expressions of interest information pack

CITY OF STIRLING
ARTS & EVENTS
ANNUAL PROGRAM
INLCUDING THE
SUMMERSET ARTS FESTIVAL
EXPRESSIONS OF INTEREST
INFORMATION PACK
City of Stirling Arts and Events 2016 Program
“Our vision is to showcase and enjoy the unique lifestyle and diversity of the City of
Stirling through a range of free and low cost events and activities that celebrate our
art, music, culture and heritage.”
The City of Stirling Arts and Events Program for 2016 will begin with the Summerset Arts
Festival and continue with high quality events throughout the year.
The focus of this year’s program will be:
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Ensuring there are high quality events on offer to the community all year round,
Supporting businesses and organisations who wish to run events within the City,
Supporting arts and cultural organisations which operate within the City of Stirling,
Providing events which showcase the City’s assets,
Supporting events which provide opportunities to build mutual understanding and
respect between the diverse cultural groups in Stirling, and
Increasing the accessibility and sustainability of the City’s program of events.
Summerset Arts Festival
www.summersetartsfestival.com.au
The Summerset Arts Festival is the City of Stirling’s premier
cultural celebration; jam packed with live comedy, theatre,
music, visual art, children's events and much more! With an
exciting mix of free and low cost events, in 2015 the festival
attracted crowds of around 40,000 to over 50 events held
across the City.
The eighth Summerset Arts Festival will be held over two weeks in January/February 2016
transforming parks, libraries and vacant spaces into pop-up venues, creative spaces and
hubs of activity.
Events throughout the year
http://www.stirling.wa.gov.au/Recreation/Whats-on-events/
The City of Stirling runs events, activities, competitions and workshops throughout the year.
Some of the events featured in the 2016 program will include Mind Your Arts workshops,
The Blink! Photographic Award, NAIDOC Week, Harmony Day, Libraries events as well as
Cultural Development Fund Flagship and Community Events.
The City is looking to ramp up the 2016 program with an increased inclusion of externally run
events which will receive support from the City. This, in addition to the regular programming,
will ensure Stirling stays active and vibrant all year round.
Get Involved
We are seeking artists, entertainers, event/community organisations and venues with
exciting and unique performances, events, projects and spaces to be a part of the 2016 City
of Stirling Arts and Events Program.
We’d also love to hear from potential sponsors, suppliers and individuals wanting to
work/volunteer at the events.
The 2016 City of Stirling Arts and Events Program offers a fantastic opportunity to reach a
wide and engaged audience, showcase your talents/organisation and align yourself with a
reputable brand.
To be considered, all events and activities must be held within the City of Stirling and be of a
high quality, inclusive and accessible to the community.
There are a number of ways to get involved…
Event Producers /Community Organisations/ Local Businesses
If you have an idea for an event or activity that would suit our program, community and
locations we’d love to hear about it. It can be an event you will already be running or
something specifically created for the City of Stirling.
As a part of the program your event/activity would receive significant in-kind marketing and
promotional support and may even be eligible for funding. We may also be able to assist
with other aspects of your event.
Artists/Entertainers
The City of Stirling has historically welcomed performing and visual artists from all around
the country and the world, from musicians, comedians and dancers to filmmakers, illustrators
and painters.
You could take part in an existing event or present your own event at a venue within the City
(arrange your own venue or we can help you find one). There are paid and volunteer
opportunities as well as sales-split arrangements available for ticketed events.
Artists are the lifeblood of the program and we are always keen to make interstate and
international acts and projects accessible to the whole community as well as develop and
feature local talent.
Activity and Entertainment providers
Activities big and small - we want to hear from you!
The City is always on the lookout for new and creative opportunities to bring interaction to
our events. Whether it’s the Kids Kerfuffle obstacle course, our annual interactive art
installation or in support of a variety of other events programmed throughout the year.
Some activities we have featured in the past include:
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Large scale obstacle courses for kids
Arts and Crafts workshops
Photobooths
Musical activities
Interactive art installations
Cultural tours
Venues
Our events take place all over the City of Stirling and we are always looking for new and
different spaces to bring to life. These venues could be theatres, hotels, galleries, vacant
buildings, shops, restaurants and the list goes on…
You could organise your own event at your venue as part of the Arts and Events program or
we could host a City of Stirling event at yours. Your venue/event would receive substantial
exposure through program promotion as well as increased guest attendance.
If you have a venue that you think would be suitable, tell us all about it!
Sponsors
The Arts and Events program is the perfect opportunity to align your brand with City of
Stirling and connect to our vibrant community. If you are an organisation that complements
community events or the arts, we’d love to hear from you!
Various sponsorship opportunities are available for cash contributions and in-kind services.
As a sponsor you will receive high exposure and significant recognition in the lead up to and
during the events in our marketing and communications as well as sponsor privileges.
If you would like more information please get in touch today!
Suppliers – Services and Infrastructure
Temporary venues and events require short-term equipment and services. If your
organisation can supply mobile food/drinks, stages, audio visual equipment, toilets, fencing,
waste/recycling services or anything else that events may need please express your interest
today.
Preferred suppliers will then be asked for quotes and availability for the Summerset Arts
Festival and other 2016 events. This may include a request to provide details on your
business’s sustainability practices.
Staff
The Arts and Events team will be looking for assistance with a number of paid and volunteer
roles in the lead-up to and throughout the program. Duties may include marketing,
administration, venue management, ushering, box office sales and general event support.
If you think you’ve got what it takes please submit your details and you could be part of our
2016 Arts and Events team.
*Please note that this application is for contract and volunteer work only. Applications for
employment by the City of Stirling should be directed to
www.stirling.wa.gov.au/community/Jobs
Design, Marketing and Promotion Services
Brand agencies, graphic and web designers, marketing and promotion consultants – do you
want to get your hands on our fresh arts and events
program?
Suitably qualified and experienced companies,
organisations and individuals should express their
interest to be considered for opportunities to work
with the City of Stirling to best present our arts and
events program to the community.
Preferred suppliers will then be asked for quotes
and availability as per the City of Stirling’s
purchasing policy.
Support
The City of Stirling can provide marketing and
promotional support, assistance with event management (where necessary) and in some
circumstances may also provide infrastructure or funding for the event/activity.
Cultural Development Fund Grants
Not-for-profit incorporated organisations may also be eligible for the City’s Cultural
Development Fund for grants. Organisations can also apply if they are auspiced by a not-forprofit.
Grants of up to $3,000 are available for community events and projects. Events that attract
significant attendance numbers and contribute long term social, cultural or economic value to
the City of Stirling community may also be eligible for up to $15,000 in funding.
For information on eligibility and the application process visit the Cultural Development Fund
page on the City’s website.
Submissions
Please complete the online Expression of Interest form via the link at
www.stirling.wa.gov.au/EOI by Monday 3rd August 2015 and email any
supporting/promotional material and information to [email protected].
If emailing supporting material, please ensure that the following conditions are adhered to:
-
Where possible, email links to websites, rather than attach documents.
Do not include high resolution photos or excessively large attachments.
Include in the subject line: 2016 EOI <your primary contact name> Supporting Docs.
Selection
We appreciate your interest and every effort will be made to include as many events and
artists as possible, however we cannot guarantee that every submission will be successful.
Many factors will be considered during the selection process and where applicable,
preference will be given to local groups and organisations based within the City of Stirling.
Successful applicants will be contacted soon after applications close (if you don’t hear from
us unfortunately your submission has not been successful).
Key Dates*
*Dates are subject to change – please visit www.stirling.wa.gov.au/EOI for the most up to date
information
Monday 4th June 2015
Expressions of Interest open
Wednesday 1st July 2015
Closing date for Cultural Development Fund flagship
funding applications for the 2015/2016 financial year.
Monday 3rd August 2015
Expressions of Interest close for Summer program of
events.
November 2015
Summer Program of Events publicly announced
Tuesday 1st December 2015
Expressions of Interest close for Autumn & Winter
events season
December 2015 – February
2016
Summer Program of Events
TBC
Autumn & Winter Program of events finalised
More Info
Please visit our website or contact the City of Stirling Arts and Events team for further
information about the 2016 Arts and Events program:
Web: www.stirling.wa.gov.au/Recreation/Whats-on-events and
www.summersetartsfestival.com.au
Email: [email protected]
Phone: (08) 9205 8555
Further Reading
A)
B)
C)
D)
E)
City of Stirling Community Profile
City of Stirling Purchasing Policy
Accessibility and Inclusion in the City of Stirling
City of Stirling Reconciliation Action Plan
City of Stirling Event Application Guidelines