Exhibitor Vehicle Packet

Transcription

Washington, D.C.
TRADE SHOW & CONFERENCE
RENAISSANCE DOWNTOWN HOTEL ★ OCTOBER 9-12, 2016
Contact Jess Pavlow at: 856.452.0323
or [email protected]
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
ChauffeurDrivenShow.com
VEHICLE EXHIBITOR PACKET
 Exhibitor Badge Registration (REQUIRED)
 Complimentary Official Show Program Listing (REQUIRED)
 Certificate of Insurance (REQUIRED)
 Show Logo Request
 Official Show Program Advertising (DEADLINE 8/23)
 Registration Bag Insert (DEADLINE 9/12)
 NEW! Exhibitor Lead Retrieval (with real-time attendee lead information)
 Additional Exhibitor Badges
 Vehicle Gasoline Policy (REQUIRED)
 Vehicle Display Policy (REQUIRED)
 NEW DAY! Vehicle Move-In Schedule
 Walter E. Washington Convention Center Rules and Regulations
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
REQUIRED
VEHICLE EXHIBITOR BADGE REGISTRATION
Please make copies as needed. To ensure that you are represented accurately, we are asking that you provide us with the requested information.
Please print or type clearly! Names will appear on badges as printed below.

Vehicle Space #
Exhibitor
*Photo ID is required for badge pickup
at registration.
Contact
Address
City
State
Zip
Country
Phone
Fax
Email
Name on Badge
Title
Company
Email
Name on Badge
Title
Company
Email
Name on Badge
Title
Company
Email
Name on Badge
Title
Company
Email
Vehicle Exhibitors receive three (3) passes per vehicle space purchased. Any additional passes will be charged at a rate
of $245.00. See Additional Exhibitor Badge Form. Badges are non-transferrable and cannot be reprinted on-site.
THIS FORM MUST BE RETURNED BEFORE AUGUST 26, 2016.
Email: Fax To: Mail To: Attn: [email protected]
856.231.1808
Chauffeur Driven
Jess Pavlow, Director of Events
1002 Lincoln Drive W., Suite B, Marlton, NJ 08053
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
To ensure that your company is represented accurately, we are asking that you provide us with the requested information. Please print or type clearly!
Vehicle Space #
Exhibitor
Contact
Address
City
State
Zip
Country
Phone
Fax
Email
Website
PRODUCT CATEGORIES
Manufacturer (Limousines)
Manufacturer (Bus/Van)
Manufacturer (OEM)
Dealer
Insurance
Leasing/Financing
Software Systems
Technology
Communications Equipment
Chauffeur Training
Association
Marketing
Uniforms
Other (please specify)

Brand Names (please specify)
Email: Fax To: Mail To: Attn: INCREASE YOUR EXPOSURE WITH A DISPLAY AD
IN OUR OFFICIAL SHOW PROGRAM
See the Show Program advertising form for details
or call Jess Pavlow at 856.452.0323

REQUIRED
COMPLIMENTARY OFFICIAL SHOW PROGRAM LISTING
[email protected]
856.231.1808
Chauffeur Driven
Deadline is August 26, 2016 for SHOW PROGRAM
LISTING i nformation submission. After this date we
will refer to your exhibitor hall booth contract for your
company and product information.
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
REQUIRED
CERTIFICATE OF INSURANCE
All exhibitors having any type of booth or display in the Walter E. Washington Convention Center
MUST have a Certificate of I nsurance, naming The Chauffeur Driven Trade Show & Conference as additional insured for the dates of the event ( October 8 – 12). Insurance should be in the amount of
One Million Dollars ($1,000,000) per accident. Certificate of Insurance must be sent to Jess Pavlow
or you will not be permitted to exhibit on the show floor and no refunds will be given.
Please email COI to Jess Pavlow at [email protected]
Or
Please mail COI to:
Jess Pavlow
Chauffeur Driven
1002 Lincoln Drive West, Suite B
Marlton, NJ 08053
Please also note, the 2016 CD Show floor will take place at the Walter E. Washington Convention
Center, not the Renaissance Downtown Hotel.
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
CHAUFFEUR DRIVEN SHOW LOGO REQUEST
If you would like a copy of our Show logo for use on your promotional items, website, or other materials (with Show Management’s
approval), please complete this form and send it back to Show Management.
Exhibitor
Contact
Address
City
State
Country
Phone
Fax
Email
Website
Please indicated which format you would like to receive the logo (specify JPG, PDF or EPS/vector)
Check one
jpg
eps/vector
pdf
Check necessary
Black and white
72 dpi for website
300 dpi for print
Color
72 dpi for website
300 dpi for print
Other (please specify)
Please indicate the purpose of the logo
856.231.1808
Chauffeur Driven
Zip
Washington, D.C.
Fax Back to: 856.231.1808
#CDinDC
ELECTSUCCESS
OFFICIAL SHOW PROGRAM
ADVERTISING
RESERVE
NOW!
Space Deadline
8/23
Materials
Due 8/26
Our OFFICIAL SHOW PROGRAM guides attendees and exhibitors
during the show with a full DIRECTORY LISTING of all exhibitors
and their location on the Show floor.
Keep your product and brand out there long after the Show is
over by signing up for your OFFICIAL SHOW PROGRAM AD.
Space is limited so sign up early.
Bleed
5.875"W x 7.75"H
$700
FULL PAGE
FULL COLOR
Live Area
5"W x 7"H
Trim
5.625"W x 7.5"H
$500 ADDL.
TO INCLUDE YOUR
PROMOTIONAL ITEM
IN EVERY ATTENDEE BAG
Deadline for
Bag Stuffers 9/16
See the OFFICIAL SHOW PROGRAM
advertising form (next page)
for details or call Jess Pavlow
at 856.452.0323

Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
OFFICIAL SHOW PROGRAM ADVERTISING
Advertising in the Official Show Program is available at $700 per page on a first-come basis.
Exhibitor
Contact
Address
City
State
Zip
Country
Phone
Fax
Email
Materials due by August 26, 2016. Payment due in full by August 26, 2016 to be included in the Official Show Program.
Credit Card Information:
Payment Type  Visa  MasterCard  American Express  Discover
Name (as it appears on the credit card)
Credit Card #
Expiration Date
CVV #
Billing Address:
City
State
Zip
Signature
I, the undersigned, hereby authorize Chauffeur Driven Trade Show & Conference management to charge the above-listed credit card account, if
applicable, the amount indicated on my Chauffeur Driven Trade Show & Conference contract, and that I will, in good faith, make good on the contracted
charges. I, the undersigned, do hereby personally guarantee payment of the full contracted amount in the event of non-payment without just cause by
the above named company, and authorize the use of any credit card on this agreement, if applicable, to pay any and all monies owed to the Chauffeur
Driven Trade Show & Conference management or any of the company’s wholly-owned subsidiaries. Otherwise, I will be responsible for the balance
owed. All transactions between the buyer and seller shall be governed by the laws of the State of New Jersey, and buyer consents to the jurisdiction of
the New Jersey Courts, County of Burlington. All legal fees associated with the collection of this debt become the responsibility of the buyer.
856.231.1808
Chauffeur Driven
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
REGISTRATION BAG INSERT
Expand your brand with a Registration Bag Insert! Inserts are limited to one promo item or page, no larger than 8.5" x 11"
per company. Materials must be shipped to Chauffeur Driven by September 16, 2016 in order to be included. All Registration
Bag Inserts must be prepaid no later than September 12, 2016. All Registration Bag Inserts are subject to Show Management
Approval. We expect about 2000 attendees at this years show!
COST $500 PER INSERT
Exhibitor
Contact
Address
City
State
Zip
State
Zip
Country
Phone
Fax
Email
Credit Card #
Expiration Date
CVV #
Billing Address:
City
Signature
I, the undersigned, hereby authorize Chauffeur Driven Trade Show & Conference management to charge the above-listed credit card account, if
applicable, the amount indicated on my Chauffeur Driven Trade Show & Conference contract, and that I will, in good faith, make good on the contracted
charges. I, the undersigned, do hereby personally guarantee payment of the full contracted amount in the event of non-payment without just cause by
the above named company, and authorize the use of any credit card on this agreement, if applicable, to pay any and all monies owed to the Chauffeur
Driven Trade Show & Conference management or any of the company’s wholly-owned subsidiaries. Otherwise, I will be responsible for the balance
owed. All transactions between the buyer and seller shall be governed by the laws of the State of New Jersey, and buyer consents to the jurisdiction of
the New Jersey Courts, County of Burlington. All legal fees associated with the collection of this debt become the responsibility of the buyer.
856.231.1808
Chauffeur Driven
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
Company
Chauffeur Driven Trade Show & Conference
October 9-12, 2016
Renaissance Downtown Hotel
Washington, D.C
EXHIBITOR LEAD RETRIEVAL Page 1 of 2
Exhibitor Information
#CDinDC
Booth #
Address
City
Onsite Contact
Prov/State
Phone
Postal/Zip Code
Fax
Early Bird Price: order and payment must be received by September 26, 2016
MYLEADS – Standard
Quantity
A small, light weight & easy to carry scanner, equipped with just one key,
allows for easy and straight forward use. Equipped with 128 KB of memory, it
provides an economical method of collecting leads. An electronic file is
provided within one business day after the show closes.
No electrical power required.
Email To:
____________________________
Amount
Early Bird Price
$170.00
$
Price (After Sept 26th)
$220.00
$
Early Bird Price
$100.00
$
Price (After Sept 26th)
$150.00
MYLEADS – Mobile App
Real-time attendee lead information. Ability to either scan badges or type
badge ID’s. Multiple device option, which syncs to one portal. Lead details
upload to your exhibitor portal. Take notes within each lead and answer
custom surveys/qualifiers. Ability to modify custom qualifiers on demand
through the exhibitor portal. Native application which allows the ability for offline capturing in areas with poor connectivity. Ability to export your leads in
multiple formats.
No electrical power required.
Email To:
$
____________________________
Payment
Paying by Check
Check Payable to
CONEXSYS Registration Ltd
Tax ID #76-0704632
Total Amount Due in U.S. dollars
Account #
Expiry Date
Cardholder
Please Print
Ordered By
Please Print
Signature
TOTAL
$
Email address for receipt
CANCELLATION POLICY: No refunds after September 26, 2016
Complete both sides and return to:
Please Note:
Order Online: www.conexsysleads.com
Event Code: CDT16
Barcode Scanners must be picked up at the
Lead Retrieval Services desk located at the registration area.
On-site orders see CONEXSYS at the Lead Retrieval Services desk.
Email: [email protected] or
Order By Fax: (877) 247-0864
Fax: Order
856.231.1808
By Mail:
1002
CONEXSYS INTERNATIONAL
100 Cummings Center, Suite 320-H
Chauffeur
Driven
Beverly, MA 01915
Attn: Jess Pavlow,
of Events
Order byDirector
Email:
[email protected]
Lincoln Drive
W., Suite B, Marlton, NJ 08053
For additional Information
(978) 338-4194
CONEXSYS will take reasonable precautions to ensure the safety and integrity of the
data produced from this service and does not accept liability for any losses incurred
resulting from missing or invalid information.
E
Washington, D.C.
EXHIBITOR LEAD RETRIEVAL
Fax Back to: 856.231.1808
ELECTSUCCESS
Page 2 of 2
#CDinDC
Chauffeur Driven Trade Show & Conference
October 9-12, 2016
Renaissance Downtown Hotel
Washington, D.C
Exhibitor Lead Menu (Optional)
Exhibitor:
Booth:
REFERENCES: (MAXIMUM 8)
Ex. Sales Reps, Territories, Divisions, etc.
1
2
3
4
5
6
7
8
PRODUCTS AND SERVICE:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
FOLLOW UPS: (MAXIMUM 8)
1. PHONE CALL
2. SALES VISIT
3. DEMONSTRATION
4. QUOTATION
5. SEND LITERATURE
6. HOT LEAD (URGENT)
7. SEE NOTES
8. READY TO PURCHASE
9. MAKES PURCHASING DEC.
10. ORDER PLACED AT SHOW
OTHER
PLEASE TYPE OR PRINT
E
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
ADDITIONAL EXHIBITOR BADGES




Additional Exhibitor passes are available for Exhibitor booth
employees/staff only. These badges will allow the wearer access
to your booth between 9am - 9pm daily.
Please refer to your Exhibitor space contract for
the number of passes included.
Photo ID is required for badge pickup
at registration.
If you require additional Exhibitor passes, please
complete the form below. Please print or type clearly!
Names will appear on passes as printed below.
Badges are non-transferable and cannot be
reprinted on-site.
COST PER 4-DAY PASS: $245
Badge and wristband are required for
access to all Show functions.
Vehicle Space #
Exhibitor
Company Address
City
Name on Badge
State
Zip
State
Zip
Title
Company
Email
Name on Badge
Title
Company
Email
Name on Badge
Company
Title
Email
Credit Card #
Expiration Date
CVV #
Billing Address:
City
Signature
Total Passes $245 x
856.231.1808
Chauffeur Driven
Total Charged =
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
REQUIRED
VEHICLE GASOLINE POLICY
All vehicles displayed in the Walter E. Washington Convention Center during the Chauffeur Driven Tradeshow
& Conference shall have locking gas caps or gas caps which are taped over their fuel supplies. Gas tanks
must be reduced to less than one-fourth (1/4) tank full, not to exceed four (4) gallons. The positive lead
to the battery must be disconnected while on the show floor. Vehicle(s) that do not meet these requirements will not be permitted to enter the exhibit hall.
Your signature below indicates that you have read this requirement and understand that if your vehicle
does not meet these requirements upon Show move in, the vehicle(s) will not be allowed to enter the Show floor.
NO REFUNDS WILL BE GIVEN.
Exhibitor
Name (printed)
Signature
THIS FORM MUST BE SIGNED AND RETURNED BY AN OFFICIAL OF YOUR COMPANY BEFORE AUGUST 26, 2016.
856.231.1808
Chauffeur Driven
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
REQUIRED
VEHICLE DISPLAY POLICY
Exhibitors are permitted to display vehicles only within the bounds of the contracted space.
Exhibit space will be clearly marked by either tape or chalk on top of the carpet. If it is found that your space boundaries
are incorrect, for whatever reason, you will be asked to move your display within the correct boundaries, and you will be
expected to conform.
In addition, Exhibitors displaying either limousines, buses, or vans must be a minimum of 5 feet off the aisles within
their exhibit space. No limousines, buses, or vans may be lined up along exhibit perimeters. Exhibitors are not permitted
to obstruct ajoining Exhibitor spaces. Limousines, buses, and vans must be pulled into center area of the exhibit space.
Exhibitors must keep all volume levels of audio equipment to a reasonable level and not block the view of other Exhibitors
by placing signage on top of vehicles.
Exhibitors who refuse to adhere to this policy will be fined $5,000. In addition, you will pay for the cost of the vehicle
space(s) that could not be utilized as a result of your refusal to adhere to the boundaries of your space.
Until these fines are satisfied, you will not be permitted to participate in future Chauffeur Driven Trade Show & Conference
events.
Please note: AEXPO charges a spotting fee of $100 per vehicle whether you or an AEXPO employee place your vehicle
in the designated space. See order form in the AEX Exhibitor Kit.
Your signature below indicates that you have read and agree to the terms of this policy and understand the expectations
of The Chauffeur Driven Show:
Exhibitor
Name (printed)
Signature
THIS FORM MUST BE SIGNED AND RETURNED BY AN OFFICIAL OF YOUR COMPANY BEFORE AUGUST 26, 2016.
856.231.1808
Chauffeur Driven
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
VEHICLE MOVE-IN
Saturday, October 8, 2016
Move-In Contacts:
Jess Pavlow from Chauffeur Driven
[email protected]
Mike Tirrell from AEX Convention Services
[email protected]
Detailing: Contact Randall Green at [email protected] or 919.228.0231. Dry detailing will take place once vehicles
have been placed in the proper booth space.
PLEASE NOTE: Gas tanks must be reduced to less than one-fourth (1/4) tank full, not to exceed four (4)
g allons. The p ositive lead to the battery must be disconnected while on the show floor. Vehicle(s) that do
not meet these requirements will not be permitted to enter the exhibit hall.
Parking Lot: Lot is located at RFK Stadium—Lot 7, 2400 East Capitol Street, SE WDC 20003 and will be available starting
Friday, October 7, if you would like your vehicle(s) to arrive early. The lot WILL NOT be available after 5 p.m. that day; however, it will be open again Tuesday, October 11, through Wednesday, October 12. Please let Mike or Jess know if you will
be parking in this lot as your vehicles will need special access to this lot.
Staging Area: Detailed instructions as to when and where to stage your vehicles will be provided closer to the show date.
PLEASE NOTE:
1) A move-in schedule will be created and communicated to all vehicle exhibitors closer to the show date.
2) Please adhere to your assigned move-in times to avoid creating congestion and delays. All vehicles must arrive by
Sunday with no exceptions. Chauffeur Driven will charge $500.00 for every 15 minutes your vehicle is late.
3) Exhibitors are required to check-in at the AEXPO booth located at top of entrance ramp prior to move-in.
4) Vehicle loading will begin at 1pm on Saturday, October 8. Show badges will be available at registration, which will be
located in the D Foyer beginning at 1pm on Saturday. Security will not allow you on the show floor without a badge.
Washington, D.C.
Fax Back to: 856.231.1808
ELECTSUCCESS
#CDinDC
CONVENTION CENTER RULES & REGULATIONS
Walter E. Washington Convention Center
801 Mount Vernon Place NW
Washington, DC 20001
202-249-3000
Exhibit Hall Badge Pick-Up: Walter E. Washington Convention Center Hall D Foyer; the entrance is on Mount Vernon Place
Marshalling Lot: The marshalling lot is located at RFK Stadium—Lot 7, 2400 East Capitol Street, SE WDC 20003 and will be
available starting Friday, October 7, if you would like your vehicle(s) to arrive early. Move-in will take place Saturday, October 8, so the lot WILL NOT be available after 5 p.m. that day; however, it will be open again Tuesday, October 11, through
Wednesday, October 12. If you require additional parking accommodations when the marshalling lot is closed, please contact Ben Tesfaye at [email protected]. Rates are: $20/day for cars; $30-$35/day for vans; $50/day for buses; and
$100+/day for trailers.
Food and Beverage: For food and beverage services in your booth, please contact Director of Sales and Marketing Nigel
Marshall at 202.249.3525
The Capital Business Center: Clients and exhibitors must submit shipping and handling requests to the convention center’s
Capital Business Center (CBC), which is located in the center’s grand lobby. The CBC offers an array of business services and
products, which includes shipping and receiving for packages less than 150 lbs., notary services, faxing, copying and printing, and computer and internet stations. It is mandatory that you first complete a request form through the CBC, and incoming packages must be addressed to the center’s attention. For more information, please visit capitalbusinesscenter.com or
contact the office directly at 202.289.5233. The main point of contact is Tynisha Dowdle.
Shipping/Delivery: Materials should be shipped to ARRIVE at AEX’s warehouse NO LATER THAN OCTOBER 3, 2016. Materials
should be labeled as follows:
Exhibiting Company Name / Booth Number
c/o LibertyCFS NV Inc.
7600 Preston Drive
Landover, MD 20785
Be advised that any shipments received more than 30 days prior to the move-in date will incur additional charges.
If you choose to send your materials directly to the facility, shipments will be received ONLY on SATURDAY, OCTOBER 8,
between 1-5 p.m. and SUNDAY, OCTOBER 9, between 8 a.m.-5 p.m. Materials should be labeled as follows:
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
801 Mt. Vernon Pl NW
Washington, D.C. 20001
Exhibit Structures: Exhibit structures should be made of fireproof/flame-retardant or treated materials not given to flammability. Expanded foam materials should be fire retardant. Structurally, any “built-up” (or double-decker) booth should
have the stamp of a qualified structural engineer attesting to its construction standards.
Additional: The use of helium-filled balloons and/or glitter are not permitted.

Exhibitor Vehicle Packet

Transcription

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