View - Godmanchester Town Council

13 March 2015
To: The Town Mayor and Members of Godmanchester Town Council.
You are hereby summoned to attend a meeting of Godmanchester Town Council in the Town Hall
Thursday 19 March 2015 at 7.30pm for the purpose of transacting the following business. Members
of the public and press are cordially invited to attend.
Madelaine Liddiard
TOWN CLERK
AGENDA
To conclude by:
15/037
TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
7.31
1 mins
15/038
2 mins
15/039
2 mins
15/040
10 mins
15/041
DECLARATIONS OF INTEREST:
To receive declarations of personal and/or prejudicial interest and the
nature of those interests relating to any Agenda item.
MINUTES:
To approve as a correct record the minutes of the Meeting held on 19th
February 2015
PUBLIC PARTICIPATION SESSION:
To hear from any member of the public in respect of an item on the
agenda and other matters that are of mutual interest
TOWN MAYOR’S ANNOUNCEMENTS
7.33
7.35
7.45
7.50
5 mins
15/042
15 mins
15/043
10 mins
TOWN CLERK’S REPORT ON MATTERS ARISING:
To receive a report and note progress on outstanding matters
15/042.1 To receive a verbal update on Judith’s Field Shrubland
15/042.2 To receive a verbal update on Judith’s Field building
redevelopment
15/052.3 To receive a verbal update on Neighbourhood Plan
CORRESPONDENCE:
To consider items of correspondence received
8.05
8.15
FINANCE & PLANNING PORTFOLIO MATTERS
15/044
15 mins
PLANNING:
To consider the recommendations of the planning working party in
respect of the list of planning applications received. (Cllr S Wilson)
15/044.1 To discuss the revised Statement of Common Ground in
respect of the A14 (Cllr Pauley)
8.30
15/045
15 mins
FINANCIAL AND ACCOUNTS:
15/045.1 To approve the list of payments to be made.
15/045.2 To note receipt of salary information, petty cash
reconciliation to 19 March, monthly budget report on the year to
date, monthly bank reconciliation as approved by THE DEPUTY
MAYOR.
15/045.3 To note and adopt the list of regular suppliers for services to
Godmanchester Town Council.
15/045.4 To note receipt of the Risk Register for Godmanchester
Town Council together with the Asset Register as at March 2015
15.045.5 To note comments from internal audit report and note
amended template for Town Council reports to Council
15.045.6 To revise and approve an updated Bank Mandate
15.045.7 To agree advance payment for full term of Judith’s Field
lease to 31.12.2087
15.045.8 To receive a copy of the list of debtors and consider
appropriate action
8.45
ENVIRONMENT PORTFOLIO MATTERS
15/046
5 mins
GROUNDS MAINTENANCE:
To receive a report and note recommendations
8.50
BUSINESS PORTFOLIO MATTERS
15/047
10 mins
15/048
5 mins
15/049
10 mins
15/050
10 mins
ON LINE EVENTS DIARY:
To receive a report and note recommendations (Cllr Conboy)
ANNUAL REPORT/ANNUAL TOWN MEETING:
To consider content and preparation timescales (Cllr Malley)
TOURISM:
To receive a report and note recommendations (Cllr Coxhead)
TRANSPORT:
To receive a report and note recommendations (Cllr Pauley)
9.00
9.05
9.15
9.25
The next Town Council meeting will be held on Thursday 16 April 2015 in the Town Hall, starting
at 7.30pm.
15/042
GOMANCHESTER TOWN COUNCIL
OUTSTANDING ACTIONS LIST
MATTERS ARISING FROM MEETING HELD ON 19 FEBRUARY 2015
MATTER ARISING
CURRENT POSITION
Survey of Trees
Survey of all large trees to be undertaken
Dispute on position of bench
Bench on Recreation ground privately owned. Position to
be confirmed and agreed by Environment Portfolio group
Environment
Environment
MATTERS ARISING FROM PREVIOUS MEETINGS
MATTER ARISING
CURRENT POSITION
DSLAM Cabinet
Town Clerk & Cllr G Wilson to continue to progress matter
to move DSLAM cabinet, through Openreach. Town Clerk
has written to MP. No reply received, further copy of letter
sent. NO RESPONSE OR ACTION, DELETE FROM
SCHEDULE?
(Town Clerk)
UPDATED
MARCH
FINANCE AND PLANNING PORTFOLIO
PROPERTY PORTFOLIO
Town Hall guttering
QES & Town Hall
Office Accommodation
Repairs to headstones
Advice re EA works on Town Hall
Approval given for works to go ahead through Norman &
Underwood. Town Clerk has placed order. Work
undertaken. Revised quote to be approved: March 2015
Approval given for Donald Insall to develop proposals for
required works to both buildings. QES survey has taken
place and report to Property Portfolio.
Request made for permission to use additional space on the
ground floor of Town Hall to Senior Citizens Club. Further
discussions have taken place but no resolution. Updates
provided to TC in April, June, July and August. TC agreed to
seek permission for temporary portacabin to be located in TH
car park. Property Portfolio to take forward. Further reports to
Nov & Dec TC meetings. Recommendations to January 2015 TC
meeting. Letter to Senior Citizens Club Feb 2015 and
specification for alterations to be drawn up by Donald Insall.
Advice received from CAPALC. Report presented to April
TC meeting. Costs to be obtained. AGREED Dec 2014
not to repair headstones but notice to be placed in
cemetery warning of possible dangers. Town Clerk to
obtain quote for signs for Cemetery and Churchyard
Town Clerk to seek advice via HDC to ensure works
undertaken adjacent to Town Hall would not cause
damage to the building in future. On site meeting with
Bidwells 23.9.13. Email to Bidwells sent 28.2.14 instructing
them to progress the matter. Letter sent to EA April 2014 awaiting response. Report to July and August TC
meetings. Further clarification sought. NO FURTHER
ACTION, DELETE FROM SCHEDULE?
UPDATED
MARCH
UPDATED
MARCH
UPDATED
MARCH
15/042
GOMANCHESTER TOWN COUNCIL
OUTSTANDING ACTIONS LIST
QES: External works: roof gully
Repairs to chimney pending programme for other external
modification; chimney stack repair;
remedial work. French drain to be installed around
installation of french drain
perimeter of building and investigations to be carried out
re flow of water from down pipes around building and
clearing of gullies where necessary delayed due to illness
of appointed contractor. Town Clerk chased contractor for
dates. Quote received from roofing specialists. Reports
to Nov & Dec TC meetings. Donald Insall instructed to
carry out survey of QES to make recommendations. Work
on french drain complete.
Ownership of Town Council land
SW and Town Clerk met with Copleys Feb 2014 who will
work towards registering all Town Council land and
property. Costs will be in region of £700. Town Clerk had
meeting with Copleys 08.05.14. Registration of War
Memorial green(s) in progress. Declaration sworn 8.7.14
by Town Clerk. Town Clerk has provided schedule of all
outstanding matters to Town Council. TC meeting with
Copleys 17.2.15. Further Statutory Declaration to be
sworn March 2015.
Damage to Fascia Boards at JF
Garden of Remembrance
Town Clerk has submitted insurance claim. TC approval to
go ahead with repairs. Cycle rack has been moved
forward at car park end of building. Town Council to
advise on how to progress. Report to Jan 2015 TC
meeting. Repair costs kept to minimum with painting of
patched work rather than replace fascia boards. WORK
COMPLETE. DELETE FROM SCHEDULE
TC approval to repair damaged wall. Town Clerk has
requested quotes from 3 contractors. One quote received.
TC gave approval for work to go ahead. Work will start
w/c 5.1.15. Town Clerk has advised neighbour in
Cambridge Street. Work complete REMOVE FROM
SCHEDULE?
UPDATED
MARCH
UPDATED
MARCH
UPDATED
MARCH
ENVIRONMENT PORTFOLIO
Parking at Betts Close
Town Clerk has submitted LHI Bid. Outcome will be
known in February 2015. Panel meeting took place in
November, Cllr Pauley attended. LHI have advised bid not
successful. Town Clerk enquiring about alernative way
NOfor
FURTHER
ACTION
LHI REMOVE
Amphitheatre of trees on Recreation forward.
Agreement
working party
to beON
formed
to discuss the
Ground
project in more detail
Queens Walk Footpath
Mayor and Town Clerk met reps from CCC, EA, Jacksons,
Atkins. Agreed to work in partnership to ensure repairs
carried out to Queen's Walk path. Highways to coordinate, Town Clerk has chased for response and update
April 2014. Jacksons have carried out repairs to areas
they have damaged. Other work not yet in place via CCC.
Meeting to be arranged to discuss other repair work. Town
Clerk provided verbal update at July & August&
September meetings. Environment Portfolio to lead
discussions on way forward. Matter discussed at
November TC meeting. Approval given to share costs of
path repair with CCC and EA up to max of £4k if path
repaired between main sluice and Mill Yard car park. On
site meeting took place. Work to begin when weather
permits (prob late March) and will cover path from Mill
Yard car park to path close to first weir. Work underway
w/c16/3/15
UPDATED
MARCH
UPDATED
MARCH
15/042
GOMANCHESTER TOWN COUNCIL
OUTSTANDING ACTIONS LIST
Judith's Field scrubland area
Agreement to clear debris and treat nettles given at April
TC meeting. Report to June, August & September
meetings. Fergusons quote to re-seed the area agreed.
Approval to repair fencing along A1198 given but deferred
until further quotes obtained for fencing between
commercial area and JF. Further report October &
November TC meeting. Approval given for up to £3k for
fencing between commercial area and shrubland. Cllr
Cohen and Town Clerk to progress. Work to be carried
out end of February 2015. Further report to TC meeting
February 2015. GROUND WORKS & FENCING NOW
COMPLETE REMOVE FROM SCHEDULE?
UPDATED
MARCH
BUSINESS PORTFOLIO
CCTV
Tourism
Neighbourhood Plan
Judith's Field Redevelopment
Council Business Plan
Cllr Coxhead, Cllr Godley and Town Clerk met with HDC to
consider options for CCTV provision from Town Hall being
shared with HDC via their Control room. This matter is on hold
until issue of office accommodation has been resolved. NO
FURTHER ACTION - REMOVE FROM SCHEDULE?
Steering group to be formed. Report to March 2015 TC
meeting
Working party to scope role & membership of steering
group. Report to November & Jan TC meetings. Verbal
update to Feb meeting.
Timeline agreed in principle. Report to February TC meeting
Agreed to present the plan to the Annual Town Meeting in
May. All Cllrs to contribute to development of the plan
UPDATED
MARCH
UPDATED
MARCH
UPDATED
MARCH
GODMANCHESTER TOWN COUNCIL MEETING
THURSDAY 19 MARCH 2015
CORRESPONDENCE
Mayor
Godmanchester
Chatteris Town Council
Cottenham
East Cambs. District Council
Higham Ferrers Town Council
Huntingdon Town Council
March Town Council
Peterborough City Council
H&GTA
Dept of Health
D Bristow
Tree Planting Muir Estate
Mayor’s Charity Ball
High Sherriff’s Awards
Civic Reception
Valentine’s Dinner
Pancake Flipathon
Mayor’s Charity Dinner
Charity Winter Supper.
Application for financial support (copy all Cllrs)
Response to letter re Hinchingbrooke Hospital
Funeral arrangements for Mrs J Bristow
Finance & Planning Portfolio
Rural Cambs CAB
Kimbolton PC
Cruse Bereavement
Request for grant
Local Joint Committee minutes (e)
Request for grant (e)
Property Portfolio
Norman & Underwood
Moore Electrical
Revised quote re Town Hall roof repairs
Quote for external lights on QES (e)
Environment Portfolio
J Hesp
S Dunklin
Ferguson’s
Cambs Fire Service
copy of correspondence with GMCiB re Mill Steps (e)
complaint re dog mess at Judith’s Field (e)
Amendments to Ground Maintenance contract
Apology for damage to rec by fire tender (e)
Business Portfolio
R Avery
C Bowden
Outreach worker for South Cambs (e)
Navigus Planning re Neighbourhood Plan (e)
All Cllrs
HDC
G Dodgson
HDC
CCC
CCTV report – January (e)
A14 Statement of Common Ground (e)
Confirmation of designation of Neighbourhood Plan Area (e)
Surface dressing programme (e)
(E) denotes correspondence received by e-mail
15/043
15/044
GODMANCHESTER TOWN COUNCIL MEETING:
THURSDAY 19 MARCH 2015
PLANNING APPLICATIONS AND CORRESPONDENCE
APPLICATIONS:
Application No
1402060FUL
Detail
Demolition of garage, erection o rear/side extension: 52 Tudor Road
1500247FUL
Electricity Sub Station: Unit 3 Cardinal Park
CORRESPONDENCE
HDC
HDC
HDC
Bearscroft Design Code (copy all Cllrs)
Planning consent for 11 Park Lane
Local Plan (ref Houghton & Wyton)
David Wilson Homes
Curtin & Co
Houghton & Wyton PC
Update on Bearscroft development/Archaeological works/revised Design Code
re development of Wyton airfield
copy of letter to HDC plus copies of email correspondence
HDC
Street Naming: Bellmans and Costcutter
Mr/s Baldwin
Park Lane caravan site ( e )
Comments re application 1402057FUL (15 London Road) ( e )
J Greagg
HDC
GMCTC
HDC
Notification of DMP meeting: 16 March
Letter to HDC re caravan site
Consultation on Huntingdon Town Council Neighbourhood Plan
15/045
GODMANCHESTER TOWN COUNCIL
TOWN COUNCIL MEETING 19 MARCH 2015
AGENDA
ITEM
MATTER FOR CONSIDERATION AND RECOMMENDATION
15/045.3
List of regular suppliers was last updated in 2011. A revised list has been
prepared and Cllrs have declared interests where applicable.
The Town Council is asked to adopt this list of regular suppliers with
immediate effect
Annual Risk Assessments have been carried out for all buildings, open spaces
and play areas managed by the Town Council. Where action of any sort is
required it has been recorded on the risk register which will be updated
periodically and reviewed by the H&S working group once a quarter.
The asset register has been updated to reflect the assets which are owned,
maintained and/or insured by the Town Council.
The Town Council is asked to note receipt of a copy of the risk register
The Town Council is asked to note receipt of the current asset register
Following the first part of the internal audit, the Town Council is advised to
ensure transparency in matters relating to receipts of quotes and selection of
appointed contractor in respect of projects with a value over £2000. An addition
to the standard template used by all Cllrs for preparation of reports and
recommendations to Town Council meetings has been drafted.
The Town Council is asked to note the additional requirement and to adopt
this as a standard practice with immediate effect
Payments of invoices are made through the Town Council’s account with HSBC.
The mandate is not up to date and does not include all Cllrs as signatories.
The Town Council is asked to approve the revised bank mandate whereby all
Cllrs become authorised signatories and any two authorised signatories may
sign cheques on behalf of the Town Council. The Town Clerk will continue to
administer the accounts but will not be authorised to sign cheques.
The Town Council asked the owners of Judith’s Field whether the annual lease
payment of £1 could be made in advance and in full for the remaining period of
the lease on Judith’s Field. The lease runs until 31.12.2087, a period of 72 years.
The owner is in agreement to receive full payment for the term of the lease in
advance.
The Town Council is asked to approve a cheque payable to Mr R W Looker
Trust in the sum of £72 to cover the period 1.1.16 – 31.12.87 to be paid
immediately.
The Deputy Town Clerk raises invoices in respect of hire of the QES and Judith’s
Field. One-off hire is usually paid for prior to the booking going ahead. Regular
hirers (those who hire the same hall for several weeks) may pay in arrears once
they are established as a regular hirer. The attached schedule represents
outstanding debts as at 13 March 2015.
The Town Council is asked to consider in particular the two long term debts
and confirm the action it wishes to take in respect of these debts.
15/045.4
15/045.5
15/045.6
15/045.7
15/045.8
Madelaine Liddiard
TOWN CLERK
19 March 2015
GODMANCHESTER TOWN COUNCIL MEETING:
THURSDAY 19 MARCH 2015
15/045.1
ACCOUNTS PAYABLE - 19TH FEBRUARY 2015
PAYMENTS
CHQ
DD
DD
DD
DD
DD
DD
DD
200694
200695
200696
200697
200698
200699
200700
200701
200702
200703
200704
200705
200706
200707
200708
200709
200710
200711
PAYMENTS
DETAIL
Line rental/internet
Gas/Electricity
Gas/Electricity/phone line
Monthly charge
Monthly charge
Town Office phone line
Bank charges
March salary
March salary
March salary
March salary
March salary
Tax & NI
PAID TO
UW
UW
UW
Anglian Water
Anglian Water
Virgin
HSBC
M Liddiard
M Newman
K Walters
K Askew
K Lissaman
Inland Revenue
TOTAL SALARIES, TAX & NI
Anglian Water
Cemetery charges
Foster Horticulture
Fencing at JF
Ken Booth & Co Ltd
Cleaning materials
Lloyds Bank
Hot water boiler repair
New Flame
6 monthly service & batteries
FLP
Cradle swing repair
CCC
Pinfold Lane LHI
St Mary the Virgin
Compost bin in churchyard
T Clarke East
Repair to boiler QES
M Lidiard
purchase of 2 small step ladders
K Fergusons
Annual contract plus extras
R W Looker Will Trust
Payment for full term of lease
QES
Judith's Field
Interest
Refund
Payment for Mayors Ball
NET
£
37.50
£
379.57
£
387.81
£
32.00
£
48.00
£
25.72
£
23.04
£
£
£
£
£
£
£ 4,670.68
£
32.82
£ 1,695.00
£
94.92
£
238.94
£
909.37
£
150.00
£
150.00
£ 1,410.00
£
114.00
£
33.03
£
360.00
£
72.00
£
£
£
£
£
£
£
£
£ 10,864.40
PAYMENTS RECEIVED FEBRUARY 2015
Fees
£ 1,588.00
Fees
£
48.00
Fees
£
7.84
chq not cashed
£
75.00
Received in error
£
70.00
TOTAL RECEIPTS
£ 1,788.84
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
VAT
7.50
57.94
47.48
5.14
339.00
18.98
47.79
181.88
30.00
22.80
72.00
-
£
£
£
£
£
£
£
£
£
830.51
£
-
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
TOTAL
45.00
437.51
435.29
32.00
48.00
30.86
23.04
4,670.68
32.82
2,034.00
113.90
286.73
1,091.25
180.00
150.00
1,410.00
136.80
33.03
432.00
72.00
£
£
£
£
£
£
£
£ 11,694.91
£
£
£
£
£
£
1,588.00
48.00
7.84
75.00
70.00
1,788.84
15.045.2
COMPARISON OF BUDGET AGAINST ACTUAL EXPENDITURE 2014-2015
Approved
March
Totals
Budget
expenditure
1. Town Hall Admin
58630.00
3896.00
45862.45
Admin Sals + Tax+NI
Stationery
Petty cash
43480
600
150
900
450
1100
950
100
1300
1600
500
5000
2500
Telephone/internet
Postage
Council Tax
Utilities
window cleaning
Equipment servicing: fire/alarm/photocopier
IT equipment/subscriptions
Minor repairs and maintenance
Town Hall capital projects (xmas tree)
Health, Safety & Wellbeing/clothing
2. Civic Costs
11200.00
Mayoral Purse
Civic Service
Audit: internal & external
Bank Charges
Mayoral Chain/board/robes inc signwriting
Legal/HR costs/licensing
Training: Cllrs & Staff/publications
Memberships: CPALC/Open Spaces/SLCC
3. Communication
Website
Newsletter/communication/advertising
Neighbourhood Plan
2000
800
1000
450
450
5000
500
1000
4000.00
300.00
1200.00
2500.00
4. Insurance
Annual Premium
5200.00
5.QES (Facilities Mgt)
50960.00
Wages
Utilities: gas& elec
Water rates
Council tax
Cleaning materials
Minor repairs
window cleaning
Fire/elec checks
QES Capital Projects
misc: Sept uncashed chq
6. Judith's Field (Admin)
wages
Utilities: gas elec phone
Water Rates
5200.00
7900
4400
440
1550
800
500
170
200
35000
20150.00
7800
3800
900
3534.68
0.00
0.00
63.22
0.00
0.00
0.00
0.00
298.10
0.00
0.00
0.00
0.00
38376.74
993.47
82.38
756.37
212.00
1067.48
800.00
75.00
1091.02
354.15
253.50
785.14
1015.20
95.04
7419.28
0.00
0.00
0.00
23.04
0.00
72.00
0.00
0.00
2000.00
842.14
689.35
396.84
390.00
1992.00
99.00
1009.95
0.00
1055.19
0.00
0.00
0.00
13.19
1042.00
0.00
0.00
4891.17
0.00
4891.17
1,503.09
39273.53
568.00
379.57
32.00
0.00
94.92
130.51
0.00
298.09
0.00
6658.00
3008.02
399.00
1483.65
568.52
1804.33
150.00
654.78
24547.23
1,572.45
15,762.51
568.00
387.81
48.00
6922.00
3500.71
466.00
15.045.2
Council Tax
Cleaning materials
Minor repairs/misc
Fire/elec/alarm checks
JF Capital projects
Scoping for future dev. Projects
7. Property
950
400
3000
300
1500
1500
19500.00
Church clock
London Road Cemetery
Churchyard
Public Toilets
Contribution to CCTV
8. Environment
1000
1000
3000
13000
1500
10700.00
Street Furniture
Lifebuoys
War Memorial/Gdn of Remembrance
Trees fencing and hedges
Minor repairs and maintenance
St Mary's grasscutting
9. Recreation areas/Facilities
Inspections
Minor repairs & maintenance
Capital Projects
10. Allotments
3000
0
500
3500
600
3100
10250.00
1250.00
9000.00
0.00
750.00
Rent
750
11. Grounds Maint.
Contract
extras
27400.00
21400
6000
12. Grants Awarded
12270.00
S137
Other grants
Picnic in the Park
Youth Service Dev/Engagement
13. Section 178
400
4500
4000
3370
1000.00
Grant to HGTA
Other Twinning expenses
500
500
0.00
0.00
255.46
313.18
0.00
0.00
906.68
218.38
1601.81
814.93
1332.00
0.00
1442.82
21426.61
0.00
32.82
1410.00
0.00
0.00
765.00
5306.30
4086.86
9821.45
1447.00
1695.00
9,552.38
0.00
0.00
0.00
1695.00
0.00
0.00
1894.75
0.00
190.00
3964.80
637.37
2865.46
150.00
15,040.51
0.00
150.00
0.00
1000.00
8015.92
6024.59
0.00
750.00
0.00
750.00
360.00
25,857.48
0.00
360.00
19614.44
6243.04
0.00
8,773.73
0.00
0.00
0.00
0.00
889.73
3345.00
4539.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
14. Contributions to Outside
4000.00
150.00
150.00
Highways - Minor improvement bids
Queen's Walk improvements
1000.00
3000.00
150.00
0.00
150.00
0.00
15000.00
830.51
20369.02
251010.00
11694.91
216241.86
13. VAT
TOTAL
15.045.2
GODMANCHESTER TOWN COUNCIL: PETTY CASH RECORD APRIL 2014 - MARCH 2015
DATE
4.4.14
9.4.14
14.4.14
2.5.14
13.5.14
15.5.14
9.6.14
27.6.14
8.7.4
10.7.14
29.7.14
18.8.14
20.8.14
26.8.14
23.8.14
14.10.14
23.10.14
3.11.14
20.11.14
24.11.14
15.1.15
7.2.15
23.2.15
AMOUNT
IN
AMOUNT
OUT
£2.19
£17.83
£1.46
£1.17
£9.00
£48.75
£1.24
£13.70
£0.80
£0.93
£4.30
£1.98
£3.49
£1.60
£1.79
£0.80
£1.00
£2.00
£33.63
£0.99
£0.60
£0.60
£1.50
ITEM PURCHASED
B/F 31.03.14
Stationery
Keyboard: Town Office
Postage
Postage
White gloves: Deputy Mayor
Imprest
Postage: Audit
Paint samples: QES/Town Hall
Parking: H'don meeting with Copleys
Postage
Postage
Stationery
Fixing of plaque
2 x parking
Stationery
Parking: banking
Parking meeting at St Ives
2 x Calendars
Imprest
food bags for xmas sweets
parking
parking
4 x tumblers
BALANCE CARRIED FORWARD TO APRIL 2015
BALANCE
£32.90
£30.71
£12.88
£11.42
£10.25
£1.25
£50.00
£48.76
£35.06
£34.26
£33.33
£29.03
£27.05
£23.56
£21.96
£20.17
£19.37
£18.37
£16.37
£50.00
£49.01
£48.41
£47.81
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
£46.31
CHEQUE
NUMBER
15/045.2
RECONCILIATION AT 28 FEBRUARY 2015
BANK STATEMENTS AT 28 FEBRUARY 2015
HSBC CURRENT A/C
HSBC BUSINESS PREMIUM
CAMBS & COUNTIES
NATIONWIDE
CASH IN HAND
CHEQUES IN HAND
SUB TOTAL
CASH BOOK AT 28 FEBRUARY 2015
£
£
£
£
£
£
£
6,356.14
98,698.37
120,000.00
85,000.00
434.50
BALANCE B/F
ADD RECEIPTS IN PERIOD
LESS PAYMENTS
£ 331,059.16
£
1,788.84
£ 25,947.35
TOTAL
£ 306,900.65
310,489.01
LESS UNPRESENTED CHEQUES
£
TOTAL
200678
200681
200682
200683
200686
200692
200693
£
£
£
£
£
£
£
295.80
130.00
70.00
120.00
414.00
418.80
2,139.76
SUB TOTAL
£
3,588.36
£
306,900.65
-
LIST OF REGULAR SUPPLIERS
AS AT 1 MARCH 2015
Advertising
1
Architect
2
Banking & Audit
3
Builders
Hunts Post
Archant Regional Ltd
63 Campfield road
St Albans
Herts AL1 5HX
Donald Insall
Chartered Architects
48 Sidney Street
Cambridge CB2 3HX
HSBC
132 High Street
Huntingdon
Cambs PE29 3NG
4
Nationwide
Nationwide House
Pipers Way
Swindon SN38 1NW
5
Cambridge & Counties Bank Ltd
Charnwood Court
New Walk
Leicester LE1 6TE
6
Littlejohn LLP
1 Westferry Circus
Canary Wharf
London E14 4HD
7
Mijan Ltd
The Willows
Long Drove
Waterbeach
Cambridge CB25 9LW
A&K Builders Ltd
8 Pipers Lane
Godmanchester
PE29 2JN
8
9
Mr G Rice
GRC Builders
29 Cambridge Street
Godmanchester
PE29 2AT
10
JDS (tarmac)
John Dean Surfacing Ltd
26 Northfield Road
Wyboston
Beds MK44 3AZ
List of Suppliers March 2015
11
Breheny
Flordon Road
Creeting St Mary
Needham Market
Ipswich IP6 8NH
12
B E Welding & Fabriation
11 Blackstone Road
Stukeley Meadows Industrial Estate
Huntingdon PE29 5EF
13
Tanner & Hall (roofing)
Station Road
Harston
Cambridge CB22 7QP
14
Norman & Underwood Ltd
The Freeschool Buildig
170 Scudamore Road
Leicester LE3 1HP
15
Alan Rowland (odd jobs)
124 Howitts Gardens
Eynesbury
Eaton Socon PE19 2PA
16
Bernard Griffey (plasterer)
The Old Chapel
New Road
Chatteris PE16 6BJ
Carpentry
17
Catering
18
Civic Regalia
19
Jacowe Joinery
Clyde Yard
Cambridge Street
Godmanchester PE29 2AT
Bellmans
44a Post Street
Godmanchester
PE29 8BA
Fattorini
Regent Street Works
Birmingham B1 3HQ
Cleaning materials
20
Michaels Civic Robes
83 Wades Road
Filton
Bristol BS34 7EB
21
Hawksworth Valuations Ltd
27 Old Gloucester Street
London WC1N 3AX
Ken Booth Ltd
Orchard House
15 Glebe Road
22
List of Suppliers March 2015
Decorating
23
24
Electrical
25
James Haddock
8 London Street
Godmanchester PE29
Moore Electrical
22 Windsor Road
Godmanchester
PE29 2DD
26
Electrical Safety Testing Ltd
Glendial
Rectory Gardens
Godmanchester
PE29 2BH
27
SEC
12 Stephenson road
St Ives
Cambs PE27 3WJ
New Flame
Carlton House
18 Willow Road
Yaxley
Peterborough PE7 3HT
Glasdon Uk Ltd
Preston New Road
Blackpool
Lancashire FY4 4UL
Fire Equipment
28
Furniture/street
furniture
29
30
General
Maintenance &
Repairs
Huntingdon PE29 7DL
PRS (Paul Satchwell)
2 Gazelle Close
Eaton Socon
St Neots PE19 8QF
31
Trever Illes Ltd
Valley Mills
Valley Road
Bradford BD1 4RU
Alan Rowland (odd jobs)
124 Howitts Gardens
Eynesbury
Eaton Socon PE19 2PA
32
Adrian Bream
33 Silver Street
Godmanchester
PE29 2HR
33
Abbey French Polishing Contractors Ltd
143 Sapley Road
Huntingdon
Cambs PE29 1YU
List of Suppliers March 2015
Glazing
34
Ground
Maintenance
35
36
Foster Horticulture Landscape Management Ltd
5 Warboys Road
Pidley
Huntingdon PE28 3DA
37
Global Tree Solutions Ltd
120 High Street
Offord Cluny
St Neots
Cambridgeshire
Allianz Insurance
57 Ladymead
Guildford
Surrey
GU1 1DB
AskiT
24 Highfield Avenue
Alconbury Weston
Huntingdon PE28 4JS
Insurance
38
IT
39
40
Play Equipment
41
42
Photocopier
Jeff copping (specialised glassworks)
The Old Forge
Bpowds Yard
East Street
St Ives PE27 5PD
K Ferguson Ltd
Fairfield Earith Road
Colne
Huntingdon PE28 3NL
43
44
123 Reg
Parish on-line
Fenland Leisure Products Ltd
Fenland House
Padgetts Road
Christchurch
Wisbech PE14 9PJ
Seagrave Inspection Services Ltd
93 Gotch Road
Barton Seagrave
Northamptonshire NN15 6UF
Walters Ltd
19 Royce Road
Eastern Industry
Peterborough PE1 5YB
BNP Paribas Leasing Solutions Ltd
Northern Cross
Basing View
Basingstoke RG21 4HL
List of Suppliers March 2015
Plumber
Printing Services
45
T Clarke East Ltd
Bicton Ind Park
3 Kym Road
Kimbolton
PE28 0LW
46
PHS Group (QES water boiler)
Block B
Western Industrial Estate
Caerphilly CF83 1XH
47
JWH Property Services
8 York Close
Godmanchester PE29 2EB
48
Graham Giddings
36 Silver Street
Godmanchester
PE29 2HR
HDC Print Room
Pathfinder House
St Mary’s Street
Huntingdon PE29 3TN
49
50
Security (Intruder
alarms)
51
Signage
52
Crystal Press Ltd
Unit 14 Trident Industrial Estate
Pindar road
Hoddeston
Herts EN11 0W2
Thistle Fire & Security Ltd
Carlton House
18 Willow Road
Yaxley
Peterborough PE7 3HT
London House Signs
28 High Street
Brampton
Huntingdon
Cambs PE28 4TH
53
Sign Studio
Unit 9 Stonehill
Stukeley Meadows Industrial Estate
Huntingdon PE29 6HZ
54
Michael Murray Signs
Montana
Pidley Road
Somersham
Huntingdon PE28 3ES
55
Malcolm Lane (Town Signs)
3 Canalside Industrial Park
Kinoulton Road, Cropwell Bishop
List of Suppliers March 2015
Stationery/office
equipment
Surveyors
Utilities
56
Nottingham NG12 3BE
Stanjay Sports Trophies
7 Old Court Hall
Godmanchester PE29 2HS
Viking
Tollwell Road
Leicester LE4 1BR
57
Post Office (stamps)
18 Causeway
Godmanchester PE28 2HA
58
ESPO
Barnsdale Way
Grove Park
Enderby
Leicester LE19 1ES
Gaskell Associates
Victoria House
104 Mansfield Road
Nottingham NG1 3HD
59
60
Nemco Utilities
12 Hillside Road
Bury St Edmunds
Suffolk IP32 7EA
61
Pinpoint Asbestos
11 High Street
Southoe
St Neots PE19 5YE
62
Bottisham Asbestos Services
16 Valerian Court
Cherry Hinton
Cambridge CB1 9YP
Utility Warehouse
Anglian Water
Virgin
HDC
B Jermy
Windmill Farm
Coggeshall Road
Kelevedon
Essex CO5 9PE
JRB Enterprise Ltd (dog poo bags)
Unit 27 Old Wool Lane
Demmings Road Ind Estate
Cheadle
Cheshire SK8 2 PE
Window cleaner
63
64
65
66
67
Misc
68
69
Thelmas Flowers
39 Cambridge Street
Godmanchester PE29 2AY
List of Suppliers March 2015
70
G R Smith (T/A N W Angell) : PA system for Rem. Day
20 Mayfair Gardens
Wisbech St Mary
Wisbech
PE13 4XA
71
Smith of Derby (church clock)
112 Alfreton Road
Derby
DE21 4AU
72
House of Flags (flagpole maintenance)
The Bicton Industrial Park
Kimbolton
Cambs PE28 0LQ
As per GMCTC financial regulations, “the clerk may incur expenditure on behalf of
the council to carry out any essential repair replacement or other work which is of
such extreme urgency that it must be done at once, whether or not there is any
budgetary provision for the expenditure, subject to a limit of £500 and up to £2000
with prior agreement of at least two Town Cllrs (The Mayor and chair of the finance
working party if possible). The Clerk shall report the action to the council as soon as
practicable thereafter.
List of Suppliers March 2015
ANNEX ONE: CLLRS/STAFF DECLARATION OF INTEREST IN SUPPLIERS LIST
NAME
Madelaine Liddiard
Mark Newman
Graham Campbell
Malcolm Cohen
Sarah Conboy
Roger Coxhead
Peter Godley
Jennie MacLeod
Phillip Malley
Alan McInnes
Peter Morgan
Nigel Pauley
David Taylor
David Underwood
Christopher Vane Percy
Graham Wilson
Sarah Wilson
Sue Worthington
SUPPLIER BY NUMBER TYPE OF INTEREST
ON LIST
3,12,25,32,39,48,49,67,69 Services used
4, 18, 25, 67
Services used
17, 18, 69
8, 17
8, 45
Services used
Services used
Services used
1, 4, 8, 15, 18, 24, 25, 47, 69
Services used
35, 37
Services used
25, 35, 57, 69
Services used
Services used
Services used
Services used
17, 18, 25, 32, 39, 49, 52, 72
4, 39
4, 39
List of Suppliers March 2015
12th March 2015
GODMANCHESTER TOWN COUNCIL ASSET REGISTER
Location
Building
Town Hall
Queen Elizabeth School
Judith's Field
External Community Assets
War Memorial
Town Signs x 2
Town (village) Sign
Noticeboard - Metal Framed o/s Town Hall
Noticeboard - Wooden Framed London Rd
Flagpole
Playground Equipment:Recreation Ground - Queen's Walk
Recreation Ground - Log World
Devana Park
Judith's Field: Toddlers area
MUGA
Play Pathfinder
Skate ramp, hoop, youth shelter
History Information Boards
OTHER COM ASSETS TOTAL
Period of Review
Contractor/Other
Asset value (est.)
Replacement Value
Insure?
Reasoning
5 yearly (next Jan 2016)
5 yearly (next Jan 2016)
5 yearly (next Jan 2016)
Gaskell Associates
Gaskell Associates
Gaskell Associates
£512,000.00
£672,000.00
£345,000.00
£1,529,000.00
£512,000.00
£672,000.00
£345,000.00
£1,529,000.00
Y
Y
Y
Updated figure December 2012
Updated figure December 2012
Updated figure December 2012
Buildings Total
Annually
Annually
Annually
Weekly
Monthly
Monthly
Town Clerk
Town Clerk
Town Clerk
Town Clerk
Town Clerk
Town Clerk
£25,000.00
£3,550.00
£5,136.00
£1,500.00
£500.00
£500.00
£25,000.00
£3,550.00
£5,136.00
£4,200.00
£1,000.00
£500.00
Y
Y
Y
Y
Y
Y
Updated figure December 2012
Updated figure December 2012
Updated figure December 2012
Updated figure December 2012
Updated figure December 2012
Updated figure December 2012
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
FLP
FLP
FLP
FLP
FLP
FLP
FLP
Town Clerk
£1.00
£1.00
£1.00
£1.00
£54,000.00
£41,634.00
£1.00
£1.00
£1,730.00
£133,556.00
£20,035.00
£15,000.00
£4,767.00
£17,503.00
£54,000.00
£41,634.00
£1.00
£1,422.00
£20,159.00
£213,907.00
N
N
N
N
Y
Y
N
N
Steven Jordan
Steven Jordan
Steven Jordan
Regalia
£225,000.00
£5,750.00
£27,000.00
£257,750.00
£225,000.00
£5,750.00
£27,000.00
£257,750.00
Y
Y
Y
Updated figure April 2014
Updated figure April 2014
Updated figure April 2014
Accumitive Insurance Total
Cllr
Town Clerk
Town Hall Contents
£1,018.00
£50.00
£3,694.00
£4,762.00
£7,815.00
£50.00
£3,694.00
£11,559.00
Y
Based on imprest value may be less
Cover to be continued until 2014
Cover to be continued until 2015
Added to schedule from January 2015
External Assets Total
Other Assets
Bank
Civic Regalia for Mayor
Consort & Deputy Mayor: 2 enamel pendants
Solid Silver Mace
Town Hall/Town Office
FIXTURES & FITTINGS TOTAL
PETTY CASH FLOAT
CONTENTS/EQUIPMENT TOTAL
every 2 years: next 2016
every 2 years: next 2016
every 2 years: next 2016
Annually
Monthly
Annually
Accumitive Insurance Total
Queen Elizabeth School
FIXTURES & FITTINGS TOTAL
CONTENTS/EQUIPMENT TOTAL
Annually
Annually
Newflame
Town Clerk
QES Contents
£2.00
£1,216.00
£1,218.00
£4,401.00
£7,693.00
£12,094.00
Y
Based on cost 08/09, insure at full value
Updated figure December 2012
Accumitive Insurance Total
Judith's Field
FIXTURES & FITTINGS TOTAL
CONTENTS/EQUIPMENT TOTAL
Annually
Annually
Newflame
Town Clerk
Judith's Field Contents
£2.00
£346.00
£348.00
£5,790.00
£5,094.00
£10,884.00
Y
Based on cost 08/09, insure at full value
£1,926,286.00
£2,024,310.00
BUILDINGS, EXTERNAL ASSETS, and CONTENTS
Accumitive Insurance Total
INSURANCE TOTAL
N.B. Asset value is estimate of how much we would get if we sold them in their current state. Replacement value is value if we had to buy new, for purposes of insurance.
Page 1
RISK MANAGEMENT REGISTER
RISK
(H-M-L)
ACTION
L
Repaint edges of stone steps in
yellow
M
Remind Senior Citizens Club to keep
areas clear
M
Sign required to advise of dangerTC
to write to Senior Citizens Club
L
TC to write to Senior Citizens Club
L
No action required but Senior
Citizens to be reminded of risk
M
Senior Citizens to be reminded of
risk
M
Senior Citizens to be reminded of
risk
M
Town Council to determine outcome
of discussions
Action
Required by
30.6.15
M
Town Clerk to prepare templates
ongoing
Membership of CAPALC
L
30.6.15
Reminder of working practices needed for all staff
L
Signage to be accurate and up to date
M
Town Council to review whether
membership of CAPALC desirable
Town Clerk to advise all staff of
procedures ie lone working etc
Deputy Clerk to ensure all
information displayed
Town Clerk to seek confirmation
that no outstanding remedial work
remaining
Town Clerk to remind museum
curator not to obstruct meters
18.2.15
ISSUE
PLACE
Town Hall yellow painted edges to entrance steps worn away. To
be repainted
Town Hall Access to fire exits to remain clear at all times
18.2.15
Town Hall Entrance to store room: Narrow low doorway
18.2.15
18.2.15
Town Hall Stacked Chairs may topple or cause obstruction
Town Hall Asbestos Report
18.2.15
Town Hall Legionella risks
18.2.15
Town Hall Portable appliance testing
DATE
18.2.15
2015
30.3.15
letter drafted 27.2.15
30.3.15
letter drafted 27.2.15
30.3.15
30.3.15
letter drafted 27.2.15
letter drafted 27.2.15
30.3.15
letter drafted 27.2.15
30.3.15
letter drafted 27.2.15
18.2.15
Town
Office
18.2.15
18.2.15
Town
Office
Town
Office
Town
Office
QES
18.2.15
QES
Legionella risks
L
18.2.15
QES
Museum storage may obstruct meter cupboards
L
26.2.15
JF
Asbestos in ceiling panel
L
ceiling panel to be sealed
30.3.15
M
CCC have instructed contractor to
undertake work. Date to be
confirmed
30.6.15
18.2.15
18.2.15
18.2.15
Office accommodation not suitable and extreme
temperature differences experienced . Alternative
suitable accommodation to be sought
Procedure and practice
Recreation Paths from Mill Yard car park to weir uneven
Ground
OUTCOME
Action
Completed
30.6.15
30.3.15
All staff reminded of H&S
for self and building
30.3.15
30.3.15
30.3.15
email sent 27.2.15 and
17.3.15 asking for
confirmation
email sent 27.2.15 and
17.3.15 asking for
confirmation
Order placed to seal
panel. Work to be
undertaken during school
holiday
work due to be carried
out w/c 16 March 2015
4.3.15
18.2.15
Recreation One lifebelt post damaged and removed
Ground
M
Post to be repaired and reinstalled
30.3.15
18.2.15
Recreation Trees: possible risk of falling branches or whole trees
Ground
JF
Fencing around JF to be repaired
M
Survey of trees to be undertaken
30.6.15
M
30.3.15
Toddlers play area: 1 swing damaged and removed
Trees: possible risk of falling branches or whole trees
L
M
Slat missing from bench.
M
Order placed for repair
30.3.15
18.2.15
JF
Devana
Park
Buttermel
Meadow
Cemetery
contractor appointed. Work to
commence 23.2.15
Order placed for repair
Survey of trees to be undertaken
concrete slabs left at side of hedgerow
L
Order placed for removal
30.3.15
18.2.15
Cemetery Unsafe Memorials
M
Signs to be erected in cemetery and 30.3.15
placed on dangerous memorials
M
Survey of trees to be undertaken
30.6.15
18.2.15
War
Trees: possible risk of falling branches or whole trees
Memorial
Churchyard Trees: possible risk of falling branches or whole trees
M
Survey of trees to be undertaken
30.6.15
18.2.15
Churchyard Unsafe Memorials
M
Notices to be placed in churchyard
faculty to be requested/obtained
topple testing to be carried out
Enquire whether ventilation
required
Luminous tape to be applied so exit
door release button visible in dark
30.3.15
30.6.15
30.9.15
30.4.15
18.2.15
18.2.15
18.2.15
18.2.15
18.2.15
17.3.15
JF
Boiler cupboard
L
17.3.15
JF
Storage room (former changing room)
M
17.3.15
JF
Main Hall
17.3.15
JF
Litter bin often overflowing
Town Clerk
30.3.15
30.6.15
post being repaired and
will be reinstalled once
welded
survey to be undertaken
19.3.15
work completed
Seat replaced
survey to be undertaken
19.3.15
Bench repaired 17.2.15
Fergusons reminded
12.3.15
survey to be undertaken
19.3.15
survey to be undertaken
19.3.15
30.4.15
tape ordered 17.3.15
M
Luminous tape to be applied so exit 30.4.15
door release button visible in dark
tape ordered 17.3.15
L
Additional bin to be purchased to be 30.6.15
placed alongside existing bin
bin to be ordered
following 19.3.15
Councillor
17.3.15
24.2.15
17.2.15
ML
Report Paper / Proposal
Paper Title: GROUND MAINTENANCE CONTRACT
Date Of Paper: March 2015
Paper Number: 15/046
Paper Presented by: Councillor Morgan
Paper Contributions by: Cllrs Cohen, Taylor and Malley
Councillor Summary
The Environment Portfolio has examined the current Grounds Maintenance Contact section by section which
commenced on 1st April 2012 and runs for five years until 31st March 2017.
We have made various additions, deletions, amendments and observations as allowed in 2.4 of the General
Conditions. .
Action Recommended

The “Slipway” grass cutting requires to be transferred from Regime A1 to Regime A3
as this requires more regular cutting and to look as good as the War Memorial grass.
The extra charge will be £98.47p per year.

The grass behind the railings near the Chemists slopes down to the river at an acute
angle should be switched from Regime A4 to Regime A6 as this can only be carried out
by a strimmer. The switch to A6 would make a reduction of £4.50 per year.

The grass listed as “Town Hall Frontage” has now been paved over by the E.A. to
create the Champagne Terrace so this should be removed from the schedule. The
removal will save £31.00 per year.

There are five litter bins on Judith’s Field and not six as listed on the schedule; thus the
charge should be reduced by £235.00 per year.

The litter bin located beyond the cricket pitch and close to the footpath under the A14 is
emptied by H.D.C. and so should be removed from the current schedule saving another
£104.00 per year.

In view of the re-instatement of the BMX track we require to have the area treated by
herbicide like other areas six times a year. The cost based on the size of the area will
be £90.00 per year.
(1)

The grass on the outside of the MUGA has a tendency to creep over the edge of the
tarmac so we recommend this to be treated with herbicide six times a year for a small
additional cost.

As the current contract expires on 31 st March 2017 a new tender will need to be put out
in 2016; however, the portfolio believes the grass cutting of Regime A1 (open spaces)
and Regime A2 (parklands) needs looking at as we are of the opinion they are one and
the same thing.
Decision Required

The Council is asked to approve these changes to the current Grounds Maintenance
Contract.
(2)
15/048
ANNUAL REPORT
 CONTENT TO BE CONFIRMED
 TIMESCALE TO BE AGREED – articles and
photos to be with PMa by 14.4.15, to
printer by 17.4.15 and at Town Office by
24.4.15 to be delivered by 1.5.15?
ANNUAL TOWN MEETING
 NOTE TO ALL CLLRS THAT CHAIRS OF
WORKING PARTIES TO PRODUCE REPORTS
 SUGGESTIONS ABOUT GUEST SPEAKERS?
Report Paper / Proposal
Paper Title: Tourism
Date Of Paper: March 2015
Paper Number: 15/049
Paper Presented by: Cllr Roger Coxhead
Paper Contributions by: Tourism Working Party
Executive Summary
This paper outlines the key points from the Tourism Working Party meeting held on 2nd March.
A well attending meeting with 9 Councillors present.
The group explored what we had in our town. Looking at all aspects of tourism. It was
accepted that there were some quick wins which would enhance the experience of visitors to
Godmanchester. Also there should be a Strategy Council Plan for Tourism.
Action Recommended
The following activities are required:
1. That a large detailed map of our town is commissioned . If agreed this would be
situated where the current notice board is by the Chinese Bridge. The notice board
would be moved to a suitable location. Once the cost is known this would need to be
agreed by GTC.
2. A ‘Visit Godmanchester’ website to promote the town and events. Cost of obtaining this
site would be around £50.
3. Cost of leaflets to be explored and once costs are known to be agreed by GTC
4. A long term strategy plan is developed for the Historic core of Godmanchester during
2015.
5. Sponsorship of the map could be investigated
Decision Required
The Council is asked to:

To agree to the actions recommended
(1)
Detailed report paper / proposal
Working Party 2nd March.
The 9 Councillors present agreed that there were opportunities to improve the experience of
visitors to Godmanchester. The group approached the task by exploring ‘what we have ‘ and
‘what we want’.
It was felt that Picnic in the Park and Gala Week were mainly for local residents with
‘tourists’ from Huntingdon. The river front was not promoted and used enough.
some
The group focused on how to publicize our town. It was believed that the Council should at
this stage be an enhancer and looked for ‘quick wins’.
The following were decided upon
1. Map of town with information on facilities such as pubs/restaurants and
opportunities to explore Godmanchester. This would be situated by the Chinese
Bridge. The GTC notice board would be placed in an alternative position.
2. A website provided which would highlight the town and be an opportunity for
organizations to use the events calendar. This would be provided by GTC but input
for events would be down to the requester. Councillor Godley had explored this and
the cost would be around £50. GTC would need to promote this website to local
organizations
3. The possibility of a leaflet with similar information to the website be provided. This
could direct people to the website regarding events. Costs to be explored if GTC
agree to the need.
4. The Working Party during the rest of 2015 to work on a long term strategic plan for
the ‘Historic Core of Godmanchester’. This was agreed as being :

The Causeway,

Chinese Bridge/QES area.

River up to the Lock and as far as the Historic bridge.

Port Holme (those not in Godmanchester)

Recreation Field

Area to Park Lane
The group felt this project was worthwhile as it would give visitors a better ‘Godmanchester
Experience’. Also enhance the opportunities for the local community.
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Report Paper / Proposal
Paper Title: Transport Issues within Godmanchester
Date Of Paper: March 2015
Paper Number: 15/050
Paper Presented by: Councillor Pauley on behalf of Business Group
Paper Contributions by: Cllrs Conboy, Coxhead and Godley
Summary of Purpose
After the recent initiative with the Council’s Transport Vision Document and with worries from
the community regarding issues centring around Speeding and Parking. This coupled with the
failure to obtain funding from CCC for Betts Close parking improvement has meant the
Council has to adopt a proactive approach to transport matters within Godmanchester. This
paper outlines solutions to improve the quality of life within our town.
Action Recommended
1. The Betts Close parking scheme to be costed with a timescale for completion. The
Council to fund the scheme.
2. Apply with CCC for a full review of parking within Godmanchester. This would provide
options for parking and speed reduction schemes, including the cycling network within
Godmanchester. Apart from applying for one bid funding of schemes would need to be
from other sources.
3. As agreed by the Council previously ( Transport Vision), letters sent to Brampton,
Hemingford and Papworth to seek support for improvements to our community
regarding the Guided Bus services.
Decision Required
The Council is asked to:

Approve Actions 1 & 2 and note Action 3
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Detailed report paper / proposal
Betts Close
As our bid had been turned down by CCC, Council have already discussed, as part of the
Council's budget discussions, the opportunity for the Council to be proactive and pay for this
work. Councillors Conboy, Godley and Pauley attended a meeting with CCC, as reported to
Council. CCC have suggested that we could lead and pay for work at Betts Close. CCC
would require us to have plans drawn up by a suitable person (they can provide details of
approved / suitably qualified people) so that they could approve works. They also have a list
of approved contractors who could deliver the works to CCC standards. We propose to
investigate the costs.
Parking/Speeding
CCC have indicated we could apply for a bid to carry out a full review of parking in the Town
with the outcome being a costed proposal of works ( these would need to be funded from
other sources). As we can only make one bid, we could choose to fund this ourselves: CCC
can provide a list of approved qualified consultants they would accept recommendations from.
The group felt that we should take the opportunity to actually plan for the future and have
schemes ready for when funding becomes available ( CCC, CIL monies, GTC etc).
Regarding speeding the Council should also continue their excellent communication with the
Police regarding issues relating to speeding within the town.
Cycling
As this is a known issue, and we've made a commitment to look at ways to make improve to
in the Transport Vision and Youth Plan, we felt that any work done under a Town-wide review
should include cycle routes.
Guided Bus Route
As part of the agreed Transport Vision we would contact Brampton, Hemingford and Papworth
councils to see their views on seeking improvements to the Guided Bus Service for our
communities. The Town Clerk said this would be in the form of a letter from the Council to
each Parish Council.
Continue on additional pages as needed
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