Summer Camp 2015

ISTROUMA AREA COUNCIL, BSA
2015 Boy Scout Summer Camp Event Guide
Avondale Scout
Reservation
Table of Contents
From the Camp Director .................................................................................................. 3
Important Updates........................................................................................................... 4
Summer Camp Dates ...................................................................................................... 5
Summer Camp Fees ....................................................................................................... 5
Early Bird Requirements: ........................................................................................ 5
Campsite Reservation ............................................................................................ 6
Provisional Camping............................................................................................... 6
Camperships .......................................................................................................... 6
Camp Refund Policy ............................................................................................... 6
Contacting Camp .................................................................................................... 7
Sunday Check In Procedure & Schedule: ....................................................................... 7
What to bring to Camp .................................................................................................. 10
Tips for Camp Success ................................................................................................. 12
Camp Program.............................................................................................................. 13
Individual, Patrol and Troop Activities ................................................................... 13
Camp-wide Activities ............................................................................................ 14
Friday Events ....................................................................................................... 15
Programs and Activities for Scouts of all ages............................................................... 15
For First Year Scouts - The Trailhead Program .................................................... 16
Older Scout Activities ........................................................................................... 16
Adult Activities ...................................................................................................... 17
General BSA & Camp Policies ...................................................................................... 19
Membership.......................................................................................................... 19
Firearms and Archery Equipment ......................................................................... 21
Prohibited at camp................................................................................................ 21
Health Examinations............................................................................................. 21
Visitors ................................................................................................................. 22
Uniforms ............................................................................................................... 22
Lost and Found .................................................................................................... 22
Damage to Camp Equipment & Facilities ...................................................................... 22
Youth Protection ........................................................................................................... 23
Emergency Procedures at Avondale Scout Reservation ............................................... 24
For Parents regarding homesickness ............................................................................ 24
Appendix ....................................................................................................................... 26
From the Camp Director
For most Scouts, Summer Camp is the highlight of their Scouting year. It is where memories
are made and life-long friendships are forged. As boys, they join Scouting to get outdoors
and have fun. As parents and leaders we encourage this, knowing that along the way they
will learn values and skills that will carry them through life. Robert Baden Powell said “A week
of camp life is worth six months of theoretical teaching in the meeting room.” Avondale Scout
Reservation is the perfect place to spend that week.
Our camp staff is already coming together, and will include many familiar faces, along with a
few new ones, myself included. Some of you know me already, and I look forward to meeting
and working with all of you as we move forward. I am a 35 year veteran of Scouting, and
have served on camp staff for over 10 seasons (6 as camp director) across three councils as
well as at Philmont Scout Ranch. I am excited to be a part of the wonderful traditions at
Avondale, and to bring some of the exciting programs and experiences I have encountered
over the years to the Istrouma Area Council.
As a former Scoutmaster, I understand the importance of quality programming, and recognize
that this begins with having a first rate camp staff that is laser-focused on the camper
experience. We will build and develop our team with that in mind. Our mission is to deliver
an unparalleled experience to each and every Scout and Scouter that comes through the
gates. Our goal each year is for our camp program to get bigger and better, and as you will
see in the pages that follow, we will succeed.
This Event Guide serves as Part A of our summer camp information roll-out. Use it as a
reference for program changes, camp policies, forms and other general information. Part B
is the Program Guide which will contain camp and class schedules, merit badge registration
information, and class pre-requisite details. Part B will be available shortly after the first of
the year.
With all the changes in store, please take time to read this guide from cover to cover, absorb
all of the information in it and pass it along to your other leaders and your Scouts as you
prepare for your adventure at camp. If you have any questions, special needs, or just want
to talk about how we can make your week at camp special, feel free to contact me. My team
and I will be happy to work with your troop in any way we can.
See you at camp,
David Harris
Camp Director
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Important Updates
Block Scheduling
The daily merit badge schedule for 2015 will convert to a block scheduling format. By
following this format, we will be able to increase instructor/student time, and increase the
number of badges offered. In 2014 we offered 26
merit badges plus three other programs (ie BSA
Lifeguard, Trailhead…).
For 2015, we anticipate
offering over 35 merit badges plus another 5
programs. New merit badges in the works include
Nature, Welding, Wilderness Survival and Geocaching
in addition to others referenced below.
Cluster Classes
As part of the block scheduling format, we will offer
three new “Cluster Courses”; Aeronautics (Aviation &
Space Exploration), Ecology (Nature, Mammal Study & Forestry), and Land Navigation
(Orienteering & Geocaching).
Programming for your older Scouts
In 2015, your older Scouts will have the opportunity to participate in several merit badge
offerings and other programs JUST FOR THEM. Climbing merit badge will return in 2015, as
will Motorboating. We are also developing a 3-day outpost program for older Scouts where
they will relocate to another part of the reservation and enjoy advanced opportunities such
as action archery, COPE, black powder rifles and stand-up paddle boards. Look for details on
these and other additions when Part B of the guide is released.
International Camp Staff
We will be participating in the Boy Scouts of America’s International Camp
Staff program. Your Scouts will love the opportunity to meet and interact
with a Scout from South America or overseas. In addition to being a great
cultural opportunity, this staff member will be teaching the Citizenship in the
World merit badge.
Trailhead changes
The Trailhead program is adopting daily themes. Each day Scouts will work through a set
group of activities according to that day’s published theme. Unit leaders are encouraged to
visit with their Trailhead Scouts each evening to review that day’s activities and sign off their
handbook.
Camp Registration
We will be managing camp registration and payment by unit. As such, we are asking troops
to collect and submit fees as a unit rather than having scouts pay individually.
Online Class Registration
Scoutmasters will again have the ability to register
Scouts for their classes online. Details on the process
will be included in Part B.
Volunteer Camp Commissioner Corps
Each week during the summer season volunteer camp
commissioners assist the staff in seeing to it that
troops have a successful camp experience.
In
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exchange for their service, these commissioners attend camp at no cost. They are free to
stay with their home unit (if in camp), or to take advantage of commissioner housing located
in Bobwhite campsite. The Volunteer Commissioners will support the Camp Director by
providing Unit Service & Program Support in a variety or ways. This is a great way for you
to bring more leaders to camp at no additional cost (more info on page 18).
Pre-Camp Swim Checks
Remember, units have the option of conducting their own swim tests prior to camp following
our Swim Classification Procedure. Instructions and paperwork are in the appendix.
Summer Camp Dates
Week 1
June 7 - 13, 2015
Week 2
June 14 - 20, 2015
Week 3
June 21 - 27, 2015
Summer Camp Fees
Scout Camp fees: $280.00.
This fee is ALL
INCLUSIVE. Unlike what you may have experienced
in the past, no additional fees will be collected for
merit badges like basketry, archery, leatherwork,
rifle or shotgun, or climbing.
Early-Bird fee: This fee is reduced to $250 if paid in
full by April 24th, 2015.
Adult Leader Fees: The $100.00 Adult Leader fee is
designed to cover the cost of meals during camp, a camp patch and facilities usage.
Early-Bird fee: This fee is reduced to $80 if paid in full by April 24th, 2015.
Note: There is a fee of $6.00 per meal for leaders who do not attend camp all week. Meal
tickets may be purchased at the Trading Post.
Early Bird Requirements:
 Reserve your campsite with a $100 deposit by February 6, 2015
 Hold a Troop Camp Kick-Off by March 6, 2015, inviting all Scouts, eligible Webelos
and their families. Must return the Camp Kick-Off form to the office for credit
 Hold a Family Friends of Scouting unit presentation by April 17, 2015. Non Istrouma
Area Council units should provide local council documentation of having completed this
requirement.
 Make your final camp payment on-time by April 24, 2015.
National BSA policy requires two (2) adult leaders for all Scouting activities, including longterm camp and field trips out-of-camp. Each unit must have at least two adult leaders in
attendance. Small units may want to make arrangements with another unit to share campsites
and leadership responsibilities (let us know if we can help with that process).
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Campsite Reservation
Campsite reservations are made on a first-come
first-served basis by completing a campsite
reservation. If you have not completed a
reservation please do so today! A reservation form
is located in the appendix. A $100.00 per unit
deposit will reserve a spot in the campsite of your
choice; however camp management will decide
how to best fit the units and patrols within a given
campsite. This means that you cannot reserve a
patrol site within a particular campsite.
Provisional Camping
Provisional Scouts are Scouts who attend camp without their home troop and are placed with
an attending Troop, ideally from their home District. Provisional camping is not intended to
relieve a Troop of it’s responsibility to provide leadership, but rather to ensure that every
Scout has the opportunity to attend Summer Camp.
Camp Avondale appreciates
Scoutmasters and Troops offering to serve as leaders for provisional Scouts. If you are willing
to assist in provisional camping, please contact the Camp Director. Provisional camping is an
excellent summer camp alternative for:
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Scouts who are unable to attend with their home unit due to time conflicts
Scouts and adults who would like an opportunity to attend camp for a second time
Scouts and adults from units that camp at Summer Camps outside the Istrouma Area
Council but want to come to Avondale instead or in addition to their other camp.
Camperships
A limited number of Camperships are available each year for Scouts registered in the Istrouma
Area Council. They may be requested for those youth who desire to attend camp whose
families may be experiencing hardships. Camperships are approved on an individual basis
and provides 50% of a Scouts registration fee if approved. Units should plan to aid Scouts
prior to camp through fundraisers and should participate in the National BSA popcorn
fundraising campaign. Applications for Camperships are available on the Council website
(www.iac-bsa.org) and provided in this Leaders Guide. Applications must be received in the
Istrouma Area Council office by Wednesday, March 26, 2014 with 50% registration fee of
$140.00.
Camp Refund Policy
The following policy statement is applicable to all Council and District events where a fee is
collected. This includes such events as Day Camps, Cub Scout Resident Camps, Summer
Camp, Winter Camp, Training Courses, Camporees, District Events, etc.
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A written refund request will be considered only if received in the Pennington Scout
Center ten (10) days prior to the start of the activity.
Written refund requests submitted after the event will be considered only for personal
illness or family emergencies. No refund requests will be accepted after ten (10) days
following the close of camp.
A service charge of twenty-five percent (25%) of the full activity fee will be assessed
on all refunds.
Refund checks will be issued within thirty (30) days following the close of the event.
Fees are only transferable within the same unit to a Scout not currently registered for
the activity.
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Contacting Camp
Parents often ask where their son will be and how they can reach him... and rightfully so!
Please encourage parents to write, but not to call unless it is an emergency. The main
telephone in camp is for camp business and emergencies ONLY.
Mail will be passed out daily. We have worked hard to improve how you are able to
communicate to your scouts. During camp you can send a postcard to your Scout through
our Digital Mailbox. Words from home will keep them motivated during their stay at camp.
All mail will be placed in their unit’s mail box located within the Leaders’ Lounge. You may
access the online form at:
www.campavondale.org/mailbox
Mail physical letters to:
Scout/Scouter Name and Unit Number
Avondale Scout Reservation
14433 Highway 10 East
Clinton, LA 70722
Telephone: The camp telephone is used for camp business and emergencies only.
Avondale Scout Reservation:
(225) 683-3489
(225) 341-ASR5 (2775) – When camp is in session
Sunday Check In Procedure & Schedule:
1. Arrive at Camp Avondale between 1:00 p.m. and 4:00 p.m. Please wait in the parking
lot if you arrive early.
2. At 1:00 p.m. Troop Hosts will be at the Camp Avondale parking lot to greet units.
3. The Adult Leader and/or Senior Patrol Leader will be escorted to the A.C. Lewis
Memorial Center for check in. Please have the following items available at check-in:
o Complete roster of all campers and adults including names of adults staying
with unit full-time and part-time
o The statement of fees paid you received from the Council service center, and
balance of fees, if any due. Camper fees MUST be paid at this time.
o Troop Checks. We do not have a means to charge unit accounts at the Scout
office for activities at camp, nor can we provide fee refunds. We will make
every effort to offset refunds against charges, but in order to speed the checkin process, we ask that units be fully paid prior to arriving at camp. Those not
fully paid will be asked to settle up upon check-in, and again at check-out (to
reflect changes during the week (class changes, OA and SDB fees…). We
recommend bringing three checks: one for check-in, one for check-out and one
‘just in case’.
o Copies of youth OA election and adult nomination.
o Out of Council Units: A BSA generated unit roster and documentation of
insurance coverage for all campers and adults, if not already sent to council
service center. Bring along claim forms and Tour Permit
4. The Troop Host will take the Unit to a location for their Unit Photo. The entire Unit
should be in Field Uniform for a Unit photo. Photos will be taken at check-in or before
Sunday Flag lowering.
5. The Unit will then be escorted to the Health Lodge for Health Form checks and
medication instructions. A qualified health officer will review the medical forms. Any
Scout, leader, or parent without a completed Health Form (signed by a physician) will
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be asked to leave camp until he/she can acquire one. Please bring all medications in
their original containers with clearly written directions.
6. While an adult transports Troop gear to the campsite, the Staff Guide will provide the
Scouts with a tour of Camp Avondale and meet back at the campsite.
Special Note: Only one (1) vehicle will be permitted in the campsite area per unit at any
given time and all vehicles must be removed prior to 4:00 p.m.
7. At the campsite, you should make basic tent assignments and orient your Scouts. All
Scouters taking the swim test will change into their swimsuits and proceed to the
Waterfront when escorted by their Staff Guide. If weather becomes a problem, swim
checks will continue once the weather has cleared or on Monday before each Aquatics
class.
8. Return to your campsite to settle in and continue setting up.
9. Report to the flagpole, in front of the Dining Hall, in Field Uniform for flag lowering at
5:55 p.m.
10. Scoutmasters will meet in the Leaders’ Lounge for a Leaders’ Meeting at 7:00p.m.
11. Report to the flagpole for the vigil hike to the Opening Campfire at 8:15 p.m.
MEALS
Camp Avondale serves all meals cafeteria style with two lines.
follows:
Breakfast 7:30 a.m.
Lunch 11:30 p.m.
Dinner 6:00 p.m.
The meal schedule is as
Camp Avondale offers the best food available. The proof is in our Scouts, Leaders, and
Parents. All have returned home from their week of camp with full, satisfied stomachs. More
than 50% of leaders and scouts report that the quality of food served during camp is
extremely important to their experience. We couldn’t agree more. We go farther than other
camps to ensure quality food, variety, dietary needs, and great southern flavor. The camp
menu will be posted at the Dining Hall, Trading Post, and the Health Lodge. The Dining Hall
Staff will make every attempt to follow this menu throughout camp. The menu is based upon
availability of food items. Camp Avondale reserves the right to change the menu based upon
availability. Salad Bar items are also subject to availability especially fresh fruits.
Salad Bar
The salad bar is stationed in the center of the Dining Hall during all daily meal times. The bar
is stocked with cereal, fresh fruit, condiments, and bread during breakfast. During lunch and
dinner the bar is very well stocked with numerous fresh vegetables to build a colossal salad
along with your choice of dressings and condiments.
Lunch and Dinner salad bar items may include: lettuce, tomatoes, cheese, pickles, olives,
peppers, onions, carrots, pepperoni, croutons, and other fresh vegetables. Campers are
welcomed to enjoy a salad in addition to lunch and dinner. Campers are also encouraged to
include salad bar items when building their burgers, hot dogs, or any other menu item they
wish to garnish with fresh, healthy vegetable and fruit options. All items are replenished
quickly and immediately by our Dining Hall staff.
Our menu is based upon availability of food items. Camp Avondale – Summer Camp reserves
the right to change the menu based upon availability. Salad Bar items are also subject to
availability, especially fresh fruits.
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Special Diets
In addition to the regular menu, and at no cost to you, we are prepared to serve food for the
following special diets: Peanut Allergy, Fiber, Vegetarian, and Celiac conditions.
Those who follow a specific diet should e-mail their diet requirements to the Camp Director
at [email protected] or call (225) 349-9901 at least two weeks prior to your arrival
at camp.
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What to bring to Camp
All of each Scout’s clothing and personal equipment should be marked clearly with
his name and troop number. Be advised that there is not a safety deposit box for
valuable personal articles.
Scout Personal Gear
• Complete Scout Uniform
• Comfortable Shoes (2 pairs)
(no open toe shoes/sandals)
• Raincoat / Poncho
• Clothes for one (1) week
• T-shirts
• Underwear
• Shorts
• Socks
• Sleeping Bag and Pillow (camp cot
provided, pillow optional)
• Notebook and Pencil
• Toiletry Items
• Soap
• Toothbrush / Paste
• Deodorant
• Comb / Brush
• Mouthwash
• Towel and Wash cloth
• Shower shoes
• Swimsuit and Beach Towel
• Insect Repellent
• Copy of Completed Medical Form
and Medications (in original bottles)
• Boy Scout Handbook
• Lamp / Flashlight with Batteries
• Drinking Cup and/or Water bottle
• Merit Badge Books
• Personal First Aid Kit
• Pocket Knife
• Watch
• Day Pack
• Sunscreen
• Baby Powder or Gold Bold
• Money for Trading Post
(average camper spends $50)
• Battery Operated Fan
Optional Personal Items
• Camera
• Sunglasses
• Compass
• Musical Instrument
• Sewing kit
• Fishing Gear
• Mosquito Netting
• Hiking boots / Stick
• Bible or book of one’s faith
• Baseball glove, ball, Frisbee, etc.
Personal Program Items
• Long Pants
- Hiking
- Swimming
Camp Avondale recommends that Scouts
not bring portable gaming devices, cell
phones,
tablets,
laptops,
or
other
electronic devices so that they are able to
achieve the goals of the program and make
the most of their time at camp.
Suggested Adult Leader Equipment
• Camp Leaders’ Guide
• Complete Roster of all Scouts and
Leaders (address and phone
numbers of parents on vacation)
• Thumbtacks for Bulletin Board
• Alarm Clock
• Folding Chair
• Scoutmaster Handbook
• Small Fan for Tent
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Suggested Unit Equipment
Equipment Provided by Avondale
• U.S. Flag, Troop Flag, Patrol Flags
• Troop Library Books (song/skit
books, Scout Handbooks, Merit
Badge pamphlets, Troop Record
Book, etc.)
• Troop First Aid Kit
• Props for Favorite Skits
• Fire Tools (Shovel/Rake/Bow
Saw/Axe/Water Hose)
• Clean Up Tools (Mop/Latrine
Brush/Bucket/Broom)
• Camp Project Tools
(Shovel/Hammer or Small
Maul/Rope)
• Large Plastic Trash Bags
• Gateway Materials
• Water Jugs/Coolers
• Troop First Aid Kit
• Dutch Oven
• Matches
• Soap
• Lock Box for Unit Valuables and
medications
• Standard two (2) man tents on
platforms to house two (2) Scouts
or one (1) leader
• Gateway Materials
• Dining Fly
• Picnic Table
• Flag Pole
• Water hose
• Trash cans
• Electrical outlets (adult use only)
Personal Tents
Units may bring personal tents during
their week of camp. Campsites will be
designated for units that bring their own
equipment. These campsites will be
located in close proximity to the Dining
Hall. Units must identify their intention to
use their own tents by noting “Providing
Own Tents” on the comment section of
the Unit Reservation Form.
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Tips for Camp Success
Over the years, comments made by Scoutmasters in their evaluations suggested the need for
a section of helpful hints based on previous experiences at camp. This is a collection of what
experience has taught us regarding merit badges and advancements:
1. Summer camp is not a merit badge mill, where you pay a fee and get four badges
automatically. Instead, camp offers merit badges as one portion of the overall
program. Look into the Outback Ranger, Sons of Daniel Boone, and other program
opportunities.
2. You should plan on a maximum of four merit badges per week per boy.
3. The most difficult badges to earn are those requiring a great deal of physical skill,
coordination and stamina, i.e. Lifesaving, Archery, Rifle Shooting, and Shotgun
Shooting.
4. With the number of changes to merit badge requirements over the years, many merit
badges require work outside camp. Every effort is made in the Merit Badge Detail
Supplement to indicate which requirements can and cannot be completed at camp.
Scouts are encouraged to get the merit badge book well ahead of camp, read it and
complete the prerequisite work. The class will go much more smoothly for them and
they will leave camp having completed the badge.
5. Boys should try doing something new at camp and get a well-rounded experience. Try
a variety of badges from different program areas: Handicraft, Ecology, Field Sports,
Aquatics, COPE/Climbing and Scoutcraft.
6. Troops should plan ahead and come to camp prepared. Make sure you turn in as much
paperwork before camp as possible. Have patrols already organized. Elect patrol
leaders. Preview safety issues and assign daily fire marshals. Work on ideas as patrols
and have the patrol leaders represent the group at camp.
7. Your campsite is your home for the week, so work at making it comfortable by bringing
banners and flags to dress it up. Keep Patrol sites neat and clean. They will be visited
and judged daily with prizes awarded at the end of the week.
8. Make a Troop Pioneering project – these are great for team building, camaraderie and
are judged with prizes at the end of the week.
9. Schedule time for rest! That's right. Too often, you don't take time to sit and enjoy the
beauty at camp around you. Don't keep such a pace that you miss the trees, the
nature, and the clean, fresh air.
10. Top troops show spirit. The troop that comes to camp with ideas and spirit and
challenges make the rest of camp come alive. Bring your troop cheer to camp and
show everyone that you're number one.
11. Be flexible. Each week 100-200 boys attend camp and while staff is there to meet
everyone's needs, a Scout is friendly, cheerful, and courteous. We need to practice the
Scout law in camp when dealing with others.
12. Communicate: If you have a special need or want to do something spectacular, tell us
about it and we'll give it our best shot.
13. In the event a situation requires you or one of your Scouts to go to the hospital, it is
a good idea to have a photocopy of each troop member's insurance card for more
efficient processing and faster service.
14. Most accidents occur late in the day at camp. Many of them involve horseplay. Fatigue
and mild dehydration may impair a Scout’s performance and judgment. Rock throwing,
improper use of equipment, running through campsites, climbing trees, and
carelessness around fire frequently cause accidents. To avoid accidents, maintain
individual and unit discipline and practice safety in all activities.
15. For your benefit, it would be advisable to have no less than 2 copies of each camper's
and leader's health forms while at camp. One for your unit's file and one for the Health
Lodge file.
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Camp Program - More than just merit badges
Program at summer camp is more than merit badges. For an entire week, Scouts have the
opportunity to experience and enjoy the out-of-doors. Summer camp offers many ways to
keep the Scouts busy other than merit badge classes. Scouts should balance their merit
badge schedule with patrol and open activities, and also keep some daily free time. Scouts
may wish to participate in a troop or patrol activity, go to free swim, or simply relax while at
camp. It does take some planning to make sure Scouts have this balance during the week,
and to keep in mind the goal of getting them back to camp in the years to come. Also, bear
in mind that many badges may require time outside of the allotted time.
Here are a few suggestions of programs to enjoy for each year. Remember that summer
camp is not just a merit badge mill. Ordinarily, Scouts should select four or fewer merit
badges. Take into account that advanced merit badges require additional work before and
during camp.
 Year 1: Trailhead, Instructional Swim,
Free Swim, Nature, Mammal Study,
Leatherworking, Basketry, Swimming.
 Year 2: Canoeing, Archery, Camping, Rifle
Shooting, Soil and Water Conservation,
First Aid, Lifesaving, Rowing, Fishing.
 Year 3: Climbing, Motorboating, Shotgun
Shooting, Environmental Science, OA
Brotherhood, Geocaching, Orienteering,
Pioneering.
 Year 4:
BSA Lifeguard, Avondale
Outback.
 Year 5+:
Camp staff, Counselor in
Training (CIT)
It is easy to see how each camp and our various program areas have a natural
progression. For example, in the Aquatics area a first-year camper should plan to take
Swimming or instructional swim. His second year he looks forward to Lifesaving, Rifle
Shooting or Canoeing. During year number three he is ready for Motor Boating, Climbing or
Environmental Science. His fourth year promises the excitement and challenge of Avondale
Outback or BSA Lifeguard, and he may choose to return as a member of camp staff or
Counselor in Training in his fifth year.
Merit badges have suggested age levels. We rely on the Scoutmaster to help enforce this
plan while working with the Scouts to choose their schedule. Scouts that are generally too
young for a badge will be encouraged to take alternative classes. Please help us avoid this
situation by encouraging your Scouts to participate in age-appropriate programs.
Non merit badge program opportunities are available for every Scout in camp whether a firstyear or veteran camper. Special activities are available to experienced campers to use their
skills and keep them challenged. For beginning campers, emphasis is placed on activities to
assist them in completing early advancement requirements and practice basic camping skills.
Individual, Patrol and Troop Activities
 Open Aquatics – There will be open aquatics time between 4:00 and 5:30pm Monday
through Thursday.
 Archery - Scouts can visit the Newton Thomas Archery Range to score for their Merit
Badge or just practice their shooting during Free Time. Achievement awards are
presented for completing specific accomplishments during these free shooting periods.
Only 8 participants may shoot at any given time.
 Sporting events (Volleyball, Ultimate Frisbee, Tetherball)
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Troop Climbs – the tower will be open certain evening for free climbing (no rappelling)
Mile Swim – week-long practice builds to this endurance test conducted every Friday
morning
Fishing - Bring your own rod and reel or check one out at the Outdoor Skills area. Lake
Istrouma is well stocked and will provide hours of enjoyment and relaxation.
Trail Riding - Bicycle Trail Riding is available to scouts as a Troop Activity. Personal
bikes may be brought to camp at the owners own risk and will only be allowed on the
Bike Trails. It is suggested that participants bring their own safety equipment. A
limited number of bikes may be available to check out. Availability is on a first-come,
first-served basis. Helmet is required (riders must provide their own)
Hiking - Grab your buddy, Patrol, or Troop and start hiking one of the many trails at
Camp Avondale. Expand your curiosity and start your own adventure. See if you can
find out all of the secrets that Avondale holds. This opportunity extends to campers
and leaders alike.
Service Projects - There will be a list of Ranger approved service projects on the board
in the Leaders’ Lounge. If you or your unit are interested in helping out, please inform
the Camp Commissioner who will coordinate any tools necessary for the project. If
you’re a handyman or have some technical skill such as a carpenter, electrician,
plumber, or other skills, our camp is always in need of your assistance. We would
greatly appreciate any offer to help improve our camp. Please contact Ranger E.J.
Moore at (225) 933-1793. He will have a list of projects that need attention.
Vespers – A Scout is Reverent. The Reimer-Schneider Chapel, located on the shore of
Lake Istrouma is always available as a peaceful, serene and perfect environment for
Scouts and Scouters to connect
with and express their faith.
Additionally,
each
Monday
evening at 8:30pm the camp
staff will lead a campwide
Vespers service open to all
campers. All campers are invited
to attend and participate; please
join us.
Camp-wide Activities
 Flag Ceremonies - Respect for the flag is very important. Each troop is encouraged to
conduct their own flag ceremonies in their campsite and all troops should attend the
camp-wide ceremonies.
 Campfires - The Opening Campfire will be your perfect introduction to fun at camp
while also getting to know your fellow Scouts and Scouters in our beautiful camp
environment. Skits, songs, and antics are only the beginning of your fun-filled week.
On Friday evening we invite all campers, leaders, and family members to attend our
Closing Campfire celebrating our week of fun and life-long memories at Camp
Avondale. All troops are expected to attend the opening and closing campfires. These
are vital to the summer camp program experience.
 Fellowships – Leaders in camp are encouraged to organize social cracker-barrels during
the week for different groups: Order of the Arrow, Wood Badge, & Commissioners.
Consult your weekly schedule and plan to attend.
 Twilight Hike - The Twilight Hike is a two mile brisk hike conducted on Monday evening
after dinner each week of camp. This new addition to our Summer Camp program is a
unique experience that brings scouts into the wilderness just as the
sun is setting across the pines. Upon the completion of the Twilight
Hike, participants will be given a special patch in recognition of the
evening’s accomplishment.
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Branding - Scouts and Scouters can have just about anything
branded at the Trading post with the ‘CA’ brand Wednesday and
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Friday nights during each week of camp. Mugs, hats, and other brandable items can
be purchased from the Trading Post.
Karaoke Night - One night during camp, scouts will be able to sing along to some of
their favorite songs outside of the Trading Post. Yell, scream, and sing until your
heart’s content while enjoying the spirit of scouting with your fellow Scouts and
enthusiastic staff.
Avondale’s Got Talent - During each week of camp, campers are invited to participate
in our annual talent show competition. Talents can include singing, acting, comedy,
feats of athleticism, or any other talent Scouts would like to perform.
Friday Events
 Dessert Wars - Pull out your cookbook, grab that Dutch Oven, and bake up your
favorite treat for the ultimate baking contest ever. You can participate as an individual
or team-up to create the most delicious dessert imaginable. Submissions are due by
Noon Friday at the Dining Hall. The winner will be announced at the closing campfire
Friday night. Winners each week will be asked to send in their recipes to be added to
our Avondale Cookbook.
 Family Night - Parents are invited to attend dinner and an evening with their Scouts
on Friday. Gates open at 4:30 p.m. Parents are encouraged to tour the camp with their
Scout(s), join us for a terrific dinner, and enjoy our fun filled closing campfire. The
weekly photo presentation showcasing photos/videos taken by staff members, leaders,
and Scouts during each week of camp will take place immediately following the closing
campfire at the Trading Post. Family and guest meal tickets can be purchased at a cost
of $6.00 each at the Trading Post or ticket station located at the Dining Hall prior to
Dinner.
Programs and Activities for Scouts of all ages!
AVONDALE SPIRIT AWARD
Lead your unit in a swim or hike and enjoy the spirit of their company. Challenge your
neighboring unit to a Volleyball Tournament and display your unit flags at your campsites and
at flag ceremonies. These are just a few examples of how to show your Scout Spirit at
Avondale.
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Create a Unit flag
Wear field uniforms to all evening meals
Attend all Flag ceremonies
Attend all evening Flag ceremonies with either your Unit or Patrol flag
Provide a song, run-on, or cheer at the Friday Night Campfire
Have a Senior Patrol Leader (or equivalent) attend all SPL meetings
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At least one adult earns the Scoutmaster Merit Badge
Unit performs a conservation or service project (required)
50% of Scouts earn at least one merit badge
Serve as honor guard or deliver a patriotic thought at a Flag ceremony
At least 50% of unit attend Chapel services
Clean the visitor’s latrine per the Commissioner’s schedule
Participate in the Commissioner’s Campfire
Each Adult Leaders’ Meeting is attended by at least one leader
Sign-up for 2016 Summer Camp at Avondale
FOR FIRST YEAR SCOUTS - The Trailhead Program
The Trailhead program is designed to give the first-year camper a great Scouting experience.
This well-rounded program will provide a firm foundation for his Scouting activities. Scouts
wanting to take the Trailhead program will have two opportunities:
Monday through Thursday, morning or afternoon.
The name of the game in Trailhead is FUN, but with a purpose. Each participant will get a real
“hands on” program, in order to introduce and enhance his basic Scouting skills. Activities
are built around the Tenderfoot, Second Class and First Class rank requirements.
The Trailhead program is optional and your first-year campers do not have to participate, and
may will not be beneficial for those first-year campers who have completed a majority of the
requirements for Tenderfoot, Second Class, and First Class ranks. Please note that the
Trailhead staff will not sign off Scout Handbooks. We respect and reserve that right and the
responsibility to the Scout’s home unit. The Program Guide will contain a Trailhead schedule
describing each day’s activities. Unit leaders should plan time each evening to allow Trailhead
Scouts to “show off” what they learned that day.
If you have Scouts participating in this program, we ask that one leader from your troop
attend each day with your Scouts.
OLDER SCOUT ACTIVITIES
BSA Lifeguard
The BSA Lifeguard program is designed to teach older Scouts,
especially those interested in serving on camp staff, a wide variety of
aquatics skills. Upon completion of the program (which requires
Professional Rescuer CPR certification which must be completed outside
of camp) Scouts will be certified as Lifeguards and are excellent
resources for unit swimming activities.
Avondale Outback
We are currently developing a 3-day outpost program for older Scouts
(tentatively called Avondale Outback) where they will relocate to another part of the
reservation and enjoy advanced opportunities such as action archery, COPE, black powder
rifles, stand-up paddle boards and primitive camp skills. Guided by senior camp staff, Scouts
in the Avondale Outback program base their activities at Tigator and prepare all their own
meals. The Avondale Outback Program will be offered as a Wednesday-Friday program each
week that camp is in session at Avondale. Availability is based upon demand. There are a
limited number of participant slots available. The Avondale Outback program is designed for
those Scouts who are at least 13 years of age or older and in their third year of summer
camping. Participants must be in good physical condition, looking for fun, adventure, and
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special challenges away from the normal summer camp area at Avondale Scout Reservation.
Look for details on these and other additions when Part B of the guide is released. The goal
of this program is to offer the older Scouts an alternative to traditional summer camp while
giving him the opportunity to learn and practice group dynamics, leadership, self-reliance and
personal achievement. Merit badges or specific awards will not be offered but some activities
will fulfill certain merit badge requirements. The staff will serve as advisors rather than
directors; the degree of enjoyment and enrichment gained by the Scouts depends on their
own attitudes and desires.
Merit Badges
Certain merit badges offered at Camp Avondale are designed and reserved for older Scouts.
These classes may require a level of physical and/or mental maturity not normally found in
first (or second) year campers. Examples of these badges include: Climbing, Motorboating,
Kayaking or Shotgun Shooting, and Eagle required merit badges such as Communication,
Citizenship in the World, Environmental Science and Lifesaving.
Order of the Arrow
The Order of the Arrow is Scouting’s National Honor Society. Members are elected by their
units based on their daily adherence to the Scout Oath and Law.
Youth Membership Qualifications (under 21): Currently registered as a member of the Boy
Scouts of America, have obtained the rank of First Class or above, have camped out at least
15 days and nights in the last two years (no more than six-days may be from a long-term
camp), and be recommended by the Scoutmaster.
For further information about the Order of the Arrow, and eligibility
for election, contact your local chapter chief. Your chapter chief
should contact you to schedule a Unit Election prior to camp. Units
unable to complete an election prior to camp will have the
opportunity to complete one early in the week at camp. Units
should also complete an Adult Nomination prior to camp. Please
maintain a copy for your records, and bring that copy to camp.
Brotherhood at Camp: Arrowmen who attend summer camp will
be given the opportunity to seal their OA membership as
Brotherhood members while they are at camp. This program is
open to all Arrowmen who have served 10 months as Ordeal
members. Scouts and Scouters may register for this program as
you would for a merit badge class. There may be a separate cost for this class, as determined
by the Lodge Executive Committee. The prospective candidate must be sure to follow the
guidelines outlined in the OA Handbook. These include memorize the signs of the Ordeal
Membership, advance in your understanding of the Ordeal, develop your unit plan for service
in the lodge, and write a letter to the Lodge. The Brotherhood candidate needs to bring his
letter to camp with him. Regalia is not required for Brotherhood members, but is strongly
encouraged.
ADULT ACTIVITIES
Daily Leader Meeting
Camp Management will hold a daily meeting with adult leaders to address daily camp activities,
programs, and questions. This meeting will be held in the Leaders’ Lounge at the Dining Hall at
8:45 a.m. every morning.
Leaders Flintstone Golf Tournament
An annual tradition at the end of Summer Camp for many leaders has been the Flintstone
Golf Tournament. Leaders will construct a wooden club made from sticks and limbs lashed
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together with rope and their own golf ball. This event has been made popular by leaders every
year and makes for a great way to end a Summer Camp experience.
Scoutmaster’s Merit Badge
The patch says Scoutmaster, but all camp leaders, Packs and Troops, are encouraged to
participate. Beyond the recognition and patch received upon completion, this activity provides
every leader with better information about Camp Avondale and allows leaders to get to know
the camp staff and program. Forms will be distributed at the Monday Leaders Meeting.
Staff vs. Leader Volleyball Tournament
For years this friendly competition has been enjoyed by participants and loved by all
spectators. Who will win this year? Best 2 out of 3 matches set for Thursday night each week
of camp.
Leader Appreciation Breakfast
All camp leaders will be treated to the Camp Avondale Leaders Appreciation Breakfast. The
Road Kill Café will individually prepare each meal while you relax and enjoy your morning
coffee.
Photo Contest
Each year, thousands of pictures are collected to promote Avondale Scout Reservation and
scout units. To continue to build this collection of memories, we have decided to continue this
yearly contest. As Leaders visit their scouts around camp we encourage them to take digital
photos of their experiences. On Friday morning, we ask that any photos taken are brought to
the morning Leaders Meeting. The photos will be sorted through and the best picture overall
will be featured in the Weekly Slide Show at the Trading Post after the Closing Campfire. The
winners will compete via an online contest against each other after Summer Camp has ended
in the hopes of winning the Grand Prize and the title of “2015 Photo Champion”.
Training
Camp Staff will offer Adult Leader Training throughout each week of camp. Course availability
will depend on the number of participants. Registration for all trainings will be provided at
the daily Leaders Meeting. Training available will include:
 Scoutmaster Specific
 Safe Swim Defense / Safety Afloat
Other
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training opportunities may include:
CPR & First Aid
Leave No Trace
Climb on Safely
Outdoor Leader Skills
Youth Protection
Others (if requested)
There also may be leaders in units with experience
and expertise in the merit badges we offer at camp.
We welcome any help leaders can offer to the Staff
and program. Inform the Program Director if you
have a unique talent and would like to teach it to
others.
Volunteer Camp Commissioner Corps
Each week during the summer season a corps of volunteer camp commissioners will assist
the staff in seeing to it that troops have a successful camp experience. During each session
of camp there is a need for as many as three volunteer camp commissioners. Commissioners
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may choose to camp overnight with their home unit (or the provisional troop), or stay in the
Commissioner Cabin located in Bobwhite campsite. Volunteer Commissioners should plan to
arrive by or before noon on Sundays, and usually depart by 10am on Saturdays. The
Commissioner Corps will work hand-in-hand with the Camp Commissioner by visiting their
troops' sites on a daily basis, and providing a variety of other unit-service and programsupport functions. Some might assist with instructing Scoutmaster Specific Training, Outdoor
Leader Skills or other training classes. Others might conduct campsite inspection visits;
provide instruction assistance to our Program staff; support the outpost program; or offer
evening merit badge instruction. Camp commissioners must be experienced, registered
Scouters with the ability to physically endure a week of walking at camp.
Camp
Commissioner Volunteer Corps members will attend camp at no charge. These
positions are limited and will be filled by application on a first-come first served basis.
Individuals selected for this program will be expected to attend a Commissioner Corps
orientation to be held in April or May.
General BSA & Camp Policies
Membership
The Boy Scouts of America requires that all campers participating in the summer camp
program be registered members. Make sure all your campers are currently registered. Rosters
should be submitted to the Scout office with your final payment. You should also have a
roster to present at check-in; not having rosters ready will delay the check-in process.
Insurance Coverage
All registered BSA members are covered by Boy Scouts of America accident insurance. This
insurance policy is secondary coverage and will be filed after any other policy has been filed
and paid. If there is no other policy, then the Boy Scouts of America Accident Insurance will
be the primary insurance. Out-of-Council units should contact their Council Service Center
and obtain proof of current medical insurance and claim forms.
Swim Qualifications
All Scouts and leaders participating in aquatic activities will be placed in one of three ability
groups: learner, beginner, and swimmer. Certain classes are only available to Scouts who
have passed the swim test. The swim test can either be administered by the aquatics staff
on check-in day or at the unit level prior to camp following the guidelines in our Swim
Classification Procedure. Any increase in status (learner to beginner, beginner to swimmer)
after this date would require a reclassification test by the Camp Aquatics staff during
instructional swim periods (or other times as arranged by the Aquatics staff).
Patrol Method
We use the Patrol Method. This means that it is the responsibility of the troop’s Senior Patrol
Leader to organize and run the troop. It is his job to get the campsite ready for inspection
each day and to post the duty roster and unit fireguard chart.
Travel
Transportation to and from camp shall be by approved means only. All campers and adults
are required to use seat belts. NO ONE may ride in the back of a truck or pickup. Observe
insurance and safety precautions as stated in the Guide to Safe Scouting.
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Pressurized Fuels
National BSA policy permits the use of liquid fuel only under the direct supervision of a
knowledgeable adult leader. Gasoline and other flammable substances are to be stored in the
approved fuel storage area in camp. Consult the Camp Director upon arrival at camp for
specific instructions.
Leaving Campsite
After 10:30 P.M. each evening, Scouts should not leave their campsite without a buddy and
adult leadership. This includes use of the shower facilities.
Leaving Camp
Leaving camp during your stay for any reason requires signing-out at the health lodge (and
signing back in upon return to camp). Campers may not leave camp unless under the direct
supervision of unit leaders. Camp will only release a Scout when signed-out at the health
lodge by the unit leader.
Family Night
Family night will begin at 4:30 p.m. on Friday evening of each week of camp. Families are
encouraged to attend activities, the Family Campfire, and enjoy root beer floats at the Trading
Post following the Family Campfire. Families may eat in the Dining Hall for $6.00 per person.
A table located outside of the Dining Hall will be set-up for meal ticket purchase prior to flag
lowering. Each family or visitor should notify the Scout Leader as to how many members will
be eating at the dining facility.
Golf Carts and Other Vehicles
Golf carts, ATV’s, and other vehicles will be in operation during all weeks of Summer Camp.
Vehicles are used to quickly and efficiently transport camp staff for the purpose of program,
medical, food, ice, and materials to sites throughout camp. These vehicles operate under
strict safety practices. Anyone needing to bring a golf cart for medical purposes must contact
the Camp Director and Program Director for approval at least two weeks prior to arrival at
camp.
Identification Bracelets
All persons on camp will be identified by a bracelet. Visitors will receive a bracelet at the
Health Lodge upon check in. Any camper or visitor not wearing a bracelet will be directed to
the Health Lodge for check-in.
Fire
If you see or suspect a fire, notify the camp leadership immediately. Send for help and do
not put yourself in a dangerous situation!
Lost Person
If a member of your unit is missing, first check their tent and surrounding campsite, buildings,
or latrines near the campsite. Then check their last known program area or location. If the
person cannot be found promptly, immediately notify the camp leadership while continuing
to search.
Safety Around Animals and Plants
Summer Camp is an outdoor experience, and as such, we are visitors to the camp’s natural
area. As Scouts, we must remember to live up to the Outdoor Code and be “considerate in
the outdoors.” Throwing rocks at or attempting to catch animals such as rabbits, snakes,
armadillos, skunks, etc., is not only dangerous to the animal, but to campers as well.
Hazardous plants will seldom cause concern for most activities, though you will want to be
able to recognize irritants such as poison ivy, poison oak, poison sumac. Do not eat anything
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wild. Enjoy wild plants by taking photos of them and leaving them for others to enjoy. Please
report any incidents with animals to the camp staff immediately.
Alcoholic Beverages
The possession or use of alcoholic beverages is prohibited in camp. Those unwilling to abide
by this policy will leave camp immediately. Leaders, please inform parents of this so they are
not embarrassed on visitors’ night.
Illegal Drugs
The possession or use of illegal drugs is prohibited. Offenders will leave camp immediately.
Tobacco
Please refrain from using tobacco in camp. Remember the 11th point of the Scout law. No
Smoking on the trails or in any tent. No one under the age of 18 years old will be permitted
to use tobacco products in camp. Smoking is prohibited in all buildings. Leaders set the
example.
Firearms and Archery Equipment
Firearms and archery equipment are prohibited in camp anywhere except the shooting sports
area. Personal firearms and archery equipment are not allowed at camp. This is a BSA
national policy. Ammunition may not be brought to camp. Ammunition for the shooting sports
area is issued at the range.
Prohibited at camp
The following list includes other items prohibited at camp: pets, fireworks, alcoholic
beverages, narcotics, motorcycles, tobacco, un-Scoutlike literature, firearms, and
ammunition. This list is not comprehensive. Please reference the Guide to Safe Scouting for
other prohibited items.
Health Examinations
Every Scout and adult must have a Personal Health and Medical Record, completed and signed
by an examining physician. All participants must use the office BSA form. Pay particular
attention to the following:
 The date of the last tetanus shot
 Any current ailments and medication
 Allergies
 PARENTS MUST HAVE SIGNED THE FORM WITHIN 12 MONTHS OF THE END OF YOUR
CAMP SESSION.
Medications must be reviewed by the Health Lodge Officer and kept by the unit leader. The
unit leader must bring a lockable storage box to keep medications in the campsite. Any
medications requiring refrigeration will be kept in the Health Lodge.
Medical examinations are not provided at Avondale Scout Reservation. If a Scout does not
bring his medical examination form, or if his medical examination form does not have a
current parent signature, the Scout will not be permitted to remain at camp. There are no
exceptions to this policy. Leaders are encouraged to develop some type of “fail safe”
mechanism to ensure that no Scout arrives at camp without a current parent permission
signature on his form.
Trips to the hospital or doctor
It is the responsibility of the unit leadership to provide transportation for members of their
units requiring non-emergency attention from a doctor or hospital. One adult leader from the
unit will accompany the unit member requiring services. He must obtain the health form from
the health lodge before leaving. The Camp Director will notify parent or guardian immediately
21
of any serious illness or injury. If parents will not be at home while you are at camp, have
them advise you (unit leader) how they can be contacted.
Trading Post
The Avondale Scout Reservation trading post is stocked with needed merit badge items,
souvenirs, candy, T-shirts, patches, and much more. No food or drink will be sold if trash
becomes a problem in camp, so keep your litter in its proper place. The trading post hours
will be posted at the trading post.
Visitors
Visitors’ day will be Friday from 4:30 P.M. until after the campfire. Parents should expect to
be traveling home from camp by 10:00 P.M. Visitors are welcome to visit campsites, program
areas, and flag ceremonies. Visitors are welcome during the week anytime, but, other than
family night, MUST check-in and out of camp at the health lodge.
Visitors Meals
Meals for visitors are available at $6.00 per person, per meal payable at the trading post.
Please alert the dining hall director as far in advance as possible of any additional meal needs.
Uniforms
Scouting is a uniformed organization. The official uniform is
required for all participants, both youth and adult. Complete
field uniforms are to be worn for evening flag ceremonies,
vespers, and campfires. Activity uniforms are appropriate
for the remainder of the day. Activity uniforms are Scout
pants or shorts, socks and Scout related t-shirts. The staff will set the example.
Lost and Found
Lost and Found items may be turned into the trading post. Leaders and parents should
encourage Scouts to mark their personal belongings with name and troop number. Camp
management and staff are not responsible for lost items but will make every effort to store
these items during the summer. Items may not be held beyond the end of the summer camp
season.
Other
 Closed toed shoes must be worn in camp at all times. Flip-flops are only allowed in
the showers. Crocs and gator-type shoes are not recommended due to their
lightweight construction.
 No pets are permitted on camp. The exceptions are seeing-eye dogs or service
animals.
 Throwing rocks, sticks, etc. is strictly prohibited.
 Vehicles are not permitted in camping areas. Only approved vehicles will be allowed
to drive into camp after the initial unloading Sunday afternoon. All other vehicles are
expected to be kept in the parking lot at all times. This policy will be strictly
enforced.
 The Buddy System is to be followed at all times.
Damage to Camp Equipment & Facilities
All campsites and camp-owned equipment will be inspected before checking in and out of
Camp. Any damages that occur will be assessed by the Camp Ranger and must be paid for
by the troop prior to leaving camp. Damages may include lost or damaged equipment,
defacing tents or facilities or damage to the natural environment. Please note and report any
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damage you detect on your check-in when you and your troop counselor inventory your
campsite Sunday evening.
The charges are as follows:
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Tents & Dining Flies: Rips & tears per inch $2.00
Writing on canvas: Each panel $17.50
Destroying waterproofing (Cost to be determined on an individual basis)
Note: Use of aerosol spray cans in a tent will destroy waterproofing)
Tent Replacement $400.00
Fly Replacement $240.00
Tent platforms, picnic & cook tables: New board replacement Cost determined by
individual case (minimum $7.50)
Ridge poles $10.00
Upright poles $7.50
Permanent Structures: Damage will be assessed on an individual basis.
Environmental Damage: Damage to live trees $20.00
Improper disposal of trash and litter $10.00
Smoke Alarms $25.00
Fire Extinguishers $40.00
Youth Protection
The Boy Scouts of America has adopted the following (and other) policies to provide additional
security for youth in the program. In addition, they serve to protect and inform adult leaders
and parents who may be new to Scouting or have never attended a Summer Camp activity.
All leaders in camp are expected to have completed Youth Protection Training prior to arrival
at camp.
Two-deep leadership
Two registered adult leaders or one registered adult leader and a parent of a participant, one
of whom must be 21 years of age or older, are required on all trips and outings. The Chartered
Organization is responsible for ensuring that sufficient leadership is provided for all activities.
No One-On-One Contact
One-on-one contact between adults and youth members is not permitted. In situations that
require a personal conference, such as a Scoutmaster conference, the meeting is to be
conducted in view of other adults and youth. Youth Protection is required for all leaders and
parents.
Respect of Privacy
Adult leaders must respect the privacy of youth members in situations such as changing into
swimming suits or taking showers at camp and intrude only to the extent that health and
safety requires. They must also protect their own safety in similar situations. Hazing in any
form is not permitted.
Separate Accommodations
National policy prevents youths (ages 6-17) and adults (ages 18 and older) from showering
or sleeping together. When camping, no youth is permitted to sleep in the tent of an adult
other than his own parent. Camp Avondale has individual showers and latrine facilities used
by youth and adults.
Proper Preparation for High-Endurance Activities
Activities with elements of risk should not be undertaken without proper preparation,
supervision, and safety measures.
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Boy Scouts of America Tobacco-Free Policy
It is BSA policy to provide a tobacco-free environment for all Scouting participants. Therefore,
tobacco use is not allowed at Avondale Scout Reservation in the presence of youth or in
buildings. You may smoke only in the designated smoking areas.
All BSA Youth Protection policies are to be followed during camp. Youth Protection Training
is available online and through your District Training Committee. Any actions or suspect
behavior is to be reported immediately to the Camp Director. It is the policy of the
Boy Scouts of America that any suspected abuse of any kind be reported to the
appropriate authorities.
Emergency Procedures at Avondale Scout Reservation
The Camp Director or his designee may sound an emergency signal at any time due to a lost
scout, fire in camp, severe weather, or other emergency. Units will receive instructions about
emergency procedures on Sunday at flag lowering. If you hear an alert you are to report to
the designated area as quickly as possible. In the event of a camp-wide emergency the entire
camp will assemble by unit at the area designated by the Camp Director. We will ask the
Senior patrol Leader and adult leaders to account for all campers on your roster. The process
will go much quicker if you have a copy of your unit roster. Adults should carry a unit roster
with them at all times while in camp. If it becomes necessary to evacuate camp, we will rely
on your unit’s drivers for transportation. Unit leaders may not be able to return to their
campsite; therefore, drivers should carry their car keys at all times while at camp.
For Parents regarding homesickness
It is not unusual for Scouts to develop homesickness during a week of camp. Research and
experience has shown several ways to help boys make the most of their week away from
home.
 Leave cell phones at home, or at least leave them with the Scoutmaster ‘for emergency
use only’. Scouts need to be able to participate in all the fun that camp has to offer
and develop self-confidence away from home. The cell phone offers a ‘lifeline’ to home,
friends, etc. that diminishes that opportunity.
 Encourage your son to try new things and get involved prior to camp and in mail/email
messages during the week. Tell him how much fun you know he will have at camp
and how proud you are of him. Avoid comments like “I don’t know what I’ll do without
you”, “the dog has whined at your door all week”….
 Thank you for entrusting your Scout to the Avondale team. It will be our mission to
return him safe and sound, a week older, a little wiser and more self-confident.
 Don’t make pick-up deals. If a Scout is told that he will be picked up if he becomes
homesick, several things have occurred: 1) the idea has been planted that he might
become homesick 2) he has been subliminally told that he can’t handle the separation
and 3) he has been given an easy out rather than an opportunity for personal growth.
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Thank you for entrusting your Scouts to the
Avondale team. It will be our mission to return
them to you safe and sound, a week older, a little
wiser and more self-confident, and anxious to
come back next summer!
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Appendix
A.
B.
C.
D.
E.
F.
G.
H.
Camp Reservation Form
Troop Roster Form
Map to Camp
Map of Camp
Volunteer Commissioner Application
Camp Staff Application
Campership Application
Unit Swim Classification Record Form
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Questions? – Contact David Harris at (225) 349-9901 or [email protected]
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28
Summer Camp 2015 – Unit Roster
Prepare a duplicate roster to submit upon unit arrival at camp.
Troop Number: ______ Council: _____________________ District: ____________________
Week of Camp:
□ Week 1 June 7-13 □ Week 2 June 14-20 □ Week 3 June 21-27
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Directions to Camp Avondale
30
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Volunteer Camp Commissioner Application
A volunteer camp commissioner serves as a liaison between the camp leadership and units
within a campsite. Each week as many as three commissioners are needed and will assist
in different areas around Camp Avondale. Camp Commissioner’s duties could include:
 Making sure unit supply needs are met
 Assisting with leader training
 Conducting campsite inspection visits
 Providing instruction assistance to our program staff
 Supporting the outpost program
 Offering evening merit badge instruction
The Camp Commissioner Program is a great way to interact with Scouts and Units and help
make their camping experience the best it can be. This is a volunteer position that will be
recognized each week of camp at the closing campfire. If you are interested in serving as
a Commissioner or would like some more information on the program, please fill in this
form and mail to:
Istrouma Area Council, BSA
Summer Camp Director
9644 Brookline Avenue
Baton Rouge, LA 70809
Camp Commissioner Contact Information
Name: ___________________________ DOB: ___/___/______ Gender: _____
Address: _________________________________________________________
City: __________________________ State: ____________ Zip: ____________
Home Phone: _____________________ Mobile Phone: ___________________
Email: ___________________________________________________________
Registered Scouter: ___Yes ___ No If Yes: Unit #: ______ Council: _______
Scouting Position: _________________________________________________
Week(s) Available: ________________________________________________
Weeks of Summer Camp
Week 1
June 7 - 13, 2015
Week 2
June 14 - 20, 2015
Week 3
June 21 - 27, 2015
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SUMMER CAMP 2015
Staff Week: July 31 – June 6 | Week 1: June 7 – 13 | Week 2: June 14 – 20 | Week 3: June 21 – 27
Some positions will be available for Camp Character and Venturing/Exploring camp June 29 – July 9.
Please check if also available those dates.
Please Print or Type
Name: __________________________________________________________________
Last
First
Present Address: __________________________________________________________
Street
Middle
City/State/Zip
________________________________________________________________________
Driver’s License Number
Date of Birth
Phone: _________________________________________________________________
Home
Cell
Age
E-Mail Address
________________________________________________________________________
Emergency Contact/Relationship/Phone
Reference: Give names and phone numbers of three people (not relatives) that have knowledge of your
character, experience, and ability.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Scouting Experience:
Currently Registered As: Scout / Venturer / Leader / Other
Unit # _____ Council ___________________
Number of years: Cub Scout ______ Boy Scout______ Venturer______ Other______
Adult Leader _______ Den Chief_______ BSA Rank_______ Palms
B
G
S
Order of the Arrow: Ordeal _________ Brotherhood _________ Vigil _________
Lodge ______________________ Office(s) Held _______________________________
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Have you ever served on a camp staff? Y / N How many years? _____
List Camp Names/Years/Positions – Use extra paper if necessary
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Camp School Certifications held: (expiration)________________________________________________
Have you ever been convicted of a felony? (You may answer no if your conviction has been ordered sealed,
expunged, or eradicated). Yes _______ No _______
Education: (Name of institution and years attended)
High School __________________________________________________________________________
College ______________________________________________________________________________
Scholastic Honors _____________________________________________________________________
Sports ____________________________________ Clubs _____________________________________
Hobbies – Special Interest _______________________________________________________________
Experience Checklist: Use this section to give us a better understanding of your interest and experience using the following rating
scale:
(1) Have experience as participant or have Merit Badge;
taught and have extensive experience and knowledge
Aquatics
Canoeing MB
Lifesaving MB
Motor Boating MB
Rowing MB
Small Boat Sailing MB
Swimming MB
Kayaking
BSA Lifeguard
COPE/Climbing
Climbing MB
Climbing Instructor
COPE
Living History/Handicraft
Basketry MB
Indian Lore MB
Leatherwork MB
Woodcarving MB
Archeology MB
Science and Technology
Aviation MB
Radio MB
Composite Materials MB
Space Exploration MB
Chemistry MB
Veterinary Medicine
Geocaching
Food Service
Cook
Dining Hall Staff
(2) Have significant training and knowledge/experience;
Liberal Arts
Art MB
Music MB
Photography MB
Theater MB
Movie Making (Cinematography) MB
Ecology Conservation
Environmental Science MB
Fish & Wildlife Management MB
Soil & Water Conservation MB
Nature MB
Forestry MB
Weather MB
Astronomy MB
Geology MB
Bird Study MB
Insect Study MB
Oceanography MB
Shooting Sports
Archery MB
Rifle Shooting MB
Shotgun Shooting MB
Other
CPR Certification-Exp
Basic First Aid-Exp
Advanced First Aid-Exp
First Responder-Exp
Paramedic-Exp
AED Training-Exp
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(3) Have
Scout Craft/Outdoor Skills
Camping MB
Cooking MB
Orienteering MB
Hiking MB
Pioneering MB
Wilderness Survival MB
Backpacking MB
Fishing MB
Health and Safety
First Aid MB
Emergency Preparedness MB
Personal Fitness MB
Crime Prevention MB
Fingerprinting MB
Fire Safety MB
High Adventure-Other
Golf MB
Mountain Biking
Horsemanship
Jamboree
Philmont
Sea Base
Northern Tier
Campfire Program
Skits
Singing/Song Leading
I play an instrument ________________
Positions Available:
Please number your top four choices in order from 1-4. Your selection does not insure placement.
(*) = National Camp School training available or required
Position
Camp Director (*)
Program Director (*)
Business Manager (*)
Commissioner (*)
Chaplain (*)
COPE Director (*)
COPE Instructor
Climbing Director (*)
Lead Climbing Instructor
Climbing Instructor
Camp Crafts Director
Camp Crafts Instructor
Ecology Director (*)
Ecology Instructor
Science / Tech Director
Science / Tech Instructor
Health / Safety Director
Health / Safety Instructor
Quartermaster
Cub Program Director (*)
Cub Scout Instructor
Minimum Age
Requirement
25
21
21
18
18
21
18
21
18
16
16
15
18
15
16
15
21
15
18
21
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Position
Aquatics Director (*)
Swimming Instructor
Motor Boating Instructor
Lifesaving Instructor
Rowing Instructor
Canoeing Instructor
Outdoor Skills Director (*)
Outdoor Skills Instructor
Trail Head Director (*)
Trail Head Instructor
Dining Hall Manager
Cook
Dining Hall Staff
Trading Post Manager
Trading Post Clerk
Archery Director
Archery Instructor
Shooting Sports Director (*)
Rifle & Shotgun Instructor
Adult Volunteer
Counselor-In-Training
Minimum Age
Requirement
21
16
16
16
16
16
18
16
18
15
18
18
16
18
15
18
16
21
16
18
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Housing: You will be expected to reside in housing provided by Camp Avondale as part of your employment.
Staff housing for staff is a wall tent with two floor boards, and electricity is available. One person will be
assigned per tent. Counselor’s-In-Training may be assigned two persons per tent. Family housing is not
provided. Management reserves the right to enter your quarters for inspection at its discretion.
Request for Employment:
I hereby make application for employment, and in accordance with the principles of the organization, subscribe
to the Scout Oath or Promise, Law, and Declaration of Religious Principle. I agree to be loyal to and cooperate
fully with all the BSA policies, program, and management including those described in this application. I further
agree to submit a completed Health and Medical Record upon my arrival, if selected. I understand that a
personal interview may be required before employment will be granted.
I understand that all camp staff members must be registered members of the BSA and will submit an application
if I am not otherwise registered. I also understand that I will be expected to wear the full BSA field uniform
during the course of my employment and that with the exception of the staff t-shirt, I must provide my own
uniform(s) at my own expense. I authorize investigation of all statements contained in this application for
employment as may be necessary in arriving at an employment decision, including but not limited to any
investigation of statements made regarding any previous criminal record. I authorize all my previous employers,
schools, and all other references to furnish the information requested.
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In an effort to give 15-year-old Scouts an opportunity for Summer Camp employment and become a member
of our 2015 Summer Camp Staff, the Istrouma Area council will accept and consider their applications for staff.
The Council must comply with strict Louisiana Department of Child Labor requirements, which regulate the
number of hours that can be worked daily and weekly. The State may monitor and conduct an on-site
inspection during summer camp. Fifteen-year-old applicants must meet all of the above requirements and agree
to the strict labor regulations. They will include working less than eight hours per day between the hours of
7:00 am to 9:00 pm and no more than 40 hours in a six day period.
I understand photos, video footage, or voice recordings may be captured or taken of me while at Avondale
Scout Reservation Summer Camp. Therefore I consent to the use of my photo or artistic likeness and or voice
or footage of me while at camp for promotional materials, movie making, media coverage, press releases or
other similar projects as approved by the Istrouma Area Council, and the BSA.
I understand that summer camp staff members are expected to report to camp by 6:30pm on Friday May 29th
(Wednesday May 27th for management staff (Area Directors and above) for staff development and that I will
be compensated for that time.
SUMMER CAMP 2015
Staff Development: May 29 – June 6 | Week 1: June 7 – 13 | Week 2: June 14 – 20 | Week 3: June 21 – 27
Availability: I am available for the full session ___
I am unavailable from _________ to __________.
DATE
T-Shirt Size: S_____ M_____ L_____ XL _____ 2X_____ 3X_____
____________________________________
Signature of Applicant
____________________________________
Signature of Parent (if applicant is under 18)
____________________________________
Signature/Recommendation of Unit Leader
Date________________
Date________________
Date________________
Please Return Application Promptly To:
Attention: Camp Staff Application
Istrouma Area Council, BSA
9644 Brookline Avenue
Baton Rouge, LA 70809
36
DATE
Istrouma Area Council - Campership Application and Agreement
The Istrouma Area Council (IAC) campership program is open to all eligible IAC scouts. The
program is intended to help ensure as possible that eligible, disadvantaged and deserving
Scouts living within the IAC may have an opportunity for a long-term resident camp
experience. Financial assistance may be available to scouts participating in local IAC camping
programs. Potential camperships are limited to available donations to the program and are
awarded based on need and demonstrated self reliance and effort by the scout/family to help
earn their own way.
A campership may cover up to one half (early payment) of the scout’s camp fee, as family
and/or unit help is expected. If you need assistance, submit this application. The completed
Campership Application and Agreement is due in the IAC Boy Scout Office by the
early bird payment deadline of the program for which you are applying. The
application will be reviewed and the applicant will be notified of the outcome of the
review. If approved, a confirmation letter will be mailed to the parent/guardian and unit
leader. Information provided on this request will remain confidential.
Priority will be given to scouts who have never been awarded a campership or who have
previously been awarded only one campership. After being awarded a second campership,
future campership applications will be reviewed on a case by case basis by the Campership
Review Committee as funds are limited. Scouts should participate in unit fundraisers to earn
money to be held in their scout accounts for camp fees. Contact your scout’s unit leader to
learn about fundraising opportunities (e.g., Council Popcorn Sale) that unit may
offer.
Camperships are NOT TRANSFERABLE. Any campership award will be credited to the unit’s
total camp fee to be used only for the scout for whom the application was made and approved.
If that scout does not attend camp, the campership is void and the credit will be removed
from unit’s total camp fee.
The following requirements must be met and the related procedures must be followed for a
scout’s campership application to be considered:
1) The scout must be a registered member of the Boy Scouts of America in an IAC unit
and reside within the boundaries of the IAC.
2) The scout must be active in his scouting unit and remain active in his unit through the
term of the camp for which the application is being made.
3) Information supporting the need for a campership must be provided by the scout’s
parent or guardian in Part A of this campership application. There must be a
demonstrated need for assistance. Reasons why the total camp fee cannot be afforded
must be specific and stated on the application. Additionally, the Signature of
Acceptance page must be signed by the authorized parent(s) / guardian(s).
4) The scout or family must be able to pay all other camp fees and expenses not covered
by the campership. The assistance that may be granted under this campership request
is only for a portion of the Council Camp fee. All other costs, including the remaining
balance of the camp fee, merit badge fees (if applicable), the cost of the scout’s
personal equipment, uniforms, spending money, or any other expenses are the
responsibility of the scout’s family.
5) The scout’s unit leader (home troop Scoutmaster, Committee Chair, Cubmaster, or
Den Leader) must complete the Part B portion of this application including the Unit
Leader’s Assessment to the IAC Campership Selection Committee. That leader must
37
assess and state their knowledge of the need for financial assistance and reasons why,
based on their knowledge of the scout and his scouting record, that they believe that
the scout is worthy of campership funding. The completed Part B portion of the
Campership Application and Agreement must be submitted in a separate, sealed
envelope addressed to the IAC Campership Selection Committee and delivered to the
Scout Office in Baton Rouge. The words “Unit Leader’s Statement- To the Attention of
the Istrouma Area Council Campership Selection Committee Only” should be written
across the face of the envelope. Additional information may be included on separate
pages and included in the envelope. No consideration will be given to the scout’s
campership application until the completed and signed Part B is received by the
campership selection committee. If the unit leader is related to the scout, Part B must
be completed by the unit charter representative, unit assistant, or some other leader
familiar with the scout’s needs and scouting record. None of these individuals may be
related to the scout applying for the campership.
6) Information concerning the unit leader’s knowledge of the scout such as the scout’s
camp experience and scouting history will be used as supporting information in
consideration of the campership request. The leader must confirm that the scout is
active in the unit.
7) The campership application must be accompanied by a completed camp application for
the program for which the campership is being requested. No campership will be
considered without that camping program application. The campership application
with Part A and the signed Signatures of Agreement page should be submitted in a
sealed enveloped with the words “To the Attention of the Istrouma Area CouncilCampership Selection Committee Only” written across the face of the envelope. All
documentation must be fully and accurately completed before the campership
application will be considered.
8) All information provided will remain confidential and be used only in the evaluation
process of campership funding consideration.
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Istrouma Area Council - Campership Application and Agreement
The following requested information must be fully and accurately provided in order for the campership
request to be considered.
Part A - To Be Completed By Parent(s) or Guardian(s)
Scout’s Full Name: __________________________
Date of Birth: ____________________
Scout’s BSA Member ID Number: __________________
Phone #: ___________________
Home Address (Street): ________________________________________________________
City, State, Zip Code: _________________________________________________________
Registered Scout: __ Yes __ No
Registered As (Circle One): Boy Scout
Scout’s Unit Number: ________
Webelos
Cub Scout
Other
Charter Organization Name: ________________________
Camp Attending: ___Summer Camp (Week ___1 ___ 2 ___ 3) ___ Holiday Camp
___Winter Camp
Fundraiser(s) Scout participated in and $$ earned toward Camp Fee:
Popcorn__________ Camp Cards__________ Other_______________________________________
Parent or Guardian’s Name: ____________________________________________________
Telephone Number (Daytime): ___________________
Marital Status: ____ Married
____Divorced
(Evening): _____________________
____ Separated
____ Other (Explain):
____________________________________________________________________________
Number of Persons for Which Family is Financially Responsible: Children <Age 18: ____ Adults: ____
Number of Family members who will attend camp in that calendar year: Scouts: ____ Adults: ____
Family’s Total Verifiable Annual Income Including All Sources (Check One):
____ Less than $10,000
____ $10,000 - $20,000
____ $20,000 - $30,000
____ $30,000 - $40,000
____ $40,000 - $50,000
____ Over $50,000
List Family Income Sources (Employment, SSI, Social Security, etc.):
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Provide specific reasons why your family needs assistance for your scout to be able to attend the camp
program. Response must be specific and not simply state that the family cannot afford the fee. (Attach
additional sheets if necessary.)
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
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Istrouma Area Council - Campership Application and Agreement
Signatures of Acceptance
I (we) do hereby agree to the terms and conditions of the Istrouma Area Council
Campership program and certify that our family and our scout will meet the requirements
set forth herein. I (we) hereby give my permission for the Istrouma Area Council
Campership Selection Committee to review the information provided as relates to the
qualifications of our scout to potentially receive some level of campership.
_________________________________________________
Parent(s), Guardian(s), or Adults Serving in Place of Parent(s)
________________
Date
_________________________________________________
Parent(s), Guardian(s), or Adults Serving in Place of Parent(s)
________________
Date
Return this completed application to:
Istrouma Area Council, BSA
Campership Selection Committee
9644 Brookline Avenue
Baton Rouge, LA 70809
40
Istrouma Area Council - Campership Application and Agreement
The following requested information must be fully and accurately provided in order for the campership
request to be considered.
Part B - To Be Completed By Unit Scoutmaster, Unit Committee Chair, Cubmaster or Den
Leader
Unit Leader’s Name: _________________________ Position: __________________
Scout’s Information
Scout’s Full Name: _________________________________________
Scout’s BSA Member ID Number: _____________________________
Current Rank of Scout (Specify): ______________________________
Is Scout Active in Troop/Pack/Unit? ____ Yes
____ No
(An active scout is one who regularly attends unit meetings, continues to advance in rank, and
participates in unit activities. This would include attending half or more of regularly scheduled unit
campouts and functions (Courts of Honor, fundraisers, service projects, etc.).
Unit Leader’s Assessment Please provide a frank and clear assessment concerning this scout
and his family. Include your knowledge of the family’s need for financial assistance. Additionally,
state your reasons why, based on the scout’s scouting record and conduct, that you believe that the
scout is worthy of consideration of being provided with a council campership for this program. Include
your assessment of the scout’s ability and willingness to participate in available fundraisers. (Use
additional pages as necessary.)
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Leader’s Certification:
I fully recommend this scout for a Council Campership.
_______________________________________________
___________
Signature
Date
(Application will not be accepted without unit leader’s signature)
Leader’s Contact Telephone Number(s):
________________________________________________________________________
Return this completed application to:
Istrouma Area Council, BSA
Campership Selection Committee
9644 Brookline Avenue
Baton Rouge, LA 70809
----------------------------------------------------------------------------------------------------------------------------- ------------------------------[The following will be completed by the Council Campership Review Committee]
Campership Value: $____________ as awarded.
Approval:
Date Parent Notified of Outcome: ___________
________________________________________________
___________
Council Campership Committee Signatures
Date
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