Blue Mountain Resort Shipping Procedures

Transcription

Blue Mountain Resort
Shipping Procedures
Please follow these procedures to ensure your boxes arrive in the proper meeting room.
Inbound Shipping:
We require meeting planners, presenters, exhibitors and delegates make use of the Shipping Template
provided. One shipping template must be affixed to each item being shipped to the resort. This will assist
our receiving team in ensuring all items are accounted for when they are delivered to the resort.
Deliveries will be accepted from 8:30am – 4:30pm, Monday to Friday, and from 9:00am to 2:00pm on
Saturdays. Deliveries will not be accepted after hours or on Sundays, unless previously arranged with the
Conference Services department.
Attention: Blue Mountain will not be held responsible for any lost or misplaced items that have
been sent to the resort without a properly completed shipping template.
Storage:
Storage is limited at the resort. Please ensure all shipments are set to arrive no sooner than 72 hours prior
to the start of the event. Likewise, items cannot be stored longer than 72 hours past the completion of the
event. If storage is required outside of this time frame, additional charges may apply.
Outbound Shipping:
Waybills and packing supplies are the responsibility of the group. Each return box must have a waybill with
the company’s account number and return address, and boxes must be sealed and ready for shipment.
The shipping contact or vendor is required to arrange for pick-up times with their shipping company directly.
When all boxes are ready for return shipping, please contact the Banquet Supervisor on duty to have these
items taken to our loading dock.
Questions:
Should you have any questions about our shipping process, please do not hesitate to contact our
Conference Services Coordinator at 705.445.0231, extension 6460.
Blue Mountain Resorts LP
Rules & Regulations
for Trade Show Functions
Agreement:
The following rules and regulations apply to any license or function agreement between Blue Mountain
Resorts Limited (BMR) and the Guest of any space designated by BMR as function space under such
agreement.
242 Jozo Weider Boulevard | Blue Mountains, Ontario | L9Y 3Z2 | P: 705.445.0231 | F: 705.444.1751
www.bluemountain.ca
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Adhesive Tape
Signs, banners and similar materials may not be nailed, stapled, hung, or attached to ceilings, walls, or
painted surfaces except by permission of BMR. Failure to comply will result in a minimum charge per
occurrence to the Guest. If tape is used on The Courts floor, it must not damage the rubberized floor
surface upon removal. Acceptable wall adhesives are putty style adhesives and 3M double-sided tape. All
adhesive products must be removable without damage to the surfaces and/or building finishes. The Guest
is responsible for any charges associated with any tape damage and/or adhesive removal required.
Advertising | Publicity
All details of the publicity, advertising, signs and other promotional materials to be used in connection with
the Event require prior written approval from BMR. The Guest shall refer to BMR in all advertising and
promotional materials sold or distributed by it. The Guest must use the approved BMR logo and type font
for such material. BMR reserves the right of approval over any display advertising erected by the Guest for
an event.
Animals
The admission of any animal into the facility without prior written approval by BMR is forbidden. Guide
Dogs are permitted.
Customs Broker
For shipments crossing the border, Blue Mountain’s commercial customs broker is;
Welke Customs Brokers
Rep: Lisa Masciarelli
416-674-0592
[email protected]
** Please note all charges need to be paid by the client, not by Blue Mountain **
Damage & Repairs
A pre and post inspection of the trade show space will be conducted by BMR and the Guest. Damages and
damaged areas will be noted. The Guest is responsible for the cost of any and all repairs, replacements, or
cleaning due to the use of the facility by the Guest. This responsibility will extend to damages done by
exhibitors, appointed contractors, production companies, event suppliers and delegates of the Guest.
Electrical
It is a requirement of the Electrical Safety Authority that any electrical equipment which is being displayed,
offered for sale or used in any show, conference, or similar MUST BE APPROVED. The authority for enforcing
this regulation is vested in the Local Hydro Electrical Inspection Department.
In the interest of public safety, electrical equipment may be inspected by a BMR qualified Electrician and/or
by the Local Hydro Inspector to determine if any violations exist. If a violation is identified, qualified
electricians are available to correct the problem on a time and material basis. If the Guest/Supplier does not
correct the problem or wish to have the problem corrected, electrical service cannot and will not be
supplied.
The following requirements must be adhered to in the installation of all temporary electrical and lighting
equipment or service.
1) All electrical equipment must have a nameplate attached showing the operating voltage, phase, hertz,
horsepower/kilowatt and full load current and C.S.A. or Electrical Safety Authority approval sticker (see
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table below).
2) All display wiring must have a 3 wire grounded cord, minimum of #16 gauge.
3) Latex wire cord, duplex, and triplex plugs is prohibited.
4) The use of open clip sign sockets, latex or lamp cord wire in displays, or 2 wire clamp-on fixtures is
prohibited.
5) Exhibitors may not store materials on or around any electrical equipment or connections of any kind.
6) Equipment that trips circuits due to overload may not be restarted until a BMR qualified engineer has
found the source and corrected the problem.
7) Specialized equipment requiring company engineers and technicians may be used with prior written
approval from BMR.
8) Wall and pillar plugs distributed around The Courts are for specific use of BMR and their contractors and
are not for the use of exhibitors unless specified by BMR. If these outlets are used they will be charged to
the Guest accordingly.
To view Recognized Certification Marks, Field Evaluation Marks and Component Marks for approval, please
review the following website; www.esasafe.com (where the below table can be found);
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Exhibits
All exhibits must be brought into the banquet space via designated load-in doors. Exhibits must not hinder
or obstruct any fire equipment, emergency exits, display signage, windows or doors. Exhibits may only be
installed in the designated area(s) as laid out in the approved Event floor plan. BMR will not accept
advance exhibit shipment unless arrangements have been made with the Guest’s Conference Event
Manager. Exhibits left in the premises after the designated load-out period will be removed and put into
storage by BMR and will only be returned upon receipt of a storage charge. BMR will not be held
responsible for the admission of any exhibits which do not come within the dimensions, weight, or loading
capacity of the entrances.
Fire Regulations
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Aisles between display booths shall be a minimum of 8 feet
All involved parties with any show exhibit must comply with Federal, Provincial and Municipal
building and fire codes
All fire & emergency equipment located in the building may not be hidden/obstructed in any way
Emergency exits and aisles must be kept clear and unobstructed. Vehicles parked on fire routes
will be removed at the owner's expense
All electrical equipment must have a nameplate attached showing the operating voltage, phase,
hertz, horsepower/kilowatt and full load current and C.S.A. or Electrical Safety Authority approval
sticker
Draping, table covering, booth partitioning and carpeting used in a show must be of flameretardant material
All material is subject to inspection and flame-testing at any time by the local Fire Department
and/or Chief of Security
Plastic fabrics & other materials that are not fire retardant are prohibited from being used at BMR
The Guest shall assume full responsibility in advising and enforcing all fire regulations with their
exhibitors
Boxes, packaging, and other unused exhibitor material must not be stored on top of, or around any
electrical connections, fittings, or transformers
Any equipment that uses open flame as part of an exhibit must be approved in writing by BMR
Storage safety is the responsibility of the Guest. Storage piles shall not exceed 12 feet in height
Fire Works & Other Pyrotechnics
No fireworks may be brought into BMR banquet space at any time without the express written permission
of BMR. No fireworks or pyrotechnic devices may be discharged on the premises without the written
permission of BMR.
Floor
Flooring in all of BMR’s banquet space is carpeting. The only exception is The Courts. Flooring in The Courts
is a hard, rubberized, pale grey tennis surface, with white painted courts lines. Weight distribution for
heavy objects can be a concern. No materials handling equipment or object weighing more than 500 pounds
per square foot (2,441 kg per square meter) may be placed on the Courts floor, unless authorized in writing
by BMR. If you have any heavy objects that have feet, the feet would need to be put on plywood or carpet
to distribute the weight evenly, so as to not leave indents in the floor. When moving heavy objects, care
must be taken to not drag them, as they can tear the floor surface. Any damage to the floor will result in a
charge to the Guest. In events where excessive floor clean-up is required (dirt, sawdust, garbage), the
Guest may be required to cover additional costs related to floor cleaning during load-in/load-out.
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Floor Plans
Detailed floor plans are mandatory for any activity taking place within the facility. Preliminary plans should
be submitted for approval 60 days prior to load-in to avoid subsequent problems. Final plans must be
approved in writing by BMR 30 days prior to load-in. The following information must be shown on all plans
submitted for approval:
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Official name of the event, applicable event dates, and name of event production/show services
company
Aisle widths should be clearly indicated (if applicable)
Entrance doors, load-in/out doors and emergency exits should be clearly marked
Service contractor storage areas should be clearly marked (if applicable)
Food and Beverage service areas should be clearly marked (if applicable)
Food & Beverage
BMR maintains exclusive food and beverage distribution rights in all our banquet facilities. Exposition
sponsoring organization and/or their exhibitors may distribute sample food and/or beverage products only
upon written permission from BMR 30 days in advance. BMR will not be responsible for the quality or state
of the food or beverage served by a vendor. Items must be packaged and of sample size only.
Garbage
The Guest is responsible for ensuring that all garbage is promptly removed and disposed of properly during
load-out. Failure to do so will be at the Guest’s expense.
For tradeshows, the Conference Event Manager will arrange for an additional large recycling bin & garbage
bin through BMR’s Grounds Department.
Hazers/Fog/Smoke Machines
Hazers must be organized through Blue Mountain’s in house audio visual provider Five Star AV. No hazers
provided by outside companies are permitted in any Blue Mountain Banquet space. This has been
mandated by our local Fire Chief.
Insurance and WSIB
Where the conference group is facilitating their own event activities (recreation / team building, décor etc.)
a Certificate of Insurance and WSIB Clearance Certificate must be provided by the conference group.
Any time there is a third party supplier (AV companies, production & staging companies, recreation / team
building companies, décor companies, or any other company performing work on BMR’s property), a
certificate of insurance and WSIB Clearance Certificate must be provided by the third party supplier.
Please have your insurance company provide a Certificate of Insurance with the following:
1. Certificate Holder:
Blue Mountain Resorts LP
108 Jozo Weider Blvd.
Blue Mountains, ON L9Y 3Z2
2. Line of Coverage
a. General Liability
b. Automobile
c. Professional Liability
Minimum Limits
$5,000,000
$2,000,000 (if applicable)
$2,000,000 (if applicable)
3. Additional Insured - List Blue Mountain Resorts LP and Blue Mountain Resorts GP Inc. and
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Intrawest ULC as additional insured for ongoing operations and completed operations
including defence costs.
4. Primary Coverage - State that coverage on certificate is the primary coverage.
5. Cancellation Notification - have a minimum of 30 day notification of policy change
cancellation
Workers Compensation – if you are paying people to work an event/project on our premises a Workers
Compensation Clearance Certificate is required.
Please provide the Certificate(s) at least one week prior to event.
Note: the above insurance and WSIB requirements also apply to all third party contractors (approved by
Blue Mountain Resort) that you are bringing onto Blue Mountain premises.
Lighting
Lighting in all BMR Banquet spaces, including The Courts is able to be dimmed, so as to be suitable for
dinner receptions for example.
Loading Dock – The Courts
**Please note vehicle vendors will be Tuesday morning and the others throughout the day and
night.
The Courts are equipped with [1] loading dock with automatic dock leveler. This loading dock is located on a
narrow driveway, and therefore a transport trailer cannot back up directly to the loading dock. This means
that the truck must have its own method of getting the load to the ground (hydraulic tailgate or forklift ~
Blue Mountain does not have a forklift). Once the load is on the ground, Blue Mountain can assist with a
pump truck to get the load onto the loading dock and into the Courts.
In addition, there are [6] manual doors available for load in. Measurements are as follows:
Loading Dock with Automatic Dock Leveler
Location: South-West Side of Building
Size: 120” wide x 144” high
Number of Docks: 1
Manual Doors (Metal)
Location: South-West Side of Building
Number of Doors: 2
Manual Doors (Glass)
Location: North-East Side of Building
Number of Doors: 4
Loading Dock – Weider Ballroom
During green season load in for smaller items can be done on ground level through the back of the Blue
Mountain Inn through a set of double doors. Only vehicles can use this route, not trucks, as it’s a narrow
entrance up a small curb to get to the back of the building.
Load in for larger items can be accessed via our loading dock, which has a dock leveler and can handle full
sized trailers. This is via a separate driveway along the side of the building, which loads into the basement
level. Once the items are on our loading dock, they travel up to the main floor via our service elevator
which measures 7'h x 6'd x 3'9.5"w. Shipments requiring the use of our loading dock must be prearranged.
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Materials Handling
All forklifts and heavy loading devices must be operated by a trained and licensed operator. Damages
resulting from the improper operation of such equipment will be the responsibility of the operator and/or
the Guest.
Forklifts, dollies and pump trucks are not available for guest and/or supplier use from BMR. If forklifts and
dollies are required, alternate arrangements must be made by the guest and/or supplier. Any equipment
brought into BMR banquet space must have non-marking wheels, especially for functions held in The
Courts.
Designated Entrances - All persons, articles, exhibits, fixtures, displays and property of any kind shall be
brought into and out of the building only at and through those entrances and exits as designated by BMR.
Motorized Vehicles
Vehicles powered by an internal combustion engine must not contain more than one quarter (1/4) tank fuel
and once in position must not be operable (e.g. battery must be disconnected). Fuel caps must be locked or
taped shut.
Vehicles must have drip pans underneath them, pads under all tires and must be clean and dry.
All floor areas must be covered and protected with heavy duty plastic sheeting prior to vehicles entering
any BMR banquet space, at the Guest’s expense. No motorized vehicles are allowed to operate inside the
banquet space unless special permission to do so has been granted by BMR.
Operating Plan
The Guest is restricted to the floor plan as agreed and approved by BMR 30 days prior to load-in. A final
copy of the floor plan should be submitted for approval together with the following:
1) Suppliers Load-In and Load-Out Schedule (if applicable)
2) Exhibitor Load-In and Load-Out Schedule (if applicable)
3) Security Schedule (if applicable)
4) Event Agenda / Operating Hours
5) Special requirements for vehicles, utility services, rigging and power
Parking
Day parking is complimentary and is available in multiple lots across resort. Once unloaded, if buses, trucks
or trailers require parking on resort, parking lot P1 located near South Base Lodge must be used. Trucks,
buses & trailers are not allowed to park overnight in any Village parking lots or the parking lot at the Blue
Mountain Inn. Please note there is no parking allowed on any roads, or the sides of any driveways, and this
is enforced by the local municipality.
Power
Any and all arrangements for power must be made through the Guest’s Conference Event Manager at the
Guest’s expense.
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Prohibited Acts
The Guest, suppliers and exhibitors shall not;
a) Allow any article to be brought into nor any act done within any BMR banquet space which conflicts with
rules of the local Fire Department or any relevant governmental authority, or which will render void or
increase the premiums on the insurance policies held by BMR, nor injure or deface any BMR property, nor
permit anything to be done by their agents or employees by which any BMR property may in any manner
be injured, marred, or defaced.
b) Admit or permit any child under the age of 16 into any BMR banquet space during any load-in or load-out
times of the Event and must be under the supervision of parents or guardians during show times.
c) Commit any nuisance or knowingly do or permit to be done anything which may result in the creation or
commission of a nuisance, or annoy, harass, or interfere with users of any BMR property.
d) Permit nails, hooks, screws, or tacks to be driven into any BMR banquet space or equipment contained
therein, nor permit or make any alterations of any kind to any BMR property or equipment.
e) Cause or produce to be caused or produced therein, or to emanate there from any unusual, noxious or
objectionable noises, smells, or lights in any BMR banquet space.
f) Use any BMR banquet space for lodging or sleeping.
g) Do or permit to be done anything which may interfere with the effectiveness or accessibility of utility,
heating, ventilation, elevators, electrical, plumbing, gas, compressed air, or air conditioning systems, or
portions thereto in any BMR banquet space, nor do or permit to be done anything which may interfere with
free access to passage thereto or to the public areas adjacent thereto, or to the street or sidewalks
adjoining.
Rigging & Ceiling Hangers
No items may be suspended from any ceiling without the prior written permission from BMR. A rigging
inspector is required and must be arranged through BMR’s on-site audio visual supplier. The cost for the
inspection is the responsibility of the Guest.
In order to obtain BMR’s approval on rigging, it is necessary to supply the following information:
a) Type of item to be hung
b) Exact weight
c) Length of truss or frame dimensions
d) Number of attachment points and their position
e) Type of rigging to be used
Security
BMR will secure all banquet space at a pre-determined time with the Guest. BMR’s Security Department
have checkpoints throughout the resort where a walk thru of each facility is required, prior to securing the
facility.
If additional security is required, arrangements can be made with the Guest’s Conference Event Manager at
the cost of the Guest.
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Set-Up/Dismantling Requirements
BMR does not restrict exhibitors from carrying in/out their own material (through specified doors) or from
setting up/down their own exhibits.
No wheeled vehicles, whether powered or not, are to be driven in the facility without permission from
BMR.
The Guest, suppliers and exhibitors are requested to bring their own tools, ladders, brooms, dollies, and
other required items to erect their exhibits. BMR does not loan any of these items. No metal edged dollies
are permitted in any banquet space.
All labour requirements for the set up and tear down of an Event are the responsibility of the Guest, the
exhibitors and the suppliers.
Shipping & Receiving
To ensure that your shipment arrives to the proper location, the following procedures must be adhered to.
We cannot guarantee that shipments will be delivered to the correct location in a timely manner if these
procedures are not followed.
Inbound Shipping:
We strongly recommend that the Guest, suppliers and exhibitors make use of the Shipping Template
below. One shipping template must be affixed to each item being shipped to the resort. This will assist
BMR’s receiving team in ensuring all items are accounted for when they are delivered to the resort.
Note: Deliveries will be accepted from 8:30am – 5:00pm, Monday to Friday, and from 9:00am to
2:00pm on Saturdays. Deliveries will not be accepted after hours or on Sundays, unless previously
arranged with the Event’s Conference Event Manager.
Shipping Template ~ VILLAGE CONFERENCE CENTRE:
Blue Mountain Resorts Ltd.
Village at Blue Mountain Conference Centre
242 Jozo Weider Boulevard
Blue Mountains, Ontario L9Y 3Z2
705.445.0231 ext. 6460
Conference Name:
Company:
Onsite Contact:
Cell Phone Number:
Date(s) of Conference:
Conference Room:
Date:
Time:
Booth #:
Conference Event Manager:
# of Boxes:
1 of ______ to be Received
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Shipping Template ~ BLUE MOUNTAIN INN:
Blue Mountain Inn Conference Centre
705.445.0231 ext. 6460
Conference Name:
Company:
Onsite Contact:
Cell Phone Number:
Conference Room:
Date:
Time:
Booth #:
# of Boxes:
Storage:
Storage is limited at the resort. Please ensure all shipments are set to arrive no sooner than 72 hours prior
to the start of the event. Likewise, items cannot be stored longer than 72 hours past the completion of the
event. If storage is required outside of this time frame, additional charges will apply.
Outbound Shipping:
Waybills and packing supplies are the responsibility of the Guest, suppliers and exhibitors. Each return box
must have a waybill with the company’s account number and return address, and boxes must be sealed
and ready for shipment.
The Guest, supplier or exhibitor is required to arrange for pick-up with their shipping company directly.
When all boxes are ready for return shipping, please contact the Banquet Supervisor on duty at 705.321.1148
or extension 8401 to have the shipment moved to the loading dock.
Signs & Decorations
Signs and decorations may only be hung and/or secured by the designated people using the restricted
hardware materials.
The Guest will ensure that all signs and decorations are removed within the rental period of the banquet
space at their expense. Failure to remove decorations could result in additional rental fees and/or BMR
removing the decorations at the client’s expense. BMR reserves the right to remove any signs or
decorations that it finds objectionable.
“Confetti” is not permitted in any area BMR banquet space.
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Exterior signs and banners may not be fastened to the building superstructures. Temporary exterior
directional information, etc., must be approved in advance by BMR.
Smoking
All BMR banquet space is non-smoking and will be enforced by BMR security.
Vehicle Marshalling
For all events requiring access to the loading docks, vehicle marshalling can be pre-arranged by BMR at the
Guest’s expense to facilitate the movement of cargo trucks during move in and move out periods.
Water
If water is required for an exhibitor, the booth location should be placed near the back-of-house area and
arrangements for the water must be coordinated with the Guest’s Conference Event Manager.
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Village Conference Centre
Village
Conference
Centre
IV
I
Kolapore
III
The Village Conference
Centre has expanded
with a new 11,375 square
foot multi-purpose facility
designed to highlight the
natural beauty of the
surrounding area — a truly
inspirational conference
setting! This new conference centre contains a
main meeting space that
can be divided into four
and used for junior
meetings, breakout
sessions or dining.
Washrooms
Ground Floor
The Courts
Parking
**Please note refer to Loading Dock The Courts on Page 7. Tuesday
morning will be vehicle vendors and
the others throughout the day and
night.
g
kin
Entrance
Exterior Terrace
SQUARE
FEET
Courtyard
Par
Impressive outdoor spaces,
including beautifully landscaped decks, patios and
walkways overlooking
Monterra Golf and the
Blue Mountain Village,
will further delight guests.
SIZE
To Huron Grand Ballroom
II
Exit
The Courts comprise of
a 23,000 square foot
barrier-free space that can
transform into a state-ofthe-art convention, special
event or trade show area.
CONFERENCE ROOM
Artist Rendering
HEIGHTCLASSROOM THEATRE
BANQUET 8
HALF
HOLLOW
ROUNDS 6
SQUARE
U-SHAPED
8' X 10'
10' X 10'
BOOTHS
BOOTHS
VILLAGE CONFERENCE CENTRE – MAIN FLOOR
The Courts
196' x 119'
Courts Terrace
•
23,324
1,320
1,650
1,584
1,188
n/a
n/a
•
100
2,980
34.5'
34.5'
n/a
n/a
n/a
n/a
n/a
•
n/a
•
•
•
Kolapore
49' x 56'
2,744
8' 2"
160
200*
160
120
n/a
•
Kolapore I
24.5' x 28'
686
8' 2"
32
50*
32
24
•
•
•
•
Kolapore II
24.5' x 28'
686
8' 2"
32
50*
32
24
•
•
•
•
Kolapore III
24.5' x 28'
686
8' 2"
32
50*
32
24
•
•
•
•
Kolapore IV
24.5' x 28'
686
8' 2"
32
50*
32
24
•
•
•
•
Kolapore I & II
49' x 28'
1,372
8' 2"
64
100*
64
48
•
•
•
•
Kolapore III & IV
49' x 28'
1,372
8' 2"
64
100*
64
48
•
•
•
•
Numbers stated in these charts are estimations based on maximum capacity. Audio visual requirements have not been accounted for in these numbers.
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Blue Mountain Conferences Guide
Mid Level Floor Plan
Artist Rendering - View from Jozo Weider Blvd
IV
Load in
Area
Artist Rendering - View of Courtyard Terrace
I
Petun
Exit
III
II
Mezzanine
Level
Pre-Function
Space
Main Floor
The Courts
Courtyard
(below)
Parking
king
Par
Vestibule
Exterior Terrace
CONFERENCE ROOM
SIZE
SQUARE
FEET
HEIGHTCLASSROOM THEATRE
BANQUET 8
HALF
HOLLOW
ROUNDS 6
SQUARE
U-SHAPED
8' X 10'
10' X 10'
BOOTHS
BOOTHS
VILLAGE CONFERENCE CENTRE – MAIN FLOOR
Petun
65' x 70'
4,550
14' 6"
328
350
288
216
96
72
26
•
Petun I
32.5' x 35'
1,137
14' 6"
48
84
72
54
40
32
•
•
Petun II
32.5' x 35'
1,137
14' 6"
48
84
72
54
40
32
•
•
Petun III
32.5' x 35'
1,137
14' 6"
48
84
72
54
40
32
•
•
Petun IV
32.5' x 35'
1,137
14' 6"
48
84
72
54
40
32
•
•
Numbers stated in these charts are estimations based on maximum capacity. Audio visual requirements have not been accounted for in these numbers.
conferences.bluemountain.ca 877-445-0231
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Trade Show Services Order Form
MM/DD/YY - MM/DD/YY
Conference Name: _______________________________________ Conference Dates: _____________________
Contact Name: ___________________________________________ Contact Phone: _______________________
Company Name: ________________________________________________________________________________
Company Address: ______________________________________________________________________________
Internet and Telephone
Electrical Requirements
Quantity
_____ Wired Internet connection
_____ Analogue phone line*
_____ Dedicated phone line*
$200
$35
$100
*All long distance calls for phone or fax, including directory
assistance, are extra and will be charged at the prevailing rate.
Audio Visual Services
Quantity
_____
_____
_____
_____
15 amp power outlet
120/208 V 40A 1 phase
120/208 V 100A 3 phase*
120/208 V 200A 3 phase*
*Requires an electrician’s services. An additional labour charge will
apply. Please contact Resort for full quote.
Quantity
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
42” TV monitor
$300
DVD player
$75
46” LCD TV monitor
$525
Screen Package (tripod, screen, cart, AC cord) $185
AC cord and power bar
$25
Flip chart
$35
Easel
$15
Wireless microphone
$150
Headset microphone (wireless)
$175
Fostex powered speaker (50 watt)
$55
Mackie powered speaker (450 watt)
$110
Shure 4-channel audio mixer
$50
LCD projector
$450
Laptop computer
$250
$50
$170
$360
$500
Credit Card Authorization
Unless posted to Group Master Account, all charges
must be paid by credit card.
Name of Card Holder:
_______________________________________________
Credit Card Number:
________________________________________
Expiry Date:
____________
Faxed orders only - for e-mailed
orders please call with Credit
Card information.
Looking for a piece of equipment or service that isn’t listed?
Please give us a call, we’d be happy to help!
All audio visual equipment rates shown are per room, per day, and are subject to a 15% service charge and a 3% damage waiver,
plus applicable taxes. For larger or more complex requirements, additional setup, strike, and/or operator labour may be required.
Please call for professional consultation.
Blue Mountain Resorts Limited
108 Jozo Weider Blvd., Blue Mountains, Ontario, Canada L9Y 3Z2
Toll Free Telephone: 877-445-0231 ext. 6210
E-mail: [email protected] Website: conferences.bluemountain.ca
Five-Star Audio Visual
Toll Free Telephone: 877-445-0231 ext. 7900 Fax: 705-443-5538
E-mail: [email protected] Website: five-starav.com
Village at Blue Mountain Conference Centre
705.445.0231 ext. 6460
Conference Name:
Company:
Onsite Contact:
Cell Phone Number:
Conference Room:
Date:
Time:
Booth #:
# of Boxes:
RESERVATION BOOKING INFORMATION
GROUP NAME: Ontario Association of Paramedic Chiefs
GROUP CODE: GRP108516
ARRIVAL: Monday, September 26, 2016
DEPARTURE: Friday, September 30, 2016
Blue Mountain Resort is excited to be hosting your group stay. In our continuing efforts to ensure an effortless reservation experience, you have access
to reserve your accommodations at your leisure by calling our toll free number or going on-line.
ONLINE BOOKING PROCEDURE
Click on the following link – https://lodging.bluemountain.ca/booking/#availability
Step One: Check Availability
Enter arrival and departure dates:
Enter Corporate/Promotion Code: GRP108516
Click: Check Availability
Step Two: Choose Room Type
Click: Show Results
Review accommodations
Click: SELECT Preferred Accommodation
Step Three: Guest Login
Complete guest information – Note: Red Box = Mandatory fields required
Click: Confirm Details
Step Four: Review Booking Request
Once reviewed - Click: Confirm Reservation
Step Five: Your Reservation Request has been Received
Click: Send Confirmation as Email
CALL IN PROCEDURE
Call 877-445-0231, press for lodging reservations to make a personal reservation for a contracted group or conference. Provide your group code
GRP108516 and group name Ontario Assn of Paramedic Chiefs
GROUP DISCOUNTED RATES
The following accommodation rates will apply to your contracted block
Accommodations
INN
MOSAIC
RESORTHOME
VILLAGE
Accommodation Type
Inn Room
Inn King
Inn Queen
Inn Suites
Mosaic 1 Bedroom
Mosaic One bedroom with Den
Mosaic 2 Bedroom
Mosaic 2 Bedroom Loft
Mosaic 3 Bedroom
Mosaic Bachelor
Mosaic Studio
Rivergrass 2 Bedroom
Rivergrass 3 Bedroom
Village 1 Bedroom
Village One bedroom with Den
Village 2 Bedroom
Village 3 Bedroom
Village Bachelor
Village Studio
Pre Tax
$118.00
$118.00
$118.00
$178.00
$203.00
$249.00
$329.00
$329.00
$433.00
$190.00
$178.00
$309.00
$349.00
$199.00
$229.00
$309.00
$349.00
$179.00
$152.00
BOOKING INFORMATION
ROOM BLOCK POLICY: Any rooms not picked up in your block will be released (60) days prior to your date of arrival.
Reservations may still be made inside of (60) days at the rates outlined above, through general availability.
DEPOSIT POLICY: All reservations must be guaranteed by a credit card number with a first night deposit processed on 30
days of arrival and final payment due on departure by cash, credit card, certified cheque or money order.
CANCELLATION POLICY: Individuals have 10 days prior to their arrival to cancel or change the departure date (i.e. early
departure) of their reservation with a $25.00 administration charge. Individuals who cancel or change their reservation
within 10 days of arrival, will be given the opportunity to rebook their reservation for another date up to 12 months from
the cancellation date. The deposit will be kept on file up to 12 months. If the individual has not rebooked and stayed within
this time frame, the deposit on file will be forfeited. At check in, a $250.00 Blue Mountain Inn or $500.00 suite/condo
damage deposit will be required for each unit by cash, credit card or certified cheque. All persons checking in will be
required to provide valid photo identification.
PARKING: Complimentary outdoor parking is available on resort. Secured underground parking is available for guests
staying in the Village or Mosaic Suites at a rate of $10.00 plus HST per day, per vehicle
CHECK-IN TIME: Check-in is any time after 4pm.
CHECK-OUT TIME: Check-out is 11am.
We look forward to hosting Ontario Association of Paramedic Chiefs!
Please be advised that record of your reservation may be shared with the organizer(s) of the group function.
If you have any questions or comments, please do not hesitate to contact Blue Mountain – Information & Reservation
Department at [email protected] or 877-445-0231.
RVS
RVS Exhibitional Draperies Inc
P.O. Box 2860, St Marys, Ontario
N4X-1A5
PLEASE PRINT
Phone (519)-349-2024
1-800-265-9582
Fax (519)-349-2036
RENTAL & SERVICE ORDER FORM
Quality Service & Exhibit Display Products
are our Business!
www.rvsdraperies.com
ALL ORDERS MUST BE PRE-PAID IN FULL
FAX ORDERS TO 519-349-2036 OR EMAIL TO [email protected]
Blue Mountain Resort - OAPC
SHOW NAME:
LOCATION:
CREDIT CARD INFORMATION
Collingwood Blue Mountain Convention Hall / tennis court building
Card Holder
Company
Show Date:
Address
Contact:
Expiry Date
Phone #
Verification #
City/Prov
Fax #
Print Name
Postal Code
Booth #
Signature
DESCRIPTION
PRE-SHOW
PRICE
GROUP
QTY
Sept 28-29/ 2016
Card #
SUPPLIED BY PROMOTOR
One 6ft table with a white vinyl top and cloth pleated skirting in your booth
WASTE BASKET One waste basket in your booth
DRAPERY
TOTAL
Flooring carpet Black plush carpet covering booth spaces only
TABLES
SHOW
PRICE
Black and Silver Drapery. 8ft high backdrop for booths and 3ft high dividers between
IF YOU REQUIRE ANYTHING MORE THAN THE ABOVE SUPPLIED PLEASE FILL OUT THIS ORDER AND FAX OR EMAIL IT TO US
8' or 6'
or
4' Bare Table
(Circle your preference)
30" Round / 30 " High Table with Black table cloth
30" Round Table at 30" high or 42" high Bare
30" Round / 42 " High Table with Black table cloth
Cloth Stacking Chair, with Padded Seat
Samsonite Tubular Folding Chair
Bar Stool with Back
/Ea
/Ea
/Ea
/Ea
/Ea
/Ea
/Ea
/Ea
/Ea
/Ea
$75.00
$65.00
$55.00
$25.00
$50.00
$25.00
$55.00
$18.00
$7.00
$35.00
$95.00
$85.00
$75.00
$40.00
$70.00
$40.00
$75.00
$28.00
$12.00
$40.00
Small Waste Basket
Chrome Easel
/Ea
/Ea
$10.00
$25.00
$15.00
$35.00
8ft with White Cover/Pleated Skirting
6ft with White Cover/Pleated Skirting
4' with White Cover/Pleated Skirting
please circle
TABLES
please circle
SEATING
ACCESSORIES
White
White
White
Black
Black
Black
DISPLAY
Table Top Display - Fold A Wall 3 Panels
/Ea
$85.00
SYSTEMS
10 ft Display Unit (PRE ORDERS ONLY) - Phone to Confirm
/Ea
$315.00
OTHER
/Ea
1. All prices include delivery, installation,
rental charge for the duration of the show and
6. PAYMENT, IN FULL, MUST ACCOMPANY ALL ORDERS BY
removal at completion, if other arrangements(times)
are needed you must call our office in advance.
2. All rental charges are subject to 13% HST
August 19th / 2016
SUB-TOTAL
TO RECEIVE
"PRE-SHOW PRICE". ORDERS RECEIVED AFTER THIS DATE
WILL BE CHARGED "SHOW ORDER PRICES", and cannot be
guaranteed without R.V.S. confirmation.
3. A 3% per month charge will be applied to all
overdue accounts.
7. Orders cancelled after the Show Order Prices are in
effect, will be charged 100% of the Order Price.
4. In addition, a collection charge of $55.00 will
8. Cheques should be made payable to:
applied to all unpaid accounts.
N/A
N/A
13% HST
RVS Exhibitional Draperies.
TOTAL
9. Prices are subject to change without notice.
5. The customer also acknowledges and accepts that, in addition to the interest and collection charge, that they will be responsible
for legal costs on a client/agent basis incurred to recover any unpaid account or portion thereof.
HST # R104675640
AUTHORIZED CUSTOMER'S SIGNATURE
x
Date of Order:
Date of Payment
Cheque #

Blue Mountain Resort Shipping Procedures

Transcription

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