Trip Itinerary - Rome - WYSO | Wisconsin Youth Symphony Orchestras

Transcription

WYSO
2016 International Tour
PARENT MEETING
April 11, 2015
Welcome and Introductions
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Tour Committee
• WYSO Board members:
Ann Groves Lloyd, Steve Rosing, John Walker,
Teresa Hall
• Parent representatives: George Cao
• Music staff: Jim Smith
• Administrative staff: Bridget Fraser, Joe Bernstein
The 6 Biggest
Questions And Answers
You Have about the
WYSO 2016
International Tour
The 6 Biggest Questions & Answers
You Have about the
WYSO 2016 Tour
#1: WHY Tour?
 Touring Objectives
Maestro James Smith
Liz Bates
Touring Objectives
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Provide opportunities for
students to achieve a deeper
mastery of music
Contribute to building
student's musical and
personal self-confidence and
maturity
Provide opportunities for
audiences to experience
great music, expertly
performed by exceptional
young musicians
An international tour is the
pinnacle of the WYSO
experience!
Every member is expected to participate
You Have about the
WYSO 2016 Tour
#2: HOW Did We Get Here?
 WYSO Tour History
 Surveys
Joe Bernstein
WYSO Tours the Globe
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1986
1989
1991
1992
1994
1997
2000
2005
2012
2014
2016
New York City
Aberdeen, Scotland
Taiwan and Japan
Washington D.C.
France and Spain
Japan
Banff, Alberta, Canada
Hungary, Austria, Czech Republic
Hungary, Austria, Czech Republic
Argentina
ITALY!!!
Parent Survey
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The survey was emailed to 146 families from
Youth and Philharmonia Orchestras. (All families
except current seniors)
76% completion rate
You Have about the
WYSO 2016 Tour
#3: WHERE are we Going?
Bridget Fraser
#3 Where Are We Going?
Italy!!
Rome
Venice
Florence
Tuscany
Montecatini
Verona
When Are We Going?
Tour: July 6-16, 2016
Farewell concert: July 5, 2016
Pre-tour rehearsals: July 2-5, 2016
You Have about the
WYSO 2016 Tour
#4: WHO & WHAT Are Involved?
 Staffing & Logistics
 Tour Staff, Chaperones, Buses
 Instrument Transport/Rental
Joe Bernstein
Staffing
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Tour managers for each bus and 24
hour support services
Chaperones – pay their own way
• Minimum 1:10 ratio
• Drawn from staff, Board members, parents
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Strict WYSO Code of Conduct has
minimized safety risks and provided
safe tours in the past
Instrument Rental
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The following instruments will
be rented as needed:
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Cellos
String basses
Harp
Timpani
Bass Drum
Other large percussion
instruments (as dictated by
repertoire)
Quality of rental instruments
and references will be checked
in advance
Transporting Instruments
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Any instrument that will fit in the
overhead compartment should be carry-on
WYSO will pay oversize/overweight
checking fees for instruments that won’t
fit in the overhead:
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Trombones, Tuba (oversize)
Percussion trap case (oversize, overweight)
Others? (Horns?)
Sturdy cases recommended for all
instruments
Tour Company will help coordinate with
the airlines
Instrument Information
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No Ivory!
WYSO will purchase a carnet, which:
• Keeps detailed list of all instruments shipped
• Speeds up the customs procedure
• Eliminates payment of duties and value-added
taxes
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Instruments will be transported in a
climate controlled truck
Carry-on instruments will be carried on
buses
Performances
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Stunning venues
Fantastic audiences
Outreach component
Pre-concert
rehearsals in venues
Sight-seeing and More!
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Guided tours in each
city
Sight-seeing of major
points of interest
Attendance at one
concert event
Sample local cuisines
Shopping opportunities
Optional excursions for
nominal fees
You Have about the
WYSO 2016 Tour
#5: HOW MUCH Will It Cost?
 Cost & Expenses
 Scholarships & Fundraising
Bridget Fraser
Family Tour Costs
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$4,399– assumes 80 registrations
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Includes:
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Round trip airfare with one checked bag
Hotels
Four performances (booking, logistics)
Sight-seeing
Attendance to one concert event
Two meals daily (breakfast and dinner)
Buses and tour managers
Instrument truck and driver
Basic trip insurance
Air/fuel surcharge
Family Tour Costs
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What can vary –
• Cost if fewer than 80 members and
chaperones register
Family Tour Costs
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Costs not covered:
• Passport (Don’t wait!)
• Other optional comprehensive insurance
• One meal per day & snacks
• Spending money
• Optional single room supplement ($765)
• Any changes (name or other) after airline
ticketing
WYSO Tour Costs
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Scholarships
Instrument rental/shipping
“Ringers”
Gratuities
Staff costs
Buses to/from Chicago
Carnet fees
Music purchase/rental
Tour T-Shirts
Concert program annotation, translation, and
printing
Raffle ticket printing
Payment
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Families pay tour company directly
WYSO will track all payments and
pay on your behalf: deposit,
scholarships, and funds raised
Payment Schedule
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$100 (to WYSO)
June 5
$400 (to ENCORE)*
June 6
$750 (to ENCORE)
Aug. 6
$750 (to ENCORE)
Oct. 6
$750 (to ENCORE)
Dec. 6
$750 (to ENCORE)
Feb. 6
Balance (Minus Funds Raised)
Apr. 6
Scholarships will be handled on an
individual basis
*$350 non-refundable
Insurance
Protection Plans & Refund Policy
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Basic Protection Plan – provided
Comprehensive Plan – $275
Ultimate Plan - $330
• All plans include:
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Health Coverage
Program Interruption Coverage
Travel Delay Protection
Standard medical/job loss cancellation refund
Other Insurance
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Instruments should
be insured
• Homeowners may
cover
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Check your own
health plans for
international
coverage
Check credit cards for
possible coverage
Scholarships
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Need based
Similar application process to tuition request
Application form will be available with
registration paperwork
Applications due June 5 with first payment; late
applications considered if funding is available
Fundraising required of all scholarship recipients
Timing of award notification to be determined by
volume and timing of applications
• Subject to change for job status/income change
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Contact Bridget Fraser or Joe Bernstein with
questions
Fundraising Opportunities
•Annual Musical Notes Campaign
• New this year! Youth and Philharmonia Orchestra members
who raise over the $150 expected Musical Notes fund raising
goal will earn money for their international tour account.
• 80% of money over the goal will be allocated to tour
• Next season, 100% of money over the goal will be available
only to those touring.
•Paris & London Trip Raffles!
• Last year members raised nearly $28,000 for tour accounts
• All raffle sales count toward Musical Notes goal
• Raffle open to all WYSO members to be used toward the
member’s individual musical notes goal
• We are offering two raffles next season!
More Fundraising Ideas!
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Musical Notes Fundraising Ideas:
• Letter Writing
• Facebook presentations and requests
• Volunteer Opportunities (earn $8 per hour for WYSO):
• Taste of Madison – Labor Day Weekend
• Bratfest – Memorial Weekend
• Madison Marathon
• Calendar Sales
Concert/Silent Auction
Spaghetti Dinner/Dance
Mow lawns/Babysit
Garage/Rummage Sale
Start Fundraising NOW!
• Last year, almost $40,000 was paid by WYSO
toward individual tour accounts
• Search ‘free fundraising ideas’ on the internet
• eFundraising.com
• Restaurant cards, Cookie Dough, Popcorn,
Chocolates, and more
• Can be sold online or in person
• Other ideas that have been successful?
You Have about the
WYSO 2016 Tour
#6: WHEN Do We Need To Act?
 Timeline, Decision Points
 Commitment to Go
Bridget Fraser
Participant Registration
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Within your Youth Orchestra
acceptance packet (April/May)
• Tour Company registration form
• WYSO Tour Commitment form
• Scholarship Application
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Return forms along with deposit by
June 5
Questions?
ACIS Encore Tours
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Musical
Educational
Cultural
Social
Touring As Musicians
WYSO Tour Itinerary
Day 1: Wednesday July 6, 2016 | Overnight Flight
Bon Voyage!
Trip Itinerary
Day 2: Thursday July 7, 2016 | Arrive Milan
Welcome to Italy!
Your Encore Tour Managers will meet you at the airport and
welcome you abroad.
Trip Itinerary
Day 2: Thursday July 7, 2016 | Verona
Trip Itinerary
Day 2: Thursday July 7, 2016 | Hotel Check-in
Freshen up and enjoy a welcome dinner and orientation this evening.
Trip Itinerary - Venice
Day 3: Friday July 8, 2016 | Guided Sightseeing
Day 3: Friday July 8, 2016 | Entrance to Doge’s
Palace
Day 3: Friday July 8, 2016 | Bridge of Sighs
Day 3: Friday July 8, 2016 | Leisure Time
Day 3: Friday July 8, 2016 | Venice
Day 3: Friday July 8, 2016 | Opera Night!
Day 3: Friday July 8, 2016 | Opera Night!
Trip Itinerary
Day 4: Saturday July 9, 2016 | Lake Garda Region
Trip Itinerary
Day 4: Saturday July 9, 2016 | Sirmione Ruins and
Grotto of Catulllo
Trip Itinerary
Day 4: Saturday July 9, 2016 | Lunch in Desenzano
Trip Itinerary
Day 4: Saturday July 9, 2016 | Lunch in Desenzano
Trip
Itinerary
Trip Itinerary: Return to USA
Day 4: Saturday July 9, 2016 | Mantua
Trip Itinerary: Return to USA
Day 4: Saturday July 9, 2016 | Mantua
Teatro Sociale Mantua
Teatro Sociale Mantua
Trip
Itinerary
Trip Itinerary - Rome
Day 4: Saturday July 9, 2016 | Return to Verona
Trip Itinerary - Florence
Day 5: Sunday July 10, 2016 | Depart to Florence
Day 5: Sunday July 10, 2016 | Piazzale Michelangelo
Day 5: Sunday July 10, 2016 | Montecatini
Day 6: Monday July 11, 2016 | Guided Sightseeing
Tettucio Spa Park, Montecatini Terme
Trip Itinerary – Tuscany Excursion
Day 7: Tuesday July 12, 2016 |
Day 7: Tuesday July 12, 2016 | Siena
Trip Itinerary – Performance, Tuscany
Day 7: Tuesday July 12, 2016 | Charity Concert
Day 8: Wednesday July 13, 2016 | Visit Orvieto
Day 8: Wednesday July 13, 2016 | Arrive Rome
Day 8: Wednesday July 13, 2016 | Arrive Rome
Day 8: Wednesday July 13, 2016 | Dinner
Piazza Navona/ Trevi Fountain
Day 9: Thursday July 14, 2016 | Guided Sightseeing
Day 9: Thursday July 14, 2016 | Imperial Rome
Day 9: Thursday July 14, 2016 | Guided Sightseeing
Day 9: Thursday July 14, 2016 | Ancient Rome
Day 9: Thursday July 14, 2016 | Ancient Rome
Day 10: Friday July 15, 2016 | St Peter’s Basilica
Day 10: Friday July 15, 2016 | Christian Rome
Day 10: Friday July 15, 2016 | Sistine Chapel
Trip Itinerary – Performance, Rome
Day 10: Friday July 15, 2016 | Final Concert in Rome
Trip Itinerary – Performance, Rome
Day 10: Friday July 15, 2016 | Final Concert in Rome
Trip Itinerary – Rome
Day 10: Friday July 15, 2016 | Farewell dinner
Day 11:
Saturday July
16, 2016
Transfer to Airport and Return Home
Trip
Itinerary:
Return
to| USA
Arrive Chicago
Wisconsin Youth Symphony
Orchestra
Italy Performance Tour,
July 6 - 16, 2016

Trip Itinerary - Rome - WYSO | Wisconsin Youth Symphony Orchestras

Transcription

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