will also be spent with
crash-course medical “conversational” Spanish. Whether you are a native speaker, or
your knowledge ends at “hola,” you will find a comfortable class in the six different
levels available. The best part is that Immersion offers time to really get to know your
class. One hundred students is a very small community and you will all rely on each
other over the next four years more than you may expect now.
Please email me with any questions you may have. I am very excited to meet you all this
summer. Welcome to our branch of the Texas Tech family.
All the best,
Eric Potter
MS1 Medical Student Council President
[email protected]
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Medical Student Council - Class of 2019
CONGRATULATIONS on your acceptance
Class of 2020!!!
Welcome to
The Class of 2019 will be hosting a
Summer Preview JUNE 2nd – 4th
Events:
Thursday (2nd):
• Welcome to El Paso Presentation on Campus, followed by an opportunity to meet
classmates and find/meet roommates (light breakfast will be provided)
• Lunch at Leo’s Mexican Restaurant*
• Chihuahua’s Baseball game (San Diego Padres Minor League Team)*
Friday (3rd):
• Hike in Franklin Mountains, dress appropriately (light snacks and bottled water will be
provided)
• Rudy’s BBQ for lunch*
• Dinner at Dr. Salazar’s house as an opportunity to meet faculty and upperclassmen (dress
is business/casual)
Saturday (4th):
• Ultimate Frisbee/field events at Don Haskins Recreation Center
• Pool Social immediately following
• Dinner at The Garden (dress is business/casual)*
All events marked with an asterisk will require personal payment. Event attendance is
voluntary; upperclassmen will be available to assist in your housing search, but we strongly
recommend that you start looking for places ahead of time.
Events and daily locations are subject to change. More detailed schedule and the
opportunity to RSVP will be sent to you later this spring. We are also actively coordinating
opportunities for incoming students interested in staying with a current medical student
during this event.
Please stay up-to-date on your Class Facebook page,
TTUHSC El Paso PLF School of Medicine Class of 2020
Your MSC Class of 2019 contacts:
Eric Potter, President: [email protected]
Jake Wilson, Vice President: [email protected]
Kelcy Steffen, Secretary: [email protected]
Justin Mahaney, Treasurer: [email protected]
CiaraWisecup, Co-Service Chair: [email protected]
Angie Macias, Co-Service Chair: [email protected]
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Sign Up Online
Texas Medical Student Association
PLFSOM Incoming Class of 2020,
The Texas Tech Health Sciences Center PLFSOM American Medical Association (AMA) and the Texas
Medical Association (TMA) would like to extend our warm congratulations on your recent admission into
medical school.
Clearly, as medical students, all of you have set goals and expectations for your approaching careers as medical
professionals. The PLFSOM AMA/TMA would like to help you achieve these goals through leadership,
service, and the many other opportunities our chapter can offer which help shape the world of healthcare,
befitting you and your future patients. The AMA and the TMA both work hard to influence legislation to
protect the rights of both health care professionals and patients. Becoming a student member in the AMA
through our chapter gives you the chance to participate in local networking opportunities, community service
events, and educational sessions. We maintain a strong presence on campus and in the area, and hold activities
that give students and citizens a chance to interact.
Adding your voice to the AMA also adds it to the Medical Student Section (MSS). With more than 48,000
medical students, the AMA-MSS provides the largest support system you’ll ever need, and because the AMAMSS helps create policy, you can make a difference in the issues that matter most to students like us: saving
graduate medical education (Save GME), medical school loan debt relief, and reasonable resident work hours.
As a chapter and as future physicians, we stress the importance of community service. AMA/TMA is very
active in our own community in El Paso. We participate in several community service activities including the
following: Be Wise — Immunize, a free immunization event; as well as Hard Hats for Little Heads, which
provides free bicycle helmets for children. In addition, we provide valuable clinical learning experiences by
providing volunteer opportunities at our student run Rotacare clinic.
AMA/TMA is the largest student organization at PLFSOM in addition to being the largest association for
medical students and physicians in the country, and we are dedicated to helping our members develop future
skills needed as physicians. As an incentive for joining the AMA for 4 years, the AMA will give a FREE set of
Netter’s Flashcards (or flashcards for your iPhone), or Goljan Rapid Review Pathology (your choice) to all 4
year members. In addition, a four year membership comes with a four year subscription to The Journal of the
American Medicine Association (JAMA). Membership dues for all four years are only $68 (we accept
MasterCard, American Express, Visa, check, or cash).
And even better, joining the TMA is free! You can join online at texmed.org. I encourage everyone to join the
TMA as doing so incurs no obligations, but it helps our school receive funding from the state and gives us a
greater voice for change. You can join TMA online by visiting http://www.texmed.org/join/. If you have any
questions, please feel free to email Montana O’Dell at [email protected] or Arezo Nasrazadani
at [email protected]. Good luck and we look forward to seeing you on campus!
Sincerely,
Arezo Nasrazadani, AMA/TMA Chapter President
Class of 2018
Montana O’Dell, Membership Chair
Class of 2018
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Office of Occupational Health
Immunization:
The Association of American Medical Colleges states that all students should be immunized against a number of
infectious diseases for their own safety as well as the safety of others. Student immunization records are kept on file
in the Office of Occupational Health. As immunizations are updated, students must provide written documentation
to the Office of Occupational Health.
All matriculating Paul L. Foster School of Medicine students must be compliant with the school’s
immunization requirements in order to register for classes.
Requirements:
The actual documentation of required immunizations and titers must be uploaded to OmniMD portal
at https://ehr5.omnimd.com/Portal/3683/index.jsp
 Varicella (Chicken Pox): Proof of immunity determined by serologic titer.
In the event of a negative titer, two doses of Varicella vaccine at least 28 days apart is required.
Measles (Rubeola): Proof of immunity determined by serologic titer.
In the event of a negative titer, two doses of MMR at least 28 days apart is required.
 Rubella (German Measles): Proof of immunity determined by serologic titer.
Mumps: Proof of immunity determined by serologic titer.
 Tuberculosis clearance:
A. A two-step Tuberculin skin test is required. Documentation of TB skin test administered within the last 12
months will be considered as step 1. The second TB skin test must be completed at least one week after the
first TB skin test. Proof of a negative TB skin test within the past 3 months will be considered as step 2.
TTUHSC El Paso PLF SOM will administer second TB skin test on orientation day.
B. If you have a history of a positive TB skin test, documentation of a positive TB skin test is required.
Documentation of a chest x-ray (CXR) within the last three (3) months and completion of a TB symptom
review is required. BCG vaccine does not preclude the need for TB skin testing or chest x-ray.
C. Students with positive TB skin test are required to meet with TT-PLFSOM Infection control Nurse.
 Hepatitis B: Series of three (3) vaccines followed by a QUANTITATIVE antibody titer.. If a student does not
develop immunity after the initial series a second series and re-titer will be required as recommended by CDC.
This series must begin prior to matriculation, but may be completed after arrival.
 Tetanus/Diphtheria/Pertussis: Primary series of Tetanus immunizations, plus one dose of adult Tdap.
If adult Tdap is more than 10 years old, provide date of last Td and Tdap.
 Flu Vaccine: Documentation of vaccine ((One dose annually each fall.)
Meningococcal Vaccine: Documentation of vaccine: (If age < 22)
 Polio: Documentation of basic series of oral or inactivated polio immunization
Any questions regarding immunization status may be directed to
Maria Ramirez at Office of Occupational Health at 915-215-4429 or through the OmniMD portal.
16
Steps to upload documents thru the OmniMD portal once you have registered:
1.
Click on Messages
2.
Click on New Message
3.
Send message To: Maria Ramirez
17
Office of Occupational Health
This is a sample of a blood titer lab report. Lab reports must be submitted as
stated on the Immunization Requirements. Please feel free to contact Maria
Ramirez at (915) 215-4429, if you have any questions.
18
Below is a sample of a Cardio Pulmonary Resuscitation Basic Life Support for Healthcare
Provider Card. The American Heart Association issues certificates that are valid for two years;
most other agencies issue certificates that are valid for one year. Please note that an online
course is not sufficient.
For first year medical students who have never been exposed to a CPR class, the BLS for
Healthcare Provider class goes in depth and takes at the very least, 6 to 8 hours to
complete. Hands-on is a requirement. When contacting a specific location, please be sure to
inform the person to whom you are speaking with, that you are a medical student and you have
never been to a CPR - BLS for Healthcare Provider certification class. If you have any
questions, please feel free to contact:
Inés A. Monarrez (915) 215-4362 – [email protected]
** Course Certification is REQUIRED prior to Orientation**
19
Office of Student Services
GETTING READY FOR MEDICAL SCHOOL
There is no doubt about it – medical school is different from anything and everything you’ve ever experienced.
So you’re heading into what is for you, the Unknown, and you might be little anxious about what’s in store.
Literally hundreds of books are currently in print giving students in your position lots of advice about how to
study, how to survive, and how to excel in medical school.
Why is there such a market demand for these publications? Because studying, surviving, and excelling in
medical school really is a challenge – for everyone. Some students rise to the challenge quickly and soon
develop ways to adapt to their new environment while others find it takes longer and is more difficult. Virtually
everyone from time to time will need help, whether it’s help with the subject material, how to manage time more
effectively, how to study more effectively, how to take tests or deal with test anxiety more effectively, or how to
cope with the mental, emotional, and physical stresses that are unique to students in medical school.
The Paul L. Foster School of Medicine faculty and staff and the Office of Student Affairs/Student Services are
well equipped to provide resources for you that can address all of these issues and help you navigate the ups
(there are many) and downs (and there’s some of those, too) of medical school.
One of the ways that the Office of Student Services has to assist you not only as you are getting ready for
medical school but throughout your years here is through the Director of Academic and Disability Support
Services. Dr. Tammy Salazar is an expert in reading and study strategies, test taking, time management, anxiety
and stress management, among others.
Upon matriculation, the Office of Academic and Disability Support Services provides you with a multitude of
services to help you succeed in medical school. You will take a series of learning assessments to see your
learning strengths and weaknesses and will receive an individualized report of your scores and ways to improve.
There will be workshops on various topics related to student success organized by the Office of Academic and
Disability Support Services and delivered by Dr. Salazar or the peer TAs from the Medical Student Teaching
Center (MSTC) (see handout in your packet on the MSTC). Dr. Salazar is also available to meet with you before
you begin orientation to help answer any questions or concerns you may have about starting medical school and
the skills you will need to be successful as well as anytime during your 4 years at PLFSOM.
You may contact the Coordinator for Academic and Disability Support Services for more information or to set
up an appointment or you can email Dr. Salazar directly:
Virginia Hinojos, M.Ed.
[email protected], (915) 215-4361, Office location 2140A Medical Education Building
Dr. Tammy Salazar, Ph.D.,
[email protected], (915) 215-4365, Office location: 2140C Medical Education Building
*Be on the lookout for more helpful tips sent to your PLFSOM email address from Dr. Salazar starting in June.
20
The following are a few examples of books you might find helpful:
How to Excel in Medical School, 3rd edition
Author: Saks
J&S Publishing Company
ISBN: 1888308184
Description: Most medical students develop effective study methods through a trial-and-error process and get through
school. But often it can be a slow and frustrating process. This book is intended to guide you and help you to develop
the learning skills you will need. Learning and applying these strategies will help you to get to a good start in your
basic science courses and ease your learning throughout medical school and in your career as a doctor. Includes basic
skills as well as those focused towards the different subjects you will encounter in medical school.
How to Study in Medical School
Author: Kamyab
AuthorHouse Publishing
ISBN: 1434389308
Description: Provides a thorough and comprehensive method for studying the Basic Sciences in medical school and
leaves no detail behind. Dr. Kamyab's unique system of studying is an effective study process that not only helps you
understand the material and stay-up-to date, but also helps you retain the information for your medical school tests,
your licensing examinations, your clinical rotations, and beyond. It is written by an author who has gone through the
process, and knows how to study effectively and succeed in Medical School.
Surviving Medical School
Author: Coombs
Sage Publications
ISBN: 0761905294
Description: Offers an orientation to medical education and a resource for coping and succeeding in that environment.
Examines expectations, emotions, and career doubt, and discusses physician fallibility, residency, and professional
practice.
Study Skills and Text-Taking Strategies for Medical Students: Find and Use Your Personal Learning
Style, 2nd edition
Author: Shain
Springer Publications
ISBN: 038794396X
Description: Provides techniques that identify and apply the medical student's personal learning style to specific study
skills and exam-taking strategies so that understanding, analysis, synthesis, and recall of information occur in a timeefficient manner.
Success Types for Medical Students: A Program for Improving Academic Performance
Author: Pelley
Extended Studies Publishing (can be downloaded for free at www.ttuhsc.edu/SOM/Success)
ISBN: 0966504909
Description: Provides a method of learning that will increase your chances of success in the first two years of the
medical curriculum. It is different from other study guides because it contains both theory arid practice. Its theoretical
underpinnings are the psychological types that are identified by the Myers-Briggs Type Indicator® (MBTI®). But,
rather than leave you to decide how to apply the theory, the book provides examples and exercises similar to those that
you will see in the first semester of medical school.
21
At Least You’ll Be Married To A Doctor
Author: Paradis-Hagar
Outskirts Press
ISBN: 1432785419
Description: Pulling from her spouse's experiences with the medical training process as well as from her professional
mental health background, Jordyn Paradis Hagar takes you on a step by step journey through the realities of managing
an intimate relationship during medical school. She addresses both the med student's overwhelming reality as well as
the unique and often overlooked experience of a med student's significant other. From adapting to the initial
difficulties that medical school can produce in a relationship, through to the ultimate realization of a healthy and
balanced relationship, "At Least You'll Be Married to a Doctor" describes in detail the process of creating and
maintaining a healthy relationship during medical school.
Study Without Stress: Mastering Medical Sciences
Author: Kelman and Straker
Sage Publications
ISBN: 0761916792
Description: Written in an easy-to-read conversational style this book contains the keys to medical school academic
survival, enabling students to manage their time and develop optimal study habits.
The Med School Survival Guide: How to Make the Challenges of Med School Seem Like Small Stuff
Author: Danek
Three Rivers Press
ISBN: 0609805959
Description: How do you turn the frustrations of med school into motivation? How do you remain focused on the
things that made you go into medicine in the first place? How do you maintain your relationships with others and
yourself? And more important, how do you use this education to become the best doctor you can be? This book
advises readers on how to handle school, home, and the wards.
Make It Stick: The Science of Successful Learning
Author: Brown, Roediger III, and McDaniel
Harvard University Press
ISBN: 9780674729018
Description: Many common study habits and practice routines turn out to be counterproductive. Underlining and
highlighting, rereading, cramming, and single-minded repetition of new skills create the illusion of mastery, but the
gains fade quickly. More complex and durable learning comes from self-testing, introducing certain difficulties in
practice, waiting to re-study new material until a little forgetting has set in, and interleaving the practice of one skill or
topic with another. Speaking most urgently to students, teachers, trainers, and athletes, Make It Stick will appeal to all
those interested in the challenge of lifelong learning and self-improvement.
The Power of Habit: Why We Do What We Do in Life and Business
Author: Duhigg
Random House Trade Paperback
ISBN: 9780812981605
Description: In The Power of Habit, Charles Duhigg takes us to the thrilling edge of scientific discoveries that explain
why habits exist and how they can be changed. Distilling vast amounts of information into engrossing narratives that
take us from the boardrooms of Procter and Gamble to the sidelines of the NFL to the front lines of the civil rights
movement, Duhigg presents a whole new understanding of human nature and its potential. At its core, this book
contains an exhilarating argument: The key to exercising regularly, losing, weight, being more productive, and
achieving success is understanding how habits work. By harnessing this science we can transform our education,
businesses, communities and our lives.
*Although this book is not directed towards medical school, most students have to change their study habits and other
success habits and this book gives a good understanding on how to do that.
22
Office of Student Services
Medical Student Teaching Center
The Medical Student Teaching Center (MSTC) provides free one-on-one and small group
sessions taught by your medical student peers. These sessions cover everything from basic
science content to issues relevant to medical students, such as balancing school and life, time
management, stress and others.
The MSTC is located on the 1st floor of the Medical Education Building and is open 24 hours a
day for students to gather, meet and study.
The MSTC is run by Dr. Tammy Salazar, Director of Academic and Disability Support Services
at TTUHSC El Paso.
For more information please contact Dr. Salazar at [email protected] or 915-215-4365
or Virginia Hinojos, Coordinator for Academic and Disability Support
at [email protected] or 915-215-4361.
More details about the MSTC will be provided during orientation.
23
Office of Disability Support Services
Texas Tech University Health Sciences Center El Paso Paul L. Foster School of Medicine and the Office of
Disability Support Services (DSS) are committed to providing equitable access to learning opportunities
for all students. The medical school welcomes qualified students with disabilities (e.g. mental health,
attentional, learning, chronic health, sensory, or physical) who meet the technical standards of the
program, with or without reasonable accommodations. If you are a student with a disability who needs
reasonable accommodations to fully access the Paul L. Foster School of Medicine, please contact the
Office of Disability Support Services (see below for information). Accommodations are not provided
retroactively. To ensure equitable access, students are encouraged to register with the DSS far in
advance of the start of the program. TTUHSC El Paso encourages students to access all resources
available for consistent support and accommodations.
For more information, please contact:
Virginia Hinojos, M.Ed.
Coordinator for Academic and Disability Support Services
[email protected], (915) 215-4361
Dr. Tammy Salazar, Ph.D.
Director of Academic and Disability Support Services
[email protected], (915) 215-4365
elpaso.ttuhsc.edu/studentservices/dss
24
Department of Medical Education
Dear Class of 2020:
Congratulations and welcome to the Texas Tech University Health Sciences Center El
Paso Paul L. Foster School of Medicine.
As you prepare for the academic year, we ask that you consider appropriate lab attire
early. For this purpose we request that you purchase at least one set of scrubs to be worn in the
anatomy dissection laboratories.
Scrub tops and bottoms are usually sold separately and can be purchased for less than
US$50.00. Sets of scrubs can be purchased from any vendor or manufacturer but must be of
charcoal grey color similar to those sold by Medline or steel grey color similar to those sold by
Landau. Please note that sizing may vary between manufacturers and different styles so it might
be a good idea to visit a local medical uniform supplier to try on different scrubs.
Welcome again to the Paul L. Foster School of Medicine. We are looking forward to
meeting you in July. Please do not hesitate to contact me if you have any questions regarding
your scrubs or other lab-related issues.
Thank you,
Heather A. Balsiger, M.S.
Faculty Associate, Anatomy
Anatomy Lab & Willed Body Program Director
5001 El Paso Drive | El Paso, Texas 79905
T 915.215.4322 | F 915.783.1709
[email protected]
25
Inside this packet:
Financial Aid
Budgets
2
How Do I Pay for
School
2
What is Financial
Aid
3
Eligibility
3
Application
Process
3
Types of Loans
4
Other Types of
Financial Aid
5
Web Resources
5
Timeline
6
FIRST Info for
Med. Students
6
Billing and Fee
Information
6
Contact
Information
6
Information Packet
Financial Aid
2016-2017
Paul L. Foster
School of Medicine
26
Information Packet
Page 2
Estimated Financial Aid Student Budgets for 2016-2017
F irs t Y e a r
S ec ond Y ear
T h ird Y e a r
F o u rt h Y e a r
MSI
M S II
M S III
M S IV
Tu it io n
14,550
14,550
14,550
14,550
Fees *
2,640
2,640
2,640
2,640
600
600
600
600
R e si d e n t
B k s / s u p p 'ls * *
H o u s in g / fo o d
18,348
18,348
18,348
18,348
Tra n s p o rt a t io n
5,600
5,090
6,108
5,600
P e rs o n a l/ M is c .
9,296
8,450
10,140
9,296
O ther - U S M LE
n/a
520
520
2000
O t h e r - E x t e rn s h ip s
n/a
n/a
n/a
3,000
$51,034
$50,198
$52,906
$56,034
MSI
M S II
M S III
M S IV
27,650
27,650
27,650
27,650
$36,484
$35,648
$38,356
$41,484
$64,134
$63,298
$66,006
$69,134
E s t im a t e d T o t a l B u d g e t
N o n -R e si d e n t
Tu it io n
F e e s , b k s / s u p p lie s , e t c . fro m
a b o ve
E s t im a t e d T o t a l B u d g e t
Estimated amounts are subject to change per academic year without notice. The Board of Regents is scheduled to meet late Spring 2016 .
*******Students who live at home with parents will have a lower Housing/Food allowance.******
Items that are covered by Financial Aid
Items that are NOT covered by Financial Aid
Tuition & Fees
Automobile payments
Books & Supplies (including lab equipment)
Consumer debt (credit cards, loan payments)
Housing and food
Travel costs for residency/job interviews
Transportation
Health Insurance
Personal and miscellaneous—(medical, dental, clothing, cleaning, etc.)
Travel and living expenses for away rotations
State Professional License Exam
Understand the effects of Credit and Consumer debt
*Prepare for lifestyle changes. Live within your budget and resist spontaneous spending.
*It’s important to avoid consumer debt from credit cards and other consumer loans that
will be difficult to support on a financial aid budget.
*Understand all of the terms and conditions of credit cards and loans.
*Private loan programs can help bridge the financing gap between your expected costs
and what you can fund through savings and financial aid. As with any educational loan,
it is in your best interest to be conservative and only borrow what you absolutely need.
Remember, all student loans must be repaid.
*Note: This information is subject to change without notice.
How Do I Pay For School
Savings – live frugally now and while in school
Family – use cash gifts from family and friends for school costs
Outside Scholarships – apply often; school, outside organizations, sch. web searches
Financial Aid – Apply every year. Financial aid awards consist of grants, scholarships &
and student loans.
27
Information Packet
Page 3
What is Financial Aid?
FINANCIAL AID is defined as assistance to pay for your educational expenses.
These expenses include tuition, fees, books, supplies, instruments and living
expenses while in school. Any assistance is considered “financial aid” regard
less of the source. These sources are:
Grants: Funds from Federal and State sources that do NOT require repayment.
Scholarships: State, Institutional, Organizational funds that do NOT require
repayment.
Loan Programs : Money that must be paid back. May consist of Federal and
Private loans.
Who is Eligible to Receive Financial Aid?
To be eligible to receive financial aid, you must be accepted and matriculated in a degree-granting program.
Students accepted as “special” or “provisional” may be eligible to receive financial aid for up to twelve hours,
while progressing toward a regular student status. Contact our office for details.
*Students must be enrolled at least half time (5 hours for graduate/professional students) to be eligible for
financial aid.*
How Do I Apply For Financial Aid?
Complete a 2016-2017 FAFSA (Free Application for Federal Student Aid)
 Go to: www.fafsa.gov, follow the instructions as directed.
 Obtain a FSA ID at fsaid.ed.gov.
 PLEASE NOTE: We are Texas Tech University Health Sciences Center.
We are NOT Texas Tech University. Our school code is: 016024.

Students completing a 2016-2017 FAFSA will be required to utilize the
IRS Data Retrieval tool when completing their FAFSA. This tool allows the Federal Processor to access
your tax return information directly from the IRS. As such, the Federal Processor is urging students to
complete their tax returns at least two weeks prior to completing the FAFSA.

Students who do not use the IRS Data Retrieval tool, as well as those with unique filing situations, will
automatically be selected for verification. This means additional forms will be required before your
financial aid file can be processed.

Students who do not file a tax return will not be required to use the IRS Data Retrieval tool and can begin
completing the 2016-2017 FAFSA as early as January 1, 2016.

The timely completion of your application improves your chance of receiving financial aid funds
on time.
28
Information Packet
Page 4
Types of Financial Aid Loans
Subsidized Loans
Unsubsidized Loans
Alternative Loans/
Graduate Plus Loans
Features and Benefits
As of July 1, 2012,
graduate/professional students are
no longer eligible for subsidized
loans.
Ho do I apply?
No payments while you are in
school. Interest-only payments
available during school,
otherwise interest will be added
to the principal loan balance.
No payments while you are in school.
Contact your school. Fill out the
FAFSA (Free Application for
Federal Student Aid) and submit
it to your school.
Grad Plus Loan:
Same process as for unsubsidized loans.
Ability to sign without a co-signer may be
available.
Apply at studentloans.gov
Alternative Loan:
Applications are available through private
lenders. Students must meet lender’s
credit requirements.
How much can I borrow?
Graduate/Professional
$40,500 per year.
Graduate/Professional Students:
Cost of Education minus financial aid.
Health Professions:
Unsub loans are pro-rated
based on length of academic
year.
Program limits apply; see specific loan
terms for details.
Total Stafford Aggregate limit:
$224,000.
During in-school, grace or
deferment, interest rate is fixed
at 5.84%.
How much will it cost?
Alternative loan - interest rates vary by
lender. Contact your lender for more information.
Grad Plus loan – 6.84% fixed interest rate
When must I begin
repayment?
What else should I know?
6 months after you graduate, leave
school or drop below half-time
status.
6 months after you graduate,
leave school or drop below halftime status.
Residency Forbearance options
available upon request from
servicer.
Residency Forbearance options
available upon request from
servicer.
Alternative loan:
Check with your lender.
Grad Plus loan:
no grace period. Loan enters repayment
immediately after graduation.
Residency Forbearance options available
upon request from servicer
Repayment incentives and additional interest rate reductions or credits may be
available for alternative loans.
Contact your lender for details.
29
Information Packet
Page 5
Other Types of Financial Aid Programs
Military
Armed Forces Health Professions Scholarship Program
A Health Professions Scholarship from any of the military services provides up to four years full tuition, all required fees,
books/equipment, and a monthly stipend. In return for each year of support from one of the armed services, you must
serve one year active duty in that service-or a minimum of two year’s service-excluding periods of postgraduate professional education.
Armed Forces Financial Assistance Programs:
Annual grants up to $18,000 plus a monthly stipend. Participants must be eligible for appointment as a commissioned
officer. For each year of participation, residents must serve at least one year in active Federal Service upon completion of
specialty training. The Armed Forces have many different loan repayment programs available – see your recruiter for
specific details.
For more information:
Air Force: http://www.airforce.com/healthcare/training_education
Army: www.goarmy.com/amedd/hpsp.jsp
Navy: www.navy.com/education
Hazelwood Act
For Texas veterans, who have exhausted their eligibility for federal benefits (including VA, Pell Grants, S.E.O.G, and
others), this Act will waive tuition charges. See the schools veterans (VA) coordinator for further details.
***Please notify the Office of Student Affairs if you are a veteran of the military. ***
Scholarship Search & Resource Websites
US Department of Education
www.studentaid.ed.gov/
FinAid-Student Guide to Financial Aid
www.finaid.org
National Student Loan Data System
www.nslds.ed.gov
Texas Financial Aid Information
www.collegefortexans.com
FastWeb Scholarship Search
www.fastweb.com
Paso del Norte Health Foundation
www.pdnhf.org/
Other Scholarship search suggestions: Check with your community Church, bank,
businesses, civic organizations, hospitals or health care centers.
Texas Medical Association Minority Scholarship Program
Directed towards minorities (Hispanic, African-American and Native American) who
are underrepresented in Texas medical schools.
$5,000 Scholarship
DEADLINE to submit February 16, 2016 by 5:00 p.m.
Contact: Office of Admissions— 915.215.4410
30
Page 6
Information Packet
FINANCIAL AID OFFICE TIME LINE
January:
 Student completes Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov.
 TTUHSC El Paso receives FAFSA data from the Federal processor electronically.
March: TTUHSC begins sending missing information emails to the student if additional documents
are needed. Student submits those necessary documents to complete the financial aid file.
May:
 TTUHSC El Paso emails award notice to the student. The award offer outlines the programs and funding the student is eligible for.
 Student completes the Federal Direct Loan Application process for the year (only for students borrowing Federal Direct Loans).
 Student completes Grad Plus/Alternative loan application (only for students borrowing one of these loans).
10 days prior to the start of each semester:
 Federal Direct Loan processing service electronically sends loan funds to the school.
 Financial aid funds (loans, grants, & scholarships) are applied towards student’s tuition accounts.
The week before the start of each semester: The Office of Student Business Services sends any refunds to student based on student’s refund preference.
FIRST (Financial Info, Resources, Services & Tools) for Medical Education

First Website: www.aamc.org/services/first

PODCASTS: They are brief and very informative, includes repayment options and public loan
forgiveness.

FACT SHEETS: Information on budgeting, credit, loan options, tax benefits, and postponing payment.

FINANCIAL Literacy 101: These online modules are short podcasts that explore many different financial topics like setting goals, maintaining a budget, and assessing your own financial knowledge.
Questions Concerning Tuition/Fees or Refunds
For tuition/fee information, third party payments, or how refunds are processed, please
contact: The Office of Student Business Services at (915) 215-5680 or
[email protected].
Important Contact Information
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
STUDENT SERVICES OFFICE MEB 1210E
5001 El Paso Drive El Paso, Texas 79905
Erika Jaquez -915-215-4923
Diana Andrade– 915-215-4364
[email protected]
**********
th
3601 4 Street, MS 8310 Lubbock, Texas 79430-8310
Phone: 806-743-3025
Email: [email protected] (Lubbock)
31
What can a 1 year medical
student expect when
financing their education?
st
Inside this packet:
Know the Cost of Attendance
2
Manage Money Wisely
2
Financial Aid Process
2
Physicians Salaries
3
What To Do When in Medical
School
3
Budgeting
3
Sample Budget Worksheet
4
411 – Financial Aid & Payment 4
Information
32
Know the cost of attendance for your 4 years of Medical School
Resident
First Year
Third Year
Fourth Year
MSI
MSII
MSIII
MSIV
Tuition
14,550
14,550
14,550
14,550
Fees *
2,640
2,640
2,640
2,640
600
600
600
600
18,348
18,348
18,348
18,348
Transportation
5,600
5,090
6,108
5,600
Personal/Misc.
9,296
8,450
10,140
9,296
Other - USMLE
n/a
520
520
2000
Other - Externships
n/a
n/a
n/a
3,000
$51,034
$50,198
$52,906
$56,034
Bks/supp'ls **
Housing/food
Estimated Total Budget
Non-Resident
MSI
MSII
MSIII
MSIV
27,650
27,650
27,650
27,650
$36,484
$35,648
$38,356
$41,484
$64,134
$63,298
$66,006
$69,134
Tuition
Fees, bks/supplies, etc. from
above
Estimated Total Budget
•
•
•
•
Second Year
Manage Money Wisely
Put your budget in writing and review it periodically (every month in your first year).
Create a realistic budget
Build a “Nest Egg”
Example of budget:
Rent/utilities (incl. internet, laundry,
phone, and renter's insurance)
$1000
Food and household supplies,
transportation
$750
Personal/miscellaneous expenses
$350
(incl clothing, routine medical, recreation)
•
“Nest Egg” (Money for emergencies)
$50
Total Expenses
$2150
Know your available budget by using the “Budget Worksheet” provided at the end.
**First time students are encouraged to bring enough money to last until the end of June for any
expenses you need to cover until financial aid is received. Those expenses can be purchases of
household items, first month’s rent, security deposit, etc.
•
•
•
•
•
•
Know the financial aid application process for upcoming years
Complete the FAFSA, TTUHSC School Code 016024
Investigate Sources of Aid, such as scholarships and institutional aid
Apply early, the FAFSA is available every year for the upcoming academic year on January 1st. Applying early will
give you a better chance of receiving additional financial aid.
Turn in missing information, if any.
Receive award letter and accept your financial aid award on Web Raider. (You accept aid every academic year
and you receive it in 2 disbursements.)
Maintain Satisfactory Academic Progress to continue to be eligible for financial aid.
33
Understanding Financial Aid
Grants & Scholarships: Funds from Federal and State sources that do not require payment.
Student Loans: Money that must be paid back. May consist of Federal and Private Loans.
Other Sources of aid: Scholarships, Institutional Aid, Military Benefits
Med Loan Calculator: https://www.aamc.org/services/first/medloans/
Calculate your loans interest and possible repayment amounts.
Physicians Salary: Here are some examples of salaries for different types of physician’s.
https://students-residents.aamc.org/financial-aid/article/starting-salaries-physicians/
What to Do During Medical School
•
•
•
•
Pay bills on time
Pay down debt on lines of credit
Apply for credit sparingly
Seek support along the way from family and friends, your financial aid office and from AAMC.org/first.
Budgeting
Using the cost of attendance from Texas Tech University Health Science Center in El Paso as a budget can give you a
rough estimate of the maximum you can safely spend on living expenses for the upcoming year. Budgeting with your
financial aid as opposed to a typical work income is a unique situation. By budgeting with the cost of attendance, it will
give you an idea on how much financial aid you will need for the year.
*Remember, financial aid is disbursed in two increments throughout the academic aid year.
Budgeting your financial aid will also help you with the extra educational expenses, such as: Prep Courses ($2k-$5k), First
Aid, Step 1/Step 2 CK ($600), Step1/Step 2 CK ($600), Step 2 CS ($1275), USMLE MSII & MS III ($1580), USMLE MSIV
($5000); 4th year costs for interview, such as travel, transportation, hotel and meals.
Loan periods vary as well throughout the four years of medical school. Therefore, budgeting plays an important part in
saving financial aid money for a whole 12 months. Saving money for after graduation is another great budgeting tip. You
might not receive your pay from your residency right away.
Use the “Budget Worksheet” below to help you get a bigger picture of what you are spending on school costs and what
you will have to live off of for the academic year. (For a more detailed budget worksheet, please visit, aamc.org/first.)
34
BUDGET WORKSHEET – Medical Student Example
(1) TOTAL YOUR RESOURCES
Total Financial Aid Award (Grants & Loans) for the year:
51034
Savings you plan to use toward school expenses
0
Amount of all other expected financial resources
(parents, grandparents etc.)
0
Total Resources 51034
There are many items that might be payable in a lump sum, annually, semi-annually, quarterly, etc. Since they are not
paid monthly you can consider those costs into your budget and have discretionary funds to take care of miscellaneous
items and/or other living expenses.
(2) TOTAL POSSIBLE LUMP SUM COSTS
Tuition & Fee Costs for the year
17190
Estimated Book & Instrument Cost for the year
Health Insurance Cost (if you pay it yourself)
Board Exam fees (second and fourth year)
Other
Total Lump-Sum Fixed Costs 17190
(3) SUBTRACT TOTAL of (1) from (2) = $
33844
By federal regulation, financial aid must be based on actual periods of enrollment, therefore students funds will need to
be stretched over a 12 month period.
(4) DIVIDE RESULTS OF (C) BY 12 MONTHS BELOW:
$ 33844.00
Total Available for Living
Expenses
*/* 12
# Months to be
covered
=
$2820.33
Estimated Amount
Available per Month
35
411 – Financial Aid and Payment Facts (2016-2017)
(TTUHSC School Code 016024)
At the beginning of each academic year, financial aid applicants will be asked, via the WebRaider portal, to provide expected
enrollment information. This information is then used to determine how your financial aid will be divided or disbursed for the
award year. At the Health Sciences Center, MEDICINE students have two terms per year, fall and spring. NOTE:
This is general information and many variables may impact these timing estimates and program eligibility.
•
•
•
•
•
•
•
•
•
•
•
•
•
Approximate Financial Aid/FAFSA Timeline:
The 2016-17 FAFSA can be submitted at any time
beginning January 1, 2016.
o Obtain a FSA ID .
o Go to www.FAFSA.ed.gov.
o Utilize the IRS Data Retrieval Tool when completing
the FAFSA.
o Submit the 2016-17 FAFSA using school code 016024.
March 2016: Information from your FAFSA will be
uploaded into our HSC Financial Aid System.
March 2016: Receive an email to your HSC email account
directing you to the Web Raider Portal if you are missing
any financial aid requirement(s).
April 2016: An email will be sent to your HSC email
account directing you to the Web Raider Portal regarding
your award information.
April 2016: Accept financial aid award(s).
Disbursement information 2nd column.
•
•
Expected Enrollment:
Login to the Web Raider Portal.
Select the MyTech El Paso tab
Click “Financial Aid Information"
Click "Documentation Requested and Submitted"
Click "Student Requirements"
Select the 2016-17 aid year
Click on “Expected Enrollment”
Select the 2016-17 aid year
Click “Agree”
Click “Enrollment Certification” tab.
Answer enrollment questions pertaining to semesters
you will attend only
Answer all other required questions
Click “Submit”
WEB RAIDER PORTAL:
Portal.texastech.edu
Click “Financial Aid Information".
Click “Award Information”
Select the 2016-17 aid year.
Click “Accept Award Offer”
Select the desired awards and amounts.
If accepting Federal Direct Loans, logon
to www.studentloans.gov.
o Complete Entrance Counseling and
o Sign a Master Promissory Note (If new loan borrower)
NOTE: TTUHSC El Paso will receive this information
electronically to complete the loan process.
•
Missing Information:
Click “Financial Aid Information".
Click "Documentation Requested and Submitted".
Click "Student Requirements",
Select the 2016-17 aid year.
Complete any Unsatisfied Requirements in "Required"
status.
NOTE: Failure to submit all required documents could
result in a delay in financial aid funding.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Accepting Financial Aid Offer:
•
•
When is Financial Aid Disbursed?
Disbursements are scheduled to begin approximately 10
days prior to the first class day of each term. However,
students must have completed all requirements which
can include accepting financial aid award(s), and entrance
counseling and promissory notes.
After tuition and fees are paid in full, remaining financial
aid funds will be refunded, by Student Business Services,
beginning three to five business days later.
Students must be meeting all Satisfactory Academic
Progress requirements to remain eligible for financial aid.
NOTE: If you accept your award at the beginning of the
academic year, no further action is required from you
throughout the academic year.
•
•
•
•
•
Direct Deposit
Locate “Manage my Finances”
Click “Student Business Services”
Click “Direct Deposit.”
Paying out-of-pocket & making payments
Student Business Services will send you a tuition bill
approximately 20 days before tuition payment deadline.
To make your payment(s):
•
•
•
•
•
Locate “Manage my Finances”
Click “Student Business Services”
Click “Make a Payment”
36
Medical Services, Health Insurance and Disability Insurance
Student Medical Services
You are REQUIRED by Texas Tech University Health Sciences Center El Paso (TTUHSC El Paso) to
pay a Medical Services Fee each semester. With this fee, students can access acute and preventive
healthcare at Texas Tech Physicians at Hague for a $10.00 co-pay. This service is not a health
insurance. If your diagnosis requires a specialist your health insurance will need to cover the
expenses.
Student Health Insurance
Health insurance is REQUIRED for all students to cover major medical, emergency care, specialty
care, and pharmacy as these services can be expensive. All Health Sciences Center students enrolled
in 1 or more credit hours may enroll online at ttuhscep.myahpcare.com or download a form to print
and mail, unless comparable coverage is furnished. The Academic Health Plan is underwritten by Blue
Cross Blue Shield of Texas. Visit the web site listed above for plan highlights. Representatives can
answer any questions about coverage, guide you in your health plan coverage decisions, and assist you
in problem resolutions.
NOTE: Open enrollment periods are listed on the AHP website, ttuhscep.myahpcare.com
The School of Medicine does not provide health insurance for its students or their dependents. Students
should note that all of our clinics and hospitals where students receive their clinical training require
each student to be covered by health insurance. Clinic personnel may ask you for proof of coverage at
any time. Students will be denied access to clinical experiences if not covered by health insurance.
Students are free to purchase health insurance from any health insurance provider. Other options are
available at www.healthcare.gov.
Long Term Disability Insurance
Each student is assessed a fee to purchase long-term disability. Additional disability insurance may be
purchased by the student if desired.
37
Office of Information Technology

The Information Services Department provides
application and web programming support, as well
as, data management.

HealthNet Education Services produces and
provides accredited and non-accredited education
programs for 19 healthcare disciplines as well as
Continuing Education Credits to 775 Hospitals and
Military bases around the world.
TTUHSC El Paso uses a wide range of information
technology (IT) resources to facilitate its mission of
teaching, research, providing health care, and public
service.

The Office of the Chief Information Officer (CIO) is
the finance, administration, and strategic planning
and policy component of the IT Division.
To that end, the Information Technology Division was
created to provide support to the regional campuses,
associated clinics, and the Health Sciences Center’s
outreach to rural communities and Texas Department of
Criminal Justice’s correctional facilities.
IT Policies
Greetings and thank you for choosing Texas
Tech University Health Sciences Center El Paso
(TTUHSC El Paso) - the most diverse health sciences
center in the State of Texas and possibly, the nation.
With a commitment to education, research, services,
and patient care, TTUHSC El Paso serves as the model
for primary health care delivery and education for the
nation.
This IT welcome packet was developed to provide you
with some basic information about the IT Division and
the various departments within it, as well as, the many
services available to the students, faculty, and staff of
TTUHSC El Paso. In this packet, you will find a list of
some of the services offered by the IT Division, a list of
supported hardware and software, hours of operation,
contact information, and a brief How-To-Guide for the
more commonly requested support issues.
We hope the information contained herein will help you
access all the technology services available to you and
aid in making your integration into the TTUHSC El Paso
community a smooth one.
What Is The Information Technology (IT)
Division?
The IT Division is the Institutional information resources
support unit under the leadership of Chief Information
Officer, Chip Shaw. The IT Division consists of four
departments, which provide a diverse array of support
services in multiple specialties:

Technology Services manages the network and
systems infrastructure; provides data security and
desktop support and operates TTUHSC El Paso’s
distance learning infrastructure (HealthNet Network
Services).
IT policies and standards have been implemented to
provide a common framework for adopting and
deploying information technology resources within
TTUHSC El Paso.
These policies and standards have been established in
order to:

Provide constituents with an integrated IT
environment that supports the mission of TTUHSC
El Paso,

Safeguard privacy, confidentiality, and reliability of
data,

Protect and maximize TTUHSC El Paso’s
investment in IT resources,

Reduce TTUHSC El Paso’s business and legal
risks, and

Define the responsibility and the requirements for
the use of IT resources within the TTUHSC El Paso
environment.
Violation of any policies subjects the user to disciplinary
action at TTUHSC El Paso and/or referral to the
appropriate law enforcement or investigative agency.
For more information on the Institution’s IT policies, visit
the TTUHSC El Paso IT Policies web page at
http://elpaso.ttuhsc.edu/it/policy/
IT Services Available
February 1, 2016
38
IT WELCOME PACKET
The IT Division provides many services to the students,
faculty, and staff of the Institution. These services are:
IT Help Desk
The MCA licensing agreement also grants students,
faculty, and staff work-at-home rights, whereby they
may install MCA software on their computers at home
to perform TTUHSC El Paso-related work.
Help Desk technicians are available on all campuses, to
answer any technical or computer-related questions or
concerns you may have.
Graduating students are granted a perpetual right to run
the version of the software that is installed on their
computer at the time they graduate.
Help Desk contact information for each campus is as
follows:

Available MCA software:
 Windows OS upgrades

El Paso Campus
(915) 215-4111 option 1
E-mail: [email protected]
http://elpaso.ttuhsc.edu/it/client-computing/
The El Paso Help Desk is available Monday
through Friday from 7:00 am to 6:00 pm (MST)
Office Suites
To purchase your MCA Software, go to
https://www.ttuhsc.edu/it/is/itsolutioncenter/media/purchase
Summus/Dell Premier
TTUHSC El Paso has entered into a special contract
with Dell Corp. to make quality Dell products, upgrades,
software, and peripherals available at competitively
discounted prices. Bundles specifically configured for
TTUHSC El Paso, are priced well below normal
purchasing channel rates.
Access the TTUHSC El Paso Summus/Dell Premier
page at http://elpaso.ttuhsc.edu/it/dell.aspx
PC Support
PC Support is available for hardware and software
consultation, if needed. For technical issues involving
academic applications that cannot be resolved over the
phone by the Help Desk, PC Support technicians can
direct you to Academic support for further assistance.
Work orders can be submitted by contacting the Help
Desk or online. For instructions on submitting a work
order online, please refer to the How-To-Guide.
TechLink
IT Training
TechLink is the Institutional videoconferencing network
supporting distance learning, telemedicine, and general
business applications.
Empower yourself with free online training. Computer
Based Training (CBT) is now available 24/7 for
students, faculty, and staff via Skillport. Training is
available on more than 340 IT, personal enrichment and
professional development courses. This includes
introductory and advanced web programming courses.
To schedule free training on the use of the Teaching
Podium and related classroom technologies, call IT
Classroom Technology Department at (915) 215-4111
option 2.
For technical support at each TTUHSC El Paso
campus, see the TechLink Contact Information at the
end of this packet.
Skillport can be accessed whether you are on campus
or off campus. Use your eRaider account to log in and
begin your free online IT training at www.cbt.ttu.edu .
To schedule TechLink services such as the audio
bridge, videoconferencing facilities, or satellite
uplink/downlink, contact IT Classroom Technology
department at:
[email protected] or call 2154111 option 2.
Microsoft Campus Agreement (MCA)
Through an exclusive licensing agreement, TTUHSC El
Paso students, faculty, and staff can now obtain many
Microsoft software products by downloading it free from
the official TTUHSC El Paso - MCA site or by
purchasing it from the Advanced Technology Learning
Center (ATLC) in the TTU Library basement on the
Academic campus for $5 per CD (to cover material
cost).
To schedule the use of other TechLink facilities such as
distance learning classrooms and networkable
conference rooms, contact the Office of Student Affairs.
VPN
Page 2
February 1, 2016
39
IT WELCOME PACKET
A Virtual Private Network (VPN) account is also
available for students, faculty and staff at no charge.
VPNs allow a secure, encrypted connection over a
shared public network, typically the Internet, which
simulates the behavior of a local area network (LAN)
connection. For more information about VPN accounts,
visit
https://ttuhscep.teamdynamix.com/TDClient/KB/?Categor
yID=952 using the Chrome Browser.
Outlook Web Access instructions are as follows:
Navigate to mail.ttuhsc.edu using a standard Web
browser, such as Internet Explorer.
Enter your log on credentials:
ttuhsc\user name:
ttuhsc\eRaider_username
eRaider Password:
eRaider_password
And then click the button ‘Log On’.
Submit a Computer Work Order
To set up an account, please contact your campus IT
Help Desk.
If you require IT assistance, requests can be submitted
into the IT work order system Team Dynamix via the
following methods:
eRaider
Efforts are underway at all campuses to implement a
single, Institution-wide login process that will allow
students, faculty, and staff authenticated access to IT
online information and services at Texas Tech.
El Paso Campus
 Call the Help Desk at (915) 215-4111 option 1.
 E-mail your request to [email protected]
 Submit the work order online at
https://ttuhscep.teamdynamix.com/TDClient/HOME/
using Chrome Browser.
Faculty, staff, and students will need to go to
eraider.ttuhsc.edu and click on the link Activate
Account to set up your eRaider account. This process
requires an ‘activation code’, which if you have not
already received can be obtained by contacting your IT
Help Desk. During the initial activation process you can
select a randomly generated password or create your
own.
TechLink Hours of Operation
Monday – Friday
7am – 5pm MST (and all other scheduled broadcast
periods).
You can change your password by signing in to the
eRaider account manager at eraider.ttuhsc.edu. Your
eRaider password will expire every 90 days and you will
be notified that it needs to be changed at that time.
TechLink Contact Information
El Paso Campus
IT Classroom Technology Services
4800 Alberta Avenue
El Paso, TX 79905
(915) 215-4111 Option 2
Information Security
Protecting the integrity of Institutional data is the
responsibility of each student, faculty and staff member.
This includes medical, scientific, academic,
administrative, financial, and other Institutional
information on your state-owned computers.
IT Help Desk Hours of Operation
Monday – Friday
7:00am – 5:30pm MST (El Paso only)
Every TTUHSC El Paso workforce member is required
to complete “IT Security Awareness Training” biennially.
This training is required to comply with federal, state
and Institutional statutes and policies, which includes
the HIPAA Security Rule, Gramm-Leach-Bliley Act, and
the Texas Administrative Codes.
Questions about the training can be at emailed to Pete
Hernandez at (915) 215-4144 or by email
[email protected].
IT Contact Information
El Paso Campus
Information Technology
4800 Alberta Avenue
El Paso, TX 79905
(915) 215-4111
www.ttuhsc.edu/elpaso/it
How-To-Guide
Access Your Exchange Account on the Web via
Outlook Web Access (OWA)
Page 3
February 1, 2016
40
Office of Information Technology
Recommendations for Buying a New Windows Laptop:
While students are able to bring any computing device they prefer, it is important to note that not all
Texas Tech Health Science Center El Paso software are compatible with both Windows and Mac, some
third-party services and software may not be available to Mac laptops.
Following the PC recommendations below will ensure compatibility between your computer and all of
the required software.
Processor
Windows
Intel Core i3, i5, or i7
Memory (RAM)
At least 4 GB – 8 GB
Hard Drive
At least 320 GB
Wireless
802.11N(a)
Disc Drive
DVD-ROM/DVD
Burner
USB
At least 1 USB 2.0 or
higher port
Video/Graphics
256 MB video RAM
Operating System
Windows 7 64-bit
Professional or
Windows 8-8.1 or
Windows 10
Other
Suggestions
•
Information
Higher processor speed will provide better
performance.
More system memory (RAM) will improve
performance
More hard drive space allows room to save
more files (such as word documents, images,
PDF files, and mp3’s).
Most laptops will include wireless cards that
are 802.11G compatible while 802.11N(a) is
the newest standard and will provide the
fastest speeds.
While not always needed, some textbooks
provide instructional materials in CD and
DVD formats, so many students find having
this drive beneficial.
USB ports are used to connect flash drives
and other devices such as personal printers
and external hard drives. USB 3.0 is the
newest standard and provides the fastest
speeds.
Make sure that your laptop's operating
system is up to date to ensure security and
compatibility.
Warranty – It is recommended but not mandatory that students
purchase a warranty plan to provide hardware coverage for the
•
laptop.
It is highly recommended to encrypt all mobile devices.
IT Policies - http://elpaso.ttuhsc.edu/it/policy/
41
Recommended Software
Microsoft Office:
o
Office 2010 and 2013 for Windows is available to TTUHSC El Paso students at a
discounted price. For information on purchasing this software, please
visit https://www.ttuhsc.edu/it/is/itsolutioncenter/media/purchase
 McAfee VirusScan for Windows and Mac may be purchase there as well as
Windows 7 and Windows 8.
Antivirus Software: Antivirus software is required to be on your device to be used on TTUHSC El
Paso network.
Recommendation:
https://www.avast.com/
https://www.avira.com/
Latest Windows Media Player:
Adobe Reader: www.adobe.com/downloads/
Latest Adobe Flash Player: www.adobe.com/downloads/
Quick Time: www.apple.com/quicktime/download/
Silver Light: www.microsoft.com/silverlight/
Java: www.java.com
Recommended Browsers for Learning Management System (Canvas):
For additional information regarding Canvas browser support
information: https://guides.instructure.com/m/4214/l/41056?data-resolve-url=true&data-manual-id=4214
42
Complete no later than April 1, 2016
43
Complete no later than April 1, 2016
44
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure
HSC OP:
52.15, Consent and Release to Use Image or Information
PURPOSE:
The purpose of this Health Sciences Center Operating Policy and Procedure (HSC OP) is
to establish a standard in obtaining faculty, staff, student, or patient consent and release
for TTUHSC to use image(s) and/or information.
REVIEW:
This HSC OP will be reviewed on September 1 of each even-numbered year by the
Assistant Vice President for Human Resources, Asst. VP of Student Services, Registrar,
Institutional Compliance Officer, and Institutional Privacy Officer, with recommendations
for revisions forwarded to the President by October 1.
POLICY/PROCEDURE:
1. General. This policy applies to all TTUHSC Schools, educational and other activities, and areas
owned, operated and/or provided by TTUHSC. It does not apply to uses of Image(s) or information for
patient treatment or payment purposes (as defined under HIPAA).
2. Definitions.
a. Consent – means a written document signed by a faculty, staff, student, or patient (or by an
authorized legal representative) agreeing to allow Image(s) and/or information to be taken and/or
used as set forth in Attachment A, “Consent and Release to Use Images or Information. Signed
Consent forms shall be maintained in Human Resources, Student Affairs, Communications and
Marketing, Medical Records or Class Room Support.
b. Images – means likeness or image(s) including, but not limited to, photographs, videotaped
images, audio recordings, and digital or other images of any kind or nature.
3. Consent Process. As required under this Policy, before taking Images of faculty, staff, student, or
patient, for purposes other than patient treatment or payment, a consent shall be obtained from the
individual (or authorized legal representative), using Attachment A. This Consent only allows
TTUHSC to take and/or use Images or information for the purposes approved on the Consent form.
a. Obtaining Consent. A TTUHSC employee, or appropriately delegated person, is responsible to
discuss the Consent with the individual (or authorized legal representative) to include the:
purpose of obtaining Images or information, and
proposed use(s) of the Images or information (examples include: commercial, marketing,
educational, or promotional purposes).
b. Revocation of Consent: Individual (or authorized legal representative) may revoke a Consent as
set forth in the form. Revocation or withdrawal can happen at any time but must be in writing and
sent to the TTUHSC Institutional Privacy Officer and/or local campus Regional Privacy Officer.
Any revocation or withdrawal of consent does not affect any information used or disclosed prior to
receipt of written notice of revocation or withdrawal. No further use or disclosure shall be made
of the Images and/or information after a written revocation is received from the individual (or
authorized legal representative).
4. Documentation of Abuse and Neglect of Patient(s). Reportable cases of actual or suspected
abuse and neglect do not require written Consent from a patient (or authorized legal representative)
before obtaining Images of and/or information about the patient for required reporting purposes. The
Images and/or information must be treated as sensitive in nature and secured as stated below, and
may be submitted to an investigating agency pursuant to an appropriate authorization or court order.
HSC OP 52.15
Page 1 of 2
October 1, 2012
45
5. Security and Storage. All Images or information shall be stored in a secure manner that protects the
individual’s privacy in accordance with federal and state laws. Respective areas will be responsible
for security and storage of Images or information.
a. Images and/or information of a sensitive nature shall be stored in a secure location within the
medical record or elsewhere such as secure locations including, but not limited to, secured
envelope, locked file, or restricted access file within an electronic medical record or other
electronic file within TTUHSC network.
6. Equipment Used to Obtain Images or Information. Only equipment owned, leased, or controlled
by TTUHSC or its affiliated schools or hospitals shall be used to obtain Images and/or information
pursuant to this policy. TTUHSC employees, representatives or agents, including Business
Associates, shall not use personal recording devices including, but not limited to, cell phones,
cameras, flash drives, video recorders, etc. to take or store Images and/or information for or on behalf
of TTUHSC.
7. Right to Change Policy. TTUHSC reserves the right to interpret, change, modify, amend or rescind
this policy in whole, or in part, at any time without the consent of employees.
HSC OP 52.15
Page 2 of 2
October 1, 2012
46
Email no later than April 1, 2016
Texas Tech University Health Sciences Center
Consent and Release to Use Image or Information
I, (print name)
or my authorized legal representative, hereby give consent for Texas Tech University Health Sciences
Center (TTUHSC) employees, students or agents to take and use information about me (including my
medical history, if applicable), my name or image or likeness including, but not limited to, photographs,
videotaped images, audio recordings, digital (collectively “Images”), or my data or presentation for the
purposes checked below.
My
Name
My
Image(s)
My
Information
My Data or
Presentation
 For educational purposes within TTUHSC.
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 For educational purposes outside TTUHSC.
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 For publication in journals or on the Internet
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Other purpose(s):
 Yes  No
 Yes  No
 Yes  No
 Yes  No
I AGREE TO USES DESIGNATED BELOW:
(Not including uses for patient treatment or payment.)
 For TTUHSC marketing or publicity. (This
includes news and social media such as interviews,
Facebook, websites, Twitter, YouTube, etc.)
I understand that TTUHSC and its regents, employees, agents, and personnel, acting on behalf
of TTUHSC, shall not be held responsible for any use of my name, information and/or Image(s),
including any use whatsoever by any outside user or third parties, and I hereby release and
hold harmless TTUHSC and its regents, employees, agents and personnel, acting on its behalf,
from any and all liability for damages of whatever kind, character or nature which may at any
time result from this Consent and Release authorizing use or dissemination in accordance with
the above.
I understand that TTUHSC will own the Image(s) of me for the purposes stated above. I do hereby
knowingly and voluntarily waive any and all other rights, compensation, royalties, or payment of any kind or
character in connection with the use of my name, likeness and/or image(s) as authorized above.
This Consent and Release can be revoked or withdrawn at any time, but such withdrawal or revocation must
be in writing and sent to the TTUHSC Institutional Privacy Officer and/or local campus Regional Privacy
Officer. Any withdrawal of consent does not affect any information used or disclosed prior to receipt of the
written notice of withdrawal.
By signing below, I represent that I have read and understand this “Consent and Release to Use Image or
Information” and that it is binding on my heirs, executors and personal representatives. I am 18 years of age
or older.
Signature of Person Named Above
Date
OR Signature and Print Name of Authorized Legal Representative
Date
Completed by:
For Office Use Only:
Date of Event:
 Speaker
MR#:
 Patient
R# (Banner):
 Faculty
 Staff
 Student
ATTACHMENT A
Page 1
HSC OP 52.15
October 1, 2012
47
Miscellaneous Information
NAME: (please print) __________________________________________________________
THE WHITE COAT CEREMONY
As members of the Paul L. Foster SOM Class of 2020, you will be welcomed into the medical school by the Deans, faculty, and alumni and
will be presented with your first white coat in the presence of your family and friends. This is the beginning of a long-standing tradition that
has become an integral part of the orientation week and a vital element in your introduction into the community of medicine. We look forward
to meeting your families at this year’s ceremony on Saturday, July 16, 2016.
We need to know your coat size so we can present you with your first white coat at the White Coat Ceremony. Please indicate your ORDER
SIZE in the blank below. The measurements listed are relatively the same as your business suit or blazer jacket size. Use the chart below to
help you determine your order size.
ORDER SIZE for my White Coat:
Women’s ______ or
Men’s ______
Order Size
Women’s Suit Blazer Size
XS
2-4
S
6-8
M
10-12
L
14-16
XL
18-20
2XL
3XL
4XL
5XL
Men’s Suit Blazer Size
30-32
34-36
38-40
42-44
46-48
50-52
54-56
58-60
62-64
3XL
4XL
5XL
Please indicate your T-Shirt ORDER SIZE in the blank below.
ORDER SIZE for my T-Shirt:
Order Size
XS
S
Women’s ______ or
M
L
Men’s ______
XL
2XL
NAME BADGE
Please write your name as you would like it to appear on your medical school name badge (you’ll be wearing this anytime you will be seeing
patients while in school). It should include your first name, as you would like to be addressed, and last name. Please no titles; however you
may include a middle initial. Space is limited.
(Please print) _______________________________________________________________________
DIETARY REQUIREMENTS
During orientation and at various other times throughout medical school, lunch will be provided for you. To help us and others plan, please let
us know if you are vegetarian or have other dietary requirements.
_________________________________________________________________________
MILITARY STATUS
Active
. Veteran
.
BRANCH (if applicable): ______________________________________________________________
HPSP SCHOLARSHIP (check if applicable):
48
Office of Institutional Advancement
Student Data Sheet
One of the purposes of the Office of Institutional Advancement is to develop public understanding and awareness
of Texas Tech University Health Sciences Center El Paso Paul L. Foster School of Medicine programs, activities,
and events. Due to the great interest in the Paul L. Foster School of Medicine, with your permission, we are
requesting the information below which will be used to prepare news releases about you for newspapers and other
media as appropriate during your enrollment at TTUHSC El Paso Paul L. Foster School of Medicine.
Certain information about students cannot be released without your consent. Responding to these questions is
STRICTLY VOLUNTARY.
Print Full Name: _____________________________________________________________________________
Hometown: _________________________________________________________________________________
Undergraduate Institution and Degree: ___________________________________________________________
Graduate Institution and Degree (if applicable): _____________________________________________________
Single: ___
or
Married: ____
Spouse’s/Partner’s name: ______________________________
Spouse’s/Partner’s occupation: __________________________
Children’s names and ages: ________________________________________________________
Anything else you’d like us to know about you?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
The Office of Institutional Advancement is here to help you with any news media related questions or
support. We can be reached at (915) 215-4850. We are located at 1414 N. Oregon St.
49
Office of Alumni Relations
Dear Class of 2020:
Welcome to the Texas Tech University Health Sciences Center El Paso Paul L. Foster
School of Medicine.
As you prepare for the academic year, the office of Alumni Relations would like to
provide you with your first pair of scrubs. The scrubs will be given to you at our annual Scrubs
Party hosted by Alumni Relations during orientation in July. Please fill out the information
below and return this form to the Student Affairs office by April 1 to ensure you receive your
scrubs.
Name: _______________________________________ (please print)
Order Size for Scrubs:
Order Size
XS
Ladies’
S
M

Men’s 
L
XL
2XL
3XL
4XL
5XL
Ladies’
Size
Men’s
Size
If you would like an additional set of scrubs they can be purchased from any vendor or
manufacturer but must be of charcoal grey color similar to those sold by Medline or steel grey
color similar to those sold by Landau. The office of Medical Education requires you to have at
least one set of scrubs to be worn in the anatomy dissection laboratories at the school. Please
contact Ms. Heather A. Balsiger, M.S. @ 915.245.4322 or @ [email protected] for
questions regarding lab-related issues.
I welcome you to the Paul L. Foster School of Medicine. We are looking forward to
meeting you in July. Please do not hesitate to contact me if you have any questions regarding
your scrubs.
Thank you,
Miriam C. Flores
Office of Institutional Advancement, Alumni Relations
1414 N. Oregon St. | El Paso, Texas 79902
O: 915.215.4851 | C: 915.479.3029
50
Medical Student Council SOS Group
The Medical Student Council (MSC) at the Paul L. Foster SOM has started a group just for the spouses
and significant others of PLFSOM medical students called the SOS group (Significant Others &
Spouses). This group will meet approximately once a month for fun activities around El Paso. Some of
the events are for couples and some are just for the significant others and spouses. The goal of the group
is to assist you in developing friendships and a support network with other significant others and spouses
of medical students. If your spouse or significant other would like to participate, please include the
information below, even if they are not moving to El Paso with you. If you have any questions, please
contact Dr. Tammy Salazar, the faculty advisor (and wife of a physician), at [email protected] or
915-215-4365
SOS GROUP REGISTRATION FORM
SPOUSE/SIGNIFANT OTHER NAME
MEDICAL STUDENT NAME
Spouse’s Email Address:
Home Address:
Home Phone #:
Cell Phone #:
Spouse’s Occupation (if employed):
*if not employed but would like help/support in finding employment, please include
education/background and interested areas to work: ___________________________________
_____________________________________________________________________________
Hobbies/Interests:
Please provide below the name(s) of children currently living with you:
Name of child or adolescent:
Age:
Name of child or adolescent:
1.
3.
2.
4.
Age:
. Below are some activities that may interest you. Please check all that apply.
City Tours (large group events)
Bake Sales (fundraisers)
Babysitting Co-op with other spouses
Charity or Volunteer Work
Mom’s or Dad’s Night Out
Book Club
Seasonal / Holiday Events
Outdoor Activities (Cycling, Bike Riding, etc…)
Discussion Groups with faculty
Wives/Husbands
Relocation/Practical Assistance (finding banks,
apartments, your way around town, etc…)
Sports Activities (Soccer, Basketball, Football)
Finding Employment
Other (Please specify)
Children’s Play Dates (organized kids’ events)
We also need spouses/sig others who are willing to help plan or coordinate these events.
Please check here if you would be interested in being part of a planning committee.
Are you (the spouse/significant other) coming to the Spring Preview event in June?
51
Office of Medical Education
Spanish Language Proficiency: Self-Assessment
NAME
DATE
1. Please read the descriptions of the four Spanish proficiency levels at the bottom of this page.
Decide which of the descriptions, 1, 2, 3, or 4 best describes your ability to understand and speak Spanish:
.
If you have rated yourself as #2, #3, or #4, please answer the following three questions.
2. In what context did you learn to understand and speak Spanish?
 Home/family

School

Work

Media (TV/radio/internet/newspaper)
If you selected “School”, in question #2, please respond to the following:
Select all that apply: High School_____ Years
College
Years
3. Please rate your reading and writing abilities in Spanish:
READING
(1 = not literate and 5 = very literate)
WRITING
(1 = not literate and 5 = very literate)
4. In what context(s) do you currently communicate in Spanish? (Please check all that apply.)

Home/family
 Friends

Work

Media
(TV/radio/internet/newspaper)
52
5.
If you rated yourself as #4, please choose ONE of the following:
I am English-speaking but have spent more than a year in a Spanish-speaking country
I am a Heritage speaker of Hispanic/Latino descent and Spanish is the primary language spoken at my home
I am a Heritage speaker of Hispanic/Latino descent and English is the primary language spoken at my home
I grew up in a Spanish-speaking country and Spanish is my native language
6.
What Spanish skill(s) do you need to improve?
That is, what in particular would you like to work on in the Spanish course.
53
Lot
Decal
Required
West Patient
Black/HT
P2
Law & Contractor
Hang Tag(HT)
P3
East Patient
Black
P4
Ladd St.
None
P5
Raynolds
White Thin
P6
Alberta
Green
P7
Medical Education
Red
P8
Box
Violet
P9
N. Concepcion
Circle & HT
P10
TTRAC
Yellow
P11
Jefferson
Silver & HT
P12
Val Verde
None
P13
EP County Coliseum
Tan/HT
P9
X
P8
P2
BOX
X
CSB
P1
P4
P1
P10
GGH
SON
P3
ASB
P5
Psychiatry
Center
Lot
#
X
AEC
UMC
Annex
P8
Archer II
P7
P6
MEB
Children’s
Hospital
X
MSB
P13
VVBA
BUILDINGS
CSB - Clinical Science Building
AEC - Academic Education Center
BOX – Paper Box Building
ASB - Administrative Support Building
GGHSON-Gayle Greve Hunt School of Nursing Building
MEB - Medical Education Building
MSB - Medical Science Building
VVBA – Business Affairs Building
X = Shuttle Stop
P12
X
54

Orientation Packet Class of 2020 - Texas Tech University Health

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