Jul 17, 2014 - City of Branson

NOTICE OF MEETING
CITY OF BRANSON
BOARD OF ALDERMEN
Study Session – Thursday, July 17, 2014 – 12:30 p.m.
Municipal Courtroom – Branson City Hall – 110 W. Maddux
AGENDA
1)
Call to Order.
2)
Roll Call.
3)
Administrator’s Report.
4)
Discussion of previous Study Session items.
5)
Review of July 22, 2014 Agenda.
6)
Presentation of snow plow report. [Powerpoint]
7)
Preliminary review of 2012 International Code Council (ICC), 2011
National Electric Code and 2009 U.S. Public Health Services Food
Code. [Food Code Excerpt]
8)
Review of the Tourism Marketing RFP.
9)
Mayor’s Report. [Fact Sheet – Local Revenues]
10)
Board of Aldermen requests for agenda items to be placed on future
agendas.
11)
Adjourn.
Where Values are the Difference
JULY: TEAMWORK/COOPERATION
Less me, More we: Working towards, a common goal
Posted: July 15, 2014
At: ______ By:________
Page 1 of 1
For more information please visit www.bransonmo.gov or contact:
Lisa Westfall, City Clerk, 417-337-8522
Garrett Anderson, Economic Development Director, 417-337-8589
PREVIOUS ITEMS DISCUSSED AT STUDY SESSIONS
1)
Update on Highway 76 Complete Street Project. (Continual Study Session
updates)
2)
Update on Historic Downtown Streetscape. (Continual Study Session updates)
3)
Discussion of Old Branson High School property. (Scheduled for future meeting)
4)
Discussion of the Smoke Free Initiative. (Scheduled for a future meeting)
5)
Review of current False Alarm Procedures. (Scheduled for a future meeting)
6)
Review of sidewalk ordinance in reference to liability and maintenance
responsibility. (Scheduled for a future meeting)
7)
Discussion of Package Liquor Licensing. (Scheduled for a future meeting)
BRANSON BOARD OF ALDERMEN
AGENDA
July 22, 2014
7:00 p.m.
Meeting Called to Order
Pledge of Allegiance
Invocation – Garrett Anderson
Roll Call
PUBLIC COMMENT:
To speak during public comment, please sign the speaker sign-up sheet located at
the front door of the council chambers prior to the start of the meeting.
CONSENT AGENDA:
1)
Approval of Board of Aldermen Minutes:
a) July 3, 2014 Study Session
b) July 8, 2014 Special Meeting
c) July 8, 2014 Regular Meeting
2)
Acknowledge Receipt of Minutes:
a) Human Resources Committee meeting of May 9, 2014
b) Capital Improvement Committee meeting of May 12, 2014
3)
Final Reading of Bill No. 4573 approving annexation of property located at 344
Wimbledon Dr., Unit 8.
4)
Final Reading of Bill No. 4574 accepting the proposal of Leo M. Ellebracht
Company pertaining to the purchase of firefighter protective clothing and
authorizing the Mayor to execute the contract.
5)
Final Reading of Bill No. 4575 accepting the proposal of Donelson Construction Co.,
LLC pertaining to the 2014 Microsurfacing and Crack Sealing Project and
authorizing the Mayor to execute the contract.
6)
Final Reading of Bill No. 4576 accepting the proposal of APAC-Missouri, Inc.
pertaining to the 2014 Asphalt Overlay and Road Milling Project and authorizing
the Mayor to execute the contract.
Where Values are the Difference
JULY: TEAMWORK/COOPERATION
July 22, 2014
Board of Aldermen Agenda
Page 1 of 2
Less me, More we: Working towards, a common goal
REGULAR:
7)
First Reading of Bill No. _____ approving C Commercial District Zoning for the
property located at 2130 State Highway 248.
8)
First Reading of Bill No. ____ approving a contract with K&R Electric for
installation, maintenance and removal of LED star displays in support of Ozark
Mountain Christmas and authorizing the Mayor to execute the contract.
BID AWARDS:
9)
First Reading of Bill No. ____ accepting the proposal of Cargill Deicing Technology
pertaining to provide sodium chloride and enhanced deicer for snow removal and
authorizing the Mayor to execute the contract.
10)
First Reading of Bill No. _____ accepting the proposal of FTC Equipment, LLC
pertaining to the purchase of two progressive cavity pump units and authorizing the
Mayor to execute the contract.
11)
First Reading of Bill No. _____ accepting the proposal of D & B HVAC Systems,
LLC to provide and install two (2) heat pump/air conditioning systems at the
Meadows Water Treatment Plant and authorizing the Mayor to execute the
contract.
MAYOR/CITY ALDERMEN/CITY ADMINISTRATOR’S REPORTS
ADJOURN INTO EXECUTIVE SESSION
Closed Executive Session pursuant to 610.021.1 RSMo for litigation.
ADJOURN
Where Values are the Difference
JULY: TEAMWORK/COOPERATION
July 22, 2014
Board of Aldermen Agenda
Page 2 of 2
Less me, More we: Working towards, a common goal
MEMORANDUM
TO:
Mayor Presley & Board of Aldermen
FROM:
David Miller, City Engineer/Director of Public Works
DATE:
July 17, 2014
SUBJECT: Snow Plow Report
______________________________________________________________________________
With winter weather rapidly approaching, staff would like to present information regarding the
status of Branson snow plowing operations. The challenging weather last winter raised several
questions regarding the snow plowing operations and methodologies.
A presentation has been prepared that will provide some general information on:





Historical winter storm events
Details of the 2013-14 winter weather and the city’s expenditures
Basic details on the technical aspects of melting and brine
Short and long term plans for improving plowing operations
Interviews with the employees involved in plowing operations
Branson Snow
Plowing Program
July 17, 2014
“The storm starts, when
the drops start dropping
When the drops stop
dropping then the storm
starts stopping.”
Dr. Seuss
Consistently Inconsistent
• Winter weather in Branson varies significantly from year to year.
• During mild winters, it is easy to question the size of the city’s
truck fleet
• During “bad” winters, questions arise as to why the city isn’t
better prepared.
• The type of storm matters: Ice? Subzero? Quantity? Duration?
• Public Works tries to be prepared for winters that are “a little
worse than average”
Number of Winter Storm Events
8
7
6
5
4
3
2
1
0
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
35
Duration of Storms
30
Days of Storms
25
20
15
10
5
0
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
Yearly Man-hour Totals
4,000
3,500
3,000
Hours
2,500
2,000
1,500
1,000
500
0
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
Salt Usage
350
300
250
Tons
200
150
100
50
0
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
Gravel Usage
900
800
700
600
Tons
500
400
300
200
100
0
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
Route Increases
• 2002 Lane-miles of roads plowed:
• 2002 Number of plow drivers:
192
16 (two for all 8 routes)
• 2014 Lane-miles of roads plowed:
• 2014 Number of plow drivers:
234 (22% increase)
16 (two for all 8 routes)
Winter 2013-14
• Six major storms occurred
• Every storm was unique and had to be handled differently
• Winter weather spread from December 5 to March 16
• 101 days
• Branson had salt stockpiled for an > average winter
• High salt demands nationwide caused the supplier to cease
providing additional salt above the estimated quantity
• Fortunately Public Works located a salt supplier in Texas to
handle the late winter storm events
Man-hours
1400
Dec 5
1200
Mar 1
1000
Feb 2
Hours
800
Jan 5
600
400
Dec 11
200
Mar 16
0
A
B
C
Regular
D
Overtime
E
F
Materials
400
Jan 5
350
300
Dec 5
Tons
250
Feb 2
200
150
Mar 1
100
Dec 11
50
Mar 16
0
A
B
C
D
Gravel
Salt
E
F
Miles
7000
6000
Dec 5
Feb 2
Jan 5
5000
Mar 1
Miles
4000
3000
2000
Dec 11
1000
Mar 16
0
A
B
C
D
E
F
Material Costs 2013-2014
•Regular Salt – 200 tons:
•Clear-Lane Salt – 200 tons:
•Beet Juice – 5239 gallons:
•Rock Chips – 541 tons:
TOTAL:
$25,423
$15,211
$14,010
$8,175
$62,819
Salt and Sand Use
• Salt is used most effectively when temperatures are 20°F and
rising.
• Salt and sand/salt mixtures can be used down to 10°F but
requires heavier and more frequent applications.
• Below 10°F, sand is used almost exclusively due to the fact that
salt loses its efficiency and cost-effectiveness.
• For example, at 30°F, one pound of salt will melt approximately
46 pounds of ice. At 20°F, it takes 5 pounds of salt to melt the
same 46 pounds of ice. At 10°F, 9 pounds of salt are required.
• The trend continues as temperatures continue to drop
Salt’s effectiveness is
directly related to the
surface temperature of
the snow or ice
covered road. As
temperatures go down,
the amount of salt
needed to melt a given
quantity of ice
increases significantly.
Salt can melt five times
as much ice at 30° as it
can at 20°.
Brine 101
• Brine is created by mixing rock salt and water
• It has to be precisely 23.3% salinity – no more – no less
• A variation of 0.1% results in insufficient ice melting
• The aim is to prevent the bond of frozen precipitation to the
road surface
• Brine doesn’t bounce off the road so it is more efficient
The brine is mixed
to hit the Eutectic
Point – which
results in the
lowest freeze
point.
The longer brine has
to act, the greater
the amount of
melting. At
temperatures above
20°, both salt and
calcium chloride can
melt ice in a
reasonable time.
However, at 10°, it
takes an hour for
salt to melt 1/8” of
ice.
Western Salt Barn Efficiency
• Routes in western Branson have to cross town to refill with salt
& brine
• Travel time & mileage is inefficient
• An additional salt barn near Fire Station #3 would allow more
convenient refilling
• Assuming an average of 3 “refills” per completion of a route the
inefficiencies were compared
• The inefficiency is the ratio of “refill travel” miles to “route” miles
Western Salt Barn Efficiency
• ROUTE 1: Inefficiency drops from 43% down to 15% (saves 9.8 miles)
• ROUTE 3: Inefficiency drops from 54% down to 0% (saves 16.7 miles)
• ROUTE 7: Inefficiency drops from 113% down to 51% (saves 11.2
miles)
• ROUTE 8: Inefficiency drops from 131% down to 0% (saves 27.5
miles)
Other Aspects Considered for Analysis
• Performance matrix of the routes
• Comparison of route costs
• Comparison of route efficiencies
• Complaints received related to storm type
• Difficult storm’s impact on results
• Pretreatment impact on results
Other Aspects Considered for Analysis
The efficiencies vary because of the different aspects of each
route:
• Slopes – length, grade, orientation to sun
• Traffic – congestion, parked cars, multi-lane
• Pavement – narrow, curbed, ditches, snow stockpiles
• Intersections – spacing, dimensions, grades, signalized
• Equipment – large truck, small truck, road-grader, brine tanks
• Type – melting, more accumulation, wind blown, duration
• Location – residential, commercial, busy, remote
Ratio of Road Miles to Intersections
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
1
2
3
4
Miles
5
Interesctions
6
7
8
Modifications for 2014-15
• Shift some route boundaries to level out the workload
• New “plow shields” for better visibility
• Replacement of plow controls for better safety and efficiency
• “Team” the big routes – change from 1 truck on each of 3
regular routes to 3 trucks on 1 large route
• Evaluate shift-time alternatives
• Contract for additional salt – just in case
• Test the use of calcium chloride
• Change some assignments - such as gravel/salt mixing
Critical Needs
• Salt barn at Fire Station #3
Longer Term Planning
• Increase the number of Public Works staff to be self-sufficient
and not dependent upon Utility Department personnel
• Purchase two more trucks with plows to increase the number of
plowing routes to 10
• Add liquid deicer tanks to all salt spreader trucks
• New vehicle storage facility to keep loaded spreader trucks
inside and out of rain and freezing temperatures
• Manhole ring adjustment program
• Supervisor Plow – Emergency Response Vehicle
Snow Operations Interviews
• In preparation of this presentation, did an in-depth interview with
everyone involved in snow plowing operations
• Individual interviews with 22 employees – eleven hours
• 25 pages of typed notes
• City values were overwhelming – Service, Sustainability,
Excellence, Safety, Teamwork, Stewardship, and Integrity.
• Staff works 12 hour shifts for 24 hour/day during the events
Issues Clarified
• Visibility concerns with plow shields decrease efficiency
• Plow controls can be challenging
• Some routes are too big and complex to complete in one 12hour shift
• Parked cars can be an issue on some roads
• A second salt barn in western Branson would be very
advantageous
• A high-level of performance will necessitate additional
equipment
• Evaluate alternative chemicals for better effectiveness
The Drivers and
Routes
Snow Routes
Snow Route #1
34.9 MILES – 14 Intersections
• Roark Valley Road @ Hwy 76
• Gretna Road
• N. Wildwood
• Epps Road
• Fall Creek Extension
• Roark Valley Road
• Forsyth St.
• Oak Creek Drive
• Pirate Drive
Route 1 Drivers
Greg Robertson – 15 years
Day shift
“We need to avoid plowing until
the snow is 2” deep because
plowing less is too much wear &
tear on the chains and plows and
a waste of fuel”
Andy Canote – 21 years
Night shift
“When any driver finishes his
route, he automatically moves to
another route and helps plow
those roads”
Snow Route #2
43.7 MILES – 10 Intersections
• Branson Landing Blvd/Business 65
• Branson Hills Parkway
• Shepherd of Hills Expressway
• Sycamore St.
• Town Center Drive
• Expressway Lane
Route 2 Drivers
Scott Epps – 32 years
Day shift
“The drivers all use salt
sparingly. They want to be
as efficient with it as
possible”
Danny Davis – 10 years
Night shift
“The City needs to have plenty of
salt available. We can’t do our
jobs correctly when conservation
is a higher priority than melting
ice”
Snow Route #3
31.1 MILES – 15 Intersections
• Green Mountain Drive
• Keeter & Schaefer Loop
• The Falls Area
• Fall Creek Road
• Frank Rea
• Bluebird Mountain Area
• Golf View Drive
Route 3 Drivers
Terry Miller– 19 years
Day shift
“Citizens need to understand
that plowing when ice is
frozen is a waste of fuel,
wears out equipment and
doesn’t accomplish anything”
Richard Neill– 3 years
Night shift
“The Aldermen are welcome to
ride along through a 12 hour
night shift and experience the
difficult conditions we deal
with”
Snow Route #4
23.2 MILES – 33 Intersections
• Skaggs Road/Cahill Road
• Off Gretna/Meadows
• Branson North Area
• Compton Area
• Jr. High Area
• Black Oak Subdivision
• Off Hwy 248
Route 4 Drivers (as of 2014)
Kent Edwards – 19 years
Day shift
“One time the plow impacted
something with such force
that the bottom of my
Styrofoam cup full of coke
blew off in the cup holder”
Ben Stabo– <1 year
Night shift
“Without good deflectors on
the plows, we have to stop
every 10 minutes to clean the
windshield”
Route 4 Drivers (as of 2013)
Corey Powell – 12 years
Night shift
“Mixing up ice-cold brine water
in the middle of the night in
subzero weather in a snow
storm is not very pleasant”
Lynn Mitchell – 6 years
Night shift
“The travel time to the single salt barn to
reload with materials is time consuming
and inefficient, and causes us to get
behind on plowing”
Snow Route #5
22.0 MILES – 64 Intersections
•
•
•
•
•
•
•
•
Adams Street
Downtown/E. of Bus. 65
Downtown/W. of Bus. 65-S of 76
Alexander Park Area
Courtney Street
Main Street
Commercial Street
Downtown/W. of Bus. 65-N. of 76
• Reish Garage/Alley
• Branson Landing Blvd.
• Downtown Alleys
Route 5 Drivers
Mel Lawson – 15 years
Day shift
“It is amazing how many
drivers insist on getting out for
their morning coffee when
there is a traveler's advisory in
effect”
Colby Mitchell – 7 years
Night shift
“During a big snow, there is so
much to remove downtown
that less than ¼ of the route
can be cleared in a shift”
Snow Route #6
26.2 MILES – 71 Intersections
• Murphy Addition
• Branson Heights
• Hiawatha Heights
• Cantwell Addition
Route 6 Drivers
Ron Hills – 7 years
Day shift
“The better equipment the city
has purchased over the past 5
years has made our jobs safer
and easier”
Johnny Graves – 1 year
Night shift
“The city should consider an
emergency snow route
ordinance to restrict parking
during storms on certain roads
like Eiserman”
Snow Route #7
18.0 MILES – 35 Intersections
• Taneycomo Acres
• Country Bluff Area
• Blue Meadows Area
• Rainbow Shoals
• Lily’s Landing Area
Route 7 Drivers
Jon Buxton – 6 years
Day shift
“If citizens know they can’t
wait for a plow, they need to
be more self-reliant and park
at another location.”
Tracy Pratt – 10 years
Night shift
“It is not safe to plow some of
the steep narrow curbless
roads at night. They have to
wait until morning.”
Snow Route #8
21.0 MILES – 33 Intersections
• Gateway Subdivision
• Table Rock Village
• Fall Creek Resort Area
• Keeter-Schaefer area intersections
• Welk Area
Route 8 Drivers
Brian Wieneke – 1 year
Day shift
“I do my best to complete my
entire route on one shift so
people can get out. They
always want out.”
Jonathan Thomason – 2 years
Night shift
“None of the drivers take real
meal breaks. Our focus is
clearing the roads as quickly
as possible.”
Imminent Snow Route
9.4 MILES – 19 Intersections
• Commerce Park
• Branson Commerce Parkway
• Commerce Court
• Commerce Loop
• Commerce Way
• Park Blvd
• Redwine Circle
• Kynion Court
• Big Sky Drive
• Lopez loop
• Redwine Avenue
• Country Circle
• Overlook trail
• Jury Lane
• Country Ridge Way
Supervisors
Dan Guenin – 11 years
Day shift
“The plow drivers know how to
handle their routes and need
little supervision”
Dennis Pritchard – 40 years
Night shift
“The ice can get so compacted
on the pavement that the road
grader loses traction. I have
had to lower the ripper teeth in
order to stop.”
Mechanics
Dave McMinn– 36 years
Day shift
“During a storm event, the
service bays are full and it is a
challenge to keep up with the
critical repairs.”
Kirk Farrell – 25 years
Night shift
“Citizens need to understand
that they are responsible for
being prepared and make
plans to stay off the streets.”
Management
Rob Robbins – 31 years
Long shift
“Without adequate reserve
drivers, the mechanics may
have to plow and then we get
behind on repairs.”
Pam Hitchcock – 12 years
Long shift
“The guys know what they are
doing. They want to do a
good job. They are the best.”
“When I no longer thrill to
the first snow of the
season, I'll know I'm
growing old.”
Lady Bird Johnson
“I disagree with Lady
Bird Johnson”
Keith Francis
March
2014
Questions?
MEMORANDUM
TO:
Mayor, Board of Aldermen, & City Administrator
FROM:
Joel Hornickel, Director of Planning & Development
Ted Martin, Fire Chief
Robert Niezgoda, Director of Taney County Health Department
DATE:
July 11, 2014
SUBJECTS:
2012 ICC Update & 2009 Food Code Update
City and Taney County Health Department staff hosted three public forums during the week of July 7th to provide
citizens, stakeholders and other interested persons the opportunity to learn more about the proposed building and food
code changes currently being proposed. More specifically, those codes being proposed are as follows:
-
2012 International Residential Code (IRC)
2012 International Building Code (IBC)
2012 International Existing Building Code (IEBC)
2012 International Plumbing Code (IPC)
2012 International Mechanical Code (IMC)
2012 International Fire Code (IFC)
2012 International Property Maintenance Code (IPMC)
2012 International Swimming Pool & Spa Code (ISP&SC)
2012 International Fuel Gas Code (IFGC)
2011 National Electrical Code (NEC)
2009 Food Code
The forums further provided those who attended the opportunity to ask specific questions about the differences
between the currently adopted codes, including the associated local amendments (2009 ICC), and those being
proposed. As staff anticipated, due to the small number of changes and the depth of the changes there was very
little concern raised by the community either during the forums or otherwise. However, fourteen participants did
take advantage of the forums to engage staff. One of the more in depth discussions during the forums dealt with the
International Energy Code. To date, including the proposed 2012 code package, the City has made the decision to
not include the Energy code portion. However, staff is looking into its inclusion starting with the 2015 codes in the
next couple years. Several of the forum attendees both urged and cautioned the City to proceed with the inclusion
of the energy codes. A recommendation was made to at least include those energy codes which reflect a common
sense approach to building sustainably. No matter what is ultimately decided regarding the energy codes, staff will
again follow the forum model so feedback from the community can be gathered and evaluated.
The forums additionally did produce one suggested revision to the proposed code, which was made by a local
engineer and then further collaborated on with David Miller. Specifically, the request was to revise the proposed
local amendment to the 2012 International Fire Code dealing with the access points to commercial properties so the
City’s Truck #2 would not get high-centered. The Fire Department had initially proposed an 8% grade as the
maximum, but as a result of the requested revision, they increased the maximum to a more feasible amount of 15%
grade on access roads. In order for the revised amount to still meet the requirements for Truck #2, additional
language was added to limit any abrupt changes in grade which would create the undesirable outcome. The new
language was derived from the City’s Design Criteria for Public Improvement Projects under David’s direction.
Attached are several lists showing the revisions from the 2009 codes to the 2012 codes as well as any revisions to
the local amendments. Representatives from the Planning, Fire and Health Departments will be available for
questions.
BRANSON
Planning & Development
CITY
OF
110 West Maddux St., Suite 215, Branson, Missouri 65616
(417) 337-8549 FAX (417) 334-2391
The City is preparing to propose the adoption of the 2012 International Code Council (ICC) codes with local
amendments. Currently, the City’s enforces the 2009 ICC codes with local amendments. The adoption process for
the 2012 codes will be similar to the process for the 2009 codes. As a result, the City is proposing the same local
amendments as they were approved in 2009 except for the following additional changes (any changes to the
numbering only have not been included as the regulations themselves are proposed to remain the same):
International Residential Code:
‐ Since adoption of the 2009 ICC, the City created and approved a Cross Connection Control Ordinance. As
a result, Sec. P2902.1 is proposed to be expanded to include this ordinance.
‐ When 2009 ICC were adopted, staff had changed the provided criteria (ground snow load) to roof snow
load. Additionally, staff had changed the value associated with the criteria from 15 to 22. As staff has
received multiple inquiries as to why the City did so, and without having an explanation, staff is proposing
to use the criteria and values provided for this portion of the Climatic and Geographic Design Criteria
Table R301.2(1).
International Plumbing Code:
‐ Since adoption of the 2009 ICC, the City created and approved a Cross Connection Control Ordinance. As
a result, Sec. 608.1 is proposed to be expanded to include this ordinance.
International Fire Code:
‐ As the State of Missouri does not regulate the release of sky lantern type fireworks, and due to their
uncontrollable nature, staff is proposing a definition be provided and they be prohibited.
‐ Current adopted codes do not allow a residential type stove/oven to be used in a commercial setting without
proper ventilation, or a Type 1 hood. As a result, staff is proposing language to allow a business to add a
residential stove/oven for use in a warming kitchen provided several criteria is met.
‐ In the past, the City has dealt with several issues surrounding the installation of wrong pipes for fire
sprinkler systems, T-Tapping fire alarm devices and wrong wiring. As a way to alleviate these issues, staff
is proposing for the City to follow what other jurisdictions (including Springfield, MO) have done which is
to require installers to be NICET (National Institute for Certification in Engineering Technologies)
certified.
‐ Staff is proposing for the City to follow a growing standard in other jurisdictions or providing color coded
tags. These tags, either green, yellow or red, would allow staff a quicker way to determine the status of a
Fire and Life Safety System.
‐ Staff is proposing to add language which would not allow contractors to remove fire alarm systems if it
previously exists in Group B or M structures.
‐ In an effort to provide better consistency throughout the school district (Group E structures), staff is
proposing smoke detection and/or heat detection to be installed in mechanical rooms, HVAC rooms,
storage rooms and common areas as required by the Fire Code Official.
‐ In response to manufacture cut sheets for a certain smoke detector which includes an ADA horn strobe
which state they will not function on battery power, staff is proposing single and multiple station smoke
detectors with strobes shall be operated by the power source.
‐ In an effort to add more clarity to the monitoring of fire sprinkler systems or other automatic fire
extinguishing systems, staff is proposing for all commercial building with a new, or existing system, to be
monitored by a central station. This would only affect 2-3 existing systems in the City.
‐ In an effort to clarify issues between the City’s codes and operational permits issued by the Fire
Department for fireworks sales, staff is proposing to add language from the State’s requirements.
‐ Fire apparatus access roads shall not exceed 15 percent in grade. At commercial approaches, commercial
driveway aprons, and commercial driveway grade changes, the algebraic difference of grade shall no
exceed 6 percent as measured in 20 feet tangents from the point of change each direction.
Highlights of IBC Code Section Changes from 2009 to 2012 (This is not a complete list) Fire and Smoke Protection Features  Section 712 Vertical Openings  Section 713 Shaft Enclosures  Section 714.4.1.2 Membrane Penetrations  Section 716 Opening Protectives  Calculated Fire Resistance Table 722.5.1(1) (4) & (5) Means of Egress  Section 1005 Sizing  Section 1007 Accessible Means of Egress  Section 1009 Stairways  Section 1011 Exit Signs  Section 1012 Handrails  Section 1013 Guards  Section 1014 Exit Access  Section 1018 Corridors  Section 1021 Number of Exits and Exit Configuration  Section 1022 Interior Exit Stairways and Ramps  Section 1023 Exit Passageways  Section 1027 Exit Discharge  Section 1028 Assembly Accessibility  Section 1108 Special Occupancies  Section 1109 Other Features Exterior Walls  Section 1405 Installation of Wall Coverings  Section 1407 Metal Composite Materials Roof Assemblies and Rooftop Structures  Section 1509 Roof Top Structures Structural Design  Section 1604 General Design Requirements  Section 1607 Live Loads  Section 1609 Wind Loads Special Inspections and Tests  Section 1704 Special Inspections, Contractor Responsibility and Structural Observations  Section 1705 Required Verification and Inspection Wood  Section 2306 Allowable Stress Design  Section 2308 Conventional Light‐Frame Construction Glass and Glazing  Section 2406 Safety Glazing Section 102.3 202 306.5 308.5 401.4 403.3 404.1 501.2, 506.4 505.1 506.3.7.1 506.3.8 506.3.9 506.3.10 506.3.11.2 507.2 507.2.1 507.2.1.1 507.2.1.2 507.2.2 Change Devices to be maintained in accordance with the original design and the owner or owners designated agent is assigned the responsibility for maintenance Environmental air: definition now includes air from a parking garage . Clarifies that permanent access is required to equipment and appliances on a roof or elevated structure higher than l16’ above grade. No barrier to access can be greater than 38” and a permanent ladder must be attached regardless of indoors or out of doors. Labeled Assemblies: Allowable clearance reductions must now be based on listed and labeled reduced‐clearance protective assemblies in accordance with UL1618 Intake opening Location: the minimum clearance between an air intake opening and any public way is now measured from the opening to the lot line, not to the centerline of the public way. Min. ventilation rates for nail salons: Nail stations in nail salons must now each be provided with a source capture system. Enclosed parking garages: the mechanical ventilation systems required in enclosed parking garages are now permitted to be operated automatically by carbon monoxide detectors. Independent system Required: Dryer exhaust shall be independent of all other systems. Type I exhaust systems shall be independent of all other systems . Single or combined Type II exhaust systems for food processing operations shall be independent of all other exhaust systems. Domestic Kitchen Exhaust Systems: Domestic kitchen exhaust ducts are now required to be independent of all other exhaust systems. (formerly allowed bath exhaust to be combined.) Grease Reservoirs: Criteria are now provided for the construction of a grease reservoir in a grease duct system where the reservoir is not a manufactured product. Grease duct cleanouts and other openings: Gasket and sealing materials on grease duct cleanout doors must now be rated at a min of 1500 Deg. Fah. Grease duct horizontal cleanouts Criteria for cleanouts service horizontal grease ducts have been rearranged for ease of use and clarification Underground grease duct installations: Grease ducts installed in underground locations are now regulated based upon a number of new provisions. Most apt to apply to food establishments that cook meals at each individual table( hibachi grilling) Field applied grease duct enclosures: Change comes from a previous misuse of listed product. Type I or II hood required: Neither hood is required for listed integral downdraft exhaust systems. Type I hoods: Type I hoods no longer are required to be installed where complying electric cooking appliances are being used. Pizza ovens etc. Operation of Type I hoods: A method is now required to keep the pilot burner on a gas cooking appliance from being extinguished when the kitchen exhaust fan interlock shuts off appliances. Exhaust Flow rate label for Type I hoods now required to be attached to the hood specifying the listed minimum exhaust air flow Type II hoods: shall be installed above dishwashers and appliances that produce heat or moisture and do not produce grease or smoke as a result of the cooking process. 507.10 510.7 601.4 602.2.1 603.7 603.9 603.17,202 805.3 901.4 928 1101.10 1105.6 & 1105.6.3 1106.4 Field applied grease duct enclosure systems are now specifically prohibited from being used as enclosures over the top of type I hoods Automatic fire suppression systems are no longer required in the exhaust ducts in semiconductor fabrication facilities. (Group H5 occupancies) Contamination prevention in plenums: Chimneys and vents are now permitted to pass through a plenum where in compliance with one of 3 new allowances. (1. Must be sealed in accordance with Manuf inst. 2. Installed such that fitting and joints between sections are not installed in the above ceiling space. 3. Venting system shall be installed in a conduit or enclosure with sealed joints separating the interior of the conduit or enclosure from the ceiling space. Materials in plenum: Any material or assembly that encloses a combustible material in a plenum must be noncombustible , encased in gypboard or listed and labeled as part of a testes assembly or system. Rigid Duct penetrations: Ducts that serve a private garage only and do not penetrate a wall or ceiling now are not required to be constructed of 26‐gage metal and are permitted to have openings. Unlisted duct tape is no longer permitted as a sealant on nonmetallic ducts. (unlisted duct tape is not allowed as a sealant on any type of duct system. The previous limitation only applied to metal ducts.) Air Dispersion systems: A duct system that has not previously been recognized is now acceptable for installation. This is commonly constructed of but not limited to fabric or plastic film..Must be 1) installed entirely in exposed locations. 2) under positive pressure. 3)not pass thru no penetrate fire resistant rated construction. 4) must be listed and labeled. Factor built chimney offsets: No part of a chimney may be at more than a 30deg angles and no more than 4 elbows offsets Fireplace acces: Must now comply with UL907 Include items such as glass doors, combustion air vents, smoke chambers, surfacing materials and termination caps. Evaporative cooling equipment: Newly introduced to the IMC in a new section #928 Locking access port caps: these are no longer required on refrigerant access ports if the refrigeration equipment is located in a secured location. Mechanical room ventilation: minimum ventilation rates in an ammonia machinery room must now be in accordance with IIAR2 Flammable refrigerants: Ammonia machinery room must be ventilated. 2012 202 definitions 303.4 308.9 315.1 403.1 403.2 403.2.1 403.3.2 403.3.6 405.4 407.2 410 417.5.2.6 424.9 504.4.1 504.7 605 International Plumbing Code Hydromechanical : Continuous separation is accomplished by air entrainment, buoyancy and interior baffling. (more commonly recognized as an in line unit installed above ground inside the kitchen area Gravity: traditional buried unit outside whereby separation is accomplished by gravity during a retention time of not less than 30 minutes. Specifics of interceptors found in section 1003.3.4 All plumbing products and materials must now be listed by a third‐party certification agency. Hot water piping is now permitted to be bundled with cold water piping whenever the hot water piping is insulated. This is intended to prevent costly heat transfer. The modified text clarifies that only the ends of the annular spaces need to be sealed or closed to prevent uncontrolled air movement. Modification of the minimum number of required plumbing fixtures for business and mercantile occupancies. Exemption change: separate facilities shall not be required for mercantile occupancies in which the maximum occupant load is 100 or less (increase from 50) Change: in that now (2) family/assisted‐use toilet rooms in lieu of 2 separate toilet rooms (1 for each sex) Advantage for the user in the event one of the rooms is closed for cleaning or being utilized extensively for changing of colostomy supplies or the like. Change: in that toilet rooms shall not open directly into a room used for the preparation of food for service to the public Locking devices are now prohibited on the egress door of toilet rooms designed for multiple occupants. This section does not apply for family or assisted‐use toilet rooms. A new allowance recognizes a commonly used international method of connection. The connection arrangement consists of a waste tube connector on the water closet that is inserted into an elastomeric gasket. The waste tube and gasket are then inserted into the drain pipe opening at the floor line. The water closet fixture is then anchored directly to the floor using mounting brackets or fasteners. Bathtubs must now be provided with an overflow outlet. Not fewer than 2 drinking fountains shall be provided, one for wheelchair and one for standing persons. A single may be allowed if at wheelchair height. In restaurants where a container of free water is supplied, drinking fountains are not required. In other occupancies, bottled water dispensers may account for 1 of the 2 required fountains. Shower pan liner: materials change to recognize acceptable form of waterproofing for on site construction of shower floors. Requirement for bidet sprays Clarification that water heaters with separate storage tanks shall be provided with complying TPR protection Clarification that drain pans are only required for storage‐tank type water heaters or hot water storage tanks. (simple version is that pans are not required under tankless water heaters) Several changes in Polyethylene of raised temperature (PE‐RT) plastic tubing. In this section 606.7 607.1.1 607.2 607.5 608.8 704.3 711.2.1 709.1 713.3.3 712.3.5 715.1 802.1.8 802.2 802.3 901.1.3 / .8 903.5 Water distribution piping that is installed in bundles must now be labeled for content and direction of flow. Intent is to help eliminate the possibility of cross connections. Interval of markings shall not exceed 25 feet and no fewer than 1 identification per room. Can no longer use water heater thermostat as a temperature limiting device where the code requires a limit for hot or tempered water. Hot or tempered water supply to fixtures : The maximum distance between a hot water supply source and all fixtures served by the supply source has been reduced from 100’ to 50’. Recirculating system piping and heat traced piping shall be considered to be sources of hot or tempered water. Hot water piping in automatic temperature maintenance systems shall be insulated with 1” of insulation. The first 8’ of hot water piping from a hot water source that does not have heat traps shall be insulated with .5” Non potable water systems both inside and outside of a building must have the piping identified. Horizontal branches are now permitted to connect at any point in a stack abov4e or below a horizontal offset. In addition, l horizontal branches are now allowed to connect to the base of stacks at a point located not less than 10 times the diameter of the drainage stack downstream from the stack Omission of vents for horizontal stack offsets: As a result of e deletion of Section 722.1, horizontal branches can now connect at any point in a stack above or below a horizontal offset. Drainage fixture units for bathroom groups Sump pump and ejector discharge pipe and fittings Sump pump connection to the drainage system: Where the discharge line connects into horizontal drainage piping, the connection shall be made through a wye fitting into the top of the drainage piping and such wye fitting shall be located not less than 10 pipe diameters from the base of any soils stack, waste stack or fixture drain. Sewage backflow: Where plumbing fixtures are installed on a floor with a finished floor elevation below the elevation of the manhole cover of the next upstream manhole in the public sewer, such fixtures shall be protected by a backwater valve installed in the building drain or a horizontal branch serving such fixtures. Sinks used for food preparation and consumption purposes are no longer permitted to connect directly to the drainage system. Must pass through an air gap or an air break to the drainage system. All indirect waste piping shall discharge through an air gap or air break into a waste receptor. All indirect waste piping that exceeds 30” in developed length measure horizontally or 54” in total developed length, shall be trapped. Trap not required for clear water waste that does not directly connect to a sanitary drainage system. Waste receptors: A removable strainer or basket shall cover the waste outlet of waste receptors. And they shall not be installed in bathrooms, toilet rooms, plenums, crawls spaces, attics above ceilings or below floors. Air Admittance Valves now permitted to be used for venting chemical waste systems. Air admittance valves shall not be located in spaces utilized as supply or return air plenums. An open vent terminal from a drainage system shall not be located directly beneath any door, openable window, or other air intake opening of the building or an adjacent 915.2 917 1002.1 1003.1 1105.1 building, and any such vent terminal shall not be within 10’ horizontally of such an opening unless it is at least 33’ above the op of such opening. The horizontal length of a combination waste and vent system shall be unlimited. Single‐stack vent system is now an acceptable venting system. Many associated stipulations. Review on your own. Floor drains in multi‐level parking garages are no longer required to have individual traps, provided the drains are connected to a main trap before discharge to a combined sewer. Now clarified that required interceptors and separators are permitted to be located downstream of the building drain. Roof drains shall be installed in accordance with the mfgs. Instructions. The inside opening for the roof drain shall not be obstructed by the roofing membrane material. 202 308.1 404.2 404.18 408.4 410.4 410.5 618.4 Each section of pipe and each fitting utilized in a gas system requires the identification of the manufacturer. Clearance to combustible Materials: It has been clarified that gypsum board is to be considered a combustible material for the purposes of required clearances CSST piping systems shall be installed in accordance with the terms of their approval, the conditions of listing, and the manufacturers installation instructions Previously devices such as excess flow valves and earthquake valves are considered restrictions in gas piping systems and generally are prohibited from being installed in gas piping and fittings. It has now been clarified that if the gas piping system has been sized to accommodate a fitting or device the device is allowed to be installed. Sediment trap: shall be installed downstream of the appliance shutoff fvalve as close to the inlet of the appliance as practical. It shall have either a tee fitting having a capped nipple of any length installed vertically in the bottommost opening of the tee or other device as an effective sediment trap. Illuminating appliances, ranges, clothes dryers, decorative vented appliances for installation in vented fireplaces, gas fireplaces and outdoor grills need not be so equipped. Excess flow valve must now be listed, sized and installed in accordance with the manufacturers instructions. Flashback arrestor and backflow check valve is now required on any fuel gas system used with oxygen in any hot work operation. Return air may be taken from a garage provided with a dedicated forced‐air‐system. A dedicated forced air heating system that is only serving a garage may take return air from the garage where the furnace is located. Highlights of NEC Code Section Changes from 2008 to 2011 (This is not a complete list) Article 110 Requirements for Electrical Installation  Section 110.24 Available Fault Current Article 200 Wiring and Protection  Section 200.4 Neutral Conductors  Section 200.6 Means of Identifying Grounded Conductors Article 210 Branch Circuits  Section 210.5 Identification of Branch Circuits  Section 210.7 Multiple Branch Circuits  Section 210.12 (B) Branch Circuit Extensions or Modifications – Dwelling Units  Section 210.52 (I) Dwelling Unit Receptacle Outlets – Foyers Article 225 Outside Branch Circuits and Feeders  Section 225.27 Raceway Seal  Section 225.52 Disconnecting Means Article 250 Grounding and Bonding  Section 250.52 Grounding Electrodes  Section 250.53 Grounding Electrode System Installation  Section 250.92 Services  Section 250.102 Bonding Conductors and Jumpers  Section 250.121 Use of Equipment Grounding Conductors  Section 250.190 Grounding of Equipment Article 310 Conductors for General Wiring  Section 310.15 Ampacities for Conductors Rated 0‐2000 Volts Article 314 Outlet, Device, Pull and Junction Boxes; Conduit Bodies; Fittings; and Handhole Enclosures  Section 314.27 Outlet Boxes  Section 314.28 Pull and Junction Boxes and Conduit Bodies Article 404 Switches  Section 404.2 Switch Connections Article 406 Receptacles, Cord Connectors, and Attachment Plugs  Section 406.4 General Installation Requirements  Section 406.6 Receptacle face plates  Section 406.13 Tamper‐Resistant Receptacles in Guest Rooms  Section 406.14 Tamper‐Resistant Receptacles in Child Care Facilities Article 408 Switchboards and Panelboards  Section 408.4 Field Identification Required Article 410 Luminaires, Lampholders, and lamps  Section 410.64 Luminaires as Raceways Article 550 Mobil Homes, Manufactured Homes, and Mobil Home Parks  Section 550.15 (H) Wiring Methods and Materials – Under Chassis Wiring  Section 550.25 Arc‐Fault Circuit‐Interrupter Protection Article 553 Floating Buildings  Section 553.4 Location of Service Equipment Article 555 Marinas and Boatyards  Section 555.3 Ground‐Fault Protection Article 590 Temporary Installations  Section 590.4 (D) Receptacles  Section 590.6 Ground‐Fault Protection for Personnel Article 600 Electric Signs and Outline Lighting  Section 600.2 Definitions – LED Sign Illuminating System  Section 600.4 Markings  Section 600.5 Branch Circuits  Section 600.6 Disconnects  Section 600.22 Ballasts  Section 600.33 LED Sign Illuminating Systems, Secondary Wiring Article 645 Information Technology Equipment  Section 645.2 Definitions  Section 645.4 Special Requirements for Information Technology Equipment Room  Section 645.10 Disconnecting Means Article 680 Swimming Pools, Fountains, and Similar Installations  Section 680.21 Motors  Section 680.25 Feeders  Section 680.26 Equipotential Bonding Article 682 Natural and Artificial Made Bodies of Water  Section 682.14 Submersible or Floating Equipment Power Connections Article 690 Solar Photovoltaic Systems  Section 690.4 Installation  Section 690.8 Circuit Sizing and Current  Section 690.10 Stand Alone Systems  Section 690.16 Fuses  Section 690.31 Wiring Methods  Section 690.43 Equipment Grounding  Section 690.47 Grounding Electrode System Article 695 Fire Pumps  Section 695.3 Power Source(s) for Electric Motor Driven Fire Pumps  Section 695.4 Continuity of Power  Section 695.6 Power Wiring Article 701 Legally Required Standby Systems  Section 701.5 Transfer Equipment Article 760 Fire Alarm Systems  Section 760.3 (H) (I) (J) & (K) Other Articles  Section 760.41 NPLFA Circuit Power Source Requirements  Section 760.121 Power Sources for PLFA Circuits Article 770 Optical Fiber Cables and Raceways  Sections 770.1 to 770.182 Article 800 Communications Circuits  Section 800.100 Cable and Primary Protector Bonding and Grounding  Section 800.106 Primary Protector Grounding and Bonding at Mobile Homes  Section 800.110 Raceways for Communications Wires and Cables  Section 800.133 Installation of Communications Wires, Cables, and Enclosures  Section 800.154 Applications of Listed Communications Wires, Cables and Raceways Article 820 Community Antenna Television and Radio Distribution Systems  Section 820.100 Cable Bonding and Grounding  Section 820.110 Raceways for Coaxial Cables  Section 820.113 Installation of Coaxial Cables Article Network‐Powered Broadband Communications Systems  Section 830.106 Grounding and Bonding at Mobile Homes  Section 830.133 Installation of Cables and Equipment Informative Annex A Product Safety Standards Informative Annex B PROPOSAL NUMBER 0000-00
FROM:
City of Branson
Purchasing Office
110 W. Maddux St., Suite 200
Branson, MO 65616
Telephone: (417) 334-3345
Date: July 15, 2014
Date and Time Returnable:
3:00 p.m., July 00, 2014
Buyer: David D. Rockhill, C.P.M.
Facsimile: (417) 335-6042
TO:
SEALED PROPOSALS MUST BE PHYSICALLY RECEIVED IN THE CITY
CLERK’S OFFICE PRIOR TO 3:00 P.M. ON MONDAY, JULY 00, 2014.
Proposals will be opened by the buyer in the Municipal Courtroom, which is located
on the second floor of city hall, next to the city clerk’s office.
•
•
•
•
Proposals shall be submitted on the forms provided and must be manually signed by the
individual authorized to legally bind the company.
Proposals shall be submitted with the RFP number clearly indicated on the outside of the
package(s).
Proposals received after the opening date and time will be rejected.
FAXED/EMAILED PROPOSALS WILL NOT BE ACCEPTED.
You are invited to submit your proposal to furnish the materials and/or services described herein.
Please submit your prices/fees net of all discounts.
DESCRIPTION
TOURISM MARKETING ORGANIZATION
See attached Instructions, General Conditions, Specifications, and Bid Form for detailed
information.
It is the intent of the City that this Request for Proposal promotes competition. It shall be the
Proposer’s responsibility to advise the Purchasing Department if any language, requirements, etc.
any combination thereof, inadvertently restricts or limits the requirements stated in this Request
for Proposal to a single source. Such notification must be submitted in writing and must be
received by the Purchasing Department not later than five (5) days prior to the opening date.
RFP 0000-00
July 15, 2014
Page 2 of 12
STANDARD INSTRUCTIONS TO PROPOSERS
AND CONDITIONS OF REQUEST FOR PROPOSAL
1. PREPARATION OF PROPOSALS
A. Proposers are expected to examine the scope of services, requirements and all
instructions of the Request for Proposal. Failure to do so will be at Proposer's risk.
B. Any manufacturer's name, trade names, brand names, information listed are for
information and are not intended to limit competition.
2.
SUBMISSION OF PROPOSALS
A. A proposal submitted by a Proposer must (1) be manually signed by the Proposer on
the Pricing Page of the Request For Proposal; (2) contain all information required by
the Request For Proposal; (3) be priced as required; (4) be sealed in an envelope or
container; (5) be attached to a security deposit if required; and (6) be delivered to the
City Clerk’s Office, 110 W. Maddux, Suite 205, Branson, MO 65616 and officially
clocked in no later than the exact time and date specified on the Request For
Proposal.
B. The sealed envelope or container containing a proposal should be clearly marked on
the outside with (1) the official Request for Proposal number and (2) the official
closing date and time.
C. Do not submit proposals in response to other solicitations in the same sealed
envelope. If more than one proposal is submitted in the same container, your proposal
may be rejected as non-responsive.
D. The proposer is requested to submit one (1) original signature proposal and two (2)
complete copies (marked copies) of the original signature proposal, for a total of three
(3) complete proposals.
3.
MODIFICATION OR WITHDRAWAL OF PROPOSALS
A. Proposals may be modified or withdrawn by written or telegraphic notice received
prior to the official closing date and time specified. A proposal may also be
withdrawn or modified in person by the Proposer or his authorized representative
provided proper identification is presented before the official closing date and time.
Verbal phone requests to withdraw or modify a proposal will not be considered.
B. After the official closing date and time, no proposal may be modified or withdrawn.
RFP 0000-00
4.
PROPOSAL OPENING
July 15, 2014
Page 3 of 12
A. Proposal openings shall be public on the date and at the time specified on the
proposal form. It is the Proposer's responsibility to assure that his proposal is
delivered at the proper time and place of the proposal opening. Proposals which for
any reason are not so delivered will not be considered. Offers by telegram, telephone,
or facsimile will not be accepted, unless specifically authorized by the Request for
Proposal. Proposal files may be examined during normal working hours by
appointment.
5.
AWARDS
A. As the best interest of the City may require, the right is reserved to make awards; to
reject any and all proposals or waive any minor irregularity of technicality in
proposals received.
B. Awards will be made to the Proposer whose proposal (1) meets the specifications
and all other requirements of the Request for Proposal and (2) is the best proposal,
considering price, responsibility of the Proposer and all other relevant factors in the
criteria for award.
C. Each proposal is received with the understanding that the acceptance in writing by
the City of the offer to furnish any or all services described therein shall constitute a
contract between the Proposer and the City; and shall bind the Proposer to furnish
and deliver at the price, and in accordance with the conditions of said accepted
proposal and detailed specifications.
6.
OPEN COMPETITION
It is the intent and purpose of the Purchasing Department that the Request for
Proposal permits free and open competition. However, it shall be the Proposer's
responsibility to advise the Purchasing Department if any language, requirements,
etc., or any combination thereof, inadvertently restricts or limits the requirement to a
single source or otherwise prohibits the submission of a proposal. The notification
should be received by the Purchasing Department at least five days prior to the
Request for Proposal closing date and time. The Proposer may submit a notification
after the proposal closing provided sufficient time is permitted for a thorough review
by the Purchasing Department and/or Evaluation Committee and its decision will be
final.
RFP 0000-00
July 15, 2014
Page 4 of 12
PROPOSAL REQUIREMENTS
1.
PROPOSAL TERMS AND CONDITIONS: The following terms and conditions apply to
submitting proposals in response to this Request for Proposal:
1.1
Incurred Expenses: This City is not responsible for any expenses which
proposers may incur in preparing and submitting proposals called for in this
Request for Proposals.
1.2
Interviews: The City reserves the right to conduct personal interviews or require
presentations of any or all proposers prior to selection. The City will not be liable
for any costs incurred by the proposer in connection with such interviews/
presentations (i.e. travel, accommodations, etc.)
1.3
Request for Additional Information: The proposer shall furnish such additional
information as the City of Branson may reasonably require. This includes
information which indicates financial resources as well as ability to provide and
maintain the system and/or services. The City reserves the right to make
investigations of the qualifications of the proposer as it deems appropriate.
1.4
Acceptance/Rejection/Modification to Proposals: The City reserves the right to
negotiate modifications to proposals that it deems acceptable, reject any and all
proposals, and to waive minor irregularities in the procedures.
1.5
Proposals Binding: All proposals submitted shall be binding for ninety (90)
calendar days following the opening.
1.6
Proprietary Information: In accordance with Public Records Law, and except as
may be provided by other applicable State and Federal law, all proposers should
be aware that Requests for Proposals and the responses thereto are in the public
domain. However, the proposers are requested to identify specifically any
information contained in their proposals which they consider confidential and/or
proprietary and which they believe to be exempt from disclosure, citing
specifically the applicable exempting law.
All proposals received from proposers in response to this Request for Proposal
will become the property of the City of Branson and will not be returned to the
proposers. In the event of contract award, all documentation produced as part of
the contract will become the exclusive property of the City.
1.7
Proposer’s Certification: By submitting a proposal, the proposer certifies that he
has fully read and understands the proposal method and has full knowledge of the
scope and nature and quality of work to be performed. The proposer further
certifies that no employee of the City has any direct or indirect financial interest
in any resultant contract, and that no gratuities will be offered or provided to City
of Branson employees or their family members.
RFP 0000-00
July 15, 2014
Page 5 of 12
1.8
Information required to be submitted by Proposer: Each Proposer shall submit
the information outlined in the Scope of Work in order for its proposal to be
adequately evaluated and considered.
1.9
Exceptions: If the Proposer desires to take exception to any terms, conditions and
requirements of the RFP, the Proposer must clearly state those exceptions on the
Affidavit of Compliance. Exceptions taken by the Proposer may be considered in
the evaluation of proposals.
1.10
Late proposals: Proposals received by the City after the time specified for receipt
will not be considered. Proposers shall assume full responsibility for timely
delivery of the proposals to the location designated for receipt of proposals. The
City of Branson is not responsible for the U.S. Mail or private couriers in regards
to mail being delivered by the specified time so that a proposal can be considered.
All proposals will be received at the time and place specified and made available
for public inspection when an award decision is made.
1.11
Completeness: All information required by the Request for Proposal must be
supplied to constitute a legitimate proposal. The City of Branson reserves the
right to use any and all information presented in any response to the Request for
Proposal. Acceptance or rejection of the RFP does not affect this right.
RFP 0000-00
July 15, 2014
Page 6 of 12
SCOPE OF SERVICES
I. Introduction:
The City of Branson is seeking a tourism marketing organization to direct and carry out a
destination marketing program for the City. The selected organization will manage and direct
the expenditure of a part of the tax revenues generated through the City’s tourism tax. By
law, 94.815.4 RSMo, the City must allocate twenty-five percent (25%) of its tourism tax
funds (“Funds”) toward the marketing and promotion of tourism. It is expected that about
$2.5 million will flow through the Tourism Promotion Account annually. Of these monies,
the City anticipates awarding about $1.9 million each year pursuant to this RFP.
The marketing contract with the City has a term of one year; however, the City has the option
to renew the contract, in one-term increments, for an additional four years.
The payment of Funds is conditioned on sufficient monies being collected through the City’s
tourism tax and, separately, payment is subject to annual appropriation by the Board of
Aldermen.
The organization will give the City an account, quarterly, of its handling of the Funds.
II. Objectives:
The objectives of monies channeled through the Tourism Promotion Account are fourfold:
A. To attract overnight visitors to Branson;
B. To increase tourism and city tax revenue;
C. To increase demand for hotel/motel, resort and campground inventory for the purpose of
increasing occupancy; and
D. To increase the demand for local attractions and entertainment by visitors of all ages.
III. Criteria:
Organizations applying for Funds must demonstrate the ability to execute an integrated
destination marketing plan using various media that promotes Branson locally, regionally and
nationally.
RFP respondents must document and show a broad understanding of and significant
experience in the tourism industry. Proposals should include strategies and tactics that reach
all target market segments necessary to attract visitors to Branson including: leisure and
business travelers, travel agents, convention delegates, and motor coach operators and
travelers.
Proposals should address all destination marketing disciplines including: advertising, public
RFP 0000-00
July 15, 2014
Page 7 of 12
relations, group/travel trade sales, corporate partnerships and promotions, direct marketing
and fulfillment, and tourism development. Respondents should include a mechanism to
include community involvement in the planning and decision making process throughout the
term of the contract.
Proposals submitted will include both strategies and tactics. Both qualitative and quantitative
research must be presented to support strategies and tactics of proposed plans and document
success marketing. Submissions will also include a list of measurement criteria that
respondent will use to judge the success of the campaign. Submissions will also address
strategies and tactics to develop and promote new programs, new marketing segments, and the
extension and expansion of the tourist season. All data and information derived from studies,
research, investigations, surveys, test marketing, analysis, experiences, and observations will
be documented and shared with the city.
Organizations responding to the RFP will address how they will handle a destination
marketing program, including fulfillment of visitor inquiries, considering this constraint.
Marketing organizations responding to this RFP must show the ability and present a
marketing plan that will assure the maximization of the city's investment of tourism tax
dollars. All marketing efforts should be aimed at community-wide exposure.
Organizations responding to the RFP must meet requirements set forth by the city. This will
include the demonstrated ability to prepay expenses in anticipation of repayment from
tourism tax revenues and to provide complete support documentation for all expenditures.
IV. Special Conditions Imposed on the Handling of Funds:
Neither the person(s) or legal entity(ies) that receive Funds, nor any of their subsidiaries,
owners or related parties, may use the Funds to pay administrative or overhead expenses,
including without limitation, rent, the costs to acquire real estate, salaries, payroll taxes,
employee benefits, or the costs of furniture and office equipment.
Neither the person(s) or legal entity(ies) that receive Funds, nor any of their subsidiaries,
owners or related parties, may profit from receipt or expenditure of the Funds, nor are
kickbacks from any downstream vendor permitted.
V. Deadlines and submission requirements:
All proposals must be submitted to the City Clerk at the following address
by_______________.
Office of the City Clerk
110 W. Maddux Street, Suite 205
Branson, MO 65616
Responding organizations must include twelve proposal copies.
VI. Selection process:
Proposals will be reviewed and ranked. The organization selected for final consideration will
be required to make a formal presentation of their proposal to the city. The City of Branson
RFP 0000-00
July 15, 2014
maintains and reserves the right to reject any or all proposals.
3.
Page 8 of 12
Missouri Immigration Law Affidavit. The proposer is informed pursuant to Section
285.530, of the Missouri Revised Statutes as a condition of the award of any contract in
excess of five thousand dollars ($5,000.00) the successful bidder shall by sworn affidavit
and provision of documentation, affirm the business entity is enrolled and participating in
a federal work authorization program with respect to its employees who work in
connection with the contracted services. To that end, the proposer will furnish a signed
affidavit (attached) affirming that it does not knowingly employ any person who is an
unauthorized alien in connection with the contracted services. If you are an
Individual/Proprietorship, then you must return the attached Certification of Individual
Proposer.
RFP 0000-00
July 15, 2014
STATE OF MISSOURI
COUNTY OF TANEY
Page 9 of 12
)
) ss
)
AFFIDAVIT
(as required by Section 285.530, Revised Statutes of Missouri)
As used in this Affidavit, the following terms shall have the following meanings:
EMPLOYEE:
Any person performing work or service of any kind or character for hire within
the State of Missouri.
FEDERAL WORK AUTHORIZATION PROGRAM:
Any of the electronic verification of work authorization programs operated by the
United States Department of Homeland Security or an equivalent federal work
authorization program operated by the United States Department of Homeland
Security to verify information of newly hired employees, under the Immigration
Reform and Control Act of 1986 (IRCA), P.L. 99-603.
KNOWINGLY:
A person acts knowingly or with knowledge,
(a)
with respect to the person’s conduct or to attendant circumstances when
the person is aware of the nature of the person’s conduct or that those
circumstances exist; or
(b)
with respect to a result of the person’s conduct when the person is aware
that the person’s conduct is practically certain to cause that result.
UNAUTHORIZED ALIEN:
An alien who does not have the legal right or authorization under federal law to
work in the United States, as defined in 8 U.S.C. 1324a(h)(3).
BEFORE ME, the undersigned authority, personally appeared____________________,
who, being duly sworn, states on his oath or affirmation as
follows:
1.
My name is ___________________________ and I am currently the President
of___________________________________________ (hereinafter “Contractor”),
whose business address is________________________________________, and
I am authorized to make this Affidavit.
2.
I am of sound mind and capable of making this Affidavit, and am personally
RFP 0000-00
July 15, 2014
acquainted with the facts stated herein.
3.
Page 10 of 12
Contractor is enrolled in and participates in a federal work authorization program
with respect to the employees working in connection with the following services
contracted between Contractor and ____________________________________:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________.
4.
Contractor does not knowingly employ any person who is an unauthorized alien in
connection with the contracted services set forth above.
5.
Attached
hereto
is documentation affirming Contractor’s enrollment and
participation in a federal work authorization program with respect to the employees
working in connection with the contracted services.
Further, Affiant saith not.
_____________________________________
[printed name], Affiant
Subscribed and sworn to before me this _______ day of ________________,2014.
_____________________________________
Notary Public
State of Missouri
My Commission Expires:
Commissioned in ___________ County
Commission #
PLEASE NOTE:
Acceptable enrollment and participation documentation consists of the following 2 pages of the EVerify Memorandum of Understanding:
1. A valid, completed copy of the first page identifying the Contractor; and
2. A valid copy of the signature page completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
RFP 0000-00
July 15, 2014
Page 11 of 12
CONTRACT AWARD
1.
This Request for Proposal does not commit the City of Branson to award a contract, pay
any costs incurred in preparation for travel to Branson to present a proposal to this
request, or to procure or contract for services.
2.
The City reserves the right to reject any or all proposals and to waive any minor
informality or irregularity in a proposer’s response if deemed in the best interests of the
City.
3.
All proposals submitted in response to this Request for Proposal become the property of
the City of Branson. The City of Branson reserves the right to accept or reject any or all
proposals received or to cancel this Request for Proposal in part or in its entirety. After
proposals are reviewed, the City will select the proposal in the best interest of the City.
Award of a contract resulting from this RFP will be made only by written authorization
from the City’s Purchasing Office.
The above pricing information is hereby provided in accordance with the terms and
conditions of this Request for Proposal.
SIGNATURE AND IDENTITY OF PROPOSER: The undersigned states that the
correct LEGAL NAME and ADDRESS of (1) the individual proposer, (2) each partner
or joint venture (whether individuals or corporations, and whether doing business under a
fictitious name), or (3) the corporation (with the state in which it is incorporated) are
shown below; that (if not signing the intention of binding himself to become the
responsible and sole contractor) he is the agent of, and duly authorized in writing to sign
for the proposer or proposers; and that he is signing and executing this (as indicated in the
proper spaces below) as the proposal of a (check one):
( ) sole individual
( ) partnership
( ) joint venture
( ) corporation, incorporated under laws of State of Missouri if other than
Missouri please indicate State of incorporation _______________
Respectfully submitted,
Signed ___________________________ Title __________________ Date __________
CONTACT PERSON FOR BID:
PrintedName ____________________________________________________________
Email ____________________________________ Phone (_____)_________________
Address ________________________________________________________________
RFP 0000-00
July 15, 2014
Page 12 of 12
AFFIDAVIT OF COMPLIANCE
RFP 0000-00
To be submitted with Proposer’s Proposal
_____We DO NOT take exception to the RFP Documents/Requirements.
_____We TAKE exception to the RFP Documents/Requirements as follows:
Specific exceptions are as follows:
Company Name __________________________
ADDENDA
By _____________________________________
Proposer acknowledges receipt of the
following addendum:
Addendum No. ___
Authorized Person’s Signature
_______________________________________
Print or type name and title of signer
Addendum No. ___
Company address ________________________
Addendum No. ___
_______________________________________
Addendum No. ___
_______________________________________
Addendum No. ___
Phone _________________________________
Email_________________________
Fax ____________________________________
Federal Tax ID No.______________
Date _______________________________