EC 2013 in Walldorf, Germany - first invitation - Ju

Invitation
CONTENT
0. Welcome from the President of the JJEU General Secretary
4
0. Welcome from the President of the German Ju-Jitsu Federation
4
1. JJEU and event Responsibilities
5
2. Organising Federation
5
3. Venue
6
4. Hotels
6
5. How to reach the locality
6
6. Transport
7
7. Right to participate and categories
7
8. Participants to the Assembly
7
9. Competition fees
8
10. Ju-Jitsu-Gi and protectors
8
11. Advertising
8
12. Referees
8
13. Rules and draw
9
14. Appeal Committee of the event
9
15. Antidoping Control
9
16. Entrance
9
17. Trophies
9
18. Liability
10
19. Flags and Anthems
10
20. Financial conditions
10
21. Registration to the event
11
22 REGISTRATION AND OTHER FEES
13
Appendix 1: program
Appendix 2: registration forms
Appendix 3: statement about liability
Appendix 4: registration and other fees
Appendix 5: train schedule
Appendix 6: nominal registration
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1. JJEU and event Responsibilities
 Robert Perc, JJEU General Secretary,
Adress:
E-mail:
Trg Matije Gubca 3, 8270 Krsko, Slovenia
[email protected]
 JJEU Sport Director: Eugene Domagata
 JJEU Commissioner: Tom Kempkens
 JJEU Referee Committee Director: Roel van Ravens
2. Organising Federation
German Ju-Jitsu Federation
 Roland Köhler, President German Ju-Jitsu Federation
 Michael Korn, Vice-President youth sports German Ju-Jitsu Federation
 Patrick Wendt, Vice-President comprehensive sports German Ju-Jitsu Federation
For all information concerning EC – hotel accommodation, transport, arrival, application,
etc. you may contact:
 Michael Korn, Championship Managing Director
Mobile: +49 177 7949 819
E-Mail: [email protected]
 Maximilian Beier, director Assistant
Mobile: +49 160 1591 399
E-Mail: [email protected]
(Registration, accommodation) E-mail: [email protected]
Address: Badstubenvorstadt 12/13, 06712 Zeitz, Germany
3. Venue
Astoriahalle Walldorf, Schwetzinger Str. 91, 69190 Walldorf, Germany
One of the newest sports halls and cultural centers in the state of Baden-Württemberg with
two halls, dojo, restaurant and several conference rooms located in the walldorf athletic
and school area.
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4. Hotels
The organizer is providing a hotel and a youth hostel in order to make suitable but
acceptable and reasonable prices for participants. Please note that only the hotel
reservation must go through the organizing committee of the event.
The official Hotel is approximately 10 minutes of driving from the Astoriahalle Walldorf.
The official hotel is:
 Holiday Inn Heidelberg-Walldorf
Adresss:
Tel.:
E-Mail:
Roter Strasse, 69190 Walldorf, Germany
+49 62 27 36 0
[email protected]
There is not a youth hostel in walldorf. You can look for a hostel in the area around
walldorf. This is for example:
 Jugendburg Rotenberg e.V.
Adresss:
Tel.:
E-Mail:
Obere Schloßstraße 1, 69231 Rauenberg, Germany
+49 62 22 63 11 0
[email protected]
If a team is not using the proposed official hotel (this is only Holiday Inn Heidelberg), the
organizing committee will not take care for these persons or organize any transportation.
Deadline for booking the official hotel is Friday, March, 29st, 2013.
After that deadline booking is possible till April 15th, 2013 by additional costs of 15 Euro
per person.
Booking is only assured by payment to the organizer (bank confirmation of
transfer via email is necessary otherwise date of bank transfer) till March, 29th
2013 without additional costs.
Any extra officials (JJIF) should contact JJEU General Secretary and Vice-President of the
German Ju-Jitsu Federation, Michael Korn.
Please fill out the nominal registration correctly till March, 15th 2013 for
approx. number of participants only!!!
5. How to reach the locality
The Astoriahalle (sports hall) is situated in the north of the City of Walldorf, nearby city
centre (in the walking distance of 10 minutes) and beside recreation-area. The official hotel
is about 10 minutes of driving from the sport hall. Nevertheless the transport will be
arranged and countries should not worry about it. For any additional information you can
contact us.
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6. Transport
The local organizer has arranged transport from the train station (Großer Stadtacker,
69168 Walldorf-Wiesloch, Germany) to the official hotel (Holiday Inn Heidelberg-Walldorf),
for all participants, who are placed in the official hotels, and also from the official hotel to
the place of event in sports hall and, on the end, back to the train station.
Please, contact the local organizers concerning arrivals and provide them exact
information about your arrival and departure (means of transport, time and date of arrival,
train number, etc.), so they can organize everything on time.
7. Right to participate and categories
 Presented and registered by their National Federation with settled annual fee and
other financial conditions to the JJEU (see paragraph 21);
 Brown belt minimum, valid Federal Passport and medical check-up;
 Following 2010 JJIF Technical Committee and General Assembly decision: max 2
persons or teams per category are allowed – with overall limit of 10 men and 7
women in fighting and 5 duo teams; in addition 7 men or women in ne-waza.
 All competitors must have a legal passport and sports passport of their respective
nation! Medical certificate is needed, not older than 12 months, certifying their
fitness for competition. Competitors that will reach the proper age in the present
year (from 1.1 to 31.12) have the right of participation in designate category (valid
for fighting and duo system).
PLEASE NOTE decisions and explanations from the JJIF Technical Congress in St.
Petersburg 2010, adopted by JJIF GA and JJIF Board:
 the age is considered according to the year of birth, not the actual birth date of the
competitor
 the athlete can compete in one higher age category – goes for fighting system and
duo system (Juniors can compete with Seniors). However, a team (duo) made up of
one Aspirant and one Junior can only compete in Juniors, not also in Seniors (the
Aspirant, although member of a Junior team, cannot jump over two age categories
and compete with the Seniors)!
 the entire Junior category (of proper aged-athletes) can participate in the Senior
category;
 the same athlete cannot compete in both Duo and Fighting systems, on the same
tournament. He/she must choose only one system.
 If a competitor participates in the Duo competition, he/she is allowed to be part of a
mixed couple and of a couple of his/her gender on the same tournament. The
organizer will observe that the Duo men and women are scheduled for one
competition day, while the mixed duo is scheduled for the other day.
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8. Participants to the Assembly
Maximum two people per country with only one person (the National Delegate) with the
right of vote, provided that their federation is up to date with its financial obligations with
the JJIF/JJEU.
There is no participating fee for the Assembly, JJEU will cover the cost of organizing; each
national delegate must have a signed proxy from the national federation.
9. Competition fees
Fighting system 60 €/per competitor
Duo system 60 €/per competitor
The amount must be paid to the organizing committee no later than at the registration.
There are no other fees for registration (includes obligations to JJEU and JJIF).
Registration fee to the championship is eligible to the new JJIF Financial Rules accepted
by 2010 General Assembly.
10. Ju-jitsu-gi and protectors
All competitors must have and use ju-jitsu-gi according with the JJIF/JJEU rules for official
competition. Participants have to take their ju-jitsu-gi to the weighing room!
Soft hand and foot protections in proper color; mouthpiece and jockstrap are required;
chest protectors for female competitors are strongly recommended.
11. Advertising
Please observe the regulations of the JJEU as far as advertising on the Ju-Jitsu-Gi is
concerned. Please note that during the championship no numbers on the back of the JuJitsu-Gi are allowed unless specified by the organizer. Numbers on the back of previous
tournaments must be removed from the ju-jitsu-gi.
12. Referees
Each country should provide minimum 1 referee for up to 4 participants, 2 for up to 9
participants, and 3 for 10 participants and more. 800€ fees per referee will be requested
for not having the right number of referees and collected by the JJEU Treasurer on the
spot (conditioned for participation before the draw). This rule doesn’t apply to new
members during the first 3 years.
Referees should attend the briefing meeting on Friday afternoon.
Attention: only the referees qualified from the JJEU/JJIF Referee Committee may
participate as referees at Championship. The information about qualified referees will be
sent out by Referee Committee. For more details see http://www.jjif-referees.com.
Neither the organising committee nor the JJEU/JJIF will be responsible for not respecting
this obligation! However, if there won’t be enough referees for the competition to take
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place in good conditions, JJEU may decide to complement the pool of referees with
national referees of the organizing federation (decided by JJEU Referee Committee).
13. Rules and draw
 -JJIF Competition Rules, Organisation and Sporting Code of JJIF. We make an
appeal to all participants to respect fair-play and JJIF Book of Ethics! (actual
competition rules are provided also on the official web sites of JJEU www.jjeu.eu or
JJIF Referees Group web site www.jjif-referees.com ).
 Competition organised by table with all participants getting a second chance
 Computer program is approved by JJEU (ju-jutsu-web)
 Draw will be made by JJEU Sport Director and responsible official from the National
Federation and JJEU Technical officers
 The draw will be done for Saturday and Sunday and it is final!
 If a competitor will not have the correct weight at weighing or the birth dates are not
correct, he or she will stay in a pool or table but will automatically loose the match;
no change will be made to the draw and no refund, because of not fulfilling
conditions for participation, when already registered. There will be no second draw!
 General mistakes discovered at the draw can be corrected by JJEU officials (such
as wrong name, person with similar names put in wrong categories etc.).
14. Appeal Committee of the event
Appeal Committee of the event of four people from JJEU (3) and Germany (1) will be
appointed on time by JJEU Board.
Any member of the appeal committee is to be excluded from the decision making if
participant involved is from the same country. An appeal fee of 200 EUR must be paid to
the JJEU Treasurer before the appeal is filed (returned if appeal is successful). Appeal
must be filed immediately after the situation occurs (announce in verbal and filed on paper)
so the organizer may halt the competition to prevent appealed situation to continue. The
decision of the appeal committee is final.
15. Antidoping control
All members should make their competitors aware that there could be an antidoping
control for several athletes in fighting and/or duo system.
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16. Entrance
The tickets are free from charge for VIPs and officials (national delegates, JJEU/ JJIF
representatives) applied by the organizing committee; referees with official license;
competitors/ coaches/ physiotherapists/ doctors of the championship with pass of theirs
national federation.
Entry fee:
- 10 Euro per day
- 5 Euro per day for disabled person, students, children (under 14 years)
and senior citizens
17. Trophies
At the end of the competition there will be a trophy for the best country. The first three in
each category receives a medal. One fair play trophy in men and women category is
announced (on proposals of referees and national coaches at the event).
18. Liability
Neither the organizers of the event, nor the National Federation (or any of its officials or
members) will be liable or responsible for any personal injury nor for any loss or damage to
any property arising out of participations and travelling in connection with this
championship.
Coaches and team leader are responsible to make sure that all participants are physically
fit, prepared and capable to cope with championship.
19. Flags and Anthems
Don’t forget to check the flag and anthem of your country with the organizer when you
arrive. We suggest that you bring with you your national anthem (short version) to avoid
any possible problem.
20. Financial conditions
The prices of accommodation (total package 3 days with overnight is only offered from
Friday to Monday) at the official hotel:
Holiday Inn Heidelberg- Walldorf
 Single room 340 €/per person (115 €/day/room with breakfast and dinner)
 double room 260 €/per person (88 €/day/room with breakfast and dinner)
Gala dinner in the official hotel (45 EUR/person/ excl. beverages).
Only those who have got ticket will be able to attend gala dinner.
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Important: The reservations are going through organizing committee of the event. You
cannot make reservations by yourselves!
In those prices are included: breakfast and dinner for all days, transportation of all
participants from train station (Walldorf-Wiesloch) to the official hotel, from official hotel to
sports hall, from sports hall to official hotel, and from the official hotel to train station
(Walldorf-Wiesloch). Beside accreditations for participants, VIP and delegates, there will
also be tickets for lunch in the restaurant in sport hall on Saturday and Sunday.
The organization made an effort that if someone wants to arrive a day before or stay a day
longer, the payment per extra day per room will be under the same conditions.
Travel expenses and organization are the responsibility of the participating countries. The
cost for the accommodation and the participation must be paid by each federation to the
organizer.
Payment must be done by bank transfer (or bank confirmation via email dated
March 29th in case of emergency) up to Monday, March 29th without additional costs
to (with additional costs only till April 13th 2013):
Owner: Deutscher Ju-Jutsu Verband e.V.
Name of the bank: Sparkasse Burgenlandkreis
IBAN: De 34 8005 3000 3017 0038 08
BIC-/SWIFT-Code:NOLADE21BLK
Please make reference with “Booking (your country) EC 2013”.
The booking forms should have been returned to organizing committee up to March 29th
without additional costs, specifying the number of participants and other details. Entry fee
must be paid by bank-transfer to the organizer’s account until April 13th 2013.
Important: an extra fee of 15 EUR per person of the team is required for payments after
March 29th 2013 till April 13th 2013. No refunds for participants not coming to the event will
be made.
Transfer/ payment receipt has to be shown at weighing. Please note that all financial
obligations must be fulfilled before the registration!
21. Registration to the event
Only in writing up to April 13th to one of the following options:
 Deutscher Ju-Jutsu Verband e.V., secretary
Badstubenvorstadt 12/13, 06712 Zeitz, Germany
E-Mail: [email protected]
 Maximilian Beier, director Assistant
Mobile: +49 160 1591 399
E-Mail: [email protected]
With a copy to the JJEU General Secreatry to e-mail [email protected] or fax 00 590 30
055!
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Please use the form in attachments and indicate: name, first name, year of birth, club
association, weight category or duo-class, address and telephone, referees send by the
organization, officials and if you would like to use provided transport. For registration
please also consider application for participation at the party.
Please provide exact time of arrival/departure in order to organize suitable transport and
prepare accommodation for your team.
Signed by
Herbert Frese
(President European Ju-Jitsu Federation)
Roland Köhler
(President German Ju-Jitsu Federation)
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