File Management

PowerPoint Presentation to Accompany
Chapter 3
File Management
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Objectives
1. 
2. 
3. 
4. 
5. 
6. 
Create folders to organize files.
Explain the importance of file extensions.
Explain the importance of backing up files.
Demonstrate how to compress files.
Use advanced search options to locate files.
Change the default program associated with a file
type.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Objective 1: Overview
A Place for Everything 1.  Discuss the Windows folder hierarchy for storing files
2.  Understand the folder structure for storing
documents, pictures, music, video, and more
3.  Understand how libraries gather files from different
locations
4.  Understand how File Explorer is used to navigate
folders and drives
Key Terms
§  File management
§  Folder
§  Hierarchy
§  Library
Visualizing Technology §  Public folder
§  Path
§  File Explorer
Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Management
§  Organizing digital files
§  Creating new folders
§  Navigating through
the folder structure
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Management
§  Folders: containers used to organize files on your
computer
§  Folder structure created by Windows is a hierarchy
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Management
Libraries: help you better
organize your files
Four libraries:
§  Documents
§  Music
§  Pictures
§  Videos
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Explorer
Search Box Address Bar File List Area Naviga&on Pane Details Pane Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Mac OS X Finder
§  OS X creates a Home folder for each user
§  Home folder includes:
§  Documents
§  Downloads
§  Movies
§  Music
§  Pictures
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Creating and Using Folders
§  You can create folders
§  You can create a unique
organizational scheme
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Using Windows or OS X help, research the Public
folder on your computer. What purpose does it serve?
What types of files can be stored in it? Who has
access to those files? What restrictions are there on
their access?
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Objective 2: Overview
What’s in a Name? 1.  Discuss and learn the file naming rules
2.  Discuss and learn the file naming limitations
3.  Discuss file extensions and understand how the
extensions identify the file type
4.  Explore file properties and how they can be used
to sort and search for files
Key Terms
§  File extension
§  File name
§  File property
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Naming Rules
§  File names contain name and extension
§  Can be up to 260 characters long
§  May include spaces and special
characters
§  Illegal characters: \ / ? : * ” > < |
File name Extension ch03_homework.docx Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Extensions
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Properties
§  Proper=es used to organize, sort, and find files more easily §  Automa=cally created: §  File type §  Size §  Date §  Title and author can be added or edited by the user Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall OS X File Properties
Info Pane Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall We discussed how to add properties to a file, but
how would you remove them? Which properties
can you remove? Use Windows Help and
Support to find the answers.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Objective 3: Overview
Back It Up 1. 
2. 
3. 
4. 
5. 
Discuss the importance of backing up files
Discuss backup storage options
Discuss the pros and cons of backup storage types
Discuss backup storage software options
Discuss online backup storage options
Key Term
§  Back up
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Back Up Your Files
§  Copying files to another loca=on §  Backup storage op=ons: §  Internal hard drives §  External hard drives §  Op=cal drives §  Flash drives §  Networks §  Backup u=li=es make it easy §  Online backup services Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Windows Backup Utility
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall OS X Time Machine
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Backup Options
§  External hard drives:
§  Inexpensive usually less than $100
§  Cloud:
§  Free personal
storage –1 or 2 GB
§  Unlimited storage
for about $5 –10
per month
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Research two online backup sites and investigate
their cost, reliability, storage size, and features.
Create a table to compare what you found.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Objective 4: Overview
Shrink It 1.  Define file compression and its advantages
2.  Discuss the different types of file compression
3.  Discuss how Windows can create and extract ZIP
archives
Key Terms
§  Algorithm
§  Compression
§  Lossless compression
§  Lossy compression
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Compression
§  Process of making files smaller: §  Conserves disk space §  Easier to transfer §  Types of file compression §  Lossy §  Lossless §  Windows can compress and decompress files using ZIP format Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Compression
Lossy
Lossless
§  Usually for image,
photo, video, and
multimedia files
§  Substantial amount of
data can be discarded
before the result is
sufficiently degraded
to be noticed
Visualizing Technology §  Usually for files that
contain text and
numbers
§  Takes advantage of
redundant information
§  Files can be
decompressed with
NO loss of data
Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall File Compression
§  Windows can open and browse files in a
ZIP archive
§  Popular file compression programs:
§  7-ZIP
§  WinRAR
§  WinZip
§  Stuffit
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall An MP3 file is a compressed audio file that uses a
lossy compression algorithm. Many audiophiles say
they can hear a difference in sound quality. Use the
Internet to research ways to improve the quality of
MP3 files.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Objective 5: Overview
It’s Always the Last Place You Look 1.  Discuss how to use advanced search options to find
files using the Windows search feature
2.  Define Boolean operators and how they can be
used to create search filters
3.  Discuss how Windows maintains an index of the files
located on your computer
Key Terms
§  Algorithm
§  Boolean operators
§  Index
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Search Options
File Explorer
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Windows 8 Search
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Spotlight in Mac OS X
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Search Options
Boolean Logic
§  Created in 19th-century
§  George Boole
§  Boolean operators:
§  AND
§  OR
§  NOT
§  Used to create search filters in
Windows, most databases, and
Web searches
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Use Windows Help and Support or the Internet to research
natural language search. What is it and how does it
change the way you can search your computer?
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Objective 6: Overview
That’s Not the Program I Want to Open This File Type 1.  Define a default program
2.  Discuss how default programs are associated with
certain programs
3.  Learn how to change or set the default program
associated with a file type
Key Term
§  Default program
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Default Programs
§  Application that is associated with a file
§  Allows you to open, view, and edit the file
§  Some file types open in multiple applications
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Default Programs
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Managing File Types
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Use the Default Programs control panel or Finder on your computer
to complete this section of the project. What program is currently
associated with MP3 files? What other files types can this program
open by default? What other programs are installed on your
computer that can open MP3 files by default?
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall All rights reserved. No part of this publica=on may be reproduced, stored in a retrieval system, or transmiUed, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior wriUen permission of the publisher. Printed in the United States of America. Copyright © 2014 Pearson Education, Inc.
Publishing as Prentice Hall Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall