the Harley Art Market Exhibitor Manual
Transcription
the Harley Art Market Exhibitor Manual
THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL THE EVENT Free entry, free car parking A heated marquee with fifty+ stalls featuring designer makers The Harley Artist Studios open to the public Twenty+ stalls featuring regional speciality food producers Exhibitions at The Harley Gallery and locally produced food at The Welbeck Farm Shop Newly opened gallery dedicated to the display of fine and decorative arts from the Portland Collection, which has attracted major national press coverage Seriously special Christmas shopping. The market stalls have been selected by experts from The Harley Gallery and Welbeck Farm Shop. From traditional crafts to cutting edge design, top makers from across the country show off their work at the Art Market. The Harley Artists’ welcome visitors to explore their studio to learn about their practice and buy work directly. The Welbeck Farm Shop present their fabulous food market, focussing on local products including beer, cheese, bread and chocolates made on The Welbeck Estate. The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL EVENT TIMINGS SET UP OPENING TIMES TAKEDOWN Thursday 24th November 2016 4pm – 7pm Friday 25th November 2016 7am – 9.30am 10am – 5pm Saturday 26th November 2016 Sunday 27th November 2016 10am - 5pm 10am - 4.00pm 4.00pm – 7pm EVENT CONTACTS Susan Sherrit Harley Gallery Manager 01909 501700 [email protected] Carol/Katie/Carl/Matthew Harley Front of House Coordinators 01909 501700 [email protected] KEY DATES AND PAYMENTS SUBMIT APPLICATION FORM - CLOSING DATE APPLICATION ACCEPTANCE NOTICE MANUAL AND BACS FORM SENT OUT COMPLETED BACS PAYMENT FORM TO THE HARLEY GALLERY FEE PAYMENT IN FULL TO THE HARLEY GALLERY TRADING LTD CHOOSE SET UP SLOT 3rd July 2016 18th July 2016 5th Sept 2016 5th Sept 2016 5th Sept 2016 MAKING PAYMENTS Payments must be made before or on the scheduled date. The Harley Gallery will contact sucessful applicants to confirm details of their stand and related costs. Failure to make payments by the scheduled date may result in the stand being reallocated. Payments can be made over the phone via credit or debit card. Alternatively a cheque made to The Harley Gallery Trading Ltd and posted to Susan Sherrit, The Harley Market, The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW. If an exhibitor withdraws from the event after the 1st October 2016, stand fees cannot be refunded. The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL STAND DETAILS SIZE AND POSITIONING: Each table is 180cm x 60cm. Every exhibitor is provided with a wooden trestle table as standard. The tables are set back against the marquee wall or wall panel, therefore exhibitors are unable to stand/sit behind the table. A chair will be provided at the end of each table. Exhibitors must bring their own table covering/props. Alternatively exhibitors may bring their own display system to replace the table. This must not exceed 180cm x 60cm and exhibitors must tick the box on the application form to let The Harley Gallery know. Displays must not be larger than the dimensions indicated. Displays must not encroach into the public thoroughfares. WALLS: These are optional and subject to availability, they have an additional charge of £20. They are allocated at the discretion of The Harley Gallery. 2-D work which requires wall space will be given priority. Exhibitors must ensure they tick the box on the application form if they want walls. Back walls are 240cm x 240cm, side walls are 240cm x 60cm. They are constructed of 12mm thick MDF panels, affixed to a metal frame and painted white. Exhibitors can screw into the panels using screws no longer than 2cm long. The walls should not be damaged. No rawl plugs or adhesives should be applied to the walls. Exhibitors must not paint the walls but can attach wallpaper or similar with pins or staples. ELECTRICITY: Electricity/plug sockets is optional and subject to availability, it costs an additional £20. It is allocated at the discretion of The Harley Gallery. Work which requires electricity such as lighting will be given priority. Please ensure you tick the box on the application form if you require electricity. THE MARQUEE: The marquee will be located adjacent to The Harley Studios, approximately 200 meters from The Harley Gallery. The marquee will be heated and security guards will be present during closed periods. COST BREAKDOWN: Basic, includes space and table only Basic graduate stand; includes space and table only mandatory mandatory £250.00 £200.00 (To qualify exhibitors must have graduated in the last two years) Walls Electricity The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 optional optional £20.00 £20.00 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL ARRIVAL & SET UP Exhibitors are asked to request a set up slot to unload goods and equipment. There are six spaces per slot and are offered on a first come first serve basis. Exhibitors are encouraged to be quick to make their request to avoid dissapointment. Thursday 24th November 2016 Friday 25th November 2016 4.00pm-4.30pm 4.30pm-5.00pm 5.00pm-5.30pm 5.30pm-6.00pm 6.00pm-6.30pm 6.30pm-7.00pm 7.00am – 7.30am 7.30am – 8.00am 8.00am – 8.30am 8.30am – 9.00am 9.00am – 9.30am 10am event opens After un-loading vehicles must be moved to exhibitor parking. You must not arrange your stand before moving your car. The carpark is situated 200 meters from the marquee and is signposted. Stands must be set up and thoroughfares clear for public access by 9.30am on Friday 25th November. Set Up Times Public Opening Times Thursday 24th November 2016 4.00pm – 7.00pm closed Friday 25th November 2016 7.00am – 9.30am 10.00am – 5.00pm DEPARTURE & TAKE DOWN Stands may only be dismantled after close at 4.00pm Sunday 27th November. Please pack goods and equipment before collecting your car. Exhibitors must be especially aware of road safety during takedown when it is dark. SUGGESTED EQUIPMENT FOR SET UP A cover for the table Props, display stands or systems to display your work A plastic sheet to cover your stall overnight A float of money. We do not provide a cash service or have a cash machine on site. Scissors Calculator Paper and pen Bags/packaging for sold goods Warm clothing. Please note this is a winter event taking place in a marquee. A torch as it will be dark and the exhibitor car park is a short walk from the marquee Tools if required A mirror if you sell jewellery Packed-lunch, although there is food available at the events STORAGE Please note the only space for exhibitor storage is under the trestle table. We suggest you bring a large table covering which reaches the floor so that your packing materials are neatly disguised. The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL EXAMPLES OF PREVIOUS STANDS The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL ACCOMMODATION There are several bed and breakfast providers in the local area. Please note that you will require a car or to organise transport to travel from The Harley to most of these providers. Our closest provider is Brown’s Bed and Breakfast which is a 0.5m walk to The Harley Gallery. The Ulvers Tel: 01623 361115 www.theulvers.com Browns Bed and Breakfast, Holbeck Tel: 01909 720659 www.brownsholbeck.co.uk Blue Barn Farm Tel: 01623 742248 www.bluebarn-notts.co.uk Travelodge, Worksop Tel: 0871 984 6185 www.travelodge.co.uk/hotels/193/Worksop-hotel North Farm House, Budby Tel: 01623 820196 www.northfarmhouse.co.uk Boon Hills Farm, Langwith Tel: 01623 743862 www.boonhillsfarm.co.uk Best Western Lion Hotel, Worksop The Jug and Glass, Langwith Tel: 08443 876173 Tel. 01623 742283 www.bestwestern.co.uk www.jugandglasslangwith.co.uk The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL TRANSPORT CAR The Harley Gallery is situated on The Welbeck Estate, Nottinghamshire, close to the Derbyshire border. Our entrance is on the A60, between Mansfield and Worksop. The Harley Gallery is 15 minutes from the M1 Junction 30 and the A1 Worksop exit. For SatNavs please use the postcode S80 3LT, for the Welbeck car park. RAIL The nearest train station is Creswell (Derbyshire). Creswell is on the Robin Hood Line, between Nottingham and Worksop. Trains to Retford are also very convenient, we recommend booking a taxi for onwards travel. The drive from Retford is approximately 30 minutes. TAXI From Retford: From Worksop: From Mansfield: Hinchcliffe’s: Town Taxis: Nunns: P&P’S: ACE ABC: 123: A 2 B: 01777 702049 01909 488333 01909 500005 01909 500800 01623 654321 01623 471471 01623 655555 CASH MACHINES, PHARMACY, POST OFFICE These amenities can be found in the village of Whitwell, two and a half miles from Welbeck. The Cash machine and Post Office are located in the CO-OP shop and the pharmacy, Gilbert & Armstrong is located behind the car park 50 meters from the CO-OP. PETROL STATION The closest petrol station is situated in Worksop 5 miles from Welbeck on the A60/A57 roundabout. CARD PAYMENT SERVICE The Harley Gallery provide a card payment service for exhibitors during the event. If you wish to use this service please ensure you tick the relevant box on the application form. The Harley Gallery will send successful applicants a form to complete and return. The form requests exhibitors’ bank details so money from sales using the card facility can be transferred directly to their bank account after the event. There is a charge of 5% on the transaction value which contributes to the cost of the card terminal and merchant services which The Harley Gallery incurs. This charge will be deducted from your transfer. The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL CATERING There are several places to buy refreshments at the weekend but please remember this is a busy event so ques can be long! Available is the Harley Café and Welbeck Farm Shop in the Gallery Courtyard alongside hot food from the food exhibitors. The Art Café which is situated in The Harley Education Room, 100 meters from the marquee and The Welbeck Café by the Dukeries Garden Centre which is just behind the marquee. We will also provide a kitchen facility with free tea coffe and hot chocolate in the Harley Offices which are also close to the marquee. BRING YOUR OWN MUG FOR FREE DRINKS Exhibitors and exhibitor assistants are more than welcome to bring along their own mug/flasks and use the Harley Office’s kitchen to make free hot drinks. We will provide, tea, coffee, milk and sugar throughout the event. NETWORKING & MARKETING The Harley Gallery will promote the event throughout the year online. Exhibitors are welcome to contribute to our social media feeds: www.facebook.com/harleygallery www.twitter.com/harleygallery MOBILE COVERAGE Exhibitors who use card services which require mobile coverage should be aware that Welbeck is not a particularly well serviced area. It is advised that exhibitors check their coverage before the event. TERMS AND CONDITIONS All work must be original and by the maker All payments must be made by specified dates. The Harley Gallery reserves the right to withdraw and reallocate stands which are not paid for by the specified dates Should an exhibitor withdraw from the event after the 1st October 2016 their stand fee will not be refunded. Exhibitors must not sublet their space without permisson Exhibitors should ensure their stand is staffed at all times during public opening times Exhibitors must not close their stand before closing times Exhibitors will be liable for any damage to stand fittings, wall panels, table, chair If The Harley Gallery cancel the event the exhibitor fee will be refunded in full but The Harley Gallery cannot be held liable for any additional expences incurred The Harley Gallery reserves the right to photograph exhibitors stands and exhibits for promotional purposes. Exhibitors agree to grant The Harley Gallery non-exclusive copyright for the images they supply during the application process for promotional purposes All exhibitors are required to contribute to a post event survey Nothing must block the public thoroughfare, fire exits or entry points, nor extend beyond the perimiter of exhibitor stands All electrical equipment must be PAT tested The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611 THE CHRISTMAS FOOD & ART MARKET 25-27 November 2016 EXHIBITOR MANUAL SITE MAP Please refer to the map below when arriving at Welbeck. There will be direction signs from the roadside to help you find the marquee and exhibitor parking. The Harley Gallery is situated on The Welbeck Estate, Nottinghamshire, close to the Derbyshire border. Our entrance is on the A60, between Mansfield and Worksop. The Harley Gallery is 15 minutes from the M1 Junction 30 and the A1 Worksop exit. The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW www.harleygallery.co.uk / [email protected] +44 (0) 1909 501700 Harley Gallery Trading Ltd Company No. 08083700 The Harley Foundation Registered Charity No. 276611
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