Report to the Board of Directors Recommendation to

METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
Report to the
Board of Directors
Recommendation to Approve
Loudoun County Sanitation Authority
Request for Easements across Washington Dulles
International Airport Property
October 2015
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
PURPOSE
The Strategic Development Committee approved and recommends that
the Board of Directors authorize the President and Chief Executive
Officer to execute the temporary and permanent easements as depicted
on Exhibit A in favor of the Loudoun County Sanitation Authority (LCSA)
for the installation of a 30” water transmission main.
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
BACKGROUND
• LCSA is installing a 30” water transmission main between Willard
Road at Route 50 and the Loudoun County Parkway (Route 606),
crossing a portion of Dulles International.
• The new water main is designed to improve reliability of service to
customers south and west of Dulles International.
• LCSA has requested temporary grading and construction
easements across 11.0697 acres of Airports Authority property
and a 15 foot wide permanent easement over 3.534 acres. The
easement areas are shown on Exhibit A and the details of the
alignment of the water main are shown on Exhibit B.
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
Exhibit A
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
Exhibit B
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
DISCUSSION
• Staff has worked with LCSA to address concerns including:
 VDOT coordination and encroachment
 Minimizing the area of the easements
 Providing a connection from the new water main to the Airports
Authority Live Fire Training Facility
• Consistent with long standing practice, LCSA will not be assessed a
charge for the easements.
• LCSA will waive application review and processing fees for the
Airports Authority’s connection to the new water main.
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
RECOMMENDATION
The Strategic Development Committee approved and recommends
that the Board of Directors authorize the President and Chief
Executive Officer to execute the temporary and permanent
easements as depicted on Exhibit A in favor of the Loudoun County
Sanitation Authority for the installation of a 30” water transmission
main.
METROPOLITAN WASHINGTON AIRPORTS AUTHORITY
Ronald Reagan Washington National Airport
Dulles Corridor Metrorail Project
Dulles Toll Road
Washington Dulles International Airport
REPORT TO THE BOARD OF DIRECTORS
RECOMMENDATION TO APPROVE LOUDOUN COUNTY SANITATION
AUTHORITY REQUEST FOR EASEMENTS
ACROSS WASHINGTON DULLES INTERNATIONAL AIRPORT PROPERTY
OCTOBER 2015
ACTION REQUESTED
The Strategic Development Committee approved and recommends that the Board of
Directors authorize the President and Chief Executive Officer to execute temporary and
permanent easements across Metropolitan Washington Airports Authority (Airports
Authority) property located at Washington Dulles International Airport (Dulles
International) in favor of the Loudoun County Sanitation Authority, d/b/a Loudoun Water
(LCSA), for the installation of a 30” water transmission main. A depiction of the
easement route is shown on the document identified as “LCSA 30” Waterline 15 Feet
Wide Proposed Easement Area,” dated July 2015, which is attached as Exhibit A.
BACKGROUND
LCSA currently maintains a water transmission main along Route 50 that provides
service to the area south and west of Dulles International. LCSA is undertaking a
construction project that is designed to improve reliability of service and water pressure
to its customers in that area by installing a new 12,992 linear foot 30” water transmission
main between the Loudoun County Parkway (Route 606) and Willard Road at Route 50.
A portion of this new transmission main – approximately 10,015 feet – is proposed to be
installed along the southern border of Dulles International on Airports Authority
property. This proposed installation requires a 15-foot-wide permanent easement from
the Airports Authority along the 10,015-foot length of the transmission main; the total
area of this permanent easement is 3.5134 acres. In addition, LCSA seeks a temporary
grading and construction easement, which will become null and void upon completion of
the construction project, consisting of 11.0697 acres. The permanent and temporary
easement areas are depicted on Exhibit A.
DISCUSSION
In June 2014, LCSA submitted a request to the Airports Authority for preliminary
approval of the construction of this project on Airports Authority property and for a 20foot-wide permanent easement and temporary grading and construction easements for
laydown and staging areas. Staff reviewed the request and identified some concerns,
including (i) coordination with the Virginia Department of Transportation (VDOT), since
a portion of the project will encroach on an existing VDOT easement granted by the
Airports Authority; (ii) a desire to minimize the effects of this installation on Airports
Authority property by narrowing the width of the requested easement; and (iii) providing
for the Airports Authority’s ability to have a future connection for its Live Fire Training
Facility(LFTF) to the water transmission main. Over the past several months, staff has
worked with LCSA to address each of these concerns and to develop solutions which will
allow the project to progress largely as planned.
After discussions with LCSA, the Airports Authority has confirmed that VDOT does not
object to the encroachment on its existing easement and that VDOT will provide LCSA’s
contractor with appropriate permits to access VDOT’s right-of-way. The original request
for a 20-foot-wide permanent easement has been revised to a 15-foot-wide permanent
easement, with the right for LCSA to use abutting land in the case of emergency repair.
In addition, upon completion of the project, the Airports Authority will be able to connect
to the new transmission main near the LFTF. Currently, the Airports Authority uses bulk
water tankers to fill the LFTF’s water storage tanks and connection to the LCSA system
will make it easier to fill these tanks. LCSA has worked with Airports Authority staff to
locate and install a fire hydrant near the LFTF to more easily facilitate this future water
connection. When the Airports Authority is ready to connect to the new water main,
LCSA has agreed to waive its application review and processing fees.
LCSA will not be assessed a charge for the easement. The Airports Authority’s longstanding practice has been to provide easements on its land to governmental entities at no
cost.
CONCLUSION
The Strategic Development Committee approved and recommends that the Board of
Directors authorize the President and Chief Executive Officer to execute temporary and
permanent easements as depicted on Exhibit A in favor of the Loudoun County
Sanitation Authority for the installation of a 30” water transmission main.
Prepared by:
Office of General Counsel
October 2015
Attachment
EXHIBIT A
Proposed Resolution
Authorizing the Conveyance of Easements to the
Loudoun County Sanitation Authority for the Installation of a
Water Transmission Main at Washington Dulles International Airport
WHEREAS, The Loudoun County Sanitation Authority is undertaking a
project to improve reliability of service for its customers south and west of
Washington Dulles International Airport (Dulles International), which includes
installing a new 30-inch water transmission main;
WHEREAS, The proposed water transmission main installation is between
Willard Road at Route 50 and the Loudoun County Parkway (Route 606) and
crosses a portion of Dulles International;
WHEREAS, In order to complete this installation, Loudoun County
Sanitation Authority has requested temporary grading and construction
easements across 11.0697 acres of Airports Authority property and a 15-foot
wide permanent easement over 3.534 acres;
WHEREAS, Loudoun County Sanitation Authority will waive application
review and processing fees for the Airports Authority’s connection to the new
water main; and
WHEREAS, The Strategic Development Committee has reviewed the
proposed easements, as presented by staff at its September 2015 Meeting, and
recommended that they should be granted at no cost; now, therefore be it
RESOLVED, That the President and Chief Executive Officer is authorized
and directed to execute the easements to the Loudoun County Sanitation
Authority as identified in detail in the documents presented to the Board of
Directors at its October 2015 Meeting.
Recommended by the Strategic Development Committee
on September 16, 2015
For Consideration by the Board of Directors on October 21, 2015