C-TPAT-Seminar-2006-Best-Practices-Catalog

C-TPAT Best Practices
Wayne Kornmann
Director, Long Beach C-TPAT Field Office
Presenter’s Name
June 17, 2003
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C-TPAT Best Practices
Overview
What are Best Practices?
C-TPAT Best Practice Catalog
How Do Importers Achieve Tier 3 Status?
Presenter’s Name
June 17, 2003
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What are C-TPAT Best Practices?
Security measures that exceed C-TPAT Minimum Security
Criteria
Have written policies and procedures that govern their use
Employ a system of checks and balances
Incorporate management support
Permanent part of a company’s business processes
Best Practices do not have to be costly to business
Presenter’s Name
June 17, 2003
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C-TPAT Best Practice Catalog
Where did the best practices come from?
Best practices were identified by Supply Chain Security
Specialists during C-TPAT validations and site visits made from
2003-2005
Over 1,000 validation reports reviewed
Developed for the trade to use in strengthening
their company’s supply chain security program
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June 17, 2003
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Best Practices - Examples
Management Support
A Supply Chain Security Committee was established by senior
company executives to evaluate the company’s overall supply
chain security and make recommendations for improvement
The Supply Chain Security Committee included senior
management from key departments such as IT, Shipping &
Receiving, Human Resources, Security, Finance, Traffic, etc.
Some committees included operational supervisors and line
employees
On-going committee meetings held to discuss findings &
recommendations, prepare policies and brief senior
management
Presenter’s Name
June 17, 2003
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Best Practices - Examples
Business Partner Requirements
Security requirements were incorporated into contracts with
foreign service providers. Language required that:
Security vulnerabilities and weakness must be addressed
immediately
Companies were subject to random security audits
A vendor manual is completed and given to each factory. The
vendor must acknowledge that they received the manual and
understand the requirements addressed in the manual
The manual contains supply chain security requirements,
labor practices and other business policies
The manufacturer can only use freight forwarders approved
by the company
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June 17, 2003
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Best Practices - Examples
Container Security
An air carrier will not accept containers or ULDs from unknown
customers
Known customers are advised that cargo is subject to random
inspections
Carrier conducts and documents inspections on all empty
containers and places a seal on the container
Container seals are placed on container by shipping manager.
Seal number(s) documented on the bill of lading (BOL)
A guard and driver witness the sealing and initial BOL
The factory sends the seal number(s) electronically to the
highway carrier and importer
Guard at outbound gate verifies the seal number against BOL
Importer verifies seal number when container arrives in U.S.
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June 17, 2003
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Not a C-TPAT Best Practice
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June 17, 2003
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Best Practices - Examples
Conveyance Monitoring
A highway carrier installed panic buttons in each tractor. In case
of emergency, the driver can press the button which sends an
alarm signal to the the dispatch office and 5 managers cell phones
The dispatch office will determine driver location via GPS
Company personnel or local law enforcement are dispatched
A truck driver must check-in with dispatcher at various points
during route
Dispatcher notates times and location
Route times were previously established by company
If there are time discrepancies or driver fails to check in, the
company will send out security, notify CBP/law
enforcement or take other actions (per SOP/management)
Company has a truck disabler that can shut off engine
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June 17, 2003
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Do You Know How Your Cargo Is
Handled and Moved Overseas?
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June 17, 2003
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How Can My Company Achieve
Tier 3 Status?
Importer must be a C-TPAT certified and validated member
Must meet all C-TPAT Importer minimum security criteria
Review and adopt actions required and recommendations
found in C-TPAT Validation Report
Review the “Best Practice” Catalog and discuss security
improvements within your company and with business
partners and service providers
Consult with your assigned Supply Chain Security Specialist
Implement security improvements or Best Practices and
integrate into standard business processes
Ensure security procedures are documented, tested, audited,
and reviewed on a periodic basis
Presenter’s Name
June 17, 2003
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Thank You