Office of the - Digha Sankarpur Development Authority

Office of the
Executive Officer
Digha Sankarpur Development Authority
Digha :: Purba Medinipur
EOI No. 09/DSDA/2102-2013
Dated 10.10.2012
Expression of Interest (EoI)
For LEASING OUT OF LAND at Digha
Digha Sankarpur Development Authoriy envisages to develop a 3 star hotel at Digha on a land parcel of 3acres.
Digha is one of the major tourist attractions in India and a major tourist hub of Eastern India. It is blessed with
beautiful sea beach.
Digha Sankarpur Development Authority invites applications from single entities, joint ventures having technical
expertise, financial capability and operational experience in related sector for development of a 3 star hotel on 3
acres of prime land close to the sea beach. Digha Sankarpur Development Authority shall facilitate the developer on
best effort basis for obtaining necessary clearances and approval for the project implementation and operation. The
developer shall be responsible for obtaining all the necessary/ statutory approvals required for the project.
Eligibility Criteria:
Interested Applicants are requested to submit their EOI providing following details at the address mentioned below
before 09.11. 2012, 3.00 P.M.
 Details of technical expertise and operational experience in the 3star hotel giving details of year of
establishment, cost of the project, layout plan, infrastructure facilities provided, commercial activities
undertaken, etc.
Refer to the website www.dsda.gov.in for further details.
The Expression of Interest shall be submitted to the office of the:
The Executive Officer,
Digha Sankarpur Development Authority
& Spl. Officer, Urban Dev. (T&CP) Deptt.,
Digha, Purba Medinipur,
West Bengal – 721428.
1. Background :
The Digha Sankarpur Area is one of the most popular destinations in the State. The region has
attracted over 30 lac tourists’ in 2012 and is showing a growing trend. The Government of West
Bengal aims at developing Digha as a World Class Leisure and Week End Destination and is in the
process of taking up several projects in the region.
In this connection, Digha Sankarpur Development Authority (DSDA) wants to develop a 3 star hotel.
2. Introduction to Digha :
Digha is West Bengal’s most popular sea resort and tourist spot located south west of Calcutta. It is
187 km from Calcutta and described as the Brighton of the East. Digha has a low gradient with a
shallow sand beach and gentle waves. The beach extends 7 kms in length.
The scenic beauty of this place is charming and luring. The beach is complemented with casuarinas
plantations along the coast enhancing the beauty of this place. These trees apart from beautifying the
sands also aid in reducing the erosion on the dunes. One can view both sunrise and sunset at Digha
sea beach. The sea at Digha is calm and shallow for about a mile from the beach making it quite safe
for swimming. The sunsets and sunrises reflecting off the salty waters of the Bay of Bengal are
something straight off an artist’s easel
Recently several unique activities, particularly water sports have been introduced gained popularity
also amongst the tourists.
3. Project Summary :
1
2
Name
Location
Development of a 3 star hotel
Digha, West Bengal
3
Project Components
3 star hotel
4
Land Area
3.00 acres.
5
Land Transfer
On lease basis
6
Construction Period
2 Years
7
Tariff Fixation
Developers would be free to fix their tariff.
8
Implementation format Long term Lease (99 years)
Note: The minimum facilities requirement may be changed/modified after the EOI.
All concepts and activities proposed should be in accordance with Coastal Regulation Zone (CRZ)
Rules of Ministry of Environment & Forests, Government of India and any other relevant rules
framed by Government of West Bengal from time to time.
4. Project Concept and Brief :
The Digha Shankarpur Development Authority (DSDA) a statutory authority of the Government
of West Bengal proposes to allot land measuring 3 Acres at Beach side of Dattapur Mouza at New
Digha, Purba Medinipur, West Bengal for the setting up of 3 star hotel.
The Digha Shankarpur Development Authority (DSDA), invites Expression of Interest (EOI) from
national Companies/firms with adequate experience in development and sound technical and
financial background to design, construct, develop, operate and maintain a 3 star hotel on the
Leased Land.
5. Deadline for Submission :
The response to this EOI shall be received, not later than 09.11.2012 up to 3.00 P.M in sealed
covers clearly subscribing “EOI for leasing out of land for setting up a 3 star hotel ”.
6. Brief scope of work and services :
1. The DSDA will provide an area of 3 acres of land to the selected vendor on long term lease
basis and the vendor shall establish a 3 star hotel. Construction should be started within
06(six) months of contract date and completed latest by 2 years.
7. Eligibility Criteria :
a. Be a company registered under the companies act 1956
b. Be a registered firm.
c. Construction/development in the last 5 financial years immediately preceding the application
due date, of atleast 01(one) similar project.
8. Period of Lease :
The Lease period of the land will be for 99 years.
9. Selection Procedure :
DSDA will constitute committee for making technical evaluation on the above mentioned
parameters in the respective eligibility criteria.
10. Technical Evaluation :
The process of evaluation is detailed hereunder:
a. All the EOI (applications) will be evaluated based on ―Eligibility Criteria‖ mentioned
above. DSDA will short-list those companies / firms which are satisfying the eligibility
criteria in all respects.
b. The aspects that will be considered are:
i) Company profile — promoters, industry experience, revenue, profits, offices, human
resources, etc.
ii) Existing works of the similar nature.
.
Financial Bids will be opened of those applicants who are eligible as per eligibility criteria.
c. Among those whose financial bids are opened, the bidder offering the highest Lease
Premium will be awarded the contract.
11. Reserve Price of the plot of Land :
a) There shall be a Reserve Price of Rs. 2,93,54,850/- as one time lease premium of the plot of
land offered. All offers below the reserve price are likely to be rejected.
b) 0.25% of the lease premium quoted shall be payable as rent every year, to be paid in
advance before each year commences.
12. Earnest Money Deposit :
An Earnest Money amounting Rs. 2 lakh (Rs. Two Lakh Only) for the plot of land shall have to be
deposited only through Demand Draft in favour of Executive Officer Digha Sankarpur
Development Authority, payable at S.B.I, Digha Branch along with the application. Offers
without EMD will be rejected outright and will not be considered. EMD (without interest) of
unsuccessful bidders shall be refunded after final selection while that of successful bidders shall
be adjusted against the offered lease premium. If the successful bidders in any case fails to
comply any term or condition expressed in this EOI, his EMD will be forfeited.
13. Condition of Allotment :
All development envisaged by the bidders must be started within 6 months of delivery of the
possession of the land plot and must be completed within two years there from. Allotted
land/area not utilized by the allottee shall be liable to forfeiture.
14. Mode of Application :
The Expression of Interest must be submitted in two separate sealed packets as PACKET-A &
PACKET-B which must be placed in a larger packet mentioning the name and address of the
applicant super scribing “ Application for Selection of company / firm for the land allotment
to be used in establishing 3 star hotel— EOI Application”.
ii)
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PACKET-A must contain (a) Earnest Money amounting Rs. 2 lakh (Rs. Two Lakh Only)
in the form of Demand Draft, (b) Application fees amounting to Rs. 5000/- (Rs. five
thousand only) in the form of Demand Draft.(c) All Annexures ( A to G) with
documents as the technical qualification of the applicant.
Company profile and status including location of head office and other domestic/overseas
offices.
Registration document from appropriate/concerned authority
Annual Report (with audited accounts) for the last three financial years.
Signed statement of average annual turnover of the last three financial years ending on 31 st
march 2012.
Report on share holding pattern.
iii)
iv)
Without fulfilling the technical qualifications the PACKET-B will not be opened. If any
information furnished by the applicant is found to be incorrect/ misrepresentative, the
application will be treated as cancelled.
PACKET –B must contain an application for quoting the total amount which the
applicant may like to offer, with time bound plans and programme for the project
against the given terms and conditions in the prescribed proforma as per Annex-I.
15. Payments Terms :
25% of the lease premium will be payable within 30 days of selection, another 25% within 90 days
of selection, another 25% with 150 days of selection and balance 25% before possession. Failure to
meet aforesaid payment terms would lead to cancellation of the offer of allotment and forfeiture
of the deposit, if any.
16. Opening of BID :
Eligible applicants will be informed through e-mail and will be uploaded at Website.
17. Submission of applications :
Application complete in all respects may be submitted to :
The Executive Officer, Digha Shankarpur Development Authority (DSDA), Digha, Purba
Medinipur, West Bengal - 721428
Applications received after due date & time shall not be entertained. DSDA shall at its discretion,
extend this deadline for submission of applications by amending the application documents, in
which case all rights and obligations of DSDA and company / firm previously subject to the
deadline will thereafter be subjected to the deadline as extended. Any application received by
DSDA after the deadline for submission of applications shall be rejected outright.
18. Modification and withdrawal of applications :
The company / firm may modify or withdraw their application after submission provided that
the written notice of the modification or withdrawal is received by the DSDA before the deadline
prescribed for submission of applications. Modification or withdrawal notice shall be prepared,
sealed, marked and dispatched by the company / firm. A withdrawal notice may also be sent by
FAX but followed by the signed confirmation copy by post or courier, not later than the deadline
for submission of applications. No application shall be modified subsequent to the deadline for
submission of applications.
19. Clarification of applications by DSDA :
To assist in the examination, evaluation and comparison of applications, DSDA may, at its own
discretion ask the company / firm for the clarification of its application.
The request for the clarification and the response shall be in writing. However, no post
application clarification at the initiative of the company / firm shall be entertained.
20. Amendments in documents :
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At any time, prior to the date of submission of Applications, DSDA may, for any reason,
whether at its own initiative or in response to a clarification requested by a prospective
companies / firms, modify application documents by amendments.
The amendments shall be notified in DSDA’s website or informed by email and these
amendments will be binding on the firms / companies.
In order to afford prospective firms / companies a reasonable time to take the amendment into
account in preparing their applications, DSDA may, at its discretion, extend the deadline for
the submission of applications suitably.
EOI conditions may be modified after discussion and uploaded on DSDA’s web-site. The
modifications will be deemed to be part of the original conditions.
21. Right to accept any application and to reject any or all applications :
DSDA reserves the right to accept or reject any application, and to annul the application process
and reject all applications, at any time prior to award of contract without assigning any reason
whatsoever and without thereby incurring any liability to the affected firms / companies on the
grounds of DSDA’s action.
22. General Conditions :


The general condition shall apply in contracts made by the DSDA for leasing the land to the
appointed company / firm.
The bids must be submitted with all the pages numbered serially, along with an index of
submission. In the event any instructions mentioned herein have not been adhered to, the bid
is liable to be rejected.
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Non –refundable application fee @ 5000/-(five thousand only) would be payable at the time of
submission of bid in the manner prescribed in section 14.
The currency for the purpose of the bid shall be the Indian Rupee (INR).
If there is single bid, such bid will not be opened and a special 15 days time extension will be
granted with website advertisement to get more response, if any.
No interest will be payable on the EMD.
The appointed company / firm shall abide by all relevant rules and regulations of the
Government as issued from time to time and must obtain all licenses, consents and permits, as
may be required for the delivery / performance of the services from time to time. Company /
firm shall be responsible for adhering to the norms of Environmental regulations. Company /
firm shall keep DSDA duly informed about any change in the status of the company / firm.
Executive Officer
Digha Shankarpur Development Authority ( DSDA)
Schedule of Bidding Process :
Activity
Due date for EOI Document Submission
Application to be submitted to
Day of Bid Opening
Venue of Bid Opening
Date
09.11.2012 upto 3.00 pm.
Executive Officer, Digha Sankarpur Development
Authority at Digha
Informed through mail, uploaded at our website.
Informed through mail, uploaded at our website.
Annexure A: Format For Letter of Application
[On the Letter Head of the Bidder (in case of Single Bidder)]
Date:
The Executive Officer
Digha Sankarpur Development Authority
P.O: Digha
Dist: Purba Medinipur, Pin 721428
Sir ,
Subject : Selection of Developer for 3 star hotel at Digha, Purba Medinipur,
West Bengal.
Being duly authorized to represent and act on behalf of _________________________ hereinafter
referred to as the Bidder), and having reviewed and fully understood all of the prequalification
requirements and information provided, the undersigned hereby express our interest for 3 star hotel
at Digha, Purba Medinipur, West Bengal.
We confirm that we have examined the terms and conditions published in the EOI ad and
accordingly submitting the proposal for the captioned project.
We are enclosing our EOI in Original with the details as per the requirements of the document for
your evaluation.

Details of the Earnest Money amounting Rs. 2 lakh (Rs. Two Lakh Only) and the form of
payment in favour of Executive Officer, Digha Sankarpur Development Authority.

Details of the Application fee amounting Rs. 5000/- (Rs. Five thousand Only) and the form of
payment in favour of Executive Officer, Digha Sankarpur Development Authority.

DSDA is hereby authorized to conduct any inquiries/ investigation to verify the statements,
documents and information submitted in connection with the offer.

DSDA and its authorized representatives may contact the following person (s) :Name of the Person/s:
Address :
Phone No :
Fax No. :

This Intention is expressed with full understanding that:
a) DSDA reserves the right to reject or accept any offer, modify / cancel the EOI process,
and/or reject all or any of the Offers.
b) DSDA shall not be liable for any of the above actions and shall be under no obligation
to inform the applicants of the same.

I, the undersigned do hereby declare that the statements made, and the information provided in
the duly completed Bid forms enclosed are complete, true and correct in every aspect.

We have read the terms and conditions of the offer detailed in the EOI Notice and are willing to
abide by them unconditionally.

The offer made by us is valid for 90 days from the date of closure of EOI. We understand that
DSDA may require us to extend the validity of the offer for such period as may be determined by
DSDA at its discretion.

In case our offer is accepted and if we fail to pay the amount in the manner specified by DSDA
the amount of Earnest Money and any further installment(s) paid by us under this offer shall
stand absolutely forfeited by DSDA.
We hereby declare that the information stated hereinabove is complete and correct and any error
or omission therein, accidental or otherwise, will bear sufficient justification for DSDA to reject our
offer and/or to cancel the award of lease.
Yours faithfully,
(Signature of Authorised Signatory)
(Name, Title and Address of the Bidder)
Annexure B : Details of Bidders
No.
Particulars
Basic Information of Organization
1.
Details
a) Name of Firm
b) Country of incorporation
c) Address of the corporate headquarters and its
branch office(s), if any, in India
d) Date of incorporation and /or commencement of
business
e) Ownership of the Organization (List of 1.
stakeholders/members who own 10% or more
stocks & their interest in the company.
2.
3.
f) List of current directors
g) Other key management personnel
Brief description of the Company including
2.
details of its main lines of business.*
Details of individual (s) who will serve as the
3.
point of contact/communication within the
Company:
(a) Name
(b) Designation
(c) Address
(e) E-Mail Address
(f) Fax Number
Particulars of the Authorized Signatory of the
4.
Applicant:
(a) Name
(b) Designation
(c) Address
(d) Telephone Number
(e) E-Mail Address
(f) Fax Number
*Company Brochures and other relevant material may be attached
Sl. No
Sl.
No.
Criteria
1.
Has the Applicant been barred by the
[Central/State Government, or any entity controlled
by them], from participating in any project[s] (PPP
or otherwise).
2.
If the answer to 1 is yes, does the bar subsist as on
the date of Application
Yes
No.
Has the Applicant/ constituent paid liquidated
damages of more than 5% of the contract value in a
contract due to delay or has been penalised due to
any other reason in relation to execution of a
contract, in the last three years?
. Criteria Yes No
A statement by the Applicant disclosing material non‐ performance or contractual noncompliance in
past projects, contractual disputes and litigation/ arbitration in the recent past to be given below
(Attach extra sheets, if necessary):
3.
Annexure -C : Format
(On a Stamp Paper of relevant value)
POWER OF ATTORNEY
Know all men by these presents, we ____________ (name and address of the registered office) do
hereby constitute, appoint and authorize Mr./Ms. _____________________ (name and address of
residence) who is presently employed with us and holding the position of __________________ as our
attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection
with or incidental to our EOI for leasing out of land for setting up a 3 star hotel at Digha, Purba
Medinipur, West Bengal including signing and submission of all documents and providing
information/ responses to DSDA, representing us in all matters before DSDA, and generally dealing
with DSDA in all matters in connection with our offer and intent.
We hereby agree to ratify all acts, deeds and things lawfully done by Lead Member our said attorney
pursuant to this Power of Attorney and that all acts deeds and things done by our aforesaid attorney
shall and shall always be deemed to have been done by us.
Executant
Signature of Attorney
(Name, Title and Address of the Attorney)
Attested
Executant
Notes:
 To be executed by the sole Bidder or the Lead Member as the case may be.
 The mode of execution of the Power of Attorney should be in accordance with the procedure, if
any, laid down by the applicable law and the charter documents of the executant(s) and when it is
so required the same should be under common seal affixed in accordance with the required
procedure.
 Also, where required, the executants(s) should submit for verification the extract of the charter
documents and documents such as a resolution / power of attorney in favour of the Person
executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.
 In case the EOI is signed by an authorised Director of the Bidder, a certified copy of the
appropriate resolution / document conveying such authority may be enclosed in lieu of the
Power of Attorney.
Annexure D: Format For Affidavit
(Affidavit should be executed on a Non Judicial stamp paper of Rs 100/- or such equivalent
document duly attested by Notary Public)
1) I , ____________ the undersigned, do hereby certify that all the statements made in the EOI
document are true and correct.
2) The undersigned also hereby certifies that neither our firm M/s……………. nor any of its
directors / constituent partners have abandoned any work in India and / abroad nor any
contract awarded to us for such works have been terminated for reasons attributed to us,
during last five years prior to the date of this application nor have been barred by any agency
of GoI or GoWB from participating in any projects.
3) The undersigned hereby authorize(s) and request(s) any bank, person, firm or corporation to
furnish pertinent information deemed necessary as requested by DSDA to verify this
statement or regarding my (our) competence and general reputation.
4) The undersigned understands and agrees that further qualifying information may be
requested, and agrees to furnish any such information at the request of the DSDA Signed by
an authorized officer of the firm Designation of officer with seal.
Date
ANNEXURE – E
FORMAT FOR ESTABLISHING EXPERIENCE
Experience of the Bidder
Experience details for minimum technical qualification
1. Name of the Project:
2. Location of the Project:
3.
Cost of the Project (INR)* (excluding the Land Cost):
4.
Project Operational since: _______________(Month) ______________ (Year)
5.
Type of the hotel
6.
Safety Certification(s) of the Instrument installed in the Project: specify the type of Instrument and
name of certifying agency.
Note: The experience of projects under development shall not be considered for minimum technical
qualification.
Signature of Authorised Person
Note:
1) The Bid Response Sheet for establishing Experience of the Bidder shall be filled in accordance with
the guidelines provided in this EOI document.
2) The Bidder should provide details for each of the Eligible Projects on separate sheets.
3) The bidder should get the cost of the project (excluding the land cost) (in INR Crores) certified by a
statutory auditor.
4) The Bidder should provide proof of operational date of the Project duly certified by relevant
Government authorities.
ANNEXURE -F
FORMAT FOR ESTABLISHING FINANCIAL CAPABILITY OF THE BIDDER
Networth (INR Crores)
FY 2012-11
FY 2011-10
FY 2010-09
Signature of Authorised Person
Note :
1. The above stated Financial Capability shall be duly certified by a Statutory Auditor.
Signature of Authorised Person
Certified by Auditor.
ANNEXURE -G
UNDERTAKING BY THE BIDDER FOR MIMIMUM INVESTMENT
Bidders participating in the project shall give an undertaking, that minimum investment in the project shall not be
less than the project cost mentioned in the EOI document. Bidder shall also submit the concept note along with the
proposal pertaining to the activities they intend to develop in the project.
Signature of Authorised Person
Note :
1. The above stated shall be duly certified
Signature of Authorised Person
Annexure 4: Format For Affidavit
Certified by Auditor.
ANNEXURE -1
To
The Executive Officer,
Digha Sankarpur Development Authority,
Digha :: Purba Medinipur.
Sub
: Application for land for 3 star hotel at Digha.
Ref
: EOI Notice vide no: 09/DSDA/2012-13, dated: 10.10.2012 of DSDA.
Sir,
In reference to the above mentioned Notice of the Expression of Interest for the Allotment of Land to
be used in establishing the 3 star hotel at Digha the undersigned express the willingness to take a plot
of land as stated below against all declared terms and conditions.
Amount of One Time Lease
Premium’ (in Rupees both in figure
and words).
2. In this connection we do also like to inform you that we are agreeable to pay
a) The one time lease premium as offered by us amounting Rs. ………………………….….
(Rupees ……………………..……………...) for the said plot of land.
b) 0.25% of the lease premium quoted as rent every year, to be paid in advance before each year
commences.
3. Details of the Time bound plans and programme for the project which may be undertaken on this
plot of land are enclosed herewith.
Yours faithfully,
Authorized Signatory