Look Inside - BE Publishing

2nd Edition
Teen-based Activities for Microsoft Access
The Development Team at B.E. Publishing
and Linda Viveiros & Diane Silvia, Editors
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B.E. Publishing
Student Workbook
2nd edition
www.bepublishing.com
©2011 b.e. Publishing, inc. All rights reserved.
Student Workbook
2nd Edition
Published by
Access It! 2E • Student Workbook
ISBN: 1-934422-34-7
Copyright © 2011 by B.E. Publishing, Inc.
All Rights Reserved. No part of this work covered by
copyright hereon may be reproduced or used in any
form or by any means—including but not limited to
graphic, electronic, or mechanical, including photocopying, recording, taping, Web distribution, or information
storage and retrieval systems—without the expressed
written permission of the publisher.
Editors
The Development Team at B.E. Publishing
Kathleen Hicks
Diane Silvia
Linda Viveiros
Design
Fernando Botelho
Permissions
To use materials from this text, please contact us:
B.E. Publishing, Inc.
P.O. Box 8558
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U.S.A.
Tel: 888.781.6921
Fax: 401.781.7608
E-mail: [email protected]
All references made to specific software applications
and/or companies used within this book are registered
trademarks of their respective companies.
Printed in the U.S.A.
Table of Contents
Introduction............................................. ii
24. Solo Artists ......................................56
Activity Layout ........................................ iii
25. Competitive Swimming ...................58
Curriculum Guide ................................... iv
26. Television Shows .............................60
Activities ..................................................1
27. Sweet 16 Party ................................64
1. Celebrity Addresses ...........................2
28. Mail Merge .....................................66
2. Pop Albums .......................................4
29. Mailing Labels .................................68
3. Search Engine Ads .............................6
30. Graduation Party ............................69
4. Man on the Moon .............................8
31. Cell Phone Users..............................71
5. Flight Schedule ................................10
32. World Cup Soccer ............................73
6. NASCAR® .........................................12
33. Concerts ..........................................76
7. Colleges ...........................................16
34. Teen Choice Awards ........................79
8. Jobs .................................................18
35. Presidents........................................82
9. States ..............................................20
36. UConn Women’s Basketball Team ...89
10. Online Retail Stores .........................24
11. Twitter .............................................28
12. Baby Names ....................................30
13. eBOOKS ...........................................32
14. Hip-Hop ...........................................34
15. Holiday Wish List .............................36
16. Video Games ...................................38
17. Major League Baseball® .................40
18. James Patterson Books....................42
19. Cars .................................................44
20. Prom ...............................................46
21. Airlines ............................................48
22. Roller Coasters ................................50
23. Country Music Awards ....................52
Introduction
Welcome to the 2nd Edition of Access It! from B.E. Publishing.
The Access It! Student Workbook includes all new and updated activities that provide students
with real-world, hands-on practice activities and projects to help them become proficient users of
Microsoft Access.
Using Access It!, students will create real-life, teen-based databases to further develop and enrich
their Microsoft Access software skills. Each project has been organized in an easy-to-read, selfguided, step-by-step format and is set up to become more difficult as students progress through the
book. Completing the activities in this book will prepare students for the Microsoft Office Specialist
Certification in Access.
Prerequisite Skills Required
In order to complete the activities in this book, the student should have a basic working knowledge
of using Microsoft Access. This book does not provide step-by-step instructions specific to anyone
particular version of Microsoft Access; rather, it provides general instructions for students to
practice using any version of Microsoft Access.
Compatibility
The instructions have been written for any version of Microsoft Access running on a Windows
operating system. However, with few modifications, this book can easily be used with Macintoshbased systems.
Standards
The skills in this book align with NBEA (National Business Education Association) and ISTE
(International Society of Technology Education) information technology standards for databases.
Organization of the Textbook
The text is organized into a hierarchical skill-level format. With a few exceptions, most of the
activities in this book build upon skills practiced in previous activities.
ii
Activity Layout
ACTIVITY
1
New Skills
Celebrity Addresses
New Skills
lists the new skill or skills
being reinforced.
Activity Overview
Activity Overview
F
1. Create a
database.
2. Name and save a
database.
3. Create a table.
4. Define a database
table structure.
5. Save a table.
6. Adjust column
widths.
7. Change the
page setup to
landscape.
8. Print a table.
or many people, especially teens, writing to famous people is a hobby.
Fans hope to get responses to their letters. Fanmail.biz is a Web site that
holds more than 50,000 celebrity addresses. The site includes addresses for
actors, actresses, singers, dancers, models, authors, directors, sports figures,
music groups, and more. People who have used an address from the Web
site to write to a celebrity and received a response from the celebrity provide
feedback on the site about the response time and what they received from the
celebrity, such as an autograph.
Provides a description of each activity
highlighting the database(s) to be
produced.
The following activity illustrates how a database can be used to organize an
address book of various celebrities.
Instructions
Instructions
New Skill Indicator
NEW SKILL
1. Create a NEW database.
NEW SKILL
2. Name the database ADDRESSES.
NEW SKILL
3. Create a NEW table in Design View.
NEW SKILL
4. Set up the database table by using the database structure provided below.
identifies an instruction that
includes a new skill reinforced
in an activity.
Provides the step-by-step instructions
for completing each activity.
Database Structure
FIELD NAME
DATA TYPE
First Name
Text
Last Name
Text
Management Company
Text
Street Address
Text
City
Text
State
Text
Zip
Text
Reference Box
illustrates information needed to
complete the activity.
5. Save the table as CELEBRITY without defining a primary key.
NEW SKILL
6. Go to Datasheet View and enter the data for each record as shown.
7. Adjust the Field Name column widths as necessary.
NEW SKILL
8. Resave the table.
9. Carefully proofread your work for accuracy.
NEW SKILL
10. Change the page setup to landscape orientation.
NEW SKILL
11. Print a copy of the CELEBRITY table if required by your instructor.
2
ACTIVITY
1
Celebrity Addresses
INPUT DATA
First Name
Last Name
Management
Company
Street Address
City
State
Zip
1
Miley
Cyrus
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
2
Miranda
Cosgrove
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
3
Dakota
Fanning
Osbrink Talent
Agency
4343
Lankershim
Blvd., Suite 100
Universal City
CA
91602
4
Selena
Gomez
Hollywood
Records, Inc.
500 S. Buena
Vista Street
Burbank
CA
91521
5
Ashton
Kutcher
Entertainment
1801 Century
Park E., Suite
700
Los Angeles
CA
90067
6
Taylor
Lautner
Management
360
9111 Wilshire
Blvd.
Beverly Hills
CA
90210
7
Demi
Lovato
Hollywood
Records, Inc.
500 S. Buena
Vista Street
Burbank
CA
91521
8
Britney
Spears
42 West
11400 W.
Olympic Blvd.,
Suite 1100
Los Angeles
CA
90064
9
Cole
Sprouse
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
10
Dylan
Sprouse
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
RECORD #
Input Data
includes data for the reader to input
or reference for each activity.
3
iii
Curriculum Guide
ACTIVITY
iv
NEW SKILLS
1
Celebrity Addresses
Create a database.
Name and save a database.
Create a table.
Define a database table structure.
Save a table.
Adjust column widths.
Change the page setup to landscape.
Print a table.
2
Pop Albums
Format a number field.
Sort in ascending order.
3
Search Engine Ads
Format a currency field.
Sort in descending order.
4
Man on the Moon
Format a date field.
5
Flight Schedule
Format a time field.
6
NASCAR®
Format a yes/no field.
Sort by multiple fields.
Create a query.
7
Colleges
Format a hyperlink field.
Use a hyperlink.
8
Jobs
Add a description property.
Set field properties.
Set a field size.
Set a field format.
Set a caption property.
9
States
Specify a primary key.
10 Online Retail Stores
Create an Input Mask.
11 Twitter
Use the Find and Replace command.
12 Baby Names
Find records using a wildcard character.
13 eBOOKS
Format the font and point size within a table.
Rename a field.
14 Hip-Hop
Create a Validation Rule.
Create Validation Text.
Curriculum Guide
ACTIVITY
NEW SKILLS
15 Holiday Wish List
Use filter by selection.
16 Video Games
Compact and repair a database.
Back up a database.
Delete records.
17 Major League Baseball®
Create a select query.
Sort in a query.
Specify criteria in a query.
18 James Patterson Books
Create a query by using the wizard.
Sort a query in descending order.
Use the = comparison operator.
19 Cars
Create a form using the Form Wizard.
Use the Columnar form layout.
Use the Standard form style.
20 Prom
Use the New Record button.
Enter data in Form View.
Print a single form record.
21 Airlines
Use the Tabular form layout.
Use the Expedition form style.
Create a form based on a query.
Edit a form design.
22 Roller Coasters
Use the Justified form layout.
Use the Stone form style.
Change the alignment of column headings.
23 Country Music Awards
Create a report using the wizard.
Use the Columnar layout.
Use the Casual style.
24 Solo Artists
Save a word processing file as plain text.
Use the Get External Data option.
Import a text file into Access
25 Competitive Swimming
Export a table to Microsoft Excel.
Use the SUM formula in Microsoft Excel.
26 Television Shows
Create a report using groupings.
Modify a report in Design View.
v
Curriculum Guide
vi
ACTIVITY
NEW SKILLS
27 Sweet 16 Party
Set up a database to be used for a mail merge.
28 Mail Merge
Create a main document.
Locate a database file for merge purposes.
Complete a mail merge using the Mail Merge Wizard in Microsoft
Word.
29 Mailing Labels
Create mailing labels using the label Wizard.
Design and format mailing labels.
Print mailing labels.
30 Graduation Party
Provides additional reinforcement in the area of querying a
database.
31 Cell Phone Users
Create a pie chart using the Chart Wizard.
32 World Cup Soccer
Use the OR logical operator.
Display only selected fields in query results.
33 Concerts
Use the Between…And…comparison operator.
34 Teen Choice Awards
Provides additional reinforcement in the areas of querying a
database and creating a form.
35 Presidents
Provides additional reinforcement in the area of querying a
database.
36 UConn Women’s
Basketball Team
Provides additional reinforcement in the area of querying a
database.
Activities
ACTIVITY
1
New Skills
1. Create a
database.
2. Name and save a
database.
3. Create a table.
4. Define a database
table structure.
5. Save a table.
6. Adjust column
widths.
7. Change the
page setup to
landscape.
8. Print a table.
Celebrity Addresses
Activity Overview
F
or many people, especially teens, writing to famous people is a hobby.
Fans hope to get responses to their letters. Fanmail.biz is a Web site that
holds more than 50,000 celebrity addresses. The site includes addresses for
actors, actresses, singers, dancers, models, authors, directors, sports figures,
music groups, and more. People who have used an address from the Web
site to write to a celebrity and received a response from the celebrity provide
feedback on the site about the response time and what they received from the
celebrity, such as an autograph.
The following activity illustrates how a database can be used to organize an
address book of various celebrities.
Instructions
NEW SKILL
1. Create a NEW database.
NEW SKILL
2. Name the database ADDRESSES.
NEW SKILL
3. Create a NEW table in Design View.
NEW SKILL
4. Set up the database table by using the database structure provided below.
Database Structure
NEW SKILL
FIELD NAME
DATA TYPE
First Name
Text
Last Name
Text
Management Company
Text
Street Address
Text
City
Text
State
Text
Zip
Text
5. Save the table as CELEBRITY without defining a primary key.
6. Go to Datasheet View and enter the data for each record as shown.
NEW SKILL
7. Adjust the Field Name column widths as necessary.
8. Resave the table.
9. Carefully proofread your work for accuracy.
2
NEW SKILL
10. Change the page setup to landscape orientation.
NEW SKILL
11. Print a copy of the CELEBRITY table if required by your instructor.
ACTIVITY
1
Celebrity Addresses
iNPuT DATA
First Name
Last Name
Management
Company
Street Address
City
State
Zip
1
Miley
Cyrus
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
2
Miranda
Cosgrove
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
3
Dakota
Fanning
Osbrink Talent
Agency
4343
Lankershim
Blvd., Suite 100
Universal City
CA
91602
4
Selena
Gomez
Hollywood
Records, Inc.
500 S. Buena
Vista Street
Burbank
CA
91521
5
Ashton
Kutcher
Entertainment
1801 Century
Park E., Suite
700
Los Angeles
CA
90067
6
Taylor
Lautner
Management
360
9111 Wilshire
Blvd.
Beverly Hills
CA
90210
7
Demi
Lovato
Hollywood
Records, Inc.
500 S. Buena
Vista Street
Burbank
CA
91521
8
Britney
Spears
42 West
11400 W.
Olympic Blvd.,
Suite 1100
Los Angeles
CA
90064
9
Cole
Sprouse
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
10
Dylan
Sprouse
Endeavor
Entertainment
9601 Wilshire
Blvd., 3rd Floor
Beverly Hills
CA
90212
RECORD #
3
ACTIVITY
2
New Skills
1. Format a number
field.
2. Sort in ascending
order.
Pop Albums
Activity Overview
B
illboard.biz tracks almost any musical chart one can imagine. Album sales
are listed weekly and yearly for all genres. This site allows music fans and
people from within the music industry to track an artist’s or album’s progress
on the music charts.
The following activity illustrates how a database can be used to list the top
pop albums for the year 2010 and to sort the albums by artist.
Instructions
1. Create a NEW database.
2. Name the database ALBUMS.
3. Create a NEW table in Design View.
4. Set up the database table by using the database structure provided below.
Database Structure
NEW SKILL
FIELD NAME
DATA TYPE
Rank
Number
Album Title
Text
Artist
Text
5. Save the table as POP ALBUMS without defining a primary key.
6. Go to Datasheet View and enter the data for each record as shown.
7. Adjust the Field Name column widths as necessary.
NEW SKILL
8. Sort the Artist field in ascending order (A to Z).
9. Resave the table.
10. Carefully proofread your work for accuracy.
11. Print a copy of the POP ALBUMS table if required by your instructor.
4
ACTIVITY
2
Pop Albums
iNPuT DATA
Rank
Album Title
Artist
1
6
Crazy For You
Best Coast
2
7
Doo-Wops and Hooligans
Bruno Mars
3
3
Last Train To Paris
Diddy
4
10
Thank Me Later
Drake
5
2
My Beautiful Dark Twisted Fantasy
Kanye West
6
8
Teenage Dream
Katy Perry
7
5
Hands All Over
Maroon 5
8
4
Body Talk
Robyn
9
9
Soldier Of Love
Sade
10
1
Speak Now
Taylor Swift
RECORD #
5
ACTIVITY
3
New Skills
1. Format a
currency field.
2. Sort in
descending order.
Search Engine Ads
Activity Overview
S
earch engines provide a golden opportunity for small businesses and large
companies to advertise products and services on their Web sites. For a low
“per click” or “per 1000 clicks” advertising fee, these businesses can feature
their products to potentially millions of people. When the number of clicks for
a particular ad reaches an amount set by the advertising business, the Web
site simply discontinues running the ad.
The following activity illustrates how a database can be used to list the
minimum advertising deposit required by the top ten “pay per click” search
engines.
Instructions
1. Create a NEW database.
2. Name the database SEARCH ENGINE ADS.
3. Create a NEW table in Design View.
4. Set up the database table by using the database structure provided below.
Database Structure
NEW SKILL
FIELD NAME
DATA TYPE
Rank
Number
Search Engine
Text
Minimum Deposit
Currency (Format for 0 Decimal Places)
5. Save the table as MINIMUM ADVERTISING DEPOSIT without defining a
primary key.
6. Go to Datasheet View and enter the data for each record as shown.
7. Adjust the Field Name column widths as necessary.
NEW SKILL
8. Sort the Minimum Deposit field in descending order (Z to A).
9. Resave the table.
10. Carefully proofread your work for accuracy.
11. Print a copy of the MINIMUM ADVERTISING DEPOSIT table if required by your
instructor.
6
ACTIVITY
3
Search Engine Ads
iNPuT DATA
Rank
Search Engine
Minimum Deposit
1
8
Marchex AdHere
100
2
10
Advertise.com
50
3
5
MIVA
50
4
6
Findology
25
5
4
7Search
25
6
3
SearchFeed
25
7
7
Ask.com
15
8
9
Bing (Microsoft)
5
9
2
Yahoo! Search Marketing
5
10
1
Google AdWords
5
RECORD #
7